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2019-06-17 - Village Board Regular Meeting - Agenda VILLAGE OF VILLAGE OF 13ffalorouc BUFFALO GROVE 6 Fifty Raupp Blvd Buffalo Grove,IL 60089-2196 Phone 847-459-2500 Fax 847-459-0332 Village Clerk Janet M.Sirabian STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted inside the Agenda Board located outside the front door of the Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on Friday,June 14, 2019 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open Meetings Act. Dated at Buffalo Grove, Illinois,this 14th day of June, 2019. illage Clerk By eputy Villa Clerk _ R VILLAGE OF Fifty Raupp Blvd Meeting of the Village of Buffalo Grove Buffalo Grove,IL 60089-2100 uffal0 our Village Board Phone:847-459-2500 Regular Meeting June 17,2019 at 7:30 PM 1. Call to Order A. Pledge of Allegiance 2. Approval of Minutes A. Village Board - Special Meeting -May 20, 2019 7:29 PM B. Village Board- Regular Meeting-May 20, 2019 7:30 PM C. Village Board -Committee of the Whole- Jun 3, 2019 6:00 PM 3. Approval of Warrant A. Approval of Warrant#1302 (Trustee Weidenfeld)(Staff Contact:Andrew Brown) 4. Village President's Report A. Northwest Suburban Interfaith Council 5K I Walk (President Sussman)(Staff Contact: Dane Bragg) B. Recognizing the Buffalo Grove Park District's Environmental Action Team's 10Th Anniversary (Trustee Stein)(Staff Contact: Jenny Maltas) 5. Village Manager's Report A. Proclamation Recognizing Scott Anderson's Years of Service (President Sussman) (Staff Contact: Dane Bragg) B. Oath for Police Department's New Officer (Trustee Smith) (Staff Contact: Steven Casstevens) C. Proclamation Recognizing Bike-To-Work Challenge 2019 (Trustee Stein)(Staff Contact: Darren Monico) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. Authorization to Execute Contract Extensions with Multiple Vendors (Trustee Ottenheimer,Trustee Weidenfeld)(Staff Contact: Brett Robinson) SUMMARY: Staff recommends that the Village President and Board of Trustees authorize staff to execute the following Contract extensions as listed below: A second single year contract option with PBS for medical billing services. A fifth and final contract option with Clarke Environmental Mosquito Management, for mosquito abatement services. A fifth and final contract option with Fire Safety Consultants, Inc.for third party plan review services. A second year contract option with American Hoist and Manlift Inc.,for elevator maintenance services. B. Authorization to Seek Competitive Proposals and Bids for Projects (Trustee Weidenfeld) (Staff Contact: Brett Robinson) SUMMARY: Staff requests authorization to seek bids and competitive proposals for a limited number of projects. C. Continue the Final Approvals for the Planned Development Amendment Proposed for Northwest Community Hospital Located at 15 S McHenry Rd, 35 S. McHenry Rd and 125 E. Lake Cook Rd (Trustee Johnson) (Staff Contact: Chris Stilling) SUMMARY: MedProperties Group is proposing to redevelop the existing Northwest Community Healthcare property at 15&35 S McHenry Road and 125 E Lake Cook Road. Staff and the developer are still working through some details regarding tree preservation.Therefore, they are seeking a continuance to the July 15, 2019 Village Board meeting. D. 0-2019-34 Ordinance Amending Chapter 5.20- Liquor Controls: New License for Grande Jakes and Name Change for Hanabi Restaurant (President Sussman) (Staff Contact: Julie Dziewior) SUMMARY:A Class B liquor license is reserved for Grande Jakes Fresh Mexican Grill in BG, Inc. at 799 Buffalo Grove Road. This reservation is subject to the applicant completing Village requirements for said license on or before October 7, 2019.The previous Class E liquor license issued to Grande Jakes Fresh Mexican Grill in BG, Inc. at 205 Dundee Road is hereby rescinded. Hanabi, Inc., located at 734 S Buffalo Grove Road is no longer d/b/a Hanabi Japanese Restaurant. Therefore a name change has been included in the Ordinance. E. 0-2019-35 Ordinance Amending Chapter 5.20- Liquor Controls (President Sussman) (Staff Contact: Julie Dziewior) SUMMARY:A Class B liquor license is reserved for Nacho's Tacos Place, Inc. at 205 Dundee Road. This reservation is subject to the applicant completing Village requirements for said license on or before October 7, 2019. F. 0-2019-36 Ordinance Approving an Amendment to Special Use Ordinance 1996-35, as Amended by Ordinance 2000-53 and Ordinance 2010-42 and Preliminary Plan Approval for the CAFT Property at 851 Krause Drive (Trustee Weidenfeld)(Staff Contact: Chris Stilling) SUMMARY: The Village is seeking an amendment to Ordinance 96-35, as amended,to allow for the construction of a new classroom and training building on the Combined Area Fire Training (CAFT)property at 851 Krause Drive.The Planning&Zoning Commission unanimously recommended approval, subject to the condition in the attached Ordinance. Staff concurs with this recommendation. G. 0-2019-37 An Ordinance Approving a Letter of Agreement Between the Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic Association. (Trustee Smith)(Staff Contact:Arthur Malinowski) SUMMARY: Pursuant to the terms set forth in the current collective bargaining agreement between the Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic Association,the parties have reached an agreement on the attached Side Letter. This side letter agreement includes amendments to the formula used to determine the members personal contribution amount to the VantageCare Retirement Health Savings(RHS)Program. H. R-2019-18 Vernon Township Intergovernmental Agreement (Trustee Stein) (Staff Contact: Darren Monico) SUMMARY:Vernon Township and the Village are proposing to enter into an Inter- Governmental Agreement(IGA)to address the paving of Garden Court. The Township will be completing the paving work to serve the unincorporated area and they will include garden Court as part of their project.The Village will reimburse the Township for its proportionate share. R-2019-19 Award of Contract- Utility Bill Printing and Mailing (Trustee Weidenfeld) (Staff Contact: Andrew Brown) SUMMARY: Based on the analysis of the proposal documents, financial considerations and overall qualifications of the responding firms, staff recommends that the Village Board authorize staff to execute an agreement with DataProse, LLC, pending review and approval of the final agreement by the Village Attorney. J. R-2019-22 Resolution Relating to Termination of Participation by Elected Officials in the Illinois Municipal Retirement Fund (Trustee Ottenheimer) (Staff Contact: Arthur Malinowski) SUMMARY: The Village of Buffalo Grove passed Resolution number 2001-41, which permitted the Village President, Village Trustees and Village Clerk to participate in the Illinois Municipal Retirement Fund (IMRF) pension program on a voluntary basis. Recently, the duties and responsibilities of these elected positions have changed and no longer require performance of duty for at least one thousand hours per year. Therefore, these no longer qualify for IMRF participation and rescind Resolution number 2001-41 with the passage of the attached Resolution. 9. Ordinances and Resolutions A. R-2019-20 Resolution Authorizing Execution of an Agreement with Exelon and the Village of Buffalo Grove for a Smart Water Pilot Program (Trustee Pike) (Staff Contact: Michael Skibbe) B. R-2019-21 Resolution Authorizing Execution of an Agreement with Cartegraph Systems LLC and the Village of Buffalo Grove for Software Support Services (Trustee Pike) (Staff Contact: Michael Skibbe) C. 0-2019-38 Ordinance Prohibiting the Retail Sale of Dogs and Cats at Pet Stores in the Village of Buffalo Grove (President Sussman) (Staff Contact: Dane Bragg) 10. Unfinished Business 11. New Business 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.