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2019-10-21 - Village Board Regular Meeting - Agenda r VILLAGE OF VILLAGE OF BUFFALO GROVE Grouc r — Fifty Raupp Blvd Buffalo Grove,IL 60089-2196 Phone 847-459-2500 Fax 847-459-0332 Village Clerk Janet M.Sirabian STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted inside the Agenda Board located outside the front door of the Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on Friday, October 18, 2019 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open Meetings Act. Dated at Buffalo Grove, Illinois,this 18th day of October, 2019. c Va lage Clerk C Lt By 4uty Vilia k = _ Meeting of the Village of Buffalo Grove Fifty Raupp BlvdBuffalo Grove, IL60089-2100 Village Board Phone:847-459-2500 Regular Meeting October 21, 2019 at 7:30 PM 1. Call to Order A. Pledge of Allegiance 2. Approval of Minutes A. Village Board - Regular Meeting -Sep 16, 2019 7:30 PM B. Village Board -Committee of the Whole- Oct 7, 2019 6:30 PM 3. Approval of Warrant A. Approval of Warrant#1306 (Trustee Weidenfeld) (Staff Contact: Scott Anderson) 4. Village President's Report A. Recognizing Jerry Zabel for Winning the 2019 National Veterans Creative Arts Competition Award (President Sussman) (Staff Contact: Dane Bragg) B. Proclamation Recognizing the Life of John Marienthal (President Sussman) (Staff Contact: Dane Bragg) C. Trick or Treat Day in Buffalo Grove (President Sussman) (Staff Contact: Dane Bragg) 5. Village Manager's Report 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. R-2019-31 Resolution Approving Revisions to the Municipal GIS Partners(MGP) Contract (Trustee Johnson) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends approving a resolution authorizing staff to make the specified revisions to the Contract between the Village of Buffalo Grove and MGP for Geographical Information Services. B. R-2019-32 Complete Streets Policy (Trustee Stein) (Staff Contact: Darren Monico) SUMMARY: Staff recommends approval of a Complete Streets Policy as a requirement for future grant funding opportunities. C. R-2019-33 Award of Agreement for Fire Plan Review Services (Trustee Smith) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute an agreement with Fire Safety Consultants, Inc. for Fire Plan Review services, pending review and approval of the agreement by the Village Attorney. D. R-2019-34 Resolution Authorizing the Expenditure of Funds for Consulting Services to Identify and Obtain Grant Opportunities in Conjunction with the Buffalo Grove Park District and Vernon Township (Trustee Weidenfeld) (Staff Contact: Dane Bragg) Staff recommends that the Village Board authorize the Village Manager to execute an agreement for professional grant writing services as part of a grant writing consortium. E. R-2019-35 Authorization to Purchase Replacement Equipment through the Sourcewell Purchasing Cooperative (Trustee Pike) (Staff Contact: Brett Robinson) SUMMARY: It is recommended that the E50 T4 Bobcat Compact Excavator and accessories be acquired through the Sourcewell Purchasing Cooperative contract #042815-CEC in accordance with the Illinois Joint Purchasing Act(30 ILCS 525/0.01 et seq.), in a total not to exceed amount of$66,911.00. F. 0-2019-49 Amendment to the Traffic Ordinance (Trustee Stein) (Staff Contact: Darren Monico) SUMMARY: Staff recommends approval of an Ordinance adding stop signs on Penny Lane and Clohesey Lane at Ivy Hall Lane. G. Proclamation Declaring November as Native American Heritage Month (President Sussman) (Staff Contact: Dane Bragg) SUMMARY: The Village recognizes November as Native American Heritage Month. H. Proclamation for World Polio Day 2019 (President Sussman) (Staff Contact: Dane Bragg) SUMMARY: The Village proclaims World Polio Day in Illinois to raise awareness of Polio disease and in support of Polio Research Illinois' important efforts to improve the quality of life of those who are battling this disease. Certificate of Initial Acceptance and Approval: Goddard School Development Improvements (Trustee Stein) (Staff Contact: Darren Monico) SUMMARY: Attached is the Certificate of Initial Acceptance for the Goddard School development located at 1050 Barclay Blvd. Staff recommends approval to begin the one year maintenance period on October 21 st, 2019. J. Authorization to Execute Contract Extensions with Multiple Vendors (Trustee Weidenfeld) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends that the Village President and Board of Trustees authorize staff to execute the following Contract extensions as listed below and further detailed in the attached memo. A fourth year contract option with Service Sanitation for Portable Restroom Rental and Services. A fourth year contract option with Gen Power Inc., for Portable Power and Lighting. A fourth year contract option with Wold Ruck Pate, for Architectural Services A fifth and final year contract option with Ultrastrobe Inc., for Emergency Vehicle Lighting Installation Services. A third year contract option with Presstech for Newsletter Printing Services. A third and final year contract option with DiMeo Brothers, Inc. Mark Mead Excavators, Inc., and Kloepfer Construction, Inc for Emergency Contractor Assistance. A third and final year contract option with Lucas Landscape, for tree removal services. A second year contract option with City Escape and Garden Design for right of way and median mowing services. A second and final year contract option with G&M Trucking for aggregate supply and delivery. An extension of the engagement of Filippini Law Firm to provide economic development legal services as needed. K. SCADA Support Services (Trustee Pike) (Staff Contact: Brett Robinson) SUMMARY: Staff requests authorization to execute an agreement with Concentric Integration, for supervisory control and data acquisition maintenance services and software maintenance support in an amount not to exceed $83,000, pending final review and approval of the agreement by the Village Attorney. 9. Ordinances and Resolutions A. R-2019-36 Authorization to Purchase Replacement Police, Fire and Public Works Vehicles through the Suburban Purchasing Cooperative (Trustee Smith) (Staff Contact: Brett Robinson) B. R-2019-37 Smartwater Zone Meter Install -Award of Bid (Trustee Pike) (Staff Contact: Brett Robinson) C. R-2019-38 Authorization to Purchase Road Salt for the 2018-2019 Winter Season (Trustee Pike) (Staff Contact: Brett Robinson) D. R-2019-39 A Resolution Expressing Official Intent Regarding Certain Capital Expenditures to be Reimbursed from Proceeds of an Obligation to be Issued by the Village of Buffalo Grove, Lake and Cook Counties, Illinois. (Trustee Weidenfeld) (Staff Contact: Andrew Brown) E. 0-2019-50 2020 Water Main Replacement Project Survey & Design (Trustee Stein) (Staff Contact: Darren Monico) F. 0-2019-51 Wide Area Network and Tower Replacements (Trustee Johnson) (Staff Contact: Brett Robinson) G. 0-2019-52 ERA Stormwater Master Plan (Trustee Stein) (Staff Contact: Kyle Johnson) • H. 0-2019-53 Approve an Ordinance Amending the Zoning Ordinance Pertaining to the Addition of Regulations Regarding Adult-Use Cannabis and Medical Cannabis Business Establishments in Certain Zoning Districts of the Village (Trustee Johnson) (Staff Contact: Chris Stilling) 0-2019-54 Approve an Ordinance Amending the Buffalo Grove Municipal Code Chapter 5 and Chapter 9 Regarding Adult-Use Cannabis Regulations (Trustee Smith) (Staff Contact: Chris Stilling) 10. New Business 11. Unfinished Business 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.