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2020-03-16 - Village Board Regular Meeting - Agenda VILLAGE OF VILLAGE OF `1luffalo BUFFALO GROVE VV Grouc Fifty Raupp Blvd Buffalo Grove,IL 60089-2196 Phone 847-459-2500 Fax 847-459-0332 Village Clerk Janet M.Sirabian STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted inside the Agenda Board located outside the front door of the Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on Friday, March 13, 2020 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open Meetings Act. Dated at Buffalo Grove, Illinois, this 13th day of March, 2020. �. avu� �• �L�21�-vl llage Clerk By eputy Village Clerk VILLAGE OF Meetingof the Villageof Buffalo GroveFifty Raupp Blvd uffalo Buffalo Grove,IL 60089-2100 xa prove Village Board Phone:847-459-2500 Regular Meeting *cam March 16, 2020 at 7:30 PM 1. Call to Order A. Pledge of Allegiance B. Presentation of the American Flag and Pledge of Allegiance Led by Buffalo Grove Girl Scouts (President Sussman) (Staff Contact: Evan Michel) 2. Approval of Minutes A. Village Board - Regular Meeting -Feb 18, 2020 7:30 PM B. Village Board -Committee of the Whole- Mar 2, 2020 7:30 PM 3. Approval of Warrant A. Approval of Warrant#1312 (Trustee Weidenfeld)(Staff Contact: Brett Robinson) 4. Village President's Report A. Proclamation Recognizing Girl Scout Week (President Sussman) (Staff Contact: Brett Robinson) B. Proclamation Recognizing March 2020 as Women's History Month in the Village of Buffalo Grove (President Sussman) (Staff Contact: Dane Bragg) C. Child Abuse Awareness& Prevention Month Proclamation (President Sussman) (Staff Contact: Evan Michel) D. Appointment of Matthew Dragon and Martin Sussman to the Commission for Residents with Disabilities (President Sussman) (Staff Contact: Brian Sheehan) 5. Village Manager's Report A. Special Olympics Presentation (Trustee Smith) (Staff Contact: Steven Casstevens) B. Recongize Officer Carlson on His National Crash Reconstruction Certification (Trustee Smith) (Staff Contact: Steven Casstevens) C. 2019 Officer of the Year (Trustee Smith) (Staff Contact: Steven Casstevens) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). I . F. 0-2020-23 Approve an Ordinance Granting a Variation for an Accessory Structure Within Green Lake Park at the Northeast Corner of Green Knolls Drive and Deerfield Parkway. (Trustee Johnson) (Staff Contact: Chris Stilling) The Buffalo Grove Park District is proposing to make improvements within the existing Green Lake Park.The Park District is looking to improve the park with an accessory structure (gazebo)that exceeds maximum allowable height. As a result, a variation is required. 9. Ordinances and Resolutions A. 0-2020-24 Ordinance Establishing a Public Hearing Date for the Proposed 2020 Buffalo Grove Lake Cook Road TIF District (Trustee Weidenfeld) (Staff Contact: Chris Stilling) B. 0-2020-25 2020 Cracksealing Project Award (Trustee Stein) (Staff Contact: Kyle Johnson) C. 0-2020-26 2020 Sewer Televising Project Award (Trustee Stein) (Staff Contact: Kyle Johnson) D. 0-2020-27 Comcast Franchise Agreement (Trustee Ottenheimer) (Staff Contact: Brett Robinson) E. R-2020-14 Authorization to Purchase Replacement Fire, Police, and Public Works Vehicles through the Suburban Purchasing Cooperative (Trustee Smith) (Staff Contact: Brett Robinson) 10. Unfinished Business 11. New Business 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Executive Session A. Executive Session -Section 2(C)(5)of the Illinois Open Meetings Act: (5)the Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired. (President Sussman) (Staff Contact: Chris Stilling) 14. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. • A. Proclamation Recognizing Earth Hour 2020 (President Sussman) (Staff Contact: Brett Robinson) SUMMARY: Earth Hour started in 2007 in Sydney,Australia when 2.2 million individuals and more than 2,000 businesses turned their lights off for one hour to take a stand against climate change. With almost five million supporters and a global network in over 100 countries/territories, Earth Hour is now one of the world's largest and most respected movements. B. Distracted Driving Awareness Month 2020 (Trustee Smith) (Staff Contact: Steven Casstevens) SUMMARY:The Village recognizes April 2020 as Distracted Driving Awareness month. C. Authorization to Execute Contract Extensions with Multiple Vendors (Trustee Weidenfeld) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends that the Village President and Board of Trustees authorize staff to execute the following Contract extensions as listed below and further detailed in the attached memo. A two year extension with Hillside Auto body, for Towing Services. A third contract option with Paramedic Billing Services,for Ambulance and Fire Billing Services A second year contract option with Fire Safety Consultants, Inc.for third party plan review services A fourth year contract option with Aramark Uniform Services for floor mat and shop towel rental and cleaning. The second and final contract option with Acres Group.,for Tree Planting Services The third and final contract option with American Hoist and Manlift Inc.,for elevator maintenance services D. MFT- Documentation Review Covering the Receipt and Disbursement of Motor Fuel Tax (MFT) Funds by the Village for the Period Beginning January 1, 2009 and Ending December 31, 2018. (Trustee Weidenfeld) (Staff Contact: Julie Kamka) SUMMARY:The Illinois Department of Transportation certifies that they have reviewed their records in so far as they pertain to the receipt and disbursement of the Motor Fuel Tax Fund of the Village of Buffalo Grove for the period beginning Jan. 1, 2009 and ending Dec. 31, 2018, and that entries for the receipts in these books and records are true and correct and are in agreement with the records maintained by the Department of Transportation and that entries for disbursements are supported by cancelled warrants or checks with exceptions noted in the compliance review findings. E. R-2020-13 Adopt the Village's 2020 Zoning Map (Trustee Stein) (Staff Contact: Chris Stilling) SUMMARY: Pursuant to State Statute,the Village of Buffalo Grove is required to publish its official zoning map by March 31, 2020. The latest zoning map is attached and reflects one change in 2019. Staff recommends approval. E The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.