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2000-05-25 - Committee on Aging - Minutes Buffalo Grove Joint Commission on Aging Meeting Summary for May 25,2000 Alcott Center Members Present—Chairman Bonnie Factor, Steve Perlis,Ernie Karge,Gina Sheade,Village Liaison Phil Versten,and Park District Liaison Dan Schimmel. Members Excused—Karolyn Swanson No guests were present. Bonnie Factor called the meeting to order at 7:10 PM. Planning the Future of the Joint Commission on Aging Bonnie shared the Commission's Annual Report materials presented to the Village Board on our behalf. Bonnie thanked Steve for being kind enough to make this presentation to the Village Board. Bonnie also encouraged everyone to review these materials on his or her own. Below you will find a brief review on how we will address our Goals and Objectives for 2000-2001. 1. Increase senior involvement in the community. Discussion on this was held off initially. We did return to it later. It was felt that some of how we addressed this was dependent on what happens with our efforts below. However, Phil did point out that the Village hopes to get senior involvement and representation on a variety of commissions&committees now being formed by Village President Elliot Hartstein. 2. Establish Advocacy Process for seniors Objective A—Research other communities to determine how they provide an outlet for information and guidance,referral, legal services and grievances. Implement and promote program. Action—Dan volunteer park district staff and intern resources to develop a phone or written survey that would go out to villages,park districts and township offices in the area to determine how referrals and advocacy issues are handled. A preliminary draft of this survey is to be presented at the June 15 Joint Commission Meeting. Objective B—Arrange and offer space to provide for initial legal,public health,etc. contacts. Action—Originally, this was discussed in the context of the possible successful passage of the park district referendum. However,Dan did review some of the services already available at the Alcott Center for seniors and committed his staff and facilities to expand this effort. Dan will ask Terri Ebner to present a complete report on park district supported services will be provided at the June 15th meeting. 3. Maintain/Enhance Bridge to Police Department Objective A—Review and become more familiar with programs created to date. Research programs in other communities. Review SALT and similar programs that link seniors to law enforcement. Action—The action item in 3b addresses becoming more familiar with the SALT program. However, Steve Perlis mentioned the FLAG program that is also available. FLAG addresses law enforcement and financial institutions working together to help combat situations where people use older adult funds and financial resources in a fraudulent manner(such as, withdrawing large sums of money out of accounts). Part of it is teaching bank tellers and officials on how to recognize when a problem is developing. Steve mentioned several contacts including Jan Carrol, Sherri Fox and Sany Pelka. Steve offered to initially serve as our point person to make contacts and find out information. Our plan is.... 1. Determine the specifics of the FLAG program. 2. Pursue offering the program as a co sponsored event with the Chamber of Commerce and the Police Department. The initial program would be informative to banking officials to gain support and to encourage training for their staff 3. Train bank staff 4. Present the cooperative program to the Chamber members as one of their regular monthly programs. Objective B—Establish dialogue between the Commission and Police Department. Action—Phil Versten will invite Crime Prevention/Community Relations Officer Steve Haisley to the June 15 Joint Commission on Aging Meeting. The purpose would be to have Officer Haisley report on current programs and services offered by the police department on behalf of older adults. In addition, it would serve as the start of possibly initiating new programs and services such as FLAG. 4. Communicate existing public services offered for seniors by Agencies, Townships,eta Action—The commission will review Directory of Senior Services for necessary updating. Also,plan for offering a Service Providers Summit during this programming year. Vacancies and Appointments on the Joint Commission on Aging Dan reported that Martha Weiss will confirm the park district's three current appointments to the Commission at the June Board meeting. Terri Ebner has indicated an interest in joining the commission and Dan asked for opinions on whether there would be any problems seen with that type of appointment(Terri is our senior programs coordinator). If Terri was appointed by the Board of Commissioners,the Joint Commission asked that Terri abstain from votes regarding money issues and referendum issues to avoid the perception of conflict of interest. Phil reported that Village appointments should be confirmed within the next month or two. He will pursue. All Commission Members present indicated an interest in continuing to serve the community on the Joint Commission. The meeting adjourned at 8:10 PM. Joint Commission on Aging Year 2000 Goals I. Increase Senior Involvement in Community Objective: Appoint a sub-committee to research and report on ideas for promoting senior involvement in volunteer service to the community,and to administer as an ongoing program to match talent to needs. Action items to come out of the sub-committee could include the collection and communication of volunteer opportunities,etc. II. Establish Advocacy Process for Seniors Objectives: a) Research other communities to determine how they provide an outlet for information and guidance,referral, legal services and grievances. Implement and promote program. b) Arrange and offer space somewhere to provide for initial legal,public health,etc. contacts. III. Maintain/Enhance Bridge to Police Department Objectives: a) Review and become more familiar programs created to date,research programs in other communities,review SALT and similar programs that link seniors to law enforcement. b) Establish dialogue between Commission and Police Department. IV. Communicate Existing Public Services offered for Seniors by Agencies,Townships, etc. • Joint Commission on Aging Annual Report, Calendar Year 1999 Trustee Liaison: Glover Chair: 1999 - Harriet Rubinstein (relocated out of town in October) Current - Bonnie Factor Membership: The Park District appoints three members and the Chair. The Village appoints three members: 1. Chair,Bonnie Factor-appointed by the Park District 5/15/93,term expires 4/30/00 2. Karolyn Swanson-appointed by the Village 6/7/93,term expires 4/30/2000 3. Gina Sheade-appointed by the Park District 6/28/93,term expires 4/30/2000 4. Steven Perlis-appointed by the Village 6/19/95,term expires 4/30/2000 5. Ernest Karge-appointed by the Park District 9/1/98,term expires 4/30/2000 6. Open seat to be filled(Village) 7. Open seat to be filled(Park District) A. Issues Referred by Village Board or Staff to the Commission During the Past Year 2/25/99-Village staff gave a presentation on Buffalo Grove's approach to Y2K. Notified Commission of plans, strategies and methods of communication. "Village staff reviewed base tenets of the issue and provided an overview of the Villages preparedness plans... citing communications as a key part of that effort both leading up to Y2K and during any Y2k event that may occur." Flyers were left with the commission for dissemination to the Senior's Club, etc. B. Status of Issue Recommendations Made By the Commission to the Village Board or Staff During the Past Year 1. -N/A 2. -N/A 3. Major issues or recommendations still open at year-end, and date anticipated for final action... As of this writing,the structure of the Commission needs to be reviewed. A Village seat on the Commission has been vacant since February'99. A Park District seat has been vacant since late October'99. 4. New initiatives that the Commission anticipates and/or desires to research in the coming year: The following notes are based on a meeting requested by Chair Bonnie Factor and attended by Ms. Factor, President Hartstein and staff liaison Versten: Ms.Factor stated that she requested the meeting in order to gather information that will help to establish more clearly an identity for the Commission and it's role as an advisory body, monitor of community needs,etc. Ms. Factor shared some of her ideas about how the Commission could become more productive,among them: 1. Monitor the needs of existing services agencies. 2. Assess community needs relative to older residents and issues related to aging. 3. Serve in an information gathering/disseminating role. 4. Meet as required. President Hartstein agreed with the idea of the Commission in a networking role. He elaborated on some of Ms.Factor's ideas,stating that he would like to see the Joint Commission: 1. Give emphasis to serving as a clearinghouse and networking agent,matching information regarding senior services/programs offered by regional agencies with the needs of our older residents. 2. Develop programmatic approach to involving seniors more in the community. Serve as a resource for community agencies by establishing a talent bank pool of senior volunteers and matching them with volunteer opportunities. 3. Advocate for the development of new programs, such as intergenerational programs with the schools and the Youth Commission. 4. Explore jointly common or overlapping areas of service with other Village commissions, such as the Health Department and the Commission for Resident with Disabilities; brainstorm on possible program services/solutions. 1. Professional training that would be helpful to the membership. -N/A 2. Any issue that the Commission would like to informally discuss with the Village Board:A.Establish a common understanding of when to involve and rely upon the Commission as a resource. 3. Goals/objectives/needs for the coming year: See#4. These will be reviewed as suggestions by the Commission and considered in upcoming goal planning discussions. 4. Any other issues of relevance to both the Village Board and the Commission: -N/A . � u � C. Other Comments relevant to this annual report: -N/A . _ ' �� � Joint Commission on Aging Year 2000 Goals I. Increase Senior Involvement in Community Objective: Appoint a sub-committee to research and report on ideas for promoting senior involvement in volunteer service to the community,and to administer as an ongoing program to match talent to needs. Action items to come out of the sub-committee could include the collection and communication of volunteer opportunities, etc. II. Establish Advocacy Process for Seniors Objectives: a) Research other communities to determine how they provide an outlet for information and guidance,referral, legal services and grievances. Implement and promote program. b) Arrange and offer space somewhere to provide for initial legal,public health, etc. contacts. III. Maintain/Enhance Bridge to Police Department Objectives: a) Review and become more familiar programs created to date,research programs in other communities,review SALT and similar programs that link seniors to law enforcement. b) Establish dialogue between Commission and Police Department. IV. Communicate Existing Public Services offered for Seniors by Agencies, Townships, etc.