2022-08-15 - Ordinance 2022-083 - AUTHORIZING AN ENGINEERING AGREEMENT WITH GEWALT HAMILTON ASSOCIATES, INC. (site development design services at the proposed Public Works Facility) ORDINANCE NO. 2022-083
AN ORDINANCE AUTHORIZING AN ENGINEERING AGREEMENT WITH GEWALT HAMILTON ASSOCIATES,
INC.
WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of
1970; and
WHEREAS, the Village seeks to enter into an Engineering Agreement with Gewalt Hamilton
Associates, Inc.for site development design services at the proposed Public Works Facility,subject to final
review and approval by the Village Attorney,
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Manager is authorized to enter into an Engineering Agreement with Gewalt
Hamilton Associates, Inc. for site development design services at the proposed Public Works Facility, at a
price not to exceed $132,750.00, subject to final review and approval by the Village Attorney.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
shall not be codified.
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith, Pike
NAVES: 0—None
ABSENT: 0—None
PASSED: August 15,2022
APPROVED: August 15, 2022
APPROVED:
Beverly Sussm , Village President
ATTEST:
Janet 'firt3lan.,Village Clerk.
VILLAGE OF BUFFALO GROVE
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is dated as of the 15'day of August 2022("Agreement")and is by and between
the VILLAGE OF BUFFALO GROVE,an Illinois home rule municipal corporation("Village")and the
Firm identified in Subsection 1Abelow.
IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in this
Agreement,and pursuant to the Village's statutory and home rule powers,the parties agree as follows:
SECTION 1. FIRM
A. En a emment of Firm.The Village desires to engage the Firm Identified below to provide all
necessary professional consulting services and to perform the work in connection with the project
identified below:
Gewalt Hamilton Associates, Inc.
625 Forest Edge Drive,Vernon Hills, Illinois,60061
Brian Wesolowski
847-478-9700
BWesolowski@gha-engineers.com
B. Project Description.The Firm shall provide Engineering Services for the Village of Buffalo Grove
as detailed in the attached Scope of Service Exhibit A.
C. Representations of Firm.The Firm has submitted to the Village a description of the services to be
provided by the Firm, a copy of which is attached as Exhibit A to this Agreement("Services"). The Firm
represents that it is financially solvent, has the necessary financial resources,and is sufficiently experienced
and competent to perform and complete the professional services set forth in Exhibit A.
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SECTION .SCI P'P OF Eli t
A. Retention of the Firm.The Village retains the Firm to perform,and the Firm agrees to perform,the Services,
B. Services.The Firm shall provide the Services pursuant to the terms and conditions of thisAgreement.
C. Commencement.Time of Performance.The Firm shall commence the Services immediatelyupon receipt of
written notice from the Village that this Agreement has been fully executed by the Parties(the"Commencement
Date").The Firm shall diligently and continuously prosecute the Services untilthe completion of the Work.
D. Reportin .'The Firm shall regularly report to the Village Manager("Manager"),orhis/her designee, regarding the
progress of the Services during the term of this Agreement.
SECTION 3.COMPENSATION AND METH012 OEPAYMEN1.
A. Agreement Amount.The total amount billed for the Services during the term of this Agreement shall not exceed
the amount identified in the Schedule of Prices section in Exhibit B,unless amended pursuant to Subsection 8A of
this Agreement.
B. Invoices and Payment..The Firm shallsubmit invoices to the Village for all Services and subcontractor services
monthly.The Invoices shall be in a Village approved and itemized format for those portions of the Services
performedand completed by the Firm.The amount billed in any such invoice shall be based on the methodof
payment set forth in Exhibit B.The Village shall pay to the Firm the amount billed pursuant to the Illinois Local
Government Prompt Payment Act(50 ILCS 505/1 et seq.)
C. Records.The Firm shall maintain records showing actual time devoted and costs incurred,and shall permit the
authorized representative of the Village to inspect and audit all data and records ofthe Firm for work done under
the Agreement.The records shall be made available to the Village at reasonable times during the Agreement
period,and for three years after the termination of the Agreement.
D. Claim In Addition To A reement Amount. if the Firm wishes to make a claim for additional compensation as a
result of action taken by the Village,the Firm shall provide written notice tothe Village of such claim within 7
calendar days after occurrence of such action as provided by Subsection8.D.of this Agreement,and no claim for
additional compensation shall be valid unless made in accordancewith this Subsection.Any changes in this
Agreement Amount shall be valid only upon written amendment pursuant to Subsection 8.A.of this Agreement.
Regardless of the decision of the Village relative to aclaim submitted by the Firm,the Firm shall proceed with all of
the Services required to complete the project under this Agreement as determined by the Village without
interruption.
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SECTION 3,COMPENSATION AND METIJOID OF PAS t coca
E. Taxes Benefits and Fto alties.The Agreement Amount includes all applicable federal,state,and local taxes of
every kind and nature applicable to the Services as well as all taxes,contributions,and premiums for
unemployment insurance,old age or retirement benefits, pensions,annuities,orsimilar benefits and all costs,
royalties and fees arising from the use on,or the incorporation into,the Services,of patented or copyrighted
equipment, materials,supplies,tools,appliances,devices, processes,or inventions.All claim or right to claim
additional compensation by reason of the payment of anysuch tax,contribution, premium,costs, royalties,or
fees is hereby waived and released by Firm.
F. Escalation
Written requests for price revisions after the first year period shall be submitted at least sixty(60)calendar
days in advance of the annual agreement period or Term. Requests must be based upon and include
documentation of the actual change in the cost of the components involved in the contract and shall not
include overhead,or profit. In any case the price revisions for any Term shall not exceed the most recent 12
month Consumers Price Index(CPI-All Urban Consumers,Chicago)or 2%whichever is greater.
The Village reserves the right to reject a proposed price increase and terminate the Agreement.
For any year beyond the initial year,this Agreement is contingent upon the appropriation of sufficient funds by
the Village Board; no charges shall be assessed for failure of the Village to appropriate funds in future contract
years.
A. Key Project F rsonnel.The Key Project Personnel identified in Exhibit A shall be primarily responsible for
carrying out the Services on behalf of the Firm.The Key Project Personnel shall not be changed without the
Village's prior written approval,which shall not be unreasonably withheld.
B. Availability of Personnel.The Firm shall provide all personnel necessary to complete the Services including,
without limitation,any Key Project Personnel identified in this Agreement.The Firm shall notify the Village as
soon as practicable prior to terminating the employment of, reassigning,or receiving notice of the resignation of,
any Key Project Personnel.The Firm shall have no claimfor damages and shall not bill the Village for additional
time and materials charges as the result of any portion of the Services which must be duplicated or redone due to
such termination or for any delay or extension of the Time of Performance as a result of any such termination,
reassigning,orresignation.
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SECTION 4..PERSONNEL
13CQ C RS(cont.)
C. Approval and Use of Subcontractors.The Firm shall perform the Services with its own personnel and under the
management,supervision,and control of its own organization unless otherwise approved by the Village Manager
in writing.All subcontractors and subcontracts used by the Firm shall be acceptable to,and approved in advance
by,the Village Manager.The Village Manager's approval of any subcontractoror subcontract shall not relieve the
Firm of full responsibility and liability for the provision, performance, and completion of the Services as required
by the Agreement.All Services performed under any subcontract shall be subject to all of the provisions of this
Agreement in the same manneras if performed by employees of the Firm. For purposes of this Agreement,the
term"Firm"shall be deemed also to refer to all subcontractors of the Firm,and every subcontract shall include a
provision binding the subcontractor to all provisions of this Agreement.
D. Removal of Personnel and Subcontractors. If any personnel or subcontractor fails to perform the Services in a
manner satisfactory to the Village,the Firm shall immediately upon notice from the Village Manager remove and
replace such personnel or subcontractor.The Firm shall have no claimfor damages,for compensation in excess
of the amount contained in this Agreement for a delayor extension of the Time of Performance as a result of
any such removal or replacement.The Firm shall employ competent staff and shall discharge,at the request of
the Village Manager,any incompetent, unfaithful,abusive or disorderly staff or subcontractor in its employ.
SE-C110-N 5.CONFIDENTIAUNE
A. Confidential Information.The term "Confidential Information"shall mean information in the possession or under
the control of the Village relating to the technical, business or corporate affairs of the Village;Village property;
user information,including,without limitation,any information pertaining to usage of the Village's computer
system,including and without limitation,any information obtained from server logs or other records of electronic
or machine readable form;and the existence of,and terms and conditions of,this Agreement.Village
Confidential Information shall not include information that can be demonstrated: (i)to have been rightfully in the
possession of the Firm from a source other than the Village prior to the time of disclosure of said information to
the Firm underthis Agreement("Time of Disclosure"); (ii)to have been in the public domain prior to the Time of
Disclosure; (iii)to have become part of the public domain after the Time of Disclosure by a publication or by any
other means except an unauthorized act or omission or breach of this Agreement on thepart of the Firm or the
Village;or(iv)to have been supplied to the Firm after the Timeof Disclosure without restriction by a third party
who is under no obligation to the Village to maintain such information in confidence.
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SECTION 5&QNFIDENTIAL INFORMATION. fcont.1
B. No Disclosure of Confidential Information by the Firm.The Firm acknowledges that it shall, in performing the
Services for the Village under this Agreement,have access to or be directly or indirectly exposed to Confidential
Information.The Firm shall hold confidential all Confidential Information and shall not disclose or use such
Confidential Information without express priorwritten consent of the Village Manager.The Firm shall use
reasonable measures at least as strict as thosethe Firm uses to protect its own confidential information.Such
measures shall include,without limitation, requiring employees and subcontractors of the Firm to execute a
non-disclosure agreement before obtaining access to Confidential Information.
SECTION 6.WARRANTY AND INURANC�.
A. Standard of Care. In providing services under this Agreement,the Firm will endeavor to perform in a manner
consistent with that degree of care and skill ordinarily exercised by members of the same profession currently
practicing under similar circumstances.The Firm makes no warranty,either express or implied,as to the
professional services rendered under this Agreement.The Firm shall exercise the same standard of care to
comply with applicable laws,codes and regulations in effect as of the date of the execution of this Agreement.
B. Insurance. Firm shall maintain throughout the term of this Agreement insurance,evidencing at least the
minimum insurance coverages and limits as set forth in Exhibit C tothis Agreement.
C. No personal Liability. No elected or appointed official,agent,or employee of the Village shall be
personally liable, in law or in contract,to the Firm as the result of the execution of this Agreement.
D. Indemnity/Hold Harmless Provision To the fullest extent permitted by law,the Firm hereby agrees to indemnify
and hold harmless the Village, its officials,agents and employees against all injuries,deaths, loss,damages,claims,
patent claims,suits, liabilities,judgments, cost and expenses, including reasonable attorney's fees,which may in
anywise accrue against the Village, its officials,agents and employees arising in whole or in part or in consequence
of the negligent performance of this work by the Firm,its employees,or subcontractors,except those due to the
negligent acts or omissions of the Village, its agents or employees. Firm expressly understands and agrees that any
performance bond or insurance policies required by this contract,or otherwise provided by the Firm,shall in no
way limit the responsibility to indemnify, keep and save harmless the Village, its officials,agents and employees as
herein provided.
E. Nottecki Waiver. In addition to the requirements set forth above,the Firm (and any subcontractor into whose
subcontract this clause is incorporated)agrees to assume the entire liability for all personal injury claims suffered
by its own employees and waives any limitation of liability defense based upon the Worker's Compensation Act and
cases decided there under. Firm agrees to indemnify the Village from and against all such loss,expense,damage or
injury, including reasonable attorneys'fees,which the Village may sustain as a result of personal injury claims by
Firm's employees,except to the extent those claims arise as a result of the Village's own negligence.
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SECTION 7.CONSULTANT AGREEMEhLTGENILMAL PRQYISIONS
A. Relationship of the Parties.The Firm shall act as an independent contractor in providingand performing the
Services.Nothing in,nor done pursuant to,this Agreement shall be construed(i)to create the relationship of
principal and agent,employer and employee, partners,or jointventures between the Village and Firm;or(ii)
to create any relationship between the Village and any subcontractor of the Firm.
B. Conflict of interest„The Firm represents and shall at all times abide by professional ethical requirements and
other applicable law regarding conflicts of interest.
C. No Collusion.The Firm represents and certifies that the Firm is not barred from contracting with a unit of state
or local government as a result of(i)a delinquency in the payment of any tax administered by the Illinois
Department of Revenue unless the Firm is contesting,in accordance with the procedures established by the
appropriate revenue act, its liability for the taxor the amount of the tax,as set forth in Section 11-42.1-1 et seq.of
the Illinois Municipal Code,651LCS 5/11-42.1-1 et seq.;or(ii)a violation of either Section 33E-3 or Section 33E-4
of Article 33E ofthe Criminal Code of 1961,72011LCS 5/33E-1 et seq.The Firm represents that the only persons,
firms,or corporations interested in this Agreement as principals are those disclosed to the Village prior to the
execution of this Agreement,and that this Agreement is made without collusion with any otherperson,firm,or
corporation. If at any time it shall be found that the Firm has, in procuringthis Agreement,colluded with any
other person,firm,or corporation,then the Firm shall be liable to the Village for all loss or damage that the Village
may suffer,and this Agreement shall,at theVillage's option, be null and void.
D. Sexual Harassment Poli�y.The Firm certifies that it has a written sexual harassment policy in full compliance with
Section 2-105(A)(4)of the Illinois Human Rights Act,775 ILCS 512-105(A)(4).
E. Termination. Notwithstanding any other provision hereof,the Village Manager may terminate thisAgreement,
without cause,at any time upon 15 calendar days prior written notice to the Firm. In theevent that this
Agreement is so terminated,the Firm shall be paid for Services actually performedand reimbursable expenses
actually incurred, if any, prior to termination, not exceeding the value ofthe Services completed as determined
as provided in Exhibit B.
F. Term.The Time of Performance of this Agreement,unless terminated pursuant to the terms of this
Agreement,shall be for 12 months.The Agreement may be renewed upon mutual agreement by both
parties for additional 12 month periods.At the end of any term the Village of Buffalo Grove reserves the
right to extend this agreement for a period of up to ninety(90)calendar days for the purpose of securing a
new agreement.
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SECTION 7.CON5ULTANT AGREEMENT GENERAL PROVISIONS(CQ1J1J
G. Compliance with Laws and Grants.Firm shall give all notices, pay all fees,and take all other action that may be
necessary to ensure that the Services are provided, performed,and completed in accordance with all required
governmental licenses, or other approvals and authorizations that may be required in connection with providing,
performing,and completing the Services,and shall endeavorto comply with all applicable statutes,ordinances,
rules,and regulations, including without limitation the Fair Labor Standards Act;any statutes regarding
qualification to do business;any statutes prohibiting discrimination because of,or requiring affirmative action
based on, race,creed,color, national origin,age,sex,or other prohibited classification, including,without
limitation,the Americans with Disabilities Act of 1990,42 U.S.C. §§ 12101 et seq.,and the Illinois Human Rights
Act,775 ILCS 5/1-101 etseq. Firm shall also comply with all conditions of any federal,state,or local grant
received byOwner or Firm with respect to this Agreement or the Services.
Firm shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi-
governmental agency or body that may arise,or be alleged to have arisen,out of or in connection with Firm's,or its
subcontractors', performance of,or failure to perform,the Services or any part thereof.
Every provision of law required by law to be inserted into this Agreement shall be deemed to be inserted herein.
H. Default, If the Firm has failed or refused to prosecute,or has delayed in the prosecution of,the Services with
diligence at a rate thatassures completion of the Services in full compliance with the requirements of this
Agreement,or has otherwise failed, refused,or delayed to perform or satisfy the Services or any other
requirement of this Agreement("Event of Default"),and fails to cure any such Event of Default within fourteen
(14)calendar days after the Firm's receipt of written notice of such Event of Default from the Village,then the
Village shall have the right,without prejudice to any other remedies provided by law or equity,to pursue any one
or more of the following remedies:
1. 'ure b Fjrm.The Village may require the Firm,within a reasonable time,to complete or correct all or
any part of the Services that are the subject of the Event of Default;and to take any or all other action
necessary to bring the Firm and the Services into compliance with this Agreement.
2. Termination of A reement by Villa g.The Village may terminate this Agreement without liability
for further payment of amounts due or to become due under thisAgreement.
3. Withholdi'n r of Pa ment b Villa e..The Village may withhold from any payment,whether or not
previously approved,or may recover from the Firm,any and all costs,including attorneys'fees and
administrative expenses, incurred by the Village as the result of any Event of Default by the Firm or as
a result of actions taken by the Village in response toany Event of Default by the Firm.
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SECTION Z CONSULTANT A Lt ENT GENERAL PROYISIONS +� t.
I. No Additional Obli gtion.The Parties acknowledge and agree that the Village is under no obligation under
this Agreement or otherwise to negotiate or enter into any other or additional contractsor agreements with
the Firm or with any vendor solicited or recommended by the Firm.
J. 'Villa a Manager_Authority. Notwithstanding any provision of this Agreement,any negotiations or agreements
with,or representations by the Firm to vendors shall be subject to the approval of the Village Manager.The
Village shall not be liable to any vendor or other third party for any agreements made by the Firm,purportedly
on behalf of the Village,without the knowledge of and express approval by the Village Manager.
K. Mutual Cooperation.The Village agrees to cooperate with the Firm in the performance ofthe Services, including
meeting with the Firm and providing the Firm with such confidential and non-confidential information that the
Village may have that may be relevant and helpful to theFirm's performance of the Services.The Firm agrees to
cooperate with the Village in the performance of the Services to complete the Work and with any other Firms
engaged by the Village.
L. News Releases.The Firm shall not issue any news releases or other public statements regarding the Services
without prior approval from the Village Manager. Nothing Herein shall limit the Firm's right to identify the
Village as a client of the Firm or from disclosing matters arising from the relationship between the Village and
the Firm that are subject to disclosure under the Illinois Freedom of Information Act,(5 ILCS 140,et seq)
M. Ownership. Designs,drawings, plans,specifications,photos, reports, information,observations, records,
opinions,communications,digital files,calculations,notes,and any other documents,data,or information, in any
form, prepared,collected,or received by the Firm in connection with any or all of the Services to be performed
underthis Agreement("Documents")shall be and remain the exclusive property of the Village.At the Village's
request,or upon termination of this Agreement,the Firm shall cause the Documents to be promptly delivered to
the Village, in original format or a suitable facsimile acceptable to the Village.
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A. Amendment, No amendment or modification to this Agreement shall be effective unless and until such
amendment or modification is in writing, properly approved in accordance with applicable procedures, and
executed.
B. Assignment.This Agreement may not be assigned by the Village or by the Firm without the prior written consent
of the other party.
C. Binding Effect.The terms of this Agreement shall bind and inure to the benefit of the Parties hereto and their
agents,successors,and assigns.
D. Notice.Any notice or communication required or permitted to be given under this Agreement shall be in writing
and shall be delivered (i) personally,(ii) by a reputable overnight courier, (iii) by certified mail and deposited in
the U.S. Mail, postage prepaid, (iv) by facsimile,or(v)by electronic Internet mail("e-mail"). Facsimile notices
shall be deemed valid only to the extent that they are(a)actually received by the individual to whom addressed
and(b)followed by delivery of actual notice in the manner described in either(i), (ii),or(iii)above within three
business days thereafter at the appropriate address setforth below. E-mail notices shall be deemed valid and
received by the addressee thereof when delivered by e-mail and (a)opened by the recipient on a business day at
the address set forth below,and(b)followed by delivery of actual notice in the manner described in either(i),(ii)
or(iii)above withinthree business days thereafter at the appropriate address set forth below. Unless otherwise
expressly provided in this Agreement, notices shall be deemed received upon the earlier of(a)actual receipt;(b)
one business day after deposit with an overnight courier as evidenced by a receipt of deposit;or(c)three
business days following deposit in the U.S. mail. By notice complying with the requirements of this Subsection,
each Party shall have the right to change the address or the addressee,or both,for all future notices and
communications to such party, but no notice of a change of addressee oraddress shall be effective until actually
received.The provisions of this Section 8 D shall not control with respect to the manner of communications
utilized by the Firm in rendering the Services.
Notices and communications to the Village shall be addressed to,and delivered at,the following address:
Village of Buffalo Grove("Village")
50 Raupp Blvd.
Buffalo Grove, IL 60089
Attn: Dane Bragg
Email:dbragg@vbg.org
cc: kjohnson@vbg.org
Notices and communications to the Firm shall be addressed to,and delivered at,thefollowing address:
Gewalt Hamilton Associates, Inc.
625 Forest Edge Drive
Vernon Hills, IL 60061
Attn: Brian Wesolowski
Email: BWesolowski@gha-engineers.com
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SECTION 8. ROMMIS O c met:
E. Third Party Beneficiary.No claim as a third party beneficiary under this Agreement by any person,firm,or
corporation other than the Firm shall be made or be valid against the Village.
F. Provisions Severable. If any term,covenant,condition,or provision of this Agreement is held by a court of
competent jurisdiction to be invalid,void,or unenforceable,the remainder of the provisions shall remain in full
force and effect and shall in no way be affected, impaired or invalidated.
G. Time.Time is of the essence in the performance of this Agreement.
H. Governing Laws. This Agreement shall be interpreted according to the internal laws, but notthe conflict
of laws rules,of the State of Illinois.Venue shall be in Cook County,Illinois
I. Entire Agreement,This Agreement constitutes the entire agreement between the partiesand supersedes
any and all previous or contemporaneous oral or written agreements andnegotiations between the Village
and the Firm with respect to the Request for Proposal.
I Waiver..No waiver of any provision of this Agreement shall be deemed to or constitute a waiver of any other
provision of this Agreement(whether or not similar) nor shall any such waiver be deemed toor constitute a
continuing waiver unless otherwise expressly provided in this Agreement.
K. Exhibit.Exhibit,A and Exhibit B are attached hereto, and by this reference
incorporated in and made a part of this Agreement. In the event of a conflict between the Exhibit and the text of
this Agreement,the text of this Agreement shall control.
L. Rights Cumulative. Unless expressly provided to the contrary in this Agreement,each and every one of the rights,
remedies,and benefits provided by this Agreement shall be cumulative and shall notbe exclusive of any other
such rights, remedies,and benefits allowed by law.
M. Calendar Days and Time. Unless otherwise provided in this Contract,any reference in this Contract to"day"or
"days"shall mean calendar days and not business days. If the date for giving of any notice required to be given, or
the performance of any obligation, under this Contract falls on a Saturday,Sunday or federal holiday,then the
notice or obligation may be given or performed on the next business day after that Saturday,Sunday or federal
holiday.
N. No Waiver of Tort Immunity. Nothing contained in this Agreement shall constitute a waiver by the Village of any
right,privilege or defense available to the Village under statutory or common law, including, but not limited to,
the Illinois Governmental and Governmental Employees Tortlmmunity Act,745 ILCS 10/1-101 et seq.,as
amended.
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5ECTION RJGME V ION c yet.
O.Freedom of Information..The Firm agrees to furnish all documentation related to the Contract,the Work and any
documentation related to the Village required under an Illinois Freedom of Information Act(ILCS 140/1 et.seq.)
("FOIA")request within five(5)calendar days after the Village issues Notice of such request to the Firm.
P. Counterpart Execution.This Agreement may be executed in several counterparts, each of which,when executed,
shall be deemed to be an original, but all of which together shall constitute one and the same instrument.
ACKNOWLEDGEMENT.
The undersigned hereby represent and acknowledge that they have read the foregoing Agreement,that they
know its contents,and that in executing this Agreement they have received legaladvice regarding the legal
rights of the party on whose behalf they are executing this Agreement,and that they are executing this
Agreement as a free and voluntary act and on behalf of the named parties.
IN WITNESS WHEREOF,the Parties have executed this Agreement as of the dates set forth below,.
VILLAGE OF BUFFALO GROVE
By:
Dane Bragg,Village Manager
Date:. C- "1 7-
Firm
By.
Brian Wesolowski
Title:i Irector of Site Develo rnent Services
Date:
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Exhibit A.
("Services")
Proposal documents
12
F' I f Al GEWALT MMILT01N
ASSOCIATES, I .
T i N G EIINGiII EIi E R S
August 5, 2022 625 Forest IE::cige Dinive a Vernon I fid Is, IV_60061
Kyle E Johnson, P.E., CFM
Assistant Director of Public Works
Village of Buffalo Grove
51 Raupp Blvd.
Buffalo Grove, IL 60089
Re: Professional Surveying and Engineering Services
1650 Leider Lane, Buffalo Grove, IL
GHA Proposal No. 2022.SD087
Dear Mr. Johnson:
Thank you for considering Gewalt Hamilton Associates, Inc. (GHA) for the design engineering services for
the above referenced project. Our firm is well qualified to perform this work and is eager to continue
serving the Village of Buffalo Grove. We have had the pleasure of working with the Village to begin
conceptual designs and budgets for both the on-site and off-site work at 1650 Leider Lane.This proposal
is based on those discussions and concepts that have been prepared.We anticipate modifications will be
made to the concepts as the design is further developed but the scope outlined below generally follows
implementing the improvements as currently conceptualized.
If you should have any questions or require additional information, please do not hesitate to contact
me.
Sincerely,
GEWALT HAMILTON ASSOCIATES, INC.
Brian Wesolowski, P.E., CFM
Director of Site Design Services
Direct: 847.821.6235
8" o w s k,i@ I� k±_ gJn ; rs coo
Enc.: GHA Proposal No. 2022.SD087
" EWALT HAMILTHN Village of Buffalo Grove
A'SS1 C 1 AT E S, INC. PROPOSED PUBLIC WORKS FACILITY
PROPOSAL CONTENTS
Ems I
GEWALT HAMILTON Village of Buffalo Grove
ASSOCIATES, INC.
PROPOSED PUBLIC WORKS FACILITY
GHA Overview
GHA'S PRIMARY HEADQUARTERS
SERVICE LINES 625 Forest Edge Drive I Vernon Hills, IL 60061 1847.478.9700
MUNICIPAL ENGINEERING GHA-Engineers.com
CIVIL ENGINEERING DESIGN OVERVIEW
HIGHWAY & ROADWAY DESIGN Gewalt Hamilton Associates, Inc. (GHA) is a Professional
CONSTRUCTION PHASE SERVICES Engineering and Land Surveying firm licensed and registered in
the State of Illinois. For over 39 years, GHA has been providing
LAND SURVEYING civil engineering and related services to municipal governments,
TRAFFIC ENGINEERING townships, county and state agencies, school districts, park
TRANSPORTATION PLANNING districts, colleges and universities, and private organizations.
WATER RESOURCES GHA actively promotes engineering solutions that provide
ENVIRONMENTAL CONSULTING value for our clients through innovative data collection, highly
SIGNAL COORDINATION informed design, and an experienced eye in construction
&TIMING management. We got here from a firm base in 1981 when Dave
GIS: GEOGRAPHIC INFORMATION Gewalt and Bob Hamilton partnered under the premise that civil
SYSTEMS engineering clients deserve the guidance needed to bring their
TRAFFIC DATA COLLECTION projects to completion while always seeking efficiencies to
UNDERGROUND ASSET SCANNING contain costs and fresh options that reduce risk.
UNIQUE STRENGTHS
FULL-TIME There are specific strengths that GHA has developed which have
VILLAGE/CITY ENGINEER: been of great advantage to our clients.Among the most valuable,
and applicable across our service spectrum is meaningful,
12 complete communication. It's readily apparent that breakdowns
COMMUNITIES in project continuity can commonly be attributed to
..Jcommunication errors that could have been avoided. We address
this by being proactive and purposeful in how, when and why we
FULL-TIME
TOWNSHIP ENGINEER: communicate, with a conscious effort to reduce the risk of
10 misunderstandings.
COMMUNITIES A sharp eye for savings and fresh solutions became
permanent descriptors for GHA. This remains a daily
ON-CALL/PREFERRED focus for the entirety of GHA's executive leadership
VILLAGE/CITY ENGINEER: �� % that includes GHA engineers who are well-known and
respected throughout our region.
COMMUNITIES
AN OWNER'S EFFORT
In late 2018, GHA became an employee-owned organization
FULL-TIME (ESOP). GHA staff has always consistently delighted clients with
TRAFFIC ENGINEER:
our dedication, passion, and integrity. Now, with each and every
GHA 'co-owner' bearing a true stake in the future, we declare an
COMMUNITIES elevation of our already high standards, and "an owner's effort" in
� od�rw � �eewA� m� everything we do for you.
A g GCllil HAMILTON Village of Buffalo Grove
ASS 0 C I AT E S, INC. PROPOSED PUBLIC WORKS FACILITY
Scope of Services
1650 Leider Lane
I. Existing Conditions Topographic Survey I Site Improvements
A. The survey will meet or exceed the Minimum Standards of Practice as set forth by Illinois
Administrative Code for a Topographic Survey. Accordingly, we will provide the following
services:
1. Obtain benchmark information (NAVD88)from USGS, County,the Village or Trimble VRS
Now Network.
2. Horizontal coordinates shall be referenced to the State Plane Coordinate System, Illinois
East Zone, NAD83 adjustment. Vertical elevations shall be referenced to the North
American Vertical Datum of 1988 (NAVD88). All units shall be U.S. Survey feet and
decimal parts thereof.
3. Establish permanent site benchmark(s) (i.e. crosses or boxes cut on concrete,flange bolts
on fire hydrants, etc.) on site.
4. Contours will be provided at V-0" maximum vertical intervals;error shall not exceed one-
half the contour interval.
5. The limits of the topography will overlap 25' onto adjacent properties boundaries.
6. Spot elevations will be provided on maximum 50-foot grid covering the entire property.
Paved areas will have a grid density of approximately 30'. High points and low points will
be shown. Overflow routes will also be shown.
7. The survey will show the location of the visible, physical improvements on the site (e.g.
structures, fencing, site furniture, walks, curbing, etc.).
8. The location of underground utilities, both observed and from available record
information, will be provided, including location and size of water mains, fire hydrants
and valves. The survey will show depth, size, and direction of flow for all sanitary, storm
drains, and culverts serving the property. The location of all manholes, catch basins and
all pipe inverts that are accessible will be depicted. The cost for marking of private
utilities is not included in this proposal, but GHA will include this information if the Client
arranges to have private utilities marked in the field.
9. Location of"dry" utilities such as telephone, electric, gas and cable T.V. lines, etc. will be
depicted based on visual surface evidence and available utility atlas information from
the respective utility companies. The cost for marking of private utilities is not included
in this proposal, but GHA will include this information if the Client arranges to have
private utilities marked in the field prior to our field visit.
10. Individual free-standing trees 6" caliper or greater will be shown as deciduous or
coniferous. Tagging and species/condition report is not included. Groupings of trees or
landscaped areas will be shown in mass.
11. In addition to the plat of survey GHA will collect monuments noted in the ALTA survey
prepared by Manhard Consulting and prepare a boundary file based on the ALTA for
use in the design of the public works facility. Preparation of a new plat of survey or ALTA
survey is not anticipated at this time.
B. Schematic Design Phase
1. Share/provide drawings in both hard copy, as well as computer files in digital format
(drawings as DWG).
2. Provide initial/preliminary drawings, site systems descriptions and layouts during the
Schematic Design Phase.
3. Provide sufficient civil descriptions as required to complete a Schematic Design package.
4. Participate in meetings with Owner to review plans/documents. Our scope provides for
attendance of up to two meetings with the design team and the Owner in this phase.
5. Assist Owner, CM and Architect in reviewing the pricing and participate in value
engineering or reducing the scope of the work should the estimate exceed the Owner's
fixed limit of construction cost as developed by Construction Manager's cost estimating
services.
6. Provide a list of review agencies involved with civil engineering including their required
permits, estimated time for permit applications for civil related work, and fee amounts
where known.
7. Provide drawings for Village review; i.e. planning review and/or Village Board.
C. Design Development Phase
1. Share/provide drawings and specifications in both hard copy, as well as computer files
in digital format (drawings as DWG). Specifications will be provided on our plans.
2. Review all applicable code issues and address the issues and advise the Architect as
necessary.
3. Review GHA's respective systems with the Architect, Owner, and Construction Manager
concerning their costs and quality implications.
4. Provide developed drawings, product data and scope specifications during the Design
Development Phase.
5. Participate in meetings with Owner to review plans/documents. Our scope provides for
attendance of up to two meetings with the design team and the Owner in this phase.
6. Village Entitlement Process
7. Prepare a stormwater memo summarizing the site history and reinforcing no detention
improvements will be required for this work.We anticipate minor improvements for RVR
per the WDO including storm structures designed to remove hydrocarbons and
sediments from typical public works operations facilities.
8. Prepare lighting design and photometrics for a lighting system as identified during the
due diligence phase of the project.
D. Construction Document Phase
1. Share/provide drawings and specifications in both hard copy, as well as computer files
in digital format (drawings as dwg). Specifications will be provided on our plans.
2. Provide 50% review documents consisting of drawings and draft specifications, provided
on plans.
3. Provide 100% review documents consisting of drawings, revised product data, and
specifications, provided on plans.
4. Provide final construction documents in PDF and print format.
5. Participate in meetings with Owner to review plans/documents. Our scope provides for
attendance of up to two meetings with the design team and the Owner in this phase.
6. Consult with officials and Owner to obtain permits associated with civil engineering.
Permits are anticipated to include the following:
a. Village of Buffalo Grove
b. IEPA— NPDES permit
C. IEPA— Division of Water Pollution Control —Sanitary Sewer Permit
E. Bidding and Negotiation Phase
1. Provide addendums and clarifications as needed during bidding process.
2. Participate at a pre-bid meeting.
3. Participate in a post-bid review meeting with the architect, owner and CM.
4. Provide assistance and attend up to one meeting with Architect and Construction
Manager to propose and review systems costing and value engineering items associated
with potential cost overruns.
F. Construction Administration/Project Closeout
1. Review shop drawings, manuals and other submittals as necessary.
2. Assist with field orders, change orders, requests for information and clarifications as
necessary.
3. Provide ten field observation visits, along with written field reports during the
construction phase for each Project Component and each individual consulting
discipline. Field visits will be conducted at the following milestone installations:
a. Excavation and demolition of existing improvements (2 visits)
b. Utility installation (2 visits)
C. Stone base installation and site grading (2 visits)
d. Concrete and pavement installation (3 visits)
e. Restoration and topsoil placement (1 visit)
f. Any additional field observation visits requested by the Client shall be paid on an
hourly basis in accordance with the attached GHA Hourly Rates.
4. In addition to the above noted field observation visits, provide for one punch list re-
inspection and one 11-month warranty review of the Project Components for each
individual consulting discipline.
5. Review and comment on contractor provided Closeout Documents including:warranties,
manuals, and as-built drawings.
G. NPDES Inspections During Construction
1. Conduct NPDES site inspection weekly during construction and after 0.5" rainfall events
in compliance with the Villages NPDES permit for the project. We anticipate a 9 month
construction period for NPDES inspections with an anticipated total of 60 visits.
Leider Lane Offsite
I. Scope of Services — Existing Conditions Topographic Survey I Roadway Improvements
A. The survey will meet or exceed the Minimum Standards of Practice as set forth by Illinois
Administrative Code for a Topographic Survey. Accordingly, we will provide the following
services:
1. Obtain benchmark information (NAVD88) from USGS, the County, the Village or Trimble
VRS Now Network.
2. Horizontal coordinates shall be referenced to the State Plane Coordinate System, Illinois
East Zone, NAD83 adjustment. Vertical elevations shall be referenced to the North
American Vertical Datum of 1988 (NAVD88). All units shall be U.S. Survey feet and
decimal parts thereof.
3. Establish permanent site benchmark(s) (i.e.crosses or boxes cut on concrete,flange bolts
on fire hydrants, etc.) on site.
4. Contours will be provided at V-0" intervals, with an error not to exceed one-half the
contour interval.
5. Elevations will be taken at 50-foot cross sections across the right-of-way width along the
limits of survey, including spot grades at high points, low points, and grade changes.
Points required are located at the right-of-way line, sidewalk,driveways and aprons, back
of curb, flow line, centerline/concrete median, etc. The topography will extend
approximately 15 feet beyond the existing ROW. The survey limits will also extend 50
feet into the intersecting public side streets along the project limits.
6. The survey will show the location of the visible ground features, physical improvements
with the project limits including location and elevation of light poles, utility poles, traffic
lights, sidewalks, driveways, fences, guard rails, signage, striping, overhead wires, etc.
7. The location of underground utilities, both observed and from record information such
as Village utility atlases, will be provided and will including location and size of water
mains, fire hydrants and valves. The survey will show depth, size, and direction of flow
for all sanitary, storm drains, and culverts serving the property. The location of all
manholes, catch basins and all pipe inverts that are accessible from will be depicted.
8. Location of"dry" utilities such as telephone, electric, gas and cable T.V. lines, etc. will be
depicted based on visual surface evidence and available utility atlas information from
the respective utility companies. The cost for marking of private utilities is not included
in this proposal, but GHA will include this information if the Client arranges to have
private utilities marked in the field prior to our field visit.
9. Locate existing tree and brush lines in the right-of-way (ROW). Individual free-standing
trees of 6" caliper or greater at breast height (DBH) will be individually located (tagging
and identification are not included); and will be shown as deciduous or coniferous.
Groupings of trees or landscaped areas will be shown in mass.
B. Plat of Dedication
1. GHA will prepare a Plat of Dedication in accordance with the statues and requirements
of the State of Illinois, County, and Municipality. A field crew led by a licensed Illinois
Professional Land Surveyor will mobilize to the site to confirm the boundary of the
affected properties, and the rights-of-way of the respective roadway/highway. Upon
approval, the limits of the rights-of-way will be monumented. The plat will be prepared
in accordance with the pertaining Illinois Minimum Standards for Boundary Surveys.
2. A Plat of Dedication will be prepared showing the boundary of the subject property, the
adjacent rights-of-way, the proposed dedication, and any affected improvements. In
addition, the Plat will include the legal description and all required certificates and
signature blocks. The final submittal will be prepared in accordance with the pertaining
Illinois Minimum Standards, shall be printed suitable for recording and will include a
digital file and PDF. Our fee includes one set of revisions per Municipal review.
Subsequent revisions will be invoiced as an additional service. Our fee does not include
obtaining all the necessary signatures or recording of the document.
C. Final Engineering Design & Permitting Phase: Upon notice to proceed, GHA will provide the
following services:
1. Meet with Village Staff to discuss the project. We anticipate up to eight (8) meetings
with Village staff throughout the design process. We have based our level of
compensation on this number of meetings.Additional meetings requested by the Village
will be billed as an additional service.
2. Design is based off current conceptual dedication of Leider Lane as a public street in
conformance with the Villages Zoning Code.
3. Preparation of final engineering plans to include a Title Sheet, Plans, General Notes and
Details for Construction.
4. Coordinate with Village Staff and adjacent property owners for dedication of the
roadway and associated design. We anticipate create exhibits, drawings, etc to depict
these improvements and hold meetings with property owners to review and modify the
design based on input and approvals from Village Staff.
5. Preparation of project notes and contract specific directions for road improvements,
including traffic control, working conditions, material specifications, coordination with
public inspection agencies, and other coordination and construction information.
6. Preparation of a Storm Water Pollution Prevention Plan and NPDES Construction Site
Activities permit application.
7. Preparation of an Engineer's Opinion of Probable Cost based on the completed final
engineering plans and specifications.
8. Preparation of complete bid packages for distribution to contractors and the Village.
9. Respond to bidding questions and issue addenda as necessary.
10. Attend the bid opening, prepare a summary of the received bids, and make a
recommendation for award of the contract.
11. Provide electronic documents of all work completed to the Village at the conclusion of
the project.
D. Construction Phase Services
1. GHA will oversee construction contract initiation activities, including conducting a
preconstruction meeting and preparing minutes of same.
2. We will consult with the Village concerning decisions as to the acceptability of
Subcontractors and other persons and organizations proposed by the Contractor for
those portions of the work for which such acceptability is required by the Contract
Documents.
3. We will review and approve shop drawings, diagrams, illustrations, brochures, catalog
data, schedules and samples; the results of tests and inspections; and other data which
the Contractor is required to submit, but only for conformance with the design concept
of the project and compliance with the information provided in the Contract Documents.
4. GHA will stake the proposed location of all improvements with suitable offsets.
5. GHA will provide field observation services for general compliance with the contract
documents. We anticipate an Engineering Technician IV will be the GHA staff on-site
during construction. The staff member will be assisted by an Engineering Technician II
or III as needed and will perform the following duties;
a. Prepare additional supplemental drawings or sketches that may be required during
the construction of the project.
b. Keep the Village informed of the work progress by submitting weekly progress
reports.
C. Prepare and furnish to the Village sketches of underground improvements.
d. Check quantities and prepare and process payment applications and change
orders.
e. Act as interpreter of the terms and conditions of the Contract Documents.
f. Conduct progress meetings as necessary to review status and schedules.
g. Advise the Village of noncompliance and assist the Village with informing the
Contractor accordingly.
h. Advise and coordinate with the designated Village representative regarding water
system valve operations necessary during the work, and for Construction
Advisories to be distributed to affected area residents/owners by the Village.
i. Prepare a punch list upon substantial completion of the project.
j. Conduct a final walk-through to determine if the project has been completed in
general accordance with the Contract Documents and the if Contractor has fulfilled
obligations there under so that GHA may recommend, in writing, final payment to
the Contractor.
k. GHA will not be responsible for the construction means, methods, techniques,
sequences, procedures or safety precautions incidental thereto. GHA will not be
responsible for the Contractor's failure to perform the construction work in
accordance with the Contract Documents. GHA will endeavor to guard the Village
against defects and deficiencies in the work of the Contractor and may disapprove
or reject work as failing to conform to the Contract Documents.
6. Upon completion of construction, GHA will prepare record drawings and furnish one set
of prints to the Village within 60 days of completion of the project. These drawings will
detail those changes made during the construction process, based on the mark-up
prints, drawings, and other data furnished by the Contractor and which GHA considers
significant.
M a GEWALT HAMILTON Village of Buffalo Grove
ASSOCIATES, INC. PROPOSED PUBLIC WORKS FACILITY
Representative Projects
..
CLIENT
Village of Mundelein
LOCATION
Mundelein, IL ,r
PROJECT FEATURES
�r �
Public Works Campus
Site Development
Parking ; �. �� �d
Utility Improvements
Circulation Upgrades
Stormwater Management
Sustainable Design
Wetlands
SCOPE OF SERVICES
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Topographic Survey
Boundary Survey
Conceptual Planning PROJECT OVERVIEW
Traffic and Parking Studies To consolidate all Public Works and Engineering services into a
Final Engineering single centralized location, the Village of Mundelein acquired a
Stormwater Management vacant office building adjacent to land they already owned to create
Utility Design a 21-acre campus. Gewalt Hamilton Associates (GHA)was intimately
Sanitary Sewer involved in the conceptual planning of the site, creating the most
Storm Sewer cost effective and optimal configuration of the complex, while
Water Main
Construction observation avoiding regulatory floodplain and federally protected wetlands.
Construction Layout The $23 million Public Works and Engineering complex
NPDES Inspections is the single largest project in the Village's history. It included a new
COST 74,000 square-foot public works building for vehicle storage and
$3.9 Million maintenance, workshops, and wash bays. Additional site
REFERENCE improvements included parking, 7,800 square-foot covered salt bin,
Adam Boeche, P.E. outdoor material bins, a fuel island, and driveways.
Dir. of Public Works & Engineering The stormwater management improvements feature a naturalized
Village of Mundelein detention basin with nearly 5 acres of native plants that will detain
801 Allanson Road and filter runoff.
Mundelein, Illinois 60060
847.949.3270 Permits were obtained from:
pw@mundelein.org * United States Army Corps of Engineers (USACOE)
0 Lake County Stormwater Management (LCSMC)
;L 1W11111i1:1
CLIENT
FGM Architects & Engineers ,
�41
LOCATION
Lincolnwood IL
1"
PROJECT FEATURES
Covered Storage Bays
Perimeter Wall ""
-W
New Paving � �
SCOPE OF SERVICES A' y � a
y
Design Improvements
Permitting Assistance
Bid Documents f
f
REFERENCE fr �11
John Dzarnowski "
Chief Executive Officer
FGM Architects & Engineers ��ja
1211 W. 22nd St., Ste 705
Oak Brook, IL 60523
630.574.8300
johnd@fgmarchitects.com PROJECT OVERVIEW
GHA assisted the Village with designing improvements to the
existing Public Works Yard, located at 7001 Lawndale Avenue. The
project expands the existing site east into the Union Pacific Railroad
right-of-way, and includes new impervious surfaces, new covered
storage bays, the installation of a 20'-tall perimeter wall, and paving
the area adjacent to the water distribution standpipe on the east side
of North Central Park Avenue.
Per the MWRD WMO, stormwater volume control was required due
to the new impervious areas.
GHA previously provided topographic and boundary surveying for
the site. GHA prepared specifications and bid documents and
assisted the Village during the bidding process.
CLIENT
Lake County Forest Preserve District `
LOCATION
Unincorporated Lake County, IL(South
of Lindenhurst)
PROJECT FEATURES
Government Facility
Access Improvements
Parking (180 spaces)
Sustainable Design
Bio-Swales
Settling Pools
ra
Wetlands
Stormwater Improvements PROJECT OVERVIEW
Utility Improvements Gewalt Hamilton Associates, Inc. (GHA) provided civil engineering
Storm Sewer services for the Lake County Forest Preserve District's Operations and
SCOPE OF SERVICES Public Safety Center, located in the Fourth Lake Forest Preserve,just
Topographic Survey south of the Village of Lindenhurst, Illinois. The project included
Boundary Survey construction of a 100,000-square-foot public safety facility, a 180-
Conceptual Planning space parking lot, fuel and material storage facilities, and widening
Final Engineering improvements for access onto IL Route 132.
Roadway Design
Traffic Study GHA engineered an extensive system of bio-swales, settling pools,
Sustainable Design and wetland plantings into the design of the site's stormwater
Wetland Permitting management system. This was done meet and exceed the
Construction Observation requirements of the Lake County Watershed Development Ordinance
COST and the objectives of the Lake County Forest Preserve District.
$1.7 Million
Permits were obtained from:
REFERENCE 0 Village of Lindenhurst
John Nelson « Lake County Stormwater Management Commission (LCSMC)
Director of Operations
and Infrastructure Stormwater and Wetland
Lake County Forest Presence District 0 Illinois Department of Transportation (IDOT)
19808 W. Grand Avenue A portion of the site was intended to remain a natural forest preserve
Lake Villa, IL 60046
847.968.3407 with significant ecological amenities, including high quality wetlands,
jenelson@lcfpd.org mature forested areas, and native prairie grasses. An extensive,
engineered system of bio-swales, settling pools, and wetland
plantings were incorporated into the design of the site's stormwater
management system to satisfy the requirements of the Lake County
Watershed Development Ordinance and the objectives of the Lake
County Forest Preserve District
I
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n m
CLIENT
t
Park District of Highland Park
LOCATION
Highland Park, IL
PROJECT FEATURES " `
a-
Maintenance Facility (24,000 sf)
Access Improvements
Parking/Circulation e
Utility Improvements '
Material Storage Bins
SCOPE OF SERVICES y ,
Due Diligence Studies
Conceptual Planning �� �
Design Development
Traffic Planning
Entitlement Process PROJECT OVERVIEW
Final Engineering
Construction Observation GHA assisted the Park District of Highland Park with consolidation
COST of their existing Park Operations and Golf Operations facilities into
$810,000 a new 24,000-square-foot facility.
The new POGO (Park Operations/Golf Operations) facility is located
REFERENCE at the site of a former municipal waste incinerator. A portion of
Brian Romes the improvements are constructed over the landfill. Grading
Executive Director improvements were designed to minimize the cost of soil export.
Park District of Highland Park The improvements are located adjacent to regulatory wetlands
636 Ridge Road
Highland Park, IL 60035 and floodplain. Accordingly, the project was designed for wetland
Highland Par avoidance and to minimize compensatory storage required by fill
847.579,3119
bromes@pdhp.org in the floodplain. Stormwater detention for the project was
constructed on the adjacent Sunset Valley Golf Course, in
conformance with the requirements of the Lake County Watershed
Development Ordinance.
Permits were obtained from:
• City of Highland Park
• Lake County Stormwater Management Commission
• East Skokie Drainage District
• North Shore Water Reclamation District
• IEPA Sanitary Sewer
The project included demolition of the two existing operations
facilities, site access and circulation improvements, parking for 70
vehicles, material storage bins, a fuel station, as well as water main,
sanitary sewer and storm sewer.
I7EW N1M��IUN Village of Buffalo Grove
ASSOCIATES, INC. PROPOSED PUBLIC WORKS FACILITY
Project Team/Resumes
Village of Buffalo Grove
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Brian We I sk% P,E,.�CFM
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rBOUNDARYISURVEY r DRAINAGE ENGINEER
Jonathan i Zhu, RE, CFM. LEED AP
I, SURVEY GROUP LEADER INRECTOR OF WATER
W CONSTRUCTION
Lucas m
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ASST DIMOF CONSTRUCTION CS.
Resumes for Key Project Personnel follow;
B PROJECT ROLE: PROJECT MANAGER
Brian J. Wesolowski, P.E., CFI'1
Director of Site Design
Gewalt Hamilton Associates, Inc.
Direct: 847.821.6235
t� BWesolowski@GHA-Engineers.com
Experience
Mr. Wesolowski is a civil engineer with twelve years of industry experience.
firm full-time following
Education He began as an intern at GHA in 2007 and Joined the g
Bachelor of Science in graduation in 2010. Mr. Wesolowski's work has been concentrated on
Civil Engineering, Iowa municipal engineering and construction phase services. He works closely
State University, 2010 with clients to design capital improvements and coordinates with contractors
to ensure quality work on a variety of projects. Mr. Wesolowski also assists
Professional with addressing issues that arise during construction.
Registration
State of Illinois Licensed Annual Road & Utility Improvements, Buffalo Grove
Professional Engineer Mr. Wesolowski has served as the Project Engineer for several annual
#062-066656 infrastructure improvement projects since 2016. Yearly improvements have
State of Wisconsin ranged from $500,000 to over$7,000,000 and included roadway resurfacing,
Licensed Professional roadway reconstruction, curb removal and replacement, ADA improvements,
Engineer#47170-6 water main improvements, storm sewer improvements, sanitary sewer
improvements and various project permitting through agencies governing
State of Indiana Licensed the work including, IDOT, LCDOT, CCDOT, IEPA, LISEPA, LCSMC.
Professional Engineer
#PE11900643 Water Main Improvement Program, Libertyville
Mr. Wesolowski has served as both the Staff Engineer and Project Manager
State of Michigan of the Villages yearly water main replacement program since 2013. Yearly
Licensed Professional improvements ranged from 2,750 feet to 7,200 feet of replacement water
Engineer#6201069390
mains. Extensive coordination between the Village and various permitting
State of Minnesota agencies including IDOT, LCDOT, JAWA, ComEd, NiCor, and IEPA, was
Licensed Professional required to ensure the projects were completed in the timeframe permitted.
Engineer#57349 Water main designs included open cut, directional drill, dry bore, and auger
and jack sections to cost effectively minimize disturbance of the projects.
Certified Floodplain
Manager No. Village Engineer, Golf
IL-16-00748 Mr. Wesolowski served as the Village Engineer for the Village of Golf since
2019. As Village Engineer Mr. Wesolowski provides guidance to the Village
Memberships American Society of Civil board on engineering related matters including Motor Fuel Tax compliance,
Engineers local roadway rehabilitation, resident coordination, and reviewing drainage
American Public Works complaints.
Association
American Water Works ADA Path of Travel Improvements, Various Clients
Association Mr. Wesolowski served as the project manager for special path of travel
projects on private sites to improve the compliance of properties with the
current accessibility code. In total Mr.Wesolowski has overseen work on over
250 properties since 2015 with an estimated construction value of over
Brian Wesolowski, P.E., CFM $12,500,000. Designs typically have included ADA parking design, right of
continued way path of travel designs, curb ramp design, accessibility code
interpretations, and guidance for owners' continual efforts to bring their
properties up to the current code requirements.
Parking Lot Reconstruction, City of Evanston
Mr. Wesolowski served as the Lead Design Engineer for reconstruction of
nine City-owned parking lots. Improvements primarily consist of
reconstruction of the conventional pavement with various types of porous
pavements and stone void storage, incorporation of other sustainable
elements such as rain gardens and bioswales, and related sewer, lighting,
landscaping, and restoration work. GHA provided land surveying services,
environmental consulting, preparation of final PS&E, permitting assistance,
and construction oversight. The projects are being constructed over a two-
year period, with final completion scheduled for 2017.
Municipal Road Improvement Programs
Mr. Wesolowski provided construction observation, preparation of plans and
specifications, documentation of quantities, and coordination with residents,
the contractor, and the Village on the following roadway improvement
projects:
Village of Deer Park
Village of Inverness
Village of Barrington Hills
Cuba Township
Lake Zurich CUSD 95 Pavement Improvements
In 2008, Mr.Wesolowski served as the construction technician for the School
District's pavement improvement program. The project provided for
improvements at seven sites totaling over $300,000 in improvements.
Responsibilities included documentation of quantities, preparation of daily
and weekly reports, daily coordination between the contractor and School
District, preparation of change orders, and construction layout.The following
year he developed the School District's 10-year pavement improvement plan,
providing recommendations for timing and scope of improvements,
including estimates of costs and quantities.
ri
PROJECT ROLE: QUALITY ASSURANCE/QUALITY CONTROL
Donald E. Matthews, P'.E., CFM
!; Vice President/Principal
Gewalt Hamilton Associates, Inc.
Direct: 847.821.6220
DMatthews@GHA-Engineers.com
r
Experience
Donald E. Matthews has spent his entire engineering career with GHA. He
currently serves as Vice President, and also leads GHA's Site Design Division,
Education with responsibility for coordinating multiple design teams and managing
Bachelor of Science client relationships. His engineering specialties include planning, design, and
Civil Engineering, construction phase responsibility for municipal, institutional, park district,
Iowa State University,
Iowa and private development projects. His design emphasis is in site planning
and stormwater management.
Master of Business
Administration, Lake Tucker Development, District 1860 Mixed Use Development
Forest Graduate School Mr. Matthews is the Project Manager and site design engineer for the District
of Management, 2008 1860 mixed use development located at the northwest corner of the
Professional Registration intersection of Touhy and Lincoln Avenues in the Village of Lincolnwood.The
State of Illinois project consists of 110,000 square feet of retail space, 300 surface parking
Professional Engineer spaces, 450 garage parking spaces, 150 room hotel and a four-story
State of North Carolina residential building. The combined value of the on and offsite civil
Professional Engineer improvements is roughly $11 million. Mr. Matthews assisted the developer
Illinois Certified through the lengthy Village entitlement process, oversaw the design of the
Floodplain Manager site improvements and coordinated with the design of the offsite roadway
and signalization improvements.
Memberships
National Society of Citizens Park, Barrington Park District
Professional Engineers Managed the redevelopment of this 55-acre Brownfield site into an award-
American Society of winning passive and active recreational facility. The completed project
Civil Engineers includes 1.5 miles of paths, picnic groves, picnic shelters, playgrounds, an
American Public outdoor amphitheater, the first accessible tree house in Illinois, lighted
Works Association athletic courts, and a nine acre open meadow. The site was designed in an
environmentally sensitive manner to minimize the impact to over 1,000
Illinois Association for existing mature trees and 10 acres of wetlands.
Floodplain and
Stormwater Operations and Public Safety Center, Lake County Forest Preserve
Management District
Past Chairman, Mr. Matthews served as the Project Manager for development of the new
Stormwater facility in Fourth Lake, Illinois,which consists of a 100,000-square-foot public
Management safety facility, a 180-space parking lot,fuel and material storage facilities, and
Commission, Village of widening improvements for access onto Illinois Route 132. A portion of the
Northbrook site remains a natural forest preserve with high quality wetlands, mature
Past Vice Chairman- forested areas, and native prairie grasses. An extensive, engineered system
Natural Resources of bio-swales, settling pools, and wetland plantings were incorporated into
Commission, City of the design of the site's stormwater management system.
Highland Park
/gyp/U��/�/���� PROJECT ROLE: DRAINAGE ENGINEER
Mei Zhu, P.E., CF L, LEED AP
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Director of Water Resources
Gewalt Hamilton Associates, Inc.
� Direct: 847.821.6225
MZhu@GHA-Engineers.com
r'
Experience
Mei Zhu is a Registered Professional Engineer and a Certified Floodplain
Manager practicing for 25 years as a Civil Engineer. Ms. Zhu specializes in
Education site design and regulatory permitting, floodplain and floodway
Bachelor of Science, management, hydrologic and hydraulic analysis, stream restoration,
Civil Engineering, existing drainage assessment and remediation, green infrastructure
Tongji University, 1987 practices, regulatory ordinance enforcement, and soil erosion and sediment
control practices. Ms. Zhu has been in the employ of Gewalt Hamilton
Master of Science,Civil Engineering, Xi'an Associates, Inc. since 2000.
Institute of Metallurgy Stormwater Consultant, McHenry County Planning & Development
and Construction Water Resources Division
Engineering, China, 1990 Gewalt Hamilton provided stormwater consulting services to the McHenry
Master of Science, Civil County Planning & Development for 10 years. Ms.Zhu served as the Project
Engineering, Louisiana Manager providing review of stormwater permit application submittals for
State University, 1996 compliance with the McHenry County Stormwater Management Ordinance.
Professional Stormwater Consultant, Lake County Stormwater Management
Registration Commission
Illinois Licensed Ms. Zhu serves as the Project Manager providing engineering services to
Professional Engineer the Lake County Stormwater Management Commission, including review of
#062 056576
stormwater permit applications/submittals for compliance with the Lake
Certified Floodplain County Watershed Development Ordinance (WDO), and preparation of
Manager reports documenting deficiencies, recommendations, and/or compliance.
LEED AP, US Green Ms. Zhu's responsibility also includes providing engineering design, plans
Building Council and specifications, and permit applications for the SMC projects.
Designated Erosion Municipal Engineering
Control Inspector, Lake Ms.Zhu serves as the Senior Water Resources Review Engineer for review of
County Stormwater stormwater permit submittals for the Village of Riverwoods, Bannockburn,
Management Grayslake, Kildeer, Northfield, and Prospect Heights to ensure compliance
Commission
with the stormwater ordinances. Ms. Zhu also serves as Water Resources
Memberships Engineer for municipal roadway programs and drainage improvements and
American Society of is responsible for drainage design and obtaining permits from IDNR, [EPA,
Civil Engineers IDOT, USACOE, and SMC.
Illinois Association
for Floodplain and East Skokie Drainage District Daylighting Project, North Chicago
Stormwater The ComEd substation lies almost entirely within the 100-year floodplain
Management and the regulatory floodway, naturally prone to frequent flooding events
and exacerbated by approximately 0.25 miles of failing 30-inch storm sewer,
originally used as an agricultural drain tile, which conveyed the Skokie River
underground. To reduce flooding, the East Skokie Drainage District (ESDD)
initially proposed replacement of the failing storm sewer with an upsized
Mei Zhu, P.E., cFM, LEER AP sewer and new alignment. GHA proposed abandoning the sewer and
continued excavating a naturalized drainage channel, a process known as
"daylighting". The 12,000 cubic yards of earth excavation required would
also serve as compensatory storage for an additional flood-proofing effort
Memberships cont. for the substation.
American Council of Ms. Zhu served as Water Resources Engineer and involved in hydraulic
Engineering Companies, analysis, design, and permitting. This project received IEPA Section 319
MWRD Committee Grant and was a cooperative effort between the ESDD, City of North
McHenry County Chicago, SMC, IEPA, and the US Army Corps of Engineers. The project's
Technical Advisory success earned SMC's Best Management Practice of the Year award.
Committee
Sunset Valley Golf Course, Park District of Highland Park
Lake County Technical Ms. Zhu served as Water Resources Engineer for the Park District of
Advisory Committee Highland Park's $6 million renovation of the combined park and golf course
MWRD Technical operations facility. A HEC-RAS hydraulic model of the Skokie River was
Advisory Committee developed to determine the floodplain impacts as a result of the
improvements and provided conveyance and compensatory storage at the
golf course. All stormwater management facilities were designed in
accordance with the Lake County's WDO. Permitting was required through
Lake County SMC, USACE, the City of Highland Park, and IDNR/OWR.
Greg Petry SportsPark, Waukegan
Ms. Zhu served as Water Resources Engineer responsibility for designing
the stormwater management facilities for a new community sports park on
an existing 140-acre golf course in Waukegan, Illinois. The stormwater
management system provided over 25 acre-feet of storage, an irrigation
pond, and incorporated 16 acres of native plantings, bioswales and rain
gardens. Due to the proximity of the Waukegan Regional Airport, the
detention facilities were designed within specific drawdown time. This
project received the Lake County Stormwater Management Commission's
2011 BMP/Development Project of the Year Award.
Streambank Restoration of Mahoney Creek & Mahoney Creek
Tributary, Batavia
Improvements at Mahoney Creek Tributary includes both stream channel
and streambank stabilization,the creation of floodplain terraces to promote
infiltration, and a water quality basin for added floodplain storage. Ms. Zhu
served as the Project Manager and Senior Water Resources Engineer with
responsibility for design and permitting through the Kane-DuPage Soil and
Water Conservation District, the IDNR/OWR, IEPA, City of Batavia, and the
U.S. Army Corps of Engineers.
Causeway Removal & Pedestrian Crossing Improvements, Geneva
Work included shoreline stabilization and restoration along the west bank
of the river and the west edge of the island. Ms. Zhu served as the Senior
Water Resources Engineer for this Forest Preserve District of Kane County
project, providing hydraulic modeling analysis and permitting assistance
through the Kane-DuPage Soil and Water Conservation District, the
IDNR/OWR, IEPA, Kane County Water Resource Division, City of Geneva,
and the U.S. Army Corps of Engineers.
PROJECT ROLE: CONSTRUCTION
Lucas J. Deferville
Assistant Director of Construction
Gewalt Hamilton Associates, Inc.
Direct: 847.821.6201
LDeferville@gha-engineers.com
Experience
Lucas J. Deferville serves as GHA's Assistant Director of Construction and has
over 20 years of experience with an emphasis on construction engineering
and contract administration. Mr. Deferville has been with Gewalt Hamilton
Education Associates, Inc. for 17 years as a full-time employee-owner and for 4 years
Bachelor Science prior as an intern. Mr. Deferville oversees construction phase operations and
Construction is responsible for managing all phases of Phase III including observation,
Management,Western Illinois University, 2005 contract conformance, schedule and budget adherence, material inspection
management, soil erosion/sediment control practices, and public relation
Professional Registration coordination with clients and project stakeholders. Mr. Deferville served as a
IDOT Documentation of field engineer or project manager on a multitude of Phase III projects and
Contract Quantities employs his experienced field practice to mentor a skilled team and provide
Certification##21-18683 experienced guidance, technical assistance, and quality control management
IDOT Training: CMMS, for clients, contractors, and field staff.
MUTCD, ICORS, MISTIC Infrastructure Modernization Construction Coordinator, Buffalo Grove
Canadian National FRAM Mr. Deferville was the Construction Coordinator assisting Village and GHA
214 Railroad Workplace staff with construction management and administration of thirteen various
On-Track Safety Training Infrastructure Modernization Program projects with a construction value of
eRailSafe System over $20 million utilizing federal, Motor Fuel Tax, and local funds. He worked
Contractor#2734374 as an extension of Village staff and in conjunction with contractors, GHA staff,
other consultant firms, and local stakeholders.
IDOT Material
Management of Jobsite Woodland Subdivision Water Main and Drainage Improvements,
Certified Deerfield
This project included one mile of water main replacement, and 90 new water
Certified Work Zone service reconnections over 1.5 miles of residential roadway within the
Certification#ZZ93901
Safety Specialist I Woodland Subdivision. To preserve the mature parkway trees and adhere to
39
- IEPA separation guidelines, the new water main and services were installed
CPR/AED and First Aid by directional drill methods. Throughout construction there were no
Certified emergency water service disruptions to the residents due to good team
Memberships communication, staging and phasing preparedness, and overall
American Public Works workmanship. From the beginning of the project, Mr. Deferville was the face
Association of the project and relied upon as an extension of Village staff.
Sherman Hospital Replacement Campus, Elgin
This $310 million project involved the new construction of a replacement
campus on 165 acres and included 650,000 cubic yards of site excavation,
25,000 tons of asphalt pavement, 36,000 lineal feet of curb and gutter, 53,000
square feet of concrete sidewalk, 13,000 lineal feet of storm sewer, 5,000
lineal feet of sanitary sewer, and 9,500 lineal feet of water main with a
combined value of site improvements over $14 million. Mr. Deferville was
responsible for construction observation, conformance with plans and
specifications, requests for inspection and information, budget adherence
and coordination with the client, contractor(s) and the City of Elgin.
PROJECT ROLE: SURVEY
Jonathan F. Past, PLS
y �1 Survey Group Leader
Direct: 847.821.6236
JPast@GHA-Engineers.com
Experience
Mr. Past is a Licensed Professional Surveyor with more than 35 years of
industry experience in all types of surveys using a variety of technologies. As
. Manager of GHA s Survey Group, Mr. Past is responsible for scheduling and
management of all survey staff, project procurement and pricing, QA/QC of
Professional completed work, and R&D for new innovations in land surveying.
Registration
State of Illinois Licensed Boundary Surveys
Professional Land Retraces and monument title lines for ALTA/ACSM/NSPS land title surveys,
Surveyor#035 003341 new subdivisions and existing parcels requiring a current survey, including
legal descriptions and plat preparation. Also prepares legal descriptions and
Memberships plats for roadway and easement dedications, roadway and easement
Illinois Professional Land vacations and tax division or annexation parcels.
Surveyors Association,
Northeast Chapter Route Surveys
Transportation related experience involving control surveys by GPS and
National Society of classical methods. Determines existing centerline alignments and existing
Professional Surveyors right-of-way from field surveys and public records. Also prepares plats of
Leadership highway with legal descriptions for proposed right-of-way for small and
Current and Past (2016- large-scale land acquisition projects.
2017) President of NE
Chapter of the Illinois Engineering and Construction Surveys
Professional Land Broad range of experience in small to very large private and public works
Surveyors Association projects involving settlement monitoring, roadway and site topographic
surveys, centerline alignment surveys, and drainage and hydraulic surveys.
Experience also includes construction layout and final as-built surveys. All
experience has included residential, commercial and industrial development,
along with railroads, quarries, roadways, bridges and airports.
Control Surveys
Experience with all forms of plane and geodetic survey control for horizontal
and vertical purposes. Includes control for photogrammetry, densification,
and topographic and engineering surveys.
Subdivision Surveys
Preparation and execution Residential, Retail and Industrial Subdivision
surveying for the development of several multi-acre developments. From
project beginning to fulfillment including deed research, Boundary Survey,
ALTA/ACSM/NSPS Land Title Survey, Plat of Subdivision, Individual Lot Plats.
Field staking of development including layout of civil improvements, property
lines houses, etc. in Lake, McHenry, Boone, DuPage, Kane &Cook Counties.
Monitoring Surveys
Experience with numerous and varied monitoring projects including but not
limited to; Railroad track location monitoring at the McCook Quarry for the
United States Army Corps of Engineers. Subterranean Railroad tunnel and
historic building settlement monitoring during the construction phase of
Block 37, Chicago Loop.
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Exhibit B.
Agreed Upon Pricing Structure
Included with the Proposal documents of Exhibit A.
13
p y �� HAMILTON Village of Buffalo Grove
l ASS 0 C 1 AT E S, I N C. PROPOSED PUBLIC WORKS FACILITY
Fee and Signatures
GHA proposes to invoice the Village of Buffalo Grove on a not-to-exceed (NTE) fee (except as noted) as
follows:
160 Le'Ider Lane Site Devi n Contructian
Phase Cost
Survey & Boundary $10,500
Schematic Design $17,250
Design Development $35,500
Construction Documents & Bidding $17,500
Construction Administration $25,000
NPDES Inspections $24,000
Subtotal $129,750
Estimated Reimbursable Expense $3,000
Total $132,750
Leider Lange Off site Deli n & Construction
Phase Cost
Survey & Boundary $12,500
Plat of Dedication $8,250
Leider Lane Design & Stormwater $99,700
Construction Observation $134,500
Subtotal $254,950
Estimated Reimbursable Expenses $5,000
Total $259,950
General Conditions
The delineated services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will
be performed as reasonably required in accordance with the generally accepted standards for civil
engineering and surveying services as reflected in the contract for this project at the time when and the
place where the services are performed.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the Client or GHA. GHA's services under this Agreement are being
performed solely for the Client's benefit, and no other party or entity shall have any claim against GHA
because of this Agreement or the performance or nonperformance of services hereunder. In no event
shall GHA be liable for any loss of profit or any consequential damages.
GHA shall not have control of and shall not be responsible for construction means, methods,
techniques, sequences or procedures, or for job site safety measures. Such control is the sole
responsibility of the Client's contractor.
The Client, and not GHA, is responsible for ensuring that the contractor implements the Storm Water
Pollution Prevention Plan (SWPPP), including maintenance and/or repair of soil erosion and sediment
control measures for compliance with the General NPDES Permit for Storm Water Discharges from
Construction Site Activities. GHA assumes no liability for any actions by the Illinois Environmental
Protection Agency (IEPA) resulting from the contractor's failure to comply with SWPPP or the
requirements of the General Permit.
The Client and GHA agree that all disputes between them arising out of or relating to this Agreement or
the Project shall be submitted to nonbinding mediation in Chicago, Illinois unless the parties mutually
agree otherwise.
This Agreement, including all subparts and Attachment A, which is attached hereto and incorporated
herein as the General Provisions of this Agreement, constitute the entire integrated agreement between
the parties which may not be modified without all parties consenting thereto in writing.
By signing below you indicate your acceptance of this Agreement in its entirety.
Gewalt Hamilton Associates, Inc. Village of Buffalo Grove
XXXXXXXXXXXXXXXXXXXXXXXXXXX
Brian J. Wesolowski, P.E.
Director of Site Design Services Name: XXXXXXXXXXXXXXXXXXXXXX
Title: XXXXXXXXXXXXXXXXXXXXXXXX
Date: XXXXXXXXXXXXXXXXXXXXXXXXX
Encl.: Attachment A
Hourly Rates
Survey Area Exhibit
Conceptual Design Exhibits
HAMILTON
G ALT'
EW
ASSOCIATES, INC.
_....... -. .......
Jn Employee Owned Company
GHA PROFESSIONAL SERVICES HOURLY RATE GUIDE:
2022 j
The following rates will remain in effect until December 31, 2022, at which time they are subject to an
annual increase:
PRINCIPAL $ 240.00
CIVIL ENGINEER VI $ 205.00
CIVIL ENGINEER V $ 201.00
CIVIL ENGINEER IV $ 199.00
CIVIL ENGINEER III $ 178.00
CIVIL ENGINEER II $ 167.00
CIVIL ENGINEER 1 $ 146.00
_LAND .... ,.
D SURVEYOR IV $ 171.00
LAND SURVEYOR III $ 147.00
LAND SURVEYOR II $ 143.00
LAND SURVEYOR 1 $ 134.00
GIS PROFESSIONAL III $ 178.00
GIS PROFESSIONAL II $ 156.00
GIS PROFESSIONAL 1 $ 145.00
ENVIRONMENTAL CONS. II $ 151.00
ENVIRONMENTAL CONS. 1 $ 138.00
ENGINEERING TECHNICIAN V $ 199.00
ENGINEERING TECHNICIAN IV $ 151.00
ENGINEERING TECHNICIAN III $ 138.00
ENGINEERING TECHNICIAN II $ 121.00
ENGINEERING TECHNICIAN 1 $ 91.00
ADMINISTRATIVE 1 $ 73.00
Services provided under this Agreement will be billed according to the rates in effect at the time
services are rendered.
GEWALT HAMILTON ASSOCIATES, INC.-625 FOREST EDGE DRIVE-VERNON HILLS, IL 60061
847.478.9700 GHA-Engineers.com
Exhibit C.
Insurance
1. Firm's Insurance
Firm shall procure and maintain, for the duration of the Contract and any maintenance period,
insurance against claims for injuries to persons or damages to property, which may arise from or in
connection with the performance of the work hereunder by the Firm, his agents, representatives,
employees or subcontractors.
A. Minimum Scope of_Imnsurance:Coverage shall be at least as broad as:
Insurance Services Office Commercial General Liability occurrence form CG 0001 with the Village of
Buffalo Grove named as additional insured on a primary and non-contributory basis. This primary, non-
contributory additional insured coverage shall be confirmed through the following required policy
endorsements: ISO Additional Insured Endorsement CG 20 10 or CG 20 26 and CG 20 0104 13.
1) Insurance Services Office Commercial General Liability occurrence form CG 0001 with the Village
named as additional insured,on a form at least as broad as the ISO Additional Insured
Endorsement CG 2010 and CG 2026
2) Insurance Service Office Business Auto Liability coverage form number CA 0001,Symbol 01 "Any
Auto."
3) Workers'Compensation as required by the Labor Code of the State of Illinois and Employers'
Liability insurance.
B. Minimum Limits of Insurance: Firm shall maintain limits no less than:
1) Commercial General Liability:$1,000,000 combined single limit per occurrence for bodily injury,
personal injury and property damage.The general aggregate shall be twice the required
occurrence limit. Minimum General Aggregate shall be no less than$2,000,000 or a
project/contract specific aggregate of$1,000,000.
2) Business Automobile Liability:$1,000,000 combined single limit per accident for bodily injury and
property damage.
3) Workers'Compensation and Employers' Liability:Workers'Compensation coverage with
statutory limits and Employers' Liability limits of$500,000 per accident.
C. Peductlbles a,nd Self-I nsured Retention
Any deductibles or self-insured retentions must be declared to and approved by the Village.At the
option of the Village,either:the insurer shall reduce or eliminate such deductibles or self-insured retentions
as it respects the Village, its officials, agents, employees and volunteers; or the Firm shall procure a bond
guaranteeing payment of losses and related investigation,claim administration and defense expenses.
D.Other Insurance Provisions
The policies are to contain,or be endorsed to contain,the following provisions:
14
1) General Liability and Automobile Liability Coverages:
The Village,its officials,agents,employees and volunteers are to be covered as insureds as
respects: liability arising out of activities performed by or on behalf of the Firm; products and
completed operations of the Firm; premises owned, leased or used by the Firm;or automobiles
owned, leased, hired or borrowed by the Firm.The coverage shall contain no special limitations
on the scope of protection afforded to the Village, its officials,agents,employees and volunteers.
2) The Firm's insurance coverage shall be primary and non-contributory as respects the Village, its
officials,agents,employees and volunteers.Any insurance or self-insurance maintained by the
Village, its officials,agents,employees and volunteers shall be excess of Firm's insurance and
shall not contribute with it.
3) Any failure to comply with reporting provisions of the policies shall not affect coverage provided
to the Village,its officials,agents,employees and volunteers.
4) The Firm's insurance shall contain a Severability of Interests/Cross Liability clause or language
stating that Firm's insurance shall apply separately to each insured against whom claim is made
or suit is brought,except with respect to the limits of the insurer's liability.
5) If any commercial general liability insurance is being provided under an excess or umbrella
liability policy that does not"follow form,"then the Firm shall be required to name the Village,
its officials,employees,agents and volunteers as additional insureds
6) All general liability coverages shall be provided on an occurrence policy form.Claims-made
general liability policies will not be accepted.
7) The Firm and all subcontractors hereby agree to waive any limitation as to the amount of
contribution recoverable against them by the Village. This specifically includes any limitation
imposed by any state statute, regulation,or case law including any Workers'Compensation Act
provision that applies a limitation to the amount recoverable in contribution such as, otecki v.
yc&ops Welding
15
VoBG-2018-16
E. A lI CoyereRe :
1) No Waiver. Under no circumstances shall the Village be deemed to have waived any of the
insurance requirements of this Contract by any act or omission, including, but not limited to:
a. Allowing work by Firm or any subcontractor to start before receipt of
Certificates of Insurance and Additional Insured Endorsements.
b. Failure to examine,or to demand correction of any deficiency,of any
Certificate of Insurance and Additional Insured Endorsement received.
2) Each insurance policy required shall have the Village expressly endorsed onto the policy as a
Cancellation Notice Recipient.Should any of the policies be cancelled before the expiration date
thereof, notice will be delivered in accordance with the policy provisions.
F. Acce t_ebaITlmityufi�msurecs
Insurance is to be placed with insurers with a Best's rating of no less than A-,VII and licensed to do
business in the State of Illinois.
G. V rificatios of Coverage
Firm shall furnish the Village with certificates of insurance naming the Village,its officials,agents,
employees, and volunteers as additional insured's and with original endorsements, affecting coverage
required herein. The certificates and endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf.The certificates and endorsements are to be received
and approved by the Village before any work commences. The Village reserves the right to request full
certified copies of the insurance policies and endorsements.
H. Subcontractors
Firm shall include all subcontractors as insured's under its policies or shall furnish separate
certificates and endorsements for each subcontractor.All coverage's for subcontractors shall be subject to all
of the requirements stated herein.
16
VoBG-2018-16
J. W rkers°m, pmperti tpa�t., rrd E ,pEv�+ea s"Ltaisilit veT fig,
The insurer shall agree to waive all rights of subrogation against the Village of Buffalo Grove, its
officials, employees, agents and volunteers for losses arising from work performed by Firm for the
municipality.
1) NCCI Alternate Employer Endorsement (WC 000301) in place to insure that workers' compensation
coverage applies under Firm's coverage rather than the Village of Buffalo Grove's, if the Village of
Buffalo Grove is borrowing, leasing or in day to day control of Firm's employee.
K. Failure to Comply
In the event the Firm fails to obtain or maintain any insurance coverage's required under this
agreement,The Village may purchase such insurance coverage's and charge the expense thereof to the Firm.
L. Professional Liability
1) Professional liability insurance with limits not less than $1,000,00 each claim with respect to
negligent acts, errors and omissions in connection with professional services to be provided under
the contract,with a deductible not-to-exceed$50,000 without prior written approval.
2) If the policy is written on a claims-made form,the retroactive date must be equal to or preceding the
effective date of the contract. In the event the policy is cancelled, non-renewed or switched to an
occurrence form, the Firm shall be required to purchase supplemental extending reporting period
coverage for a period of not less than three(3)years.
3) Provide a certified copy of actual policy for review.
4) Recommended Required Coverage (architect, engineer, surveyor, consultant): Professional liability
insurance that provides indemnification for injury or damage arising out of acts,errors,or omissions
in providing the following professional services,but not limited to the following:
a. Preparing, approving or failure to prepare or approve maps, drawings, opinions, report,
surveys,change orders,designs or specifications;
b. Providing direction, instruction, supervision, inspection, engineering services or failing to
provide them,if that is the primary cause of injury or damage.
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