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2022-07-18 - Ordinance 2022-072 - AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE FREDERICK QUINN CORPORATION FOR CONSTRUCTION MANAGER AT RISK PRECONSTRUCTION SERVICES ORDINANCE NO. 2022-072 AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE FREDERICK QUINN CORPORATION FOR CONSTRUCTION MANAGER AT RISK PRECONSTRUCTION SERVICES WHEREAS,the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village sought out companies qualified to provide the requested services and materials; and WHEREAS,the Village engaged in a competitive procurement process to obtain the best value for money. NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Village Manager is authorized to execute an agreement with the Frederick Quinn Corporation for Construction Manager at Risk Preconstruction Services, in an amount not to exceed $20,000.00 pending review and approval by the Village Attorney. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and not be codified. AYES: 5—Stein,Weidenfeld,Johnson,Smith, Pike NAYES: 0—None ABSENT: 1—Ottenheimer PASSED: July 18, 2022 APPROVED: July 18, 2022 APPROVED: Beverly Sussma I lage President ATTEST: Janetrabian,Village Clerk; G .�� • S. c, CONSTRUCTION MANAGEMENT July 11, 2022 Mr.Tom Wisniewski Buyer Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 CONSTRUCTION MANAGEMENT SERVICES Public Works Facility Adaptive Reuse—1650 Leider Lane Dear Mr. Wisniewski: This proposal has been prepared in response to your request for a proposal for the above referenced services associated with the new Village of Buffalo Grove Public Works Facility. The purpose of this proposal is to outline the basis of an agreement between the Village of Buffalo Grove and Frederick Quinn Corporation (FQC), anticipating a formal agreement following a Standard AIA A133 Form of Agreement between Owner and Construction Manager as Constructor, with a Guaranteed Maximum Price. Frederick Quinn Corporation (FQC) proposes to provide construction management services in order to assist the Village through the process of planning, design, bidding and construction of the contemplated construction work. FQC will work in conjunction with the Village and your selected architecture/engineering partner,Wold Architects,to help plan and implement a solution that responds to the anticipated scope of work,the preliminary planning work done to date, and as directed by the Village. This proposal is presented in four parts: Project Understanding, Scope of Services,Schedule and Compensation. Project Understanding: FQC understands that the Village requires assistance in developing a final plan for the adaptive reuse of the facility located at 1650 Leider Lane, as the location of your new Public Works Facility. As your construction manager, FQC would work with the Village and Wold Architects throughout preconstruction (design phase), bidding, construction and closeout to develop an approach and final built facility that meets the identified needs of the Village. Generally,the conceptual plans presented to the Village include the adaptive reuse of all but about 50,000 SF of the existing facility. The unused portion of the building will be separated both physically and internal infrastructure systems so that it can be leased out to a separate entity. The remaining Village occupied portion of the building will provide for office,shops,storage, mechanical and wash bays, indoor parking and the full complement of resources for a full-service public works operations. While there is no anticipated need for an addition or new construction, exterior parking improvements, a new salt dome and exterior bin storage are anticipated to be part of the project. Mr. Tom Wisniewski Village of Buffalo Grove July 11, 2022 Page 2 Scope of Services: Preconstruction Services—These services are provided during the planning and design phase of the project to assist the Village and the architect/engineer team to plan for and develop a Best Value solution in terms of quality,cost and schedule, based on the original analysis of Leider Lane facility. Throughout design we meet on a regular basis to review decisions in terms of durability, cost, phasing/logistics, sustainability and maintainability. These meetings will be attended by Mr. Fred Marano, Chief Estimator, Mr.John Eallonardo, Project Director and Mr.Jack Hayes, Project Executive. The specific services include Value Engineering, Cost Estimating, Logistics of Construction,Scheduling and Document Review. As design progresses we will work with Wold Architects,the Village and our construction team to develop a bid strategy in terms of bid packaging and trade contractor qualification. Construction Administration—FQC takes the lead in the trade contractor procurement process including finalizing the documents for public bidding and leading the process from legal advertisement through public bid opening,scope reviews and recommendations for award to the Village. FQC will conduct detailed scope reviews with all trade contractors and provide a full complement of services necessary to manage the entire process of construction. We provide full-time on-site field supervision and project support personnel who manage the day-to-day construction activities. The personnel assigned to the project will be determined based on the final schedule and phasing of the project. The field team is supported by Mr.John Eallonardo on a daily and weekly basis, and by Mr.Jack Hayes, President, as your Project Executive. We are responsible for every step of the process from bid opening to construction oversight,site logistics, quality,schedule and project close-out. Our team stays with your project into the post occupancy warranty phase to assure you 100%satisfaction. Draft Schedule: FQC understands that the Village requires the project to move forward in an expeditious manner. Design is anticipated to commence immediately and occur in design phases,with corresponding cost estimates and preconstruction analysis,through early 2023. Bidding will commence upon completion of the construction documents,with contracts expected to be awarded by Spring 2023. Construction will commence upon establishment of trade contracts and pre-work submittals. Construction duration will be dependent on the final determination of scope. Based on the preliminary scope of the project and our experience with similar projects, a projected schedule of no more than twelve months for construction should be expected, inclusive of one month of close-out. As part of our standard scope of services, FQC will develop a comprehensive project schedule. FQC will work throughout the preconstruction phase in developing a comprehensive implementation plan and project schedule including each area of work, bidding and construction sequencing. This schedule will be provided for review and approval by the Village. Mr.Tom Wisniewski Village of Buffalo Grove July 11, 2022 Page 3 Compensation: Preconstruction Services—These services include the work required to help finalize the project plan and develop,evaluate and confirm the project scope, budget and schedule. Throughout this phase of work, FQC will work extensively with the Village and Wold Architects to provide value engineering, constructability review, cost estimating, logistics, schedule development and phasing input. FQC does not limit the number of coordination meetings needed as part of this agreement. Formal cost estimates will be provided (at a minimum) at the completion of each design phase. FQC proposes to provide Preconstruction Services for a fixed fee of$20,000.00. Construction Administration—These services include the work required for proper management, oversight and execution of all construction activities. These expenses will be budgeted for and included as part of the hard construction cost portions of a project. We will outline below our proposed fee structure: • General Conditions: The primary general conditions costs are for the full-time, professional construction management supervision necessary to manage, oversee and coordinate a high quality, safe construction process. The general conditions costs include items that are required to support the actual execution of construction activities on site,such as temporary facilities, field office expenses,technology, etc. These costs are budgeted for and billed as part of the construction cost on a monthly basis. The proposed monthly fixed General Conditions cost for a single field Superintendent is$27,500. The total General Conditions costs, currently estimated at twelve months based on the preliminary scope of work as provided,will be presented to the Village for approval once the scope and schedule of the project has been finalized. The Village and FQC will agree to the final schedule prior to bidding of the main project components, at which time the General Conditions will be fixed as a final Not to Exceed. In the event the project exceeds the twelve month duration for the anticipated scope of work as provided,the General Conditions rate will be adjusted to$13,750 per month after the first twelve months. • Construction Management Fee: FQC proposes to provide comprehensive construction management services for a fee of 2.5%times the actual cost of work. There will be no other reimbursable expenses or standard individual billing rates. • Insurance and Bonds: Insurance coverage (General Liability,Worker's Compensation, Employment,Auto and Professional Liability)would be provided at a rate of 0.85%times the actual cost of construction. Performance and Payment Bonds are provided at an estimated rate of 0.75%times the actual cost of construction. The Bonds will be provided at the actual bond rates provided by our broker at the time of issuance, but in no case higher than the 0.75% rate These costs will be billed during construction in proportion to the completion of construction work put in place. Mr. Tom Wisniewski Village of Buffalo Grove July 11, 2022 Page 4 The following summarizes the components of compensation: Preconstruction: $ 20,000.00 Construction Administration: • General Conditions—Sr. Superintendent/Field Office: $ 27,500.00/month o General Conditions beyond 12 months will be billed at$13,750/month • CM Fee: 2.5%x cost of work • Insurance: 0.85%x cost of work • Bonds: Actual rates NTE 0.75% FQC looks forward to the prospect of working with the Village of Buffalo Grove and your design partner, Wold Architects,and of being a service to you and your community on this very important assignment. If the terms of this proposal are acceptable, please sign the Acceptance section below, authorizing FQC to proceed with Preconstruction Services, and thereby creating a framework for the overall construction management services through construction. Upon acceptance of this proposal, FQC understands that the Village will work with legal counsel and FQC to prepare a formal AIA contract agreement(Contract and General Conditions)which will be finalized during the design phase of the project and presented to the Village Board for approval prior to bidding. If you have any questions, please do not hesitate to contact me. Respectfully submitted, FREDERICK QUINN CORPORATION Jack Hayes President Accepted By: /-,_(.‘ 67/0/22. Signature Date