2022-03-21 - Ordinance 2022-035 - AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CARTEGRAPH SYSTEMS LLC FOR ASSET MANAGEMENT AND WORKFLOW SOFTWARE ORDINANCE NO.2022-035
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CARTEGRAPH SYSTEMS LLC
FOR ASSET MANAGEMENT AND WORKFLOW SOFTWARE
WHEREAS,the Village of Buffalo Grove is a home rule unit pursuant to the Illinois,Constitution of
1970; and
WHEREAS, the Village sought out companies qualified to provide the requested services and
materials; and
WHEREAS,the Village engaged in a competitive procurement process to obtain the best value for
money.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follo�ws:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Mianager is authorized to execute an agreement with Cartegraph Systems LLC for
continued software maintenance and asset management services, at a total three-and-a-half-year price
not to exceed $242,373.90 pending review and approval by the Village Attorney.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Oirdinance,
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
not be codified.
AYES: 6— 3tein,Ottenheimer, Weidenfeldjohnson Smith, Pike
NAPES: 0— None
ABSENT: 0—None
PASSED: March 21, 2022
APPRO,VED II' iarch 21, 2022
APPROVED:
ft bAA
Beverly Sus1(+a-n`,"Village President
ATTEST:
Janet (07 irabian,\'Mage Clerk
•
Village of Buffalo Grove/3/4/2022
Carte graph
Village of Buffalo Grove
Cartegraph Solutions
Purchase Agreement
PA#: PA-004777
Date Prepared: 3/4/2022
Date of Expiration: 5/2/2022
For any questions or assistance, please contact:
Ryan Lucia
Account Manager
Phone: 563-557-3374
Mobile: +1 5866510059
Email: ryanlucia@cartegraph.com
Cartegraph Systems LLC
3600 Digital Drive
Dubuque, IA 52003-8962
http://www.cartegraph.com
Toll Free: (800) 688-2656
Phone: (563) 556-8120
Fax: (563) 556-8149
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Village of Buffalo Grove/3/4/2022
Purchase Agreement
Cartegraph Systems LLC is pleased to present this Purchase Agreement for the implementation of world class
technology solutions. This Purchase Agreement is made and entered into between Village of Buffalo Grove
(hereinafter referred to as "Village of Buffalo Grove", or "Customer") and Cartegraph Systems LLC (hereinafter
referred to as Cartegraph). In the case that any terms or conditions provided in the Cartegraph Solutions Agreement
differ from, are provided in more detail by, or are made irrelevant by the terms and conditions provided in this
Purchase Agreement, the terms in this Purchase Agreement shall control. For all terms and conditions not
addressed by this Purchase Agreement,the Cartegraph Solutions Agreement shall control.
CUSTOMER ADDRESS: LICENSEE ADDRESS:
Village of Buffalo Grove Village of Buffalo Grove
51 Raupp Blvd 51 Raupp Blvd
Buffalo Grove, Illinois Buffalo Grove, Illinois
60089 60089-2138
The following Addendums are attached to the Purchase Agreement and are incorporated by reference:
ADDENDUM A-SOLUTIONS SUPPORT
ADDENDUM B- Not Used
ADDENDUM C-SOLUTIONS AGREEMENT can be found at www.Cartegraph.com/solutions-agreement
ADDENDUM D- Not Used
ADDENDUM E- Not Used
ADDENDUM F- Not Used
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Village of Buffalo Grove/3/4/2022
Investment Summary
The following section describes Purchase Agreement line items for Customer's Solution. Based on the core needs
that have been identified and understanding the organization's budgeting and funding cycle,Cartegraph is providing
the following Solution configuration.
Term 1 -7/1/2022- 12/31/2022-
Subscription
No. Product Code Quantity Price
1 OMS Plus OMSPLS 1 USD 17,476.32
2 Integration Toolkit(option) OMSAPI 1 USD 622.44
3 Scenario Builder(option) OMSSCB 1 USD 829.92
4 Asset Builder(option) OMSABD 1 USD 414.96
5 Facilities Domain DOM001 1 USD 0.00
6 Flood Protection Domain DOM003 1 USD 0.00
7 Parks&Recreation Domain DOM004 1 USD 0.00
8 Sanitary Sewer Domain DOM005 1 USD 0.00
9 Signal Domain DOM006 1 USD 0.00
10 Stormwater Domain DOM007 1 USD 0.00
11 Transportation Domain DOM008 1 USD 0.00
12 Walkability Domain DOM009 1 USD 0.00
13 Water Distribution Domain DOM010 1 USD 0.00
14 OMS User OMSUSR 100 USD 12,000.00
15 Systems Integration Support SYITSU 1 USD 1,069.39
JULIE Integration
16 Systems Integration Support SYITSU 1 USD 556.98
Term 1 -7/1/2022-12/31/2022-Subscription TOTAL: USD 32,970.01
Term 2- 1/1/2023- 12/31/2023-
Subscription
No. Product Code Quantity Price
1 OMS Plus OMSPLS 1 USD 36,033.66
2 Integration Toolkit(option) OMSAPI 1 USD 1,282.23
3 Scenario Builder(option) OMSSCB 1 USD 1,709.64
4 Asset Builder(option) OMSABD 1 USD 854.82
5 Facilities Domain DOM001 1 USD 0.00
6 Flood Protection Domain DOM003 1 USD 0.00
7 Parks&Recreation Domain DOM004 1 USD 0.00
8 Sanitary Sewer Domain DOM005 1 USD 0.00
9 Signal Domain DOM006 1 USD 0.00
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Village of Buffalo Grove/3/4/2022
No. Product Code Quantity Price
10 Stormwater Domain DOM007 1 USD 0.00
11 Transportation Domain DOM008 1 USD 0.00
12 Walkability Domain DOM009 1 USD 0.00
13 Water Distribution Domain DOM010 1 USD 0.00
14 OMS User OMSUSR 100 USD 24,720.00
15 Systems Integration Support SYITSU 1 USD 2,202.94
JULIE Integration
16 Systems Integration Support SYITSU 1 USD 1,147.37
Term 2-1/1/2023-12/31/2023-Subscription TOTAL: USD 67,950.66
Term 3- 1/1/2024-12/31/2024-
Subscription
No. Product Code Quantity Price
1 OMS Plus OMSPLS 1 USD 37,114.66
2 Integration Toolkit(option) OMSAPI 1 USD 1,320.70
3 Scenario Builder(option) OMSSCB 1 USD 1,760.93
4 Asset Builder(option) OMSABD 1 USD 880.46
5 Facilities Domain DOM001 1 USD 0.00
6 Flood Protection Domain DOM003 1 USD 0.00
7 Parks&Recreation Domain DOM004 1 USD 0.00
8 Sanitary Sewer Domain DOM005 1 USD 0.00
9 Signal Domain DOM006 1 USD 0.00
10 Stormwater Domain DOM007 1 USD 0.00
11 Transportation Domain DOM008 1 USD 0.00
12 Walkability Domain DOM009 1 USD 0.00
13 Water Distribution Domain DOM010 1 USD 0.00
14 OMS User OMSUSR 100 USD 25,461.60
15 Systems Integration Support SYITSU 1 USD 2,269.03
JULIE Integration
16 Systems Integration Support SYITSU 1 USD 1,181.79
Term 3-1/1/2024-12/31/2024-Subscription TOTAL: USD 69,989.17
Term 4- 1/1/2025- 12/31/2025-
Subscription
No. Product Code Quantity Price
1 OMS Plus OMSPLS 1 USD 37,603.32
2 Integration Toolkit(option) OMSAPI 1 USD 1,360.32
3 Scenario Builder(option) OMSSCB 1 USD 1,813.76
4 Asset Builder(option) OMSABD 1 USD 906.87
5 Facilities Domain DOM001 1 USD 0.00
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Village of Buffalo Grove/3/4/2022
No. Product Code Quantity Price
6 Flood Protection Domain DOM003 1 USD 0.00
7 Parks&Recreation Domain DOM004 1 USD 0.00
8 Sanitary Sewer Domain DOM005 1 USD 0.00
9 Signal Domain DOM006 1 USD 0.00
10 Stormwater Domain DOM007 1 USD 0.00
11 Transportation Domain DOM008 1 USD 0.00
12 Walkability Domain DOM009 1 USD 0.00
13 Water Distribution Domain DOM010 1 USD 0.00
14 OMS User OMSUSR 100 USD 26,225.45
15 Systems Integration Support SYITSU 1 USD 2,337.10
JULIE Integration
16 Systems Integration Support SYITSU 1 USD 1,217.24
Term 4-1/1/2025-12/31/2025-Subscription TOTAL: USD 71,464.06
Summary By Term-Includes Services&Subscriptions
Total Term 1 USD 32,970.01
Total Term 2 USD 67,950.66
Total Term 3 USD 69,989.17
Total Term 4 USD 71,464.06
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Village of Buffalo Grove/3/4/2022
Investment Notes:
▪ All pricing presented in this document is valid through the date of expiration. Any pricing concessions
made are only applicable to this transaction and should not be assumed for future purchases.
• Purchasing the products presented in this document through any alternative procurement method
other than that identified will require a revised price proposal which may include an associated price
adjustment.
• Any applicable taxes are not included.
▪ Pricing does not include any applicable Esri ArcGIS licenses.
• Customer Purchase Order or Contract must reference the Cartegraph Purchase Agreement Number
identified on the title page of this document for pricing to be valid.
▪ All pricing is in U.S. Dollars (SUSD).
▪ Pricing is valid through 5/2/2022
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Village of Buffalo Grove/3/4/2022
Payment Terms and Conditions
In consideration for the Solutions provided by Cartegraph to Customer, Customer agrees to pay Cartegraph the
Fees as described below:
DELIVERY
Upon execution of this Purchase Agreement, Cartegraph will provide the Solution Subscriptions and/or
Services as detailed in the Investment Summary.
SOLUTION SUBSCRIPTION INVOICING
Customer shall be provided with the ability to access and use the Solution Subscriptions upon execution of
this Purchase Agreement. The payment for the initial term is due upon execution of the Purchase Agreement.
Payment for any subsequent renewal terms will be due in annual installments as specified herein and prior to
the anniversary of the initial term in the amount(s)that follow:
• Term 1: $32,970.01
• Term 2: $67,950.66
• Term 3: $69,989.17
• Term 4: $71,464.06
PAYMENT
• All payments are due Net 30 days from date of invoice.
• All payments are to be in U.S. Dollars ($USD).
• For customers based in the United States, any applicable taxes required at the time of invoice
will be determined based on the laws and regulations of the taxing authority(s)governing the
"Customer Address" location of Customer as identified in this Purchase Agreement.
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DocuSign Envelope ID:8C669F01-58AC-40BE-ADB4-45E0C2AFE014
Village of Buffalo Grove/3/4/2022
Acceptance
BY SIGNING BELOW,THE PARTIES AGREE THAT ALL USE AND ACCESS TO THE SOLUTIONS DESCRIBED IN THIS
PURCHASE AGREEMENT SHALL BE GOVERNED BY THE CARTEGRAPH SOLUTIONS AGREEMENT. THE PARTIES
AGREE TO BE BOUND BY THE TERMS AND CONDITIONS OF THIS PURCHASE AGREEMENT,THE CARTEGRAPH
SOLUTIONS AGREEMENT, AND ALL OTHER AGREEMENTS AND ADDENDUMS SPECIFICALLY REFERENCED
HEREIN.
Cartegraph Systems LLC:
,-DocuSigned by:
Mud
By • 439C3A53C532492..
(Signature)
Mitch Bradley
(Type or Print Name)
Title: SVP of sales & Marketing
3/23/2022 I 9:50 AM CDT
Date:
Village of Buffalo Grove:
By:
S gr�ature)
Dane Bragg
(Type or Print Name)
Title: Village Manager
Date: 01 kL/ZeZZ
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Village of Buffalo Grove/3/4/2022
ADDENDUM A
Solutions Support
As part of the annual Solution Subscription fee identified in the above Investment Summary, Customer will receive
the following support for the duration of the paid subscription Term.
TECHNICAL SUPPORT
1. Campus — www.cartegraph.com/campus
Our User Assistance area is a convenient and easily shareable resource designed to help you and your
co-workers better understand the functions and capabilities of your Cartegraph Solutions. Instantly
access user tips, step-by-step guides,videos, and more.
2. Dedicated, Unlimited,Toll-free Phone Support-877.647.3050 and Live Chat
When questions need answers and difficulties arise, count on our industry- leading Support team to
provide the guidance and assistance you need. Live Chat is available within the product or through
Campus. Reach us as often as you need Monday-Friday, 7:00 am-7:00 pm CT.
3. Secure, Live Remote Support
If your challenge requires a more hands-on approach, we have the remote support tools to fix it. Let
one of our Support Team members directly interact with your system to find a fast, effective solution.
TRAINING & EDUCATION SUPPORT
1. Convenient Online Resources
All the information you need, one click away. Take advantage of online training opportunities, tutorial
videos, upcoming event information, and more.
2. Customer Led User Groups
Meet and network with similar Cartegraph users in your region. Customer led User Groups allow you to
find out what other organizations are doing to get more from their Cartegraph solutions and services.
RELEASES & UPGRADES
1. New Releases
Be the first to know about all new Cartegraph releases, enhancements, and upgrades. Cartegraph is
continuously innovating and enhancing the Cartegraph OMS collection of products and as a customer
with an active subscription,you will receive each new release of the software.
1. Your cloud-hosted site will be automatically upgraded by our System Consultants after the
release is available. This way, you'll experience increased system performance while gaining
timely access to the latest features and functionality.
2. For your on-Premises Installation,our Technical Consultants will work with your organization's
IT staff to receive the latest software release in a timely manner. This way, you'll experience
increased system performance while gaining prompt access to the latest features and
functionality
2. Service Packs
A Service Pack consists of lower-severity bug fixes and/or small platform updates.
1. If required, cloud-hosted sites will receive Service Packs as needed. These Service Packs are
installed by the Cartegraph System Consultants.
2. On-premises customers that contacted Cartegraph Technical Support about an issue that is
resolved with the Service Pack, will be provided the service pack for installation. These on-
premises customers can then schedule a time to install the Service Pack with our Technical
Support team
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Village of Buffalo Grove/3/4/2022
3. Hot Fixes
If an issue is determined to be a defect and falls outside the standard release cycle, Cartegraph will
issue a hot fix and provide application specialists with detailed levels of product knowledge to work
with you in achieving a timely and effective resolution.
Cartegraph will provide the Support Services only to Customer, provided that Cartegraph reserves the right to
contact any third party as necessary to facilitate the delivery of Support Services or other services relating to
the Solutions. Said support applies only to the most current version of the product and the previous version in
succession.
All Support Services are dependent upon the use by Customer of the Solutions in accordance with Cartegraph's
documentation and specifications. Cartegraph is under no obligation to modify the Solutions so that the modified
Solutions would depart from Cartegraph's published documentation and specifications for such Solutions.
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