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2022-02-22 - Ordinance 2022-014 - AUTHORIZING EXECUTION OF A CONTRACT WITH CINTAS CORPORATION FOR PERSONAL PROTECTIVE EQUIPMENT & FACILITY SERVICES ORDINANCE NO. 2022-014 AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT WITH CINTAS CORPORATION FOR PERSONAL PROTECTIVE EQUIPMENT& FACILITY SERVICES WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the 11linois Constitution of 1970; and WHEREAS,the State of Illinois led a competitive procurement process to obtain the best value for money; and WHEREAS, the terms of the bid allowed for a joint purchase as authorized by the Illinois Governmental Joint Purchasing Act. NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,, ILLINOIS, as follows: SECTION 1,The foregoing recitals,are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2.The Village Manager is authorized to execute a contract with Cintas Corporation at a price not to exceed $419,710.80 for a three-year contract in accordance with the Illinois Governmental Joint Purchasing Act (30 ILLS 525/0.01 et seq.) pending review and approval by the Village Attorney. SECTION 3. If any section, paragraph, clause or Provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4.This Ordinance shall be in fulil force and effect from and after its passaige and approval and not be clodilified. AYES: 6—Stein, Ottenheimer,Weidenfeld,Johnson,Smith, Pike NAYES: 0—None ABSENT: 0—None PASSED: February 16, 2021 APPROVED: FebruaEy 16 2021 APPROVED: Beverly Sussm Village President ATTEST: LIN Janet bian,Vil,IaO'derk State of Illinois Corporate Code #13602 -SAP MLA#210824376 GPO CC#13218—MLA#210321258 Date 2/22/2022 Cintas Loc#_22 Corporate Code\MLA Code The undersigned governmental unit or not-for profit entity elects to participate in the Cintas Rental Program governed by contract number 21-510CPOGS-CPOGS-P-28655 by and between the State of Illinois and Cintas Corporation No. 2. The effective date of the agreement is July 20,2021.The minimum participation of this agreement is thirty-six (36)months. If this agreement is terminated prior to the applicable expiration date,the ordering governmental unit or qualified not-for-profit will pay to Vendor,any associated rental termination charges from the Omnia Master Agreement. TERM(NUMBER OF MONTHS): •36 CUSTOMER NAME:Village of Buffalo Grove CUSTOMER ADDRESS: 50 Raupp Blvd CITY&POSTAL CODE: Buffalo Grove, IL 60089 Cintas Signature: Customer Signature /,fa�� Print Name: Eric 1 nson Print Name: bn.E r. 4466 Print Title: Major Account Manager Print Title: UCu4 61 011414a71. STATE OF ILLINOIS ACCEPTANCE AGREEMENT CINTAS UNIFORM RENTAL PROGRAM • CINTAS. READY FOR THE WORKDAY' State of Illinois Corporate Code #13602 - SAP MLA#210824376 GPO CC#13218— MLA#210321258 Products and Services Pricing Exhibit A Garments Item Description Quantity Unit Price L/R Charge Number Facility Services Item Description Frequency Quantity Unit Price L/R Charge Number W E M 3x10 Mat W 18 4.00 4x6 Mat W 23 3.50 3x5 Mat W 11 2.75 Shop Towels 18x18 W 400 .09 Fender Cover 36x60 W 16 .80 STATE OF ILLINOIS ACCEPTANCE AGREEMENT CINTAS UNIFORM RENTAL PROGRAM ClNTaS READY FOR THE WORK^AY STATE OF ILLINOIS PIGGYBACK JOINT PURCHASE MASTER CONTRACT Chief Procurement Office for General Services Personal Protective Equipment and Other Supplies or Services The Parties to this contract are the State of Illinois acting through the undersigned Chief Procurement Office for General Services (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract,the Contractor affirms that the Certifications and if applicable the Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Contractor's execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties. This piggyback joint purchase master contract enables governmental units and qualified not-for-profit agencies to purchase Personal Protective Equipment supplies or services on an as needed basis during the contract period. "Governmental unit" means any public authority in Illinois which has the power to tax or any other public entity created by Illinois statute. "Qualified not-for-profit agency" means any not-for-profit agency that qualifies under Section 45-35 of the Illinois Procurement code and that either (1) acts pursuant to a board established by or controlled by a unit of local government or(2) receives grant funds from the State or from a unit of local government. In consideration of the mutual covenants and agreements contained in this contract, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree to the terms and conditions set forth herein and have caused this contract to be executed by their duly authorized representatives on the dates shown on the following CONTRACT SIGNATURES page. 1 State of Illinois Chief Procurement Office General Services Contract V.18.2 STATE OF ILLINOIS PIGGYBACK JOINT PURCHASE MASTER CONTRACT Chief Procurement Office for General Services Personal Protective Equipment and Other Supplies or Services 1. DESCRIPTION OF SUPPLIES AND SERVICES 2. PRICING 3. TERM AND TERMINATION 4. STANDARD BUSINESS TERMS AND CONDITIONS 5. SUPPLEMENTAL PROVISIONS 6. STANDARD CERTIFICATIONS 7. FINANCIAL DISCLOSURES AND CONFLICTS OF INTEREST(IF APPLICABLE) 8. CONTRACT SPECIFIC CERTIFICATIONS AND DISCLOSURES—"FORMS B" (IF APPLICABLE) 9. PURCHASE ORDER FROM BIDBUY (IF APPLICABLE) 2 State of Illinois Chief Procurement Office General Services Contract V.18.2 STATE OF ILLINOIS PIGGYBACK JOINT PURCHASE MASTER CONTRACT Chief Procurement Office for General Services Personal Protective Equipment and Other Supplies or Services VENDOR Vendor Name:Cintas Corporation No. 2 Address:6800 Cintas Blvd Signature:jblittC)Adi\-21Phone:513-476-6762 Printed Name:Amanda Wetterer Fax: nn' Title:Global Account Manager Email:wetterera@cintas.com Date: 09/24/20 STATE OF ILLINOIS Procuring Agency or University:Chief Procurement Office for General Services Street Address:401 S. Spring Street,Suite 712 City, State ZIP:Springfield, Illinois 62706 Official Signature: Z 9� Date: July 20, 2021 Printed Name: Ellen H. Daley Official's Title: Chief Procurement Officer for General Services 3 State of Illinois Chief Procurement Office General Services Contract V.18.2 AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS Agency Reference#: Project Title: Contract#: Procurement Method (IFB, RFP,Small Purchase,etc.): IPB Reference#: IPB Publication Date: Award Code: Subcontractor Utilization? n Yes nNo Subcontractor Disclosure?n Yes nNo Funding Source: Obligation#: Small Business Set-Aside? ❑Yes❑No Percentage: Minority Owned Business?n Yes nNo Percentage: Women Owned Business?❑ Yes No Percentage: Persons with Disabilities Owned Business?n Yes nNo Percentage: Veteran Owned Small Business?n Yes[—No Percentage: Other Preferences? 4 State of Illinois Chief Procurement Office General Services Contract V.125.L 1. DESCRIPTION OF SUPPLIES AND SERVICES 1.1. SUPPLIES AND/OR SERVICES REQUIRED: This piggyback joint purchase master contract enables governmental units and qualified not-for-profit agencies to purchase Personal Protective Equipment supplies or services on an as needed basis during the contract period. 1.2. MILESTONES AND DELIVERABLES: 1.2.1. REPORTING: 1.2.1.1 Vendor shall provide Illinois-specific quarterly usage reports until the expiration of the term. 1.2.1.2 The reporting period and submission due date shall be on the following schedule: Fiscal Year Quarter 1 July through September, due October 31 Fiscal Year Quarter 2 October through December,due January 31 Fiscal Year Quarter 3 January through March, due April 30 Fiscal Year Quarter 4 April through June due July 31 1.3. VENDOR/STAFF SPECIFICATIONS: RESERVED 1.4. TRANSPORTATION AND DELIVERY: RESERVED 1.5. SUBCONTRACTING Subcontractors are allowed. For purposes of this section, subcontractors are those specifically hired to perform all or part of the work covered by the contract. If subcontractors will be utilized, Vendor must identify below the names and addresses of all subcontractors it will be entering into a contractual agreement that has an annual value of$50,000 or more in the performance of this Contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money to the extent the information is known that each subcontractor is expected to receive pursuant to the Contract. Attach additional sheets as necessary. 1.5.1. Will subcontractors be utilized? n Yes ® No 1.5.2. All contracts with the subcontractors identified above must include the Standard Certifications completed and signed by the subcontractor. 1.5.3. If the annual value of any the subcontracts is more than $50,000,then the Vendor must provide to the State the Financial Disclosures and Conflicts of Interest for that subcontractor. 1.5.4. If the subcontractor is registered in the Illinois Procurement Gateway (IPG) and the Vendor is using the subcontractor's Standard Certifications or Financial Disclosures and Conflicts of s State of Illinois Chief Procurement Office General Services Contract V.18.2 ' Interest from the IPG, then the Vendor must also provide to the State a completed Forms B for the subcontractor. 1.5.5. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, Vendor will be required to promptly notify, in writing, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses and the expected amount of money that each new or replaced subcontractor will receive pursuant to this Contract. Any subcontracts entered into prior to award of the Contract are done at the sole risk of the Vendor and subcontractor(s). 1.6. WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise disclosed in this section all services shall be performed in the United States. If the Vendor performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the State as a breach of the contract by Vendor. Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If the Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if the Vendor shifts any such work outside the United States. • Location where services will be performed: United States Value of services performed at this location: 100% 6 State of Illinois Chief Procurement Office General Services Contract V.18.2 2. PRICING 2.1 TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract value is firm or estimated at the time it is submitted for obligation. The total value of this contract is N/A. 2.2 EXPENSES ALLOWED: Expenses are not allowed. 2.3 DISCOUNT: N/A 2.4 VENDOR'S PRICING: Attach additional pages if necessary. 2.4.1. Vendor's Price for the Initial Term is listed in the cooperative master contract. Vendor's pricing for Personal Protective Equipment (PPE), as provided in the cooperative master contract, is also denoted in Attachment A. Non-PPE items available via the cooperative master contract are also available to permitted users. 2.4.2. RESERVED 2.5 MAXIMUM AMOUNT: The total payments under this contract shall not exceed $ N/A without a formal amendment. 7 State of Illinois Chief Procurement Office General Services Contract V.18.2 3. TERM AND TERMINATION 3.1 TERM OF THIS CONTRACT: This Agreement shall become effective as of the date of its execution and shall continue in effect for a period of one year from the date of execution. 3.1.1 In no event will the total term of the contract, including the initial term, any renewal terms and any extensions,exceed 10 years. 3.1.2 Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80. 3.2 RENEWAL: 3.2.1. There are no renewal options available for this piggyback contract. The contract may neither renew automatically nor renew solely at the Vendor's option. 3.2.2. RESERVED 3.3 TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause,jeopardy to health,safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the contract. If Vendor fails to perform to the State's satisfaction any material requirement of this contract, is in violation of a material provision of this contract, or the State determines that the Vendor lacks the financial resources to perform the contract, the State shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the State's written notice. If not cured by that date the State may either: (a) immediately terminate the contract without additional written notice or(b)enforce the terms and conditions of the contract. For termination due to any of the causes contained in this Section,the State retains its rights to seek any available legal or equitable remedies and damages. 3.4 TERMINATION FOR CONVENIENCE: The State may, for its convenience and with thirty (30) days prior written notice to Vendor, terminate this contract in whole or in part and without payment of any penalty or incurring any further obligation to the Vendor. If this agreement is terminated prior to the applicable expiration date, the ordering governmental unit or qualified not-for-profit will pay to Vendor, any associated rental termination charges from the Omnia Master Agreement. 3.4.1. Upon submission of invoices and proof of claim, the Vendor shall be entitled to compensation for supplies and services provided in compliance with this contract up to and including the date of termination. 3.5 AVAILABILITY OF APPROPRIATION: This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if (1) the Illinois General Assembly or the federal funding 8 State of Illinois Chief Procurement Office General Services Contract V.18.2 source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason (30 ILCS 500/20-60), (2) the Governor decreases the Department's funding by reserving some or all of the Department's appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, or (3) the Department determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. Contractor will be notified in writing of the failure of appropriation or of a reduction or decrease. 9 State of Illinois Chief Procurement Office General Services Contract V.18.2 4. STANDARD BUSINESS TERMS AND CONDITIONS 4.1 PAYMENT TERMS AND CONDITIONS: 4.1.1 Late Payment: Payments, including late payment charges, will be paid in accordance with the State Prompt Payment Act and rules when applicable. 30 ILCS 540; 74 III. Adm. Code 900. This shall be Vendor's sole remedy for late payments by the State. Payment terms contained on Vendor's invoices shall have no force and effect. 4.1.2 Expenses: The State will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this contract by the Parties even if the effective date of the contract is prior to execution. 4.1.3 Prevailing Wage: As a condition of receiving payment Vendor must (i) be in compliance with the contract, (ii) pay its employees prevailing wages when required by law, (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the State upon request. Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Illinois Department of Labor(DOL)and are available on DOL's official website,which shall be deemed proper notification of any rate changes under this subsection. Vendor is responsible for contacting DOL at 217-782-6206 or (http://www.state.il.us/agency/idol/index.htm) to ensure understanding of prevailing wage requirements. 4.1.4 Federal Funding: This contract may be partially or totally funded with Federal funds. If Federal funds are expected to be used, then the percentage of the good/service paid using Federal funds and the total Federal funds expected to be used will be provided to the awarded Vendor in the notice of intent to award. 4.1.5 Invoicing: By submitting an invoice,Vendor certifies that the supplies or services provided meet all requirements of the contract, and the amount billed and expenses incurred are as allowed in the contract. Invoices for supplies purchased, services performed and expenses incurred through June 30 of any year must be submitted to the State no later than July 31 of that year; otherwise Vendor may have to seek payment through the Illinois Court of Claims. 30 ILCS 105/25. All invoices are subject to statutory offset. 30 ILCS 210. 4.1.5.1 Vendor shall not bill for any taxes unless accompanied by proof that the State is subject to the tax. If necessary, Vendor may request the applicable Agency's state tax exemption number and federal tax exemption information. 4.1.5.2 Vendor shall invoice at the completion of this contract unless invoicing is tied in this contract to milestones, deliverables, or other invoicing requirements agreed to in the contract. 4.2 ASSIGNMENT: This contract may not be assigned,transferred in whole or in part by Vendor without the prior written consent of the State. 4.3 SUBCONTRACTING: For purposes of this section, subcontractors are those specifically hired to perform all or part of the work covered by the contract. Vendor must receive prior written approval before use 10 State of Illinois Chief Procurement Office General Services Contract V.18.2 of any subcontractors in the performance of this contract. Vendor shall describe, in an attachment if not already provided, the names and addresses of all authorized subcontractors to be utilized by Vendor in the performance of this contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. If required, Vendor shall provide a copy of any subcontracts within fifteen (15) days after execution of this contract. All subcontracts must include the same certifications that Vendor must make as a condition of this contract. Vendor shall include in each subcontract the subcontractor certifications as shown on the Standard Certification form available from the State. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, then Vendor must promptly notify, by written amendment to the Contract, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses and the expected amount of money that each new or replaced subcontractor will receive pursuant to the Contract. 30 ILCS 500/20-120. 4.4 AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of the contract or subcontract and necessary to support amounts charged to the State pursuant the contract or subcontract. Books and records, including information stored in databases or other computer systems, shall be maintained by the Vendor for a period of three (3) years from the later of the date of final payment under the contract or completion of the contract, and by the subcontractor for a period of three (3) years from the later of final payment under the term or completion of the subcontract. If Federal funds are used to pay contract costs, the Vendor and its subcontractors must retain their respective records for five (5)years. Books and records required to be maintained under this section shall be available for review or audit by representatives of: the procuring Agency, the Auditor General, the Executive Inspector General, the Chief Procurement Officer, State of Illinois internal auditors or other governmental entities with monitoring authority, upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under this contract or any subcontract for which adequate books and records are not available to support the purported disbursement. The Vendor or subcontractors shall not impose a charge for audit or examination of the Vendor's or subcontractor's books and records. 30 ILCS 500/20-65. 4.5 TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor's performance of this contract. Vendor shall continue to perform its obligations while any dispute concerning the contract is being resolved unless otherwise directed by the State. 4.6 NO WAIVER OF RIGHTS: Except as specifically waived in writing,failure by a Party to exercise or enforce a right does not waive that Party's right to exercise or enforce that or other rights in the future. 4.7 FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control and not due to its negligence, including acts of nature, acts of terrorism, riots, labor disputes, fire, flood, explosion, and governmental prohibition. The non-declaring Party may cancel the contract without penalty if performance does not resume within thirty(30) days of the declaration. 4.8 CONFIDENTIAL INFORMATION: Each Party to this contract, including its agents and subcontractors, may have or gain access to confidential data or information owned or maintained by the other Party in the course of carrying out its responsibilities under this contract. Vendor shall presume all information 11 State of Illinois Chief Procurement Office General Services Contract V.18.2 received from the State or to which it gains access pursuant to this contract is confidential. Vendor information, unless clearly marked as confidential and exempt from disclosure under the Illinois Freedom of Information Act, shall be considered public. No confidential data collected, maintained, or used in the course of performance of the contract shall be disseminated except as authorized by law and with the written consent of the disclosing Party, either during the period of the contract or thereafter. The receiving Party must return any and all data collected, maintained, created or used in the course of the performance of the contract, in whatever form it is maintained, promptly at the end of the contract, or earlier at the request of the disclosing Party,or notify the disclosing Party in writing of its destruction. The foregoing obligations shall not apply to confidential data or information lawfully in the receiving Party's possession prior to its acquisition from the disclosing Party; received in good faith from a third Party not subject to any confidentiality obligation to the disclosing Party; now is or later becomes publicly known through no breach of confidentiality obligation by the receiving Party; or is independently developed by the receiving Party without the use or benefit of the disclosing Party's confidential information. 4.9 USE AND OWNERSHIP: All work performed or supplies created by Vendor under this contract,whether written documents or data, goods or deliverables of any kind, shall be deemed work for hire under copyright law and all intellectual property and other laws, and the State of Illinois is granted sole and exclusive ownership to all such work, unless otherwise agreed in writing. Vendor hereby assigns to the State all right, title, and interest in and to such work including any related intellectual property rights, and/or waives any and all claims that Vendor may have to such work including any so-called "moral rights" in connection with the work. Vendor acknowledges the State may use the work product for any purpose. Confidential data or information contained in such work shall be subject to confidentiality provisions of this contract. 4.10 INDEMNIFICATION AND LIABILITY: The Vendor shall indemnify and hold harmless the State of Illinois, its agencies, officers, employees, agents and volunteers from any and all costs, demands, expenses, losses, claims, damages, liabilities, settlements and judgments, including in-house and contracted attorneys' fees and expenses, arising out of: (a) any breach or violation by Vendor of any of its certifications, representations, warranties, covenants or agreements to the extent caused by Vendor's negligence or reckless or intentional willful and wanton acts or omissions; (b)any actual or alleged death or injury to any person, damage to any real or personal property,or any other damage or loss claimed to result in whole or in part from Vendor's negligent performance; (c) any negligent, reckless willful and wanton, or intentional willful and wanton act, activity, misconduct or omission of Vendor or any of its employees, representatives,subcontractors or agents; or(d)any actual or alleged claim that the services or goods provided under this contract infringe, misappropriate, or otherwise violate any intellectual property (patent, copyright, trade secret, or trademark) rights of a third party. In accordance with Article VIII, Section 1(a),(b) of the Constitution of the State of Illinois and 1973 Illinois Attorney General Opinion 78, the State may not indemnify private parties absent express statutory authority permitting the indemnification. Neither Party shall be liable for incidental, special, consequential, or punitive damages. 4.11 INSURANCE: Vendor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all 12 State of Illinois Chief Procurement Office General Services Contract V.18.2 required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days' notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability insurance in the amount of$1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker's Compensation Insurance in the amount required by law. Insurance shall not limit Vendor's obligation to indemnify, defend,or settle any claims. 4.12 INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of,or joint venture with the State. All payments by the State shall be made on that basis. 4.13 SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the State during the term of this contract to perform any work under this contract. Vendor shall give notice immediately to the Agency's director if Vendor solicits or intends to solicit State employees to perform any work under this contract. 4.14 COMPLIANCE WITH THE LAW: The Vendor, its employees, agents, and subcontractors shall comply with all applicable federal, state, and local laws, rules, ordinances, regulations, orders, federal circulars and all license and permit requirements in the performance of this contract. Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense,all licenses and permissions necessary for the performance of this contract. 4.15 BACKGROUND CHECK: Whenever the State deems it reasonably necessary for security reasons, the State may conduct, at its expense, criminal and driver history background checks of Vendor's and subcontractor's officers, employees or agents. Vendor or subcontractor shall immediately reassign any individual who, in the opinion of the State, does not pass the background check. 4.16 APPLICABLE LAW: 4.16.1 PREVAILING LAW: This contract shall be construed in accordance with and is subject to the laws and rules of the State of Illinois. 4.16.2 EQUAL OPPORTUNITY: The Department of Human Rights' Equal Opportunity requirements are incorporated by reference. 44 ILL.ADM.CODE 750. 4.16.3 COURT OF CLAIMS; ARBITRATION; SOVEREIGN IMMUNITY: Any claim against the State arising out of this contract must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505/1. The State shall not enter into binding arbitration to resolve any dispute arising out of this contract. The State of Illinois does not waive sovereign immunity by entering into this contract. 4.16.4 OFFICIAL TEXT: The official text of the statutes cited herein is incorporated by reference. An unofficial version can be viewed at(www.ilga.gov/legislation/ilcs/ilcs.asp). 4.17 ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under Federal or State antitrust laws relating to the subject matter of this contract, then upon request of the 13 State of Illinois Chief Procurement Office General Services Contract V.18.2 Illinois Attorney General, Vendor shall assign to the State all of Vendor's rights, title and interest in and to the claim or cause of action. 4.18 CONTRACTUAL AUTHORITY: The Agency that signs this contract on behalf of the State of Illinois shall be the only State entity responsible for performance and payment under this contract. When the Chief Procurement Officer or authorized designee or State Purchasing Officer signs in addition to an Agency, he/she does so as approving officer and shall have no liability to Vendor. When the Chief Procurement Officer or authorized designee or State Purchasing Officer signs a master contract on behalf of State agencies, only the Agency that places an order or orders with the Vendor shall have any liability to the Vendor for that order or orders. 4.19 EXPATRIATED ENTITIES: Except in limited circumstances, no business or member of a unitary business group, as defined in the Illinois Income Tax Act, shall submit a bid for or enter into a contract with a State agency if that business or any member of the unitary business group is an expatriated entity 4.20 NOTICES: Notices and other communications provided for herein shall be given in writing via electronic mail whenever possible. If transmission via electronic mail is not possible, then notices and other communications shall be given in writing via registered or certified mail with return receipt requested, via receipted hand delivery, via courier(UPS, Federal Express or other similar and reliable carrier), or via facsimile showing the date and time of successful receipt. Notices shall be sent to the individuals who signed this contract using the contact information following the signatures. Each such notice shall be deemed to have been provided at the time it is actually received. By giving notice, either Party may change its contact information. 4.21 MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers must be in writing and signed by authorized representatives of the Parties. Any provision of this contract officially declared void, unenforceable, or against public policy, shall be ignored and the remaining provisions shall be interpreted, as far as possible, to give effect to the Parties' intent. All provisions that by their nature would be expected to survive, shall survive termination. In the event of a conflict between the State's and the Vendor's terms, conditions and attachments, the State's terms, conditions and attachments shall prevail. 4.22 PERFORMANCE RECORD / SUSPENSION: Upon request of the State, Vendor shall meet to discuss performance or provide contract performance updates to help ensure proper performance of the contract. The State may consider Vendor's performance under this contract and compliance with law and rule to determine whether to continue the contract, suspend Vendor from doing future business with the State for a specified period of time, or whether Vendor can be considered responsible on specific future contract opportunities. 4.23 FREEDOM OF INFORMATION ACT: This contract and all related public records maintained by, provided to or required to be provided to the State are subject to the Illinois Freedom of Information Act (FOIA) (50 ILCS 140) notwithstanding any provision to the contrary that may be found in this contract. 14 State of Illinois Chief Procurement Office General Services Contract V.18.2 4.24 SCHEDULE OF WORK: Any work performed on State premises shall be done during the hours designated by the State and performed in a manner that does not interfere with the State and its personnel. 4.25 WARRANTIES FOR SUPPLIES AND SERVICES: 4.25.1. Vendor warrants that the supplies furnished under this contract will: (a) conform to the standards, specifications, drawing, samples or descriptions furnished by the State or furnished by the Vendor and agreed to by the State, including but not limited to all specifications attached as exhibits hereto; (b) be merchantable, of good quality and workmanship, and free from defects for a period of twelve months or longer if so specified in writing, and fit and sufficient for the intended use; (c) comply with all federal and state laws, regulations and ordinances pertaining to the manufacturing, packing, labeling, sale and delivery of the supplies; (d) be of good title and be free and clear of all liens and encumbrances and; (e) not infringe any patent, copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the State for any losses, costs, damages or expenses, including without limitations, reasonable attorney's fees and expenses, arising from failure of the supplies to meet such warranties. 4.25.2. Vendor shall ensure that all manufacturers' warranties are transferred to the State and shall provide to the State copies of such warranties. These warranties shall be in addition to all other warranties, express, implied or statutory, and shall survive the State's payment, acceptance, inspection or failure to inspect the supplies. 4.25.3. Vendor warrants that all services will be performed to meet the requirements of this contract in an efficient and effective manner by trained and competent personnel. Vendor shall monitor performances of each individual and shall immediately reassign any individual who does not perform in accordance with this contract, who is disruptive or not respectful of others in the workplace,or who in any way violates the contract or State policies. 4.26 REPORTING,STATUS AND MONITORING SPECIFICATIONS: Vendor shall immediately notify the State of any event that may have a material impact on Vendor's ability to perform this contract. EMPLOYMENT TAX CREDIT: Vendors who hire qualified veterans and certain ex-offenders may be eligible for tax credits. 35 ILCS 5/216, 5/217. Please contact the Illinois Department of Revenue (telephone#: 217-524-4772)for information about tax credits. 15 State of Illinois Chief Procurement Office General Services Contract V.18.2 SUPPLEMENTAL PROVISIONS 5.1. STATE SUPPLEMENTAL PROVISIONS Agency Definitions 5.1.1 "Chief Procurement Officer" means the chief procurement officer appointed pursuant to 30 ILCS 500/10-20(a)(4). 5.1.2 "Governmental unit" means any public authority in Illinois which has the power to tax or any other public entity created by Illinois statute. 5.1.3 "Qualified not-for-profit agency" means any not-for-profit agency that qualifies under Section 45-35 of the Illinois Procurement code and that either (1) acts pursuant to a board established by or controlled by a unit of local government or(2) receives grant funds from the State or from a unit of local government. Agency Specific Terms and Conditions 5.1.4 The Chief Procurement Officer for General Services makes this contract available to all governmental units and qualified not-for-profit agencies. 5.1.5 Vendor agrees to extend all terms and conditions, specifications, and pricing or discounts specified in this contract for the items in this contract to all governmental units and qualified not-for-profit agencies. 5.1.6 The supplies or services subject to this Contract shall be distributed or rendered directly to each governmental unit or qualified not-for-profit agency. 5.1.7 Vendor shall bill each governmental unit or qualified not-for-profit agency separately for its actual share of the costs of the supplies or services purchased. 5.1.8 The credit or liability of each governmental unit or qualified not-for-profit agency shall remain separate and distinct. 5.1.9 Disputes between vendors and governmental units or qualified not-for-profit agencies shall be resolved between the affected parties. 5.1.10 All terms and conditions in this Contract apply with full force and effect to all purchase orders. 5.1.11 In the event of any inconsistency or conflict between the articles, attachments, or provisions which constitute this agreement,the following descending order of precedence shall apply: 5.1.11.1 The State of Illinois Contract 5.1.11.2 Omnia Partners Master Agreement No. R-BB-19002 5.1.11.3 RFP Solicitation No. R-BB-19002 16 State of Illinois Chief Procurement Office General Services Contract V.18.2 5.1.11.4 Contractor's response to the RFP Solicitation No. R-BB-19002 5.1.11.5 Contractor's Terms and Conditions 17 State of Illinois Chief Procurement Office General Services Contract V.18.2 ATTACHMENT A Face Coverings Unit Item Description Price Notes N95 masks $5.95 Surgical masks $0.89 Child Size Face Mask $0.34 Adult Disposable Face Mask $0.25 95%+Filtration Eye and Face Unit Item Description Price Notes Face Shields $3.50 Safety Goggles $3.79 Safety Glasses $2.52 Gloves/Gown Unit Item Description Price Notes Surgical gloves Nitrile gloves $15.50 Nitrile/Box of 100 Food service gloves $12.00 Vinylmax/Box of 100 Plastic gloves $12.00 Vinylmax/Box of 100 Isolation Gown $5.46 Non-Sugical Isolation Gown Cleaning Chemicals Unit Item Description Price Notes 2 or 3 BUTTON DISPENSER INSTALL FEE* (ONE TIME CHARGE) $45.00 FOAMER DISPENSER INSTALL FEE (ONE TIME CHARGE) $22.50 CLEANING CHEMICAL DISPENSER MAINTENANCE FEE* $2.70 3 COMPART SINK CHEMICAL DISPENSER MAINTENANCE FEE* $2.70 FOAMING CHEMICAL DISPENSER MAINTENANCE FEE* $2.70 FC1- HEAVY DUTY FLOOR CLEANER $1.26 FC2-BIO-BASED FLOOR CLEANER $1.53 FC3-INDUSTRIAL FLOOR CLEANER/DEGREASER $2.52 FC4-NEUTRAL FLOOR CLEANER $0.72 RR1- HVY DTY RESTRM CLNR/DISINFECT-MOP BUCKET $1.40 EPA Reg#70627-15 COVID-19 Use Approved 18 State of Illinois Chief Procurement Office General Services Contract V.18.2 GL1-GLASS& MULTI-SURFACE CLEANER $1.80 RR1-HVY DTY RESTRM CLNR/DISINFECT-BOTTLE $2.75 OC1-ODOR COUNTERACTANT/FABRIC FRESHENER $5.40 FC1- HEAVY DUTY CLEANER-BOTTLE $1.26 DS1- NEUTRAL DISINFECTANT CLEANER $1.00 EPA Reg#10324-141 COVID-19 Use Approved DG1-HVY DTY FOAMING DEGREASER-BOTTLE/FOAMER $1.35 SK1-POT&PAN DETERGENT $1.08 SK2-THREE COMPARTMENT SINK SANITIZER $1.08 EPA Reg#1839-86 COVID-19 Use Approved TRIGGER SPRAYER $0.00 NA ZEP Spirit II Disinfectant Bottle spray service $8.10 Per Bottle Additional Cleaning Supplies Unit Item Description Price Notes 24" DUST MOP $0.84 24' MOP FRAME NA 36" DUST MOP $1.13 36" MOP FRAME NA 48" DUST MOP $1.38 48" MOP FRAME NA 60" DUST MOP $1.58 60" MOP FRAME NA WOOD DUST MOP HANDLE NA LARGE WET MOP $1.35 Fiberglass WET MOP HANDLE NA 12" MICROFB MOP FRAME (healthcare customers only) NA 20" MICROFBR MOP HEAD $1.35 20" MICROFB MOP FRAME NA 36" MICROFB MOP FRAME (healthcare customers only) NA MICROFBR MOP CONTAIN $13.50 12"x12" MICROFIBER WIPER(BLUE) $0.16 12"x12" MICROFIBER WIPER (Orange) $0.16 16"x 16" MICROFIBER WIPER (WHITE) $0.16 MICROFIBER TUBE MOP $2.25 Hand Soap Unit Item Description Price Notes ALCOHOL FOAM SANITIZER SERVICE-1000 ml $4.95 Also available by the bottle INSTANT HAND SANITIZER SERVICE- 1000 ml $2.80 Also available by the bottle ANTIBACTERIAL FOAM SOAP SERVICE-800 ml $2.22 Also available by the bottle MOISTURIZING SOAP SERVICE- 1000 ml $1.78 Also available by the bottle 19 State of Illinois Chief Procurement Office General Services Contract V.18.2 Thermometers/Hand Sanitizer Unit Item Description Price Notes Thermometers-Mobi Contactless $56.00 Mobi Non Contact Thermometers-Nextemp $9.00 Disposable Forehead/Strip of 4 Thermometers-Digital Oral $11.00 Standard Digital Thermometer Other Options available on the Omnia Hand Sanitizer $34.50 Contract 20 State of Illinois Chief Procurement Office General Services Contract V.18.2 DATE(MM/DD/VYYY) A�iRO® CERTIFICATE OF LIABILITY INSURANCE D2/28/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED N REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. 0 IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on i this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). m PRODUCER CONTACT 'O NAME: Aon Risk Services Northeast, Inc. PHONE FAX c/o Aon Client Services (A/C.No.Extl: (866) 283-7122 (A/C.Noi. (B00) 363-0105 v 4 Overlook Point E-MAIL = Lincolnshire IL 60069 USA ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A: The Travelers Indemnity Co of CT 25682 Cintas Corporation and its Subsidiaries INSURER B: Travelers Property Cas Co of America 25674 6800 Cintas Blvd INSURER Westchester Fire Insurance Company PO Box 625737 P Y 10030 Cincinnati OH 45262 USA INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570091747702 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, Limits shown are as requested INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MWDD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY HC2 EGLSA472M4731TCT21 07/01/2021 07/01/2022 EACH OCCURRENCE 82,000,000 DAMAGE TO RENTED CLAIMS-MADE I X OCCUR PREMISES(Ea occurrence) S1,000,000 X Contractual LialNlity MED EXP(Any one person) S5,000 PERSONAL B ADV INJURY 81,000,000. N O GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 PRO- cr POLICY JECT I X I LOC PRODUCTS-COMP/OPAGG $1,000,000 Q 01 OTHER 0 0 r LO A AUTOMOBILE LIABILITY HC2 E-CAP-472M4651-TCT-21 07/01/2021 07/01/2022 COMBINED SINGLE LIMIT AOS (Ea accident) S5,000,000 X ANY AUTO BODILY INJURY(Per person) •• O OWNED AUTOS SCHEDULED BODILY INJURY(Per accident) Z N AUTOS ONLY PROPERTY DAMAGE CO HIRED AUTOS NON-OWNED (Per accident) U ONLY AUTOS ONLY _ w Comp/Coll$0 Ded t d C X UMBRELLA LIAB X OCCUR G22035277016 07/01/2021 07/01/2022 EACH OCCURRENCE $5,000,000 O EXCESS LIAR CLAIMS-MADE AGGREGATE S5,000,000 DED X RETENTION S10,000 B WORKERS COMPENSATION AND UB6P78446221NCT 07/01/2021 07/01/2022 x I PER STATUTE I OH- EMPLOYERS'LIABILITY Y/N WC-AOS B ANY PROPRIETOR I PARTNER! N N/A UB6P72966921NCR 07/01/2021 07/01/2022 E L EACH ACCIDENT $2,000,000 EXECUTIVE OFFICER/MEMBER (Mandatory in NH) WC - MA WI E.L.DISEASE-EA EMPLOYEE 82,000,000 I(yy describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S2,000,000. ME DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if mom space is required) rA NI N CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Village of Buffalo Grove AUTHORIZED REPRESENTATIVE 50 Raupp Blvd. Buffalo Grove IL 60089 USA — 0 ©1988-2015 ACORD CORPORATION.All rights reserved ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD