2021-04-19 - Ordinance 2021-024 - AUTHORIZING EXECUTION OF AMENDMENTS WITH SERVICE PROVIDERS FOR BUFFALO GROVE DAYSORDINANCE 2021-24
AN ORDINANCE AUTHORIZING EXECUTION OF AMENDMENTS WITH SERVICE PROVIDERS FOR
BUFFALO GROVE DAYS
WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution of 1970;
and
WHEREAS, the Village Board continues to consider health and safety measures that are in the
best interests of public health and is evaluating how to best proceed with a special events for calendar
year2021
WHEREAS, the Village seeks to better define cancelation terms within the agreements with
service providers for special events.
WHEREAS, it is in the best interest of the Village to execute amendments with multiple Vendors
that supply goods and services for these events.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Board authorizes the Village Manager to execute amendments hereto attached,
pending final review and approval by the Village Attorney.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
shall not be codified.
AYES: 5 —Stein, Ottenheimer, Weidenfeld, Johnson, Pike
NAYES: 0 — None
ABSENT: 1—Smith
PASSED: April 19, 2021
APPROVED: April 19, 2021
APPROVED:
Beverly Sussman, r
e President
ATTEST:
Janet . `. _ irabian, `1*1llage Clerk
AMENDMENT #2 TO VILLAGE OF BUFFALO GROVE
AND
SERVICE SANITATION INC.
PORTABLE RESTROOM RENTAL AND SERVICE CONTRACT
This Amendment is entered into this ZOtvday of pP(Ll t—, 2021 by and between The
Village of Buffalo Grove, Illinois, an Illinois Municipal Corporation (hereinafter the
"VILLAGE") and Service Sanitation Inc. (hereinafter the "CONTRACTOR").
RECITALS
Whereas, the VILLAGE and the CONTRACTOR have previously entered into a Contract
dated January 23, 2017 (hereinafter the "AGREEMENT")
Whereas, the VILLAGE and the CONTRACTOR find that it is in their best interests to
amend the AGREEMENT.
WITNESSETH
In consideration of the mutual covenants and agreements hereinafter set forth the
VILLAGE and the CONTRACTOR agree to amend the AGREEMENT as follows:
Is hereby amended to read as follows:
General Conditions of the Contract
In consideration of the mutual covenants and agreements hereinafter set forth the
VILLAGE and the CONTRACTOR agree to amend the AGREEMENT as follows:
General Conditions of the Contract
Is hereby amended and the following language is added.
19. Cancelation. Notwithstanding any other provision hereof, the Village may
cancel the Work, without cause, at any time 30 days prior to the start of the event as noted
in Section 11. Contract Extensions, with written notice to the Contractor. In the event that
the Work is so terminated, the Contractor shall hold any deposits paid and treat them as a
deposit for the next calendar year. If the Village cancels the event with less than 30 days'
notice prior to the start of the event as noted in Section 11. Contract Extensions, the
Contractor shall be entitled to keep all deposits. If the Village cancels after delivery of
equipment/materials to the event site, the Village shall be responsible for the entirety of
the contract amount.
Cancellation Force Ma'e� ure If the Village must cancel the event, less than 30 calendar
days prior to the start of the event, for any reason outside of its control, the Contractor
shall be paid any undisputed amounts for Services actually performed and reimbursable
expenses actually incurred, if any, prior to cancelation of the Work, not exceeding the
value of the Work completed as determined and as provided in the Schedule of Prices.
20. Equipment Reservation The Village is to provide the contractor with a request
for rental equipment no less than 180 calendar days prior to the start of the event.
Deposits for equipment rental are due at that time.
BID SPECIFICATIONS
Is hereby amended to read as follows:
9. Contract Extension(s) will require the same services on the same days but the date
of the event will change as follows:
a. Buffalo Grove Days 2021: Monday August 30, 2021 through Tuesday
September 7, 2021
b. Buffalo Grove Days 2022: Monday August 29, 2022 through Tuesday September 6, 2022
c. Buffalo Grove Days 2023: Monday August 28, 2023 through Tuesday September 5, 2023
d. Buffalo Grove Days 2024: Monday August 27, 2024 through Tuesday September 3, 2024
e. Buffalo Grove Days 2025: Monday August 26, 2025 through Tuesday September 2, 2025
f. Buffalo Grove Days 2026: Monday August 30, 2026 through Tuesday September 7, 2026
g. Buffalo Grove Days 2027: Monday August 29, 2027 through Tuesday September 6, 2027
SCHEDULE OF PRICES
Schedule of Prices 2021— Buffalo Grove Days
Event
Quantity
Unit
Cost Per
Unit
Basic portable restroom
1
per event
$52.91
Hand wash sink
1
per event
$52.91
Handicap restroom
1
per event
$103.84
Baby Changing station
1
per event
$103.84
Deluxe restroom
1
per event
$103.84
Portable Restroom/Hand wash sink scheduled
servicing
1
per
service
$10.97
Large restroom trailer
F 1
per event
$3,723.42
Large ADA restroom trailer
1
per event
$4,195.33
Restroom trailer Restock
1
per
service
$206.32
Schedule of Prices 2021 — Emergency Services
Quantity
Unit
Cost Per
Unit
Basic portable restroom
1
per week
$125.00
Hand wash sink
1
per week
$125.00
Handicap restroom
1
per week
$150.00
Portable Restroom/Hand wash sink scheduled
servicing
1
per
service
$95.00
EXECUTION
This Amendment is entered into as of the date first written above.
CONTRACTOR:
Service Sanitation Inc.
By: Keith Kay
TITLE
Sales Manager
VILLAGE:
THE
VILLAGE OF BUFFALO GROVE
VILLAGE MANAGER
AMENDMENT #2 TO VILLAGE OF BUFFALO GROVE
AND
GEN POWER INC.
PORTABLE POWER AND LIGHTING CONTRACT
This Amendment is entered into this It day of VYAR&A- , 2021 by and between The
Village of Buffalo Grove, Illinois, an Illinois Municipal Corporation (hereinafter the
"VILLAGE") and Gen Power Inc. (hereinafter the "CONTRACTOR").
RECITALS
Whereas, the VILLAGE and the CONTRACTOR have previously entered into a Contract
dated January 23, 2017 (hereinafter the "AGREEMENT")
Whereas, the VILLAGE and the CONTRACTOR find that it is in their best interests to
amend the AGREEMENT.
WITNESSETH
In consideration of the mutual covenants and agreements hereinafter set forth the
VILLAGE and the CONTRACTOR agree to amend the AGREEMENT as follows:
General Conditions of the Contract
Is hereby amended and the following language is added.
19. Cancelation. Notwithstanding any other provision hereof, the Village may cancel
the Work, without cause, at any time 30 days prior to the start of the event as noted in
Section 11. Contract Extensions, with written notice to the Contractor. In the event that
the Work is so terminated, the Contractor shall hold any deposits paid and treat them as a
deposit for the next calendar year. If the Village cancels the event with less than 30 days'
notice prior to the start of the event as noted in Section 11. Contract Extensions, the
Contractor shall be entitled to keep all deposits. If the Village cancels after delivery of
equipment/materials to the event site, the Village shall be responsible for the entirety of
the contract amount.
Cancellation Force Maieure If the Village must cancel the event, less than 30 calendar
days prior to the start of the event, for any reason outside of its control, the Contractor
shall be paid any undisputed amounts for Services actually performed and reimbursable
expenses actually incurred, if any, prior to cancelation of the Work, not exceeding the
value of the Work completed as determined and as provided in the Schedule of Prices.
20. Equipment Reservation The Village shall provide the contractor with a request for
rental equipment no less than 60 calendar days prior to the start of the event. Deposits for
equipment rental are due at that time.
BID SPECIFICATIONS
Is hereby amended to read as follows:
11. Contract Extension(s) will require the same services on the same days but the date
of the event will change as follows:
a. Buffalo Grove Days 2021: Monday August 30, 2021 through Tuesday September 7, 2021
b. Buffalo Grove Days 2022: Monday August 29, 2022 through Tuesday September 6, 2022
c. Buffalo Grove Days 2023: Monday August 28, 2023 through Tuesday September 5, 2023
d. Buffalo Grove Days 2024: Monday August 27, 2024 through Tuesday September 3, 2024
e. Buffalo Grove Days 2025: Monday August 26, 2025 through Tuesday September 2, 2025
f. Buffalo Grove Days 2026: Monday August 30, 2026 through Tuesday September 7, 2026
g. Buffalo Grove Days 2027: Monday August 29, 2027 through Tuesday September 6, 2027
SCHEDULE OF PRICES
The table of unit pricing is hereby stricken replaced with the following:
All rental equipment, accessories, and setup fees shall be charged at 20% off list price.
EXECUTION
This Amendment is entered into as of the date first written above.
CONTRACTOR:
Gen Power Inc.
By: � � 4Q•
TITLE
VILLAGE:
THE VILLAGE OF BUFFALO GROVE
VILLAGE MANAGER
AMENDMENT #2 TO VILLAGE OF BUFFALO GROVE
AND
INDESTRUCTO RENTAL COMPANY INC.
TENT AND EQUIPMENT RENTAL CONTRACT
This Amendment is entered into this day of G� 2021 by and between The
Village of Buffalo Grove, Illinois, an Illinois Municipal Corporation (hereinafter the
"VILLAGE") and Indestructo Rental Company Inc. (hereinafter the "CONTRACTOR").
RECITALS
Whereas, the VILLAGE and the CONTRACTOR have previously entered into a Contract
dated December 4, 2018 (hereinafter the "AGREEMENT")
Whereas, the VILLAGE and the CONTRACTOR find that it is in their best interests to
amend the AGREEMENT.
WITNESSETH
In consideration of the mutual covenants and agreements hereinafter set forth the
VILLAGE and the CONTRACTOR agree to amend the AGREEMENT as follows:
ARTICLE XXV — MISCELLANEOUS
K. Cancelation. Notwithstanding any other provision hereof, the Village may cancel
the Work, without cause, at any time 30 days prior to the start of the event as noted in
Section 11. Contract Extensions, with written'notice to the Contractor. In the event that
the Work is so terminated, the Contractor shall hold any deposits paid and treat them as a
deposit for the next calendar year. If the Village cancels the event with less than 30 days
notice prior to the start of the event as noted in Section 11. Contract Extensions, the
Contractor shall be entitled to keep all deposits. If the Village cancels after delivery of
equipment/materials to the event site, the Village shall be responsible for the entirety of
the contract amount.
Cancellation Force Majeure If the Village must cancel the Work, for any reason outside
of its control, more than 30 days prior to the start of the 2021 Buffalo Grove Days event
as noted in Section 11. Contract Extensions, the Contractor shall hold any deposits paid
and treat them as a deposit for the next calendar year. If the Village cancels the event
with less than 7 days notice prior to the start of the 2021 Buffalo Grove Days event as
noted in Section 11. Contract Extensions, the Contractor shall be entitled to keep all
deposits. If the Village cancels after delivery of equipment/materials to the event site, the
Village shall be responsible for the entirety of the contract amount.
L. -Equipment Reservation The Village is to provide the contractor with a request for
rental equipment no less than 180 calendar days prior to the start of the event. Deposits
for equipment rental are due at that time.
ARTICLE V — CONTRACT TIME
The Village will enter into a three (3) year contract term with four (4) possible two (2)
year extensions from the date of award. At the end of any contract term, The Village of Buffalo
Grove reserves the right to extend this contract for a period of up to sixty (60) calendar days for
the purpose of securing a new contract.
EXECUTION
This Amendment is entered into as of the date first written above.
CONTRACTOR:
Indest cto Rental Company Inc.
By:
TITLE
VILLAGE:
THE VILLAGE OF BUFFALO GROVE
By: G't.
VILLAGE MANAGER
2
AMENDMENT #2 TO VILLAGE OF BUFFALO GROVE
AND
SOUND WORKS PRODUCTIONS INC.
Rider to Quotes 8445-5 and 9167-4
This Amendment is entered into this 20 T m-day of i ` , 2021 by and between The
Village of Buffalo Grove, Illinois, an Illinois Municipal Corporation (hereinafter the
"VILLAGE") and Sound Works Productions Inc. (hereinafter the "CONTRACTOR").
RECITALS
Whereas, the VILLAGE and the CONTRACTOR have previously entered into a Contract
dated January 28, 2019 (hereinafter the "AGREEMENT")
Whereas, the VILLAGE and the CONTRACTOR find that it is in their best interests to
amend the AGREEMENT.
WITNESSETH
In consideration of the mutual covenants and agreements hereinafter set forth the
VILLAGE and the CONTRACTOR agree to amend the AGREEMENT as follows:
General Terms
I. Term. The Time of Performance of this Agreement, unless terminated pursuant to the
terms of this Agreement, shall be for 36 months. The Agreement may be renewed upon
mutual agreement by both parties for four additional 12 month periods. At the end of any
term the Village of Buffalo Grove reserves the right to extend this agreement for a period
of up to ninety (90) calendar days for the purpose of securing a new agreement.
a. Buffalo Grove Days 2021: Friday September 3, 2021 through Monday September 6, 2021
b. Buffalo Grove Days 2022: Friday September 2, 2022 through Monday September 5, 2022
c. Buffalo Grove Days 2023: Friday September 1, 2023 through Monday September 4, 2023
d. Buffalo Grove Days 2024: Friday August 30, 2024 through Monday September 2, 2024
e. Buffalo Grove Days 2025: Friday August 29, 2025 through Monday September 1, 2025
J. Cancelation. Notwithstanding any other provision hereof, the Village may cancel
the Work, without cause, at any time 30 days prior to the start of the event as noted in
Section Work is so terminated, the Contractor shall hold any deposits paid and treat them
as a deposit for the next calendar year. If the Village cancels the event with less than 30
days' notice prior to the start of the event as noted in Section 11. Contract Extensions, the
Contractor shall be entitled to keep all deposits. If the Village cancels after delivery of
equipment/materials to the event site, the Village shall be responsible for the entirety of
the contract amount.
Cancellation Force Majeure If the Village must cancel the event, less than 30 calendar
days prior to the start of the event, for any reason outside of its control, the Contractor
shall be paid any undisputed amounts for Services actually performed and reimbursable
expenses actually incurred, if any, prior to cancelation of the Work, not exceeding the
value of the Work completed as determined and as provided in the Schedule of Prices.
K. Equipment Reservation The Village is to provide the contractor with a request for
rental equipment no less than 90 calendar days prior to the start of the event. Deposits for
equipment rental are due at that time.
EXECUTION
This Amendment is entered into as of the date first written above.
CONTRACTOR:
Sound Works Productions Inc.
By: Q
Owner
VILLAGE:
THE VILLAGE OF BUFFALO GROVE
By:
Y
VILLAGE MANAGER
2