2020-09-21 - Ordinance 2020-066 - AUTHORIZING EXECUTION OF A CONTRACT WITH G&M TRUCKING., FOR AGGREGATE MATERIALS ORDINANCE 2020—66
AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT WITH G&M TRUCKING.,,-FOR
AGGREGATE MATERIALS
WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution
of 1970; and
WHEREAS, the Village released notifications and sought out companies qualified to
provide the requested materials; and
WHEREAS, the Village engaged in a competitive procurement process to obtain the best
value for money.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES, ILLINOIS,as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this
Ordinance as if fully set forth herein.
SECTION 2.The Village Manager is authorized to execute a contract with G&M Trucking, pending
review and approval by the Village Attorney at a price not to exceed $87,350 per year.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid,
the invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval
and not be codified.
AYES: 6—Stein Ottenheimer, Weidenfeld,_Johnson„ Smith, Pike
NAYES: 0—None
ABSENT: 0—None
PASSED: September 21, 2020
APPROVED: September 21, 2020
APPROVED:
Beverly Sussm ,Village President
ATTEST:
JaneiS bian, pillage Clerk.
VWU'LULU-29
ACCEPTANCE
The Contract/Bid attached hereto and by this reference incorporated herein and made a part
hereof is hereby accepted by the order of the Village of Buffalo Grove ("Municipality") this 22nd
day of September 2020.
This Acceptance,together with the Contract/Bid attached hereto, constitutes the entire and only
agreement between the parties relating to the Product and the compensation therefor and
supersedes and merges any other prior or contemporaneous discussions, agreements, or
understandings, whether written or oral, and shall prevail over any contradictory or inconsistent
terms or conditions contained in any purchase order, acceptance, acknowledgement, invoice, or
other standard form used by the parties in the performance of the Contract/Bid. Any such
contradictory or inconsistent terms or conditions shall be deemed objected to by the Municipality
without further notice of objection and shall be of no effect nor in any circumstances binding
upon the Municipality unless accepted by the Municipality in a written document plainly labeled
"Amendment to Agreement." Acceptance or rejection by the Municipality of any such
contradictory or inconsistent terms or conditions shall not constitute acceptance of any other
contradictory or inconsistent terms or conditions.
VILLAGE OF BUFFALO GROVE
By:
Y
Village Manager
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Village of Buffalo Grove.
CONTRACT/BID FOR THE PURCHASE OF AGGREGATE
Full Name of Bidder th I Ca&' (`Bidder")
Principal Office Address f S k"e
Local Office Address �C3
Contact Person ram, �V��p S Telephone Number_/8 q-1 80-9
TO: Village of Buffalo Grove
50 Raupp Blvd
Buffalo Grove,Illinois 60089
Attention: Brett Robinson
Purchasing Manager
Bidder warrants and represents that Bidder has reviewed and B. Performance,Standards. If this Contract/Bid is accepted,
understood all documents included, referred to, or mentioned in Bidder proposes and agrees that the Product will comply strictly
this bound set of documents, including Addenda with the Specifications attached hereto and by this reference
Nos. :1 . (if none, write "NONE"j', which are included made a part of this Contract/Bid. If this Contract/Bid specifies a
as part of this Contract/Bid. Product by brand name or model,that specification is intended to
reflect the required performance standards and standard of
1. Proposal to Provide Product excellence that the Municipalities requires for the Product.
However, Bidder may propose to deliver a Product that is a
A. Contract and Product. If this Contract/Bid is accepted, different brand or model,if Bidder provides,within its bid,written
Bidder proposes, and agrees, that Bidder shall, provide to the documentation establishing that the brand or model it proposes
Municipalities the product, items, materials, merchandise, to deliver possess equal quality, durability, functionality,
supplies, or other items identified in the Invitation for Bids capability,and features as the Product specified.
attached hereto("Product")in new,undamaged,and first-quality
condition. Bidder further proposes to: C. Responsibility for Damage or Loss. If this Contract/Bid is
accepted, Bidder proposes and agrees that Bidder shall be
1. Labor, Equipment, Materials, and Supplies. responsible and liable for,and shall promptly and without charge
Provide, perform, and complete, in the manner to the Municipality, repair or replace, any damage done to, and
specified and described in this Contract/Bid, all any loss or injury suffered by, the Municipalities as a result of
necessary work, labor, services, transportation, Bidder's failure to perform hereunder.
equipment, materials, supplies, information, data,
and other means and items necessary to provide D. Inspection/Testing/Resection. The Municipalities shall
and/or deliver the Product to the Municipality in a have the right to inspect all or any part of the Product. If, in the
proper and workmanlike manner; Municipalities' judgment, all or any part of the Product is
defective or damaged or fails to conform strictly to the
2. Permits. Procure and furnish all permits, licenses, requirements of this Contract/Bid, then the Municipalities,
and other governmental approvals and without limiting its other rights or remedies,may,at its discretion:
authorizations necessary for the Product; (i) reject such Product; (ii) require Bidder to correct or replace
such Product at Bidder's cost; (iii)obtain new Product to replace
3. Bonds and Insurance. Procure and furnish all bonds the Product that are defective, damaged, or nonconforming and
and all insurance certificates and policies of charge Bidder with any excess cost incurred thereby; and/or(iv)
insurance,if any,specified in this Contract/Bid; cancel all or any part of any order or this Contract/Bid. The
product so rejected may be returned or held at Bidder's expense
4. Taxes. Pay all applicable federal, state, and local and risk.
taxes;and
5. Miscellaneous. Do all other things required of
Bidder by this Contract/Bid.
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2. Contract Price Proposal 3. Contract Time
A. If this Contract/Bid is accepted, Bidder proposes, and If this Contract/Bid is accepted,Bidder proposes,and agrees,
agrees,that Bidder shall deliver the Product to the Municipalities that Bidder shall provide the Product to the Municipalities
in accordance with the Schedule of Prices(Appendix A.): through December 31, 2021. In addition,the Municipalities may
elect to renew the contract for a term of one additional year under
the same unit price.
If the Municipalities have specified the Quantity of Product
to be purchased by the Municipalities on Page 1 of the Invite for 4. Financial Assurance
Bids,then Bidder shall take, in full payment for all Product and
other matters set forth under Section 1 of this Contract/Bid, A. Indemnification. If this Contract/Bid is accepted, Bidder
including overhead and profit, taxes, royalties, license fees, proposes and agrees that Bidder shall indemnify, save harmless,
contributions and premiums, and compensation to all and defend the Municipalities against all damages, liability,
subcontractors and suppliers,the total Contract Price(based on claims, losses, and expenses(including attorneys'fees)that may
unit price multiplied by approximate quantities) arise, or be alleged to have arisen,out of or in connection with
Bidder's performance, or failure to perform, under this
Contract/Bid,including,without limitation,any failure to meet the
representations and warranties set forth in Section 6 of this
B. Basis for Determining Prices Contract/Bid.
It is expressly understood and agreed that: B. Penalties. If this Contract/Bid is accepted, Bidder
proposes, and agrees, that Bidder shall be solely liable for any
1. All prices stated in the Schedule of Prices are firm fines or civil penalties that are imposed by any governmental or
and shall not be subject to escalation or change; quasi-governmental agency or body that may arise,or be alleged
to have arisen,out of or in connection with Bidder's performance,
2. The Municipalities are not subject to state or local or failure to perform,under this Contract/Bid.
sales, use, and excise taxes, and no such taxes are
included in the Schedule of Prices, and that all 5. Firm Bid
claims or rights to claim any additional
compensation by reason of the payment of any such All prices and other terms stated in this Contract/Bid are firm
tax are hereby waived and released; and shall not be subject to withdrawal, escalation, or change
provided that the Municipalities accept this Contract/Bid within
3. All other applicable federal,state,and local taxes of 45 days after the date this sealed Contract/Bid is opened.
every kind and nature applicable to the Product are
included in the Schedule of Prices;and 6. Joint Purchasing/Purchasing Extension
4. If the Quantity of Product to be purchased by the The purchase of goods and services pursuant to the
Municipalities is specified on Page 1 of the Invite for terms of this Contract shall also be offered for purchases to be
Bids, such amount is an estimate only. The made by the Municipalities,as authorized by the Governmental
Municipalities reserve the right to increase or Joint Purchasing Act,30 ILCS 525/0.01,et seq.(the"Act"). All
decrease such quantity,and the total Contract Price purchases and payments made under the Act shall be made
to be paid will be based on the final quantity directly by and between each Municipality and the successful
determined by the Municipalities for the Product bidder.The bidder agrees that the Village of Buffalo Grove shall
that complies with this Contract/Bid that are not be responsible in anyway for purchase orders or payments
accepted by the Municipalities. Bidder hereby made by the other Municipalities. The bidder further agrees that
waives and releases all claims or rights to dispute or all terms and conditions of this Contract shall continue in full
complain of any such estimated quantity or to force and effect as to the other Municipalities during the
assert that there was any misunderstanding in extended term of this Contract.
regard to the quantity of Product to be delivered.
Bidder and the other Municipalities may negotiate such other
C. Time of Payment and further terms and conditions to this Contract("Other
Terms")as individual projects may require. In order to be
It is expressly understood and agreed that all payments effective,Other Terms shall be reduced to writing and signed by
shall be made in accordance with the following schedule: a duly authorized representative of both the successful bidder
and the other Municipality.
• Within 6 weeks of receipt of invoice.
All payments may be subject to deduction or setoff by The bidder shall provide the other Municipalities with all
reason of any failure of Bidder to perform under this documentation as required in the ITB,and as otherwise required
Contract/Bid. by the Village of Buffalo Grove.
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contained in this Contract/Bid and in the Municipalities' written
7. Bidder's Representations and Warranties notification of acceptance in the form included in this bound set
of documents.
In order to induce the Municipalities to accept this
Contract/Bid,Bidder hereby represents and warrants as follows: D. Remedies. Each of the rights and remedies reserved to
the Municipalities in this Contract/Bid shall b'e cumulative and
A. The Product. All Product, and all of their components, additional to any other or further remedies provided in law or
shall be of merchantable quality and,for a period of not less than equity or in this Contract/Bid.
one year after purchase:(1)shall be free from any latent or patent
defects or flaws in workmanship, materials, and design; (2)shall E. Time. Time is of the essence in the performance of all
strictly conform to the requirements of this Contract/Bid, terms and provisions of this Contract/Bid. Except where
including,without limitation,the performance standards set forth specifically stated otherwise, references in this Contract/Bid to
in Subsection 113 of this Contract/Bid; and (3) shall be fit, days shall be construed to refer to calendar days and time.
sufficient, and suitable for the purposes expressed in, or
reasonably inferred from, this Contract/Bid. The warranties F. No Waiver. No examination, inspection, investigation,
expressed herein shall be in addition to any other warranties test, measurement, review, determination, decision, certificate,
applicable to the Product(including any manufacturer's warranty) or approval by the Municipalities, whether before or after the
expressed or implied by law,which are hereby reserved unto the Municipalities' acceptance of this Contract/Bid; nor any
Municipalities. information or data supplied by the Municipalities, whether
before or after the Municipalities' acceptance of this
B. Compliance with Laws. All Product, and all of their Contract/Bid; nor any order by the Municipalities' for the
components, shall comply with, and Bidder agrees to be bound payment of money; nor any payment for, or use, possession, or
by, all applicable federal,state,and local laws,orders, rules,and acceptance of, the whole or any part of the any Product by the
regulations, as they may be modified or amended from time to Municipalities; nor any extension of time granted by the
time. Every provision required by law to be inserted into this Municipalities; nor any delay by the Municipalities in exercising
Contract/Bid shall be deemed to be inserted herein. any right under this Contract/Bid;nor any other act or omission of
the Municipalities shall constitute or be deemed to be an
C. Not Barred. Bidder is not barred bylaw from contracting acceptance of any defective, damaged, or nonconforming
with the Municipalities or with any other unit of state or local Product,nor operate to waive or otherwise diminish the effect of
government as a result of:(1)a delinquency in the payment of any any representation or warranty made by Bidder; or of any
tax administered by the Illinois Department of Revenue unless requirement or provision of this Contract/Bid; or of any remedy,
Bidder is contesting, in accordance with the procedures power,or right of the Municipalities.
established by the appropriate revenue act,its liability for the tax
or the amount of tax, as set forth in 65 ILCS 5/11-42.1-1; (2) a G. Severability. It is hereby expressed to be the intent of
violation of either Section 33E-3 or Section 33E-4 of Article 33 of the parties to this Contract/Bid that should any provision,
the Criminal Cade of 1961, 720 ILCS 5/33E-1 et seq.; or (3) any covenant, agreement, or portion of this Contract/Bid or its
other reason. application to any Person or property be held invalid by a court of
competent jurisdiction, the remaining provisions of this
D. Qualified. Bidder has the requisite experience, ability, Contract/Bid and the validity, enforceability, and application to
inventory, capital, facilities, equipment, plant, organization, and any Person or property shall not be impaired thereby, but the
staff to enable Bidder to deliver the Product at the Contract Price remaining provisions shall be interpreted, applied, and enforced
and within the Contract Time Proposals set forth above. so as to achieve,as near as may be,the purpose and intent of this
Contract/Bid to the greatest extent permitted by applicable law.
8. Acknowledgements
H. Amendments and Modifications. No amendment or
In submitting this Contract/Bid, Bidder acknowledges and modification to this Contract/Bid shall be effective until it is
agrees that: reduced to writing and approved and executed by the corporate
authorities of the parties in accordance with all applicable
A. Reliance. The Municipalities are relying on all statutory procedures.
warranties, representations, and statements made by Bidder in
this Contract/Bid. I. Assignment. Neither this Contract/Bid,nor any interest
herein,shall be assigned or subcontracted,in whole or in part,by
B. Reservation of Rights. The Municipalities reserve the Bidder except upon the prior written consent of the
right to reject any and all bids, reserve the right to reject the low Municipalities.
price bid, and reserve such other rights as are set forth in the
Instructions to Bidders. J. Governing Law. This Contract/Bid shall be governed by,
construed and enforced in accordance with the internal laws,but
C. Acceptance. If this Contract/Bid is accepted,Bidder shall not the conflicts of laws rules,of the State of Illinois.
be bound by each and every term, condition, or provision
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9. Contractor's Insurance D.Other Insurance Provisions
Contractor shall procure and maintain, for the duration of the
Contract, insurance against claims for injuries to persons or The policies are to contain, or be endorsed to contain, the
damages to property,which may arise from or in connection with following provisions:
the performance of the work hereunder by the Contractor, his
agents,representatives,employees or subcontractors.
1) General Liability and Automobile Liability Coverages:
A. Minimum Scope of Insurance: Coverage shall be at least as The Municipality, its officials, agents, employees and
broad as: volunteers are to be covered as insureds as respects:
liability arising out of activities performed by or on
Insurance Services Office Commercial General Liability occurrence behalf of the Contractor; products and completed
form CG 0001 with the Municipality named as additional insured operations of the Contractor;premises owned,leased or
on a primary and non-contributory basis. This primary, non- used by the Contractor;or automobiles owned, leased,
contributory additional insured coverage shall be confirmed hired or borrowed by the Contractor.The coverage shall
through the following required policy endorsements: ISO contain no special limitations on the scope of protection
Additional Insured Endorsement CG 2010 or CG 20 26 and CG 20 afforded to the Municipality, its officials, agents,
01 04 13. Insurance Services Office Commercial General Liability employees and volunteers.
occurrence form CG 0001 with the Municipality named as
additional insured, on a form at least as broad as the ISO 2) The Contractor's insurance coverage shall be primary
Additional Insured Endorsement CG 2010 and CG 2026 and non-contributory as respects the Municipality, its
officials, agents, employees and volunteers. Any
1) Insurance Service Office Business Auto Liability insurance or self-insurance maintained by the
coverage form number CA 0001, Symbol 01 "Any Municipality, its officials, agents, employees and
Auto." volunteers shall be excess of Contractor's insurance and
2) Workers' Compensation as required by the Labor shall not contribute with it.
Code of the State of Illinois and Employers'Liability 3) Any failure to comply with reporting provisions of the
insurance. policies shall not affect coverage provided to the
B. Minimum Limits of Insurance:Contractor shall maintain limits Municipality, its officials, agents, employees and
no less than: volunteers.
4) The Contractor's insurance shall contain a Severability of
1) Commercial General Liability:$1,000,000 combined Interests/Cross Liability clause or language stating that
single limit per occurrence for bodily injury, Contractor's insurance shall apply separately to each
personal injury and property damage. The general insured against whom claim is made or suit is brought,
aggregate shall be twice the required occurrence except with respect to the limits of the insurer's liability.
limit. Minimum General Aggregate shall be no less 5) If any commercial general liability insurance is being
than $2,000,000 or a project/contract specific provided under an excess or umbrella liability policy that
aggregate of$1,000,000. does not "follow form," then the Contractor shall be
2) Business Automobile Liability: $1,000,000 required to name the Municipality, its officials,
combined single limit per accident for bodily injury employees,agents and volunteers as additional insureds
and property damage. 6) All general liability coverages shall be provided on an
3) Workers' Compensation and Employers' Liability: occurrence policy form. Claims-made general liability
Workers' Compensation coverage with statutory policies will not be accepted.
limits and Employers'Liability limits of$500,000 per 7) The contractor and all subcontractors hereby agree to
accident. waive any limitation as to the amount of contribution
recoverable against them by the Municipality. This
C. Deductibles and Self-Insured Retentions specifically includes any limitation imposed by any state
Any deductibles or self-insured retentions must be declared to statute, regulation, or case law including any Workers'
and approved by the Municipality. At the option of the Compensation Act provision that applies a limitation to
Municipality, either: the insurer shall reduce or eliminate such the amount recoverable in contribution such as Kotecki
deductibles or self-insured retentions as it respects the v.Cyclops Welding
Municipality, its officials, agents, employees and volunteers; or
the Contractor shall procure a bond guaranteeing payment of
losses and related investigation,claim administration and defense
expenses.
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E. AI:Coverages:
1) No Waiver. Under no circumstances shall the
Municipality be deemed to have waived any of the
insurance requirements of this Contract by any act
or omission,including,but not limited to:
a. Allowing work by Contractor or any
subcontractor to start before receipt of
Certificates of Insurance and Additional
Insured Endorsements.
b. Failure to examine,or to demand correction of
any deficiency, of any Certificate of Insurance
and Additional Insured Endorsement received.
1) Each insurance policy required shall have the
Municipality expressly endorsed onto the policy as a
Cancellation Notice Recipient.Should any of the policies
be cancelled before the expiration date thereof, notice
will be delivered in accordance with the policy
provisions.
F. Acceptability of Insurers
Insurance is to be placed with insurers with a Best's rating of no
less than A-,VII and licensed to do business in the State of Illinois.
G. Verification of Coverage
Contractor shall furnish each Municipality with certificates of
insurance naming the Municipality, its officials, agents,
employees, and volunteers as additional insured's and with
original endorsements,affecting coverage required herein.The
certificates and endorsements for each insurance policy are to be
signed by a person authorized by that insurer to bind coverage on
its behalf.The certificates and endorsements are to be received
and approved by the Municipality before any work commences.
The Municipality reserves the right to request full certified copies
of the insurance policies and endorsements.
H. Subcontractors
Contractor shall include all subcontractors as insured's under its
policies or shall furnish separate certificates and endorsements
for each subcontractor.All coverage's for subcontractors shall be
subject to all of the requirements stated herein.
I. Assumption of Liability
The contractor assumes liability for all injury to or death of any
person or persons including employees of the contractor, any
subcontractor, any supplier or any other person and assumes
liability for all damage to property sustained by any person or
persons occasioned by or in any way arising out of any work
performed pursuant to the Contract.
J. Workers'Compensation and Employers'Liability Coverage
The insurer shall agree to waive all rights of subrogation against
the Municipality, its officials, employees, agents and volunteers
for losses arising from work performed by Contractor for the
municipality.
Initials.
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Bidder's Status: P•o fs Corporation O Partnership ()Individual Proprietor
(State) (State)
Bidder's Name:
Doing Business As(if different):
Signature of Bidder or Authorized Agent: , _F
(corporate seal) PrinteA Name: L • 4�+ 6S
(if corporation) (�Title/Position: 1 C'�s le k-
- Date: C2,0
Bidder's Business Address:
Bidder's Business Telephone: � ' b6 '�'�•-k�6 Email:
If a Corporation or Partnership, list all Officers or Partners:
mm NAME TITLE 'HNU DDRESS a
Provide a copy of the Bidders W-9 with this form.
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Appendix A.
Schedule of Prices
Buffalo Grove
Product Description of Product to be provided to Estimated Unit Price of Product Extended Cost:
Owner* Quantity of Product Est Qty x Unit Price
Aggregate CA-6 Aggregate Approximately 300 Tons $ $
Delivered �7' � 0• DO
.... ............ ......
Aggregate CA-11 Aggregate Approximately 3000 Tons $ �7 $
Delivered • 0 0
Aggregate CA-16 Aggregate Approximately 400 Tons $ $
Delivered
Topsoil Topsoil Approximately 50 Cubic $ A'
Delivered Yards !Y
Total $ v 0
Tot Dollars and ..„m Cents(in writing)/Ton(Delivered)
Contact:Scott Fontanez soontanez@vbg.org
Delivery Location 50 Raupp Blvd,
Buffalo Grove IL 60089
Evanston
Product Description of Product to be provided to Estimated Unit Price of Product Extended Cost:
Owner* Quantity of Product Est Qty x Unit Price
Aggregate CA-6 Aggregate Approximately 1500 Tons $ $ LL
Delivered g 9 u���• 00
Aggregate CA-11 Aggregate Approximately 50 Tons $ $
Delivered :r j, �� d, U(]
Aggregate CA-16 Aggregate Approximately 30Tons $ 2 $
Delivered 33' b
..........�......... ........
Topsoil Topsoil Approximately 150 Cubic $ r $
Delivered Yards N
...--..._ Total $ � �-J. AQ
Total �� {„� •�� , ✓ Yti Dollars and Cents(in writing)/Ton(Delivered)
C
Contact:Edgar Cano ecano@cityofevanston.org
Delivery Location: 2020 Asbury Ave.,
Evanston,IL60201
8
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Glencoe
Product Description of Product to be provided to Estimated Unit Price of Product Extended Cost:
Owner* Quantity of Product Est Qty x Unit Price
m mmmmmIT Aggregate CA-6 Aggregate Approoxiximatellyy 200 Tons $ $
Delivered
0 r J �1�• a'd
Aggregate CA-11 Aggregate Approximately 200 Tons $ $
Delivered (� bU Oa
TopsoilTopsoil Approximately 50 Cubic $ $
Delivered ... Yards
Total $ 4�0. 60
Total_ ' ilars and ZPi`� Cents(in writing)/Ton(Delivered)
Contact: Donald Kirk dkirk@villageofglencoe.ore
Delivery Location 1900 Frontage Rd.,
Glencoe IL 60022
Glenview
Product Description of Product to be provided to Estimated Unit Price of Product Extended Cost:
Owner* Quantity of Product Est Qty x Unit Price
Aggregate CA-7 Aggregate Approximately 4200 Tons
Delivered
Topsoil Topsoil Approximately 590 Cubic $
Delivered Yards
Total $ _ 00. CO
TotalmNz ollars and a Cents(in writing)/Ton(Delivered)
Contact:Daniel Levinson:dievinson@glenview.il.us
Delivery Location: 2498 East Lake Avenue
Glenview IL 60026
Northfield
Product Description of Product to be provided to Estimated Unit Price of Product Extended Cost:
Owner* Quantity of Product Est Qty x Unit Price
DeliveredAggregate 6 Aggregate Approximately 400 Tons $ $
.
Aggregate CA-11 Aggregate Approximately 250 Tons $ $
Delivered ,�® 6 j
Delnrered Topsoil Yards
Approximately 80 Cubic $ WW $ N .
_.. 6
Total $ eo
Total J Dollars and ���a Cents(in writing)/Ton(Delivered)
Contact:Bill Wipperfurth bwipperfurth@northfieldil.ora
Delivery Location: 1800 Winnetka Rd.,
Northfield IL 60093
*Provide material specifications with bid submittal
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Finance Department
Fifty Raupp Blvd.
Buffalo Grove,IL 60089-2198
Phone 847-459-2525
Fax 847-459-7906
Contract/Bid for the Purchase of Aggregate Addendum #1
TO: Prospective Respondents and Other Interested Parties
FROM: The Village of Buffalo Grove Finance Department
ISSUE DATE: August 11, 2020
SUBJECT: ADDENDUM #1
Note: This Addendum is hereby declared a part of the original Bid
documents and in case of conflict, the provisions in the following
Addendum shall govern.
The following clarifications shall be made to the bid documents for the Contract/Bid for the
Purchase of Aggregate project.
Q1.If we cannot provide one of the requested Products can we still submit a bid on the
remaining Items?
Al. Yes, mark the Unit Price and Extended Price on the Schedule of Prices (Appendix A.)
with an N/A for the line item you cannot provide.
PROSPECTIVE RESPONDENTS ARE TO ACKNOWLEDGE RECEIPT OF
ADDENDUM#1. PLEASE INCLUDE AND NOTE THIS ADDENDUM IN YOUR
RESPONSE.
RESPONDENT:
r
SIGNED: DATE: " V '
TITLE
1
Form -9 Request for Taxpayer Give Form to the
(Rev.December2014) Identification Number and Certification requester.Do not
Department of the Treasury send to the IRS.
Internal Revenue Service
1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank.
G&M Trucking,Inc.
x\i 2 Business name/disregarded entity name,if different from above
m
rn
a 3 Check appropriate box for federal tax classification;check only one of the following seven boxes: 4 Exemptions(codes apply only to
° certain entities,not individuals;see
° ❑Individual/sole proprietor a ❑ C Corporation ❑✓ S Corporation ❑ Partnership ❑Trust/estate instructions on page 3):
a
c single-member LLC Exempt payee code(d any)
r ❑Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=partnership)► -
u Exemption from FATCA reporting
p i Note.For a single-member LLC that is disregarded,do not check LLC;check the appropriate box in the line above for
a the tax classification of the single-member owner. code(if any)
.i indn tined., accounfs outside ft U.SJ
a u ❑Other(see instructions)► (APpFes to
9E 5 Address(number,street,and apt.or suite no.) Requester's name and address(optional)
u
c. 8811 Kathy Lane
m 6 City,state,and ZIP code
rn Des Plaines,IL 60016
7 List account numbers)here(optional)
Taxpayer Idencation Number(TIN)
Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid
Social security number
backup withholding.For individuals,this is generally your social security number(SSN).However,for a I
resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other — —
entities,it is your employer identification number(EIN).If you do not have a number,see How to get a
77N on page 3. or
Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for Employer identification number
guidelines on whose number to enter.
•. Certification
Under penalties of perjury,I certify that:
1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and
2. 1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3. 1 am a U.S.citizen or other U.S.person(defined below);and
4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct.
Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage
interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and
generally,payments other than interest and divi nds u are not required to sign the certification,but you must provide your correct TIN.See the
instructions on page 3.
Sin
Signature ofAll �� D
Here U.&person► Date►
General Instructions •Form 1098(home mortgage Interest),1098-E(student ban interest),1098-T
(tuition)
Section references are to the Internal Revenue Code unless otherwise noted. •Form 1099-C(canceled debt)
Future developments.Information about developments affecting Form W-9(such •Form 1099-A(acquisition or abandonment of secured property)
as legislation enacted after we release it)is at www.irs.gov/fw9.
Use Form W-9 only if you are a U.S.person(including a resident alien),to
Purpose of Form provide your correct TIN.
An individual or entity(Form W-9 requester)who is required to file an information ff you do not return Form W-9 to the requester with a TIN,you might be subject
return with the IRS must obtain your correct taxpayer identification number(TIN) to backup withholding.See What is backup withholding?on page 2.
which may be your social security number(SSM,individual taxpayer identification By signing the filled-out form,you:
number(ITIN),adoption taxpayer identification number(ATIN),or employer 1.Certify that the TIN you are giving is correct(or you are waiting for a number
identification number(EIN),to report on an information return the amount paid to to be issued),
you,or other amount reportable on an Information return.Examples of information
returns include,but are not limited to,the following: 2.Certify that you are not subject to backup withholding,or
•Form 1099-INT(interest earned or paid) 3_Claim exemption from backup withholding if you are a U.S.exempt payee.If
•Form 1099-DIV(dividends,including those from stocks or mutual funds) applicable,you are also certifying that as a U.S.person,your allocable share of
any partnership income from a U.S.trade or Business is not subject to the
•Form 1099-MISC(various types of income,prizes,awards,or gross proceeds) withholding tax on foreign partners'share of effectively connected income,and
•Form 1099-B(stock or mutual fund sales and certain other transactions by 4.Certify that FATCA code(s)entered on this form(d any)indicating that you are
brokers) exempt from the FATCA reporting,is correct.See What is FATCA reporting?on
•Form 1099-S(proceeds from real estate transactions) page 2 for further information.
•Form 1099-K(merchant card and third party network transactions)
Cat.No.10231X Form W-9(Rev.12-2014)
MM
vulian
MPWW Bartlett
2000 Vulcan Blvd.
Bartlett,IL 60103
(847)695-0337
02/20/2020
26381- CA-11
Procedure Sieve/Test Average Unit
2019
1"(25mm) 100.0 % 100.0-100.0
3/4"(19mm) 89.2 % 84.0-100.0
5/8"(16mm) 68.1 %
1/2"(12.5mm) 36.8 % 30.0-60.0
3/8"(9.5mm) 13.1 %
1/4"(6.3mm) 5.7 %
#4(4.75mm) 4.4 % 0.0-12.0
#16(1.18mm) 2.7 % 0.0-6.0
#200(75Nm) 1.70 %
This product is produced and shipped in compliance with the MOT AGCS Program
The above gradation is based on recent shipping samples taken from our load out faces at the Bartlett Quarry.
PLEASE NOTE: The gradations may change due to degradation and segregation during transportation, customer
stockpiling and handling
Bartlett
2000 Vulcan Blvd.
Bartlett,IL 60103
(847)695-0337
Vul[ain,
Materials Com
pWY
07/02/2020
15171-052CM06 Base
Procedure Sieve/Test Average Unit Cert.CM-06 Stone Spec
2020
1 1/2"(37.5mm) 100.0 % 100-100
1"(25mm) 97.7 % 90-100
3/4"(19mm) 89.2 %
5/8"(16mm) 82.6 %
1/2"(12.5mm) 73.7 % 60-90
3/8"(9.5mm) 65.1 %
1/4"(6.3mm) 54.3 %
#4(4.75mm) 48.5 % 35-61
#8(2.36mm) 36.5 %
#16(1.18mm) 28.0 % 15-45
#40(0.425mm) 21.4 %
#50(0.3mm) 19.7 %
#200(75Nm) 10.40 % 4-12
This product is produced and shipped in compliance with the IDOT AGCS Program, Material Code 052CM06.
The above gradation is based on recent shipping samples taken from our load out faces at the Bartlett Quarry.
PLEASE NOTE:The gradations may change due to degradation and segregation during transportation, customer
stockpiling and handling
53
Barbers Comers
371 Royce Rd.
Bolingbrook,IL 60440
Vullan
L�1I COMn
Imo"'•7
08/12/2020
28801-CA-1 S Bedding Stone
Procedure SievelTest Average Unit CA-16 Underdrain Bedding
1/2"(12.5mm) 100.0 % 100-100
3/8"(9.5mm) 96.1 % 94-100
1/4"(6.3mm) 52.7 %
#4(4.75mm) 22.6 % 15-45
#8(2.36mm) 4.9 %
#16(1.18mm) 3.0 % 0-4
#200(75Nm) 2.0 %
This product is produced and shipped in compliance with the IDOT AGCS Program, Material Code 016CA16.
Please note the average gradations listed are based on shipping samples taken from our load out faces at the Barbers
Corners Quarry, IDOT Producer Number 51972-10. These gradations may change due to degradation and segregation
during transportation, customer stockpiling and handling.
McCook
6500 Joliet Road
McCook,IL 60525
VU [a;n
708-387-4760
MSterialS Company
07/29/2020
25371-016CA07 Bedding MP
Procedure Sieve/Test Average Unit Specification
1 1/2"(37.5mm) 100 % 100-100
1"(25mm) 100 % 90-100
3/4"(19mm) 89 %
5/8"(16mm) 70 %
1/2"(12.5mm) 43 % 30-60
3/8"(9.5mm) 21 %
1/4"(6.3mm) 8 %
#4(4.75mm) 6 % 0-10
#8(2.36mm) 4 %
#16(1.18mm) 3 %
#200(75pm) 2.5 %
This product is produced and shipped in compliance with the IDOT AGCS Program, Producer Number 50312-78, Material
Code 016CA07.
The above gradation is based on recent shipping samples taken from our load out faces at the Vulcan McCook Quarry.
PLEASE NOTE: Gradations may change due to degradation and segregation during transportation, customer
Stockpiling, and handling.
McCook
5500 Joliet Road
VulcanMcCook,IL 60525
708-387-4760
IIlhfierialS ComPein]I
07/29/2020
28801-016CA16 Bedding MP
Procedure Sieveffest Average Unit ILDOT CA-16
1/2"(12.5mm) 100 % 100-100
3/8"(9.5mm) 94 % 94-100
1/4"(6.3mm) 57 %
#4(4.75mm) 28 % 15-45
#8(2.36mm) 5 %
#16(1.18mm) 3 % 0-4
#30(.6mm) 2 %
#200(75Nm) 2.4 %
This washed, crushed stone product is produced and shipped in compliance with the IDOT AGCS Program, Material
Code 016CA16.
Please note the average gradations listed are based on shipping samples taken from our load out faces at the McCook
Quarry, IDOT Producer Number 50312-78. These gradations may change due to degredation and segregation during
transportation, customer stockpiling and handling.
McCook
1111111110
5500 Joliet Road
McCook,IL 60525
708-387-4760
VUIL
�aflIPWY
07129/2020
15171-052CM06 Base
Procedure Sieve/Test Average Unit Specefication-2020
1 1/2"(37.5mm) 100 % 100-100
1"(25mm) 100 % 90-100
3/4"(19mm) 94 %
5/8"(16mm) 85 %
1/2"(12.5mm) 71 % 54-84
3/8"(9.5mm) 59 %
1/4"(6.3mm) 46 %
#4(4.75mm) 39 % 25-51
#8(2.36mm) 28 %
#16(1.18mm) 21 % 10-40
#40(.425mm) 15 %
#200(75Nm) 10.5 % 4-12
This product is produced and shipped in compliance with the IDOT AGCS Program, Producer Number 50312-78, Material
Code 052CM06.
The above gradation is based on recent shipping samples taken from our load out faces at the Vulcan McCook Quarry.
PLEASE NOTE: Gradations may change due to degradation and segregation during transportation, customer
Stockpiling, and handling
677 ��
McCook
5500 Joliet Road
McCook,IL 60525
708-387-4760
Martelrials Company
05/29/2020
26371-016CA11 Bedding
Procedure Sieveffest Average Unit CA11 Specification
1"(25mm) 100 % 100-100
3/4"(19mm) 89 % 84-100
5/8"(16mm) 68 %
1/2"(12.5mm) 37 % 30-60
3/8"(9.5mm) 14 %
1/4"(6.3mm) 4 %
#4(4.75mm) 3 % 0-12
#8(2.36mm) 1 %
#16(1.18mm) 1 % 0-6
#200(75um) 1.0 %
This product is produced and shipped in compliance with the IDOT AGCS Program, Producer Number 50312-78, Material
Code 016CA11.
The above gradation is based on recent shipping samples taken from our load out faces at the Vulcan McCook Quarry.
PLEASE NOTE: Gradations may change due to degradation and segregation during transportation, customer
Stockpiling, and handling