2020-02-18 - Ordinance 2020-020 - AUTHORIZING AN ENGINEERING AGREEMENT WITH GEWALT HAMILTON ASSOCIATES, INC. (GHA) ORDINANCE 2020 - 020
AN ORDINANCE AUTHORIZING AN ENGINEERING AGREEMENT WITH GEWALT
HAMILTON ASSOCIATES INC. GHA
WHEREAS,the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution
of 1970; and
WHEREAS, the Village seeks to enter into an Engineering Agreement with Gewalt
Hamilton Associates, Inc. (GHA) for survey, design and construction engineering of select
Infrastructure Modernization Projects from 2020 to 2022,
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,
ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this
Ordinance as if fully set forth herein.
SECTION 2. The Village Manager is authorized to enter into an Engineering Agreement with
Gewalt Hamilton Associates,Inc. (GHA)for survey, design and construction engineering of select
Infrastructure Modernization Projects from 2020 to 2022 at a price not to exceed$3,230,900.00.
SECTION 3. If any section,paragraph,clause or provision of this Ordinance shall be held invalid,
the invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and
approval and shall not be codified.
AYES: 6 - Stein Ottenheimer, Weidenfeld Johnson Smith Pike
NAYES: 0—None
ABSENT: 0—None
PASSED: February 18, 2020
APPROVED: February 18, 2020
Beverly Suss n, Village President
ATTEST:
Janet M. ian Village Clerk
VILLAGE OF BUFFALO GROVE
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is dated as of the 18`h day of February_2020("Agreement")and is by and between
the VILLAGE OF BUFFALO GROVE,an Illinois home rule municipal corporation("Village")and the
Firm identified in Subsection 1Abelow.
IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth inthis
Agreement,and pursuant to the Village's statutory and home rule powers,the parties agree as follows:
SECTION 1.FIRM.
A. Engagement of Firm.The Village desires to engage the Firm Identified below to provide all
necessary professional consulting services and to perform the work in connection with the project
identified below:
Gewalt Hamilton Associates, Inc.
625 Forest Edge Drive,Vernon Hills, Illinois, 60061
Leo Morand
847-478-9700
LMorand@gha-engineers.com
B. Proiect Description.The Firm shall provide Engineering Services for the Village of Buffalo Grove
as detailed in the attached Scope of Service Exhibit A.
C. Representations of Firm.The Firm has submitted to the Village a description of the services to be
provided by the Firm, a copy of which is attached as Exhibit A to this Agreement ("Services"). The Firm
represents that it is financially solvent, has the necessary financial resources,and is sufficiently experienced
and competent to perform and complete the professional services set forth in Exhibit A.
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SECTION 2. SCOPE OF SERVICES.
A. Retention of the Firm.The Village retains the Firm to perform,and the Firm agrees to perform,the Services.
B. Services.The Firm shall provide the Services pursuant to the terms and conditions of thisAgreement.
C. Commencement.Time of Performance.The Firm shall commence the Services immediatelyupon receipt of
written notice from the Village that this Agreement has been fully executed by the Parties(the"Commencement
Date").The Firm shall diligently and continuously prosecute the Services untilthe completion of the Work.
D. Reporting.The Firm shall regularly report to the Village Manager("Manager"),or his/her designee, regarding the
progress of the Services during the term of this Agreement.
SECTION 3.COMPENSATION AND METHOD OF PAYMENT.
A. Agreement Amount.The total amount billed for the Services during the term of this Agreement shall not exceed
the amount identified in the Schedule of Prices section in Exhibit B, unless amended pursuant to Subsection 8A of
this Agreement.
B. Invoices and Payment.The Firm shall submit invoices to the Village for all Services and subcontractor services
monthly.The Invoices shall be in a Village approved and itemized format for those portions of the Services
performed and completed by the Firm.The amount billed in any such invoice shall be based on the method of
payment set forth in Exhibit B.The Village shall pay to the Firm the amount billed pursuant to the Illinois Local
Government Prompt Payment Act(50 ILCS 505/1 et seq.)
C. Records.The Firm shall maintain records showing actual time devoted and costs incurred, and shall permit the
authorized representative of the Village to inspect and audit all data and records of the Firm for work done under
the Agreement.The records shall be made available to the Villageat reasonable times during the Agreement
period, and for three years after the termination of the Agreement.
D. Claim In Addition To Agreement Amount.if the Firm wishes to make a claim for additional compensation as a
result of action taken by the Village,the Firm shall provide written notice tothe Village of such claim within 7
calendar days after occurrence of such action as provided by Subsection B.D.of this Agreement,and no claim for
additional compensation shall be valid unless made in accordancewith this Subsection.Any changes in this
Agreement Amount shall be valid only upon written amendment pursuant to Subsection 8.A.of this Agreement.
Regardless of the decision of the Village relative to aclaim submitted by the Firm,the Firm shall proceed with all of
the Services required to complete the project under this Agreement as determined by the Village without
interruption.
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SECTION 3.COMPENSATION AND METHOD OF PAYMENT(m t.Jt
E. Taxes,Benefits and Royalties.The Agreement Amount includes all applicable federal,state,and local taxes of
every kind and nature applicable to the Services as well as all taxes,contributions,and premiums for
unemployment insurance,old age or retirement benefits, pensions,annuities,orsimilar benefits and all costs,
royalties and fees arising from the use on,or the incorporation into,the Services,of patented or copyrighted
equipment,materials,supplies,tools,appliances,devices,processes,or inventions.All claim or right to claim
additional compensation by reason of the payment of anysuch tax,contribution,premium,costs, royalties,or
fees is hereby waived and released by Firm.
F. Escalation
Written requests for price revisions after the first year period shall be submitted at least sixty(60)calendar
days in advance of the annual agreement period or Term. Requests must be based upon and include
documentation of the actual change in the cost of the components involved in the contract and shall not
include overhead,or profit. In any case the price revisions for any Term shall not exceed the most recent 12
month Consumers Price Index(CPI-All Urban Consumers, Chicago)or 2%whichever is greater.
The Village reserves the right to reject a proposed price increase and terminate the Agreement.
For any year beyond the initial year,this Agreement is contingent upon the appropriation of sufficient funds by
the Village Board;no charges shall be assessed for failure of the Village to appropriate funds in future contract
years.
SECTION 4.PERSONNEL.SUBCONTRACTORS.
A. Key Project Personnel.The Key Project Personnel identified in Exhibit A shall be primarily responsible for
carrying out the Services on behalf of the Firm.The Key Project Personnel shall not be changed without the
Village's prior written approval,which shall not be unreasonably withheld.
B. Availability of Personnel.The Firm shall provide all personnel necessary to complete the Services including,
without limitation,any Key Project Personnel identified in this Agreement.TheFirm shall notify the Village as
soon as practicable prior to terminating the employment of, reassigning,or receiving notice of the resignation of,
any Key Project Personnel.The Firm shall have no claimfor damages and shall not bill the Village for additional
time and materials charges as the result of any portion of the Services which must be duplicated or redone due to
such termination or for any delay or extension of the Time of Performance as a result of any such termination,
reassigning,orresignation.
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SECTION 4.PERSONNEL. SUBCONTRACTORS(cont j
C. Approval and Use of Subcontractors.The Firm shall perform the Services with its own personnel and under the
management,supervision,and control of its own organization unless otherwise approved by the Village Manager
in writing.All subcontractors and subcontracts used by the Firm shall be acceptable to,and approved in advance
by,the Village Manager.The Village Manager's approval of any subcontractoror subcontract shall not relieve the
Firm of full responsibility and liability for the provision,performance,and completion of the Services as required
by the Agreement.All Services performed under any subcontract shall be subject to all of the provisions of this
Agreement in the same manneras if performed by employees of the Firm. For purposes of this Agreement,the
term"Firm"shall be deemed also to refer to all subcontractors of the Firm,and every subcontract shall include a
provision binding the subcontractor to all provisions of this Agreement.
D. Removal of Personnel and Subcontractors. If any personnel or subcontractor fails to perform the Services in a
manner satisfactory to the Village,the Firm shall immediately upon notice from the Village Manager remove and
replace such personnel or subcontractor.The Firm shall have no claim for damages,for compensation in excess
of the amount contained in this Agreement for a delay or extension of the Time of Performance as a result of
any such removal or replacement.The Firm shall employ competent staff and shall discharge, at the request of
the Village Manager,any incompetent, unfaithful,abusive or disorderly staff or subcontractor in its employ.
SECTION S.CONFIDENTIAL INFORMATION.
A. Confidential Information.The term"Confidential Information"shall mean information in the possession or under
the control of the Village relating to the technical, business or corporate affairs of the Village;Village property;
user information,including,without limitation,any information pertaining to usage of the Village's computer
system,including and without limitation,any information obtained from server logs or other records of electronic
or machine readable form;and the existence of,and terms and conditions of,this Agreement.Village
Confidential Information shall not include information that can be demonstrated: (i)to have been rightfully in the
possession of the Firm from asource other than the Village prior to the time of disclosure of said information to
the Firm underthis Agreement("Time of Disclosure");(ii)to have been in the public domain prior to the Time of
Disclosure; (iii)to have become part of the public domain after the Time of Disclosure by apublication or by any
other means except an unauthorized act or omission or breach of this Agreement on thepart of the Firm or the
Village;or(iv)to have been supplied to the Firm after the Time of Disclosure without restriction by a third party
who is under no obligation to the Village to maintain such information in confidence.
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SECTION 5.CONFIDENTIAL INFORMATION. (cont)
B. No Disclosure of Confidential Information by the Firm.The Firm acknowledges that it shall,in performing the
Services for the Village under this Agreement,have access to or be directly or indirectly exposed to Confidential
Information.The Firm shall hold confidential all Confidential Information and shall not disclose or use such
Confidential Information without express priorwritten consent of the Village Manager.The Firm shall use
reasonable measures at least as strict as thosethe Firm uses to protect its own confidential information.Such
measures shall include,without limitation,requiring employees and subcontractors of the Firm to execute a
non-disclosure agreement before obtaining access to Confidential Information.
SECTIO ! A NIX
h N;v I N50 h NCE
A. Standard of Care. In providing services under this Agreement,the Firm will endeavor to perform in a manner
consistent with that degree of care and skill ordinarily exercised by members of the same profession currently
practicing under similar circumstances.The Firm makes no warranty, either express or implied,as to the
professional services rendered under this Agreement.The Firm shall exercise the same standard of care to
comply with applicable laws,codes and regulations in effect as of the date of the execution of this Agreement.
B. Insurance. Firm shall maintain throughout the term of this Agreement insurance,evidencing at least the
minimum insurance coverages and limits as set forth in Exhibit C tothis Agreement.
C. No Personal Liability. No elected or appointed official,agent,or employee of the Village shall be
personally liable,in law or in contract,to the Firm as the result of the execution of this Agreement.
D. Indemnity/Hold Harmless Provision To the fullest extent permitted by law,the Firm hereby agrees to indemnify
and hold harmless the Village, its officials,agents and employees against all injuries,deaths,loss,damages,claims,
patent claims,suits,liabilities,judgments,cost and expenses, including reasonable attorney's fees,which may in
anywise accrue against the Village,its officials,agents and employees arising in whole or in part or in consequence
of the negligent performance of this work by the Firm,its employees,or subcontractors,except those due to the
negligent acts or omissions of the Village,its agents or employees. Firm expressly understands and agrees that any
performance bond or insurance policies required by this contract,or otherwise provided by the Firm,shall in no
way limit the responsibility to indemnify, keep and save harmless the Village, its officials,agents and employees as
herein provided.
E. KoteckiWWaiver. In addition to the requirements set forth above,the Firm (and any subcontractor into whose
subcontract this clause is incorporated)agrees to assume the entire liability for all personal injury claims suffered
by its own employees and waives any limitation of liability defense based upon the Worker's Compensation Act and
cases decided there under. Firm agrees to indemnify the Village from and against all such loss,expense,damage or
injury,including reasonable attorneys'fees,which the Village may sustain as a result of personal injury claims by
Firm's employees,except to the extent those claims arise as a result of the Village's own negligence.
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SECTION 7.CONSULTANT AGREEMENT GENERAL PROVISIONS
A. Relationship of the Parties.The Firm shall act as an independent contractor in providingand performing the
Services.Nothing in, nor done pursuant to,this Agreement shall be construed (i)to create the relationship of
principal and agent,employer and employee,partners,or jointventures between the Village and Firm;or(ii)
to create any relationship between the Village and any subcontractor of the Firm.
B. Conflict of Interest.The Firm represents and shall at all times abide by professional ethical requirements and
other applicable law regarding conflicts of interest.
C. No Collusion.The Firm represents and certifies that the Firm is not barred from contracting with a unit of state
or local government as a result of(i)a delinquency in the payment of any tax administered by the Illinois
Department of Revenue unless the Firm is contesting,in accordance with the procedures established by the
appropriate revenue act, its liability for the taxor the amount of the tax,as set forth in Section 11-42.1-1 et seq.of
the Illinois Municipal Code,651LCS 5/11-42.1-1 et seq.;or(ii)a violation of either Section 33E-3 or Section 33E-4
of Article 33E ofthe Criminal Code of 1961,720 1LCS 5/33E-1 et seq.The Firm represents that the only persons,
firms,or corporations interested in this Agreement as principals are those disclosed to the Village prior to the
execution of this Agreement,and that this Agreement is made without collusion with any otherperson,firm,or
corporation. If at any time it shall be found that the Firm has, in procuringthis Agreement,colluded with any
other person,firm,or corporation,then the Firm shall be liable to the Village for all loss or damage that the Village
may suffer,and this Agreement shall,at theVillage's option, be null and void.
D. Sexual Harassment Policy.The Firm certifies that it has a written sexual harassment policy in full compliance with
Section 2-105(A)(4)of the Illinois Human Rights Act,775 ILCS 512-105(A)(4).
E. Termination. Notwithstanding any other provision hereof,the Village Manager may terminate thisAgreement,
without cause,at any time upon 15 calendar days prior written notice to the Firm. In theevent that this
Agreement is so terminated,the Firm shall be paid for Services actually performed and reimbursable expenses
actually incurred, if any, prior to termination, not exceeding the value of the Services completed as determined
as provided in Exhibit B.
F. Term.The Time of Performance of this Agreement,unless terminated pursuant to the terms of this
Agreement,shall be for 12 months.The Agreement may be renewed upon mutual agreement by both
parties for additional 12 month periods.At the end of any term the Village of Buffalo Grove reserves the
right to extend this agreement for a period of up to ninety(90)calendar days for the purpose of securing a
new agreement.
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SECTION 7 CONSULTANT AGREEMENT GENERAL PROVISIONS(cont.)
G. Compliance with Laws and Grants. Firm shall give all notices, pay all fees,and take all other action that may be
necessary to ensure that the Services are provided,performed,and completed in accordance with all required
governmental licenses,or other approvals and authorizations that may be required in connection with providing,
performing,and completing the Services,and shall endeavor to comply with all applicable statutes,ordinances,
rules,and regulations, including without limitation the Fair Labor Standards Act;any statutes regarding
qualification to do business;any statutes prohibiting discrimination because of,or requiring affirmative action
based on,race,creed,color, national origin,age,sex,or other prohibited classification,including,without
limitation,the Americans with Disabilities Act of 1990,42 U.S.C.§§ 12101 et seq.,and the Illinois Human Rights
Act,775 ILCS 5/1-101 et seq. Firm shall also comply with all conditions of any federal,state,or local grant
received byOwner or Firm with respect to this Agreement or the Services.
Firm shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi-
governmental agency or body that may arise,or be alleged to have arisen,out of or in connection with Firms,or its
subcontractors',performance of,or failure to perform,the Services or any part thereof.
Every provision of law required by law to be inserted into this Agreement shall be deemed tobe inserted herein.
H. Default. If the Firm has failed or refused to prosecute,or has delayed in the prosecution of,the Services with
diligence at a rate that assures completion of the Services in full compliance with the requirements of this
Agreement,or has otherwise failed,refused,or delayed to perform or satisfy the Services or any other
requirement of this Agreement("Event of Default"),and fails to cure any such Event of Default within fourteen
(14)calendar days after the Firm's receipt of written notice of such Event of Default from the Village,then the
Village shall have the right,without prejudice to any other remedies provided by law or equity,to pursue any one
or more of the following remedies:
1. Cure by Firm.The Village may require the Firm,within a reasonable time,to complete or correct all or
any part of the Services that are the subject of the Event of Default;and to take any or all other action
necessary to bring the Firm and the Services into compliance with this Agreement.
2. Termination of Agreement by Village.The Village may terminate this Agreement without liability
for further payment of amounts due or to become due under thisAgreement.
3. Withholding of Payment by Village.The Village may withhold from any payment,whether or not
previously approved,or may recover from the Firm,any and all costs,including attorneys'fees and
administrative expenses,incurred by the Village as the result of any Event of Default by the Firm or as
a result of actions taken by the Village in response to any Event of Default by the Firm.
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SECTION 7.CONSULTANT AGREEMENT GENERAL PROVISIONS(cont.)
I. No Additional Obligation.The Parties acknowledge and agree that the Village is under no obligation under
this Agreement or otherwise to negotiate or enter into any other or additional contractsor agreements with
the Firm or with any vendor solicited or recommended by the Firm.
J. Village Manager Authority. Notwithstanding any provision of this Agreement,any negotiations or agreements
with,or representations by the Firm to vendors shall be subject to the approval of the Village Manager.The
Village shall not be liable to any vendor or other third party for any agreements made by the Firm, purportedly
on behalf of the Village,without the knowledge of and express approval by the Village Manager.
K. Mutual Cooperation.The Village agrees to cooperate with the Firm in the performance ofthe Services,including
meeting with the Firm and providing the Firm with such confidential and non-confidential information that the
Village may have that may be relevant and helpful to the Firm's performance of the Services.The Firm agrees to
cooperate with the Village in the performance of the Services to complete the Work and with any other Firms
engaged by the Village.
L. News Releases.The Firm shall not issue any news releases or other public statements regarding the Services
without prior approval from the Village Manager. Nothing Herein shall limit the Firm's right to identify the
Village as a client of the Firm or from disclosing matters arising from the relationship between the Village and
the Firm that are subject to disclosure under the Illinois Freedom of Information Act, (5 ILCS 140,et seq)
M. Ownership.Designs,drawings,plans,specifications,photos, reports, information,observations, records,
opinions,communications,digital files,calculations,notes,and any other documents,data,or information,in any
form, prepared,collected,or received by the Firm in connection with any or all of the Services to be performed
underthis Agreement("Documents")shall be and remain the exclusive property of the Village.At the Village's
request,or upon termination of this Agreement,the Firm shall cause the Documents to be promptly delivered to
the Village,in original format or a suitable facsimile acceptable to the Village.
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SECTION 8.GENERAL PROVISIONS.
A. Amendment. No amendment or modification to this Agreement shall be effective unless and until such
amendment or modification is in writing, properly approved in accordance with applicable procedures, and
executed.
B. Assignment.This Agreement may not be assigned by the Village or by the Firm without the prior written consent
of the other party.
C. Binding Effect.The terms of this Agreement shall bind and inure to the benefit of the Parties hereto and their
agents,successors,and assigns.
D. Notice.Any notice or communication required or permitted to be given under this Agreement shall be in writing
and shall be delivered (i) personally,(ii)by a reputable overnight courier, (iii)by certified mail and deposited in
the U.S.Mail, postage prepaid,(iv)by facsimile,or(v)by electronic Internet mail("e-mail"). Facsimile notices
shall be deemed valid only to the extent that they are(a)actually received by the individual to whom addressed
and(b)followed by delivery of actual notice in the manner described in either(i),(ii),or(iii)above within three
business days thereafter at the appropriate address setforth below. E-mail notices shall be deemed valid and
received by the addressee thereof when delivered by e-mail and (a)opened by the recipient on a business day at
the address set forth below, and(b)followed by delivery of actual notice in the manner described in either(i),(ii)
or(iii)above withinthree business days thereafter at the appropriate address set forth below. Unless otherwise
expressly provided in this Agreement, notices shall be deemed received upon the earlier of(a)actual receipt;(b)
one business day after deposit with an overnight courier as evidenced by a receipt of deposit;or three
business days following deposit in the U.S. mail. By notice complying with the requirements of this Subsection,
each Party shall have the right to change the address or the addressee,or both,for all future notices and
communications to such party,but no notice of a change of addressee or address shall be effective until actually
received.The provisions of this Section 8 D shall not control with respect to the manner of communications
utilized by the Firm in rendering the Services.
Notices and communications to the Village shall be addressed to,and delivered at,the following address:
Village of Buffalo Grove("Village")
50 Raupp Blvd.
Buffalo Grove, IL 60089
Attn: Dane Bragg
Email:dbragg@vbg.org
cc:
Notices and communications to the Firm shall be addressed to,and delivered at,thefollowing address:
Gewalt Hamilton Associates, Inc.
625 Forest Edge Drive
Vernon Hills,IL 60061
Attn: Leo Morand
Email: LMorand@gha-engineers.com
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SECTION 8.GENERAL PROVISIONS (conL
E. Third Party Beneficiary. No claim as a third party beneficiary under this Agreement by any person,firm,or
corporation other than the Firm shall be made or be valid against the Village.
F. Provisions Severable. If any term,covenant,condition,or provision of this Agreement is held by a court of
competent jurisdiction to be invalid,void,or unenforceable,the remainder of the provisionsshall remain in full
force and effect and shall in no way be affected,impaired or invalidated.
G. Time.Time is of the essence in the performance of this Agreement.
H. Governing Laws.This Agreement shall be interpreted according to the internal laws, but notthe conflict
of laws rules,of the State of Illinois.Venue shall be in Cook County,Illinois
I. Entire Agreement.This Agreement constitutes the entire agreement between the parties and supersedes
any and all previous or contemporaneous oral or written agreements and negotiations between the Village
and the Firm with respect to the Request for Proposal.
J. Waiver.No waiver of any provision of this Agreement shall be deemed to or constitute a waiver of any other
provision of this Agreement(whether or not similar)nor shall any such waiver be deemed toor constitute a
continuing waiver unless otherwise expressly provided in this Agreement.
K. Exhibit. Exhibit,A and Exhibit B are attached hereto,and by this reference
incorporated in and made a part of this Agreement.In the event of a conflict between the Exhibit and the text of
this Agreement,the text of this Agreement shall control.
L. Rights Cumulative.Unless expressly provided to the contrary in this Agreement,each and every one of the rights,
remedies,and benefits provided by this Agreement shall be cumulative and shall not be exclusive of any other
such rights, remedies,and benefits allowed by law.
M. Calendar Days and Time. Unless otherwise provided in this Contract,any reference in this Contract to"day"or
"days"shall mean calendar days and not business days. If the date for giving of any notice required to be given,or
the performance of any obligation,under this Contract falls on a Saturday,Sunday or federal holiday,then the
notice or obligation may be given or performed on the next business day after that Saturday,Sunday or federal
holiday.
N. No Waiver of Tort Immunity.Nothing contained in this Agreement shall constitute a waiver by the Village of any
right, privilege or defense available to the Village under statutory or common law, including, but not limited to,
the Illinois Governmental and Governmental Employees Tortlmmunity Act,74S ILCS 10/1-101 et seq., as
amended.
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SECTION 8.GENERAL PROVISIONS (cont1
O. Freedom of Information.The Firm agrees to furnish all documentation related to the Contract,the Work and any
documentation related to the Village required under an Illinois Freedom of Information Act(ILCS 140/1 et.seq.)
("FOIA")request within five(5)calendar days after the Village issues Notice of such request to the Firm.
P. Counterpart Execution.This Agreement may be executed in several counterparts, each of which,when executed,
shall be deemed to be an original,but all of which together shall constitute one and the same instrument.
ACKNOWLEDGEMENT.
The undersigned hereby represent and acknowledge that they have read the foregoing Agreement,that they
know its contents,and that in executing this Agreement they have received legaladvice regarding the legal
rights of the party on whose behalf they are executing this Agreement,and that they are executing this
Agreement as a free and voluntary act and on behalf of the named parties.
IN WITNESS WHEREOF,the Parties have executed this Agreement as of the dates set forth below.
VILLAGE OF BUFFALO GROVE
By: A L�
Dane Bragg,V'lage Manager
Date: 62-2U-1020
Firm
By:..�
Leo Morand
Title:Assistant Director of Municipal Services
Date: �
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Exhibit A.
("Services")
Proposal documents
12
iiiiiiil fil GEWALT HAMILTON
IIIIIIIIIIIanASSOCIATES, INC.
February 5, 2020 CoNSULTIN G E N G I N E E E E R R IS S
Updated February 7, 2020 625 Forest Edge Drive,Vernon Hills,IL 60061
Mr. Kyle E Johnson, P.E. TEL 847.478.9700 0 FAx 847.478.9701
Civil Engineer II www.gha-engineers.com
Village of Buffalo Grove
51 Raupp Blvd.
Buffalo Grove, IL 60089
Re: Professional Surveying, Engineering, and Resident Engineering Services
2020-2022 Capital Improvement Projects
Village of Buffalo Grove
GHA Proposal No. 2020.M001
Dear Mr. Johnson:
Thank you for considering Gewalt Hamilton Associates, Inc. (GHA) for the surveying and design
engineering, resident engineering, and construction staking services for the above referenced project. Our
firm is well qualified to perform this work and is eager to continue serving the Village of Buffalo Grove. We
understand the significance of this program and look forward to being part of the team to deliver these
projects to the residents of Buffalo Grove.
The 2020-2022 Capital Improvement Projects that GHA has been asked to assist with include:
• Saxon/Downing Project(2020)
• Green Knolls/Gail Project(2020)
• Melinda/Hiawatha Project(2020)
• Hidden Lake Drive (2020)
• Northwood at Buffalo Grove Project(2021)
• Forest/Glendale Project(2022)
• Golfview Project(2022)
• Various MFT Improvements (2020-2022)
If you should have any questions or require additional information, please do not hesitate to contact me.
Sincerely,
Gewalt Hamilton Associates, Inc.
Leo X. Morand, P.E.
Assistant Director of Municipal Services
(morn h -en ieers.co
Encl.: GHA Proposal No.2020.M001
6601 Stephens Station Road,Unit 107,Columbia, MO 65202 in TEL 573,397.6900 iuip Fnx 573.397.6901
Fil GEWALT HAMILTON
Il", a
ASSOCIATES, INC.
Professional Surveying, Engineering, and Resident CONSULTI N G ENGINEERS
Engineering Services 625 Forest Edge Drive,Vernon Hills,IL 60061
2020— 2022 CIP Program TEL 847.478.9700 9 FAx 847.478.9701
Village of Buffalo Grove www.gha-engineers.com
GHA Proposal No. 2020.M001
Village of Buffalo Grove (Client), 51 Raupp Blvd., Buffalo Grove, IL 60089, and Gewalt Hamilton
Associates, Inc. (GHA), 625 Forest Edge Drive, Vernon Hills, IL 60061, agree and contract as follows:
I. Project Understanding
The Village of Buffalo Grove wishes to conduct various Capital Improvement Projects between 2020 and
2021 consisting of work at various locations within the Village, as follow:
1. Saxon/Downing Project—2020—4,900 Linear Feet
a. The Saxon/Downing Project will most likely include replacement of all water main and
pavement and select improvements to the storm sewer, curb and sidewalk. Full
engineering plans and specifications will be developed for bidding and construction. This
effort is already being provided under a separate contract.
b. A conventional existing condition survey of the project limits is already being provided
under a separate contract.
c. A Cook County permit will be necessary for work within the Buffalo Grove Road right of
way.
d. An Illinois Department of Transportation permit will be necessary for work within the
Dundee Road right of way.
e. An Illinois Environmental Protection Agency Division of Public Water Supplies permit will
be necessary for the water main improvements.
f. An Illinois Environmental Protection Agency NPDES permit will be necessary due to the
amount of soil disturbance created by this project.
g. Resident Engineering and Construction Staking services will be provided on this project.
2. Green Knolls/Gail Project—2020—4,550 Linear Feet
a. The Green Knolls/Gail Project will most likely include replacement of all road base,
pavement and curb. Select improvements to include storm sewer and sidewalk. Full
engineering plans and specifications will be developed for bidding and construction. This
effort is already being provided under a separate contract.
b. A conventional existing condition survey of the project limits is already being provided
under a separate contract.
6601 Stephens Station Road,Unit 107,Columbia, MO 652020 TEL 573.397.6900 a FAx 573.397,6901
c. An Illinois Environmental Protection Agency NPDES permit will be necessary due to the
amount of soil disturbance created by this project.
d. Resident Engineering and Construction Staking services will be provided on this project.
3. Melinda/Hiawatha Project—2020—4,225 Linear Feet
a. The Melinda/Hiawatha Project will most likely include replacement of all water main and
pavement and select improvements to the storm sewer, curb and sidewalk. Full
engineering plans and specifications will be developed for bidding and construction.
b. A conventional existing condition survey of the project limits will also be necessary.
c. An Illinois Environmental Protection Agency Division of Public Water Supplies permit will
be necessary for the water main improvements.
d. An Illinois Environmental Protection Agency NPDES permit will be necessary due to the
amount of soil disturbance created by this project.
e. Resident Engineering and Construction Staking services will be provided on this project.
4. Hidden Lake Drive Project—2020—2,150 Linear Feet
a. The Hidden Lake Project will most likely include pavement patching and select curb and
sidewalk replacement. Full quantities and specifications will be developed for bidding and
construction.
b. Resident Engineering and Construction Staking services will be provided on this project.
5. Northwood at Buffalo Grove Project—2021 —5,900 Linear Feet
a. The Northwood at Buffalo Grove Project will most likely include replacement of all
pavement and select improvements to the storm sewer, curb and sidewalk. Full
engineering plans and specifications will be developed for bidding and construction.
b. A conventional existing condition survey of the project limits will be necessary.
c. An Illinois Environmental Protection Agency NPDES permit will be necessary due to the
amount of soil disturbance created by this project.
d. Resident Engineering and Construction Staking services will be provided on this project.
6. Forest/Glendale Project—2022—8,175 Linear Feet
a. The Forest/Glendale Project will most likely include replacement of all water main and
pavement and select improvements to the storm sewer, curb and sidewalk. Full
engineering plans and specifications will be developed for bidding and construction.
b. A conventional existing condition survey of the project limits will be necessary.
c. An Illinois Environmental Protection Agency Division of Public Water Supplies permit will
be necessary for the water main improvements.
d. An Illinois Environmental Protection Agency NPDES permit will be necessary due to the
amount of soil disturbance created by this project.
----February 5,2020 updated February 7,2020...................GHA Proposal No.2020.M001 Page 2 of 9
e. Resident Engineering and Construction Staking services will be provided on this project.
7. Golfview Project—2022—2,300 Linear Feet
a. The Golfview Project will most likely include replacement of all water main and pavement
and select improvements to the storm sewer, curb and sidewalk. Full engineering plans
and specifications will be developed for bidding and construction.
b. A conventional existing condition survey of the project limits will be necessary
c. A Cook County permit will be necessary for work within the Buffalo Grove Road right of
way.
d. An Illinois Department of Transportation permit will be necessary for work within the
Dundee Road right of way.
e. An Illinois Environmental Protection Agency Division of Public Water Supplies permit will
be necessary for the water main improvements.
f. An Illinois Environmental Protection Agency NPDES permit will be necessary due to the
amount of soil disturbance created by this project.
g. Resident Engineering and Construction Staking services will be provided on this project.
8. Various MFT Improvements (2020-2022)
a. The Various MFT Improvements are anticipated to include projects such as pavement
patching, pavement markings, cracksealing, sidewalk patching, etc. using MFT funds. It is
anticipated that the Village will budget roughly$750,000 of MFT funds each year to use on
these projects. Full bid documents including specifications and quantities will be
developed for bidding and construction. We note that the 2020 MFT program is being
completed for the most part under a separate contract.
b. Resident Engineering and Construction Staking services will be provided on this project.
II. Scope of Services
The scope of services is based upon our knowledge of the Village, our review of the information furnished
to us, and our extensive experience in preparing contract documents for water main improvement projects.
A. Existing Conditions and Topographic Survey
GHA shall provide an existing condition and topographic survey of the right-of-way (ROW). GHA will
obtain benchmark data(NAVD 88)from the Village of Buffalo Grove, Lake/Cook County, or the
USGS.All spot grades and contours will be referenced to NAVD88 Elevations. Our cost presumes a
suitable benchmark will be located within 1,000' of the site. GHA's services for the survey will
include:
1. Detailed schedule of the survey control with X, Y, and Z coordinates.
2. Locate all topographic features within the various project limits. This data will include curbs
(including type of curb), pavements, driveways, sidewalks, visible property monuments, ROW
line monuments and all visible utilities. The project limits will extend 25' beyond each leg of the
February 5,2020 updated February7,2020 GHA Proposal No. 2020.M001 Page 3 of 9
P 9 ........9
intersecting streets. Each driveway will be surveyed with elevations provided to 10' past the
sidewalk or ROW, wherever possible.
3. Location, size(diameter), direction of flow, pipe material type, rim and invert elevations of
water, sanitary and storm utilities existing within the ROW, as evidenced by onsite observation.
Confined space entry is not included in this scope of work.
4. Elevations will be obtained at all surveyed points. The cross-section data will include the back
of sidewalk, street edge of sidewalk, top of curb, curb flow line, and centerline of pavement.
Elevations will be obtained at each manhole, catch basin, and valve vault rim. At intersections,
the flow line elevations for all curb returns, grade breaks, and locations 25', 50', and 100'
distant will also be obtained.
5. Locate existing tree and brush lines in the ROW. Trees 6" in diameter or greater will be
individually located (tagging and identification are not included).
6. Contact Joint Utility Location Information for Excavators (JULIE) to obtain copies of atlas maps
identifying public utility information that may be located within the project area. This work does
not include contacting JULIE for a field locate.
7. Establish the Village ROW and property lines within the limits of the survey work.
B. Final Engineering Design Phase
Upon notice to proceed, GHA will provide the following services:
1. Meet with Village Staff to discuss the project. We anticipate up to four(4) meetings with Village
staff throughout the design process of each project. We have based our level of compensation
on this number of meetings.Additional meetings requested by the Village will be billed as an
additional service.
2. Preparation of final engineering plans to include a Title Sheet, Plans, General Notes and
Details for Construction.
3. Preparation of project notes and contract specific directions for road improvements, including
traffic control, working conditions, material specifications, coordination with public inspection
agencies, and other coordination and construction information.
4. Preparation of a submittal to the various permitting agencies noted in the Project
Understanding.
5. Preparation of an Engineer's Opinion of Probable Cost based on the completed final
engineering plans and specifications.
6. Preparation of complete bid packages for distribution to contractors and the Village.
7. Respond to bidding questions and issue addenda as necessary.
8. Attend the bid opening, prepare a summary of the received bids, and make a recommendation
for award of the contract.
C. Resident Engineering Services
Upon notice to proceed, GHA will provide the following services:
2. Preconstruction Meeting and Coordination
February 5,2020 updated February 7,2020 GHA Proposal No.2020.M001 4
Page ..............
g of 9
a. Prepare an agenda and lead the preconstruction meeting.
b. Provide meeting minutes to all attendees.
c. Review shop drawings(with Village input), schedule, subcontractors and all other
preliminary information before starting work.
d. Curb patches will not be laid out on the plans, it is expected the construction engineer will
select these areas.
e. ADA corners will only be designed at controlled stops. It is expected the construction
engineer will determine the limits of removal and design the modifications in the field to
ensure current compliance with current rules and regulations.
3. Construction Observation and Documentation
a. Full-time construction observation. The Village does not allow for Saturday work unless it
creates an overall benefit to the residents. If it is permitted, then one full day is removed
from the completion date.
b. Conduct weekly progress meetings and supply all attendees with meeting minutes.
c. Ensure all materials and procedures are in conformance with the contract, plans and
specifications.
d. Maintain IDOT inspection rates.
e. Create a photo log of the construction process.
f. Communicate with all residents about their project related concerns.
g. Maintain daily documentation in accordance with IDOT's documentation of contract
quantities and complete weekly reports for the contractor's and Village's use.
h. Create and agree to pay estimates with the contractor, and then provide recommendations
to the Village.
i. If a field change or authorization is required,whether force account or agreed unit price,
GHA will notify and advise the Village prior to making any decisions. In addition, our
detailed documentation of the Contractor's daily activities will help provide sufficient
information to permit verification of the nature and costs of any changes in plans or
authorized extra work.
j. Other various tasks as needed to complete the project work.
k. After the contractor has submitted notice of final completion in writing of the project the
Village will walk the site with the contractor to assemble a punch list. The construction
engineer will need to be present for this walk through and all of the contractor's effort in
completing the punch list work. The Village will then complete the final walk through when
all of the punch list work is complete. As the extent of punch list work is unknown at this
time please use 160 hours of construction engineer time and 12 hours of project manager
for this portion of the work.
I. As a representative or liaison of the Village of Buffalo Grove, GHA staff understands the
importance of our interface with the public, and will conduct all dealings with public
February 5,2020 updated February 7,2020 GHA Proposal No. 2020.M001 Page 5 of 9
officials, business owners, residents, and the traveling public with professionalism and
courtesy.
4. Asset Management Documentation
We understand the Village will provide IPads with Cartegraph apps already loaded in order for
us to document the necessary assets during construction. We will perform the following tasks:
a. Pavement Patching Projects—Each patch to be recorded against the asset as an
individual task. The size of patch to be noted. No pictures will be necessary.
b. Sidewalk Patching—Take a picture before and after the work. Add a task for the
replacement and show the length and width.
c. Drainage Repair Projects—All projects will already be logged in Cartegraph. Each repair
task will need to document with pictures the before condition, the after condition, and what
is below surface.
d. Street& Utility Projects—The desire is to focus on items that will be buried or have some
special circumstance. Items to document will include water service connections,
storm/sanitary manhole connections, fire hydrants, sewer point repairs, and if available any
field adjustments to utilities. It is understood that pictures of each of these items may not
be available to be added to each item in cartegraph.
5. Documentation Closeout
a. Review contractor submitted as-built drawings.
b. Agree to final quantities with the contractor.
c. Complete a road by road cost breakdown, details to be supplied by the Village. .
D. Construction Staking Services
We will provide all necessary construction staking for the selected Contractor to construct the
improvements. This will include marking curb, sidewalk, and pavement for patching and/or installing
stakes to determine line and grade of improvements.
E. Deliverables
The following will be delivered to the Village upon completion of the project:
1. Digital and paper copies of work performed by GHA.
2. Two copies of all engineering plan sets.
3. Bid specifications.
III. Additional Services, and Services not Included
We are prepared and would be pleased to provide additional assistance outside the scope described.
These services may be provided at the request of the Village as an additional service.
1. Meetings with public officials, Village staff, agencies, homeowners, or consultants beyond
those noted in the scope. Attendance at public hearings.
February 5,2020 updated February 7,2020 GHA Proposal No.2020.M001 Page 6 of 9
2. Performing surveying, mapping, plat and topographic work, including investigation of
underground utilities and physical location of them.
3. Clean Construction or Demolition Debris (CCDD) testing, analysis, and certification.
4. Coordinating relocation of non-Village owned utilities.
5. Preparation of multiple bid set plans or phased plans.
6. Review fees or utility locate fees.
IV. Engineering Staff
Mr. Leo X. Morand, P.E. will function as the Project Manager. Mr. Brian J. Wesolowski, PE will function as
the Lead Project Engineer. Mr. Lucas J. Deferville will function as the Lead Resident Engineer. Additional
professional and technical staff will provide support as needed. See organization chart below for more
information. Resumes of key individuals on our team are attached at the end of this proposal.
The V11189, 11 Of
Ru ll be Grove
Leo Morand, PE *'• Todd Gordon, P.E.,MBA
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Brian Wesolowski,P.E.,CFM Lucas Deferville
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To Be Named To Be Named
February 5,2020 updated February 7,2020 GHA Proposal No.2020.M001 Page 7 of 9
V. Compensation for Services
Based upon the scope of services noted above, GHA proposes to invoice (using the attached hourly rates)
the Village of Buffalo Grove on a not-to-exceed (NTE) fee as shown below.
t Saxon/Downing IPiroject
Resident Engineering/Construction Staking_ $272,000.00
1.Saxon/Downing Subtotal $272,000.00
Green Kiunoiis/Gaul Project
Resident Engineering/Construction Staking $255,0 00.00
2.Green Knolls/Gail Subtotal $255,000.00
I I HridafiHiawatha Project
Existin ConditionswSurver $27,000.00 ....
Final Enineerin _ $162,400.00
Resident Engineering 1 Construction Staking $255,00000
_ 3ITITMelinda/Hiawatha Subtotal $444,400.00
4, Nlidd�mn I�r�irrm ProlaWct ........
Final En ineering I $12,000.00
www
Resident En ineerin I Construction Staking $25,000.00
4.Hidden Lake SutjtolaN $37 000.00
5, 2020 WIT'Pro"acts_ ...w..0
Final Enineerine� _ _ _ $4 000.00
Resident EngineeringI Construction Staking $85„500.00
5.2020 MFT Subtotal 1 $89,500.00
0, Noidhllwood at B uffWo Grove ct
. _
Existing Conditions Survey $37„000.00
.� wwwwwwww.
Final Engineering wwwwww $197,000.00
Resident Engineering/Construction Staking $338,000.00
6. Northwood at Buffalo Grove SubtotalITIT $572,000.00
T. 2021 MFT Protects
Final Engineering $18,000.00
Resident Engineering/Construction Staking $90,000.00
7.2021 SIFT Subtotal ;$10�8,000.00
8,, Fo rumst/Glleirrdale Pro°ruart
... ... ......
Existing Conditions Survey $50,000.00
Final Engineering � .. .... ... ..... $321,60.............._.����
0.00
Resident Engineering/Construction Staking $544,700.00
0 Gollfv'oew IPira e,ct.
8. 2r sllGlendale Subtotal $916,300.00
Existing Conditions Survey 00
Final Engineering $141,300.00
Resident Engineering/Construction Staking �. .......
kin $204,400.00
. ................................... 9.Forest/Glendale Subtotal $360,700.00
.. ._.._ __......
10, 2022 MFT Projects
Final Engineering _ ... .. $19,000.00
Resident Engineering/Construction Staking �..... ... ......... ...... $92,000.00 WWWWW
10.2022 MFT Subtotal $111,000.00
TOTAL LABORw $3,165.900
REIMBURSABLE EXPENSES $65,000.00
MONNNNIImnmIIMN0IJIDONNYOM IWYWY�OWON...O... ONOMOMOMOMOOQ000 uuuti1Wf0001uuu11 MOm�lmmmmlmllmmmmmm�lmmmml0mm mmmm IIIMMfiMI WM0'mI0M 000000 W0-0.
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Note: A detailed manhour estimate is attached at the end of this proposal.
February 5,..202........0._.......................... ���.�� ���...........................a_
updated February 7,2020 GHA Proposal No.2020.M001 Page 8 of 9
Reimbursable expenses, including items such as printing, messenger service, daily vehicle charge, mileage
etc.,will be billed to the Client without markup. Invoices will be submitted monthly and will detail services
performed.
VI. General Conditions
The delineated services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be
performed as reasonably required in accordance with the generally accepted standards for civil engineering
and surveying services as reflected in the contract for this project at the time when and the place where the
services are performed.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor
of a third party against either the Client or GHA. GHA's services under this Agreement are being performed
solely for the Client's benefit, and no other party or entity shall have any claim against GHA because of this
Agreement or the performance or nonperformance of services hereunder. In no event shall GHA be liable
for any loss of profit or any consequential damages.
The Client and GHA agree that all disputes between them arising out of or relating to this Agreement or the
Project shall be submitted to nonbinding mediation in Chicago, Illinois unless the parties mutually agree
otherwise.
This Agreement, including all subparts and Atfachment A, which is attached hereto and incorporated herein
as the General Provisions of this Agreement,constitute the entire integrated agreement between the
parties which may not be modified without all parties consenting thereto in writing.
By signing below you indicate your acceptance of this Agreement in its entirety.
Gewalt Hamilton Associates, Inc. Village of Buffalo Grove
Leo X. Morand, P.E.
Associate/Senior Engineer Name:
Title:
Date:
Encl.: Attachment A
Hourly Rates
Key Resumes
Manhour Estimate
February 5,2020 updated
February 7,2020 GHA Proposal No 2020.M001 g 0 plated Feb ry p Page 9 of 9
rA I riGEW ALT HAMILTON
ASSOCIATES, INC.
,4n Empl ogee-Ourrced Company
GHA PROFESSIONAL SERVICES HOURLY RATE GUIDE:
2020
The following rates will remain in effect until December 31, 2020, at which time they are subject to an
annual increase:
PRINCIPAL $ 216.00
CIVIL ENGINEER VI $ 185.00
CIVIL ENGINEER V $ 182.00
CIVIL ENGINEER IV $ 180.00
CIVIL ENGINEER III $ 160.00
CIVIL ENGINEER II $ 150.00
CIVIL ENGINEER I $ 130.00
LAND SURVEYOR IV $ 152.00
LAND SURVEYOR III $ 132.00
LAND SURVEYOR II $ 128.00
LAND SURVEYOR I $ 120.00
GIS PROFESSIONAL III $ 160.00
GIS PROFESSIONAL II $ 140.00
GIS PROFESSIONAL 1 $ 130.00
ENVIRONMENTAL CONS. II $ 135.00
ENVIRONMENTAL CONS. I $ 125.00
ENGINEERING TECHNICIAN V $ 178.00
ENGINEERING TECHNICIAN IV $ 136.00
ENGINEERING TECHNICIAN III $ 124.00
ENGINEERING TECHNICIAN II $ 110.00
ENGINEERING TECHNICIAN 1 $ 82.00
ADMINISTRATIVE 1 $ 66.00
Services provided under this Agreement will be billed according to the rates in effect at the time
services are rendered.
GEWALT HAMILTON ASSOCIATES, INC. - 625 FOREST EDGE DRIVE-VERNON HILLS,IL 60061
847.478.9700 GHA-Engineers.com
LEO X. MORAND, P.E.
r . " Assistant Director of Municipal Services
Gewalt Hamilton Associates, Inc.
847-821-6229 1 Imorand@aha-engneers.com
f" J EXPERIENCE
Mr. Morand joined Gewalt Hamilton Associates, Inc. in 2001 as an intern.After
receiving his degree in 2002, Mr. Morand became a full-time project engineer
focusing primarily on municipal engineering, site design, construction
engineering, and maintenance planning. Mr. Morand works directly for
numerous government agencies.
Education
Science, Civil Annual Capital Improvement Projects,Village of Buffalo Grove
Bachelor of
Engineering, Rose Civil
n Since 2013, Mr. Morand has helped the Village establish long-range goals for
Institute of Technology, `Hater main, storm sewer and roadway budgets, and assists the Village in
2002 determining project limits as well as broad-scale scope for future capital
improvement projects. Mr. Morand works with Village staff to develop budgets
Professional Registration for Board approval, and also aids in determining funding sources, potential
IL Licensed Professional additional taxes/charges on current Village water bills. Projects typically
Engineer No. 062-059505 include surveying, water main design, roadway design, roadway resurfacing,
MFT funds, permitting, resident coordination,and Resident Engineering during
Memberships construction. The combined value of work completed exceeds $10 million.
American Society of Civil
Engineers Annual Capital Improvement Projects,Village of Barrington
Mr. Morand has completed many design projects for the Village since 2004
American Public Works and has served as Project Manager for these programs since 2009. Work has
Association included the design of over 25,000 linear feet of roadway
reconstruction/rehabilitation with various utility improvements.The programs
American Water Works typically include new watermain, storm sewer upgrades, sanitary sewer
Association replacements and storm and sanitary sewer spot repairs. The combined value
of the seven programs is over$15 million.
National and Illinois Society
of Professional Engineers Sanitary Sewer Replacement Project,Village of Barrington
Mr. Morand is the Project Manager for an approximately $12 million
infrastructure improvement project scheduled for 2017-2018 construction.
Improvements include approximately 5,200 linear feet of full-depth roadway
reconstruction;800'of replacement water main;new 60"storm sewer;and new
12"-30" sanitary sewer buried to depths between 5' and 33'. The project will
address sewer surface surcharge in a key location within the Village by
reducing inflow and infiltration (1&1) and increasing sewer capacity. sanitary
sewer spot repairs. GHA services include topographic surveying and design
engineering services, and preparation of permit applications, bid documents,
and specifications.
Utility Improvements
Mr. Morand has served as Project Manager and Project Engineer on
reconstruction projects for school districts, park districts, municipalities, and
hospitals.While a good portion of the work emphasizes new improvements, a
majority of the design requires an in-depth understanding of the existing
utility systems and determination of which portions need to be rerouted and
which sections may be salvaged.
yl f�ail
Director of Construction &Survey Services
Gewalt Hamilton Associates, Inc.
847-821-62181 TGordon@GHA-Engineers.com
EXPERIENCE
Todd P. Gordon is a Registered Professional Engineer practicing for over 25
years as a Civil Engineer with emphasis on municipal engineering and roadway
design. Prior to joining GHA, Mr. Gordon served as Assistant Director of
Engineering for the Village of Gurnee.
Education Construction Management
Bachelor of Science Civil Construction engineer for a variety of roadway and infrastructure projects with
Engineering, University of responsibility for project layout, utilities, construction observation, contract
Wisconsin Platteville, 1990 administration and client/agency contact.
Master of Business Municipal Engineering
Administration, Keller Coordination between public and private sector projects, including reviewing
Graduate School of engineering plans, subdivision plats, annexation and planned development
Management, 1999 agreements and permits. Project manager for capital funded improvements
and motor fuel tax projects and assisted in the inspection of related projects
Professional Registration during construction. Coordinated the planning, design and construction
Illinois Licensed engineering of several municipal-level projects including street
Professional Engineer#062- improvements, utility planning, lighting design, sanitary sewer, water main,
050080 stormwater management and long-term capital improvement planning.
Memberships Grass Lake Road Pedestrian Underpass, Lindenhurst Park District
National and Illinois Society Mr. Gordon is the Project Manager for the Phase I, Phase II and Phase III for
of Professional Engineers the creation of a new pedestrian underpass in the Village of Lindenhurst.The
Lindenhurst Park District initiated the concept to connect Wetzel Field to the
American Public Works McDonald Woods Forest Preserve by creating a pedestrian passage under
Association —Chicago Grass Lake Road. This approximately $2.5 million project was funded through
Metropolitan Chapter— an inter-governmental agreement with the Lake County Forest Preserve
Lake Branch District, Lindenhurst Park District, Lake Villa Township and the Village of
(2005 President) Lindenhurst. It also qualified for funding through the Safe Routes to School
and CMAQ(Congestion Mitigation and Air Quality)programs. Mr.Gordon was
American Society of responsible for the design, permitting through the Lake County Division of
Civil Engineers Transportation, project coordination, and construction management.
Washington Street &Cemetery Road Improvements, Village of Gurnee
Mr. Gordon was the Project Manager for the Phase II and Phase III Cemetery
Road and Washington Street Reconstruction Project in the Village of Gurnee.
The project construction cost was approximately $6.5 million which included
roadway reconstruction, drainage improvements, traffic signals, bicycle path
and associated improvements for the Village of Gurnee,Warren Township,and
Lake County Division of Transportation (LCDOT). This project was partially
funded with American Recovery and Reinvestment Act (ARRA) Federal funds,
with the local share contributions from the Village of Gurnee, Warren
Township, and Lake County Division of Transportation.
An important component of Mr. Gordon's tasks for this project included the
tracking of the project's funding sources and communicating each of the
agencies'funding responsibilities.
JONATHAN L
y ' Survey Group Manager
Gewalt Hamilton Associates, Inc.
847-821-6236 1 jpast@gha-engineers.com
EXPERIENCE
Mr. Past is a Licensed Professional Surveyor with more than 35 years of
...dust experience in all types of surveys using a variety of technologies. As
rY P yp Y 9 tY 9
i . Manager of GHA's Survey Group, Mr. Past is responsible for scheduling and
management of all survey staff, project procurement and pricing, QA/QC of
completed work, and R&D for new innovations in land surveying.
Professional Registration
State of Illinois Licensed Boundary Surveys
Professional Land Surveyor Retraces and monument title lines for ALTA/ACSM/NSPS land title surveys,
#035 003341 new subdivisions and existing parcels requiring a current surrey, including
legal descriptions and plat preparation.Also prepares legal descriptions and
Memberships plats for roadway and easement dedications, roadway and easement
Illinois Professional Land vacations and tax division or annexation parcels.
Surveyors Association,
Northeast Chapter Route Surveys
Transportation related experience involving control surveys by GPS and
National Society of classical methods. Determines existing centerline alignments and existing
Professional Surveyors right-of-way from field surveys and public records.
Leadership Engineering and Construction Surveys
President, Illinois Broad range of experience in small to very large private and public works
Professional Land Surveyors projects involving settlement monitoring, roadway and site topographic
Association, Northeast surveys, centerline alignment surveys, and drainage and hydraulic surveys.
Chapter, 2016-2017 Experience also includes construction layout and final as-built surveys. All
experience has included residential, commercial and industrial development,
along with railroads, quarries, roadways, bridges and airports.
Plats of Highway:
Preparation of Plat of Highways for State, County and/or Municipalities.
Knowledge and expertise in Plat of Highway Standards, retracement of
boundary, right of way, section lines as well as title commitment
interpretation and preparation of legal descriptions for highway takes and
easements acquisitions.
Control Surveys
Experience with all forms of plane and geodetic survey control for horizontal
and vertical purposes. Includes control for photogrammetry, densification,
and topographic and engineering surveys.
BRIAN J. WESOLOWSKI, P.E., CFM
Civil Engineer
Gewalt Hamilton Associates, Inc.
847-821-6235 1 BWesolowski@GHA-Engineers.com
EXPERIENCE
Mr.Wesolowski is a civil engineer with six years of industry experience.As a
���'� % �1 ✓� student at Iowa State University, he began working as an intern at GHA in
2007, and joined the firm full-time following graduation in 2010. Mr.
/ Wesolowski's work has been concentrated on municipal engineering and
construction phase services. He works closely with clients to design capital
improvements and coordinates with contractors to ensure quality work on
Education a variety of projects. Mr.Wesolowski also assists with addressing issues that
Bachelor of Science in Civil arise during construction.
Engineering, Iowa State
University, 2010 Annual Road &Utility Improvements,Village of Buffalo Grove
Mr. Wesolowski has served as the Project Engineer for several annual
Professional Registration infrastructure improvement projects. Totaling over $7 million, the 2016
State of Illinois Licensed program was completed in multiple phases. Improvements included 4,100
Professional Engineer ft of full-depth roadway reconstruction,9.5 miles of roadway resurfacing and
# 062-066656 reconstruction, curb & gutter, ADA curb ramp upgrades, 3,500 ft of new 8"
watermain, and new 24"storm sewer.
State of Wisconsin Licensed
Professional Engineer The 2017 Roadway Improvement Project included 2.5 miles of roadway
#47170-6 resurfacing, full-depth removal and replacement, and curb & gutter spot
repairs, and ADA sidewalk ramp upgrades. The 2017 Watermain
State of Indiana Licensed Improvement Project consisted of installation of approximately 450' of 8"
Professional Engineer ductile iron pipe. The Linden Avenue Forcemain Replacement Project was a
#PE11900643 critical replacement of a portion of failing sanitary forcemain which required
coordination with USEPA, IEPA, and LCSMC.
State of Michigan Licensed
Professional Engineer Sanitary Sewer Replacement Project,Village of Barrington
# 6201069390 Mr. Wesolowski served as the Design Engineer for an approximately $12
million infrastructure improvement project that was completed during the
State of Minnesota Licensed 2018 construction season. Improvements include approximately 5,200 linear
Professional Engineer# 57349 feet of full-depth roadway reconstruction; 800' of replacement water main;
new 60" storm sewer; and new 12"-30" sanitary sewer buried to depths
Certified Floodplain Manager between 5' and 33'.
No. IL 16 00748
The project will address sewer surface surcharge in a key location within the
Membershias Village by reducing inflow and infiltration (I&I) and increasing sewer
American Society of capacity. sanitary sewer spot repairs. GHA services include topographic
Civil Engineers surveying and design engineering services, and preparation of permit
applications, bid documents, and specifications.
American Public
Works Association
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PETER C. LIND, P.E.I.
Staff Engineer
Gewalt Hamilton Associates, Inc.
847-821-6271 1 aLind a).h neers.com
EXPERIENCE
Mr. Lind began his civil engineering career as an intern with GHA in 2011, and
joined the firm full-time in January of 2015. His work has concentrated on
" design and construction engineering of infrastructure improvements for public
� sector clients,with specific emphasis on roadway and utility improvements.
Education Sanitary Sewer Replacement Project,Village of Barrington
Bachelor of Science in Mr. Lind was a Project Engineer for an approximately$12 million infrastructure
Civil and Environmental improvement project being constructed over two years, 2017 and 2018.
Engineering, University Improvements include approximately 5,200 linear feet of full-depth roadway
of Michigan, 2014 reconstruction; 800' of replacement water main; 1,400' of 60" storm sewer; and
over 5,000'of 12"-30" sanitary sewer buried to depths between 5'and 33'. The
Professional Registration project addresses sewer surface surcharge in a key location within the Village
State of Illinois Professional by reducing inflow and infiltration (1&1)and increasing both storm and sanitary
Engineer Intern sewer capacity. Permitting was required through the CN Railroad, IDOT, and
#061-038561 the Village.
Memberships 2016 Infrastructure Improvement Project,Village of Buffalo Grove
American Society of Mr. Lind served as the Design Engineer for Phase 1 of the project.Totaling over
Civil Engineers $8 million, the project was completed in multiple phases and included:
• Phase 1 ($2 million) —3,500 If full-depth roadway reconstruction; curb
& gutter replacement, ADA curb ramps upgrades; existing watermain
replacement with new 8" watermain; and existing storm sewer
replacement with new 24" storm sewer.
• Phase 2($1.8 million)—5,600 If full-depth roadway reconstruction;curb
&gutter replacement; and ADA curb ramps upgrades.
• Phase 3 ($4.5 million) — 9.5 miles of roadway resurfacing and
reconstruction; spot removal/replacement of curb & gutter; and ADA
curb ramps upgrades.
ADA Sidewalk Improvements, Various Locations
Mr. Lind has provided design engineering services for new ADA compliant
sidewalk improvements at a variety of locations, including:
• Chase Bank, Waukesha, WI
• Lake Zurich CUSD 95
• Northwestern University, Evanston
• Village of Barrington
• Village of Deer Park
• Village of Long Grove
LUCAS I DEFERVILLE
Senior Construction Engineer
Gewalt Hamilton Associates, Inc.
i 847-821-6201 ieferville oha-en ineers.com
EXPERIENCE
Lucas Deferville is a Senior Construction Engineer with over 15 years of
i) experience in construction observation, documentation, material testing,
construction layout and staging, and project administration. He has served as
field engineer for a variety of municipal, state, and private sector projects with
responsibility for construction observation and coordination with residents,
Education business owners, and regulatory agencies.
Bachelor of Science
Construction Management, 2018 Street and Utility Improvements,Village of Buffalo Grove
Western Illinois University, This project included 1 mile of water main replacement and reconstruction of
2005 nine roadway segments directly impacting 215 residences. Mr. Deferville
provided resident engineering and contract administration services including,
IDOT Pavement extensive resident and Village staff coordination, construction observation,
Maintenance quantity calculations and payment approval, construction layout, materials
management, and construction progress updates. All documentation was
IDOT MUTCD Training provided in general conformance with IDOT construction documentation
requirements.
IDOT ICORS &
MISTIC -2009 North Avenue Improvements, Village(s) of Deerfield and Bannockburn
Mr. Deferville was the Resident Engineer for the $2.5 million federally and
Professional Registration locally funded improvements to North Avenue in the Village(s) of Deerfield and
IDOT Documentation of Bannockburn. Improvements included storm sewer, sanitary sewer system
Contract Quantities upgrades, water main, roadway widening and reconstruction, and parkway
Certification #17-12335 landscape enhancements. Mr. Deferville was responsible for construction
observation in conformance with [DOT specifications and documentation,
IDOT Material Management materials inspection management, and extensive resident coordination.
of Jobsite Certified
Capital Improvement Programs,Village of Northfield
Certified Work Zone Safety Mr. Deferville has been the Resident Engineer for 12 watermain, sewer relief,
Specialist ISMA Certification bridge, and/or roadway improvement projects over the past several years.
#ZZ_93901 3/21/09 Projects consisted of, in general, over 4.5 miles of water main and sewer
improvements, and 17 miles of various road maintenance programs utilizing
CPR and First Aid Certified local and MFT funding totaling over$11 million. Mr. Deferville was responsible
for all phases of contract administration, general layout, construction
Lake County Designated observation, documentation, material inspection management, and extensive
Erosion Control Inspector resident and business coordination.
Memberships Capital Improvement Programs,Village of Riverwoods
American Society of Mr. Deferville continuously manages a diverse series of annual water, sewer
Civil Engineers relief, and roadway improvement projects with a combined value of over $7
million utilizing local and Motor Fuel Tax funding.The projects typically include
new water main,storm sewer upgrades,sanitary sewer improvements, roadway
reconstruction or resurfacing, and private lot inspections. Mr. Deferville
oversees all aspects of project administration including planning, bidding and
construction phases within the community.
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K. DAVID MARQUARDT
Assistant Director of Construction&Survey Services
Gewalt Hamilton Associates, Inc.
847-821-6263 I dmarquardt@gha-engineers.com
EXPERIENCE
K. David Marquardt is a Senior Construction Engineer with over 27 years of
industry experience, with an emphasis on infrastructure improvements. As
the Assistant Director of Construction and Survey, Mr. Marquardt is
responsible for coordinating and scheduling projects with
th clients and other
Divisions within the firm, and provides guidance and support to field staff.
Education Mr. Marquardt has served as a field engineer for a variety of municipal and
private sector projects with responsibility for managing all phases of the
Bachelor of Science in construction project. He is proficient in layout, construction observation,
Construction Management, conformance with plans and specifications,schedule and budget adherence,
Illinois State University; 1990 material inspection management, and coordination between municipalities,
IDOT Documentation of residents, business owners,clients,and contractors.Prior to joining GHA, Mr.
Contract Quantities Marquardt worked for IDOT in the Bureau of Construction on complex
Certification#13 0427 utility, road, and bridge reconstruction projects.
Kensington Road Reconstruction Project,Village of Mount Prospect
IDOT Construction Material As the Resident Engineer, Mr. Marquardt was responsible for construction
Inspection Documentation supervision and documentation. This $3.3 million construction project
Union Pacific/CN Railroad involved pavement realignment, roadway widening, and roadway
Workplace Safety Training reconstruction using full-depth HMA pavement. The project also included
street lighting, traffic signal modernization, extensive storm sewer
IDOT MUTCD Training installation, and earthwork. A substantial amount of unsuitable and
contaminated soils was removed from the project.
IDOT ICORS Training Capital Improvement Projects,Village of Skokie
IDOT MISTIC Training Projects included watermain improvements, street lighting, and
reconstruction of several streets in the Village's TIF District. Mr. Marquardt
Certified Work Zone Safety was responsible for general layout, construction observation,
Specialist ISMA Certification documentation, business interaction and coordination, and material
#ZZ 93908 inspection.
Certified Signs & Markings Capital Improvement Projects, City of Evanston
Specialist I, IMSA Certification Mr. Marquardt has been the Resident Manager for six watermain, sewer
No. DD 93908 relief, and street improvement projects over the past few years. These
projects consisted of over 26,000 lineal feet of water main and relief sewer
CPR/AED& First Aid improvements, and various street resurfacings. Mr. Marquardt was
responsible for general layout, construction observation, documentation,
Certification material inspection management, and extensive resident and business
Professional Registration
coordination.
Lake County Designated Capital Improvement Projects, Village of Lincolnwood
Erosion Control Inspector Mr. Marquardt managed a series of annual water, sewer, and roadway
(DECI) programs with a combined value of over $15 million. The projects typically
Memberships included new water main, storm sewer upgrades, sanitary sewer
improvements, and roadway reconstruction or resurfacing. Mr. Marquardt
American Concrete Institute oversaw all aspects of the construction phase including general layout,
IMSA Public Safety documentation, and observation.
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Exhibit B.
Agreed Upon Pricing Structure
Included with the Proposal documents of Exhibit A.
13
Exhibit C.
Insurance
1. Firm's Insurance
Firm shall procure and maintain, for the duration of the Contract and any maintenance period,
insurance against claims for injuries to persons or damages to property, which may arise from or in
connection with the performance of the work hereunder by the Firm, his agents, representatives,
employees or subcontractors.
A. Minimum Scope of Insurance:Coverage shall be at least as broad as:
Insurance Services Office Commercial General Liability occurrence form CG 0001 with the Village of
Buffalo Grove named as additional insured on a primary and non-contributory basis. This primary,non-
contributory additional insured coverage shall be confirmed through the following required policy
endorsements: ISO Additional Insured Endorsement CG 20 10 or CG 20 26 and CG 20 0104 13.
1) Insurance Services Office Commercial General Liability occurrence form CG 0001 with the Village
named as additional insured, on a form at least as broad as the ISO Additional Insured
Endorsement CG 2010 and CG 2026
2) Insurance Service Office Business Auto Liability coverage form number CA 0001,Symbol 01"Any
Auto."
3) Workers'Compensation as required by the Labor Code of the State of Illinois and Employers'
Liability insurance.
B. Minimum Limits of Insurance,: Firm shall maintain limits no less than:
1) Commercial General Liability:$1,000,000 combined single limit per occurrence for bodily injury,
personal injury and property damage.The general aggregate shall be twice the required
occurrence limit.Minimum General Aggregate shall be no less than $2,000,000 or a
project/contract specific aggregate of$1,000,000.
2) Business Automobile Liability:$1,000,000 combined single limit per accident for bodily injury and
property damage.
3) Workers'Compensation and Employers' Liability:Workers'Compensation coverage with
statutory limits and Employers'Liability limits of$500,000 per accident.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the Village.At the
option of the Village,either:the insurer shall reduce or eliminate such deductibles or self-insured retentions
as it respects the Village, its officials, agents, employees and volunteers; or the Firm shall procure a bond
guaranteeing payment of losses and related investigation,claim administration and defense expenses.
D.Other Insurance Provisions
The policies are to contain,or be endorsed to contain,the following provisions:
14
1) General Liability and Automobile Liability Coverages:
The Village,its officials,agents,employees and volunteers are to be covered as insureds as
respects: liability arising out of activities performed by or on behalf of the Firm; products and
completed operations of the Firm; premises owned, leased or used by the Firm;or automobiles
owned, leased,hired or borrowed by the Firm.The coverage shall contain no special limitations
on the scope of protection afforded to the Village,its officials,agents,employees and volunteers.
2) The Firm's insurance coverage shall be primary and non-contributory as respects the Village,its
officials, agents,employees and volunteers.Any insurance or self-insurance maintained by the
Village,its officials,agents,employees and volunteers shall be excess of Firm's insurance and
shall not contribute with it.
3) Any failure to comply with reporting provisions of the policies shall not affect coverage provided
to the Village,its officials,agents,employees and volunteers.
4) The Firm's insurance shall contain a Severability of Interests/Cross Liability clause or language
stating that Firm's insurance shall apply separately to each insured against whom claim is made
or suit is brought,except with respect to the limits of the insurer's liability.
5) If any commercial general liability insurance is being provided under an excess or umbrella
liability policy that does not"follow form,"then the Firm shall be required to name the Village,
its officials, employees,agents and volunteers as additional insureds
6) All general liability coverages shall be provided on an occurrence policy form.Claims-made
general liability policies will not be accepted.
7) The Firm and all subcontractors hereby agree to waive any limitation as to the amount of
contribution recoverable against them by the Village. This specifically includes any limitation
imposed by any state statute, regulation,or case law including any Workers'Compensation Act
provision that applies a limitation to the amount recoverable in contribution such as Kotecki v.
Cyclops Welding
15
VoBG-2018-16
E. All Coverages:
1) No Waiver. Under no circumstances shall the Village be deemed to have waived any of the
insurance requirements of this Contract by any act or omission,including,but not limited to:
a. Allowing work by Firm or any subcontractor to start before receipt of
Certificates of Insurance and Additional Insured Endorsements.
b. Failure to examine,or to demand correction of any deficiency, of any
Certificate of Insurance and Additional Insured Endorsement received.
2) Each insurance policy required shall have the Village expressly endorsed onto the policy as a
Cancellation Notice Recipient.Should any of the policies be cancelled before the expiration date
thereof, notice will be delivered in accordance with the policy provisions.
F. Acceptability of Insurers
Insurance is to be placed with insurers with a Best's rating of no less than A-,VII and licensed to do
business in the State of Illinois.
G. Verification of Coverage
Firm shall furnish the Village with certificates of insurance naming the Village,its officials,agents,
employees, and volunteers as additional insured's and with original endorsements, affecting coverage
required herein. The certificates and endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf.The certificates and endorsements are to be received
and approved by the Village before any work commences. The Village reserves the right to request full
certified copies of the insurance policies and endorsements.
H. Subcontractors
Firm shall include all subcontractors as insured's under its policies or shall furnish separate
certificates and endorsements for each subcontractor.All coverage's for subcontractors shall be subject to all
of the requirements stated herein.
16
VoBG-2018-16
J. Workers'Compensation and Employers' Liability Coverage
The insurer shall agree to waive all rights of subrogation against the Village of Buffalo Grove, its
officials, employees, agents and volunteers for losses arising from work performed by Firm for the
municipality.
1) NCCI Alternate Employer Endorsement(WC 000301) in place to insure that workers' compensation
coverage applies under Firm's coverage rather than the Village of Buffalo Grove's, if the Village of
Buffalo Grove is borrowing, leasing or in day to day control of Firm's employee.
K. Failure to Comply
In the event the Firm fails to obtain or maintain any insurance coverage's required under this
agreement,The Village may purchase such insurance coverage's and charge the expense thereof to the Firm.
L. Professional Liability
1) Professional liability insurance with limits not less than $1,000,00 each claim with respect to
negligent acts, errors and omissions in connection with professional services to be provided under
the contract,with a deductible not-to-exceed$50,000 without prior written approval.
2) If the policy is written on a claims-made form,the retroactive date must be equal to or preceding the
effective date of the contract. In the event the policy is cancelled, non-renewed or switched to an
occurrence form, the Firm shall be required to purchase supplemental extending reporting period
coverage for a period of not less than three(3)years.
3) Provide a certified copy of actual policy for review.
4) Recommended Required Coverage (architect, engineer,surveyor, consultant): Professional liability
insurance that provides indemnification for injury or damage arising out of acts,errors,or omissions
in providing the following professional services, but not limited to the following:
a. Preparing, approving or failure to prepare or approve maps, drawings, opinions, report,
surveys,change orders,designs or specifications;
b. Providing direction, instruction, supervision, inspection, engineering services or failing to
provide them, if that is the primary cause of injury or damage.
17