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2002-08-21 - Plan Commission - Minutes Board or Commission: ❑ Plan commission Document Type: 0 A e g nda 0 Minutes Meeting ate: 08/21/2002 Type of Meeting: ❑ Regular Meeting REGULAR MEETING BUFFALO GROVE PLAN COMMISSION August 21, 2002 Prestige Leasing, 313 Dundee Road and 936 Betty Drive Rezoning to the B-4 District and approval of a Preliminary Plan—Workshop #1 Chairman Ottenheimer called the meeting to order at 7:30 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Commissioners present: Chairman Ottenheimer Mr. Samuels Mr. Smith Ms. Bocek Ms. Kenski-Sroka Mr. Khan Mr. Teplinsky Mr. Billiter Commissioners absent: None Also present: Mr. John Schiess, Metropolis Architects Ms. DeAnn Glover, Village Trustee Mr. Robert Pfeil, Village Planner Mr. Greg Summers, Associate Village Planner APPROVAL OF MINUTES Moved by Commissioner Kenski-Sroka, seconded by Commissioner Khan to approve the minutes of the regular meeting of May 15, 2002. All Commissioners were in favor of the motion and the motion passed unanimously with Commissioner Bocek abstaining. Moved by Commissioner Teplinsky, seconded by Commissioner Smith to approve the minutes of the public hearing of July 17, 2002. All Commissioners were in favor of the motion and the motion passed unanimously with Commissioner Billiter abstaining. Moved by Commissioner Khan, seconded by Commissioner Kenski-Sroka to approve the minutes of the regular meeting of July 17, 2002. All Commissioners were in favor of the motion and the motion passed unanimously with Commissioner Billiter abstaining. COMMITTEE AND LIAISON REPORTS Commissioner Bocek attended the Village Board meeting on August 19, 2002 where the following items were discussed: 1. Appointment of Commissioner Dunn to the Zoning Board of Appeals 2. Approval of ordinance amending P.U.D. for the Covington Office Plaza for the Fifth Third Bank and rezoning of the portion of the property to the R-8 zoning 3. Referral of Noah's Landing development for a change of all A units to B units which may change the overall plan Commissioner Samuels stated he attended the Village Board meeting on August 5, 2002 at which there was nothing directly related to the Plan Commission. PRESTIGE LEASING, 313 DUNDEE ROAD AND 936 BETTY DRIVE, REZONING TO THE B-4 DISTRICT AND APPROVAL OF A PRELIMINARY PLAN—WORKSHOP#I Mr. John Schiess stated they have submitted a preliminary site plan and are currently working on a stormwater management system that is currently in design. He further noted they are in the process of hiring a traffic engineer for a traffic impact study. Mr. Schiess stated they have asked for a list of names of owners within 500 feet of the proposed property and they will conduct a neighborhood hearing. Mr. Schiess stated currently Prestige Leasing has a facility on Waukegan Road in Glenview. They have outgrown that facility and are looking to increase the number of cars they have and their sales volume. The plan proposes 49 on grade parking spaces. Most of those, if not all, are valet parking spaces. There are some spaces for drive-up customers. Valet parking refers to cars that are parked by an employee of Prestige Leasing and brought into the showroom for prepping and sale. They are proposing some minimal car display on the grasscrete on a limited basis and only during hours of operation. Mr. Schiess stated Prestige Leasing has hours that start between 8:00 a.m. or 9:00 a.m. to 7:00 p.m. or 7:30 p.m., Monday through Saturday and no hours of operation on Sunday. He stated the proposed facility is a two-story structure in the back. The first story is essentially a lobby and service bays for cars. The front part is a one-story structure that houses an auto showroom. Mr. Schiess stated there are currently two curb cuts onto Dundee Road and they are proposing to reduce that to one curb cut onto Dundee and one onto Betty Drive. Mr. Schiess stated the stormwater management system is currently under design. He noted they would also propose a drainage plan that looks to maintain the current now of water. Mr. Schiess stated they have been asked to provide a tree survey and that will be provided. He noted they presented an early landscape plan to the Board and based on the survey they propose a landscape plan that will include natural and other buffers such as a fence and landscape combination to shield the view of the vehicle parking in the rear. Chairman Ottenheimer noted the following items, which are to be presented at a future time: 1. Traffic analysis 2. Stormwater detention design 3. Tree survey 4. Landscape design 5. Architectural design Commissioner Samuels asked how someone would exit this facility to go west on Dundee. Mr. Schiess stated they would exit on Betty Drive and then onto Dundee Road. Commissioner Samuels asked why an exit was not placed onto Golfview Terrace where there is a stoplight. Mr. Schiess stated they were told it was not desirable to have a driveway onto Golfview Terrace. He noted this would be a simple matter to change if the traffic engineer suggests it. Commissioner Samuels stated he would prefer an exit on Golfview Terrace. He asked how the vehicles would arrive. Mr. Schiess stated they are either brought in on an individual flatbed or driven in. Commissioner Samuels asked what type of lighting or security is required for the vehicle storage area. Mr. Schiess stated that has not been developed as yet. The parking lot would need to be lit. They will propose a lighting plan that will keep the lighting within the boundaries of the site. Commissioner Samuels asked how late the lights would be on. Mr. Schiess stated the lights would go off when business operations end, although there will be some minimal lighting for police security all night. Commissioner Samuels asked what type of traffic the business generates. Mr. Schiess stated that is out of his expertise and the traffic analysis would answer that question. Commissioner Samuels asked what type of cars Prestige deals with. Mr. Schiess stated the majority of the cars tend to be high-end European vehicles. Commissioner Samuels asked if the landscape buffers are sufficiently wide to accommodate berming. Mr. Schiess stated yes, but not extreme berms. He stated they would be limited by the width. Commissioner Samuels asked specifically about the south side of Betty Drive. Mr. Schiess stated at its maximum they could do a 4-foot berm. He noted that people here are concerned about the water flow. If the current water flow is from the south to the north along the south property line, the placement of a berm effectively blocks the flow of water and would create a problem for the neighbor to the south. This is not their intention as they would rather solve the problem of water flow and then look at some alternatives for screening that do not involve berms. Commissioner Billiter asked what the intention is for the grasscrete area. Mr. Schiess stated grasscrete is meant to allow cars to park on a temporary basis and then be moved off. He noted they recommend it is because it will look green and allows cars to be parked on it. Commissioner Billiter stated his experience with this material is that it works well for a fire department access as an example. However, if it becomes an area where cars are parked for display a majority of the time, it becomes visually impacting after a subsequent period of time. Given the nature of Golfview Terrace, there are some concerns there. Commissioner Smith asked if there would be test-drives and what the route would be. Mr. Schiess stated all test drives avoid residential roads. He noted they could institute some restrictions on driving through residential neighborhoods. Commissioner Smith asked if there would be microphones or such on the premises. Mr. Schiess stated there is no intercom system and none is planned and there is no audio played outside of the showroom. Commissioner Smith noted B-4 zoning is being asked for because it fits this particular use, but does not fit the required acreage. Mr. Pfeil stated yes. He noted the minimum requirement for a free-standing B-4 area is 4 acres. However, the Zoning Ordinance allows the areas of"similar" business zoning to be aggregated, in calculating the area of a business district. The site is bordered by a B-1 area to the east and B-3 zoning along Golfview to the west. The cumulative size of these business areas exceeds 4 acres. Chairman Ottenheimer stated the following items need to be addressed at the next meeting: 1. Traffic analysis and study 2. Stormwater management plan 3. Tree survey 4. Landscape plan to include appropriate buffers and other site treatments to minimize impact on adjacent properties 5. Design of buildings and sample materials 6. Lighting plan 7. Facts and data on the compatibility of this project with the adjacent properties 8. Site plan incorporating the surrounding sites 9. Sight lines relative to adjacent residences 10. Comparison to the existing use in terms of hours of operation, parking and how it relates to the proposed development CHAIRMAN'S REPORT—None FUTURE AGENDA SCHEDULE Mr. Pfeil noted that the next regular meeting will be September 4, 2002. PUBLIC COMMENTS AND QUESTIONS Mr. Brett Blumenthal, 3212 Ellen, stated he has worked for a car leasing company and employee after hour activities in a residential neighborhood may be questionable. There can be garbage, drinking and loud music. Mr. Ray Gerharz, 3320 Betty Drive, presented pictures of the water problem in the adjacent neighborhood. Mr. Bob Haskin, 3345 Betty Drive, asked when the zoning part of this development goes into effect. Chairman Ottenheimer stated they need a full and complete presentation from the petitioner first. He noted there will be more workshops after which it will be set for a public hearing and at which time the Plan Commission takes formal action by way of a positive or negative recommendation to the Village Board on the appropriateness of this project. Then it is up to the Village Board to either ratify the matter or dissent. Mr. Haskin stated the plan has changed the lots around completely and his concern is whether the petitioner could at some point turn around and sell off one of the lots which is B-4 and something else would be built. Chairman Ottenheimer stated no and noted there is no plan as yet to consider. Mr. Hoskin stated every time something gets built in their area, they get more water. He stated the water problem should be changed and it is the Village's responsibility. Ms. Cheryl Bernardi, 3340 Betty Drive, stated she does not feel this is appropriate for a B-4 business site. She stated this type of business needs a really good buffer. Further, her concern is for home valuation and resale. She asked for empathy for the people in these homes who need to retain value and sell homes. Mr. Jim Millman, 553 Parkview Terrace, stated he recommends telling the developer of the Insignia townhomes that this development will be coming and that the new homes will have this development as their view. Ms. Joellyn Dobrow, 3329 Betty Drive, asked why this development would be allowed if the Dunlo neighborhood is in the long-range future for annexation into Buffalo Grove. Mr. Mary Streske, Covington Manor president, stated traffic onto Golfview Terrace would be a terrible idea as it is the only way in and out for 132 families of Covington Manor. The more traffic put on Golfview Terrace, the harder it becomes. Ms. Eleanor Hesse, 787 Beechwood Rd., stated she is against any downgrading in zoning in the community, as it will effect quality of life. Once you start downgrading zoning it leads to a legal basis for downgrading more zoning along Dundee Road. She noted Dundee Road is now larger residential with churches and condominiums. Ms. Joy Fisher, Wheeling Township Trustee, stated the township is very concerned with the drainage and traffic pattern in the unincorporated area and she hopes they can work together to assure no effect on traffic and drainage. Mr. Bronson Shavitz, 3407 Betty Drive, stated there is no sidewalk on Betty Drive and any increase in traffic will effect the many kids playing there. STAFF REPORT—None NEW BUSINESS—None ADJOURNMENT Moved by Commissioner Kenski-Sroka, seconded by Commissioner Smith and carried unanimously to adjourn. Chairman Ottenheimer adjourned the meeting at 8:19 p.m. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: LESTER OTTENHEIMER, Chair