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2002-10-02 - Plan Commission - Minutes Board or Commission: ❑ Plan Commission Document Type: 0 A e g nda 0 Minutes Meeting ate: 10/02/2002 Type of Meeting: ❑ Regular Meeting REGULAR MEETING BUFFALO GROVE PLAN COMMISSION October 2, 2002 Vernon Township, proposed equipment storage facility,west of Community Services Building, 2900 Main Street—Amendment Of a Special Use and Preliminary Plan in the R-7 District Workshop #1 Village Zoning Ordinance—Discussion of proposed Planned Development Mixed Use District—Workshop #3 Chairman Ottenheimer called the meeting to order at 7:30 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Commissioners present: Chairman Ottenheimer Mr. Smith Ms. Kenski-Sroka Mr. Khan Mr. Teplinsky Mr. Billiter Commissioners absent: Mr. Samuels Ms. Bocek Also present: Mr. Todd Gedville, Vernon Township Mr. Michael DeLapp, J. Michael DeLapp & Associates Mr. Robert Pfeil, Village Planner Mr. Greg Summers, Associate Village Planner APPROVAL OF MINUTES—None COMMITTEE AND LIAISON REPORTS Commissioner Kenski-Sroka stated she attended the Village Board meeting on September 23, 2002 at which the Board addressed the issue of the public address system at Emmerich Park East and referred the matter to the Plan Commission. The issue regards the overuse of the public address system per ordinance and they have asked for more days of use. VERNON TOWNSHIP, PROPOSED EQUIPMENT STORAGE FACILITY, WEST OF COMMUNITY SERVICES BUILDING, 2900 MAIN STREET — AMENDMENT OF A SPECIAL USE AND PRELIMINARY PLAN IN THE R-7 DISTRICT—WORKSHOP 91 Mr. Todd Gedville stated Vernon Township is proposing a 50 x 46-foot storage facility on the southern portion of their property directly west of the community services building. This facility will house their maintenance vehicles that clean lawn mowers, a standard pickup truck and the township's Pace bus. The facility will be used approximately from 8:00 a.m. to 5:30 p.m. The facility will be used for light maintenance. They will not allow any heavy maintenance of their vehicles. The maintenance would include oil changes, brake changes, etc. All heavy maintenance will still continue at the Township Administrative Center, which is directly north of this project. Mr. Gedville stated they need this site because they currently share the Township Administrative garage space with the Highway Department. The Highway Department has grown to such an extent that their need for equipment space has increased and the Township is slowly being edged out of the building. Mr. Gedville noted that most of their site is recreational activity space. There are number of baseball fields and in the middle are soccer fields. They could not find another suitable location for this size facility. If they move any closer to the community services building, they would be encroaching on the parking space. Mr. DeLapp reviewed the proposed site, noting this site will not impact any recreational areas. The existing driveway can be utilized for access so that no pavement increase is necessary. The building is about the size of the footprint of a typical house in the area with a 2-car garage. They would like to blend in with existing homes in the area by utilizing the same kind of siding, pitched roof and asphalt shingles. The service doors face the driveway and are away from both the ballfields and the neighbors. The site as it exists has some existing trees, which they plan to retain if possible. They will also add new evergreens for screening. The height of the building is about 13 feet and to the peak it is about 23 feet. He noted they have added some dormers to soften the character of the building and get some light into the building. Commissioner Smith asked about the request for the one variance. Mr. Gedville stated they are requesting a 30-foot setback instead of 35 feet on the south portion of the building. If they were to move the building any further north they would be almost on top of the bikepath that runs along the north edge. To go any further than that means they would be encroaching on the ballfields. Mr. DeLapp stated this way they could try to maintain a little buffer area for landscaping between the bikepath and the building. There is also a fence that goes around the building. Commissioner Smith asked if there are any other plausible alternatives for this site. Mr. Gedville stated he does not believe there is any practical alternative. Commissioner Smith noted the Commission would want to see the materials to be used and will probably want something done for the west elevation. Mr. Gedville stated the Board had several suggestions regarding a specific type of shingle, which they are very open to. The colors for the siding have not been decided. Mr. Petersen, Township Supervisor, has discussed alternative window plans and shutters on the outside. They have ideas to spruce the project up but will do so at the next meeting. Commissioner Kenski-Sroka noted the windows along the west side look small and might look more house-like if they were larger. Mr. Gedville stated that is definitely an alternative they will review. They do need to be careful because of security on the site. If the windows are too large they are at risk of damage from the materials inside. Mr. DeLapp noted that the west side with its higher windows is the only area where they can place a workbench. Commissioner Billiter noted some of the detail elements need to be looked at and need sprucing up. Some of the windows look too industrial. He also noted that water displacement and guttering needs to be discussed. Mr. Gedville noted there is some stormwater information on the bottom of the plans. Currently the site is 600,000 square feet. 13.5 percent of that is impervious. They will be adding approximately '/z of 1- percent impervious area. They have existing catch basins; they are tying the downspouts from the building into the catch basins to minimize any runoff. Commissioner Teplinsky noted he would also like to see some revision to the south elevation to make it look more residential. He asked if there would be an area for a dumpster. Mr. Gedville stated there would be no dumpster on this site. Mr. Pfeil stated the Village Engineer would be looking at the drainage issue. There is no on site need for a detention basin but it does need to connect and drain properly to the existing stormsewer system. Mr. Pfeil asked what would be done with anything that needed to be disposed of. Mr. Gedville stated they currently have a dumpster at the community services building. They would be putting bags of garbage into the pickup truck and take it to the other site. Mr. Pfeil asked how many employees would be at this facility. Mr. Gedville stated they currently have 2 full time maintenance staff. The building would not be occupied 8 '/z hours per day. The crew goes out at 8:00 a.m. for grass cutting etc. Chairman Ottenheimer asked if there are any plans to put some kind of office in this building. Mr. Gedville noted this building is strictly for storage. The most they would put in is a desk for the paperwork for the maintenance men. Chairman Ottenheimer asked if equipment breakdowns would be worked on here. Mr. Gedville stated it depends on the kind of breakdown. If necessary the broken piece of equipment would be taken to the main garage. Chairman Ottenheimer asked if there would be oil changes. Mr. Gedville stated yes as it is part of the light maintenance. Mr. De Lapp stated the highway maintenance people would remove oil. Chairman Ottenheimer asked if there would be any exterior lighting. Mr. De Lapp stated they do not know about that yet. They would probably need some over the doorway. Chairman Ottenheimer stated they would like to know about the lighting with a view of not having spillover onto the neighbors. The Plan Commission agreed to have a workshop and public hearing on the same night. VILLAGE ZONING ORDINANCE — DISCUSSION OF PROPOSED PLANNED DEVELOPMENT MIXED USE DISTRICT—WORKSHOP#3 Mr. Pfeil stated this is related to the Riverwalk North development with some of the uses, particularly residential, is being proposed. This is a new district that would accommodate that. Mr. Pfeil stated there are not a lot of changes in the proposed draft, rather some editing of prior language. Chairman Ottenheimer stated it looks fairly comprehensive and complete and he cannot really add anything to it. Commissioner Billiter stated he feels it is an excellent place to start. To keep it a little use is wise since other projects will bring a pattern to help guide this. With that in mind, this draft will probably be able to evolve in detail as is found necessary. Mr. Pfeil stated it is certainly subject to evolving. He stated it would not be unheard of to have to amend it as developments come in. CHAIRMAN'S REPORT—None FUTURE AGENDA SCHEDULE Mr. Pfeil stated the next scheduled meeting would be October 16, 2002. PUBLIC COMMENTS AND QUESTIONS—None STAFF REPORT—None NEW BUSINESS—None ADJOURNMENT Moved by Commissioner Kenski-Sroka, seconded by Commissioner Teplinsky and carried unanimously to adjourn. Chairman Ottenheimer adjourned the meeting at 8:10 p.m. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: LESTER OTTENHEIMER, Chair