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2003-03-05 - Plan Commission - Minutes Board or Commission: ❑ Plan commission Document Type: ❑A e g nda 0 Minutes Meeting ate: 03/05/2003 Type of Meeting: PUBLIC HEARING BUFFALO GROVE PLAN COMMISSION March 5, 2003 Chicago Indoor Racing—Approval of a Special Use for a recreational Facility in the Industrial District, 301 Hastings Drive (General Binding Corporation property) Chairman Ottenheimer called the hearing to order at 7:30 p.m. in the Village Council Chambers, Buffalo Grove, Illinois. Chairman Ottenheimer read the Notice of Public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present: Chairman Ottenheimer Mr. Samuels Mr. Smith Ms. Bocek Ms. Kenski-Sroka Mr. Khan Mr. Teplinsky Mr. Stark Commissioners absent: None Also present: Mr. Georges Brown, Chicago Indoor Racing Mr. Anthony Stewart, Chicago Indoor Racing Mr. Victor Filippini, Jr., Holland & Knight LLC Mr. Jeffrey Oke, KJWW Engineering Consultants Mr. John Graziano, Graystar Mr. Stephen Trapp, Insignia/ESG, Inc. Mr. Ray Griskelis, Griskelis Young Harrell Mr. William Raysa, Village Attorney Mr. Robert Pfeil, Village Planner Mr. Greg Summers, Associate Village Planner The following exhibits were presented by the petitioner at the public hearing: Exhibit 1: Diagram of Proposed Changes dated March 5, 2003 Exhibit 2: Site Plan dated March 5, 2003 Exhibit 3: Floor plans of 1st and 2nd floors dated March 5, 2003 Exhibit 4: Photograph of Ventilation System Exhibit 5: Chicago Indoor Racing booklet, including tabs A through L Exhibit 6: KJWW Engineering Consultants Memo Mr. Anthony Stewart stated the proposed plan is to convert an existing facility into an indoor kart racing facility, which will be used primarily for corporate outings, retail customers and leagues for both adults and juniors. In addition to the operation of the indoor kart racing facility, they intend to provide restaurant and catering facilities, a sports style bar, accessory gaming facilities and a pro-shop. He noted the staff would be highly pre-trained and customers would be provided with suitable equipment. Mr. Stewart presented a short visual presentation of similar facilities in other parts of the country and the operations. He then noted the changes they propose to the entrance of the facility as noted on the diagram dated March 5, 2003 which were minimal in scope. He further stated they might include a canopy. The only other proposed change would be signage to include their name instead of the existing signage. Mr. Stewart reviewed the parking analysis stating they will be providing 144 parking spaces as well as additional spaces to be provided through the restriping of the 8 loading docks. They will also provide additional handicapped parking spaces for a total of 168 parking spaces. Mr. Stewart stated they are presently meeting with the Fire Department to enlist their suggestions for the best place to put the fuel storage tanks and any other safety requirements. Mr. Stewart reviewed the 1st and 2nd floor plans, which showed a small pro-shop on the first floor after entrance at the front lobby. The 2nd floor plan contains alternative forms of entertainment such as billiards, function rooms for private parties, video games and a bar and restaurant. He noted that Chicago Indoor Racing understands the importance of providing guests with restaurant and catering facilities as part of the overall experience as well as alternative forms of entertainment for those guests who do not care to race. He stated that due to the specialized nature of catering, it is their intention to contract out this service to a professional catering company. He stated they would serve simple food conducive to the atmosphere. He further noted the bar is an integral part of the entertainment experience for both drivers after a race and other guests. He stated there will be a total restriction on drinking and driving and zero tolerance policy will be in force at all times. Anyone intending to race will be given a wristband and will not be served alcohol while the wristband remains on. Anyone ordering alcohol or seen consuming alcohol will have their wristband removed. As a condition of entering a race, customers accept that they may be required to take a breathalyzer test and that refusing to take, or failing, such a test will prevent them from racing. Commissioner Stark asked for an overview of the management system of the Boston establishment. Mr. Georges Brown noted Mr. Stewart would be brought over from the Boston establishment to run the operation here in Buffalo Grove. He stated this business is 100 percent dependent on management style. Commissioner Stark asked how many employees would be working at the site. Mr. Stewart stated there would be about 50 employees with some of them being half time employees. Commissioner Kenski-Sroka noted there are only two exits from the second floor. Mr. Stewart stated they have now put in another set of stairs. Commissioner Kenski-Sroka asked what kind of security would be present. Mr. Stewart stated they have made security arrangements and will have an off duty police office in uniform present on Saturdays to provide a visual presence. He strongly noted they have never had any problems at the Boston facility using similar arrangements. Commissioner Kenski-Sroka asked if the employees would have any emergency training. Mr. Stewart stated they would be trained in CPR. Commissioner Kenski-Sroka asked if the site would have any defibrillators on hand. Mr. Stewart stated yes. Chairman Ottenheimer stated that the petitioner should check with the Buffalo Grove Police Department in regards to their policy of hiring off duty policemen from Buffalo Grove as this may be a conflict. Mr. Stewart stated they will have their own management team in place as well as security and they will check this out. Commissioner Samuels asked if there would be any security for the parking lot. Mr. Stewart stated their management teams would routinely tour the parking lot. He further noted there would be security cameras on the outside of the building and just inside the building. Commissioner Samuels asked if there were any indications that young people tend to congregate at this sort of establishment. Mr. Stewart stated they have never had this problem in the Boston establishment and would discourage any kind of teen congregation at this facility as well. Commissioner Samuels asked if the law requires the proposed alcohol policy or it was just the preference of the petitioners. Mr. Stewart stated he is not prepared to risk any alcohol use or abuse in his business and therefore there will be a zero tolerance for alcohol here. Commissioner Samuels asked if there was any kind of liquor policy in the Village. Mr. Raysa stated the Village President has the right to restrict liquor consumption locally. Commissioner Samuels asked if there was possibly a need to regulate and add some kind of policy for the Village. Chairman Ottenheimer stated it was too much like legislating and should not be the purvue of the Plan Commission Mr. Stewart stated the benefit here exists on two levels. First, there is a clear demarcation of liquor usage and secondly, a breathalyzer will be used if necessary. Commissioner Samuels asked if there would be redemption games in the alternative entertainment area. Mr. Stewart stated his preference would be no, however, the vendor tells him they are needed. He noted there would be no gambling based on games of chance. He further stated they would probably send the guest to the pro-shop to pick up a T-shirt as a prize or add it toward the price of an item. Commissioner Samuels asked if the golf games were stand-alone. Mr. Stewart stated yes. Commissioner Samuels asked if there would be any coin or push type games. Mr. Stewart stated no. He stated there would only be skill games. Commissioner Teplinsky asked if there are standard criteria for designing a track. Mr. Stewart stated the ISTM standard is used with a barrier system and prescribed width for the track. In addition the barriers have a webbing system used to deflect collisions. Commissioner Teplinsky asked if any one of the tracks is more challenging than another. Mr. Stewart stated no. Mr. Brown stated these tracks are not set in stone. When the mechanical engineer comes in there may be changes made. Mr. Stewart noted the width is the most important element for safety. Commissioner Kenski-Sroka asked if they were anticipating children roaming around. Mr. Stewart stated an adult must accompany children at all times. In addition, after a certain time anyone 18 years and under must be out. Chairman Ottenheimer asked for a review of the hours of operation. Mr. Stewart stated they will be open from 4:00 p.m. to 10:00 p.m. Mondays through Wednesdays. 4:00 p.m. to 11:00 p.m. on Thursdays and 11:00 a.m. to 11:00 p.m. on Fridays. Saturday hours would be 9:00 a.m. to 12 midnight and Sunday hours would be 9:00 a.m. to 10:00 P.M. Mr. Victor Filippini reviewed the Special Use criteria noting: 1. The special use will serve the public convenience at the location of the subject property; or that the establishment, maintenance, or operation of the special use will not be detrimental to or endanger the public health, safety, morals, comfort, or general welfare; and, the proposed recreational facility will serve the public convenience by offering high quality recreational opportunities to residents of Buffalo Grove, as well as to residents in nearby communities, that are not otherwise offered or available in the surrounding area. The potential sales taxes will also be a benefit to the Village. 2. The location and size of the special use, the nature and intensity of the operation involved in or conducted in connection with said special use, the size of the subject property in relation to such special use, and the location of the site with respect to streets giving access to it, shall be such that it will be in harmony with the appropriate, orderly development of the district in which it is located; and, the I-Industrial District contemplates, and permits as a special use, "recreational and social facilities" such as the proposed recreational facility. Access to the property will be off of Hastings Road, which connects into Lake Cook Road to the south, so the impact on Village streets will be minimal. In addition, traffic to and from the proposed facility will be counter to peak traffic uses. 3. That the special use will not be injurious to the use and enjoyment of other property in the immediate vicinity of the subject property for the purposes already permitted in such zoning district, nor substantially diminish and impair other property valuations with the neighborhood; and, the property is ideally located for the proposed recreational facility. The use of the property for the proposed recreational facility and the upgrades and renovations proposed to the existing industrial building and the property itself will not diminish or impair property valuations within the neighborhood but may, in fact, actually increase property valuations. Also, the proposed recreational facility will complement rather than compete with the existing use patterns in the neighborhood. 4. The nature, location, and size of the buildings or structures involved with the establishment of the special use will not impede, substantially hinder, or discourage the development and use of adjacent land and buildings in accord with the zoning district within which they lie; and the area is already well established and well provided for. 5. Adequate utilities, access roads, drainage, and/or other necessary facilities have been or will be provided. 6. Parking areas shall be of adequate size for the particular special use, which areas shall be properly located and suitably screened from adjoining residential uses, and the entrance and exit driveways to and from these parking areas shall be designed so as to prevent traffic hazards, eliminate nuisance, and minimize traffic congestion in the public streets; and, the proposed recreational facility will not alter the existing parking areas in any manner. The existing parking lot on the property provides 144 spaces, offering more than adequate parking for the facility and additional parking will provided with restriping of the truck bay areas. Chairman Ottenheimer asked how long the training sessions lasted. Mr. Stewart stated the training sessions take about '/z hour for adults and the junior school is a two-day affair. Chairman Ottenheimer asked for details about the leagues. Mr. Stewart stated junior leagues usually come on Mondays and are separated into the 8-11 year olds and 14-17 year olds. He stated they race against each other and at the end of a quarter there is a winner. Chairman Ottenheimer asked if there a printout is provided after a general race. Mr. Stewart replied yes. He noted the printout provides lap time and scores and position in each lap. Mr. Raysa asked if the Village has adopted the ISTM standards. Mr. Brown stated the standards are purely a recommendation. Mr. Bill Wallace of Eastek stated he has some slight concern with the fact that this traffic will be going past his building. However, he hopes that time will prove that it will not be a problem. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: LESTER OTTENHEIMER, Chair Board or Commission: ❑ Plan commission Document Type: 0 A e g nda 0 Minutes Meeting ate: 03/05/2003 Type of Meeting: ❑ Regular Meeting REGULAR MEETING BUFFALO GROVE PLAN COMMISSION March 5, 2003 Chicago Indoor Racing—Approval of a Special Use for a recreational Facility in the Industrial District, 301 Hastings Drive (General Binding Corporation property) Groundwork, Ltd., - Proposed office building on Lot 3 (part) of Covington Office Plaza, amendment of a Planned Unit Development in the B-3 District, Dundee Road/Golfview Terrace Workshop #2 Village Zoning Map—Annual Review Chairman Ottenheimer called the meeting to order at 8:45 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Commissioners present: Chairman Ottenheimer Mr. Samuels Mr. Smith Ms. Bocek Ms. Kenski-Sroka Mr. Khan Mr. Teplinsky Mr. Stark Commissioners absent: None Also present: Mr. Georges Brown, Chicago Indoor Racing Mr. Anthony Stewart, Chicago Indoor Racing Mr. Victor Filippini, Jr., Holland & Knight LLC Mr. Jeffrey Oke, KJWW Engineering Consultants Mr. John Graziano, Graystar Mr. Stephen Trapp, Insignia/ESG, Inc. Mr. Ray Griskelis, Griskelis Young Harrell Mr. John Green, Groundwork, Ltd. Mr. Richard Vane, Groundwork, Ltd. Mr. William Raysa, Village Attorney Ms. DeAnn Glover, Village Trustee Mr. Robert Pfeil, Village Planner Mr. Greg Summers, Associate Village Planner APPROVAL OF MINUTES—None COMMITTEE AND LIAISON REPORTS Commissioner Teplinsky attended the Village Board meeting on March 3, 2003 where nothing was relevant for the Plan Commission. CHICAGO INDOOR RACING — APPROVAL OF A SPECIAL USE FOR A RECREATIONAL FACILITY IN THE INDUSTRIAL DISTRICT, 301 HASTINGS DRIVE (GENERAL BINDING CORPORATION PROPERTY Moved by Commissioner Samuels, seconded by Commissioner Kenski-Sroka to recommend approval to the Village Board of the petition for approval of a Special use for a recreation facility in the Industrial District on the property common description of 301 Hastings Drive, pursuant to the exhibits introduced at the public hearing and testimony given. Commissioner Samuels noted this was a very professional presentation which satisfied all of the requirements of a special use ordinance and this is the type of facility that will be a benefit to the Village economically as it will draw additional employment opportunities. Commissioner Teplinsky stated he is excited about this unique project which will attract other businesses. He further noted that any safety concerns he had had been completely addressed and alleviated. Commissioner Kenski-Sroka noted she has been excited about this project since she heard about it at the Village Board meeting. She noted this facility would draw people in from beyond the Village borders and add to the Village coffers. She stated the project meets all of the special use requirements and is a good plan. Chairman Ottenheimer called for a vote on the motion and the vote was as follows: AYES: Samuels, Smith, Bocek, Kenski-Sroka, Khan, Teplinsky, Stark, Ottenheimer NAPES: None ABSENT: None ABSTAIN: None The motion passed 8 to 0. GOUNDWORK, LTD. — PROPOSED OFFICE BUILDING ON LOT 3 (PART) OF COVINGTON OFFICE PLAZA, AMENDMENT OF A PLANNED UNIT DEVELOPMENT IN THE B-3 DISTRICT, DUNDEE ROAD/GOLFVIEW TERRACE—WORKSHOP 92 Mr. Green stated the proposed building on the second plan has only a few minor changes. The side yard adjacent to the church is now at 35 feet due to their desire to add additional landscaping to the area and create a flow and movement for the building. He noted two additional elevations have now provided and window openings have been reduced to 10 percent of wall area to comply with code. The building has also been moved back 5 feet. Mr. Green stated they seek to avoid a fence between the proposed building and the church and have spoken to members of the church who are in favor of no fencing as they do not want to remove some of the mature trees on the property line and that the existing office building to the south does not have a fence adjacent to the church property. He further noted the Forestry Department has requested additional landscaping which they have now supplied in the form of evergreens and ornamental trees. Mr. Green displayed samples of proposed building materials noting they have picked a brick that has similar color to the adjacent bank, but a narrower range. The brick will be modular size. Chairman Ottenheimer asked if there would be a slate roof. Mr. Green stated they would be going with a dimensional shingle, 30-year roof. Commissioner Bocek asked if the detention had been calculated for this building. Mr. Green stated the calculations were done at the time of the bank building and had been programmed to include a 4,500 square foot building. The Commission agreed this project was ready for a public hearing. VILLAGE ZONING MAP—ANNUAL REVIEW Moved by Commissioner Samuels, seconded by Commissioner Stark to recommend approval of the Village Zoning Map. Chairman Ottenheimer called for a vote on the motion and all were in favor of the motion. The motion passed 8 to 0. CHAIRMAN'S REPORT—None FUTURE AGENDA SCHEDULE Mr. Pfeil stated the next scheduled meeting would be held on March 19, 2003. PUBLIC COMMENTS AND QUESTIONS—None STAFF REPORT—None NEW BUSINESS—None ADJOURNMENT Moved by Commissioner Teplinsky, seconded by Commissioner Kenski-Sroka and carried unanimously to adjourn. Chairman Ottenheimer adjourned the meeting at 9:25 p.m. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: LESTER OTTENHEIMER, Chair