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2006-05-02 - Board of Fire and Police Commissioners - Minutes Board orCommission: ❑ Fire& Police commission Document Type: 0 A e g nda 0 Minutes Meeting ate: 05/02/2006 Type of Meeting: ❑ Regular Meeting VILLAGE OF BUFFALO GROVE Board of Fire and Police Commissioners Minutes of Regular Meeting May 2, 2006 CALL TO ORDER and ROLL CALL: The meeting was called to order at 7:30 pm by Chairman Viehman at the Village of Buffalo Grove, Police Department, Chief's Conference Room. Chairman Viehman asked Commissioner Dibbern to act as Secretary for the meeting. Commissioner Dibbern called the role and noted for the record that a quorum was present at the meeting. Present were Chairman Viehman, Commissioners Karge, Lukatsky and Dibbern. Absent was Commissioner Loeb. Also in attendance were Police Chief Steve Balinski and Fire Chief Tim Sashko. APPROVAL OF MINUTES: Commissioner Karge requested two minor changes to the minutes of the BFPC Meeting of April 4, 2006. Commissioner Lutkasky made a motion to approve the minutes as corrected of the BFPC Meeting of April 4, 2006, which was seconded by Commissioner Karge. Commissioners Karge, Lukatsky, Viehman and Dibbern voted in favor of the motion. The minutes were passed. CHAIRMAN'S REPORT: Chairman Viehman noted that all commissioners now have their ID badge. COMMISSIONER'S REPORT: Commissioner Karge asked Chief Balinski for clarification of the FOID card. Chief Balinski explained that due to changes privacy, the only information now available to be shared is to whether or not a valid card exists. OLD BUSINESS: A. Update on the 2006 Police Officer hiring process: Most commissioners received the candidate packet via CD. This was an experiment in response to trying to find a better way of getting the information to the Commissioners. The Commissioners expressed no significant issues with this approach. It seems to save copying time for the department and is easy to use. Other options for obtaining this information will be examined further later in the year. B. Update on the Fire Lieutenant Promotion Process: Chief Sashko indicated that the PPR scores have been completed. He was pleased with the process and no tie breakers were required. Commissioner Karge moved and Commissioner Lukatsky seconded a motion to approve the PPR scores as presented by Chief Sashko. Commissioners Karge, Lukatsky, Viehman and Dibbern voted in favor of the motion. The motion passed. The Written Exam scores were presented for approval. Commissioner Dibbern moved and Commissioner Karge seconded a motion to approve the Lt Written Exam scores as presented, Commissioners Karge, Lukatsky, Viehman and Dibbern voted in favor of the motion. The motion passed. Chief Sashko indicted the Written Test scores will be given to the candidates on Monday. He did share with the Commissioners some disappointment in the quality of the test questions by MEA. Although all questions were validated by department personnel, he would like more local questions included in the exam. He will review this with Dr. Taylor for future exams. The Lieutenant promotional process is now complete. Chairman Viehman will complete the matrix combine the scores for each candidate. Chief Sashko brought to the commissions attention that one candidate did not complete any of the test parts but was on the list because of his seniority. The question was did he really participate in the Lieutenant promotional process and should be included on the list? After much discussion a motion was made by Commissioner Karge and Commissioner Dibbern seconded a motion to exclude this Firefighter on the 2006 Fire Lieutenants List. Commissioners Karge, Lukatsky, Viehman and Dibbern voted in favor of the motion. Motion approved. Chairman Viehman will send a letter to the Firefighter. Chief Sashko informed the board that 12 of the 22 candidates have expressed interest in feed back from the Tactical exercise. One member of the Tactical test team will conduct 30 minute interviews with each candidate. C. Update of the Firefighter/Paramedic recruitment process: Two orientation sessions were conducted at Village Hall with 110 candidates showing interest in the process. All applications are in the hands of Mr. Malinowski. It appears to be a reasonable good group of candidates. There were 3 candidates over 35 years of age. BFPC rules indicate you must be less than 35 years of age at the time of application or must meet code of standards, i.e. full-time employees of a Fire Department assumed by a municipality. These applicants will be notified that their application will not be forwarded or accepted. 110 tests have been ordered for the May 20 test date. The test will be scored on site and the applicants will know if they will be eligible to continue to the afternoon session which will be the EJF. Those applicants receiving a score above 730 will be assigned a day and time for their oral interview. A practice session will be held on May 7, 2006 from 9am-12pm at the Fire Training Station. NEW BUSINESS: A. Commissioner Loeb requested that the June meeting be moved from Tuesday June 6 to Wednesday June 7. The Commissioners voted unanimously for this date change. B. In the month of May, the Vice-Chair is appointed and the Secretary elected. Commissioner Loeb has expressed the desire to resign as Secretary. Chairman Viehman has indicated Commissioner Dibbern would be interested in the Secretary position. Commissioner Lutkasky moved, and Commissioner Karge seconded, a motion to elect Commissioner Dibbern as Secretary. The motion was approved by voice vote. C. Chief Balinski reported that Michelle Kondrat is the new School Resource Officer replacing Frank Horbus who will now be the Traffic Specialist. The department also has two new fathers. Congratulations to all. D. Chief Sashko reported that the department is celebrating the 25Th Anniversary as a municipal Fire Department. Commemorative Fire Plates are available for use for 60 days from 7/16-9/16. ADJOURNMENT OF OPEN SESSION: Motion was made my Commissioner Karge and seconded by Commissioner Lukatsky to adjourn the open session and move to Executive Session at 8:27pm. All Commissioners present voted in favor of the motion. EXECUTIVE SESSION: The executive session began at 8:29pm and at 8:52pm a motion was made to return to open session. All Commissioners present voted in favor of the motion. RETURN TO OPEN SESSION: The open session resumed at 8:53pm to consider making a final offer of employment to one candidate and a conditional offer of employment to one police candidate. Candidate Dimeler: A motion was made Commissioner Lukatsky, seconded by Commissioner Karge to make a final offer of employment to candidate Dimeler. Commissioners Lukatsky, Karge, Dibbern and Viehman voted in support of the motion. Chairman Viehman will contact the candidate and make the offer. Candidate Witt: A motion was made by Commissioner Karge, seconded by Commissioner Lukatsky to make a conditional offer of employment to candidate Witt. Commissioners Lukatsky, Karge, Dibbern and Viehman voted in support of the motion. Chairman Viehman will contact the candidate and make the offer. Candidate Morrison: A motion was made Commissioner Lukatsky, seconded by Commissioner Karge to make a conditional offer of employment to candidate Morrison. Commissioners Lukatsky, Karge, Dibbern and Viehman voted against the motion. No offer will be made. ADJOURNMENT: A motion was made at 8:55pm by Commissioner Karge, seconded by Commissioner Lukatsky to adjourn the meeting. All Commissioners present voted in favor of the motion. Respectfully submitted, Jane L. Dibbern, Secretary Board of Fire and Police Commission