2011-12-06 - Board of Fire and Police Commissioners - Minutes Board orCommission: ❑ Fire& Police commission
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Meeting ate: 12/06/2011
Type of Meeting: ❑ Regular Meeting
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VBG Fire& Police Commission Minutes 2011-12-06.pdf
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VILLAGE OF BUFFALO GROVE
Board of Fire and Police Commissioners
Minutes of Regular Meeting December 6, 2011
CALL TO ORDER and ROLL CALL:
The meeting was called to order at 7:02 p.m. by Chairman Viehman in the Chief's Conference
Room of the Village of Buffalo Grove Police Department. Commissioner Dibbern called the roll
and noted for the record that a quorum was present at the meeting. Present were Chairman
Viehman, Commissioners Karge, Loeb, Lukatsky, and Dibbern. Also in attendance were Police
Chief Steve Balinski, Fire Chief Terry Vavra, Police Commander Szos, and HR Director Art
Malinowski.
APPROVAL OF MINUTES:
A. Commissioner Loeb made a motion to approve the minutes of the BFPC Regular Meeting
of November 1, 2011, seconded by Commissioner Lukatsky. The motion was approved
by a voice vote.
CHAIRMAN'S REPORT:
A. Chairman Viehman reminded the Commissioners that the January 3, 2012 meeting will
be held at 7:00 p.m. at Station 26 and will include conducting the Fire Lieutenant
Orientation.
B. Chairman Viehman noted that this is the last meeting for 2011 and thanked all the
Commissioners for their support, time and effort that they put in during the year. The
year went by very quickly and he thanked and congratulated all for being at the meetings
and at the many different functions during the year. Commissioner Loeb thanked
Chairman Viehman for his leadership.
COMMISSIONER'S REPORTS:
A. Commissioner Lukatsky noted that under the guidance and leadership of Chairman
Viehman we have a very good Board of Fire and Police Commission. Commissioners
Karge and Dibbern concurred.
B. Commissioner Lukatsky will be out of the area from December 14, 2011 to April 3, 2012.
CHIEF AND TRUSTEE REPORTS
POLICE DEPARTMENT
A. Chief Balinski reported that one officer is off on medical with heart surgery
but is doing well and should be back to light duty mid-late January. One
officer is on light duty, one officer will have surgery in January and one
officer is off with a wrist injury.
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B. Chief Balinski reported that Officer Jigalov has been released from the FTO
process. Ross Valstyn has been hired as a C.S.O. and will report on December
5, 2011.
FIRE DEPARTMENT
A. Chief Vavra reported that 3 firefighters are off on medical leave.
B. Chief Vavra reported that the staff has stepped up and done a phenomenal job
of picking up some shifts and working on the street to assist during this
staffing shortfall.
C. The Chief is hoping to swear in a FF/PM if possible on January 3, 2012.
QUESTIONS FROM THE AUDIENCE:
There were no questions from the audience.
OLD BUSINESS:
A. Police Sergeant Promotional Process
a. The PPR's have been received and the scores posted.
b. A composite list of scores has been developed and issued to the Commissioners.
c. The letter to candidates was issued on December 5 showing their written, oral
interview, PPR, and seniority scores. A copy was given to the Commissioners.
d. A copy of the Preliminary Register was handed out.
e. All candidates must submit their preference options by 12/15/11.
f. The final eligibility register will be posted on 12/23/11.
g. A motion was made by Commissioner Lukatsky, seconded by Commissioner
Dibbern, to approve the Police Sergeant Preliminary Eligibility Register, as
submitted, dated December 5, 2011. The motion was approved by a voice vote.
B. Review of Hiring Needs
a. Chief Balinski congratulated Wade Clark on his appointment as a new police
officer tonight. He also noted that there will be a new VSI village program in
2012. He expects to replace some positions and has reserved spots in the
academy. Chief Balinski will check the status of those next on the list to see if
they are still interested in a position with the department.
b. Chief Vavra reported that he has 5 open positions. One FF/PM will be sworn
shortly, two candidates are under review, and three candidates continue to be
investigated. He expects two more departures via the VSI program next year.
Chief Vavra expects the department to be fully staffed by mid-year.
C. Review of 2012 Fire Lieutenant Testing Process
a. Chief Vavra reported that the team has been secured for the Lt. tactical
examination.
b. Lt. Oral Interviews will be conducted on Saturday, December, 18, 2012.
D. 2012 Firefighter/Paramedic Testing Process
a. Chairman Viehman prepared a draft summary of a suggested guideline for the
Village of Buffalo Grove's firefighter process, revised by the Board of Fire and
Police Commissioners in conformance with Illinois Public Act 97-0251.
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b. It was noted that if the news rules were applied in the calculation of the current
list, there would only be 10 candidates on the list—27 fewer than in the current
list.
c. A lengthy discussion took place concerning the timing of events and when the
initial eligibility list would be issued. It was recommended to post the initial list
without preference points.
d. Preference points can be no less than 10 and not more than 50. It was suggested
to haves 5 points for active military duty, 2 points for FFII, and 3 points for
Associates in Fire or Medical Service, or Bachelor's Degree.
e. Commissioner Loeb believes the draft addresses the law, has transparency and
uses common sense. He is 100% behind the draft.
f. Chairman Viehman asked the Commissioners to review the draft, consider the
preference points and the oral interview process and send him feedback on the
process.
NEW BUSINESS:
A. Firefighter/Paramedic background investigation materials will be discussed in Executive
Session.
ADJOURNMENT OF OPEN SESSION:
A motion was made by Commissioner Loeb, seconded by Commissioner Dibbern, for the Board
to adjourn to a Closed Executive Session as authorized by Subsection 2(a) of the Illinois Open
Meetings Act [5ILCS 120/2(a)] for the purpose of Employment/Appointment matters.
Commissioners Karge, Loeb, Lukatsky, Dibbern and Viehman voted in favor of the motion. The
motion passed. Open session was adjourned at 8:09 p.m.
EXECUTIVE SESSION:
The executive session was called to order at 8:13 p.m. Present were Chairman Viehman,
Commissioners Karge, Loeb, Lukatsky, Dibbern and HR Director Art Malinowski. Discussions
on the final hiring of FF/PM candidates#21, and#26 occurred. Discussions on the hiring of
candidate# 27 occurred. At 8:19 p.m. a motion was made by Commissioner Lukatsky,
seconded by Commissioner Karge to adjourn the executive session. Commissioners Karge,
Loeb, Lukatsky, Dibbern and Viehman voted in favor of the motion. The motion passed.
RETURN TO OPEN SESSION:
The open session resumed at 8:19 p.m. for the purpose of making empoyment offers. All
commissioners and HR Director Malinowski were present.
Firefighter/Paramedic Candidate# 21: Ryan K McCarthy. A motion was made by
Commissioner Karge, seconded by Commissioner Lukatsky, to make a final offer of
employment to FF/PM Candidate McCarthy. Commissioners Karge, Loeb, Lukatsky, Dibbern
and Viehman voted in favor of the motion. The motion passed. Chairman Viehman will contact
the candidate and make the final offer of employment.
Firefighter/Paramedic Candidate# 26: Scott A Wood. A motion was made by Commissioner
Dibbern, seconded by Commissioner Loeb, to make a final offer of employment to FF/PM
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Candidate Wood. Commissioners Karge, Loeb, Lukatsky, Dibbern and Viehman voted in favor
of the motion. The motion passed. Chairman Viehman will contact the candidate and make the
final offer of employment.
Firefighter/Paramedic Candidate# 27: Zachary J. Forsythe. Candidate#27, Zachary Forsythe,
has been recommended for disqualification by Fire Chief Vavra, based on the initial background
investigation. Commissioners Karge, Loeb, Lukatsky, Dibbern and Viehman voted in favor of
the recommendation for disqualification. The candidate will not be made an offer.
ADJOURNMENT:
There being no further business to come before the Board, the meeting was adjourned by the
Chair at 8:21 p.m.
Respectfully submitted,
Jane L. Dibbem, Secretary
Board of Fire and Police Commissioners
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