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2013-10-01 - Board of Fire and Police Commissioners - Minutes Board orCommission: ❑ Fire& Police commission Docum ent Type: ❑A e g nda 0 Minutes Meeting ate: 10/01/2013 Type of Meeting: ❑ Regular Meeting aa `....� VBG Fire& Police Commission Minutes 2013-10-01.pdf VILLAGE OF nm BUFFALO GROVE @Iluilu�����IClll�1i�`�c 1 N y fRa u jo jo ::3 1 v d 1:3uffalc Grove, 111 60089 2196 I mi�e 84 7 4 59-2500 l�:::::ax 84 7 4 59 7906 VILLAGE OF BUFFALO GROVE Board of Fire and Police Commissioners Minutes of Regular Meeting October 1, 2013 CALL TO ORDER and ROLL CALL: The meeting was called to order at 7:00 p.m. by Chairman Viehman in the Chief s Conference Room of the Village of Buffalo Grove Police Department. Commissioner Dibbern called the roll and noted for the record that a quorum was present at the meeting. Present were Chairman Viehman, Commissioners Karge, Lukatsky, and Dibbern. Also in attendance were Police Chief Casstevens, Fire Chief Vavra, and HR Director Malinowski. Not in attendance was Commissioner Loeb. APPROVAL OF MINUTES: A. Commissioner Karge made a motion to approve the minutes of the BFPC Regular Meeting of September 3, 2013, seconded by Commissioner Lukatsky. Commissioners Karge, Lukatsky, Dibbern and Viehman voted in favor of the motion. The motion passed. CHAIRMAN'S REPORT: A. Chairman Viehman deferred to Commissioner Lukatsky. Commissioner Lukatsky announced his resignation from the Board of Fire and Police Commissioners. He noted it was an honor and privilege to serve on the Board and appreciated the leadership of Chairman Viehman. He will be spending time in Florida and he could not perform the duties related to Board functions from October through April. Chairman Viehman thanked Commissioner Lukatsky for his service and presented him a letter of congratulations. Chairman Viehman has discussed the vacancy with Mr. Bragg and there should be an appointment made reasonably soon, until April 30, 2014. He will also provide a list of characteristics needed for the Commissioner role, to keep in mind for applicants. B. Chairman Viehman reported that a retirement party will be held for Sgt. Parkinson at the Continental Restaurant on October 25 at 6:00pm. $20/pp cash bar. October 4 th will be his last day. Congratulations to Commanders Szos and Husak on their 25 th Anniversary with the Department. C. Chairman Viehman reminded the Board of the Illinois Fire and Police Commissioners Association Fall Seminar which will be held in Itasca on November I't, 2,d and 3d Please let Chairman Viehman know if anyone is interested in attending. D. Chairman Viehman noted that the Village received a subpoena from the Illinois Attorney General for information on the Boards recruiting, written testing process, etc. This was a result of a class action lawsuit against a for profit educational company. The information was provided to the Village for response. Page 1 of 3 E. The Firefighter of the Year sponsored by the Rotary will be named at the October 71h Village Board Meeting. F. Chairman Viehman asked for our thoughts and prayers for Commissioner Loeb. He is not doing well. COMMISSIONER'S REPORTS: A. Commissioner Karge attended the Fire Department Open House and noted that the event was well attended and the crowd was very enthusiastic. He was very pleased with the available parking for the senior citizens. CHIEF AND TRUSTEE REPORTS POLICE DEPARTMENT A. Chief Casstevens reported one officer is back to full duty with MEG. B. Chief Casstevens noted that a Buffalo Grove police officer will be assigned to the Homeland ICE Drug and Gang Unit. It will be a 2-3 year position. Staffing will be reassigned to accommodate the vacancy. C. COPS Magazine will publish an article about females in law enforcement and female officers from Buffalo Grove will be interviewed. FIRE DEPARTMENT A. Chief Vavra reported that three FF/PM are off on medical. B. Chief Vavra reported that 1200 hot dogs were served at the Open House and estimated between 2000-2500 visitors attended the event. It was a very successful event and he noted that at least 35 families registered their children with ID's. This registration was sponsored by Liberty Mutual. C. BC Weiser retired and was walked out on September 3oth. He will work for the village part time on IMA work. QUESTIONS FROM THE AUDIENCE: There were no questions from the audience. OLD BUSINESS: A. Rules and Regulations Review: Chairmen Viehman received a recommendation from Staff as to Police Sergeant grading. These percentages were reviewed and there were no objections to the changes. Section 5 —Promotional Performance was reviewed. The Board of Fire and Police Commissioners Act specifically provides that promotional appointments are not to be on a probationary basis. Discussion occurred on this topic and all commissioners agreed to make the changes discussed to the Rules and Regulations Draft. B. Planning for 2014 Testing: The number of questions by category has been recommended by Police Staff Management and questions related to local rules, regulations and laws should have the most questions. The testing group still needs to be selected. Chief Casstevens and staff have reviewed the tentative testing dates and have no conflicts. Chairman Viehman will meet with Chief Casstevens to review testing options. The FF/PM testing is in the spring and Chairman Viehman asked Mr. Malinowski to check room availability with BG High School. Chief Vavra will review the NIPSTA schedule Page 2 of 3 Fire Department promotional and hiring—status review: Chief Vavra provided a status update of the eligible fire candidates. Candidates 1, 2 and 3 have been hired. Candidates 4, 5, and 6 are taking a pass at this time. Candidate 7 failed the oral interview. Candidate 8 was contacted and we are waiting for a decision as he was in the process and strongly recommended prior to stopping the hiring process a year ago. Candidate 9 has not been contacted. NEW BUSINESS: There was no new business to discuss. ADJOURNMENT: A motion was made by Commissioner Lukatsky, seconded by Commissioner Karge, to adjourn the meeting at 8:10 p.m. The motion was approved by voice vote. Respectfully submitted, Jane L. Dibbern, Secretary Board of Fire and Police Commissioners Page 3 of 3