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2014-05-06 - Board of Fire and Police Commissioners - Minutes Board orCommission: ❑ Fire& Police commission Docum ent Type: ❑A e g nda 0 Minutes Meeting ate: 05/06/2014 Type of Meeting: ❑ Regular Meeting VBG Fire& Police Commission Minutes 2014-05-06.pdf VILLAGE OF BUFFALO GROVE 1 N y Ra u jo l l31vd. 1:3uffalc Grove, 111 60089 2196 11 mi re 84 7 4 59-2500 l�:::::ax 84 7 4 59 7906 VILLAGE OF BUFFALO GROVE Board of Fire and Police Commissioners Minutes of Regular Meeting May 6, 2014 CALL TO ORDER and ROLL CALL: The meeting was called to order at 7:00 p.m. by Chairman Viehman in the Chief s Conference Room of the Village of Buffalo Grove Police Department. Commissioner Dibbern called the roll and noted for the record that a quorum was present at the meeting. Present were Chairman Viehman, Commissioners Karge, Kahn, Rubin, and Dibbern. Also in attendance were Police Chief Casstevens, Fire Chief Vavra, HR Director Malinowski, and Village Trustee Liaison Trilling. APPROVAL OF MINUTES: A. Commissioner Rubin made a motion to approve the minutes of the BFPC Regular Meeting of April 1, 2014, seconded by Commissioner Karge. Commissioners Karge, Rubin, Dibbern and Viehman voted in favor of the motion. Commissioner Kahn abstained. The motion passed. CHAIRMAN'S REPORT: A. Chairman Viehman congratulated Commander Szos on his promotion to Deputy Chief, Sgt. Bethge to position of Commander and Officer Positano to position of Sergeant. Swearing in will be held on May 19 at the Village Board meeting. B. FF/PM Alexander will be sworn in as Lieutenant at Station 26 on May 8, 2014 at 6:30pm. C. Chairman Viehman noted that the Rules and Regulations call to elect a secretary each May. Secretary Dibbern agreed to continue as Secretary. The vote will be conducted in June. D. Chairman Viehman reported that the Fire Department and Police Department have the approval to hire one person immediately. COMMISSIONER'S REPORTS: A. Commissioner Karge thanked the board for the nice get well basket that he received when he was ill. CHIEF AND TRUSTEE REPORTS POLICE DEPARTMENT A. Chief Casstevens reported that Officer Hanson has returned from his duty on MEG. Two officers are on light duty. B. Chief Casstevens gave an update on the status of the PO Eligibility list. Candidates I and 3 are police officers on other departments and pass. Candidate 2 is an officer on another force but is interested and an email was Page 1 of 3 sent to candidate 4 asking his status. Background checks will begin on candidate 2 and candidate 4 (if applicable). FIRE DEPARTMENT A. Chief Vavra confirmed the promotion off FF/PM Alexander. B. One FF/PM has returned to full duty and one has returned to light duty. C. Chief Vavra noted there has been 5300 calls through April or about 10% above average. He noted that 90% of the calls are through stations 25/26 and 10%through station 27. D. Chief Vavra gave an update on the status of the FF/PM Eligibility list. The department is conducting a background on candidate 415. Candidates 415 - 418 will be called to determine their status. QUESTIONS FROM THE AUDIENCE: There were no questions from the audience. OLD BUSINESS: A. Lieutenant written testing will be done on Saturday, June 7, in the training room. The oral testing process is complete. Copies of the score sheet were handed out to the commissioners. A motion was made by Commissioner Kahn, seconded by Commissioner Rubin, to approve the Police Department Lieutenant Oral Interview Scores. Commissioners Karge, Kahn, Rubin, Dibbern and Viehman voted in favor of the motion. The motion passes. B. The FF/PM written testing process is complete. Of the 268 candidates who came to orientation, 133 candidates took the written test. 109 candidates passed the written test. The passing score was 70% and the median score was 81%. The top 40 candidates scored 85% and above. Four different letters were sent to the candidates and the scores were posted on the Village web. The oral interview schedule was completed. A motion was made by Commissioner Dibbern, seconded by Commissioner Karge, to approve the FF/PM written test scores dated 4/26/14. Commissioners Karge, Kahn, Rubin, Dibbern and Viehman voted in favor of the motion. The motion passes. As done in the past, we will provide the candidates who will be taking the oral interview a letter describing the process that they will sign and return when they come into the room for the interview. The preliminary list will be completed by May 21 and the results will be mailed to the candidates with instructions on how to apply for the preference points. Preference points will be due by 4:00pm on June 2. Preference Points will be reviewed prior to the Board meeting on June 3. C. The BFPC Rules and Regulations have been completed and approved by the Village Board. Many thanks to Chairman Viehman for his hard work on this process. A pdf copy will be sent to the chiefs and commissioners. NEW BUSINESS: A. Chairman Viehman noted that the board must announce the Fire Lieutenant testing program one year prior to the expiration of the current list. He provided a draft of dates for the testing and asked all to review the dates and give feedback. Chief Vavra will provide the reading list and MRA will prepare the test. Page 2 of 3 ADJOURNMENT OF OPEN SESSION: A motion was made by Commissioner Kahn, seconded by Commissioner Rubin, for the Board to adjourn to a Closed Executive Session as authorized by Subsection 2(a) of the Illinois Open Meetings Act [5ILCS 120/2(a)] for the purpose of personnel matters. Commissioners Karge, Kahn, Rubin, Dibbern and Viehman voted in favor of the motion. Open session was adjourned at 7:46 p.m. EXECUTIVE SESSION: The executive session was called to order at 7:49 p.m. Present were Chairman Viehman, Commissioners Karge, Kahn, Rubin, Dibbern and HR Director Malinowski. Discussions on the Fire Fighter/Paramedic oral interview questions occurred. At 7:57 p.m. a motion was made by Commissioner Rubin, seconded by Commissioner Kahn to adjourn the executive session. Commissioners Karge, Kahn, Rubin, Dibbern and Viehman voted in favor of the motion. The motion passed RETURN TO OPEN SESSION: The open session resumed at 7:57 p.m. ADJOURNMENT: A motion was made by Commissioner Kahn, seconded by Commissioner Dibbern, to adjourn the meeting at 7:57p.m. All Commissioners present voted in favor of the motion. The motion passed. Respectfully submitted, Jane L. Dibbern, Secretary Board of Fire and Police Commissioners Page 3 of 3