2014-10-07 - Board of Fire and Police Commissioners - Minutes Board orCommission: ❑ Fire& Police commission
Docum
ent Type: ❑A e
g nda 0 Minutes
Meeting ate: 10/07/2014
Type of Meeting: ❑ Regular Meeting
VBG Fire& Police Commission Minutes 2014-10-07.pdf
VILLAGE OF
BUFFALO GROVE
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VILLAGE 0F BUFFALO GROVE
Board oI Fire and Police Commissioners
Minutes oI Regular Meeting October 7.20|4
CALL TO ORDER and ROLL CALL:
The meeting was called to order at 7:00 p.m.by Chairman Viehman in the Chief s Conference Room of the Village
of Buffalo Grove Police Department. Commissioner Dibbern called the roll and noted for the record that a quorum
was present at the meeting. Present were Chairman Viubman,Commissioners Kmrgu.Kahn,Rubin,and Dihhun.
Also in attendance were Police Chief Casstevens,Police Commander Bethge,Fire Chief Vavra,Deputy Fire Chief
Baker,HR Director Malinowski,Village Trustee Liaison Trilling,and guest Steve Hale from Resource Management
/\aaociu|ua.
APPROVAL OF MINUTES:
A. Commissioner Rubin made a motion to approve the minutes of the BFPC Regular Meeting of September 2,
20|4.seconded hy Commissioner Kahn. Commissioners Kurgu.Kahn,Rubin,Dibhucn and liubnmnvoted
in favor oI the motion. The motion passed.
SPECIAL PRESENTATION:
A. Steve Hale from Resource Management Associates previewed the upcoming Police Sergeant Assessment
Program which will hu conducted on October|7 and October |8. Each candidate will hu put through 4
different scenarios—a citizen complaint,employee problem,tactical simulation and a community meeting.
The candidates will be evaluated by three assessors who will determine a consensus score. Both the
candidates and assessors will be videotaped and feedback will be provided to the candidates. ViduobngUo
assessors protects the integrity oI the process and consistency. The candidates will also hu given u
questionnaire about the process for feedback. This assessment will show the ability of the candidates and
allow them to speak what they are thinking. Scores will hu available inuweek.
CHAIRMAN'S REPORT:
A. Chairman Viehman offered congratulations to Commissioner Kahn on his appointment as the Chair and to
newly appointed Commissioner/kbiunuJohnson. Both will assume their positions effective November |.
2014. Ms.Johnson was invited to attend this meeting but she had u prior commitment.
B. Chairman Viehman offered congratulations to the Fire Department on its successful Open House conducted
on September 20.20|4.
C. Chairman Viehman offered positive wishes to Chief Vavra as he prepares for surgery later this week.
D. Chairman Viehman offered congratulations to Police Officers Shannon McMillon and Kevin Lamb who
were sworn in since our last Board meeting and wished them much success at the police training academy.
B. Chairman Viehman noted that should the Board approve the hiring of FF/PM candidate Jay Huh later
during this meeting,an informal swearing will occur on October 8,2014,at 8:30am at Station 26 as he will
need to begin the fire academy next Monday. /\formal avuudng with family and guests would then hu
scheduled for the Village Board meeting oI Monday,October 20.20|4.
F. Chairman Viehnan noted that this ia his final meeting oImembership for him and offered his appreciation
to all the Commissioners for their support. Ru noted that his objective ua chairperson for the last number oI
years,while implementing the statutes undcoduav/umrcburgudtoupply.v/uatocru*cthemoatpoadivu
environment that v/uua commissioners could provide and to guide this group to accomplishments oIits
directives. Ru thanked each oI the commissioners for their work and support oI this mission. He also
UooJ«former Commissioners Lukataky and Loch for their support as well as he Cbiulb and the command
staff oI both departments for their continual assistance. And certainly,without the village support staff,
directed hyMr.Malinowski as our enabling liaison,we would not find the ease and continuity of delivery
that auun/uaaly lets ua complete our duty. Chairman liubn/on noted ia has been his privilege and honor to
^^vmd/'uo part of this team,and for that ho was most grateful. Hoio confident that uo the Board moves
forward d will continue the excellent delivery that defines its history.
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COMMISSIONER'S REPORTS:
A. The Commissioners present had no reports.
CHIEF AND TRUSTEE REPORTS
FIRE DEPARTMENT
A. Chief Vavra on behalf of the Fire Department thanked Chairman Viehman for his leadership
over the years. Many excellent firefighters have been brought on board during his tenure.
The Department is planning a cake and coffee in his honor in November at the Fire House.
B. Chief Vavra noted that the Open House was well attended and very successful
C. Chief Vavra noted that the Department is working with risk management to obtain power cots
which will eliminate the heavy lifting of stretchers onto the ambulances.
D. Chief Vavra noted that the year continues to be very busy. They have recorded just under
4,000 calls year to date(about 14 calls per day)with a spilt of 37%fire calls and 67%EMS
calls.
POLICE DEPARTMENT
A. Chief Casstevens echoed Chief Vavra comments on Chairman Viehman. Chief Casstevens
appreciated his engaged leadership and forward thinking. He noted that Chairman Viehman
made his job easier and he thanked him for making sure we have the"best'officers.
B. Chief Casstevens reported that he will be holding an all Department meeting to give the
officers his 15 month update,his plan for the future and share the goals and objectives of the
Department.
C. Chief Casstevens noted that a new recruitment video is currently being produced and he will
share it when finished.
D. Chief Casstevens reported that the two officers at the academy will graduate December 19,
2014.
E. Chief Casstevens noted that a voluntary Fitness Program will be up and running the first of
the year and there is a plan to upgrade the workout equipment. It was suggested to see if the
Park District has any excess equipment available.
F. Chief Casstevens reported on officer is on light duty.
TRUSTEE REPORT:
A. Trustee Liaison Trilling noted that the Village Board has authorized staff to go to bid to
purchase four power cots for the ambulances.
QUESTIONS FROM THE AUDIENCE:
There were no questions from the audience.
OLD BUSINESS:
A. The Police Officer Testing dates have now been finalized. The Police Officer Application Package was
discussed. It was recommended accepted that we accept a Power Certificate from any Certified Illinois
Power Test Program.
B. The Police Sergeant Oral Interview Testing was discussed. The Sergeant Oral Interview scores were
reviewed.
C. A Pre-Assessment Meeting will be held on October 16 at 4:00 at the Police Station.
NEW BUSINESS:
A. Review Police Officer Testing
a. A motion was made by Commissioner Rubin,seconded by Commissioner Dibbern,to approve the
2015 Police Officer Testing Dates,as presented. Commissioners Karge Kahn,Rubin,Dibbern and
Viehman voted in favor of the motion. The motion passed.
b. A motion was made by Commissioner Kahn,seconded by Commissioner Karge,to approve the
2015 Police Officer Guidelines,as amended. Commissioners Karge Kahn,Rubin,Dibbern and
Viehman voted in favor of the motion. The motion passed.
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c. A motion was made by Commissioner Rubin,seconded by Commissioner Karge,to approve the
2015 Police Officer Application Package,as subject to amendment. Commissioners Karge Kahn,
Rubin,Dibbern and Viehman voted in favor of the motion. The motion passed.
d. A motion was made by Commissioner Kahn,seconded by Commissioner Dibbern,to approve the
2014 Police Sergeant Oral Interview Scores as submitted. Commissioners Karge Kahn,Rubin,
Dibbern and Viehman voted in favor of the motion. The motion passed.
ADJOURNMENT OF OPEN SESSION:
A motion was made by Commissioner Kahn,seconded by Commissioner Karge,for the Board to adjourn to a
Closed Executive Session as authorized by Subsection 2(a)of the Illinois Open Meetings Act[51LCS 120/2(a)] for
the purpose of personnel matters. Commissioners Karge,Kahn,Rubin,Dibbern and Viehman voted in favor of the
motion. Open session was adjourned at 8:05 p.m.
EXECUTIVE SESSION:
The executive session was called to order at 8:07 p.m. Present were Chairman Viehman,Commissioners Karge,
Kahn,Rubin,Dibbern,HR Director Malinowski. Discussions on FF/PM Candidate 43 occurred. At 8:13 p.m.,a
motion was made by Commissioner Rubin,seconded by Commissioner Kahn,to adjourn the executive session.
Commissioners Karge,Kahn,Rubin,Dibbern and Viehman voted in favor of the motion. The motion passed
RETURN TO OPEN SESSION:
The open session resumed at 8:13 p.m. for the purpose of taking action on offers of employment.Present were
Chairman Viehman,Commissioners Karge,Kahn,Rubin,Dibbern, and HR Director Malinowski.
Firefighter/Paramedic Candidate 4 3: Jay Huh. A motion was made by Commissioner Dibbern,seconded by
Commissioner Kahn,to make a final offer of employment to FF/PM Candidate Huh. Commissioners Karge,Kahn,
Rubin,Dibbern and Viehman voted in favor of the motion. The motion passed. Chairman Viehman will contact the
candidate and make the final offer of employment.
ADJOURNMENT:
A motion was made by Commissioner Rubin,seconded by Commissioner Kahn,to adjourn the meeting at 8:14 p.m.
All Commissioners present voted in favor of the motion. The motion passed.
Respectfully submitted,
Jane L.Dibbern, Secretary
Board of Fire and Police Commissioners
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