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2007-07-23 - Finance Committee - Minutes Board or Commission: ❑ Finance Committee Document ❑Type: A e g nda 0 Minutes Meeting ate: 07/23/2007 Type of Meeting: ❑ Regular Meeting FINANCE COMMITTEE MINUTES JULY 23,2007 6:30 P.M. The Village of Buffalo Grove Finance Committee convened on Monday,July 23,2007 at the Village Hall,Lower Level Conference Room.Those in attendance were:Elliott Hartstein,Jeff Braiman,DeArm Glover,Jeff Berman,Bruce Kahn,Steve Trilling,Brian Rubin,Jan Sirabian,and Joseph Tenerelli.From Staff:Bill Brimm,Ghida Neukirch,Scott Anderson Leisa Niemotka,Anne Marrin Erica Cohen. NEW BUSINESS FY 2008 Initial Budget Review/Comments/Calendar WHB presented the FY2008 Department/Division Budget development guidelines and calendar. The calendar and guidelines will be distributed on September 1st. FY 2008 Capital Improvement Plan-Initial Review/Calendar SA presented status worksheets for all capital improvement projects incorporated into the FY 07-08 (CY 2007) budget. These worksheets will be used to update Department Directors will include detail of current project status,anticipated status at December 31st and,if necessary,estimated expenditures for FY2008.Accumulated data will be presented to the Village Board on October 11th. Committee members also asked that maintenance agreements be included in expenditures and not capital improvement Review of Budget Presentation Documents-Reformat Update WHB presented a change in the budget presentation format from the current 5 column layout to 7 columns for the FY 2008 Budget The additional columns will allow comparisons against the FY 06-07 budget(12-month)and FY 2007(8-month)budget periods. Update on Integrated Management Team Project-Consistency in Budget Preparation-Source Documents The committee accepted the new uniform budget source document developed by the Integrated Management Team and presented by SA. All departments will begin using the same format to develop their budgets which will provide consistency to persons reviewing preliminary budgets. FY 2008 Salary Plan Concepts The FY 2008 preliminary general wage adjustment recommendation by AM was approved by the committee.Committee members requested that comparables be included in the September memo. Group Health Insurance Update The Committee directed WHB,SA and AM to continue research and development of calendar year 2008 health insurance recommendations.Committee members also asked for an estimate on savings realized by moving to the current self-insured plan. Our insurance broker,Peter Wright,will be asked to make a presentation to the Committee allowing for an opportunity to ask questions. Revenue Diversification Concept-Prepared Food and Beverage Tax/Others The Committee supported the concept of initiating a 1% prepared food and beverage tax,effective as of January 1,2008. Staff is preparing to bring forth an ordinance in the fall. Building&Zoning Personnel Action Plan GN presented the Committee with an overview of the Building&Zoning Personnel Action Plan developed to enhance operations, improve morale and provide for a sound succession plan for the department. Use of Auto-Based Sales Taxes-Operations vs Capital Planning WHB discussed moving the FY 2008 sales tax revenue generated by Chrysler and Nissan from the operating budget to capital expenditures.Both of these businesses will be leaving Buffalo Grove by the end of 2008 or early 2009. Update-Fire Leadership Study LN presented the Fire Department Personnel Plan outline created to develop adaptive leadership opportunities, training and enhanced operations. Recommendation-Hotel/Motel Tax Staff recommended an increase in the current hotel/motel tax to 5%in order to become comparable to surrounding communities. After some discussion,Committee members directed an increase to 6%effective January 1,2008. Buffalo Grove Golf Club/Arboretum Golf Course Six-Month Report SA will submit this report to the Board for approval at the August 6th meeting. OLD BUSINESS Water Rate&Fee Discussion WHB stated that the current water rate as a charged ($1.80 per 1000 gallons) is not adequate to cover operating expenses. The Committee supported the recommendation to increase the water consumption rate to$2.40/1,000 gallons and a reduction in the flat fee from$5.50 to$2.00 per month. Home Rule Sales Tax(Sunset Provision Issue) The Committee agreed to maintain the current home rule sales tax rate for FY 2008 per recommendation from the staff. Commercial Waste Franchising Initiative SA provided an update to the committee and is awaiting pricing information. Calendar 2008 Goal Setting LN discussed the advantages of goal setting and performance measures that were used in 2007 and asked the committee to consider goals for 2008. Discontinuing Vehicle Sticker Program The Committee supported elimination of the Vehicle Sticker Program effective January 1,2008.Ordinance amendments are being developed by staff and will be brought forth in the fall. Discussion-Automated Red Light Enforcement Programs GN presented information regarding the installation of automated red light enforcement equipment at several intersections in the community. The Committee supported the program but would like to have more information on specific questions prior to implementation.