2000-09-11 - Civic Involvement & Recognition - Minutes Board or Commission: ❑ civic Involvement&Recognition Commission u
Document Type: ❑A e
g nda 0 Minutes
Meeting ate: 09/11/2000
Type of Meeting: ❑ Regular Meeting
CIVIC INVOLVEMENT AND RECOGNITION COMMISSION
SEPTEMBER 11, 2000
MINUTES
The first meeting of the Village' s Civic Involvement and Recognition
Commission was called to order by Chair Ungerleider at 5:30 p.m. Those in
attendance were:
Harvey Ungerleider Elliott Hartstein
Scott Cutler DeAnn Glover
Leonard Gold Chuck Johnson
Betty Lou Manso John Marienthal
Diane Popper
Lynne Schneider Bill Brimm
Monyca Price Flack
Richard Oliver
The members of the Commission introduced themselves and President Hartstein
spoke the initiative regarding the Commission as well as the Board' s decisions
to formally establish the Commission via Resolution. A core objective is to
promote volunteerism and recognition of those individuals and organizations
that either serve the Village in some extraordinary way or those same
individuals or organizations that are residents/domiciled in the Village that
may perform extraordinary tasks outside of the Village.
Distribution of Commission Membership Roster:
For use by the Commission, a roster of members with address and phone numbers
was distributed. There were several corrections and a revised roster will be
distributed at the next meeting.
Overall Goals and Objectives of Commission:
It was suggested that the Commission be an organization to encourage volunteer
service and recognition for deeds accomplished in an extraordinary way. The
criterion to be established must include a method to screen activities as well
as organizations within the community in order to properly validate their
works as well as how those works will be recognized both in terms of finding
out they in fact took place and how further to honor same. It was stated that
with a new commission, what we desire to do is up to the suggestion of the
membership.
Mission Statement Development:
The Commission members discussed this issue for some time, determining that
what is developed be short and concise as to intent and meaning. After
discussion, it was suggested that the following be the Commission' s Mission
Statement:
The Buffalo Grove Civic Involvement and Recognition Commission' s
mission is to promote and recognize volunteer service within our
community.
Other goals and objectives will be developed from this statement to support
future initiatives.
Inventory of Community Organizations:
A draft of a letter and information form was distributed for review and
comment by the Commission. While the intent of the memo is toward primary
Village organizations, it will be amended to ask that sub-groups within the
primary organizations also be asked to respond in order to obtain the best
results intended. It was agreed that a return date be included so information
could be properly assembled and ready for distribution. Also, it was
suggested that we request IRS non-profit code verification on the information
sheet.
As for how groups will be recognized, it was determined that criteria will
need to be developed so that any recognition is meaningful and properly
directed. Some issues to be resolved are:
1. Recognition criteria must be clear and understood.
2. Only when developed, then they will be promoted.
3. Recognition will include both residents and non-residents but the
non-resident should have some tie to the Village, i.e. work,
volunteer efforts, etc.
4. The formality of the recognition efforts need to be
established-before the Village Board, over what media, etc.
5. If a resident gets an award from a source other than as awarded by
the Commission, should the Village also acknowledge in some way?
6. When developed, the program and solicitation criteria should be
distributed through our media outlets-newsletter, Channel 6, web
site, etc.
7. Should the Village act as a central point where people can call to
volunteer or should that be an output of the inventory?
8. The Commission must develop an approach and screening so that it
can determine what are "valid" community organizations.
9. What programs can be developed to meet our goal of getting people
involved and to volunteer?
Develop Initial Workplan:
This was briefly discussed. It was suggested that each member consider the
development of a work plan for discussion at the next meeting. Suggestions
were to be routed to Bill Brimm by 9/27/00 for distribution with that
meeting' s agenda.
Memorial Policy Discussion:
This matter was discussed in that a memorial concept has been assigned to the
Commission for review and recommendation to the President and Board of
Trustees at a future date. Concepts such as a fountain were reviewed so that
the membership understood what direction could be taken, if appropriate. The
current policy, that being the recognition of Village Presidents, was reviewed
as well as how plaques are named and placed in Village facilities when
dedicated.
Guidelines for Volunteer Members:
The booklet containing the Operating Guide for Volunteer Committees,
Commissions and Boards was distributed to the membership with a general
document overview and intent.
Other Business:
There was no other business other than to announce that a training session
will be held for volunteer organization chair/co-chairs on Thursday, October
12, 2000.
Next Meeting Date:
The next meeting of the Commission will be Thursday, October 5th at 7:30 p.m.
in the Village Hall. After that date, meetings will be held on the second
Thursday of each month.
Respectively Submitted,
William H. Brimm
Staff Liaison