2002-05-14 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee
Document Type: ❑Agenda 0 Minutes
Meeting Date: 05/14/2002
Type of Meeting: ❑ Regular Meeting
BG Days Committee Meeting
May 14, 2002
Lori Czarnecki, Debra Jess, Steve Panich,
Karen Danenberg, Ron Jess, Doug Primack,
Chantal Davidson, Tom Johns, Jane Primack,
DeAnn Glover, Rick Kahen, Roger Remblake,
Paulette Greenberg, Kerry Klbecki, Lori Hackett,
Ken Lazar, Pam Soracco, Glenda Hoelting,
Nikki Lee, Rocco Pape, Dean Hoelting,
Mary Libby, Tracy Pape, Howard Hoffman,
Jim Newton, Joe Tenerelli, Mo Welborn,
The meeting was called to order at 7:00 PM.
Chairman's Report:
The deadline for submission of items for the Summer Village Newsletter is May 22. We should
get some kind of little blurb announcing that the BG Days are coming and give dates of the
festival.
There will also be a Fall Newsletter in August where we can submit an article.
Police: Jim Newton - No Report
Park District: Ryan Risinger - Not present
Parade: Joe Tenerelli
The economy is a problem this year. For many groups, it is not in their budget to participate in
the parade.
Mobile Com: Roger Remblake
Mobile Com has a new truck. It will be parked back further in the parking lot, back against the
Park District area, against the dunk tank.
Roger is waiting for the proposal on the radios. We will be using the same vender.
Fun and Food: Rick Kahen
The shuttle carts have been ordered with the same deal as last year.
Rick has had 400 water bottles and FOP caps donated for the goodie bags.
Outback has agreed to again provide food for the program.
Cravings has been sold. Outback will be willing to provide grilled hamburgers for the Fun and
Food Program.
McDonald's will again supply cookies. Rick has no information from the W/C basketball team.
Rick stated that we really need to have a water dispenser on the carnival side for the Fun and
Food program. Ron Jess stated that if there is electricity over there, he will get a cooler over
there. It was decided that it can be placed next to Mobile Com.
It was stated that the water really needs to be there all weekend, not just one day.
Fire Department: Troy Shannon - Not present
Public Works; Ray Rigsby - Not present
Trustee Liaison: DeAnn Glover - No report.
Chamber: Steve Panitch
Steve states that he has 7 groups signed up for the business fair. There are 7 restaurants signed
up for the Food Tent, but Steve is not ready to present any information for approval yet.
Cravings is signed up so he will look into that.
Food Tent: Tom Johns
The contract for the tent is in and signed. The contract for the clean up crew is out waiting to
come back.
The letters for the non profits will be in the mail tomorrow.
Arts and Crafts: Nikki Lee/Glenda Hoelting
The letters have gone out to the Crafters. Nine have checked in so far, but it is still early.
Carnival: Paulette Greenberg
The ticket prices will be the same as last year, 14 tickets for $10 and 30 tickets for $20. The hand
stamp will still be $14 on Thursday and Monday.
There will be a Paradise Tropical show, with seating and lighting, providing 10 minute skits. This
is provided free by the carnival.
Megadrop is the new thrill ride.
Paulette has received the insurance certificate from the carnival
Kids Expo: Paulette is preparing a press release for the Pioneer Press and the Village newsletter.
Entertainment: Karen Danenberg
Karaoke is coming again, but Karen needs to know from the police how late can we go. There
was much discussion about last call, last pour, and music stop time.
The DJ is scheduled from 10:15-11:30.
Last call is usually at 11:30, with clear out by midnight.
Publicity states the last call is at 11:00.
Friday night entertainment goes until 10:30.
Saturday Karaoke goes from 10:30-11:30.
Sunday Karaoke can start earlier because of the fireworks.
Ron Jess stated that last call means last tickets sold, but the lights are not turned off. This gives
everyone 1/z hour to buy their last beer and another 1/z hour to drink it, and to be ready to leave by
12:00.
Jim Newton states that as long as we clear the grounds by 12:00, the schedule is fine.
It was suggested that there be posted a sign regarding the time of the last call and when the
grounds are to be cleared. Jim states that we can still go with the same times as last year as long
as the grounds are cleared when the police say to leave. It was decided to go with the following:
- Last tickets will be sold at 11:00 PM
- Last pour at 11:30 PM
- At Midnight, music stops, lights off, and everyone is out the door
Everyone is to be out. No exceptions, no "friends of the police".
Karaoke will go on three nights.
Fund Raisin: Sara Herman
Sara is still working with last year's sponsors.
The restaurants will be attending the August 6th meeting to get further information. The
committee will meet in a different room.
The Business Fair participants will be attending the August 20 meeting but will start at 6:00pm.
Publicity:
Mo stated that Publicity needs information from Paulette regarding the Carnival to be used in
press releases for the papers, including the Countryside, The Pioneer Press, and Daily Herald. Mo
asked Paulette to get in touch with Lori and Chantal.
Relay for Life
There are luminaries for sale for the Relay for Life at $5.00 apiece.
DeAnn Glover has been made the honorary chairperson for the Buffalo Grove Relay for Life.
Ken Lazar made motion to adjourn
The meeting was adjourned at 8:03.
Respectfully submitted.
Jane Primack
Secretary
Remaining Meetings:
June 11 August 6
June 25 August 13
July 9 J August 20
July 23 August 27
BG Days 2002 - August 29-September 2