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2003-01-13 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 01/13/2003 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting January 13, 2003 Bill Brimm, Rick Kahen, Doug Primack, DeAnn Glover, Kerry Klbecki, Jane Primack, Barry Goodman, Ken Lazar, Pam Sorocco, Sara Herman, Nikki Lee, JV Springman, Debra Jess, Jim Newton, Murray Sprung Ron Jess, Lee Orlov, Joe Tenerelli Tom Johns, The meeting was called to order at 7:30 PM. A welcome was given by Tom Johns, who stated that he was looking forward to working with the BG committee group. He stated that he was happy he and JV were chosen to be co-chairpersons for the committee. Tom stated that the festival will remain in the same location as previous years. Tom, JV, Bill, and Ray met with a representative of St. Mary's. St. Mary's has been gracious enough to allow us to use the property for the festival. JV stated that he had drawn up organizational charts for the committee for the members and other outside persons to understand the chain of command and who to go to with specific problems. He stated that he has added areas to the chart. Most of the same chairpersons are back from last year. Paulette Greenberg will continue to do the Carnival. Karen Danenberg will continue with Entertainment. JV hopes that Chantal Davidson will do the PR but he has been unable to contact her to confirm this. Pam Soracco will continue to organize the VIP party. Joe Tenerelli will continue to organize the Parade. Nikki Lee will continue with the Arts and Crafts. Doug Primack will become the new Audio and Visual Chairperson. JV stated that they are now looking for someone to be in charge of the Food Tent. JV also wants to put someone in charge of the Information Booth, who will have all the schedules and the list of Chairpersons for anyone's reference. He wants a master book that has all the events of each day to be kept at the information booth. He would also like to have someone in charge of the set up and take down. JV stated that each chairperson is to get someone to back them up in their responsibilities and he wants the Chairpersons to use those back-up people. He wants them trained so that they can eventually move up to the Chairperson position. There are 10 areas of liaison: Scott Fishkin will organize the Business Fair. Sara Herman and Ron Jess will be liaisons for the Chamber. Jim Newton will be liaison for the Police Department. Troy Shannon will be the liaison for the Fire Department. Ray Rigsby will be the liaison for the Public Works Department. Rick Kahen will be the liaison for the Disabilities Program. Bill Brimm and Jane Olson will be liaisons for the Village. Roger Remblake will still do the MobileCom. DeAnn Glover will be the Trustee liaison. Carmen Molinaro will work with the golf carts. JV has not heard from Ryan Risinger to find out if he will, again, be the liaison for the Park District. Entertainment: Karen Danenberg— Karen stated that she brought back the entertainment to the crafts area. The gymnastics did not work, as there was not enough room. The Beer tent will have 2 nights of karaoke. Karen plans to use the same entertainment ideas this year. She stated that she is unsure of what happened at the teen stage when they had their "incident". She plans to keep most the Beer Tent bands from last year. She has already been in touch with the entertainment booking agent to start contracting with the bands. She would like to set up a Family Tent on Monday either in the food tent with the entertainment on one side and the food vendors on the other side, or use the Beer Tent for the Family Tent on Monday. That can be decided in the future. She plans on having only one big act per night. That seemed to bring in the people. She hopes not go out of the Chicagoland area for entertainment. Karen stated that she needs to find someone to act as her back-up for entertainment. New ideas: Tom would like to try to get some type of events that go back to the olden days of festivals, such as pie eating contests, or baking contests. He also suggested a Garden walk. Another idea for the kids would be an egg toss or water balloon toss. Ideas were give to have kids decorate their bikes for the parade. Maybe consider an outstanding high school student for a co marshal position, to get more teenagers involved. The winner could be announced Saturday night and then walk in the parade on Sunday. There was a question about if there would be new t-shirts this year. No decision was made at this time. Rocco will bring a catalog for the next meeting We also need to recruit additional members for the committee. New members to join the committee are Lee Orlov and Barry Goodman. Mo Welborn will be back as well as Dean and Glenda Hoelting. Tracy and Rocco will be back to clean up on Monday. JV stated that members should bring new people to next meeting if they want to join. They must be at least 18 years old to be a committee member. Trustee Liaison: DeAnn Glover— DeAnn wishes to welcome everyone back this year. She wishes to congratulate Tom and JV in their new Co-Chairperson position. They have taken off running since their appointments. Ray Rigsby, Bill Brimm, Tom, and JV got together with St Mary's church and Father Rezel., and resolved the issue of the festival location for this year. DeAnn stated that she has been reappointed as liaison for the committee, but reminded everyone that this is an election year and she is up for re-election. Respectively submitted Jane Primack Remaining Meetings February 11 July 8 March 11 July 22 April 8 August 5 May 13 August 12 May 27 August 19 June 10 August 26 June 24 BG DAYS 2003 AUGUST 28TH THROUGH SEPTEMBER 1.