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2003-02-11 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 02/11/2003 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting February 11, 2003 Jackie Beegun, Ron Hackett, Doug Primack, Karen Danenberg, Debra Jess, Jane Primack, Barry Goodman, Ron Jess, Ryan Risinger, Paulette Greenberg, Mary Libby, JV Springman, Lori Hackett, Lee Orlov, Murray Sprung, Joe Tenerelli The meeting was called to order at 7:00 PM. Chairman's Report: Tom will not be present tonight. Monday, for this year's festival, pray for good weather. It is a special day for families and kids. We worked hard to get special entertainment for them so we hope to duplicate it this year. J.V. stated that he wanted everyone who comes to the festival to enjoy themselves, as well as everyone who works on the committee. That is why JV and Tom request that every chairperson has a back up. JV wants everyone to see the fireworks this year, spend time with their families, and see some of the entertainment. JV states that we have the best professional staff in our police and fire department to assist with the festival. He is still looking for someone to be in charge of the information booth this year. JV states that we are putting out to bids on the tents and the power, and to let Ray know if anyone has any ideas. For the Main stage sound and lighting system, there are people wanting to bid on this, but bids need to be as a package. We've had a new sound company the last few years. Bids on the tents will include the tables, chairs and lighting inside the tents. JV is looking into the possibility of getting ceiling fans along with the lighting. He stated that if lighting is needed in the VIP tent, he will run a power line from the beer tent. New business: Janie, JV's wife, will head up the Rally for Life this year. If anyone is interested in signing up, each person needs pledges of$100, and we need 10 people minimum per team. If we have enough, we will staff a second team. The dates are Junel3-14 at Buffalo Grove high school. JV stated that if you have never been involved, do so this year. It is a very moving experience. JV is also looking into ideas to expand the festival, to possibly bring back an old country fair feeling with a pie eating contest, or hotdog eating contests. There will be more on that in the coming weeks. Monday afternoon is very slow and there is no beer tent. Ron Jess stated that the beer truck will be out before the Monday activities. In regards to new shirts for the committee members, Ron will bring some information and pictures to the next meeting. We need to decide on the style and color for the shirts. It was suggested that we get both men's and women's sizes this time. Debbie Jess suggested that we have the word Staff on the back of the shirts to make the committee members more visible. Police: Jim Newton—Not present Park District: Ryan Risinger - Ryan stated that the Park District wants to put information regarding the festival along with a calendar of events into the seasonal brochure. He stated that he would like to run ideas for the brochure past the committee. Ryan asked if on Saturday, during the day, is there is a block of time that the park district could use the main stage. If not, could the committee get an auxiliary stage for their use. Ryan stated that the BG Park District would like to have the equivalent to American Idol, have a show of amateur singers, gymnastic groups, etc. Karen stated that she would need the park district to help audition the kids. This would only be open to BG residents. Main stage would be available from 12:30-4:30. The program must be done by 4:30. Karen reminded Ryan that whatever band is booked for the evening will have their own drums on the back of the stage. The drum set cannot be moved. Ryan stated that they would need only one hour for the American Idol program. Ryan said that they might try to do some games on Saturday, and will have the dog show on Monday. Ryan asked when the Teen Stage is used. Karen said that the Teen stage was booked Friday and Saturday nights from 8-10. Ryan stated that there was a request for a home run contest that would need to be in the area of the Teen Stage. Parade: Joe Tenerelli - Joe stated that if there were any nominations for Grand Marshal, they should come to him. Mobile Com: Roger Remblake—Not present Fun and Food: Rick Kahen—Not present Fire Department: Troy Shannon—Not present Public Works; Ray Rigsby—Not present. Trustee Liaison: DeAnn Glover—Not present Chamber: Ron Jess and Sara Herman: The beer truck will be gone for the Monday activities. Food Tent: Arts and Crafts: Nikki Lee/Glenda Hoelting—Not present. Carnival: Paulette Greenberg - Paulette stated that she will put a blurb in the Countryside papers to attract volunteers for the ticket booth, stating that the volunteer will get a free t-shirt when they work. Entertainment: Karen Danenberg - Karen stated that she has been in touch with a couple for people who help place Main stage acts. She wants feed back from the committee tonight about possible ideas. Karen is considering using a 70-80's type band. Karen stated that Sara, also, wanted her to listen to a band, which she has not yet done. Mary Libby knew someone who wanted to bid on the stage sound contract. She would get them in touch with Karen. Karen wished to know her budget for the entertainment. JV stated that he would get her the budget later. Karen stated that the kid's entertainment needs to be discussed in the future. Karen said that she will need to cut back on other days of the festival. Karen said that people who live in the village have expressed a wish to perform in the beer tent. Audio/Video: Doug Primack— No report Fund Raisin: Sara Herman—Not present Ron Jess stated the Business Fair letters will go out the beginning of March. He suggested that if there were any special requests that need to go in the letter, let him know. The beer is ready to roll, and they have the truck already. Publicity: JV has not heard form Chantal. VIP Party: Pam Soracco: - not present Village Liaison: Bill Brimm: - Not present JV is still looking for someone to chair the put up and take down part of the festival. This would include moving chairs around, running water, and general needs during the festival. The meeting was adjourned at 7:50. Respectfully submitted. Jane Primack Secretary Remaining Meetings (All start at 7 PM): BG Days 2003 — March 11 July 8 April 8 July 22 May 13 August 5 May 27 August 12 June 10 August 19 June 24 August 26 BG DAYS 2003 AUGUST 28TH THROUGH SEPTEMBER 1.