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2004-06-08 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 06/08/2004 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting June 8, 2004 Ken Carothers, Sandi Carothers, Karen Danenberg, Chantal Davidson, Ron Greco, Paulette Greenberg, Lori Hackett, Ron Hackett, Sara Herman, Debra Jess, Penni Jess, Ron Jess, Tom Johns, John Klebecka, Kerry Klebecka, Mike Millett, Rhonda Norman, Jim Pawlak, Joan Pawlak, Doug Primack, Jane Primack, Roger Remblake, Steve Schultz, Pamela Soracco, JV Springman, The meeting was called to order at 7:10 PM. Chairman's Report: Tom states that he has no report. JV stated that the work to the St. Mary's field will be done before the beginning of BG Days. The field will be shortened by 50 feet, not 50% as stated on the last meeting minutes. The play ground has already been moved. JV stated that he would like to know where the goal posts will go. Police: Mike Millett- Mike states that he is putting together the man power and scheduling requirements for the police for the festival. JV questioned if the police cadets will be helping again this year. He stated that they were a big help on Lake Cook road. Mike stated that he is not sure if there are cadets anymore. He said that the police have a large number of volunteers who want to be involved in the festival. He not sure if they will be involved in traffic control. He felt that the volunteers could assist an officer in the traffic control. Park District: Ryan Risinger - Not present Parade: Joe Tenerelli - Not present Mobile Com: Roger Remblake - Roger states that he has nothing at this point. He is waiting for a quote on the radios and will have a report at the next meeting. In answer to a question from JV, he said that we are looking at the same relative price for the radios as last year. Roger stated that last year, they had a tent on the vehicle of Mobil Com for the police and fire officers to get out to the sun or rain and it worked out well. They will have it again this year. Fun and Food: Rick Kahen - Not present Rick left a report with JV that everything is going well. Fire Department: Troy Shannon—Not present Public Works; Brett Robinson/Rick Kuhl—Not present Trustee Liaison: DeAnn Glover - Not present Chamber: Ron Jess and Sara Herman - Sara stated that she has another restaurant for approval. Cafe Winberie wishes to serve cedar planked salmon, vegetarian chili and Toll House pie ala mode. Debbie questioned the ice cream served with the pie. There have been issues about other restaurants wishing to sell ice cream. It was decided that the ice cream can only be served on pie. Sara stated that on Thursday, we will have Little Italian pizza. We do not have the Outback yet. They did not serve on Thursday night last year due to a prior commitment. Sara stated that Bruce from Dorfler's wishes to do a swap with the committee. If we want him to grill for the VIP Party on Friday night, he will bring the grills and do all the cooking. In exchange, he wishes to serve on Thursday night without paying for the booth. Sara does not yet know what he will serve. Sara asked about serving pizza at the Teen Stage this year. She stated that there are two restaurants, Rosati's and the Oven, both in Arlington Heights that wish to do a coke and a pizza thing. JV stated that Sara can let each pizza restaurant serve one night at the Teen Stage. She needs to make it clear to them that we cannot guarantee any sales at the Teen Stage. The teen stage will run on Friday from 8-10 PM, and Saturday from 7-10 PM. Sara has not contacted Dominick's yet, who is interested in coming for the entire weekend. A vote was taken regarding the restaurants. Winberie's was approved for the food. Little Italian was approved for Thursday night. The pizza for the Teen stage was approved. Sara stated that so far, Cartwheels is the only restaurant for Thursday. Food Tent: Steve Shultz - Steve stated that he has contacted everybody in the not-for-profit group. The Rotary Club has not responded yet and he has not been able to reach anyone. They always run bingo and pancake breakfast. JV stated he is sure they will be participating again this year. Steve stated that he has also been unable to reach the Crohn's and Colitis Disease group. He understands that there was the same problem last year. The group has been there for years and he can't image they are not coming. Steve also said that the Buffalo Grove VFW has disbanded and will be joining with Arlington Heights VFW. They still want to participate. JV stated that Steve should ride with the idea that the Rotary Club and the Crohn's and Colitis Disease groups will participate. Steve stated that right now, the not-for-profits booths are filled, with no openings. Setup/Take down: — Tom stated that we all are on set up. We all are on take down. Arts and Crafts: Nikki Lee - Not present Chantal stated that she talked to Nikki and nothing has changed. Carnival: Paulette Greenberg - No report Kidz Bizz: Nikki Lee - Not present Entertainment: Karen Danenberg— Karen states that Friday, Saturday, and Sunday nights are booked. The Crying Shames will perform on Friday night. On Saturday, Mikki Thomas' Starship will perform. On Sunday the Fabulous Janes will perform. Before that on Sunday, Phil Jacobson, the winner of the BG Idol contest from last year, will perform. Karen stated that Paulette sat at the Park District open house a few weeks ago to hand out applications for the contest. Information regarding the contest is also on the marquis outside of Village Hall. Karen stated that everything else is as usual. She has two care bears for walk-arounds. She also has the Staley bear. She has the Beer tent entertainment put together. Two girls with their hair done-up in beehives will perform 40 and 50's music. There will be the group Joey B and the Rockers. Another group for the Beer tent is Mistress for the Late Night. For the Friday night Karaoke, she will have a live band playing for it. The Disability Program is the same. For the Teen Stage, we will have A to Z on both Friday and Saturday nights. There is a local kid band playing live on Saturday night. She will have 2 acts each day in the craft area. There were 4 acts per day last year. Mr. Mime will be at the festival, also. The Police Canine group that performs on Saturday has Popeye. Mike will find out if the police still have the robot. He stated that it is in a closet at the police station. There is a live group over at the Rotary Green Park on Sunday night. We will have to check with the Rotary about power. Karen stated that the most important part of the entertainment is that we are under budget. Audio/Visual: Doug Primack/Adam Moodhe— Doug stated that we will need to consult with the park district in regards to the PA since there will be a live band at the Teen Stage. Corporate Sponsorship Sara Herman - Sara stated that they continue to raise money for the festival. Sara informed the committee that the Buffalo Grove Bank and Trust will be donating $1000. For any new account opened at the BG branch, they will give $10. The $1000 is guaranteed. They will donate more if the accounts opened from now to the festival are more than 100. PublicityL Penni Jess - Penni stated that she has e-mailed the articles for the first summer issue of the village newsletter. She said that the village is not sure if they will do a BG Days issue of the newsletter. She is also working to get things together for the newspapers. Penni also requested that if any committee members find any of the BG Days articles in the paper, please give her the extra copies. VIP Party: Pam Soracco — Lynne from the Chamber has sent out inquiries to the village business people for donations for the party. Pam stated that she already has committed 4 side dishes for the VIP Party. None are main dishes. Pam made a motion to approve the skirt steaks at $2.50 per person, and potatoes at 50 cents for a total of 300 people. Pam states that she can always decrease the number closer to the festival. Paulette seconded the motion. The motion was approved. Sara suggested that when the letters go out for the VIP Party, they ask the companies for an RSVP to get a better count of the attendees. Pam is coordinating the tickets with Sara. Pam has a question for Karen about the time of the party and the need to have some entertainment. Karen asked if they can pipe music into the tent. Doug is saying that if we can get the sound people to come early and set up the Beer Tent Stage, it would be helpful for the VIP party entertainment. Karen will try to get a speaker into the tent. Pam just wanted to have entertainment somewhere near the party. The VIP Party will run on Friday from 5:30 to 7:30. After the party, the attendees can pull up a chair and stay for the Main Stage entertainment. Information Booth: Ken Lazar—Not present Village Liaison: Bill Brimm—Not present JV wanted to discuss the shirts tonight. He stated that he does not wish to change the color. Sara stated that BG residents know that if they have questions during the festival, to go to a person in a teal shirt. JV is looking at options of getting either t-shirts or golf shirts. Discussion occurred and the possibility of a Henley shirt, one with no collar with a button down front, might work for the women on the committee. JV stated that there is no problem about the color, that the color teal is set. He stated that samples will be brought in at the next meeting for the style of shirt. All the men want the golf shirt. Ladies will choose what they like next week. The next meeting will be on June 22, 2004 at 7:00 at the Village Hall. Pam made a motion to adjourn. The motion was seconded. The meeting was adjourned at 8:13. Respectfully submitted. Jane Primack Secretary Remaining Meetings (All start at 7 PM: June 22 August 10 July 13 August 17 July 27 August 24 August 3 August 31 BG Days 2004 —September 2-September 6