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2004-06-22 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 06/22/2004 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting June 22, 2004 Sandi Carothers, Ed Conkle, Lori Czarnecki, Karen Danenberg, Chantal Davidson, DeAnn Glover, Barry Goodman, Paulette Greenberg, Sara Herman, Debra Jess, Penni Jess, Ron Jess, Rick Kahen, Nikki Lee, Evelyn Levin, Betty Lou Manso, Mike Millett, Adam Moodhe, Mary Libby Moodhe, Jim Pawlak, Joan Pawlak, Chuck Posniak, Doug Primack, Jane Primack, Roger Remblake, Denise Rhine, Brett Robinson, Steve Schultz, JV Springman, Joe Tenerelli, Mo Welborn, The meeting was called to order at 7:08 PM. Chairman's Report: Tom is not here tonight. The absolute deadline for the BG Days Village newsletter edition is July 21. JV has copies of last year's newsletter from Phil to help with this year's copy. JV stated that we are starting BG Days later than last year, which gives us some extra time. Last year's BG Days was over before this year's starts. JV stated that he received a letter from school district 96's Foundation for Educational Excellence. They want to set up a booth in the bingo tent to hand out literature about their organization and sell discount cards. They also wish to have a booth from 10-4 on Saturday and Sunday for the same purpose. JV stated that the Rotary may have problem with using their tent on bingo night. Paulette asked about the other two school districts in BG and the parochial schools. If we allow it for one, then we will have to allow it for another. Mo stated that there was something similar that happened years before. The present group wants to fund raise. In the past, it was about a referendum. Mo stated that in the past instance, we were forced to accept the booth. We had to move the booth several times to keep everyone happy. It was suggested in this case that since the Kidz BIzz was on Saturday, they can get a booth there. The Kidz Bizz runs froml 1-6. Exhibitors can only sell something in the Kidz Bizz fair, not at the Business Fair. It was suggested that if we allow this with District 96, that it may cause problems with the other school districts. Mary made a motion to offer the Foundation for Educational Excellence a booth at the Kidz Bizz Fair from 11-5 on Saturday, for a cost of$35 to participate. The motion was carried. Police: Mike Millett- Mike stated that he got a phone call from Arlington Toyota. They wish for Mike to bring to the committee a project they would like to run during the festival. It is something they would be spending a lot of money on, to get operation Kids Safe going. Mike stated that he checked it out and it is a reputable project. In the project, they fingerprint children for later identification, if needed. The service would be provided free for any parents who wish. All information would be returned to the parents. Arlington Toyota would not be establishing a data base to later contact the parents. Mike stated that, to his knowledge, a child has never been found using fingerprints. The Police Department would not be involved at all with the project. If the parent wanted to allow the police department to use the information, it would be completed. JV asked if photos would be taken. Mike was unsure. He stated that Jim, the marketing manager at Arlington Toyota could be contacted in regards to further questions. This is totally free, subsidized by Toyota. Mike also stated that the Police Department had no reservation about this project. Arlington Toyota would rent a booth from us for the project. It was suggested that Arlington Toyota could sponsor the Kidz Bizz Expo on Saturday. JV gave the letter regarding the project to the Chamber for their follow up. The Police Department will not be endorsing. it. Mike told Karen that the police electric car item does not work. Park District: Ryan Risinger - Not present Parade: Joe Tenerelli - Joe stated that 100 applications were mailed out a week ago. They are starting to trickle back in. Joe said that the Wheeling high school band is asking for the committee to increase their contribution to $600 to pay for the buses. We raised our contribution last year. JV suggested that we offer each band $500 this year to participate in the parade. JV instructed Joe to tell them that he has authorization for $500. We have 4 bands in the parade. Joe said that we need to pay for the Schriner's. If we don't get the Schriner's then we don't have much of a parade. Joe stated that the Prospect High School band is not participating in Mt. Prospect's band parade this year because of too many people with water guns. Joe announced that Paul Soucy will be Grand Marshal this year. Joe brought the Committee's recommendation to DeAnn. She brought it to the board who officially appointed concurred with the recommendation for Paul Soucy as Grand Marshal. Mobile Com: Roger Remblake - Roger needs approval for 20 radios. The rental costs $800, the same as last year. Roger made the motion to accept the contract for the radios for $800. Doug seconded. The motion was carried. Fun and Food: Rick Kahen - Rick stated that the food for the program is taken care of The Village Grill and the Outback Steakhouse will supply chicken fingers. Weiner Take All will provide all the hot dogs. Hostess will supply a healthy dessert. Rick is still waiting to hear from Dominick's about the pop. Hostess will also send Twinky the Kid, a costumed character. Rick states that he is still waiting to hear about the Wheelchair Basketball. He will find out tomorrow. Rick asked Sara if she has sponsors for the disability shuttle carts yet. Sara has one so far. It is $400 per sponsorship for the carts. Rick asked if they will have the police dog out on Monday for pictures. Mike will ask Dean about the dog. If they do have the dog, it will be on Monday from 10 to 12, by Mobile Com. Fire Department: Troy Shannon - Not present Public Works; Brett Robinson/Rick Kuhl - Brett stated that he has ordered most of the needed services. The power is done and the 4-star porta-potties have been ordered. Brett still needs to order the main stage trailer. Trustee Liaison: DeAnn Glover - No report Chamber: Ron Jess and Sara Herman - Sara wished to discuss the food tent. She has three new ones restaurants. They are I am Siam, Stoney Rriver, and Buca di Beppo. I Am Siam wishes to serve Pad Thai chicken, Chicken Ballon, pot stickers, and combo plates. Stoney River wishes to serve beef steak, a tomato and buffalo mozzarella salad, and petite wedge of cheese cake. They wanted to serve salmon but Sara told them that someone else has the salmon. They will decide on another item. On Thursday night, we will have Uncle Freddy's, who originally asked for the weekend. They are new to the festival. The communication has been difficult with them. Sara is asking if it would be possible to offer them Thursday night to get their feet wet in serving at the festival. They serve Asian American food. JV informed Steve that he does not need to fill the opening he has for the not for profits. That will allow room for the extra restaurant. Sara will bring in the menu for Buca di Beppo at the next meeting. Sara stated that she does not have the number of booths this year for the Business Fair. Sara has a list of restaurants that have donated for the VIP party. - The Big Apple Bagel has donated 2 trays of bagel sandwiches, plus napkins and coffee cups. - Culver's has donated frozen custard, napkins, utensils and cups. - KaleidoScoops has donated 2 buckets of ice cream. - Kum Kang Seng has donated Jap Chai which is glass noodles with beef and vegetables. - Uncle Freddy's has donated 200 egg rolls. - The Wyndham Garden Hotel has donated pasta and fruit. Food Tent: Steve Shultz - Steve asked if the boy scouts will have two booths, one on each side of the food tent. JV stated that that would be the case. Steve stated that he looked into it and found out that the Boy Scouts go to Jewel or Dominick's, wherever they get the best price. They have a sign for either one. Setup/Take down: — JV stated that everyone knows that they are on this committee. Arts and Crafts: Nikki Lee - Nikki stated that she has 21 checks in so far. She is looking for a total of 65 booths. Carnival: Paulette Greenberg— Paulette stated that the posters are ready. The presale will start August 1 and run until September 1st. The carnival hours have been changed, per our request, to start at 12:30 Saturday, Sunday, and Monday. The prices for unlimited rides on Thursday and Monday are the same. The carnival runs on Thursday from 6-10, on Friday from 6-11. The Teen stage runs from 7-10 on Friday and Saturday. Children's Expo: Nikki Lee - Nikki stated that she has one booth, the library. Entertainment: Karen Danenberg— Karen stated that she will have a band for the VIP party. The band will be "Wild Rice". Karen called them music to eat a steak by and it will be piped in. The BG Idol ads have run in the Countryside and Daily Herald newspapers. There are also applications available on the Village web site. The deadline for applications is July 15, Karen stated that we do not have "spider man" as a walk around this year, as previously thought. We do have the Care bears, whose costumes are fuller. Karen said that all but a few contracts are in and we are still under budget. Karaoke will be the regular type on Friday. Audio/Visual: Doug Primack/Adam Moodhe—No report Corporate Sponsorship Sara Herman - Sara stated that so far, they have raised $24,300. PublicityL Penni Jess - Penni stated that the BG edition of Village newsletter will be going out. Penni asked everyone to send their articles directly to Phil. Sara said that we always send the information to Phil. The articles flow pretty much the same as the year before. Penni asked everyone to send a copy to her so she knows it has been done. The Pioneer Press has the copy for the BG Idol contest. Penni asked about the posters. Paulette stated that that Astro provides the posters for the committee. Paulette had a sample poster. Penni asked if the posters would re ready for the restaurant vendor's meeting in August. Paulette stated they would be ready well before the meeting. VIP Party: Pam Soracco — Mary stated that Pam was not here but the party was set for Friday from 5:30-7:30. Information Booth: Ken Lazar—Not present Village Liaison: Bill Brimm—Not present JV stated that we are getting closer to the festival. He reminded everyone that August 31 is our last meeting before the festival. The tradition is that we have a pre-festival party at the Village Grill where everyone chips in. There will also be a wrap up party on September 6th after the festival closes, at the Village Grill. JV questioned the issue with the shirts. The committee voted to keep same color. The women would like a looser T-shirt, that would be better for assorted body shirts. The word Staff will be on the back. Jade is the color of the shirts for the women. Women can have a T-shirt, a golf shirt, or a full button shirt. JV stated that he will ask for bids on a T-shirt, a golf shirt, and a button up collared women's shirt, in the color jade/teal. Give your name to JV if you need a name badge. Mary made a motion to adjourn the meeting. Barry seconded the motion. The meeting was adjourned at 8:25. Respectfully submitted, Jane Primack Secretary Remaining Meetings (All start at 7 PM_: July 13 August 17 July 27 August 24 August 3 August 31 August 10 BG Days 2004 —September 2-September 6