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2005-06-28 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑A e g nda 0 Minutes Meeting ate: 06/28/2005 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting June 28, 2005 Bill Brimm, Ken Carothers, Sandi Carothers, Karen Danenberg, DeAnn Glover, Paulette Greenberg, Allan Hoffman, Howard Hoffman, Debra Jess, Penni Jess, Tom Johns, Mike Millett, Adam Moodhe, Jim Pawlak, Joan Pawlak, Chuck Posniak, Doug Primack, Jane Primack, Steve Schultz, JV Springman, Murray Sprung, The meeting was called to order at 7:06 PM. Chairman's Report: JV welcomed everyone to the meeting. JV stated that in the upcoming months, one of the co-chairs will be here. JV stated that he will be taking his daughter up to college on August 30. He will be back in time for the festival. Police: Mike Millett- Mike looked into the throwing of candy from floats. He questioned the liaisons from the village and the Chief of Police about this issue. Mike stated that the decision was made years ago by a former chair person of BG Days, not to allow people to throw candy from floats. This decision was reversed, due to pressure from people higher up. The throwing of candy is allowed. Mike stated that there is a need to be careful about the little kids when throwing candy. Rick had asked for a donation from FOP to the disabilities program. Mike stated that the donation was made. Park District: Teri Ebner—Not present Parade: Joe Tenerelli -Not present Tom stated that there will be candy at the parade. Mobile Com: Roger Remblake -Not present Fun and Food: Rick Kahen -Not present Rick e-mailed in his report. Ronald McDonald's appearance at the Fun and Food has been confirmed. McDonalds will donate cookies for dessert. Weiner Take All will again, supply the hot dogs. The shuttle carts have been ordered. Fire Department: George Michehl —Not present Public Works: Dave HaismaBrett Robinson -Not present Trustee Liaison: DeAnn Glover— DeAnn stated that the Buffalo Grove Art Festival will be July 16 and 17. They will be selling the posters at the art festival. The money will go to the Residents with Disabilities Commission. Hopefully, the money will then go to the Fun and Food program. DeAnn said that she will host the Kick off party for the Buffalo Grove Days Committee on August 31. JV states that everyone is to throw in $5 to help defray the cost. They will serve pizza, beer and wine. DeAnn asked if there were any nominations for Grand Marshal. JV stated he would talk to Joe about the issue. Chamber: Ron Jess and Sara Herman—Not present JV talked to Lynne and she thought Dominick's was wishing to participate on Thursday only. Dorfler's will be serving all weekend. The people who want to do desserts wish to serve on Thursday only. Corporate SponsorshiaL Sara Herman—Not present JV stated that the Chamber continues to raise funds for the festival. Food Tent: Steve Shultz - All the not-for-profits have responded. Steve has 9 spots filled. He has two new booths in the tent. One is JCYS who will offer a pickle on or off a stick. The other is the Buffalo Grove Orchestra which will sell cotton candy. Steve stated that in the past, there was a range of prices charged to the not-for-profits for their booths. Steve would like to standardize all the prices. He is suggesting $125 for everyone. He stated that it will come out to be the same amount of money. Food Tent vendors pay the same amount for their booths as does the Business Fair. Steve felt there is a need to standardize the charge for all not for profits booths. Steve made the motion to standardize the price for the not-for-profit booths at $125, starting this year. Adam seconded the motion. Howard made a motion to increase to the charge for the booths to $150. Steve rejected Howard's offer. JV stated that if we are trying to make money off the not-for-profits, we have problems. Steve's original motion was carried. Steve stated that he has one more not-for-profit that would like to be in Food Tent. All the not-for-profit spaces that Steve has are occupied. Last year, a not-for-profit dropped out and the Chamber used it for a restaurant in the Food Tent. Steve wants to know if the Chamber has a spot for his not-for-profit group. He said that the group is the Buffalo Grove K of C, who does not have a product yet. JV will look into how many spots may be available from the chamber. JV stated that the Chamber pays for part of the food tent, for the beer tent and for part of the chairs and tables. The following is an addendum to the Food Tent report from the June 14, 2005 meeting. Per an e-mail sent to Tom Johns, The following is a list of the not-for-profits that will be serving this year in the Food Tent. BGHS Orchestra (NEW)— Cotton Candy St Mary Respect Life—Hot drinks (coffee, tea hot chocolate) and cold drinks (iced tea, fruit juices, and sports beverages) Girl Scouts—Roasted Corn, soft pretzels, nachos Boy Scouts— Soda (Coke or Pepsi products) 2 booths Kingswood Preschool —Home baked goods Na Amat Aviva—Good Humor Ice cream, bottled water, candy Jewish Council for Youth Services—Pickles (NEW) Chron's & Colitis—Lemonade and"Hawaiian Fruit Picata (new name but same as last year) Also responded: BG Rotary will do the Thursday night bingo, and the Sunday morning pancake breakfast. Knight of Columbus (Wheeling)will have the Basketball Toss. Setup/Take down: — JV said that he would see everyone on Thursday night and Monday afternoon Arts and Crafts: Jim and Joan Pawlak- Jim stated that he is 1/3 of the way there for filling all of the booths for the crafts. Dessert Challenge: Paulette Greenberg - Paulette stated that she found a sponsor for the Dessert Challenge. It is Chocolate Marvels in Town Center. She already has their logo for the aprons. She will use the VIP Tent and tables there for the contest. Paulette will just rearrange the tent. She said that our application form states that we supply only tables. Committee members are eligible. No custard or cream desserts allowed. Her sponsor will supply two judges. Carnival: Paulette Greenberg - Paulette stated that they are revamping how tickets will be issued this year to the committee members. Paulette wants to talk to JV before presenting anything to committee. Paulette noted that all other villages in our area do not give out any free tickets to their festival volunteers. Entertainment: Karen Danenberg— Karen stated that the schedule is full. She is signed, sealed, and delivered, and is under budget. Friday at the teen stage, there will be three bands, one from BG High School and two from Stevenson. Saturday, there will be two bands and A to Z from 8:30 to 10. JV asked if audio knows what is needed. Karen said yes. Doug requested security for Friday night at the teen stage due to the equipment that needs to be stored there overnight. Mike stated that they have one patrolman for the entire grounds on a golf cart patrolling all night. Mike wants to see what equipment will be there. JV said it is hard to protect the equipment with the stage close to the woods. Doug hopes to bring chains and locks. Mike said an extra watch is no problem. JV said that the small stuff can be moved to Public Works and we chain and lock down the big equipment. Adam suggested that they put the stuff in a van and leave it at Public Works locked up. JV stated that they will figure it out. Karen stated that the BG Idol contest will be on the front page of the BG newsletter. If she does not have enough applicants by July 15, she will cancel the contest and will find an entertainment replacement for that spot. Karen is still waiting for Benny the Bull to be signed. The other walk arounds include: Strawberry Shortcake, Dot the Dino. The Blue Dog, the purple and pink care bears, Shrek, and an Austin Powers look alike. Adam asked about power in craft area for the entertainment. Karen stated that on Saturday, the entertainers bring their own boom boxes. , and Sunday's entertainment does not need power. The craft fair entertainment just needs to know where to plug in. Karen stated that the Countryside paper ran an ad for BG Idol contest. Penni requested a schedule of entertainment so she can work on the publicity. Audio/Visual: Doug Primack/Adam Moodhe— Doug stated that he has no report other than the security concerns discussed earlier. Publicity: Perini Jess - Penni stated that she has sent out press releases about the Dessert Challenge and a bit about BG Day to the Tribune, the Daily Herald, and the Pioneer Press. She also got a call from the Herald and they will start working on the insert regarding BG Days for the Herald. Leisa Niemotka, Communications Officer, will be doing the newsletter for BG this year. Perini stated that they will be starting to put it together. Perini said that Leisa e-mailed her and said that the drop dead date for the newsletter is July 12. Perini plans on updating all of last year's information for the newsletter this year. Glow Necklaces: Lori Hackett-Not present VIP Party: Pam Soracco—Not present. Sharon e-mailed Jane that she will be meeting with Lynne on Monday, June 27 about the VIP party. She anticipates a theme of"Mardi Gras" or"Broadway Rhythms". Pam e-mailed Jane, Tom, and JV her report. She will forward the quote from Dorflers so that Sharon can get going on the VIP party. She stated that most of the work needs to be done by the Chamber, i.e. sending out invitations, and the letter soliciting for food donations. She suggested that Sharon get copies of the letters from Lynne as she does not have copies. Pam will also try to get all her files and information together regarding the party before the next committee meeting. Information Booth: Ken Lazar—Not present Village Liaison: Bill Brimm— No report JV asked, but no one had any old business or new business to discuss. JV wished everyone to have a great 4th of July. Paulette made a motion to adjourn. Sandy seconded the motion. The meeting was adjourned at 7:53. Respectfully submitted, Jane Primack Secretary Remaining meetings July 12 August 16 July 26 August 23 August 2 August 30 August 9 BG Days 2005 — September 1-5