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2005-08-09 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑A e g nda 0 Minutes Meeting ate: 08/09/2005 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting August 9,2005 Steve Antman, Dave Besser, Bill Brimm, Ken Carothers, Sandi Carothers, Karen Danenberg, Terri Ebner, Jim Ferrera„ Scott Fishkin, Allan Hoffman, Rick Kahen, Ken Lazar, Betty Lou Manso, George Michehl, Mike Millett, Adam Moodhe, Mary Libby Moodhe, Sanjay Nahar, Hal Norman, Rhonda Norman, Jim Pawlak, Joan Pawlak, Doug Primack, Jane Primack, Pamela Soracco, JV Springman, The meeting was called to order at 7:05 PM. Chairman's Report: Tom is with his family in Minocqua this week. JV stated that today is the 9th. We start on the first of September and we are getting close. We have three more meetings before the festival. Police: Mike Millett- Mike stated that they are working on the parking permits. The Smart Trailer will be posted on the bridge near the creek, west of Raupp, with signage, for east bound traffic. He will change the signage from last year for Raupp from St. Mary's Parkway to the carnival and will tow offenders. He plans on using the signs and a tow truck there only. He wants to use the manpower on the campus complex. Each resident along the indicated area on Raupp gets two parking permits. That is how it was handled last year and there ere no problems with the residents having enough permits. Mike has the parking permits for the committee members. JV wants to hold on handing them out until next week. Mike stated that next week is the meeting for restaurants and the business fair will be next week at the chamber office, which he will be attending. He will not be at the committee meeting to distribute the permits. Mike will give the permits to Jane for distribution next week. Karen asked about parking for businesses at the Town Center. Specifically, she was concerned about the parking for employees behind the businesses. Mike stated that that area is private property and there is no plan to police the area. He feels it will be a problem only on Sunday night when there is entertainment at the Rotary Green. Mike will be working with George for staging for the parade. Mike said that other than that, we are going along and everything is going well. Park District: Terri Ebner— No report Terri stated that the Park District is working on a unique float this year. Parade: Joe Tenerelli -Not present Ken stated that Joe told him that the Navy band has cancelled. They got a better offer. He has received 60 applicants so far. We will have a Dixieland band on the fire truck. Mobile Com: Roger Remblake -Not present Fun and Food: Rick Kahen - Rick stated that Culver's is coming, bringing their cart and employees. A mascot will also be there. Allis set. Fire Department: George Michehl George said that the Fire Department is going to participating with static education and public displays this year. They will not have a fire trunk this year. They will not have the fire pole. They will have a camper with fire safety equipment to display. They are not bringing Sparky the dog, to his knowledge. The camper will be manned 8 hours each on Saturday and Sunday. It will be there by 10 AM on Saturday. They wish to park it in the Public Works driveway off of Raupp. This is the driveway at the west entrance to Public Works, where we park the golf carts each night. George said that they may need power for the camper. JV said that there should be an outlet somewhere in that area. If not, we will pull power from the pubic works building. George said the Fire Department felt that there is a need for more public education and that is the reason for the camper. George said that they are trying to trying to staff and equip a more appropriate EMS golf cart. They need a flat bed cart to carry resuscitation and basic life support equipment. The EMS people on bikes will be there. George said that he received a request for a permit from Melrose Pyrotechnics and George will approve the permit. In regards to the parade, he has been discussing coordination strategies with Mike and the Chief. George said that he will need a golf cart the day of the fireworks. George will be here on Thursday and Friday to look at the carnival and the Food Tent. The Fire Department will supply the committee with 4 fire extinguishers. George stated that there was some concern about the deep fryers on uneven ground in back of the tents. Since they cannot cook under the tent, the restaurants have no other choice but to cook in back of the Food Tent. JV stated that they may want to dig a 6 inch hole for the legs of the deep fryers to level them. George will discuss possibilities with Dave. Public Works: Dave HaismaBrett Robinson -Not present Trustee Liaison: DeAnn Glover—Not present Chamber: Sara Herman—Not present Scott Fishkin is reporting for Sara. Scott stated that they need approval on one more restaurant. Fanella's catering wishes to serve fajitas, tacos, nachos, and xangoa. They will be here Friday Saturday and Sunday. One restaurant backed out last week. The new restaurant was approved. Karen asked about the hot dog cart, Jillie's, for the Teen Stage. Scott has heard nothing about whether they would be at the Teen Stage on Friday and Saturday. Corporate Sponsorship Sara Herman— Scott stated that they continue taking pledges and taking in money for the festival. They have 30 donors, plus other sponsors. There are a number of big sponsor still needed including, BG Idol, major sponsor for the Beer Garden, major sponsor for the headliner entertainer at the Main Stage, Teen Stage sponsor, plus other sponsorships are available. Most sponsors needed are major. Food Tent: Steve Shultz -Not present Setup/Take down: — We will set up and we will take down. Arts and Crafts: Jim Pawlak/Joan Pawlak- Jim stated that they have 66 spaces filled. He has also gotten a phone call from a Catholic order of nuns who want to have a booth, but they want the $125 fee waived. They wish to sell hand painted acrylic paintings. They are raising money for food for their soup kitchen. Pam made a motion to allow the fee to be waived. Mary seconded the motion. No vote was taken. JV said that he was leery at giving away a booth. Karen asked whether Jim had a photo of the paintings. Jim said no. JV instructed Jim to request pictures of their paintings. JV wished to table the decision and the committee vote until we can see picture of the works. It is a consideration that we could charge them a discounted rate as we do the not-for-profits at the Food Tent. JV also stated that he doubts the booth will be free. We need a sample and pricing of the paintings. Pam feels that we should allow not-for-profits in the craft fair at a discounted rate for the booths and limit the number of not-for-profits booths. JV complimented Jim and Joan on a job well done for their first year. Dessert Challenge: Paulette Greenberg -Not present Paulette sent her report to Jane Primack. There are 3 contestants signed up for the contest as of today. Jane Olson reported that one woman called and asked if she could make chocolate covered pretzels. The answer was yes but the woman may have to rethink the chocolate if it is hot. Jane checked all the grocery stores and updated the deadline date and replaced applications as needed. Carnival: Paulette Greenberg—Not present Paulette e-mailed her report to Jane. Sandy from Astro e-mailed Paulette stating that she had seen an article in the paper about a new ordinance that there would be no smoking on Park District property. Sandy was questioning how it will be addressed during the festival. Mike stated that there was a staff meeting this past Thursday and the police will not be the enforcers of the new ordinance. Terri will find out how the Park District plans on handling this during the festival and get back to us at the next meeting. Mike stated again, that enforcement of the ordinance was not been decided yet. Paulette also wanted everyone to know that everyone is expected to work in the ticket booth at the carnival during the weekend. The shifts are 2 hours in an air conditioned booth. That is where the money is made during the festival. Jane has the sign up sheet for people to sign up tonight. The presale tickets for committee members will go on sale starting next week for three weeks. Debbi will be present next week to sell them to interested members. No discounted tickets will be sold to committee member at the ticket booth. All tickets must be bought at the last three meetings before the festival. Entertainment: Karen Danenberg— Karen stated that everything is fine. Nothing to report Main stage acts as follows: Friday night will be Infinity. Saturday will be American English. Sunday will be John Records Landecker and the Legends The group Mistress will be in the Beer Tent after the fireworks. Karen noted that we will have live Karaoke on Saturday at the Beer Tent. Audio/Visual: Doug Primack/Adam Moodhe— The Mains Stage contract riders have been sent to the sound company. Bill Balling has been contacted in regards to letting us use the Rotary Club sound system. Doug wanted to use the Rotary Club sound system behind the club house for the fireworks. There will be a meeting of the Rotary Club board on Thursday and a decision will be made about the BG Days committee using the sound system. Karen asked the Park District if they will supply the wireless mikes for the performers of the BG Idol contest. The Park District provided them for the contest last year. Terri will look into it and call Doug Adam said that we will be synced up for the fireworks. He is working on the sponsor banners for the Main stage. He wants to get them up high and lit during the performances on the Main Stage. Publicity: Penni Jess - Penni is back at school. Karen stated that she talked to both papers and has gotten 4 ads for The Pioneer Press and the Herald. In the Herald, we will get 3 days and pay for two. The Pioneer will run 2 ads and we will pay for one. Glow Necklaces: Lori Hackett-Not present VIP Party: Sharan Tash-Misholum—Not present. Scott Fishkin is reporting. They have 13 food donors so far. They are set on the meat and potatoes with Dorfler's. They are planning for the same number as last year, 300. They will have enough to serve the police and fire departments. Pam stated that they will get 20 or more cases of water. Information Booth: Ken Lazar— Ken stated that he has all tickets for the food. He needs to write out the envelopes. Village Liaison: Bill Brimm— No report Karen made a motion to adjourn. Adam seconded the motion. The meeting was adjourned at 8:10. Respectfully submitted, Jane Primack Secretary Remaining meetings August 16 August 23 August 30 BG Days 2005 — September 1-5