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2006-02-12 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 02/13/2006 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting February 13, 2006 Steve Antman, Dave Besser, Bill Brimm, Ken Carothers, Sandi Carothers, Barbara Czipo, Karen Danenberg, Teri Ebner, Sharon Feld, DeAnn Glover, Ron Greco, Paulette Greenberg, Lori Hackett, Dave Haisma, Sara Herman, Allan Hoffman, Howard Hoffman, Debbi Jess, Penni Jess, Ron Jess, Rick Kahen, Arlene Kozemzak, George Michehl, Adam Moodhe, Mary Moodhe, Sanjay Nahar, Hal Norman, Jim Pawlak, Joan Pawlak, Charles Posniak, Doug Primack, Jane Primack, JV Springman, Murray Sprung, Mo Welborn, The meeting was called to order at 7:05 PM. Chairman's Report: JV Springman/Paulette Greenberg JV welcomed everyone to this year's BG Days Committee meetings. He also welcomed the newest BG Day committee member, 9 week old Jacob Moodhe. He welcomed the new members of the committee: Barb Czipo and Sharon Feld. JV also re-announced the new co chair, Paulette. He stated that she has a lot of new ideas for the festival this year. JV said that this will be his fourth year as co-chair. JV said that Tom will be a member of the committee this year. Paulette welcomed everyone and said that she has a number of new ideas that she will explain later tonight. Police: Mike Millett- Not present JV stated that Mike is back as police liaison again this year. He does an outstanding job. Park District: Terri Ebner— Teri stated that the Park District will again run the golf outing, the stampede, and the dog show. JV commented that the Park District is kind enough to loan us their land for the carnival and the teen stage. Parade: Joe Tenerelli/Ken Lazar - Not present Mobile Com: Roger Remblake - Not present Fun and Food: Rick Kahen/Mo Welborn - Rick said that a number of things will be different this year. Rick stated that he will drop the wheelchair basketball this year. He is thinking about Buddy Baseball with the Trustees as the buddies. He plans on having a DJ and karaoke. He would like to put together nicer goodie bags this year. They will be almost like book bags. His committee is out looking for donations so that each family will get a bag. The family and siblings will get some things also. Ronald McDonald will be here this year. Rick asked if any committee members have anything for the goodie bags, to let him know. Fire Department: George Michehl - George said that this year is the 25th anniversary of the Buffalo Grove Fire Department. He is hoping to do more in the parade with a float this year. He said that he was not sure of the process in choosing the Grand Marshal. His suggestion is to recognize in some way, the three people who have acted as the full time fire chiefs in the history of the BGFD. JV stated that the committee would be unable to recognize any active employee of the Village in that way. JV asked George to talk to Joe about his idea for Grand Marshal, regarding the other two ex-fire chiefs. George said that other than that, the Fire Department will be there for the weekend. Public Works: Dave Haisma/Brett Robinson - Dave stated that we are still having the festival on Public Works grounds. Trustee Liaison: DeAnn Glover— DeAnn stated that she has been retained as trustee liaison for another year for the BG Days committee. She wishes to welcome everyone back. She is happy that JV is back after her begging and expressed a welcome to Paulette, who is the new co-chair. Welcome to all returning and new members of the committee. DeAnn reminded everyone on the committee that 2008 is the 50th anniversary of the Village. BG Days will be a part of the year long celebration. Chamber/Corporate Sponsorship: Sara Herman/Sharon Feld Sara stated that she is very excited about this year. They had their first meeting with the Chamber as a group. Sharon Feld has agreed to act as co-chair for the Chamber. Sara stated that she has restaurants already coming to her for spots in the Food Tent. Food Tent: Steve Schultz/Sandi Carothers - Not present Setup/Take down: Tom Johns —Not present Arts and Crafts: Jim Pawlak/Joan Pawlak - Jim stated that they are glad to be back. He said 3 weeks ago, he sent out 70 letters to last years crafters. Three have already signed up. He is charging $125. Jim sated that he will be quietly limiting some things from the Craft Fair. He will limit the number of crafters to 75 to 80. Dessert Challenge: Jane Primack/Joan Pawlak - Jane stated that they learned a lot the first year of the contest. She plans a number of changes in the contest this year. They include moving the Dessert Challenge to Sunday to allow time and space for the Grilling Challenge on Saturday. There will be two separate contests this year. One contest will be for the children and teens, and one for the adults. The adult contest will be divided into categories according to the desserts entered. She has revamped the application form and will be getting it out in the future. Grilling Challenge: Chuck Posniak/Ken Carothers Paulette announced that one of the new venues at this year's festival will be a Grilling Challenge. Chuck will chair the subcommittee. Chuck said the committee will co-host the event with the Fire Department. The contest will be limited to some extent, in the number of participants, due to space available. The application will state adults only, no professionals, village employees, or elected officials. There will be a $5 entry fee to help defray the cost of the contest. There was a suggestion from a member that the entry fee should be $10. It was decided to keep it to $5 since this is the first year. Sara suggested Weber as the corporate sponsor of the event. Chuck hopes for someone on the committee with connections to Weber to help with the obtaining prizes. He hopes for a Weber grill as the first prize. Chuck said that he is open for any ideas on this new event. If you want to help, call him. It will take place on Saturday from 12:00 to 5:30. Carnival: Debra Jess/Penni Jess - Debra said that she will work on the Tilt-a-Whirl for Karen. Other than that, there will be a carnival and there will be rides this year. Debra said that she is working on the Ferris wheel. Entertainment: Karen Danenberg— Karen stated that she is just beginning. She plans on making some changes this year. The Beer Tent entertainment will change but be of the same caliber. Last year was the last for BG Idol. The Park District will be running a program called Star Tracks. They will bring in some of the Park District programs. It will be a kid afternoon of talent. The clowns and Austin Powers will be back as Walk-arounds again this year. JV stated that Karen has done a great job for the past 5 years. Karen stated that 101.9 FM would like to come this year. For the Teen Stage, she will go back to the DJ type venue. Dave asked about power needs. Karen stated that she is just starting on the entertainment and she will keep him posted of her needs. Audio/Visual: Doug Primack/Adam Moodhe— Doug stated that he plans on having sound this year. He will be working with Karen regarding changes and working with his vendors. Publicity: Penni Jess - Penni stated that she spoke with Leisa and they will be using the same newsletter as last year, the same format. JV is looking for help/co chair for this subcommittee if anyone is interested. Photography: Hal Norman/Jim Pawlak - Paulette stated that this was one of the new subcommittees this year. Hal and Jim would be taking the official pictures for BG Days. Unfortunately, it involves no golf cart or radio. Glow Necklaces: Lori Hackett- Lori stated that in response to a number of questions last year, the glow necklaces are non toxic. Lori stated that she may change the version of the glow necklaces this year. VIP Party: Sharan Tash-Misholum/Arlene Kozemzak— Paulette stated that there is a new committee co-chair for this cub committee. Arlene has agreed to be the committee liaison for the party. Arlene stated that she felt that last year's entertainment was too subdued and that the Beer Tent was too loud. Arlene hopes to coordinate that better this year. She has not yet met with Sharan. Arlene does know that the theme will be Mardi Gras. Arlene said that she will need volunteers. Lynn Schneider will send out letters to the restaurants for food donations. Arlene said that she would like an RSVP to the party this year. So much of the food is left over. Information Booth: Ken Lazar—Not present BG Days Juniors: Paulette stated this is another new subcommittee that has been created for kids 13 to 16. This would be for committee members kids who would like to assist during the festival. They could help where they are needed such as the Walk Arounds, the VIP party, the Dessert Challenge, and the Grilling Challenge. They could also help sell glow necklaces. JV has wished to run a food drive at the festival in previous years and the BG Days Juniors could run that also. They will get tee-shirts if they come and work for 2 hours. Paulette stated that we still need a chair for the subcommittee. She has someone in mind but will take any volunteers. Anyone interested should see Paulette after the meeting. Village Liaison: Bill Brimm— JV wanted to congratulate Bill on his promotion effective May to Village Manager. Bill will continue to be the Village Liaison to the committee. JV noted that Chilly Willy is back again this year and welcomes him. Your 2 Cents Worth: All committee members Paulette stated this is another new we section for the committee meeting. Many times, people want to make comments and are unsure when to speak their mind. This is their chance. Jane reminded everyone to sign and return their oaths and their conflict of interest statements to Village Hall. The deadline is May 31. Jane also requested that everyone check the roster at the front table to see if all their information is correct including their e-mail addresses. Paulette reminded any newcomers to think about joining a subcommittee. All subcommittees are open to anyone. Paulette and JV want everyone to link up to a subcommittee to have a project. Ron made a motion to adjourn. Ken seconded the motion. The meeting was adjourned at 7:50. Respectfully submitted, Jane Primack Secretary Remaining meetings March 14 July 25 April 11 August 1 May 9 August 8 June 13 August 15 June 27 August 22 July 11 August 29 BG Days 2006 August 31 —September 4