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2006-04-11 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 04/11/2006 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting April 11, 2006 Dave Besser, Ken Carothers, Sandi Carothers, Sara Ciolli, Ed Conkle, Barbara Czipo, Karen Danenberg, Terri Ebner, Sharon Feld, DeAnn Glover, Ron Greco, Paulette Greenberg, Debra Jess, Penni Jess, Arlene Kozemzak, Ken Lazar, Mike Millet, Hal Norman, Rhonda Norman, Jim Pawlak, Joan Pawlak, Charles Posniak, Doug Primack, Jane Primack, Steve Schultz, Joe Tenerelli, The meeting was called to order at 7:08 PM. Chairman's Report: JV Springman/Paulette Greenberg Paulette stated that JV will probably not be here tonight. Paulette has no report. Police: Mike Millett- No report Paulette stated that Sandi from Astro wants to know how the police will be handling the no smoking ordinance on the Park District property. Mike stated that as of today, the Police Department will not enforce the policy. They will support it and respond to any complaints regarding smoking issues. Sandi from Astro is concerned because many of her employees do smoke. Park District: Terri Ebner— Teri stated that the summer brochure will be out in 1 to 1 1/z week with a nice page for BG Days. Paulette thanked to Teri and the Park District for the publicity. Teri stated that the Park District will run the golf tournament, the stampede, the dog show and the BG Idol contest this year. Karen stated that she has some reservations about the Park District running the BG Idol but will discuss that in her report. Parade: Joe Tenerelli/Ken Lazar - Sara stated that in a Chamber meeting, a question came up if there could be a theme for the parade. She already has a grand sponsor for the parade. Joe stated that the theme idea has been done in the past but there were problems with the committee making timely decisions. Joe said that the problem is that too many people were involved. He said that the best solution would be to throw ideas into a hat and pull out 5. The committee could then make a decision from those five ideas. Paulette mentioned that the Buffalo Grove Fire Department was celebrating their 25th anniversary and wondered if Joe will do anything with that event for the parade. Joe says he has no plans to use the event for the parade. Karen suggested anyone with a suggestion, bring it to the next meeting Mobile Com: Roger Remblake - Not present Fun and Food: Rick Kahen/Mo Welborn - Not present Rick emailed his report to Paulette. After discussion and conference with various groups, the Buddy Baseball game will be on Thursday at the Miracle Field. We will hold on discussion regarding the start time until the next meeting. Fire Department: George Michehl - Not present Public Works: Dave Haisma/Brett Robinson - Not present Dave e-mailed Paulette about the comment last meeting of the need to trim the trees for the carnival. Dave stated that Public Works trims the trees on the causeway, but the trees on Park District property is the responsibility of the Park District. Astro needs some trees trimmed for the Ferris wheel to fit properly. Debra has asked for a map of the layout for the rides by June 1 st to determine which trees need to be trimmed. Trustee Liaison: DeAnn Glover— DeAnn stated that the REMAX balloon is usually on campus on Sunday. Last year, they brought it on Saturday by error, and Karen let him stay. Karen thinks that Sunday might be better with the fireworks. Chamber/Corporate Sponsorship: Sara Herman/Sharon Feld— Sara stated that they continue to raise funds for the festival and they are progressing. She has found a grand parade sponsor. Karen wants to get a Saturday night Main Stage entertainment sponsor. She states that she will be using more money than usual for that night's act. Karen was given the OK to book the act she is considering. Paulette asked about the BBQ Showdown sponsor. Sara will continue to follow up on the sponsor. Sara stated that four restaurants have responded so far, with a deadline of April 17 for the BG restaurants that participated last year. The four restaurants include the Continental, Culvers, Kaleidoscoops, and Peguino's. All will be serving Friday, Saturday, and Sunday. Continental and Peguino's will also serve on Monday. Food Tent: Steve Schultz/Sandi Carothers — Steve stated that the letters went out this past week to the not-for-profit groups. He sent out a total of 10 letters with a response deadline of April 30. He will then do his second mailing. Setup/Take down: Tom Johns —Not present Arts and Crafts: Jim Pawlak/Joan Pawlak - No report Dessert Challenge: Jane Primack/Joan Pawlak - Jane stated that she has finalized the application, which includes a line for the contestants to sign indicating that they have read the rules. She is still refining the rules. She has sent a letter to the Harper College Hospitality program, asking for a cooking demonstration. She has not received a response yet. She has a couple of other ideas if they do not wish to participate. She has sent a letter to the middle school teacher who was the judge last year. She has not received a response. She has also contacted the individual who was upset last year and wrote to the Village. He has agreed to be a judge for the Junior division. With the two owners and sponsors of the contest as judges, she now has 3 of the needed 6 judges for the contest. She wants 3 for each division, Adult and Junior/Teen. Jane has sent out 22 letters requesting donations for prizes. She has received a response back on two, one from Geimers Greenhouses and one from the sponsor, Chocolate Marvels. She stated that Crate and Barrel does not give donations except for corporate events. For Salton, she was referred the New Jersey office. Sara stated she should follow through as she might get a positive response. Sara also suggested Abt and Cookies by Design for prizes. Jane stated that her goal is for each child in the Junior division to receive a prize, even for a good effort. She is investigating finding enough prizes. She has a lead but needs to see if it comes through. Grilling Challenge: Chuck Posniak/Ken Carothers Chuck stated that he has come up with a new name, the BG Days BBQ Showdown, He has a preliminary set of rules, but no application done yet. He is looking for gifts for prizes. He is still looking for a sponsor. Carnival: Debra Jess/Penni Jess - Debra stated that they were going to try something a little different this year. She wants to try to see how many tickets were sold per day. This will be helpful for the food vendors. Debra also stated that Sandi is not raising the carnival prices. Entertainment: Karen Danenberg— Karen stated that last year, BG Idol ran its course. A discussion occurred about the Park District running the event this year. Karen wants to be assured that the program the Park District is proposing is open to anyone in the Village instead of only offered to individuals in the Park District program. Karen wants to run an event called Star Tracks, featuring various Park District programs. A comment was made that a mixture of dance and music programs, incorporating adults if they want to perform, such at the Star Tracks program, will draw a different crowd. Karen agreed to meet with Kim and the two people in charge of the Performing Arts program for the Park District to get all the logistics settled. Friday night Karen scheduled a Neil Diamond sound a like, called Steve Richards. He will do a number of costume changes. Karen states she has a signed contract. Sunday night Karen has scheduled another act but does not yet have a contract. Karen stated that for the Saturday night entertainment, she did not want the usual acts. Right now she is looking at a band from the 70's which is charging more than the usual price. She hopes to negotiate a lower fee, but it will still be more than she usually pays for an act. The consensus of the committee is to go for that act on Saturday night. She has a Jazz band in the Beer Tent on Friday night. There will be live band karaoke in the Beer Tent Friday night. The street entertainment will be similar to last years. Audio/Visual: Doug Primack/Adam Moodhe— No report PublicityL Penni Jess - Penni stated that she has been talking to the newspaper about events of the festival. Mary Moodhe will be putting items up on Channel 6 for publicity, also. Penni asked for information regarding any of the events for the festival, particularly the Dessert Challenge or the BBQ Showdown. Jane gave Penni a blurb for both. Photography: Hal Norman/Jim Pawlak - No report Glow Necklaces: Lori Hackett- Not present VIP Party: Sharan Tash/Arlene Kozemzak— Dorfler's will provide meat. Arlene had questions about the music for this year. Karen stated that she has the Jazz band for the Beer Tent and will pipe it in for the VIP party. That should work well with their Mardi Gras theme. Sara stated that if anyone wanted to exchange information with Sharan, they could talk to either Sharon Feld or herself. Information Booth: Ken Lazar— No report BG Juniors: No report Village Liaison: Bill Brimm—Not present Your 2 Cents Worth: All committee members Sharon Feld suggested that since the VIP party was using Mardi Gras as a theme, it could also be a nice tie in to use it for the parade theme. Paulette stated it could be thrown into the hat as Joe had suggested. Arlene questioned why there has never been a beauty contest, such as Miss Buffalo Grove. Paulette stated that no ever wanted to run the contest in the past. Today, we run into discrimination with questioning where is the male contest. Arlene said that they had it years ago. Paulette stated that we could save it for two years from now when the Village celebrates its 50 anniversary with a 50's theme. They did have a beauty contest 50 years ago. DeAnn said that we might want it to run past the Village Board. DeAnn said that setting up and running a beauty contest is a lot of work. One would have to plan a few years ahead. The beauty contests are quite rigid with their rules and the contest would have to stick to the criteria. The person planning the contest would need at least 2 years to plan it, working on nothing but the contest. The idea has been tabled for other meetings. Terri asked if anything was done to cater to the seniors. Karen stated that the Bingo was one avenue. Sharon asked about a senior talent contest or a prom Queen and King, which is very popular with the seniors right now. Karen suggested it for the Star Tracks program. Seniors often perform square dancing which would be welcomed as a performance in the craft area. Ed was curious why no beer is served out by the Main Stage. He said that it would be more convenient to have beer out there if anyone wanted another glass, rather than go to the Beer Tent. Paulette stated that we need to weigh the advantages for the convenience of alcohol consumption, with security, lighting and other issues. Beer consumption would go up, increasing sales. Sara stated that part of the problem selling beer near the Main stage is that they can't see to ID people and that creates other security issues. Mike stated that the logistics of security, with a beer truck near the golf course was considerable. Sara said that the only area to place the second beer truck would be near the Porta potties. Mike would consider the ideas of beer being sold on the field. DeAnn said the committee would have to bow to the Police Department's decision. Sara said that the VIP tent would work, they could set up 4 tappers, have enough light for the ID's. Mike will look into it and report back the next meeting. Dave Besser asked about how the restaurants are allowed to serve in the Food Tent. He knows of a Wheeling pizza place who wants to get into the Food Tent. Sara explained that only one of each type of food item is allowed in the Food Tent due to the limited spaces. They do not want 5 thin crust pizza booths if there are only 16 spaces. There are so many thin crust pizza places that they have a lottery for the thin crust pizza. Sara suggested that the restaurant could apply to come in on Monday or could offer to serve a food other than pizza.. Sara told Dave to instruct his friend to contact the Chamber. Jim made a motion to adjourn. Ken seconded the motion. The meeting was adjourned at 8:15. Respectfully submitted, Jane Primack Secretary Remaining meetings May 9 August 1 June 13 August 8 June 27 August 15 July 11 August 22 July 27 August 29 BG Days 2006 August 31 —September 4