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2007-05-08 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 05/08/2007 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting May 8, 2007 Dave Besser, Karen Danenberg, Teri Ebner, Ron Greco, Paulette Greenberg, Lori Hackett, Dave Haisma, Debra Jess, Penni Jess, Ron Jess, Rick Kahen, Marlene Kozak, Arlene Kozemzak, Mike Millet, Adam Moodhe, Sanjay Nahar, Hal Norman, Rhonda Norman, Dan Olbur, Jim Pawlak, Joan Pawlak, Charles Posniak, Doug Primack, Jane Primack, Alan Schencker JV Springman, Joe Tenerelli, Nancy Winter The meeting was called to order at 7:10 PM. Chairman's Report: JV Springman/Paulette Greenberg JV stated that he, Paulette, Sarah, and Elliot taped a video regarding BG Days on Monday. It will be shown before the festival, airing in August. JV stated that he had questions for the chairs of the Grilling and Dessert contests and the VIP people. JV was informed that last year's 30x30 tent was a tight fit so will get a 30x45 tent this year. Discussion occurred as to the placement of the tent. This will be determined later when the trees will be taken into consideration. The new size of the tent was approved by all chairs. Paulette stated that she has ordered the ice trailer with 175 bags. If we need more, they can deliver. Our price per bag is $3.50 and we will sell for $4.00 per bag. Last year, we sold 165 bags. Paulette stated that she got in touch with the owner of Sanroman Cleaning Co. He is happy to accommodate us with extra hours this year, with a start time of 12:00 on Saturday and Sunday. Police: Mike Millett- Mike stated that he has no report. He said that things are status quo. He is looking at his scheduling options and is voicing his opinions to his boss about man power issues. Mike stated that he knew that Karen had issues about the Teen stage. So did Mike. The Police department does not want the Teen Stage. The proximity of it to the carnival and the limited manpower make it very difficult. Mike has already contacted the gang police unit from AH, Wheeling, and Palatine. Mike stated that when we did have the Teen Stage with teen bands, there were fewer problems. The problems occur when the DJ comes in. JV suggested that we work up something that will not promote the gang involvement. Park District: Terri Ebner— Teri wants to remind everyone that there is no smoking allowed on Park District property. JV stated that there is actually no smoking allowed in the Village. All she asks is that if any committee member sees someone smoking, to remind them that no smoking is allowed on Park District land. Sandi Theabault, from Astro Amusement, was present and asked where her workers would be allowed to smoke. She was told beyond the carnival on Raupp. She is worried about what the neighbors may think. JV stated that there is no smoking allowed on St. Mary's field also. Teri stated that BG Idol is working out well. The parking lot is ready for use this year. Sandi stated that they would be using wood blocks when parking the trucks. Parade: Joe Tenerelli/Ken Lazar - Joe stated that he has 3 applications for Grand Marshal. Joe will talk to them first to see if they want to be the Grand Marshall. Joe stated that there are only two requirements for someone to qualify to be Grand Marshal. They must live in the village and must be engaged on volunteerism. If someone wants to nominate anyone, they need to write a short resume and get it to Joe. His committee picks three names and turns them over to the Village Board to make a final decision. Mobile Com: Roger Remblake - Roger was not present. Fun and Food: Rick Kahen/Mo Welborn - Rick stated that he has some food pledged for buddy baseball. Lou Malinati's will be providing food for all the players. They are still working on the miracle field. He hopes it will be done by the game this year. Rick said that the parking will be a big problem for the game. We will need busses for transportation to the field. It was noted that there is a big parking lot across the street from the miracle field for the other softball field. Rick has prepared the press release for the Arts of Life program. They will at the Fun and Food program Monday. Fire Department: George Michehl - George was not present. Public Works: Dave Haisma/Brett Robinson - Dave stated that he heard that the baseball field at Emerick North will be under construction. This is the field west of the Park District building. Teri was unable to confirm. Other than that, Dave has no report. Trustee Liaison: DeAnn Glover— DeAnn was not present. Chamber/Corporate Sponsorship: Sara Herman/Sharon Feld— Sharon was not present. Paulette stated that the Chamber e-mailed her their report. The Chamber has 14 restaurants signed up. She has the food items but will leave that for the Chamber next month. In regards to corporate sponsorship, they continue with fund raising with pledges and money coming in. They have 14 sponsors signed up so far. There are still sponsorships available. If anyone gives $25, they will be listed as a Friend of the Festival. Food Tent: Steve Schultz/Sandi Carothers - Steve was not present. Setup/Take down: Steve Antman— Steve was not present. Arts and Crafts: Jim Pawlak/Joan Pawlak - Jim had no report. Dessert Challenge: Jane Primack/Joan Pawlak - Jane stated that she and Paulette met with the marketing manager of Whole Foods about the cooking demonstration. They have a different focus that does not match the contest. Whole Foods e-mailed her with a declination of appearing at the Dessert Challenge for a cooking demonstration this year. She has since talked to Trader Joe's who appear interested except for limited availability over the Labor Day weekend. She has her sponsor, Chocolate Marvels, again this year. Jane has sent out letters for judges for the contest. She will be sending out letters for prize donations later this month. Grilling Challenge: Chuck Posniak/Ken Carothers Chuck stated that Dorfler's will be a co-sponsor for the event. Anyone who is doing burgers will give free meat from them. They will sell other meats for cost to the participants. Weber is also a sponsor for the event and is donating grills and gift certificates, totaling $400. Chuck has been talking to a company that sells buffalo meat from Minnesota. They are very interested in doing a cooking demonstration for the event. Sunset Foods is the area supplier for their buffalo meat. Chuck asked Jane to consider Sunset Food for a cooking demonstration, due to the probability of the company providing a concurrent demonstration. Jane will consider that if Trader Joe's does not work out. Carnival: Debra Jess/Penni Jess - Debra stated that she has no report. She said that she will get the plan of where the rides will be placed next month. She will require everyone to sign off on the plan so there is no confusion about placement of the rides. Debra also stated that she would like lights over the porta potties at the carnival, by the creek. Dave will see what he can do. Entertainment: Karen Danenberg— Karen stated that most of headline entertainment is booked. High Infidelity, who plays Boston, Journey and Stix songs are booked for Friday, August 31 for 9:00 to 10:30. Karen has also gotten the youngest Beatle band impersonators in the world for Friday night, which is called Stockwood. Saturday night Karen had booked Chuck Negron formerly of Three Dog Night, with a warm up band called Ode Tope Imi, which is a Caribbean sound band. Sunday night Karen has booked a band called ABBA Salute. Bennie the Bull and Staley the bear will be there as walk arounds. Also, for the Walk A Rounds, there will be no Spiderman this year. Karen will have Shrek, Dora, the Purple Care Bear, Austin Powers, and Strawberry Shortcake. Karen stated she needs 8 rooms for 2 nights for the bands. Audio/Visual: Doug Primack/Adam Moodhe— Doug stated that they are working on the contracts for the stage and the sound. Adam stated that Andy's Music will provide the back line for the Main Stage. Publicity: Lori Hackett/Dan Olbur- Lori stated that they got together with the graphic designer to plan the newsletter. They will need to do bios on various areas in the festival. The theme of the newsletter will be family, fun and food. Lori stated that the deadline date is June 26 for any articles to be printed in the newsletter. Dan stated that the BG web site will have a lot of information on the festival. Leisa is helping out with the web site information. Dan stated that Tracy Butler, weather person on channel 7 AM broadcast, will talk about the festival on a newscast closer to the festival. Nadia at the Daily Herald will help in getting articles in the paper starting near the end of the month. Photography: Hal Norman/Jim Pawlak - Jim stated that they will be there ready to go. Glow Necklaces: Lori Hackett- Lori has no report. Paulette asked about a clear necklace that sparkled all night long. Members stated that that necklace cost more to purchase. VIP Party: Sharan Tash/Arlene Kozemzak— Arlene is happy with a bigger tent. The theme has not been picked. Since they have so much left over from last year's Mardi Gras, they could make it a Tiki Lounge or Hawaiian theme. Arlene questioned and was told that the Chamber is responsible for sending out letters to the previous year's donors of food. Arlene stated that we buy 300 serving from Dorfler's of meat and potato. We will need people to grill. Pam's husband has always helped out. Arlene will check with Pam about availability. Arlene also stated that committee members came too early last year. Arlene stated that committee members must come later in the evening for a meal. Information Booth: Ken Lazar— Ken was not present. BG Juniors: Rhonda had no report. Village Liaison: Bill Brimm— Bill was not present. Your 2 Cents Worth: All committee members Nancy sent a note about Cooper middle school to JV and Paulette. JV will look into it. Jim made a motion to adjourn. Rhonda seconded the motion. The meeting was adjourned at 8:20. Respectfully submitted, Jane Primack Secretary Remaining meetings June 12 August 7 June 26 August 14 July 10 August 21 July 24 August 28 BG Days 2007 August 30 —September 3