Loading...
2007-06-26 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 06/26/2007 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting June 26, 2007 Mari Antman, Dave Besser, Ken Carothers, Sandi Carothers, Teri Ebner, DeAnn Glover, Eric Gordon, Paulette Greenberg, Lori Hackett, Dave Haisma, Debra Jess, Penni Jess, Ron Jess, Rick Kahen, Arlene Kozemzak, Ken Lazar, Betty Lou Manso, Mike Millet, Adam Moodhe, Dan Olbur, Jim Pawlak, Joan Pawlak, Charles Posniak, Doug Primack, Jane Primack, Debbie Ryberczyk, Lynne Schneider, Pamela Soracco, JV Springman, The meeting was called to order at 7:12 PM. Chairman's Report: JV Springman/Paulette Greenberg JV stated tonight is June 26 and we are getting closer. Paulette introduced the newest committee member, Debbie Rybarczyk. Paulette spoke to the Cash and Dash people who will be the festival Saturday and Sunday from 12:00 to 5:00. In regards to the misting booth from Astro, Sandi reports that the pump went out on it and they cannot justify replacing the pump at this time. The misting tent will not be here at the festival. JV stated that there are some leftover shirts on the front table if anyone needs them. Police: Mike Millett- Mike states that he is working on the scheduling and it will be in very good shape. The Police Department will be asking the Citizens Academy volunteer group to help during the festival. Park District: Terri Ebner— Teri stated that the new buddy base ball field was dedicated last Saturday. It is officially called the Kendrigan Field. Parade: Joe Tenerelli/Ken Lazar - Joe was not present. There is no report per Ken. Mobile Com: Roger Remblake - Roger was not present. There is no report per Adam. Fun and Food: Rick Kahen/1VIo Welborn - Rick stated that he will be getting the pop from the Dominick's at BG Road and the Dominick's on Route 22. They will each donate half of the pop that Rick needs. Jewel will give him 10 cases of water for the Buddy Baseball Game. The food for the Fun and Food program is taken care of. He still needs sponsors for the shuttles. Rick also stated that there are 41 parking spots at Kendrigan Field. He said that those will go to families with participants in the game. He is concerned about transportation for spectators to the field. He suggested a shuttle bus from the festival to the field. Dave will look into it. Rick also stated that the Clairmont is the Buddy Baseball sponsor. Fire Department: George Michehl - George was not present. Public Works: Dave Haisma/Brett Robinson - Dave stated that things are on schedule. The road construction on Lake Cook Road will continue during the festival. It was suggested that due to the construction, people will drive slower through festival area. Trustee Liaison: DeAnn Glover— DeAnn stated that the Board considered the names provided by the committee for the Grand Marshal and came up with their own, George Krug was named as Grand Marshall. He was on the original Plan Commission for the Village of Buffalo Grove. Chamber/Corporate Sponsorship: Scott Fishkin/Sharon Feld— Lynne Schneider was representing the Chamber tonight. She stated that they continue to raise funds in corporate sponsorship. All the checks are not in yet. Restaurants for the Food Tent are set. Thursday night will have Jillie's, Little Italian Pizza, Bo-Bo's and Hotshots Chicken and Ribs providing food for Bingo participants. The Business Fair is full except for 1 1/z booths. They are beginning to receive commitments for donations for food for the VIP Party. Bruce is willing to cook again for the VIP Party. She is talking to area hotels for the rooms for the bands. Food Tent: Steve Schultz/Sandi Carothers - Steve was not present. Sandi has no report Setup/Take down: Steve Antman— Steve was not present but he e-mailed to Jane questioning how he will know how to set up the tables and chairs when they are delivered. JV stated he would be there when they are delivered. Other committee members volunteered to help with the initial set up. Arts and Crafts: Jim Pawlak/Joan Pawlak - Jim has no report. Dessert Challenge: Jane Primack/Joan Pawlak - Jane stated that she has sent out 14 letters for donations for prizes for the contest. She has already rerceived one from eSkape for the Juniors. She plans on keeping the number of prizes down this year. Thanks to Chuck, she also has 3 t-shirts for the kids from the Chicago Wolves. Jane said that she sent out 11 letters to possible judges for the contest. She has 5 people that are returning from last year, including Marie the owner of Chocolate Marvels and another pastry chef that works with pastry chef Naomi. One person is still considering judging. Jane needs a minimum of 6 judges. The applications and rules for the contest are now at Village Hall and Chocolate Marvels. They are also available on the village web site. Jane has sent her "press release"to both Lori and Dan. They can trim and cut as they wish. Trader's Joes has agreed to provide the cooking demonstration. They sound excited about the experience. Grilling Challenge: Chuck Posniak/Ken Carothers Chuck stated that the applications are on the web site. This year, the contest is open to Village employees. Chuck stated that he still needs judges. Carnival: Debra Jess/Penni Jess - Debra stated that she has the diagrams of the rides for the carnival. She stated that the Park District must sign off on them before it will go forward. Dave must also sign off on the plans. Debra instructed those needing to sign off on the plan to e-mail or call her with questions and concerns. Debra stated that she talked with Sandi from Astro, who will see what they can do about the misting tent. Entertainment: Karen Danenberg— Karen was not present. Audio/Visual: Doug Primack/Adam Moodhe— Doug stated that he got a quote for $1,465 for the back line for the Main Stage from Andy's Music. They will have the wireless sending the music to the same locations as last year for the fireworks. Publicity: Lori Hackett/Dan Olbur Lori and Don are getting organized and need to meet with the graphic designer for the newsletter. Dan stated that they have been getting reports from everyone. Photography: Hal Norman/Jim Pawlak - Jim has no report. Glow Necklaces: Lori Hackett- Lori has no report. VIP Party: Sara Ciolli/Arlene Kozemzak— Arlene stated that she needs to get together with Paulette to check out what is in the cage. She also wants to be sure that the VIP party will be included in the ice order. Paulette assured her that there will enough ice for the party. Arlene stated that as she understands it, the committee will make the order for the meat and potatoes from Dorfler's. This was confirmed. Dorfler's provides the grill for the party. Paulette stated that last year, we also borrowed the BGRA's grills. Arlene wanted to know if music will be piped in from the Beer Tent as entertainment. Doug assured he it would. Information Booth: Ken Lazar— Ken stated that it will be operational. BG Juniors: Rhonda Norman - Rhonda was not present but e-mailed Jane that she needs a schedule of the walk arounds before she can start recruiting and scheduling the Juniors. Village Liaison: Bill Brimm— Bill was not present. Your 2 Cents Worth: All committee members Paulette reminded everyone to let her know if they need blue shirts for the festival. They come in polo or t-shirt style. Every new member gets two blue shirts plus the tie-dye shirt for the Fun and Food program on Monday. Give her your name, what you want and in what size. Also, committee members can purchase, on their own, the denim shirts for a light cover up if they wish. This is instead of the sweatshirt. Those wanting the denim shirts should also give their name and size to Paulette. The kids in the BG Juniors will need to give Paulette their name and sizes for the yellow t-shirts they will wear. They do come in kid's sizes. If you need a name tag, leave your name with Paulette and she will take care of it. All committee members are to have name tags. Paulette reminded everyone that if they are not assigned to a committee, they can pick a sub committee to be on. She emphasized that everyone is expected to do a session in the ticket booth at the carnival. She reminded everyone that the ticket booth sales are where the committee really makes their money. Jim reminded the co-chairs that he will need van drivers for the courtesy van for the Arts and Crafts Fair. JV stated that after Bingo on Thursday night to be present to reconfigure the Bingo Tent into the actual Food Tent set up. JV reminded everyone that they are expected to help in the Monday Fun and Food program in their tie dye shirts. It is a very rewarding experience to watch the kids truly enjoy themselves in the program. Monday, at approximately 3:30, we will begin the final take down of the festival, gathering and counting chairs and tables. Everyone is expected to participate. JV will be providing the pop up tent for the interfaith council, who will be passing out literature and answering questions. Chuck stated that if they were being provided the tent free, could we ask that they provide a free article in the temple/church bulletins/newsletter regarding the Buffalo Grove Days Festival. JV will look into it. Ron made a motion to adjourn. Ken seconded the motion. The meeting was adjourned at 7:55. Respectfully submitted, Jane Primack Secretary Remaining meetings July 11 August 15 July 25 August 22 August 8 August 29 BG Days 2007 August 30- September 3, 2007