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2008-04-08 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 04/08/2008 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting April 8, 2008 Mari Antman, Dave Besser, Karen Danenberg, Teri Ebner, Sharon Feld, DeAnn Glover, Eric Gordon, Paulette Greenberg, Howard Hoffman, Debra Jess, Penni Jess, Ron Jess, Marlene Kozak, Arlene Kozemzak, Ken Lazar, Betty Lou Manso, Mike Millet, Adam Moodhe, Sanjay Nahar, Rhonda Norman, Dan Olbur, Jim Pawlak, Joan Pawlak, Charles Posniak, Doug Primack, Jane Primack, Roger Remblake, Alan Schencker, Mo Welborn, Nancy Winter, The meeting was called to order at 7:14 PM. Chairman's Report: JV Springman/Paulette Greenberg JV will not be here tonight. Paulette stated that she has the contract for the ATM machines. We will get 2 machines on a 10 foot trailer. Paulette stated that we will put the machine somewhere near the end of the Food Tent. The contract with Sanroman for the tents is ready to be signed. The brochure for the open house on April 27has the wrong price for the Buffalo Bobby's. Paulette will check into it. The Village table will sell the Buffalo Bobby animals. Mo needs people to sign up for the BG Days tent for April 27. She will need 2 people per hour from 11 to 5. Police: Mike Millett- Mike stated that they are getting 2 more officers, which will help with the staffing for the weekend. He will start soon on the scheduling for all shifts. It looks good for the manpower. Park District: Terri Ebner— Teri has no report. Parade: Joe Tenerelli/Ken Lazar - Joe was not present. Paulette stated that 2 floats that have already been entered. Two Buffalo Grove families will be entering floats. Mobile Com: Roger Remblake - Roger has no report. Fun and Food: Rick Kahen/1VIo Welborn - Rick was not present but e-mailed his no report to Jane. Fire Department: George Michehl - George was not present. Public Works: Dave Haisma/Brett Robinson - Dave was not present. Trustee Liaison: DeAnn Glover— DeAnn has no report. Chamber/Corporate Sponsorship: Scott Fishkin/Sharon Feld— Sharon stated that the softball game will be shortened to 7 innings. It will be a mix of Village and Chamber members. The Beer Tent will sell three wines this year, red white and pink. The restaurant letters will be sent out this month to participants from last year. She has 4 1/z booths for the Business Fair. Food Tent: Steve Schultz/Sandi Carothers - Steve was not present but e-mailed his report to Jane. Steve reported that the letters have already been sent out to the not for profits and are due back by May I't. He has not contacted the Boy Scouts regarding the cooler for the 50's car hop. Steve asked since this is a special year, if there is anything additional he should be communicatied to the Food Tent vendors. Setup/Take down: Steve Antman— Steve was not present but Marianne gave his no report. Arts and Crafts: Jim Pawlak/Joan Pawlak - Jim stated that they have 9 crafters signed up. They have also had a lot of inquiries. Dessert Challenge: Jane Primack/Joan Pawlak - Jane has no report. Grilling Challenge: Chuck Posniak/Ken Carothers Chuck has no report. Carnival: Debra Jess/Penni Jess - Debra stated that the diagram of the carnival will be out the end of May. Penni stated that they are looking for ticket booths that seat more than 2 people. Paulette will check with Indestructo about possible ticket booths, since Astro is not sure they can provide what the committee is looking for. Roger asked that he be advised what kind of booths they get as they need the information for the camera placement. Entertainment: Karen Danenberg— Karen asked Mike to ask the Tim Gratz of the canine demonstration unit, if they will be performing in the parade, the craft area or both. Tim Gratz said that there was mention of the parade being held up too much with the demonstration. Mike said it was popular in the parade and after checking, it did not delay movement of the parade. Karen stated the parade was the only time that residents get to see the demonstration of the unit and wants it to stay in the parade lineup. She would love to have the unit in both the parade and the craft area, but she is not sure if it will be good for the dog to do both. Mike will pass it on to Tim and let him decide. Friday night, Karen has a contract with Micky and the Memories. Sunday night, she has a contract for American English to perform before the fireworks. Saturday night she has a contract with Blood Sweat and Tears. Karen asked the Chamber if they could find a grand headline sponsor since the act is costing more. Sharon stated that they are already looking for one, for $10,000. This will include the sponsor logo on the Main stage speakers all weekend, recognition at the Main stage throughout the weekend, recognition of the sponsor by the band during the concert, and the sponsor will be able to meet and greet the band behind stage. Karen will have a few style 50's bands in the Beer Tent, but she can't book 50's the entire weekend there. Mystress will play Sunday night at 9:30 in the Beer Tent after the fireworks. Craft are same idea as last year. Karen stated that she may extend the entertainment in the craft area to Monday. Karen stated that Blood, Sweat and Tears will need one night in a motel. She said that the band is excited about coming to BG Days in particular because of our 50rh anniversary. They are celebrating the 40 anniversary of their run as a band. There are 4 original members from the band and 3 others are sons of original members. Audio/Visual: Doug Primack/Adam Moodhe— Adams stated that the contract in for stage has come back. Doug stated that we saved $3750 by getting rid of the Teen Stage this year. The Teen Stage costs more as is has to come in early before the carnival is set up and can't be removed until the carnival is down. Adam stated that they do not have the contract from Diversified yet. They want to get everything covered from the riders before sending out the contract. Adam stated that they will need addition risers this year, for a total of 13 risers. Adam stated that the back line is no problem. Publicity: Lori Hackett/Dan Olbur Dan stated that they are having a meeting tomorrow. Photography: Hal Norman/Jim Pawlak - Hal stated that he is working. Glow Necklaces: Lori Hackett- Lori is not present. VIP Party: Sara Ciolli/Arlene Kozemzak— Arlene stated that she has no report. It is a little early. Arlene asked Sharon that she be notified when the letters go out to the vendors. Information Booth: Ken Lazar/Mo Welborn— Ken and Mo will co chair the subcommittee together. Ken has no report. BG Juniors: Rhonda Norman - Rhonda stated that she is anticipating a lot of BG juniors this year and wants to know if anyone will help with the kids, particularly during the parade. When asked, Rhonda stated that the subcommittee is open to anyone, even kids who do not have family members on the committee. DeAnn suggested limiting the number of Juniors. She suggested that 25 kids are more than enough. Some will not show. DeAnn said that they are still young and we need to keep a close watch on them. Karen suggested that Rhonda tailor specific assignments for each kid for each shift. DeAnn stated that if the kids are a no show, they will not be allowed to volunteer the next year. Village Liaison: Bill Brimm— Bill was not present. Your 2 Cents Worth: All committee members Ron asked about how we get the ice. He suggested that Sam's may be willing to donate the ice, but he needs a letter from the Village. Paulette stated that last year, we went through 198 bags of ice. She will talk to Jane Olson about a letter for Ron. Ron will find out if they would be willing to donate the ice. Ron also stated that he can get cell phones for the information booth, if needed. Paulette gave the approval so Ron will go to All Need Communication to see if they will supply the cell phones. Ron made a motion to adjourn. Jim seconded the motion. The meeting was adjourned at 7:45. Respectfully submitted, Jane Primack Secretary Remaining meetings May 13 August 5 June 10 Augusts 12 June 24 August 19 July 8 August 26 July 23 BG Days 2008 August 28- September 1, 2008