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2009-04-14 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 04/14/2009 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting April 14, 2009 Mari Antman, Steve Antman, Karen Danenberg, Teri Ebner, Sharon Feld, Eric Gordon, Paulette Greenberg, Rick Kahen, Arlene Kozemzak, Ken Lazar, Betty Lou Manso, Adam Moodhe, Debbie Moritz, Hal Norman, Rhonda Norman, Rodney Odelson, Lee Orlov, Jim Pawlak, Joan Pawlak, Charles Posniak, Doug Primack, Jane Primack, Steve Schultz, JV Springman, Arla Sprung, Murray Sprung, Marc Spunt, JV Springman, J Nancy Winter, The meeting was called to order at 7:10 PM. Chairman's Report: JV Springman/Paulette Greenberg JV welcomed everyone. Paulette stated that Indian Trails library wants to do a story hour on Saturday and Sunday. She thought it could be tied in with the kids craft event. Paulette also stated that a recruiter from the US army wants to be involved in BG days, possibly doing a climbing wall, a football toss or involved in the parade. JV and Paulette thought the parade would be the best spot. They will have them look into the climbing wall also. An issue has been brought up by the Village regarding the same Boy Scout troop sells soda in both of the booths in the food tent. The Village wants a different troop selling different products in one of the booths. Paulette stated that the Wheeling JC's want to sell in the food tent. They are requesting any ideas for food products. Paulette also stated that we need a co chair for the BBQ Challenge. Murray volunteered for the position. An issue has been brought up regarding some of the non for profits and how much of what they make they give to the charity. Bill has offered to check them out, in regards to this. Police: Roy Bethge - Roy was not present but left a report he is working on the scheduling. Park District: Terri Ebner— Terri has no report. Parade: Joe Tenerelli/Ken Lazar - Joe was not present. Mobile Com: Roger Remblake - Roger was not present. Fun and Food: Rick Kahen/Mo Welborn - Rick stated that they are to have an exhibition of artists with disabilities on Monday in the tent during the Disabilities program. He is talking to Stevenson and Clearbrook and is still working it out. In regards to the food for the program, there will be no changes this year. Weiner Take All will provide all the hot dogs, and he will be getting chicken from Outback. That is as far as they are in planning at this time. Rick stated that Kalidescoope is looking for business. On May 2nd from 12 to 9PM they will give 20% of their profits to a not-for-profit organization. Fire Department: George Michehl - George was not present. Public Works: Dave Haisma/Brett Robinson - Dave has no report. Trustee Liaison: DeAnn Glover— DeAnn was not present. Chamber/Corporate Sponsorship: Scott Fishkin/Sharon Feld— Sharon asked about getting extra fans for the food tent. JV said that if we could hang them it is fine, but we cannot use the ones on the ground because of the little kids. Paulette will ask the tent company about them. Sharon reminded the committee that she needs 20 tables and 40 chairs for the Business Fair. Sharon asked about the entertainment in the Beer Tent. Karen stated that there still will be entertainment, but she is cutting back on the hours. There will be music in the Beer Tent. Sharon stated that they have not started to raise any money yet. Food Tent: Steve Schultz/Sandi Carothers - Steve could not attend but e-mailed his report to Jane. The letters for the not-for-profits are to be sent out later this week. He expects responses back before the next meeting. He has nothing else to report. JV stated that we are getting the same company as last year for the tents, tables and chairs. We will be getting the same number of chairs and tables as last year. Setup/Take down: Steve Antman— Steve has no report. Arts and Crafts: Jim Pawlak/Joan Pawlak - Jim has no report. Kids Corner: Betty Lou Manso - Paulette stated that the kids craft tent has been renamed as the Kids Corner. There were too many issues with the previously chosen name. Grilling Challenge: Chuck Posniak/Murray Sprung Chuck's new co chair will be Murray. Chuck has no more to report. Carnival: Debra Jess/Penni Jess - Debra and Penni were not present. Entertainment: Karen Danenberg— Karen stated that she has done well in cutting her budget. Three bands are getting paid nothing. Karen said that Radio Disney wants to come Saturday on the Main stage. They would come in a truck, providing 11/z hours of entertainment. Karen stated that she will have the blow ups on the Main Stage field and there will be entertainment in the craft area. The Disney program would be after the BG Idol contest. Karen stated that she was hoping the Chamber could find a business to sponsor Disney for $5,000. That way, it will not come out of our budget. Sharon will see what they can do. Karen stated that this may be a great way to get people to the main stage. Karen stated that the Trinity dancers are out. She has contracted a group of Polish dancers and a Scottish bagpipe group. In regards to the walk arounds, Shrek will not be back and she has also cut Spiderman. Karen stated that the Teen Stage is questionable. A heavy metal band is wishing to play at the Teen Stage. It is not possible to get a stage in there this year, after the reconstruction. She may use risers. Discussion on this issue will be continued next meeting. Audio/Visual: Doug Primack/Adam Moodhe— Doug stated that based on some of the bands, they will have to get a sound system for the Beer Tent. Publicity: Lori Hackett/Dan Olbur Lori was not present. Photography: Hal Norman/Jim Pawlak - Jim has no report. Glow Necklaces: Lori Hackett- Lori was not present. VIP Party: Sara Ciolli/Arlene Kozemzak— Sharon stated that the Chamber has decided against a VIP party since it is very expensive to run. Suggestions that came from the committee for replacement for the event included a wine and cheese party or a party after festival at a restaurant. Ronda suggested certificates for the sponsors to hang on the wall of their business. Chuck suggested taking out an ad in the newspaper, thanking everyone for their donations. Another suggestion is to make up plaques and at some time in the Beer Tent or on the Main Stage, thank them publicly and give them the plaques. Sharon stated that Lynn needs a decision ASAP, as she will be sending out the letters for donations for the festival. If this is what we will be doing, Paulette stated that she will get a smaller tent. More discussion will be entertained next meeting. Information Booth: Ken Lazar— Ken stated that it is too early for any report. Iceman/Cell phones: Ron Jess Ron was not present. BG Juniors: Rhonda Norman - Rhonda has no report. Village Liaison: Bill Brimm— Bill was not present Your 2 Cents Worth: All committee members There were no comments from the committee members. Joan made a motion to adjourn. Jim seconded the motion. The meeting was adjourned at 7:58 Respectfully submitted, Jane Primack Secretary Remaining meetings June 9 August 11 June 23 August 18 July 14 August 25 July 28 September 1 August 4 BG Days 2009 September 3- September 7,