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2009-06-09 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 06/09/2009 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting June 9, 2009 Mari Antman, Steve Antman, Ed Conkle, Karen Danenberg, Teri Ebner, Sharon Feld, Ron Greco, Paulette Greenberg, Lori Hackett, Dave Haisma, Allan Hoffman, Debra Jess, Penni Jess, Rick Kahen, Adam Moodhe, Sanjay Nahar, Hal Norman, Rhonda Norman, Rodney Odelson, Jim Pawlak, Joan Pawlak, Charles Posniak, Doug Primack, Jane Primack, Roger Remblake, Alan Schencker, Steve Schultz, JV Springman, Murray Sprung, Marc Spunt, The meeting was called to order at 7:03 PM. Chairman's Report: JV Springman/Paulette Greenberg JV stated that this is our first month of double meetings in one month. Paulette stated that she talked to the person at the Illinois Treasure's Department. Due to budget and personnel cuts, the Cash and Dash program for the festival is up in the air. Paulette stated that the ATM and ice contracts have been signed.. Police: Roy Bethge— Roy was not present but e-mailed his report to Jane. He continues to work on staffing with nothing else to report. Park District: Terri Ebner— Teri has no report. Parade: Joe Tenerelli/Ken Lazar/Lee Orlov - Joe was not present. Paulette announced that Joe will be the Grand Marshal for the parade this year in honor of his 25 years of service to the committee and to the Village. There will be two assistants for the parade this year so that Joe can be a part of the parade. He will assist in the transition for them to continue on the next year. Joe was not present at the meeting. Paulette stated she would call Joe with the news. Mobile Com: Roger Remblake - Roger stated that he has the contract for the radios. He is using the same vendor as last year, who came in on at the same price with the same headsets. The contract is for $800. The contract was approved by the committee. Roger stated that there will be an emergency operation center for Friday ad Saturday nights at the festival. It will be located downstairs in Village Hall. He invites all committee members to check them out to see what they can do in the event something happens on a large scale. Fun and Food: Rick Kahen/Mo Welborn - Rick stated that he is going ahead with the art show. He hopes that they will be able to sell some of their artwork. Rick stated that all the food vendors for the Fun and Food program have confirmed that they will be back again. The face painter will be back again this year. Fire Department: George Michehl - George was not present. Public Works: Dave Haisma/Brett Robinson - Dave stated that the contracts for the restrooms and power are signed. He is still waiting for the signed contracts for the r trailer for the Main Stage, the cleaning company, and the bus service. He should have confirmed numbers by next week. Trustee Liaison: DeAnn Glover— DeAnn was not present. Chamber/Corporate Sponsorship: Scott Fishkin/Sharon Feld— Sharon stated that they are set with the restaurants. They have two more that have to commit to their offerings. Sharon stated that the Chamber will be selling 6 ounce wine boxes at the Beer Tent this year. They continue to raise money in sponsorship for the festival. They have 9 businesses for the Business Fair. Karen asked about sponsors for the Radio Disney program. Sharon reported that they have not found a sponsor yet. Debra asked about the Chamber asking vendors to offer food for those with allergies or for vegetarians. Sharon stated she will bring it up with the vendors. Food Tent: Steve Schultz/Sandi Carothers - Steve stated that everyone from last year is coming back again this year. He stated that in regards to the questions about the amount of money that goes to the specific charity, he has included in his letter to the not-for-profits the need for documentation of what is given to the specific charity. This documentation will be required for the not-for-profits able to serve at the festival. The boy scouts would like to sell water when NA'AMAT does not, on Thursday and Monday. The BG orchestra wants back in the Food Tent. He may move someone else outside the Food Tent. Setup/Take down: Steve Antman— Steve stated that he has no report at this time. Arts and Crafts: Jim Pawlak/Joan Pawlak - Jim stated that he currently has 37 crafters confirmed and they are moving right along,. Kids corner: Jane Primack/Joan Pawlak - Betty Lou was not present but e-mailed her no report to Jane. Grilling Challenge: Chuck Posniak/Murray Sprung Chuck stated that we will have one. He stated that we are now registered with the Illinois Grilling Society so he hopes to get additional applicants with that. He has 2 responses so far. Carnival: Debra Jess/Penni Jess - Penni stated that there are requests from residents for the dancing bear show. They will try to get it. Penni asked that they can, again, have the pop up tent for Monday's wrist band day. Paulette stated that she has been storing the pop up tent from last year for JV. She has the pop up tent at this time. Penni also asked if the parking lot east of Emerick Park will be available for the carnival to park their 18 wheelers. .Terri said that there would no problems with that. Debra asked for comments about the layout for the carnival. No one had any concerns. Entertainment: Karen Danenberg— Karen stated that everything is good. Karen said that she has had a lot of teens upset that there is no teen stage. Karen stated that she has a band that wants to play on Friday night. The only location would be the Rotary Green. Debra was concerned about having the teens off campus that might impact the carnival sales. There were also concerns about the problems of teens crossing BG Road in coming and going to the stage site. . Audio/Visual: Doug Primack/Adam Moodhe— Doug stated that they have the contract back from Diversified Audio, and they are coming in at the same price as last year. In regards to the back line, Adam stated that since we are such a good customer, they are giving us the back line for much less Adam stated that we are going to broadcast the music for the fireworks music even further this year. Paulette stated that the newsletter goes to the graphic designer first week of July. She will need to know before then, to what areas they will be broadcasting music. Adam stated that the music will be synced up Adam wants to set up a continuous broadcast loop for the parking areas for information about buses and transportation. JV approved. Publicity: Lori Hackett/ Paulette and Lori have been reviewing pictures for the newsletter. The theme this year is a BG Days Block Party Lori is on target for the newsletter deadline. Photography: Hal Norman/Jim Pawlak - Jim had no report. Glow Necklaces: Lori Hackett- Lori had no report. VIP Party: Sara Ciolli/Arlene Kozemzak— There will be a party this year with cheese wine, crackers, and beer, for adults only, over 21 years of age, The time for the party will be the same as last year, from 6:00 to 8:00,. Doug and Adam stated that they will provide music to the VIP party that night. Music will come from the Beer Tent. Information Booth: Ken Lazar— Ken was not present. Iceman: Ron Jess — Ron was not present. BG Juniors: Rhonda Norman - Rhonda stated that Annie has agreed to help again this year. They have no volunteers yet. Rhonda is looking for 24 to 26 volunteers total for the weekend. Village Liaison: Bill Brimm— Bill Brimm was not present. Your 2 Cents Worth: All committee members Marc asked about opening the fitness center for people's use during the festival. Teri stated that the Park District has the Stampede for any need for physical activity. Jim stated that the DVD from last year's BG Days is available for $2. JV stated that the Village has a blood drive 4 times a year, with the one during BG Days the biggest one. They are willing to bring the portable blood mobile over to the festival to park on Church Street from 1 to-5 on Sunday. to do a continuation of the blood drive. JV needs to check with the Health Department on this. JV is also looking for some kind of incentive for giving blood. He knows that Pete at Continental Restaurant would be willing to give $2 off of a meal if someone gives blood. Another suggestion was to give a certificate to anyone who gave blood for use of free food or money off a food item in the Food Tent. Sharon stated that this idea needs to be offered to all of the restaurants. The blood drive will be in the newsletter with incentives about the coupons for free food. Jim asked, again, for someone to volunteer to take e over the van for the Arts and Crafts. JV suggested that the van be van be available on the hour for transport. Murray made a motion to adjourn. Rodney seconded the motion. The meeting was adjourned at 7:45. Respectfully submitted, Jane Primack Secretary Remaining meetings July 14 August 18 July 28 August 25 August 4 September 1 August 11 BG Days 2009 September 3- September 7, 2000