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2009-08-11 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 08/11/2009 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting August 11, 2009 Mari Antman, Steve Antman, Roy Bethge, Bill Brimm, Ken Carothers, Sandi Carothers, Barbara Czipo, Karen Danenberg, DeAnn Glover, Paulette Greenberg, Lori Hackett, Ron Hackett, Allan Hoffman, Debra Jess, Ron Jess, Rick Kahen, Ken Lazar, Betty Lou Manso, George Michehl, Adam Moodhe, Hal Norman, Rhonda Norman, Rodney Odelson, Lee Orlov, Jim Pawlak, Joan Pawlak, Charles Posniak, Doug Primack, Jane Primack, Pamela Soracco, JV Springman, Arla Sprung, Murray Sprung, Marc Spunt, Janee Stempel, Mo Welborn, The meeting was called to order at 7:05 PM. Chairman's Report: JV Springman/Paulette Greenberg JV stated that we have two more meetings before the festival. The festival officially starts on Thursday, September 3 d. The unofficial start of the festival is on September 2nd, with the soft ball game that starts at 6:30 to 7. Thursday night is Bingo night. Then we rearrange the Food Tent afterwards. There is a sign up sheet for the ticket booth up front. Also, the sign up sheets for the BG Juniors is in front. The van sign up sheet will be available at the next meeting. If you intend to drive the van, please bring a copy of the front and back of your license. A Girl Scout leader has contacted Paulette about selling glow items at the Rotary Green and Willow Stream parks. It was decided to let them sell at Willow Stream only, and they cannot sell necklaces. Paulette stated that if anyone else needs a shirt, she has ordered extras. Paulette also said that the Carnival ticket times and prices will be put on the police blotter this week. If anyone wants signs, get the information to Dave or Paulette ASAP. If you gave your requests to Paulette already, it has been taken care of. Police: Roy Bethge - Roy stated that everything is on schedule. He will talk to Karen about the parking permits. He will have them in two weeks at the next meeting, except for those needed for the vendor meeting next week. Park District: Terri Ebner— Teri was not present and she mailed her no report to Jane. Parade: Joe Tenerelli/Ken Lazar/Lee Orlov/Murray Sprung - Murray stated that everything is getting in line, and they are still getting entries. Mobile Com: Roger Remblake - Roger was not present. Fun and Food: Rick Kahen/Mo Welborn - Rick stated that they are set to go. They have a new company, that of Hal and Rhonda's, for sponsor for Buddy Baseball. Fire Department: George Michehl - George received confirmation that the vendors meeting, will be at 7, with the Business Fair meeting at 6. The fireworks company has added another rack of fireworks, because of problems on the 4'h. He has confirmed with Weber that they will get three 36 inch ranch style grills for the Barbeque Challenge. The paramedics are all settled. Public Works: Dave Haisma/Brett Robinson - Dave stated that everything is fine. He said that if you need or think you need signs, let Paulette know or get hold of Dave, Paulette will get hold of the Chamber to see about their signs. Trustee Liaison: DeAnn Glover— DeAnn has no report Chamber/Corporate Sponsorship: Scott Fishkin/Sharon Feld— Sharon was not present. Paulette stated that they have a new restaurant, Froots of Wheeling. They will be serving fruit smoothies, Caesar salad, fresh fruit, and banana fritters. The Chamber continues to raise funds for the festival. If you wish to be a Friend of the Fest, give your $25 check donation to Jane Olson at Village Hall. The Business Fair has one 1/z booth and 2 full booths available. Food Tent: Steve Schultz/Sandi Carothers - Steve was not present. Setup/Take down: Steve Antman— Steve stated that we have eight fans this year for the Food Tent. He is considering putting 1 to 2 in the Beer Tent. Arts and Crafts: Jim Pawlak/Joan Pawlak - Jim stated that they have 60 crafters confirmed as of now, with possibly 62, by end of the week. He is now working on the layout for the crafter's booth. Van Man: Eric Gordon Eric was not present but e-mailed his report to Jane. He has nothing to report other than he has received copies of driver's license's from several people and he expresses thanks for those. Kids Craft Tent:Betty Lou Manso/Debi Moritz Betty Lou stated that she received 250 little clay pots for painting, from Leider's nursery. Grilling Challenge: Chuck Posniak/Murray Sprung Chuck stated that as George said, Weber will lend them the grills. Everything else is set. He just needs contestants. The contest will be on Saturday, with judging at 4:00 PM. Carnival: Debra Jess/Penni Jess - Debra stated that she has the sign up sheets for the ticket booth. Debra stated that since she has not heard any problems with the layout from the police, public works, fire department or the park district, she will go ahead with the layout as planned. George stated that he had not yet seen the plan. Debra stated she would get him the plan. Entertainment: Karen Danenberg— Karen has no report. Audio/Visual: Doug Primack/Adam Moodhe— Doug stated that they are in good shape. They will need additional parking passes for those entertainers who forget to bring them. Adam stated that they got the music for the fireworks this week. Publicity: Lori Hackett Paulette stated that the tri folds are here. They ordered 1200 of them. It has the entertainment schedule inside and the bus routes in it. Paulette also stated that the newsletter will be at the post office by this Friday. Photography: Hal Norman/Jim Pawlak - Hal and Jim agree they have no report. Glow Necklaces: Lori Hackett- Lori stated that they have the necklaces, $2 each or 3 for $5. VIP Party: Arlene Kozemzak/Pam Soracco — Pam said food donations are coming around. Judith has been calling those who received letters as follow up. The invitations are going out to the sponsors. Information Booth: Ken Lazar— Ken said that this was self explanatory. Iceman: Ron Jess - Ron stated that the ice will be selling for $4 per bag. Discussion occurred regarding the price we the committee pays for the ice along with the freezer to keep them and the initial delivery cost. JV stated we will consider raising the price of the ice charged to the vendors. BG Juniors: Rhonda Norman - Rhonda stated that since Karen has cut back on the hours for the walk arounds, that she will have more Juniors who can help. Please let her know if any of the Juniors can help in any area at the festival. Discussion occurred about the use of the board room for the dancers to change. Paulette sated that we may need an adult female to monitor the changing area of the dancers in Village Hall. Village Liaison: Bill Brimm— Bill has no report. Your 2 Cents Worth: All committee members Jane stated that there will be no meeting next week. Debra commented that the Carnival posters look better this year. Ron made a motion to adjourn. Mo seconded the motion. The meeting was adjourned at 7:43 Respectfully submitted, Jane Primack Secretary Remaining meetings August 25 September 1 BG Days 2009 September 3- September 7, 2009