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2010-04-13 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 04/13/2010 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting April 13, 2010 Cody Bartlett, Dianne Bartlett, Dave Besser, Roy Bethge, Bob Boxer, Bill Brimm, Ken Carothers, Sandi Carothers, Karen Danenberg, Teri Ebner, DeAnn Glover, Eric Gordon, Paulette Greenberg, Lori Hackett, Debra Jess, Penni Jess, Ron Jess, Rick Kahen, Judy Katz, Mark Katz, Marlene Kozak, Arlene Kozemzak, Adam Moodhe, Hal Norman, Rhonda Norman, Rodney Odelson, Jing O'Brian, Annie Orlov, Lee Orlov, Randi Orlov, Jim Pawlak, Joan Pawlak, Dan Peterson, Charles Posniak, Doug Primack, Jane Primack, Brian Raphaelson, Debra Rybarczyk, Al Schencker, Pam Soracco, JV Springman, Marc Spunt, Janee Stempel, The meeting was called to order at 7:09 Chairman's Report: JV Springman/Paulette Greenberg Paulette stated that everyone has been appointed to the committee by the Village Board. There are 56 people on the committee this year. Paulette stated that the theme this year's festival will be decided at the May meeting. She said that Lori had some ideas she would discuss later but the theme is to promote healthy endeavors and lifestyles during the festival. We hope to provide more bike racks to encourage residents to ride to the festival. Paulette stated that there were several bids for providing the tents, tables and chairs. We will go with Indestruto again as they are not increasing their prices and are giving us a 20% discount. Paulette stated that we will have the same company for the two ATM machines as last year. We receive 50 cents for every transaction. For this we give them electricity for the machines. Police: Roy Bethge— Roy has no report. Parade: Ken Lazar/Lee Orlov/Murray Sprung. Rodney Odelson - Rodney stated that they have one application for the parade so far. Paulette said that she has last year's parade budget for their use. Lee stated that he is still trying to set up a meeting with Jane Olson. Mobile Com: Roger Remblake - Roger was not present. Adam stated that there was no report. Fun and Food: Rick Kahen/Mo Welborn - Rick has no report. Fire Department: George Michehl— George was not present but e-mailed his report to Jane. George stated that at this time, the Fire Department is planning to participate in BG Days as they have in the past. They are hoping that the budget cuts do not keep them from participating at the same level as they have in recent years. They will work with Chuck on the increasingly popular Barbecue Challenge. He also stated that Chuck has turned the contest into a strong community event, of which whey are proud to be a part up. Park District: Teri Ebner— Teri stated that she checked with her supervisors and the Park District does not want the committee to use the football fields for the BG Palooza program. The committee can use the baseball field. Public Works: Dave Haisma/Brett Robinson— Dave was not present. Trustee Liaison: DeAnn Glover— DeAnn stated that she is pleased that this is only the second meeting for the festival this year and there are so many people present. Chamber/Corporate Sponsorship: Sharon Feld/Scott Fishkin— Alan asked if there will be a VIP party this year. He stated that the Chamber is moving forward on it, ready to send out invitations. Pam stated that we are not sure of how many will be invited but we will be having some kind VIP Party this year. Alan stated that the letters to the restaurants have already gone out and they have received 5 commitments to participate. The letters to the Business Fair have gone out with 3 applications returned as of right now. JV stated that the decision regarding the VIP party will be made in May. He is just not sure how big it will be this year. Food Tent: Sandi Carothers/Steve and Mari Antman - Sandi has no report. She stated that Ken has volunteered to help on the sub committee. Steve was not present but e-mailed his report to Jane. He stated that the letters of introduction and the letters of intent are written and they will be out to the not-for-profits this week. Setup/Take down: Steve Antman— Steve was not present but he will be doing the set up and take down again this year. Arts and Crafts: Jim Pawlak/Joan Pawlak - Jim stated that they have 8 booths so far. He says that he as at least 15 crafters coming back this year. He anticipates that most of the crafters will come in at the last minute. Van Man: Eric Gordon Eric stated that he has heard talk of wanting 2 vans this year. He stated he will need to know so that he can get the schedule together. He also stated that if you are even thinking about driving the van, to make a copy, front and back, of your driver's license to give to him. Kids Craft Tent:Betty Lou Manso/Debi Moritz Betty Lou was unable to attend the meeting but e-mailed her no report to Jane. Grilling Challenge: Chuck Posniak/Murray Sprung Chuck stated that he has received donations already for the contest. Royal Oak will donate the charcoal for the contest. Kent Foods will donate Sweet Baby Ray's barbecue sauce. Carnival: Debra Jess/Penni Jess - Debra stated that selling food at the BG Palooza is not an option. It is in the contract with the carnival that we cannot sell the same foods as they sell on that side. Entertainment: Karen Danenberg— Karen stated that on Friday night we will have Hi Infidelity. Saturday night we will have American English. Sunday we will have a Chicago tribute band called 25 or 6 to 4. Contracts have been signed for all bands. She has an organ grinder with a monkey for the kid's tent. She also has clowns and jugglers for the kid's tent. Audio/Visual: Doug Primack/Adam Moodhe— Adam stated that he is working with the sound company for equipment for the BG Palooza event. He stated that the stage will be costly due to the fact that is has to be brought in before the carnival sets up. It will then sit there for the entire weekend. Publicity: Lori Hackett Paulette stated that she and Lori are working on the newsletter. Photography: Hal Norman/Jim Pawlak - Jim stated that Adam has a DVD of the slide show of last year's pictures available for purchase. Glow Necklaces: Lori Hackett- Lori stated that she is looking at alternatives to glowing with necklaces, possibly selling glow frisbees and glow balls. VIP Party: Pam Soracco — Pam stated that there is nothing yet to report. Information Booth: Ken Lazar— Ken was not present. Iceman: Ron Jess — Ron stated that the ice will be coming with a discount. He has a contract on the way and will need it signed. Bill will sign it when it is received. We are getting the ice at $3.50 a bag. We will sell it for $4 per bag. BG Juniors: Rhonda Norman— Rhonda stated that Annie is here tonight and the BG Juniors will be working hard with the Kids Craft Tent. Healthy Kids: Lori Hackett/Mari Antman Lori would like to create a new program for BG Days this year called Healthy Kids. She is looking to promote a healthy way of life for kids as this is the message from Michelle Obama's campaign. She would like to use this as a fund raiser for Juvenile Diabetes. She would also work with the police in teaching kids how to call 911. Rhonda stated that Safety Town teaches that also, and that they have a special phone they use. Rhonda suggested Lori get in touch with Valerie at the Park District about that. Lori wants to get a pediatrician in to talk about healthy ways of exercising and eating right. Another activity would be to take a child's blood pressure and then have them run around and retake the blood pressure again to show kids how exercise changes their blood pressure. She would like to: • Have a karate/Tae Kwon Do demonstration. • get Northwest Community Hospital in to talk about Juvenile Diabetes. • get a pharmacist in to talk about medications for Juvenile Diabetes. • have tables along the fence on the field on Sunday afternoon after the parade. • She has approached Trader Joe's about giving a food demonstration about healthy eating. She is looking for that demonstration to be only 15 minutes. The entire program would run from 2:30 to 4:30. • get CVS Pharmacy and Dick's Sporting involved also. • She would like to set up a parent child relay race, such as a wheel barrel race with a gift certificate or back pack as the prize. She will continue to develop this in the next few months. Penni questioned if this is a fund raiser for Juvenile Diabetes and if so, would this open future problems with other charities wanting to do fund raisers at the festival. Lori stated that the basic concept would be a Children's Health Fair. Village Liaison: Bill Brimm— Bill has no report. Your 2 Cents Worth: All committee members Marc had a suggestion for getting an app of BG Days for the iPhone. He thought we could try to make it free. JV stated that we have a free web site at bgdays.com. Marc is going to try to work on this. Marc suggested that the theme for the festival be Cruising into BG Days. Marc also wanted to thank to JV for his humor and leadership during the meetings and the festival. Ron Jess made a motion to adjourn. Jim Pawlak seconded the motion. The meeting was adjourned at 7:55. Respectfully submitted, Jane Primack Secretary Remaining meetings May 11 August 3 June 8 August 10 June 22 August 17 July 13 August 24 July 27 August 31 BG Days 2010 September 2-6, 2010