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2011-07-26 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 07/26/2011 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting July 26, 2011 Scott Anderson, Cody Bartlett, Dave Besser, Erwin Borowsky. Bob Boxer, Ken Carothers, Sandi Carothers, Ed Conkle, Alan Danenberg, Karen Danenberg, Callie Dusell, Teri Ebner, Scott Eisenmengeger, Ron Greco, Paulette Greenberg, Ron Jess, Joanne Johnson, Rick Kahen, Judy Katz, Marlene Kozak, Adam Moodhe, Hal Norman, Rhonda Norman, Rodney Odelson, Annie Orlov, Lee Orlov, Randi Orlov, Jim Pawlak, Joan Pawlak, Charles Posniak, Doug Primack, Jane Primack, Brian Raphaelson, Penni Raphaelson, Roger Remblake, Debbi Rybarczyk, Mara Sabath, Al Schencker, Caroline, Sprinman, JV Springman, Arla Sprung, Murray Sprung, Janee Stempel, Beverly Sussman, Steve Trilling, Nancy Winter, The meeting was called to order at 7:05 Chairman's Report: JV Springman/Paulette Greenberg JV asked if anyone does not have a badge to order it tonight. Janee is putting the orders in this week. Paulette asked if you do not have a shirt she will bring the shirts at the next meeting. You can choose from the sizes she has. Paulette discussed the change in location for the information booth which will move to the other side of the sidewalk in front of Public Works. The extra porta potties will be moved onto the field. The not-for-profit booth will be in the previous location of the information booth. The booth will be 30 feet long. The Environment Action Team will be there along with other not-for-profit groups in 3 hour shifts. We will supply the tables and chairs. Paulette announced that there will be NO MEETING NEXT WEEK. We will meet on August 9rh, August 23 and August 30. The vendor meeting will be at Village Hall on August 16. Police: Scott Eisemmnenger Scott has no report. Parade: Ken Lazar/Lee Orlov/Murray Sprung. Rodney Odelson Rodney stated that currently they have 59 participants and 5 pending committed for the parade. Rodney stated that he needs parade marshals. . At the front of the parade will be the Great Lakes Navy Band. Rodney is expecting more applicants to come in. Mobile Com: Roger Remblake Roger has no report. Fun and Food: Rick Kahen/Mara Sabath Mara stated that Outback has donated 600 chicken fingers. The food donation for the chicken fingers will not be split between two vendors this year. City Subs will supply sandwiches instead of hot dogs this year. Sherry Schneider donated chips for the box lunches. Mara stated that she needs clam shells, for the lunches. She is hoping to get biodegradable ones this year. Rick stated that they need things for the goodie bags, Mara will make the calls if someone will give her a contact. Any family stuff will do, coffee, sewing things, etc Fire Department: George Michehl George was not present. Park District: Teri Ebner Teri stated that the fall Park District schedule was mailed out to the residents. BG days is on the back cover and on a page in the middle. There is an error in the schedule that the Park District program is to be on Saturday. This has been corrected on the website to reflect the correct day of Sunday. Public Works: Dave Haisma/Brett Robinson Dave was not present. JV reminded everyone that if you need signs, you request need to be put through Paulette. JV stated that they will be arranging the porta potties to make them available for more people. Paulette announced that the cleaning people will be there on Sunday at 9 AM. Trustee Liaison: DeAnn Glover Steve and Bev have no report. Chamber/Corporate Sponsorship Scott Fishkin Alan stated that 18 restaurants will participate. They continue to raise money in corporate sponsorship. 12 Business Tents have been rented. Paulette reminded Alan that she needs a confirmation for the number of tents ordered August 15. Food Tent: Sandi Carothers/Steve and Mari Antman - Steve was unable to attend the meeting and has nothing to report per his email to Jane. Event Setup/Take down: Ron Greco Ron stated that everything is ok. Ron will need information regarding risers and equipment needs for each event. Arts and Crafts: Jim Pawlak/Joan Pawlak - Jim stated that they have 40 crafters. He is hoping for 60. JV and Jim discussed the blood drive vehicle and it's blockage of the end of Raupp at the craft area. The van will be parked to give half of the road access, the opening being the side closer to the church. Van Man: Eric Gordon Eric was unable to attend but emailed Jane that he needs volunteers to drive. He will bring the sign up sheet next week. Kids Craft Tent:Betty Lou Manso/Debi Moritz Betty Lou was not present. BBQ Challenge: Chuck Posniak/Murray Sprung Chuck stated that the applications are out and he has 4 returned already, including Eric's Carnival: Debra Jess/Penni Raphaelson Penni stated that we have the carnival signs. Anyone can take them. Penni said that they have the sign up sheets for selling at the ticket booth. Time slots are going fast. When asked the wrist bands will cost $22. Wrist band days will be Thursday night, Saturday afternoon and all day Monday. Entertainment: Karen Danenberg/Marlene Kozak Karen stated that she will have a 2 person pocket circus in the craft area this year. Hopefully, this will be a bit quieter,. The last two dance groups will be a Chinese ribbon dance group and then an Indian dance group in native costume. Karen stated that she has come through under budget. She is all booked Plugs and Wires: Doug Primack/Adam Moodhe Doug reported that they are ready to go. Publicity: Alan Danenberg Alan stated that the website is on line, live. If it needs to be adjusted, let Alan know. He hopes to put the entire video on the website. Advertising: They are advertising on The Patch this year with a blog managed by Joanne along with Crystal. Alan stated that the Pioneer Press graciously offered to continue the same program as last year. Alan will meet with Nancy from the Daily Herald on Thursday. Alan stated that there is a mobile version of the website now available. Alan stated there will be a brochure, instead of the newsletter this year due to budget concerns. It is a 4 page brochure inserted into the late August newsletter sent to the residents. There will be no cost for us. The 4 page piece will also become a hand out piece for the festival. Paulette stated that 1500 were printed last year. They are handed out at the vendor's meeting also. Alan commented that the Blood Drive is never on the schedule. The Blood Drive will run on Saturday from 8 to 1 at the Alcott Center and on campus from 1-6 in the mobile van. Photography: Hal Norman/Jim Pawlak They are ready but have no report. Glow Necklaces: Lori Hackett Lori was not present. VIP Party: Judith Katz/Pam Soracco Judith has the list and she will begin calling donors. Other than that, she has no report. Information Booth: Ken Lazar/Mo Welborn Paulette stated that the sign up sheet is available for hours volunteered at the information booth. Iceman: Ron Jess Ron stated that he is trying to get the $40 charge off the contract. Ron stated that he has been trying to solicit water form Sam's Club, Jewel, Dominick's, Staples, and Target. He is looking for other ideas. Paulette suggested Menards. BG Juniors: Rhonda Norman Rhonda had no report. They will be there. Healthy Kids: Lori Hackett/Mari Antman This event has been cancelled for this year. Village Liaison: Scott has no report Your 2 Cents Worth: All committee members Paulette announced that there will be an ATM machine on our side this year. It will be by the information booth and it will work. There will also be one on the carnival side, over by Mobile Com. Penni stated that the carnival was fine with that. This will supply more money for people to spend at the carnival. Ron made a motion to adjourn. Rodney seconded the motion. The meeting was adjourned at 7:29 Respectfully submitted, Jane Primack Secretary Remaining meetings August 9 August 23 August 30 BG Days 2011 August 31, September 1-5, 2011