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2011-09-27 - Buffalo Grove Days Committee - Minutes Board or Commission: ❑ Buffalo Grove Days Committee Document Type: ❑Agenda 0 Minutes Meeting Date: 09/27/2011 Type of Meeting: ❑ Regular Meeting BG Days Committee Meeting September 27, 2011 Steve Antman, Dianne Bartlett, Dave Besser, Erwin Borowsky. Sandi Carothers, Alan Danenberg, Karen Danenberg, Scott DeSoto, Callie Dusell, DeAnn Glover, Paulette Greenberg, Lori Hackett, Dave Haisma, Debra Jess, Ron Jess, Joanne Johnson, Rick Kahen, Ken Lazar, Betty Lou Manso, George Michehl, Adam Moodhe, Hal Norman, Rhonda Norman, Rodney Odelson, Jim Pawlak, Joan Pawlak, Charles Posniak, Doug Primack, Jane Primack, Brian Raphaelson, Penni Raphaelson, Teri Rossi, Mara Sabath, JV Springman, Arla Sprung, Murray Sprung, Marc Spunt, Janee Stempel, Beverly Sussman, Nancy Winter, The meeting was called to order at 7:05 Chairman's Report: JV Springman/Paulette Greenberg JV thanked everyone for coming tonight and for everything they did during the weekend. Tonight is the last night to get receipts in for the weekend. The Village will close the books on the festival at the end of this week. Jeff Braiman received a complaint from the Jewish War Vets that they were too far back in the parade. It forced them to eat too late for their medications. Diane received a comment asking why there were no soldiers and tanks in the parade. Paulette's response was that this was a family parade. Police: Scott Eisenmenger Scott was not present but emailed his report to Jane. Scott stated that there were no major incidents for the police for the entire weekend. Parade: Ken Lazar/Lee Orlov/Murray Sprung. Rodney Odelson Rodney stated that he wanted to get in touch with the Police to make Regent and Indian Hill one way for the parade time, Sunday morning next year. Mobile Com: Roger Remblake Roger was not present. JV received an email from Roger, who sent his congratulations on a successful festival. He commented that people who have golf carts have to be very careful in the crowds. Fun and Food: Rick Kahen/Mara Sabath Rick stated that everything went really well. Buddy Baseball had luck with good weather. They had a great game and the participants had a lot of fun. The Fun and Food program had no problems. Jane stated that she received an email from Alan Schencker. He stated that on behalf of Glenkirk, he saw the looks on their faces and every bit of work we and the whole committee put forth was absolutely worth it. Fire Department: George Michehl George stated that everything went pretty well. The fireworks were a bit delayed, due to a wind change,. They did not want debris blowing into the crowd. There were complaints that the fire pole was not there this year. George stated that he did not have enough manpower to staff it. Park District: Teri Ebner Teri was unable to attend. She emailed her report to Jane. Kim Cahsmore, Superintendent of Recreation would like to thank the Parade Committee for allowing the park district to have 2 dogs on their Happy Trails Dog Park Float. She appreciated their flexibility and understanding. The float was a huge success. Lindsay Grandt, Performing Arts Coordinator, would like to thank the committee for the opportunity to perform this year. If possible, she would love to do another show next year, preferably on Saturday afternoon. She would also like to have the Hot Shots Dance Team perform on the Main Stage next year, either in conjunction with the Big Deal performance or as a separate show. Lastly, Terri thanked the committee for another successful Buffalo Grove Days. Public Works: Dave Haisma/Brett Robinson Dave stated that everything went better than last year. He personally wanted to thank all the volunteers who worked all weekend. Most people do not see all the effort the committee members put in. Dave stated that he had a list of issues that need to be dealt with for next year's festival. l. He wants to look next year to move the fire department to another corner. It might affect the crafters. He wants to get them away form the main driveway. 2. Dave noted that there were some issues with power. He said that the vendors and people come with more items with electrical needs than anticipated.. Dave will work with anyone needing power. If they bring items with extra electrical needs, they will have to pay for it. One restaurant brings extra fryers each year. 3. Dave stated that the Business Tent layout was better this year. They did not have a full number of entrants. In regards to security with tents, the smaller number worked out better. 4. Dave stated that there were comments about the Beer Tent, about the way deliveries were being made with the golf cart. They may need a different place for the trailers. 5. Dave stated that he received comments that the little flyer be color coded for areas of events, such as the Main Stage all blue, etc. 6. He received one comment from two different visitors, that the Village was paying people to pick up paper plates from the tables. It is hard to get people to throw away their own trash. 7. Dave stated that he tried to use the limited parking stalls for the food vendors this year and it worked out well. JV said that this was the best year for parking.. Chamber/Corporate Sponsorship Scott Fishkin JV stated that the Chamber sent over a list of suggests/requests for next year. They are asking that they get a radio from Mobile Com. They stated that the tents in the Business Fair were set too far from the sidewalk. There were comments about the free booth for newspaper guy. They are asking for more lighting near beer sales tent for checking ID's. They would like an ATM machine over at the Beer Tent. They said that they would like entertainment on Thursday night in the Beer Tent. One person said that there isn't anything to do but drink beer and play bingo on Thursday night. Alan suggested that they take credit cards hooked up to their iPhone. Food Tent: Sandi Carothers/Steve and Mari Antman Steve thanked Ron for watching the parking for the food tent so well. Steve stated that the not for profits were real pleased. Only one vendor bailed after the first day. Brooklyn Market did not return. ; Steve said that the clean up crew was great. Event Setup/Take down: Ron Greco JV thanked everyone who showed up. Ron did not get stuck with anything. Arts and Crafts: Jim Pawlak/Joan Pawlak Jim stated that Saturday was a dead day. Sunday picked up ten fold. The crafters were very happy by the end of the day. Jewelry did not do well this year. Van Man: Eric Gordon Eric was not present. Erwin stated that in using the van for porta potty duty before the parade, he had a hard time getting down the streets. Kids Craft Tent: Betty Lou Manso/Debi Moritz Betty Lou stated that they had lots of kids and she had lots of thanks from the parents. She said the entertainment was great. The times need to be discussed with Karen, possibly extending the hours of some entertainers. Betty Lou said that the two days went over big. BBQ Challenge: Chuck Posniak/Murray Sprung Chuck stated that he had a record number of plates, and he tied the number of grillers last year. This year, they tried a new layout. They raised $200 for charity, which they split between Beth Am's and St. Mary's food pantries. JV commented that we need to make sure we get people out of the area faster at the end of the event. Committee members could not get them to leave. They were partying, JV's question was how big the event can get. It was suggested that Chuck gets different judges for each category. The judging seemed to be an elongated. Carnival: Debra Jess/Penni Raphaelson Penni stated that everything was fine. She said that the credit cards were worth it. The credit card sales dollar amount was I% of the total sales. They will be able to advertise taking credit cards next year. Penni stated that on the United Way web site, there is an article about the Buffalo Grove Days carnival. Debra stated that our total sales missed our highest total ever by about $200. Entertainment: Karen Danenberg/Marlene Kozak Karen stated that we had a really nice year. The BG Palooza worked out better on the Main Stage. Her answer to the Park District about using the Main Stage on Saturday for their program is a no. Karen stated that the Police presence at the Main Stage was not good this year. Friday night, they had someone until 8:30 and the he left. She wonders if Public Works was helping earlier as things went well. The Craft area entertainment seemed to do well. This year, she had some entertainment on Monday. The Fun and Food entertainment had all the sports characters and it was a big hit. Karen stated that the Chamber commented on all the things they did not like. There were no comments on the entertainment in the Beer Tent. She said that the face painter and balloon guy need more hours in the Kids Craft Tent. The walk around characters were not missed. Karen thanked everyone for all of the help back stage. Plugs and Wires: Doug Primack/Adam Moodhe Doug stated that they had a few issues with power. They need a bigger generator. He said that next year, they should sit down and determine how much power they need and have and where it goes in the Beer Tent. Adam stated that Public Works worked their butts off. They took care of problems very quickly. Adam noted that he had 4 requests for the fireworks to begin at 8:45 instead of 9:15. George said that that would be possible. Karen said no due to the concert times of the Main Stage band coordinated with the Beer Tent entertainment. Adam had a comment about the signage for the not for profit tent near the information booth. He suggested that it be stated as community organizations. For the Monday Craft entertainment, they still have to set up signage for it. Karen's goal is to have 3 entertainment groups on Monday. Adam stated that we need a larger campus and need to move to another location. Publicity: Alan Danenberg Alan thanked to Public Works for everything they did. Alan said that some things need to improve. He feels he made major improvements on last years publicity. They will be continuing the changes on the web site. Photography: Hal Norman/Jim Pawlak Jim gave thanks to Mark and Dick for helping out with pictures this year. Due to their help, the committee was able to cover 100% of the events at the festival. Jim stated that next year, there will be a new description for the committee. Jim commented that with the addition of Dick and Mark, the committee took 7100 pictures.. Jim said that the slide show will be ready by the beginning of the next season. There will be snippet shots on the web site and uploaded onto uTube. Glow Necklaces: Lori Hackett Lori stated that this year was the worst for the necklace themselves. They had three canisters that were bad. She may shop for another vendor. When asked, she confirmed that they made enough money to pay for what they bought. VIP Party: Judith Katz/Pam Soracco JV thanked Judith, Arlene and Pan for their hard work. Information Booth: Ken Lazar/Mo Welborn Ken stated that he did not have to spend much time there as it was well staffed. He said that the new location worked well. Iceman: Ron .Jess Ron stated that it was hard with one machine, but they did well, He had only 6 to 7 bags left over. BG juniors. Rhonda stated that there will not be any BG juniors next year. We will have kids helping out. Village Liaison: Scott Anderson Scot was not present. Trustee Liaison: Beverly Susman/Steve Trilling Beverly thought the festival was very successful. Your 2 Cents Worth: All committee members Paulette stated that Jim and Joan are stepping down from the Arts and Crafts sub committee. We will need 2 people to step up for next year. She will need someone by next February. Paulette stated that next year, we will have a Sponsorship sub committee. The Chamber only makes requests from chamber members for donations. We will be looking for two people to go after the bigger businesses and corporations. . Paulette stated that she and JV have been asked to meet with Jeff Braiman to discuss the pros and cons of the festival. Some sub committees might be cut. Betty Lou stated that the first BG days recycling event was great. Public Works and Waste Management did really good work. Something that people don't know is that if food is tossed into the recycling bin, it will be sorted out later. If recycling material is thrown in the garbage, it stays there and will not be sorted out. Paulette stated that in regards to a location change, we would have no emergency plan if needed. There will be no large building as the Public Works, Village Hall and the Park District building to move people into in case of bad weather. Scott thanked JV and Paulette for what they do. JV thanked everyone for helping out with him being sick during the weekend. Paulette stated that Rick resigned as the Chairperson of the Disabilities Commission. Marty Sussman had been named as the new Chairperson. Ron made the motion to adjourn the final meeting for Buffalo Grove Days. Rodney seconded the motion. The meeting was adjourned at 8:18 Respectfully submitted, Jane Primack Secretary Remaining meetings None BG Days 2011 HISTORY!