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2003-10-15 - Appearance Review Team - Minutes Board or Commission: ❑Appearance Review Team Document Type: ❑Agenda 0 Minutes Meeting Date: 10/15/2003 Type of Meeting: ❑ Regular Meeting Appearance Review Team (ART) Meeting 6:00 p.m., 10/15/2003. 1248 McHenry Road / 1250 Arlington Heights Road, ExxonMobil Property Petitioner: Wendy Kenny, WD Partners- Proposed Fuel Station, Convenience Store, & Car Wash ART TEAM: Denice Bocek, Plan Commissioner Michael Samuels, Plan Commissioner Bob Pfeil, Village Planner Greg Summers, Associate Planner Steve Trilling, Trustee Liaison to the Plan Commission CC: Jeff Berman, Trustee Liaison to the Plan Commission Plan Commission SUBJECT SITE 1248 McHenry Road /1250 Arlington Heights Road (NEC Route 83 &Arlington Heights Road) PETITIONER REQUEST Petitioner Wendy Kenny, WD Partners (on behalf of ExxonMobil) is seeking to consolidate the 1248 McHenry and 1250 Arlington Heights Road sites, rezone the 1250 site to the B-3 District, and approval of a preliminary plan in the B-3 District. The plan proposes the removal of the current building, canopy, fuel pumps, and appurtenances, and construction of a new fuel facility to include a 3,900 sq. ft. convenience store, canopy, 8 fuel pumps, car wash, and appurtenances. ART RECOMMENDATION / NOTES Overall Site Concept 1). The proposed split face cementitious brick is an industrial material and this is not an industrial site. Proximate buildings including LaSalle Bank, Harris Bank, and Strathmore Shopping Center are clay brick. ExxonMobil should use a clay brick in a color which complements surrounding buildings. Reddish-brown brick, with quoined corners and limestone accents, is recommended as a possible solution. Future submittals should include photos of the adjacent buildings and the size of the proposed brick. 2). The variation between the color building elevations (gray) and the material sample board (tan). Clarification of the proposed building color should be provided. 3.) The rose-colored brick does not coordinate with the gray (or tan) elevations nor the gray-green roof shingle proposed at this time. 4.) The petitioner should clarify that the proposed shingles are an "architectural,""dimensional,"or "shadowline"style product. 5.) The color palette proposed for the development does not blend well with surrounding structures. A brick color compatible with adjacent development is recommended. The petitioner should reduce the numbers of proposed accent colors by eliminating the yellow and limiting the red color to only areas specifically needed to incorporate the corporate logo. Convenience Store 1.) The percent E.I.F.S. on each of the four sides of the convenience store exceeds the 25% limitation imposed by the Appearance Plan. Subsequent submittals should limit the E.I.F.S. usage. 2.) It was noted that the new Tollway Oasis ExxonMobil facilities have been constructed without the yellow background behind the "On The Run" logo. Removal of the proposed yellow color from the building and signage is recommended. White is recommended as a more appropriate background color. 3.) The "On The Run" logo above the convenience store entry is larger than needed to convey the necessary message. It is recommended that the petitioner reduce the proposed logo size. 4.) The "440z Fountain Drink 69 cents"sign and associated red background under the "On The Run"logo should be eliminated. 5.) A question arose as to which side of the convenience store the petitioner is proposing to locate the second "On The Run" sign because the sign is depicted on the east elevation of the color drawings and the west elevation of the black and white drawings. 6.) In keeping with the elimination of excess colors the ART noted the side "On The Run"logo should be mounted directly to the building wall, eliminating the yellow background panel. 7.) The material is not labeled and no sample is provided for the mechanical screening on the rear of the convenience store building. The material should be identified on the next submittal, and a sample of the material should be provided. 8.) A larger overhang (e.g. 3 feet) would be an improvement to the building. The larger overhang would create a covered area for the walkway. Car Wash 1.) The percent E.I.F.S. on each of the four sides of the car wash exceeds the 25% limitation imposed by the Appearance Plan. Subsequent submittals should limit the E.I.F.S. usage. 2.) The proposed blue background color from the "Wash n Run"sign should be removed. White was suggested as a more appropriate background color. 3.) The "Wash n Run"logo above the convenience store entry is larger than needed to convey the necessary message. It is recommended that the petitioner reduce the proposed logo size. Some members of the ART commented that the "Wash n Run"logo is unnecessary . 4.) The "Fast, Clean, & Easy"sign and associated yellow background under the "On The Run"logo should be eliminated . 5.) The size of the "entrance" and "exit" signage is excessive for directional signage. 6.) The glass windows into the car wash are appropriate, but extra attention will be required to keep these windows clean and attractive. Canopy 1.) The blue band on the fuel island canopy should not be used on the two sides which do not front right-of-way. The ART recommends an unlit white canopy edge with a small recessed blue band. 2.) The current drawings depict a "Mobil" sign on the east side of the canopy. This canopy elevation does not front a right-of-way and therefore a variation would be required. Dumpster Enclosure 1.) The proposed dumpster location is within a front yard. A zoning variation would be required to allow the front yard location. 2.) Only one elevation of the proposed dumpster enclosure was provided. While the proposed enclosure meets the intent of the Appearance Plan, "product consistent with building material," it was noted that when revisions are made to the building materials and detailing corresponding modification will need to be made to the proposed enclosure. 3.) The material for the dumpster enclosure gates should be designated on the drawings and material samples should be provided . Landscaping 1). No landscaping plans were provided with the submittal. As such, landscaping was not reviewed at this time. The petitioner should provide a robust landscaping package to offset the blank rear and side elevations of the proposed buildings . 2.) A tree survey and preservation plan should be submitted as required by the Village Development Ordinance (section 16.50.120.C.). Signage 1). Specific signage plans were not provided with the submittal. As such, signage was not reviewed at this time. The petitioner should consider back lit signage, particularly for the building, in lieu of illuminated panels or letters. Future submittals should include this information . Miscellaneous 1.) No documentation concerning proposed lighting was provided. Specific lighting submittals should be included for the next ART meeting. 2.) The next submittal should include information regarding the appearance of the vacuum, air hose unit, trash units, towel units, and other appurtenances. Stainless steel appurtenances are recommended. 3.) The proposed anodized aluminum framing for the windows on both the convenience store and car wash is appropriate. 4.) The plans and elevations should identify specific orientation (e.g. east, west, north, or south) . 5.) The right-of-way adjoining the south line of the property is "Route 83 (McHenry Road)," not "Buffalo Grove Road."