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2005-04-20 - Appearance Review Team - Minutes Board or Commission: ❑Appearance Review Team Document Type: ❑Agenda 0 Minutes Meeting Date: 04/20/2005 Type of Meeting: ❑ Regular Meeting Appearance Review Team (ART) Meeting 6:30 p.m., 4/20/2005 Proposed Prestige Leasing Facility, 88 Dundee Road Petitioner: John Schiess, The Office of John Conrad Schiess, Architect ART TEAM: Susan Kenski-Sroka, Plan Commissioner Robert Pfeil, Village Planner Greg Summers, Associate Planner ALSO PRESENT: John Schiess, The Office of John Conrad Schiess, Architect Jamil Bou-Saab, Terra Engineering Ltd. Josephine Bellalta, Altamanu Landscape CC: Jeffrey Braiman, Trustee Liaison to the Plan Commission Bruce Kahn, Trustee Liaison to the Plan Commission Plan Commission SUBJECT SITE 88 Dundee Road PETITIONER REQUEST The petitioner proposes to renovate the existing medical office building, located at 88 Dundee Road, to accommodate an automobile showroom, service stalls, and offices for Prestige Leasing. OVERVIEW Mr. Schiess noted modifications since the February 2, 2005 ART meeting, including: 1. Excess pavement removed at the northwest, northeast, and southeast corners of the parking area and replaced with green space/landscaping. 2. Curb and gutter added to the entire parking field. 3. Removal of the mansard roof and replacement with a vertical standing seam metal panel system to match the new metal roofs proposed for the building. 4. The existing vertical wood siding is now proposed be painted to match the new metal wall panels on the south elevation of the building. 5. The entrance canopy on the west elevation will be removed and replaced with a new standing seam metal roof canopy. Ms. Bellalta noted that more trees are now proposed for removal. Now that a full tree inventory has been conducted they are aware of some trees which are dead or are in poor condition and pose a safety issue if not removed. She noted the staff memo dated April 19, 2005 from Rick Kuhl regarding the trees at the north and west property lines. She stated that she would like to meet with Mr. Kuhl at the site to review his recommendations. Ms. Bellalta noted that, at the request of the ART, the grasscrete paver system has been removed from the plan. They are now proposing Ecoloc pavers which do not have grass growing through them but which are still water permeable. Ms. Bellalta noted that they have added a 6 foot high solid wood fence along the north, east, and a portion of the west sides of the property as requested by the ART at the February 2, 2005 meeting. Ms. Bellalta noted that they are now showing the required parkway trees at 40 feet on center. These trees will be Homestead Elms which are a disease resistant variety. The four tress located in the south yard of the property are Sunburst Thornless Honey Locust which were selected due to their open, see through quality. The trees located east of the building (by the customer parking area)will be Chanticleer Pears, selected for their ornamental flowers. West of the building they have selected Allee Lacebark Elms. At the northwest corner of the site they propose River Birch because this is the low portion of the site and these trees can accommodate occasional water inundation and wet soils at their roots. ART RECOMMENDATION / NOTES Mr. Summers asked why the petitioner elected to propose painting of the existing vertical wood siding in lieu of replacing it with a new material, such as metal wall panels to match those used on the south elevation. Mr. Schiess noted that they agree that the prior submittal had a mix of too many materials and differing styles. They felt that removing the mansard roof and eliminating the asphalt shingle sufficiently limited the number of materials. The cost implications of replacing all of the vertical wooden siding and replacing it with a new material are simply too high for a leased building. They felt selecting a paint color to match the new metal wall panels used on the south elevation of the building would be sufficient. He noted that the costs are driven up because they cannot place new metal walls panels over the existing wood. The existing siding would have to be removed to ensure that no moisture is trapped inside the walls. Mr. Summers asked if the vertical metal panels proposed to replace the existing mansard roof are the same as those proposed for the curved roof on the south elevation and the entry canopy on the west elevation. Mr. Schiess stated that they are. Mr. Schiess presented a material sample board with a sample of the metal roof panel and color chips for the paint on the existing vertical wood siding. Mr. Summers asked if the petitioner has reviewed the selected colors of the wall panels, roof panels, and paint with the existing brick and if they are comfortable that the color palette as proposed is attractive. Mr. Schiess indicated that they have and he is comfortable that the selected colors, materials, and finishes work well together. ART members had no objections to the proposed finishes. Mr. Summers asked why the petitioner had not continued the curved roof over the new showroom area back to the front wall plane of the office portion of the building instead of stopping it at the rear of the entrance canopy. Mr. Schiess stated it was both related to cost and aesthetics. He felt the contrast achieved where the curved roof meets the wall will help set it off from the rest of the building and provide a transition between the new front elements and the existing building. Mr. Summers asked how this curved roof will meet the wall behind, since the curved roof has a lower plate height than the existing wall. Mr. Schiess noted that this was a drawing error. The plate height of the curved roof should be the same as the existing wall, and the curve of the roof will be more gentle, reaching the same overall height. Mr. Summers asked if the new vertical element on the front elevation would be used to display signage. Mr. Schiess noted that it would. The sign would not be a box sign with internally illumination. They propose individually mounted aluminum letters with light washing over the letters. Mr. Summers noted that the size and location of the signs are subject to the requirements of the Village Sign Code. The Building Commissioner approves signs that comply with the Sign Code. If variations are requested, the Zoning Board of Appeals ("ZBA")would conduct a public hearing. Mr. Summers asked about the appearance of the Ecoloc pavers and, in particular, whether weeds would grow in the drainage spaces between the pavers. Ms. Bellalta provided specifications for the pavers, including a photo of the paving system. Mr. Bou-Saab noted that these pavers do have drainage holes in them, but those holes are filled with gravel and the pavers sit on a deep gravel base which prevents the accumulation of dirt for the weeds to grow in. Mr. Summers asked if the petitioner could change the windows at offices 1 and 2 to three separate window banks, each centered between the columns of the canopy in front of them to create a more rhythmic flow. Mr. Schiess indicated that he would do so. Mr. Schiess noted that the ART members' comments about the mansard roof helped him in working with his client to create a more attractive building. The ART recommended approval of the documents submitted subject to three conditions: 1. Revision of the drawings to reflect the higher plate height and more gentle curve of the metal roof on the south elevation. 2. Modification of the windows at offices 1 and 2 to three separate window banks, each centered between the columns of the canopy in front of them, creating a more rhythmic flow. 3. Further review of the trees at the north and west property lines with appropriate Village Staff to determine which trees could be saved. The meeting adjourned at 7:15 p.m.