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2000-01-10 - Village Board Special Meeting - Agenda Packet VILLAGE OF VILLAGE O F `13uffolout BUFFALO GROVE4,0 Gro Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Meeting of the Village of Buffalo Grove Board of Trustees Phone 847-459-2500 Fax 847-459-0332 Special Meeting January 10, 2000 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes from 12/20/99 V. Approval of Warrant# 901 VI. Village President's Report VII. Reports from the Trustees VIII. Village Manager's Report A. Arboretum Facilities Development-Papandrea Feasibility Study-Follow-up (Trustee Berman) IX. Special Business A. Recognition: Business Showcase Program: Golden Bison Award Presented to the Panitch Family at KJ Direct, Inc. (Trustee Reid) B. Public Hearing: Public Hearing - Golf Appropriation (Trustee Berman) C. Public Hearing: PUBLIC HEARING: Northwest Community Healthcare (NWCH), Amendment of P.U.D. and Special Use concerning proposed communications tower, southeast corner of IL Route 83/Lake Cook Rd (Trustee Glover) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. ORDINANCE 2000- : Approving an amendment to the P.U.D., Preliminary Plan and Special Use for the proposed campus expansion and communications tower for Northwest Community Healthcare (NWCH), southeast corner of IL Route 83/Lake Cook Rd (Trustee Glover) B. Ordinance No 2000 - Establishing the Annual Salary for the Village Manager (President Hartstein) C. Resolution No. 2000 - Promoting the Arts in Buffalo Grove and Establish the Buffalo Grove Arts Commission. (Trustee Braiman) D. Resolution No. 2000 - Approving the Village of Buffalo Grove Capital Improvement Plan FY 2000-2001 Through 2004-2005 (Trustee Berman) XIII. Old Business XIV. New Business A. Presentation on Agenda: Appeal of Zoning Board of Appeals Denial: regarding a variance of Municipal Code, 15.20.040, for the purpose of constructing a fence past the building line along Dannet Court. (Trustee Hendricks) B. Authorization to Bid: Authorization to Bid the 2000 Villagewide Contractual Street Maintenance Program (Trustee Berman) C. Approval of Acceptance: Weiland Road Extension (Illinois Route 83 to Buffalo Grove Road) Motion to accept work plan as described in Greg Boysen's 1/5/00 memo. (Trustee Reid) XV. Executive Session XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Meeting of the Village of Buffalo Grove Board of Trustees Special Meeting January 10, 2000 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes 12/20/99 V. Approval of Warrant 901 VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda January 10, 2000 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None Board Agenda Item Submittal VIII-A Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Arboretum Facilities Development-Papandrea Feasibility Study-Follow-up Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/06/2000 01/10/2000 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached staff report provides some additional information to the President and Board of Trustees as requested based upon the December 6, 1999 presentation by Papandrea &Associates on certain Arboretum Golf Course club house sizing issues. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal Ix-A Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Business Showcase Program: Golden Bison Award Presented to the Panitch Family at KJ Direct, Inc. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 12/17/99 01/10/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Ghida will make a brief presentation and introduce the recipients to provide an overview of their upcoming program. Partners Steve&Karen Panitch,KJ Direct,Inc. recall starting their letter shop and mailing services business from the dining room of their Buffalo Grove home. The business has rapidly grown in the last 12 years, and since then, Steve and Karen added a new partner to their business, their daughter Jennifer. Steve Panitch,a United Way Campaign Committee Member is coordinating a special program to benefit the United Way of Wheeling-Buffalo Grove. Some local agencies that benefit from the United Way include Boy and Girl Scouts of America,Horizons Children's Center and Omni Youth Services in Buffalo Grove. The first,Buffalo Grove Checker Challenge will be held on Saturday,2/12/2000 at London Middle School in Wheeling. Panitch expects close to 250 people to register. Whether you are 5 or 55,you can play checkers - everyone is invited. The Village is pleased to present the Golden Bison Award to KJ Direct,Inc. located at 733 Hastings Lane. Steve,Karen &Jennifer Panitch are present to accept the award. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal Ix-B Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Public Hearing-Golf Appropriation Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/05/2000 01/10/2000 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached,please find for review,public hearing, and consideration the proposed FY 2000 Appropriation Ordinance for the Buffalo Grove Golf Club and Arboretum Golf Course Funds. The process for developing and adopting this Ordinance is noted in Chapter 65, Section 5/8-2-9 of the Illinois Municipal Code, as amended. As required, an annual appropriation ordinance must be adopted no later than the end of the first quarter of the fiscal year for which it is applicable. Due to the recent adoption of the FY 2000 golf budgets for the Buffalo Grove Golf Club and Arboretum Golf Course Funds,it is anticipated that formal consideration of the Appropriation Ordinance could take place at the second meeting of January,2000. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal Ix-C Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: PUBLIC HEARING: Northwest Community Healthcare(NWCH),Amendment of P.U.D.and Special Use concerning proposed communications tower,southeast corner of IL Route 83/Lake Cook Rd Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/06/2000 01/10/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Plan Commission conducted a pubic hearing on September 15, 1999 concerning the overall campus plan including the proposed communications tower.At the time of the Plan Commission review,the tower was proposed with a height of 120 feet. NWCH has indicated that a third user will be able to co-locate on the tower if the height is increased to 140 feet. Since the height of the tower has increased subsequent to the Plan Commission hearing,the Village Board is scheduled to conduct a hearing concerning amendment of the special use to allow a height of 140 feet. The Board previously approved a tower height of 140 feet in 1998 for a location south of the proposed location. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xII-A Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: ORDINANCE 2000- :Approving an amendment to the P.U.D., Preliminary Plan and Special Use for the proposed campus expansion and communications tower for Northwest Community Healthcare(NWCH),southeast corner of IL Route 83/1-ake Cook Rd Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/06/2000 01/10/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. NWCH is proposing a building addition of 33,815 square feet. The addition would link the immediate care facility and medical office building. The site consists of three parcels in Buffalo Grove and one parcel in Wheeling. The proposed overall building area on the Buffalo Grove parcels would require 354 parking spaces. The site plan proposes 186 parking spaces within the Buffalo Grove portion of the site, and 169 spaces on the Wheeling parcel.A restrictive covenant has been drafted to ensure that the parking on the Wheeling parcel will not be removed or modified without review and approval by Buffalo Grove. The Plan Commission held a public hearing on September 15, 1999 and recommended approval of the P.U.D. and Preliminary Plan amendment. The draft ordinance and exhibits and Plan Commission minutes are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xII-B Requested By: William R Balling Entered By: Phillip W Versten Agenda Item Title: Ordinance No 2000- Establishing the Annual Salary for the Village Manager Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/05/2000 01/10/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached ordinance is submitted for approval and would fix salary compensation for the Village Manger based on the Village Board's recent performance assessment for that position. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal Ix-B Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Public Hearing-Golf Appropriation Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/05/2000 01/10/2000 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached,please find for review,public hearing, and consideration the proposed FY 2000 Appropriation Ordinance for the Buffalo Grove Golf Club and Arboretum Golf Course Funds. The process for developing and adopting this Ordinance is noted in Chapter 65, Section 5/8-2-9 of the Illinois Municipal Code, as amended. As required, an annual appropriation ordinance must be adopted no later than the end of the first quarter of the fiscal year for which it is applicable. Due to the recent adoption of the FY 2000 golf budgets for the Buffalo Grove Golf Club and Arboretum Golf Course Funds,it is anticipated that formal consideration of the Appropriation Ordinance could take place at the second meeting of January,2000. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xII-D Requested By: William H Brimm Entered By: Phillip W Versten Agenda Item Title: Resolution No.2000- Approving the Village of Buffalo Grove Capital Improvement Plan FY 2000-2001 Through 2004-2005 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/05/2000 01/10/2000 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Approving the Village of Buffalo Grove Capital Imoprovement Plan FY 2000-2001 Through 2004-2005. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Resolution No.2000- A Resolution Approving the Village of Buffalo Grove Capital Improvement Plan-FY 000-2001 through FY 2004-2005 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 12/21/99 01/10/2000 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This Resolution provides for the adoption of the Village's FY 2000-2001 through FY 2004-2005 Capital Improvement Plan which was presented to the President and Board of Trustees on Monday,December 20, 1999 for the reveiw and comment. Direction was given that evening to bring the document back for approval on January 10,2000. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIv A Requested By: Edward Schar Entered By: Shirley Bates Agenda Item Title: Appeal of Zoning Board of Appeals Denial:regarding a variance of Municipal Code, 15.20.040,for the purpose of constructing a fence past the building line along Dannet Court. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/05/2000 01/10/2000 0 Consent Agenda g&Z 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Zoning Board of Appeals reviewed the request of Oksana Levi ,821 Dannet Road,that would permit a five (5) foot wood fence to be constucted a distance of ten (10) feet past the building line along Dannet Court. By a vote of 7 to 0,the request was denied. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIv B Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Authorization to Bid the 2000 Villagewide Contractual Street Maintenance Program Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/03/2000 01/10/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. We have received and reviewed the plans and specifications for the subject project,which consists of those streets listed on the attachment. The plans are in the trustee's conference room for review. Subject to comments of the Village Board,we recommend authorization to bid at its meeting on 1/10/00. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files U_ 006.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: January 3, 2000 SUBJECT: 2000 VILLAGEWIDE CONTRACTUAL STREET MAINTENANCE PROGRAM We have received and reviewed the plans and specifications for the subject project, which consists of those streets listed on the attachment. The plans are in the trustee's conference room for review. Subject to comments of the Village Board, we recommend authorization to bid at its meeting on January 10, 2000. If you have any questions, please let me know. Richard K. Kuenkler, P.E. G:AENGINEER\RKK\MEMOS\006.DOC FY 00-01 CONSTRUCTION PROJECT DESCRIPTION Street Limits Northgate Parkway Lake Cook Road to Johnson Drive Johnson Drive Northgate Parkway to Milwaukee Avenue Fabish Drive Highland Grove Drive to Busch Road Whitebranch Court Fabish Drive to end Wellington Court North Fabish Drive to end Wellington Court South Fabish Drive to end Russellwood Court Cobbler Lane to end Churchill Court Cobbler Lane to end Cleatview Court Cobbler Lane to end Cobbler Lane Fabish Drive to Weiland Road Sandhurst Drive Highland Grove Drive to Thompson Boulevard Dellmont Court Sandhurst Drive to end Longridge Court Sandhurst Drive to end Trotwood Ccourt Sandhurst Drive to end Burgess Circle Heritage Place to Heritage Place Heritage Place Fremont Way to Arlington Heights Road Chicory Lane Osage Terrace to west end Chicory Court Osage Terrace to end Osage Terrace Armstrong Drive to end Red Bud Place Osage Terrace to Chicory Lane Stonegate Road Timberhill Lane to Plum Grove Circle Stonegate Court Stonegate Road to end Church Road Buffalo Grove Road to Circle Drive Weidner Road Lake Cook Road to end Riverwalk Drive Lake Cook Road to Milwaukee Avenue Board Agenda Item Submittal xIv c Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Weiland Road Extension(Illinois Route 83 to Buffalo Grove Road) Motion to accept work plan as described in Greg Boysen's 1/5/00 memo. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/06/2000 01/10/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. See attached memo. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: