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2000-01-24 - Village Board Special Meeting - Agenda Packet VILLAGE OF VILLAGE OF �uffolo BUFFALO GROVE Grouc cT, Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Meeting of the Village of Buffalo Grove Board of Trustees Phone 847-459-2500 Fax 847 459 0332 Special Meeting January 24, 2000 7:30 PM I. Call to Order II. Pledge of Allegiance Ill. Roll Call IV. Approval of Minutes - none - V. Approval of Warrant# 902 VI. Village President's Report A. Resolution No. 2000- Establishing the Buffalo Grove Youth Commission (President Hartstein) B. Resolution No. 2000- Establishing the Buffalo Grove Civic Involvement and Recognition Commission (President Hartstein) VII. Reports from the Trustees VIII. Village Manager's Report A. Monthly Management Report B. Discussion to amend the Village's Noise Ordinance and implement a Special Event Permit. IX. Special Business A. Public Hearing: Annexation Agreement concerning 8 Linden Avenue (north of Lake Cook Road, west of Milwaukee Avenue) (Trustee Glover) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions A. Ordinance No. 2000- FY 2000 Golf Appropriation (Trustee Berman) B. Ordinance 2000-_Approving an annexation agreement concerning 8 Linden Avenue (north of Lake Cook Road, west of Milwaukee Avenue) (Trustee Glover) C. Ordinance 2000- Annexing the property at 8 Linden Avenue (north of Lake Cook Road, west of Milwaukee Avenue) (Trustee Glover) D. Ordinance 2000- Amending the Comprehensive Zoning Ordinance of the Village concerning 8 Linden Avenue (north of Lake Cook Road, west of Milwaukee Avenue) (Trustee Glover) E. Ordinance No. 2000- Approving an amendment to the Planned Unit Development (P.U.D.) in the B-5 District concerning the proposed commercial building by Praedium Development (Lot 2, Walgreens Buffalo Grove Resubdivision, east side of Buffalo Grove Road north of Lake Cook Road) (Trustee Marienthal) F. Resolution No. 2000- In Support of the Establishment of a Branch Court in South Central Lake County (Trustee Reid) XIII. Old Business XIV. New Business A. Authorization - other: Authorization to Waive Bids and Authorization to Purchase Maitnenance Equipment for Arboretum Golf Club. (Trustee Berman) B. Referral: Petition to rezone the property at 1001 Johnson Drive (Building No. 7, Chevy Chase Business Park) from the Industrial District to the Office and Research District (Trustee Marienthal) XV. Executive Session XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Meeting of the Village of Buffalo Grove Board of Trustees Special Meeting January 24, 2000 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes -none- V. Approval of Warrant 902 VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda January 24, 2000 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None Board Agenda Item Submittal VI-A Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Resolution No.2000- Establishing the Buffalo Grove Youth Commission Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/20/2000 01/24/2000 0 Consent Agenda OW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached Resolution establishes the Buffalo Grove Youth Commission. The Commission shall be in operation for one year, at which time,the President and Board of Trustees shall review the mission and objectives of the Commission and make a recommendation to establish the Buffalo Grove Youth Commission by Ordinance. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VI-B Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Resolution No.2000- Establishing the Buffalo Grove Civic Involvement and Recognition Commission Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/20/2000 01/24/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached Resolution establishes the Buffalo Grove Civic Recognition Commission. The Commission shall be in operation for one year, at which time,the President and Board of Trustees shall review the mission and objectives of the Commission and make a recommendation to establish the Commission by Ordinance. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VIII-B Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Discussion to amend the Village's Noise Ordinance and implement a Special Event Permit. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/19/2000 01/24/2000 ❑ Consent Agenda OVM ❑ Regular Agenda ❑ None Does this item Does this item include Will AV equipment be Type of AV Needed: relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? ❑ Video ❑ Computer ❑ Yes 0 No ❑ Yes 0 No Yes ❑ No ElDoc Camera ❑ Easel ❑ Other Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This is a recommendation to amend the Village Noise Ordinance to enhance the definition of noise and set parameters to properly assure enforcement. Currently,the Village Ordinance identifies the use or operation of a sound amplification device,noise within a multiple-family structure, and violations and penalties that may be imposed. The unwritten policy for construction activity is to limit work hours to 7:00 a.m.to 7:00 p.m. during weekdays and 8:00 a.m.to 7:00 p.m. on weekends. This limitation is particular only to noise generated at construction sites,but not all construction activities (i.e. electrical,plumbing,drywall work, and so forth). Certainly,education of our rules and regulations is a continuous practice, and enforcement is often challenging. However, setting the recommendations described herein will enable the Village staff to follow a prescribed set of guidelines, and offer the written regulations to contractors whereby enabling the staff to enforce consistently and appropriately. Another component of this memorandum is a recommendation that was established by the Integrated Management Team that convened in October, 1999 to review the Sam Ash Outdoor Music Concerts and provide a recommendation for the 2000 Concert Series. Meeting minutes, including a background of the issue and a community survey identifying special event requirements were distributed following an 10/27/99 IMT meeting. Committee members consisted of Leo McCann,Ed Schar,Brian Sheehan, and Ghida Sahyouni. This recommendation includes the Special Event Application that was created by the IMT Committee. Section 2 and 3 of the attached proposed Ordinance addresses musical instruments and live entertainment. The proposed Special Event Application is also attached for review and discussion. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal Ix-A Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Public Hearing: Annexation Agreement concerning 8 Linden Avenue(north of Lake Cook Road,west of Milwaukee Avenue) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/19/2000 01/24/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Steven and Mona Abraham,the owners of the property,have filed a petition for annexation. The owners want to connect to the Village's water system. The property is developed with a single-family residence zoned Urban Residential-1 by Lake County. The lot is 75 feet wide by 124 feet in depth (9,300 sq. ft.) The property meets the standards of the R-4 District,which require a lot area of 8,750 sq. feet, a width of 70 feet and a front yard of 30 feet. The draft annexation agreement proposes Residential Estate zoning for the property.Although the property does not meet the one-acre lot size or provide the lot width and yards required in the Residential Estate District,I think it is advisable to use conservative zoning in this area. In the event that there are future requests for annexation and re-platting,the Village would probably do a planning analysis to determine the appropriate residential densities and zoning for the entire unincorporated Chevy Chase area. The draft annexation agreement and exhibits are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xII-A Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Ordinance No.2000-_FY 2000 Golf Appropriation Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/19/2000 01/24/2000 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Ordinance No. 2000-_ an ordinance establishing authorizing appropriations for the Village of Buffalo Grove Golf Club and Arboretum Golf Course Funds for the period January 1,2000 through December 31,2000. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xII-B Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance 2000-_Approving an annexation agreement concerning 8 Linden Avenue(north of Lake Cook Road,west of Milwaukee Avenue) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/19/2000 01/24/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached ordinance approves the annexation agreement for the Abraham property at 8 Linden Avenue. The agreement allows connection to the Village's water system for the existing single-family residence. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xII-c Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance 2000-_Annexing the property at 8 Linden Avenue(north of Lake Cook Road,west of Milwaukee Avenue) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/19/2000 01/24/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached ordinance annexes the Abraham property at 8 Linden Avenue. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xII-D Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance 2000-_Amending the Comprehensive Zoning Ordinance of the Village concerning 8 Linden Avenue (north of Lake Cook Road,west of Milwaukee Avenue) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/19/2000 01/24/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached ordinance approves Residential Estate zoning for the Abraham property at 8 Linden Avenue. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xII-E Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance No.2000-_Approving an amendment to the Planned Unit Development(P.U.D.)in the B-5 District concerning the proposed commercial building by Praedium Development(Lot 2,Walgreens Buffalo Grove Resubdivision,east side of Buffalo Grove Road north of Lake Cook Road) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/20/2000 01/24/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. George Markopoulos of Praedium Development is proposing a multi-tenant commercial building of 7,386 square feet on the site (0.87 acres). The site is Lot 2 of the Walgreens subdivision approved in 1996. The property is zoned B-5 (Commercial sub-district) and is designated for commercial development on the Comprehensive Plan. Access to Buffalo Grove Road for the development would be provided by the existing driveway constructed for the Walgreens store. The access easement connecting to the Buffalo Grove Town Center would be modified to accommodate the location of the proposed building. The Plan Commission held a public hearing on December 15, 1999 and voted 5 to 1 to recommend approval of the amendment to the P.U.D. and Preliminary Plan. The developer has submitted revised plans that incorporate conditions set forth in the Plan Commission's recommendation. The size of the building has been reduced by 250 square feet to provide wider sidewalks along the west and east sides of the building as recommended by the Plan Commission A location map, draft Plan Commission minutes and draft P.U.D ordinance and exhibits are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xII-F Requested By: Entered By: Leo C McCann Agenda Item Title: Resolution No.2000- In Support of the Establishment of a Branch Court in South Central Lake County Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/11/2000 01/24/2000 0 Regular Agenda Police 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 9 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The branch court that was formerly housed in the Vernon Township Center closed several years ago. Since then,motorists who are cited into Lake County court for traffic violations must travel to Grayslake or Waukegan for court appearances. The Chief Judge is seeking support for the establishment of a branch court in our area. No site has yet been determined. This resolution will put the Village of Buffalo Grove on record as supporting a more convenient court site for our residents and police employees who must appear in traffic court. A copy of this resolution should be sent to the Chief Judge,the Lake County Court Administrator, The county's manager and all members of the Lake County Board of Commissioners. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El RESOLUTION.dc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION# A Resolution In Support of the Establishment of a Branch Court in South Central Lake County WHEREAS, the Lake County Chiefs of Police Association's Courts Committee, on behalf of the membership and the general public, has advocated the establishment of a South Central Branch Court in Lake County for several years, since the closing of the Branch Court in Prairie View; and WHEREAS, the Honorable Henry C. Tongan III, Chief Judge of the 19th Judicial Circuit, Lake-McHenry Counties, Illinois, is actively seeking the establishment of a Branch Court in South Central Lake County; and WHEREAS, the Village of Buffalo Grove has long recognized the need for an additional, closer location for a Branch Court; and WHEREAS, such a Branch Court location would best serve the interests of both the motoring public and the law enforcement agencies by relieving congestion and reducing travel and waiting time for law enforcement officers and the public alike in terms of efficiency, effectiveness and convenience; NOW, THEREFORE, BE IT RESOLVED,that the Village of Buffalo Grove urges our local and county elected officials to support the establishment of a Branch Court in South Central Lake County, Illinois. Passed: Approved: AYES: NAYS: ABSENT: ABSTAIN: Village President ATTEST: Village Clerk Board Agenda Item Submittal xIv A Requested By: Carmen A Molinaro Entered By: Carmen A Molinaro Agenda Item Title: Authorization to Waive Bids and Authorization to Purchase Maitnenance Equipment for Arboretum Golf Club. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/14/2000 01/24/2000 0 Regular Agenda Golf 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $32,000 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The golf department is seeking authorization for a bid waiver and purchase of two greens mowers at a special price detailed in attached memo. See attachment. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files I I I I I Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIv B Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Petition to rezone the property at 1001 Johnson Drive(Building No.7, Chevy Chase Business Park)from the Industrial District to the Office and Research District Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/20/2000 01/24/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Bruce Bingham of Hamilton Partners has submitted a petition to rezone the property from the Industrial District to the Office and Research (O&R) District. The property (2.9 acres) is developed with a two-story office building of 30,770 square feet. Bank One/American National Bank is one of the businesses interested in occupying space in the building.Although the banking operation is primarily intended to serve business clients,the bank will also have tellers and function as a retail bank serving customers. Offices are a permitted use in the Industrial District,but the type of retail banking proposed by American National Bank is not permitted. Since banks are permitted in the O&R District,the petitioner is requesting rezoning to accommodate the proposed American National operation. The Chevy Chase Business Park-East, which is east of 1001 Johnson Drive across Northgate Parkway,is zoned O&R. The requested rezoning would expand this area of O&R zoning across Northgate Parkway.Although the Comprehensive Plan designates the site for industrial development,the expansion of the O&R District is appropriate for the proposed office use. The site provides 120 parking spaces; 103 spaces are required based on the amount of office area in the building. A public hearing is required concerning the rezoning. I recommend that the petition be referred to the Plan Commission for review and hearing. I suggest that the petition proceed directly to a public hearing rather than an initial workshop. A location map,Petition for Concept and Preliminary Plan Review and site plan are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: