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2000-02-07 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE 0 F seuf°"`falo BUFFALO GROVE I Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Vi llage 847-459-2500 Meetingof the Villa a of Buffalo Grove Board of Trustees Fax 847-459-0332 Regular Meeting February 7, 2000 7:30 PM I. Call to Order II. Pledge of Allegiance Ill. Roll Call IV. Approval of Minutes from 1/10/00 & 1/24/00 V. Approval of Warrant# 993 VI. Village President's Report A. Appointments: Buffalo Grove Days Committee (President Hartstein) VII. Reports from the Trustees VIII. Village Manager's Report A. Police Department Traffic Unit Review of Shell/McDonald's Area. IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. -2000 Authorizing the Sale of 1801 Prairie Road, Buffalo Grove, IL. (Trustee Berman) B. Resolution No. 2000 - Chief Elected Officials Agreement (President Hartstein) C. A Resolution to approve an Agreement between the Village of Buffalo Grove, the G Buffalo Grove Park District, the Aptakisic-Tripp School District, and the Buffalo Grove Rotary Club concerning the proposed Buffalo Grove Pedestrian Safety �✓ Enhancement Project. (President Hartstein) XIII. Old Business XIV. New Business A. Referral: Request for rezoning to the R-3 District, 1801 Prairie Rd (formerly 22095 N. Prairie), Matrix Development, proposed 3-lot subdivision. (Trustee Glover) B. Referral: Proposed communications tower, the Cotey Property, Milwaukee Ave/Estonian Lane, Special Use in the B-4 District (Trustee Marienthal) C. Award of Bid: q ^ , Award of contract for the Illinois Route 83 Bikeway Overpass at Farrington Drive Improvement Project. XV. Executive Session XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda February 7, 2000 7:30 PM XI. Ordinances and Resolutions None New Business A. Authorization to Bid: Fire Station#25 Overhead Door Modifications (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Requesting authorization to bid for construction to raise two existing overhead doors at Fire Station#25 to accommodate taller equipment. Authorization to Bid: f New maintenance building and golf cart corral at. Buffalo Grove Golf Club. (Trustee , ' Berman) RECOMMENDATION: Approve by motion. SUMMARY: The golf department is requesting authorization to seek bids for a new maintenance building and golf cart corral at Buffalo Grove Golf Club. This is; a 11 planned and budgeted for project as presented in'the 2000 Buffalo Grove Golf Club iv annual budget. 61 a Authorization -other: Authorization to Waive Bids-Completion of Public Service Center HVAC Replacement and Ventilation Improvements Project (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Seeking bid waiver in order to complete work on Public Service Center HVAC Replacement and Ventilation Improvements. ,`; D. Proclamation on Agenda: National Child Passenger Safety Week - RECOMMENDATION: Approve by motion. SUMMARY: Respectfully request that the attached proclamation,'which designates the week of Febraury 13 - 19 as National Child Passenger Safety Week, be included in the consent agenda for the board meeting on 2/7/00. Old Business None s Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting February 7, 2000 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes 1/10/00 & 1/24/00 V. Approval of Warrant 904 VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda February 7, 2000 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None Board Agenda Item Submittal VI-A Requested By: William H Brimm Entered By: Phillip W Versten Agenda Item Title: Appointments: Buffalo Grove Days Committee Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/03/2000 02/07/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Re-appointments through 12/31/00 are recommended for Buffalo Grove Days committee members listed below. This aligns all appointment expiration dates for committee membership to 12/31/00. Dean Hoelting Glenda Hoelting Howard Hoffman Thomas Johns Charles Kramer Joyce Kramer Ken Lazar Rocco Pape Tracy Pape Pamela Soracco Maureen Welborn Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VIII-A Requested By: William R. Balling Entered By: Ghida Sahyouni Agenda Item Title: Police Department Traffic Unit Review of Shell/McDonald's Area. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/03/2000 02/07/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is a report from the Police Department Traffic Unit,following a review of the Fremont area. The property is adjacent to the Shell/McDonald's at 1200 N.Arlington Heights Road. This report was requested by the Village Manager's Office,following Village Board recommendation. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-A Requested By: Thomas C Allenspach Entered By: Jack B Weyrauch Agenda Item Title: Fire Station#25 Overhead Door Modifications Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 01/31/2000 02/07/2000 0 Regular Agenda Fire ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? ❑ Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The project architects,DM+S Architects,have completed the drawing and specifications. The project manual is also complete. In order to maintain the project schedule and complete the Work within the current fiscal year,I recommend that the Village Board of Trustees authorize bidding at their February 7,2000 meeting. The final contract documents will be subject to review by the Village Attorney. A copy of the drawing and project manual are available for review in the Trustee's workroom. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-B Requested By: Carmen A Molinaro Entered By: Carmen A Molinaro Agenda Item Title: New maintenance building and golf cart corral at Buffalo Grove Golf Club. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 02/01/2000 02/07/2000 0 Regular Agenda Golf ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? ❑ Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The golf department is requesting authorization to seek bids for a new maintenance building and golf cart corral at Buffalo Grove Golf Club. This is a planned-and-budgeted-for project as presented in the 2000 Buffalo Grove Golf Club annual budget. See attachment. Supplemental project materials to be distributed under separate cover. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files I I I I I Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-C Requested By: Gregory P Boysen Entered By: Jack B Weyrauch Agenda Item Title: Authorization to Waive Bids-Completion of Public Service Center HVAC Replacement and Ventilation Improvements Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/01/2000 02/07/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The original Contractor for the Public Service Center HVAC Replacement and Ventilation Improvements Project, C &P Maintenance Company (C &P),has failed to perform in accordance with the provisions of the Owner-Contractor Agreement. Bill Raysa and Public Works staff have attempted to resolve the problem with C & P; their bonding company,Ranger Insurance Company (Ranger); and Ranger's agent,Horizon Business Resources (Horizon). Despite the Village's efforts and cooperation, C &P,Ranger, and Horizon have failed to perform in accordance with the provisions of the Performance Bond. On January 25,2000,Horizon received the Village's written notice of demand to perform their obligations under the Performance Bond. If the Project is not complete on or before February 9,2000,Ranger and Horizon will be deemed to be in default on the Performance Bond. The Village will then be entitled to enforce any available remedy. Based on their record to date,I do not expect Ranger and Horizon to complete their obligations. Therefore, the Village should prepare to pursue other options. I have discussed the situation with Bill Raysa and he agrees that the next logical step is to begin the process of hiring another contractor to complete the Project. Because the exact scope of the Work remaining to complete is unknown at this time,bid documents would be very difficult to prepare. A contract based on a bid price would also likely require multiple change orders as the extent of the incomplete Work is identified during construction. A negotiated agreement with a qualified contractor would be a more workable solution. Therefore,I recommend that the President and Board of Trustees waive the bidding requirement for the completion of this Project. Proposals will then be solicited from qualified contractors and,with Bill Raysa's guidance, an appropriate contract developed. Jack Weyrauch Xc: Bill Raysa, Greg Boysen,Ray Rigsby,Phil Versten,File Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-D Requested By: Steven D Husak Entered By: Steven D Husak Agenda Item Title: National Child Passenger Safety Week Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/19/2000 02/07/2000 0 Regular Agenda Police 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Respectfully request that the attached proclamation,which designates the week of Febraury 13 - 19 as National Child Passenger Safety Week,be included in the consent agenda for the board meeting on 2/7/00. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files C pswkprc.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF BUFFALO GROVE PROCLAMATION National Child Passenger Safety Week February 13-19, 2000 Whereas, February 13-19, 2000, has been declared "National Child Passenger Safety Week"; and, Whereas, there are nearly 58 million children under 15 years old in the United States; and, Whereas, in 1998, motor vehicle crashes were the leading cause of death for children between ages 5 and 15; and, Whereas, an average of seven children under 14 years of age were killed and 866 were injured every day in motor vehicle crashes in this country in 1998; and, Whereas, although every state in the nation requires that young children be properly restrained in a child safety seat, child seat checkpoints often report that more than 90 percent of child safety seats are improperly installed or children are incorrectly restrained; and, Whereas, proper use of seat belts and child safety seats is one of the most effective ways of reducing a child's chance of a fatal or serious injury. Now, therefore, I Elliott Hartstein, President of the Village of Buffalo Grove, do hereby proclaim the week of February 13 - 19 as "Child Passenger Safety Week in Buffalo Grove" and urge every parent, guardian and caregiver responsible for the welfare of a child to take all necessary steps to ensure that child is properly secured in an age-appropriate child safety seat or restraint in every vehicle, every ride, every time. I further urge every citizen of Buffalo Grove to support law enforcement officers who are charged with enforcing our state's child passenger safety laws. I urge every citizen, government agency, business, health care facility, school and civic organization to join with us and recognize National Child Passenger Safety Week and to promote safety for children each and every day of the year. Board Agenda Item Submittal xIv A Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Request for rezoning to the R-3 District, 1801 Prairie Rd(formerly 22095 N. Prairie),Matrix Development, proposed lot subdivision. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 02/02/2000 02/07/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Steve Goodman of Matrix Development is the contract purchaser of the property. The property (approximately 0.84 acres)was annexed to the Village with Residential Estate zoning on November 15, 1999. The property is occupied by single-family residence. Mr. Goodman is proposing to remove the existing structures and re-plat property for three new single-family homes in the R-3 District. The R-3 District requires a minimum lot width of 80 feet and a minimum area of 10,000 square feet. One of the proposed lots would have access from Prairie Road. This lot would have a width of 70 feet and an area of 12,740 square feet.A variation of the lot width standard would be needed. The other two lots,fronting on Arlyd Road,would meet the R-3 standards. Please note that the Village Engineer has commented that an additional five feet of right-of-way should be dedicated along Arlyd Road. Lot 3 is proposed with an area of 10,400 sq.ft. The additional dedication would reduce the area of Lot 3 by approximately 400 sq.ft. A location map,Petition for Concept and Preliminary Plan Review and Concept Plan are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIv B Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Proposed communications tower,the Cotey Property, Milwaukee Ave/Estonian Lane,Special Use in the B-4 District Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 02/02/2000 02/07/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. William Cotey has submitted the attached plan concerning construction of a communications tower on the property. Mr. Cotey's previous petition requested approval a tower of 199 feet in height. That proposal failed by a Village Board vote of 3 (yes)to 2 (no) on May 17, 1999. Since an amendment of the annexation agreement is part of the approval, 5 favorable votes are required. The Cotey property was annexed in 1987 with B-4 zoning for construction of a furniture store. Mr. Cotey was not able to construct that store and he is seeking an alternate use for the property. The new plan proposes a tower height of 125 feet. The site plan appears to show 5 towers. Mr. Cotey should clarify the number of towers that are contemplated. The B-4 District allows a maximum height of 45 feet, so a variation of this standard would be needed to allow the tower(s). The B-4 district requires the setback from residential properties and right-of-way to be equal or greater than the height of the building. The property to the southeast of the towers is zoned residential by Riverwoods. Mr. Cotey should verify the proposed setbacks to all property lines. (The attached diagram indicates that the setback from Milwaukee Avenue will be 383 feet.) Mr. Cotey should discuss his business plan for the tower(s),including the number of users that could co-locate on a single tower of 125 feet and the geographic area that this location would serve. Mr. Cotey should also indicate if he has had substantive proposals from potential users. A location map and the plans (3 sheets) submitted by the petitioner are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIv C Requested By: William R. Balling Entered By: Ghida Sahyouni Agenda Item Title: Award of contract for the Illinois Route 83 Bikeway Overpass at Farrington Drive Improvement Project. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/03/2000 02/07/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $799,812 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff requests approval of the award of contract to the lowest bidder for the Illinois Route 83 Bikeway Overpass at Farrington Drive Improvement Project. The Village requests approval of the lowest bid,by DiPaolo Construction,Glenview,Illinois. The project amount is $799,812.00. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: