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2000-03-06 - Village Board Regular Meeting - Agenda Packet f O VILLAGE OF u `-' �VILLAGE E BUFFALO GROVErfiV Grow` Fifty Raupp Blvd. Buffalo IL 60089-2196 Phonee 847-459-2500 g Meetingof the Village of Buffalo Grove Board of Trustees Fax 847-459-0332 Regular Meeting March 6, 2000 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes from 2/22/00 V. Approval of Warrant# 905 VI. Village President's Report A. Resolution No. 2000- Expressing Support for the Illinois Route 53 Corridor Tollway Improvement Alternative of the Lake County Transportation Improvement Project (Trustee Reid) VII. Reports from the Trustees VIII. Village Manager's Report IX. Special Business A. Presentation on Agenda: Presentation of FY 2000-2001 Budget (Period Beginning May 1, 2000 and Ending April 30, 2001) (President Hartstein) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions XIII. Old Business A Approval of Other: Motion to Reaffirm Resolution No. 2000-9 Approving Interagency Agreement for the Buffalo Grove Pedestrian Safety Enhancement Project (Trustee Berman) XIV. New Business A. Award of Bid: Bid Award - Illinois Route 83 Bikeway Overpass Contract (Trustee Berman) XV. Executive Session XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda March 6, 2000 7:30 PM XL Ordinances and Resolutions A. Ordinance: Ordinance 2000- Granting a Variation to Title,17, Section 17.32 020"of the Buffalo Grove Municipal Code (Trustee Hendricks) RECOMMENDATION: Approve by motion. SUMMARY: The Specific variation would permit an addition that would be ' separated by less than the required ten (10) feet fromtthe.existing garage. B. Ordinance: Ordinance 2000- Granting'a Variation to Title 14, Sections 14.20.030, 14.20.070,and 14.20.080 of the Buffalo Grove Sign Code(Waigreens at Plaza Verde). (Trustee Hendricks) RECOMMENDATION: Approve by motion. SUMMARY: Variation permitting a ground sign less the 250'from an existing ground;sign and allowing additional wall signs. New Business C. Approval of Other: Bid Waiver-Combined Area Fire.Training (CAFT)T-1000 Fire Trainer Live Fire Training Systems (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Staff recomments a bid waiver on the purchase of this training system since Symtron Systems is the Only manufacturer that provides.the equipment as specified. D. Authorization to Bid: Authorization to Bid Uniform Rental Conract (Trustee Berman) • RECOMMENDATION: Approve by motion. SUMMARY: Staff is requesting authorization to solicit sealed bids fora.2 year uniform rental contract for Public Works personnel. E. Award of Bid: Award of Bid-Emergency Generator Replacement, Fire Station 25(Trustee Berman) RECOMMENDATION:Approve by motion. SUMMARY: Staff recommends the bid be awarded for the replacement and installation of the emergency generator at Fire Station 25 to the low bidder, Aldridge Electric, Inc. for a cost not to exceed $39,225.00. E. Award cif Enid: . Award`ofConstruction Contract, Fire Station#25 Overhead tri difi tions (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Staff recommends the award of the construction contract for tfeteFire Station#25 Overhead Door Modifications to Door Systems in the amour, $32,710. G. Approval of Acceptance: Initial Acceptance-insignia Point(Trustee Glover) j RECOMMENDATION: Approve by motion. SUMMARY: The project is complete and approval is recommended. r H. Approval of Acceptance: Initial Acceptance - SheluMc©onalds (Trustee Marienthal) RECOMMENDATION: Approve by motion. j SUMMARY: The project is complete and approval is recommended. I. Proclamation on Agenda: ; Proclaiming March 12 - 18 as Severe Weather Preparedness Week RECOMMENDATION: Approve by motion. SUMMARY: Old Business None • Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting March 6, 2000 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes 2/22/00 V. Approval of Warrant 905 VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda March 6, 2000 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None Board Agenda Item Submittal xII-A Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No.2000- Expressing Support for the Illinois Route 53 Corridor Tollway Improvement Alternative of he Lake County Transportation Improvement Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/01/2000 03/06/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Bill,in follow-up to your request earlier this week,I am transmitting a draft resolution for the Village Board's consideration expressing support for the Illinois Route 53 tollway alternative which is being evaluated by the Lake County Transportation Improvement Project. If you have any questions concerning this matter,please let me know. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 0200res.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2000- A RESOLUTION EXPRESSING SUPPORT FOR THE ILLINOIS ROUTE 53 CORRIDOR TOLLWAY IMPROVEMENT ALTERNATIVE OF THE LAKE COUNTY TRANSPORTATION IMPROVEMENT PROJECT WHEREAS, the Lake County Transportation Improvement Project has identified roadway improvement alternatives; and, WHEREAS, an opportunity for all interested individuals and agencies has been provided to comment on the various identified alternatives; and, WHEREAS, various " Baseline Improvements" are part of all alternatives and are consistent with established plans and available funding; and, WHEREAS, the Illinois Route 53 Corridor Tollway Improvement Alternative is superior to other alternatives for the following reasons: A. The Route 53 Tollway Alternative attains the desired improvement with the fewest miles of construction. B. The Route 53 Tollway Alternative represents new road building with the majority of construction away from existing roads. This greatly minimizes the impact of construction on traffic as opposed to the other alternatives. Reconstruction of existing roads pose a significant cost to local businesses as well as being inconvenient and hazardous to the motoring public. C. The Route 53 Tollway Alternative minimizes the overall disruption to communities when compared to other alternatives. D. The Route 53 Tollway Alternative using tollway design features would result in fewer accidents than other alternatives using arterial street design standards. E. The Route 53 Tollway Alternative is the only alternative that has assured financing. Since it is important to build what is planned, available financing is very important to successful implementation of transportation improvements. 1 NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS AS FOLLOWS: 1. The"Baseline Improvements" should be constructed as expeditiously as possible. 2. The Illinois Route 53 Corridor Tollway Improvement Alternative is supported due to its various superior characteristics relative to other improvement alternatives as described above. AYES: NAPES: ABSENT: PASSED: , 2000 APPROVED: , 2000 APPROVED: Village President ATTEST: Village Clerk G:\PWDIRGRP\LHC\IL53\0200RES.DOC 2 Board Agenda Item Submittal Ix-A Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Presentation of FY 2000-2001 Budget(Period Beginning May 1,2000 and Ending April 30,2001) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 03/02/2000 03/06/2000 0 Regular Agenda Finance&GS ❑ None Does this item Does this item include Will AV equipment be Type ofAV Needed: relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? ❑ Video ❑ Computer ❑ Yes 0 No ❑ Yes 0 No Yes ❑ No ElDoc Camera ❑ Easel ❑ Other Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The document presented represents the Village's FY 2000-2001 Budget for the fiscal period beginning May 1,2000. All Village funds and account groups are presented with the exception of the Buffalo Grove Golf Club and Arboretum Golf Course Funds which are on a calendar fiscal period that began January 1,2000. The document is all inclusive and staff will be present to address the questions and concerns of the President and Board of Trustees. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-A Requested By: Edward Schar Entered By: Julie C Kamka Agenda Item Title: Ordinance 2000-_Granting a Variation to Title 17, Section 17.32.020 of the Buffalo Grove Municipal Code Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/28/2000 03/06/2000 0 Consent Agenda g&Z 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Zoning Board of Appeals has reviewed this application and recommends approval by ordinance. The specific variation would permit an addition that would be separated by less than the required ten (10) feet from the existing garage.Zoning Ordinance Title 17, Section 17.52.050 states "The Corporate Authorities may vary up to 50%of the required distance between a principal building and an accessory building". Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-B Requested By: Edward Schar Entered By: Julie C Kamka Agenda Item Title: Ordinance 2000- Granting a Variation to Title 14, Sections 14.20.030, 14.20.070,and 14.20.080 of the Buffalo Grove Sign Code(Walgreens at Plaza Verde). Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/28/2000 03/06/2000 0 Consent Agenda g&Z 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Zoning Board of Appeals has reviewed this application and recommends approval by ordinance. The specific variation would permit for installing a ground sign that would be less than two hundred fifty (250) feet from an existing ground sign.Also,the specific variation would permit for installing an additional wall sign on the north elevation and additional wall signs on the west elevation. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-C Requested By: Thomas C Allenspach Entered By: Thomas C Allenspach Agenda Item Title: Bid Waiver-Combined Area Fire Training(CAFT)T-1000 Fire Trainer Live Fire Training Systems Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 02/23/2000 03/06/2000 0 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On behalf of the Combined Area Fire Training (CAFT)facility I am seeking authorization for a bid waiver and award of contract to Symtron Systems,Inc., 17-01 Pollitt Drive,Fair Lawn,New Jersey for two T-1000 FireTrainers,for a cost not to exceed $395,000. A bid waiver is requested since Symtron Systems is the only manufacture that provides the equipment using natural gas. All other manufactures only offer these types of training devices with propane gas. A natural gas system is important because of the advantages of natural gas compared to propane,including significant cost differences and an efficient delivery system (no propane tanks)for the amount of fuel required for the system. Funding for the project is twofold, a$365,000 Illinois First Grant and $30,000 from the CAFT construction budget. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-D Requested By: Raymond 0 Rigsby Entered By: Raymond 0 Rigsby Agenda Item Title: Authorization to Bid Uniform Rental Conract Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/01/2000 03/06/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $12,012 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The present 2 year uniform contract will expire April 2000. Staff is requesting authorization to solicit sealed bids for a 2 year uniform rental contract for Public Works personnel. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files uniformrentalanal.do( E3 UniformSpec2000.do( Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling, Village Manager FROM: Raymond O. Rigsby, Superintendent of Public Works Operations DATE: March 1, 2000 RE: UNIFORM RENTAL CONTRACT Bill, our uniform rental contract with A.W. Zengler Uniform Services Inc. will expire April 2000. I have prepared for your review a comparative analysis of a uniform rental program and a uniform purchase program. UNIFORM RENTAL For comparative purposes the present contract of$6.00 per person per week plus a $1.00 increase anticipated for this year's contract will be used. This cost includes a uniform inventory of nine (9) shirts and nine (9) trousers per man for thirty-three (33) employees. This allows for a rotation of four (4) sets in the laundry, four(4) sets hanging and wearing one. 33 employees x $7.00 per week x 52 weeks = $12,012.00 Rental Disadvantages 1. All employees do not use Service. 2. Losses due to poor inventory control by vendor. Rental Advantages 1. Uniform investment not lost if an employee terminates. 2. Uniforms are cleaned weekly with industrial strength solutions. 3. Uniforms are repaired as needed. 4. Uniforms are replaced or exchanged as needed. 5. Less administrative time required monitoring the contract. William R. Balling March 1, 2000 Page 2 UNIFORM PURCHASE An employee's initial inventory would require six (6)trousers and six (6) shirts, assuming the employee will launder the uniforms regularly. Costs for six (6) sets will be based on present uniform catalog prices. Trousers $19.00, long sleeve shirts $18.00 and short sleeve shirts $17.00. 6 trousers @ $19.00 each $114.00 3 long sleeve shirts @ $18.00 each $ 54.00 3 short sleeve shirts @ $17.00 each $ 51.00 Total per employee $219.00 $219.00 x 33 employees = $7,227.00 inventory cost. An annual clothing allowance for cleaning and uniform replacement will be required. The Police Department presently uses these costs. $250.00 per year x 33 employees cleaning = $ 8,250.00 $300.00 per year x 33 employees uniform allowance = $ 9,900.00 Purchase Disadvantages 1. Uniforms may not be laundered regularly. 2. Uniforms may not be repaired as needed. 3. Employees may not wear a complete uniform. 4. Uniforms may not be as clean because industrial strength cleaning may not be used by the employee. Water and Sewer and Central Garage personnel require industrial strength cleaning. 5. Increased administrative time required monitoring the program. 6. Availability of the same uniform styles and colors each year. 7. Uniform investment lost if an employee terminates. Purchase Advantages 1. Possible long term savings if uniforms are purchased. 2. Villages not required to maintain inventory. William R. Balling March 1, 2000 Page 3 SUMMARY FIRST YEAR SECOND YEAR TOTAL TWO COST COST YEAR COST Uniform Rental $12, 012.00 $12, 012.00 $24, 024.00 Uniform Purchase $15, 477.00 $18, 150.00 $33, 627.00 The first year saving of the rental program compared to the purchase program is approximately $3,465.00. The second year of the rental program is approximately $6,138.00 less than the purchase program. An estimated saving of approximately $9,603.00 can be experienced over the two-year period with the rental program. Because of the working environment our employees are exposed to each workday, an industrial type cleaning is required to remove grease and dirt. This type of cleaning could not be done in the employee's home. I have attached a copy of the specifications for uniform rental for your review. Based on the assumptions illustrated above I would recommend that the Village continue to provide a uniform rental program for the employees and request that the Village President and Board of Trustees authorize staff to solicit sealed bids for a two-year uniform rental contract. If you have any questions please let me know. Raymond O. Rigsby Superintendent Public Works Operations attachments g:\cominon\opsadmin\memo\uniformrentalanal.doc VILLAGE OF BUFFALO GROVE 50 RAUPP BLVD. BUFFALO GROVE, IL 60089 847-459-2500 PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION 51 RAUPP BLVD. BUFFALO GROVE, IL 60089 847-459-2545 SPECIFICATIONS AND INSTRUCTION TO BIDDERS UNIFORM RENTAL PROPOSAL March 1, 2000 NOTICE TO BIDDERS The Village of Buffalo Grove will accept bids for UNIFORM RENTAL. Bids will be received on or before, but not later than 11:00 A.M. on March 23, 2000 at the office of the Village Clerk, 50 Raupp Blvd., Buffalo Grove, IL. 60089, and immediately thereafter all bids will be opened publicly and read aloud. Sealed envelopes or packages containing proposals will be marked UNIFORM RENTAL BID. Detailed specifications are available for bid purposes from the Department of Public Works, 51 Raupp Blvd., Buffalo Grove, IL. 60089. The Village reserves the right to reject any proposal for failure to comply with all the requirements of this notice or any of the bid specification and bid summary documents. However, it may waive any minor defects or informalities at its discretion. The Village further reserves the right to reject any and all proposals or to award a contract which in its judgement, is in the best interest of the Village. BID SUMMARY UNIFORM RENTAL PROPOSAL 03/01/00 Long sleeve shirts (broadcloth) $ /man/week Long sleeve shirts (cotton/polyester) $ /man/week Short sleeve shirts (cotton/polyester) $ /man/week Short sleeve shirts (knit type) $ /man/week Trousers $ /man/week Coveralls sets $ /man/week Shop towels (100 bundle) $ per/week Name emblem $ each Village emblem $ each Set up charge $ each Submitted By: Authorized Signature VILLAGE OF BUFFALO GROVE PUBLIC CONTRACTS 2 The Village of Buffalo Grove is required to represent and obtain certain information in the administration and awarding of public contracts. Please review the following information, which should be executed and notarized where necessary. It shall be a requirement in the award of this contract, and possibly, any future contracts. CERTIFICATION OF CONTRACTOR/BIDDER In order to comply with the State of Illinois Public Act 85-1295, the Village of Buffalo Grove requires that the following certification be acknowledged: The below-signed bidder/contractor hereby certified that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E, Public Contracts, of the Chapter 720 of the Illinois Compiled Statutes (Illinois Criminal Code of 1961), as amended. This act relates to interference with public contracting, bid rigging and rotating, kickbacks, and bidding. CERTIFICATION RELATIVE TO PUBLIC ACT 86-0139 In order to comply with State of Illinois Public Act 86-1039 (Section 5/11-42.1.1 of Chapter 65, Illinois Compiled (Statues), the Village of Buffalo Grove required the following certification and notarization: The undersigned does hereby swear and affirm that: (1) it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue or(2)in contesting in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1)is a Class I Misdemeanor and (2)voids the contract and allows the Village to recover all amounts said to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal code requires the following verification relative to 3 conflict of interest and compliance with general ethics requirements of the Village: AThe undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this (bid or purchase order)that none of the following Village officials is either an officer or director of supplier or owns five percent(5%) or more of supplier. The Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants, the heads of the various departments within the Village. If the foregoing representative and warranty is inaccurate, state the name of the Village official who either is officer or director of your business entity or owns five percent(5%) or more thereof.= Print Name of Contractor/Bidder/Supplier Signature Title Subscribed and Sworn to before me this day of 2000. (SEAL) Notary Public VILLAGE OF BUFFALO GROVE BID SPECIFICATION UNIFORM RENTAL PROPOSAL 4 GENERAL The following contract specification involves the rental, laundering, repairing and replacing of uniform garments for the Village of Buffalo Grove Public Works Department personnel. The supplier shall maintain a regular delivery schedule to pick-up and deliver the garments to the Village. The supplier shall mend, alter or replace said garments to the extent necessitated by normal wear. Garments shall be deemed unpresentable if the employee refuses the garments when delivered by the supplier. All garments shall remain the property of the supplier. The Village shall be entitled to reduce garment service in the event of a decrease in the number of employees in the ordinary course of business. The Village acknowledges that the supplier will be obligated to make a substantial investment in uniform garments to fulfill the agreement. The term of this agreement, therefore, shall be a period of two (2)years consisting of 104 weekly billings from the date of initial delivery and shall be automatically renewed from year to year. If at any time the service is not satisfactory to the Village. The Village reserves the right to cancel this contract by providing the supplier a sixty- (60) day written notice. The supplier shall measure all employees for size to insure a proper fitting of the uniform garment. The supplier is required to submit a signed public contract statement with the proposal. Failure to comply with this requirement may be cause to reject any proposal submitted by the supplier. New employees shall receive new uniforms at the time of hire. Used uniforms will not be accepted. BID SPECIFICATION UNIFORM RENTAL PROPOSAL EMBLEMS 5 Village emblems shall be provided by the supplier and shall be sewn to the shirt directly over the left breast pocket. Name emblems shall be provided by the supplier and shall be sewn to the shirt directly over the right breast pocket. Cotton thread must be used to attach emblems. All additional set up charges, energy costs etc. shall be made part of the bid proposal. If these charges do not appear as part of the proposal and the Village is billed for these additional charges at a later date, the Village may choose, without obligation, to cancel the contract. UNIFORMS The supplier shall provide to thirty-three (33) employees, four(4)poly/cotton shirts, five (5) knit shirts, long and short sleeve (determined at the time of fitting) and nine (9)trousers. 2 sets of coveralls shall be provided for Public Works personnel wanting coveralls. Uniform color will be selected at time of fitting. SHIRTS Long or short sleeve shirts shall be no-shrink 65% dacron polyester, 35% natural combed cotton, with an acid resistant finish, soil release permanent press, with lined collar and cuffs, permanent hidden collar stays, a seven button front and two large button through pockets. Short sleeve knit shirts shall be 100% combed cotton, 2-button placket, banded sleeves and an extended shirttail. Shirts for supervisory personnel shall be 100% cotton shirts with adjustable button cuffs (long sleeve)left chest pocket and extended tail. TROUSERS Trousers shall be expandable waist(optional) no-shrink plain or pleated front, 65%fortrel polyester, 35% natural cotton twill, stain and acid resistant permanent press, straight leg, with heavy duty brass zipper and zipper chain, reinforced seams and stress points and four pockets, the left rear pocket with a button. BID SPECIFICATION UNIFORM RENTAL PROPOSAL COVERALLS 6 Coveralls shall be 65%polyester, 35% cotton, permanent press, straight leg, with heavy duty two way zipper fronts, bi-swing action back with rule pocket and side pocket openings. SHOP TOWELS Shop towels shall be vendors pre-washed 100% cotton shop towel, 100 bundle. LOCKERS Provide individual lockers to store clean and spoiled uniforms. g:\common\opsadmin\specs\UniformSpec2000.doc 7 Board Agenda Item Submittal XI-E Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Award of Bid-Emergency Generator Replacement, Fire Station 25 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/01/2000 03/06/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $39,226 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff reviewed the two bids submitted for the replacement and installation of the emergency generator at Fire Station 25. The bids were submitted by: Aldridge Electric,Inc. $39,225.00 28752 North Bradley Rd. Libertyville,IL. 60048 ABET Inc.Electric Contractors $68,500.00 200 South Park Avenue Lake Villa,IL. 60046 The low bidder,Aldridge Electric,Inc. complies with the Village of Buffalo Grove specification and offers our choice of generator makes Onan,Caterpillar or Kohler. The three makes are in operation at various village facilities. We respectfully request that the Village President and Board of Trustees award the bid for the replacement and installation of the emergency generator at Fire Station 25 to the low bidder, Aldridge Electric,Inc. for a cost not to exceed $39,225.00. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files generatorfire25.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2000- AN ORDINANCE ESTABLISHING AUTHORIZING APPROPRIATIONS FOR THE VILLAGE OF BUFFALO GROVE FOR THE PERIOD MAY 1, 2000 THROUGH APRIL 30, 2001 WHEREAS, a public hearing was held by the President and Board of Trustees prior to the passage of this Appropriation Ordinance, on April 17, 2000; and WHEREAS, notice of said public hearing was published at least ten (10) days prior to said public hearing, that date being March 29, 2000, all in conformity with Section 5/8-2-9 of the Illinois Municipal Code, Chapter 65, Illinois Compiled Statutes. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: SECTION 1. For the purposes of defraying all the necessary expenses and liabilities of the Village of Buffalo Grove for the fiscal year commencing May 1, 2000 and ending April 30, 2001, the following sums, or so much thereof as of law may be authorized, be and the same are hereby appropriated for the following municipal purposes, to wit: VILLAGE OF BUFFALO GROVE APPROPRIATION May 1, 2000-April 30, 2001 CORPORATE FUND APPROPRIATION Legislative Salaries-Elected Officials $ 337000 Salaries-Part-Time 300 Dues & Memberships 287500 Professional Training 37000 Telephone 27000 Travel 17500 Subscriptions & Publications 100 Supplies-Office 1,000 Reception & Community Affairs 4,500 Plan Commission 5,000 Blood Commission 150 Fire & Police Commission 8,000 Buffalo Grove Days 12,000 Other Boards & Commissions 11,000 Office Furniture & Equipment 1,500 Cable Television Programming 25,750 Consulting Fees-Other 17,500 Senior Citizen Taxi Cab Subsidies 2,500 All Other Expenses 2,500 Total Appropriated Funds-Legislative $ 159,800 Office of Village Manager Salaries-Full-Time $ 500,000 Salaries-Part-Time 13,000 Premium Pay-Longevity 1,500 Group Medical Insurance 46,000 Professional Training 8,000 Dues & Memberships 5,100 Telephone 4,200 •Page 2 Tuition Reimbursement 1,250 Travel 2,500 Per Diem Allowance 4,650 Maintenance Contracts 100 Printing 5,000 Newsletter 27,500 Supplies-Office 1,550 Subscriptions & Publications 1,300 Unemployment Insurance 560 ICMA/RC Deferred Compensation 9,000 Maintenance & Repairs-Dept Equipment 750 Gasoline 900 Maintenance & Repairs-Parts 400 Maintenance & Repairs-Labor 700 Overhead 1,000 Contractual Auto Services 1,600 Office Furniture & Equipment 1,600 Reserve for Capital Replacement 0 Reserve for Computer Replacement 0 Operating Equipment-Department 0 All Other Expenses 6,500 Total Appropriated Funds-Office of Village Manager $ 644,660 Management Information Systems •Page 3 Salaries-Full-Time $ 186,000 Salaries-Part-Time 0 Salaries-Seasonal 3,500 Premium Pay-Longevity 200 Group Medical Insurance 19,500 Professional Training 9,500 Dues & Memberships 200 Telephone 4,200 Travel 1,200 Per Diem Allowance 250 Maintenance Contracts 35,000 Subscriptions & Publications 250 Computer Services 22,000 Supplies-Office 350 Unemployment Insurance 240 Maintenance & Repairs-Dept Equipment 750 Gasoline 0 Maintenance & Repairs-Parts 0 Maintenance & Repairs-Labor 0 Overhead 0 Office Furniture 1,500 Office Equipment 27,500 Reserve for Computer Replacement 48,000 All Other Expenses $ 500 Total Appropriated Funds-Management Information Services $ 360,640 Finance and General Services Salaries-Full-Time $ 480,000 Salaries-Overtime 17,250 •Page 4 Salaries-Part-Time 5,000 Premium Pay-Longevity 2,400 Group Medical Insurance 83,250 Professional Training 5,000 Dues & Memberships 2,700 Telephone 20,000 Postage 65,000 Travel 3,000 Reception & Community Affairs 900 Per Diem Allowance 1,200 Maintenance Contracts 9,400 Printing 22,000 Audit Fees 27,000 Equipment Rental 700 Supplies-Office 27,500 Subscriptions & Publications 2,100 Risk Management Pool 345,000 Unemployment Insurance 800 ICMA/RC Deferred Compensation 4,000 Maintenance & Repairs-Dept Equipment 2,500 Gasoline 0 Maintenance & Repairs-Parts 0 Maintenance & Repairs-Labor 0 •Page 5 Overhead 0 Contractual Auto Services 0 Office Furniture & Equipment 5,500 Reserve for Capital Replacement 0 Operating Equipment-Department 500 Reserve for Computer Replacement 2,400 Consulting Fees-All Other 43,000 IRMA Deductibles 2,000 All Other Expenses 2,000 Total Appropriated Funds-Finance and General Services $ 1,182,100 Legal Services Retainer Fee $ 46,800 Prosecutor Fee 46,250 Attorney Fees 65,000 Recording Fees 1,100 Legal Notices 7,000 Litigation Fees 60,000 Special Counsel 17,500 Legal Reimbursables 7,000 Messenger Fees 1,000 Total Appropriated Funds-Legal Services $ 251,650 Fire Services •Page 6 Salaries-Full-Time $ 252,000 Salaries-Overtime 219,000 Salaries-Part-Time 30,000 Special Duty Pay 5,500 Salaries-Sworn 3,950,000 Premium Pay-Longevity 17,900 Group Medical Insurance 520,000 Professional Training 38,000 Dues & Memberships 8,000 Clothing Allowance 29,000 Safety Equipment 20,000 Telephone 28,000 Tuition Reimbursements 8,700 Travel 9,750 Per Diem Allowance 3,600 Maintenance Contracts 11,500 Printing 6,250 Equipment Rental 14,500 Supplies-Office 8,700 Supplies-All Other 26,000 Subscriptions & Publications 4,300 Unemployment Insurance 5,280 ICMA/RC Deferred Compensation 8,000 •Page 7 Chemicals & Fertilizers 100 Small Equipment, Tools & Hardware 16,500 Maintenance & Repairs-Buildings & Facilities 6,800 Maintenance & Repairs-Dept Equipment 29,000 Maintenance & Repairs-Radios 100 Gasoline 4,600 Diesel Fuel 18,000 Maintenance & Repairs-Parts 24,300 Maintenance & Repairs-Labor 35,500 Lubricants 800 Overhead 38,400 Body Work 6,800 Contractual Auto Services 19,000 Automobiles & Trucks 500 Office Furniture & Equipment 2,600 Operating Equipment-Department 82,000 Reserve for Capital Replacement 227,500 Reserve for Computer Replacement 5,000 Building/Public Ground Improvements 2,000 Northwest Central Dispatch 105,000 IRMA Deductibles 7,000 NWCH Administration Fees 4,000 All Other Expenses 47,000 Total Appropriated Funds-Fire Services $ 5,906,480 •Page 8 Police Services Salaries-Full-Time $ 444,000 Salaries-Overtime 416,000 Salaries-Part-Time 248,000 Special Duty Pay 80,000 Salaries-Sworn 4,780,000 Premium Pay-Longevity 23,500 Group Medical Insurance 600,000 Professional Training 39,200 Dues & Memberships 3,000 Clothing Allowance 30,000 Uniform Maintenance 28,500 Recruit Uniforms 6,500 Tuition Reimbursement 21,000 Telephone 55,000 Travel 5,500 Per Diem Allowance 2,100 Physical Fitness Equipment 4,000 Equipment Rental-Communications 8,300 Printing-Patrol 100 Printing-F.O.S.G. 100 Printing-Staff 11,300 •Page 9 Supplies-Patrol/F.O.S.G. 12,500 Supplies-Communications/Records 16,000 Supplies-O.C.O.P./Training 14,500 Supplies-Detention/CP-CR 9,500 Subscriptions & Publications 2,200 Recruitment 2,500 Unemployment Insurance 7,000 ICMA/RC Deferred Compensation 8,500 Retainer Fee 400 Operating Equipment-Patrol/F.O.S.G. 2,500 Operating Equipment-Other 5,000 Operating Equipment-Records 2,100 Operating Equipment-Communications 2,000 Safety Equipment-Patrol/F.O.S.G. 20,000 Maintenance & Repairs-Department Equipment 100 Maintenance & Repairs-Radios 15,000 Maintenance & Repairs-Mobile Data Terminals 3,000 Maintenance & Repairs-Patrol Equipment 5,000 Maintenance & Repairs-F.O.S.G. Equipment 600 Maintenance & Repairs-Staff Equipment 20,250 Gasoline 64,000 Maintenance & Repairs-Parts 32,000 Maintenance & Repairs-Labor 70,000 •Page 10 Overhead 82,000 Body Work 3,000 Contractual Auto Services 17,500 Automobiles & Trucks 500 Office Equipment 23,500 Operating Equipment-Department 18,000 Operating Equipment-Patrol 8,000 Operating Equipment-Staff 750 Reserve for Capital Replacement 53,000 Reserve for Computer Replacement 24,000 Vehicle Safety Equipment 14,500 Northwest Central Dispatch 254,000 Omni House 95,500 Illinois Criminal Justice Information Authority 20,000 Care of Prisoners 1,750 Animal Care 6,000 Commission on Accreditation 3,600 Northern Illinois Crime Lab 43,500 N I PAS 6,000 IRMA Deductibles 8,000 All Other Expenses 13,000 Total Appropriated Funds-Police Services $ 7,808,850 Building & Zoning •Page 11 Salaries-Full-Time $ 530,000 Salaries-Overtime 6,500 Salaries-Part-Time 41,500 Premium Pay-Longevity 2,200 Group Medical Insurance 89,000 Professional Training 5,100 Dues & Memberships 1,400 Clothing Allowance 1,700 Tuition Reimbursement 100 Safety Equipment 200 Telephone 10,500 Travel 5,300 Reception & Community Affairs 800 Per Diem Allowance 1,500 Maintenance Contracts 38,500 Printing 4,500 Equipment Rental 150 Supplies-Office 6,000 Subscriptions & Publications 2,000 Unemployment Insurance 800 ICMA/RC Deferred Compensation 2,250 Small Equipment, Tools & Hardware 1,200 •Page 12 Maintenance & Repairs-Dept Equipment 2,000 Maintenance & Repairs-Radios 700 Gasoline 3,500 Maintenance & Repairs-Parts 1,000 Maintenance & Repairs-Labor 3,100 Overhead 3,800 Contractual Auto Services 2,200 Office Furniture & Equipment 500 Operating Equipment-Department 500 Reserve for Capital Replacement 1,000 Reserve for Computer Replacement 1 000 Consulting Fees-All Other 34,000 Exterminating Services 1,750 IRMA Deductibles 1,000 All Other Expenses 1,500 Total Appropriated Funds-Building & Zoning $ 808,250 Engineering Services Salaries-Full-Time $ 399,000 Salaries-Overtime 800 Salaries-Part-Time 53,000 Premium Pay-Longevity 2,600 Group Medical Insurance 43,600 •Page 13 Professional Training 7,000 Dues & Memberships 850 Clothing Allowance 400 Safety Equipment 600 Telephone 6,300 Travel 100 Per Diem Allowance 350 Computer Services 1,500 Printing 6,500 Supplies-Office 3,750 Supplies-All Other 1,700 Subscriptions & Publications 1,100 Unemployment Insurance 480 ICMA/RC Deferred Compensation 2,750 Small Equipment, Tools & Hardware 800 Maintenance & Repairs-Dept Equipment 3,700 Maintenance & Repairs-Radios 350 Gasoline 2,000 Maintenance & Repairs-Parts 1,000 Maintenance & Repairs-Labor 1,200 Overhead 1,200 Contractual Auto Services 1,700 •Page 14 Office Furniture & Equipment 500 Operating Equipment-Department 1,100 Reserve for Capital Replacement 8,000 Reserve for Computer Replacement 200 Consulting Fees-Plan & Design 15,000 All Other Expenses 250 Total Appropriated Funds-Engineering Services $ 569,380 Building Services/Street Lighting Salaries-Full-Time $ 242,000 Salaries-Overtime 5,000 Salaries-Part-Time 100 Premium Pay-Longevity 1,300 Group Medical Insurance 34,800 Professional Training 1,600 Dues & Memberships 500 Clothing Allowance 700 Uniform Rental 1,550 Safety Equipment 900 ICMA/RC Deferred Compensation 400 Telephone 900 Maintenance Contracts 125,000 Equipment Rental 1,200 •Page 15 Supplies-Office 400 Supplies-All Other 13,500 Subscriptions & Publications 400 Unemployment Insurance 320 Electric-Facilities 1,000 Gas-Facilities 25,000 Small Equipment, Tools & Hardware 600 Electric-Street Lights 80,000 Gas-Street Lights 3,000 Maintenance & Repairs-Street Lights 160,000 Maintenance & Repairs-Buildings & Grounds 22,000 Maintenance & Repairs-Dept Equipment 800 Maintenance & Repairs-Radios 100 Gasoline 150 Diesel Fuel 1,700 Maintenance & Repairs-Parts 2,000 Maintenance & Repairs-Labor 4,700 Overhead 5,100 Contractual Auto Services 2,000 Operating Equipment-Department 3,000 Reserve for Capital Replacement 18,700 Reserve for Computer Replacement 1,100 Public Grounds Improvements 1,000 All Other Expenses 11000 •Page 16 Total Appropriated Funds-Building Services/Street Lighting $ 763,520 Street Operations & Maintenance Salaries-Full-Time $ 501,000 Salaries-Overtime 63,000 Salaries-Part-Time 100 Premium Pay-Longevity 3,400 Group Medical Insurance 71,400 Training 2,500 Dues & Memberships 500 Clothing Allowance 1,500 Uniform Rental 4,300 Safety Equipment 800 ICMA/RC Deferred Compensation 650 Telephone 1,100 Maintenance Contracts 70,500 Equipment Rental 1,000 Supplies-Office 400 Supplies-All Other 6,000 Subscriptions & Publications 150 Unemployment Insurance 720 Snow & Ice Control Mix 125,000 Traffic & Street Signs 70,000 •Page 17 Small Equipment, Tools & Hardware 2,000 Maintenance & Repairs-Sidewalks, Curbs & Bikepaths 305,000 Maintenance & Repairs-Storm Sewers 5,500 Maintenance & Repairs-Streets & Highways 47,000 Maintenance & Repairs-Dept Equipment 8,500 Maintenance & Repairs-Radios 1,000 Gasoline 750 Diesel Fuel 9,900 Maintenance & Repairs-Parts 17,500 Maintenance & Repairs-Labor 24,400 Lubricants 1,000 Overhead 29,000 Contractual Auto Services 14,000 Operating Equipment-Department 2,000 Reserve for Capital Replacement 81,000 Reserve for Computer Replacement 1,100 Building Improvements 500 Sidewalk & Bikepath Construction 100 IRMA Deductibles 3,000 All Other Expenses 500 Total Appropriated Funds-Street Operations $ 1,477,770 Public Works Management & Administration Salaries-Full-Time $ 240,000 •Page 18 Salaries-Overtime 300 Salaries-Part-Time 32,000 Premium Pay-Longevity 2,100 Group Medical Insurance 53,000 Professional Training 6,250 Dues & Memberships 3,000 Clothing Allowance 300 Safety Equipment 400 Telephone 3,500 Travel 300 Supplies-Office 5,350 Subscriptions & Publications 1,500 Unemployment Insurance 480 ICMA/RC Deferred Compensation 3,000 Maintenance & Repairs-Dept Equipment 3,600 Gasoline 900 Maintenance & Repairs-Parts 400 Maintenance & Repairs-Labor 1,000 Overhead 1,000 Contractual Auto Services 1,600 Office Furniture & Equipment 14,500 Reserve for Capital Replacement 2,700 •Page 19 Reserve for Computer Replacement 700 All Other Expenses 500 Total Appropriated Funds-Public Works Management $ 378,380 & Administration Forestry/Parkway/Landscape Maintenance Salaries-Full-Time $ 515,000 Salaries-Overtime 4,000 Salaries-Part-Time 42,500 Premium Pay-Longevity 2,200 Group Medical Insurance 69,500 Professional Training 2,000 Dues & Memberships 750 Clothing Allowance 1,900 Uniform Rental 4,500 Safety Equipment 800 ICMA/RC Deferred Compensation 650 Telephone 2,500 Maintenance Contracts 10,250 Equipment Rental 1,000 Supplies-Office 400 Supplies-All Other 5,500 Subscriptions & Publications 150 Unemployment Insurance 800 •Page 20 Chemicals & Fertilizers 9,500 Small Equipment, Tools & Hardware 650 Maintenance & Repairs-Parkway Trees 20,000 Maintenance & Repairs-Dept Equipment 800 Maintenance & Repairs-Radios 650 Gasoline 1,300 Diesel Fuel 8,900 Maintenance & Repairs-Parts 10,000 Maintenance & Repairs-Labor 23,000 Lubricants 650 Overhead 26,000 Contractual Auto Services 4,000 Office Furniture 500 Operating Equipment-Department 5,000 Reserve for Capital Replacement 54,000 Reserve for Computer Replacement 1,000 All Other Expenses 11000 Total Appropriated Funds-Forestry/Parkway/Landscape $ 831,350 Maintenance Emergency Services & Disaster Agency Salaries-Part-Time $ 25,000 Professional Training 3,500 Dues & Memberships 200 Telephone 1,800 Computer Services 100 •Page 21 Supplies-Office 150 Subscriptions & Publications 650 Maintenance & Repairs-Dept Equipment 4,500 Maintenance & Repairs-Radios 4,250 Gasoline 300 Maintenance & Repairs-Parts 400 Maintenance & Repairs-Labor 600 Overhead 650 Contractual Services 1,200 Operating Equipment-Department 3,500 Reserve for Capital Replacement 7,000 All Other Expenses 600 Total Appropriated Funds-Emergency Services & Disaster $ 54,400 Agency Transfer Non-Operating Transfer to Debt Service Fund $ 650,000 Transfer to IMRF Fund 20,000 Transfer to Capital Projects Fund 900,000 Transfer to Motor Fuel Tax Fund 50,000 Transfer to Arboretum Golf Course Fund 100,000 Transfer to Refuse Service Fund 75,000 Transfer to Buffalo Grove Golf Club 40,000 All Other Expenses 110,000 Total Appropriated Funds-Transfer Non-Operating $ 1,945,000 •Page 22 Total Appropriated Funds-Corporate Fund $23,142,230 WATERWORKS & SEWERAGE FUND Water Operating Salaries-Full-Time $ 380,000 Salaries-Overtime 21,000 Salaries-Part-Time 52,000 Premium Pay-Longevity 1,500 Group Medical Insurance 49,000 Professional Training 5,000 Dues & Memberships 400 Clothing Allowance 1,750 Uniform Rental 3,300 Safety Equipment 5,100 ICMA/RC Deferred Compensation 425 Telephone 6,400 Maintenance Contracts 11,000 Printing 8,500 Fiscal Agent Fees 6,000 Equipment Rental 800 Supplies-Office 400 Supplies-All Other 2,700 Risk Management Pool 125,000 •Page 23 Unemployment Insurance 640 Employer's Contributions-Pension 35,000 Electric-Water & Sewer 150,000 Gas-Water & Sewer 3,000 Water Sample Analysis 10,000 Water Meters 35,000 Chemicals & Fertilizers 9,500 Small Equipment, Tools & Hardware 1,100 Maintenance & Repairs-Well Equipment 10,000 Maintenance & Repairs-Mains & Services 7,000 Maintenance & Repairs-Water Meters 8,500 Maintenance & Repairs-Reservoirs 7,000 Maintenance & Repairs-Hydrants & Valves 10,000 Maintenance & Repairs-Pumping Stations 2,000 Maintenance & Repairs-Department Equipment 1,500 Maintenance & Repairs-Radios 450 Gasoline 2,500 Diesel Fuel 4,000 Maintenance & Repairs-Parts 7,000 Maintenance & Repairs-Labor 12,600 Lubricants 1,000 Overhead 15,500 Contractual Auto Services 2,500 Operating Equipment-Department 1,000 •Page 24 Reserve for Capital Replacement 47,800 Reserve for Computer Replacement 1,800 Reserve for Well Improvements 6,000 System Improvements 90,000 Recapture Payments 275,000 Transfer to Corporate Fund 477,900 IRMA Deductibles 2,000 Northwest Water Commission 1,250,000 All Other Expenses 300 Total Appropriated Funds-Water Operating $ 3,167,865 Sewer Operating Salaries-Full-Time $ 165,000 Salaries-Overtime 12,200 Salaries-Part-Time 100 Premium Pay-Longevity 1,000 Group Medical Insurance 26,000 Professional Training 2,000 Clothing Allowance 500 Uniform Rental 1,500 Safety Equipment 6,000 ICMA/RC Deferred Compensation 200 Telephone 9,500 •Page 25 Maintenance Contracts 7,000 Equipment Rental 9,000 Subscriptions & Publications 100 Supplies-Office 400 Supplies-All Other 600 Risk Management Pool 40,000 Unemployment Insurance 240 Employer's Contributions-Pension 14,000 Electric-Water & Sewer 45,000 Lake County Sewer Tap-on Fees 160,000 Lake County Treatment Fee 2,250,000 Small Equipment, Tools & Hardware 500 Maintenance & Repairs-Storm & Sanitary Sewers 2,500 Maintenance & Repairs-Lift Stations 9,000 Maintenance & Repairs-Department Equipment 7,000 Maintenance & Repairs-Radios 250 Gasoline 300 Diesel Fuel 3,000 Maintenance & Repairs-Parts 3,500 Maintenance & Repairs-Labor 6,700 Lubricants 300 Overhead 7,500 Contractual Auto Services 1,750 Operating Equipment-Department 9,500 0 Page 26 Reserve for Capital Replacement 24,800 System Improvements 108,000 IRMA Deductibles 1,000 All Other Expenses 300 Total Appropriated Funds-Sewer Operating $ 2,936,240 Total Appropriated Funds-Waterworks & Sewerage Fund $ 6,104,105 ILLINOIS MUNICIPAL RETIREMENT FUND Employers Contribution-FICA $ 333,000 Employers Contribution-Medicare 170,000 Employers Contribution-IMRF 305,000 Total Appropriated Funds-Illinois Municipal Retirement Fund $ 808,000 PARKING LOT FUND Salaries-Full Time $ 1,000 Salaries- Part-Time 5,250 Employer's Contribution-FICA 350 Employer's Contribution-Medicare 100 Telephone 1,000 Maintenance Contracts 10,000 Supplies-All Other 1,500 Tenant & Landlord Policies 3,500 Traffic & Street Signs 1,000 Chemicals & Fertilizers 5,000 Electric-Parking Lot 11,000 Facilities-Gas 1,000 Maintenance & Repairs-Parking Lot 1,200 Maintenance & Repairs-Parking Lot Lights 2,500 Maintenance & Repairs-Buildings & Facilities 8,000 Maintenance & Repairs-Parkway Trees 1,500 •Page 27 Lease Payments 60,000 Pace Parking Lot Fees 21,500 All Other Expenses $ 500 Total Appropriated Funds-Parking Lot Fund $ 135,900 MOTOR FUEL TAX FUND Street Maintenance & Reconstruction $ 1,201,250 Total Appropriated Funds-Motor Fuel Tax Fund $ 1,201,250 CAPITAL PROJECTS FUND-FACILITIES DEVELOPMENT Police Headquarters Improvement $ 30,000 PSC Storage AdditionNard Improvements 600,000 Municipal Parking Facility Maintenance 24,000 Metra Parking Lot Expansion 125,000 IL Route 83 Bikepath Overpass 140,000 Buffalo Grove Road/Thompson Blvd Signal 230,000 Photocopier Upgrade 23,000 Building Sprinkler System Improvements 63,000 Wireless Data Network 55,000 Council Chamber A/V System $ 26,000 Total Appropriated Funds-Capital Projects Fund-Facilities $ 1,316,000 Development CAPITAL PROJECTS FUND-CONTRACTUAL STREET MAINTENANCE Transfer to Debt Service Fund $ 1,000 Lake-Cook/Milwaukee Int. Improvement 35,000 Port Clinton Road/Prairie Road Intersection Improvement 1,660,000 •Page 28 Busch Pkwy/Deerfield Pkwy Intersection Improvement 95,000 Illinois Rt 83 Street Improvement 30,000 Lake-Cook/Wisconsin Central Bike Path 600,000 Weiland Road/Pauline Avenue Intersection Improvement 365,000 Total Appropriated Funds-Capital Projects Fund-Contractual $ 2,786,000 Street Maintenance CONTRACTUAL STREET MAINTENANCE DEBT SERVICE FUND Principal Payments-G.O. Bonds $ 200,000 Interest Payments-G.O. Bonds 160,000 Total Appropriated Funds-Contractual Street Maintenance $ 360,000 Debt Service Fund SPECIAL SERVICE AREA DEBT SERVICE FUND Interest Payments-G.O. Bonds $ 1,185,000 Principal Payments-G.O. Bonds 460,000 Fiscal Agents Fees 5,000 Total Appropriated Funds-Special Service Area Debt Service Fund $ 1,650,000 FACILITIES DEVELOPMENT DEBT SERVICE FUND Principal Payments-G.O. Bonds $ 442,000 Interest Payments-G.O. Bonds 265,000 Fiscal Agents Fees 6,500 Total Appropriated Funds-Facilities Development Debt $ 758,500 •Page 29 Service Fund TAX INCREMENT FINANCING AREA DEBT SERVICE FUND Interest Payments-T.I.F. Revenue Bonds $ 450,000 Principal Payments-T.I.F. Revenue Bonds 465,000 Principal Payments-T.I.F. Bonds-Advance Call 65,000 Fiscal Agents Fees 10,000 Total Appropriated Funds-Tax Increment Financing Area $ 990,000 Debt Service Fund POLICE PENSION FUND Transfer to Reserve for Future Obligations $ 1,275,000 All Other Expenses 34,000 Pension Fund Obligations-Police 510,000 Total Appropriated Funds-Police Pension Fund $ 1,819,000 FIRE PENSION FUND Transfer to Reserve for Future Obligations $ 1,235,000 All Other Expenses 20,000 Pension Fund Obligations-Fire 65,000 Total Appropriated Funds-Fire Pension Fund $ 1,320,000 CENTRAL GARAGE FUND Salaries-Full-Time $ 295,000 Salaries-Overtime 5,000 Premium Pay-Longevity 800 Group Medical Insurance 40,000 Professional Training 1,800 •Page 30 Dues & Memberships 250 Clothing Allowance 900 Uniform Rental 2,500 Safety Equipment 600 Telephone 1,300 Travel 50 Maintenance Contracts 20,500 Equipment Rental 700 Printing 100 Supplies-Office 400 Supplies-All Other 7,500 Subscriptions & Publications 3,600 Unemployment Insurance 400 Small Equipment, Tools & Hardware 1,100 Maintenance & Repairs-Dept Equipment 700 Maintenance & Repairs-Radios 100 Gasoline 85,000 Diesel Fuel 46,000 Maintenance & Repairs-Parts 103,000 Maintenance & Repairs-Labor 1,400 Lubricants 6,000 Contractual Auto Services 61,000 Operating Equipment-Department 5,000 •Page 31 Reserve for Capital Replacement 415,000 IRMA Deductible Reimbursement 2,000 All Other Expenses 250 Total Appropriated Funds-Central Garage Fund $ 1,107,950 CORPORATE PURPOSE BOND PRINCIPAL AND INTEREST Principal Payments-G.O. Bonds 300,000 Interest Payments-G.O. Bonds 15,000 Total Appropriated Funds-Corporate Purpose Bond Principal $ 315,000 and Interest REFUSE SERVICE FUND Transfer to SWANCC $ 1,300,000 Total Appropriated Funds-Refuse Service Fund $ 1,300,000 TOTAL APPROPRIATED FUNDS Corporate Fund $23,142,230 Waterworks and Sewerage Fund 6,104,105 Illinois Municipal Retirement Fund 808,000 Parking Lot Fund 135,000 Motor Fuel Tax Fund 1,201,250 Capital Projects Fund-Facilities Development 1,316,000 Capital Projects Fund-Contractual Street Maintenance 2,786,000 Contractual Street Maintenance Debt Service Fund 360,000 Special Service Area Debt Service Fund 1,650,000 Facilities Development Debt Service Fund 758,500 Tax Increment Financing Area Debt Service Fund 990,000 •Page 32 Police Pension Fund 1,819,000 Fire Pension Fund 1,320,000 Central Garage Fund 1,107,950 Corporate Purpose Bond Principal and Interest 315,000 Refuse Service Fund 1,300,000 Grand Total Appropriations $45,113,935 The aforementioned appropriated sums for the Corporate Fund, Illinois Municipal Retirement Fund, Parking Lot Fund, Motor Fuel Tax Fund, Capital Project Funds, Debt Service Funds, Police Pension Fund, Fire Pension Fund and Central Garage Fund are hereby appropriated from general property taxes, other local, state- shared and Home Rule taxes, licenses and permits, intergovernmental revenue, operating transfers, investment income and other miscellaneous revenues, fees and charges along with the proceeds of debt issued by the Village for general corporate and other purposes as provided for by statute and ordinance. The aforementioned appropriated sums for the Waterworks and Sewerage Fund, along with the Revenue Bond reserve account groups are hereby appropriated from receipts from the sale of water and sewer service, debt service lees, sales of water meters, connection fees, operating transfers, general property taxes, interest income and other revenues and fees of the Fund as provided by the Waterworks and Sewerage Refunding Revenue Bond Ordinances, Corporate Purpose General Obligation Bond Ordinances and the Ordinance (as amended from time-to- time) Providing for the Regulation and Operations of the Combined Waterworks and Sewerage System. SECTION 2. Any unexpended balance of any items of any appropriation by this Ordinance may be expended in making up any insufficiency in any other item of appropriation made by this Ordinance. SECTION 3. If any item of portion of this Ordinance is for any reason held invalid, such decision shall not effect the validity of the remaining portion(s) of such item or the remaining portion(s) of this Ordinance. •Page 33 SECTION 4. This Ordinance shall be in full force and effect from and after its passage, approval and publication as provided for by law. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 2000.APPROVED: ,2000. APPROVED: Village President ATTEST: Village Clerk TO: WILLIAM R. BALLING FROM: Raymond O. Rigsby DATE: March 1, 2000 SUBJECT: AWARD BID FOR EMERGENCY GENERATOR REPLACEMENT FIRE STATION 25 Bill, staff reviewed the two bids submitted for the replacement and installation of the emergency generator at Fire Station 25. The bids were submitted by: 0 Page 34 Aldridge Electric, Inc. $39, 225.00 28752 North Bradley Rd. Libertyville, IL. 60048 ABET Inc. Electric Contractors $68, 500.00 200 South Park Avenue Lake Villa, IL. 60046 The low bidder, Aldridge Electric, Inc. complies with the Village of Buffalo Grove specification and offers our choice of generator makes Onan, Caterpillar or Kohler. The three makes are in operation at various village facilities. I respectfully request that the Village President and Board of Trustees award the bid for the replacement and installation of the emergency generator at Fire Station 25 to the low bidder Aldridge Electric, Inc. for a cost not to exceed$39,225.00. If you have any questions,please let me know. Raymond O. Rigsby g:/common/opsadmin/memo/generatorFire25.doc 0 Page 35 Board Agenda Item Submittal XI-F Requested By: Thomas C Allenspach Entered By: Jack B Weyrauch Agenda Item Title: Award of Construction Contract, Fire Station#25 Overhead Door Modifications Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 03/02/2000 03/06/2000 0 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $32,710 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The bid opening for the Fire Station #25 Overhead Door Modifications project took place on February 24,2000. Despite the fact that five masonry contractors and five overhead door contractors were sent direct invitations along with the standard publications in the Daily Herald and Dodge Reports plan service, only one contractor,Door Systems,turned in a bid. This may reflect the strong demand for construction generally and the relatively small size of this project specifically. With the start of the construction season just ahead, and barring a major change in the economy in general, re-bidding the project would probably not result in more and lower bids. Delaying the project for a significant time hoping for a more favorable bidding climate would probably not be in the Village's best interest. The critically small clearance between the fire apparatus and the existing doors is an operational problem for the Fire Department. Several times a truck has brushed the doors resulting in costly damage to the doors and equipment on the truck. The project should be completed before any major damage is done. Door Systems is a qualified contractor with in-house masons and carpenters as well as overhead door mechanics. Door Systems' bid of$32,710 (including $3,300 in alternates, see attached bid tabulation) along with other project costs of$6,000 (architects design fee and Village overhead costs) exceeds the project budget of$35,000. The need for the alternates,which cover complete replacement of the door tracks,operators,and springs,will be determined as the Work is done. If the alternates are not required,the overall project cost will be reduced from $38,710 to $35,410. Bill Brimm has confirmed that although the project cost may exceed the budget by from $410 to $3,710,these numbers are still within the appropriation. Therefore,my recommendation is that the Village President and Board of Trustees award the construction contract for the Fire Station #25 Overhead Door Modifications to Door Systems in the amount of$32,710 at their March 6,2000 meeting. Following the normal procedure,execution of the agreement will be contingent upon the Village Attorney's final review. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El Bidtab.xls Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Z Y U U N � U 2 O Q o � � N N � O N -p d N N 0 O � 'O 0 N Q M of O O '^ O V/ fn fn Z 0 C (� m Q Q tU LL O 0 U 0) o 0 .� v c (n O Q o 00p O 0 O o a0Q m LL J m v LL m = m O L Q Q O H o a > m J 0 O J Lo Q o N Z o 0 0 Q QO � o o W m ai m m m LL 0 w O m m E E m` Q L M m o o O Y ca 14- m O p E N yam► (D H m z N 0 Q J m m cu W cl m O U = m ii U 0 ti � X a m Board Agenda Item Submittal XI-G Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Initial Acceptance-Insignia Point Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/23/2000 03/06/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Please find attached the Certificate of Initial Acceptance and Approval for the subject project. The project is complete and approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 233.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: i Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: February 23, 2000 SUBJECT: INITIAL ACCEPTANCE—INSIGNIA POINT Please find attached the Certificate of Initial Acceptance and Approval for the subject proj ect. The project is complete and approval is recommended. Richard K. Kuenkler, P.E. G:AENGINEER\RKK\MEMOS\233.doc xc: Thomas W. Meyer, Insignia Homes Board Agenda Item Submittal XI-x Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Initial Acceptance-Shell/McDonalds Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/01/2000 03/06/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Please find attached the Certificate of Initial Acceptance &Approval for the subject project. The project is complete and approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 233.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: i Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: March 1, 2000 SUBJECT: INITIAL ACCEPTANCE— SHELL/MCDONALDS Please find attached the Certificate of Initial Acceptance and Approval for the subject proj ect. The project is complete and approval is recommended. Richard K. Kuenkler, P.E. G:AENGINEER\RKK\MEMOS\233.doc xc: Todd Tageson, Equiva Tech Services Board Agenda Item Submittal XI-I Requested By: Paul A Soucy Entered By: Phillip W Versten Agenda Item Title: Proclaiming March 12-18 as Severe Weather Preparedness Week Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/02/2000 03/06/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Proclaiming March 12 - 18 as Severe Weather Preparedness Week Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIII-A Requested By: Gregory P Boysen Entered By: Phillip W Versten Agenda Item Title: Motion to Reaffirm Resolution No.2000-9 Approving Interagency Agreement for the Buffalo Grove Pedestrian Safety Enhancement Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/02/2000 03/06/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $137,476 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As you requested,Bill Raysa and I have reviewed the various drafts of the revised Buffalo Grove Pedestrian Safety Enhancement Project which had been prepared by the attorneys for the Aptakisic-Tripp School District. The attached fourth draft has reestablished the business terms of the agreement which had originally been negotiated by the Village,Park District and School District and Rotary Club. Bill Raysa has suggested that the appropriate means of formalizing this final form of the agreement is to approve a motion to reaffirm Resolution No. 2000-09 entitled "A Resolution Approving an Agreement Between the Village of Buffalo Grove,the Buffalo Grove Park District,the Aptakisic-Tripp Community Consolidated School District 102 and the Buffalo Grove Rotary Club Concerning the Proposed Buffalo Grove Pedestrian Safety Enhancement Project" at the Village Board's next regular meeting scheduled for Monday,March 6,2000. If you have any Questions concerning this matter,please let me know. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: