2000-04-03 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF
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BUFFALO GROVE ��
Fifty Raupp Blvd.
Buffalo Grove,IL 60089-2196 Phone 847-459-2500 Meeting of the Village of Buffalo Grove Board of Trustees
Fax 847-459-0332 Regular Meeting.
April 3, 2000
7:30 PM
I. Call to Order
II. Pledge of Allegiance
Ill. Roll Call
IV. Approval of Minutes from 3/20/00 (under separate cover)
V. Approval of Warrant# 907
VI. Village President's Report
A. Proclamation - International Building Safety Week, April 2 - 8 (Trustee Hendricks)
B. Commendations for the Players and Coaches of the 1999-2000 Buffalo Grove High
School Girls Varsity Basketball Class AA Illinois High School Association
Champions
VII. Reports from the Trustees
VIII. Village Manager's Report
IX. Special Business
X. Questions from the Audience
Discussion on questions from the audience will be limited to 10 minutes. Presentations
before the Village Board should be scheduled through the Village Manager's Office five days
prior to each meeting.
XI. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will
be no separate discussion of these items unless a Board member or citizen so requests, in
which event, the item will be removed from the General Order of Business and considered
after all other Regular Agenda items. (Attached).
XII. Ordinances and Resolutions
A. Ordinance No 2000- Amending "Chapter 9.38 - Noise" of the Village of
Buffalo Grove Municipal Code to Include Regulations Limiting Noise-Producing
Construction Activities to Certain Hours of Work (Trustee.Hendricks)
B. Ordinance No. 2000- Amending "Chapter 5.08 -Amusement Activities" of the
Village of Buffalo Grove Municipal Code to include "art festivals and concerts", and
modifying the Amusement Activity Permit Application to seek additional, pertinent
information. (Trustee Glover)
Y v
C. Resolution No. 2000- Approving an Illinois First Grant Agreement with the
Illinois Department of Commerce and Community Affairs Related to the Combined
Area Fire Training (CAFT) Fire Training Systems Project (Trustee Berman)
XIII. Old Business
A Award - other:
Award of Construction Contract to Martin Peterson Company in the amount of
$27,093 to Complete the Public Service Center HVAC Replacement and Ventilation
Improvements Project. (Trustee Marienthal)
XIV. New Business
A. Authorization to Bid:
Authorization to Bid Five (5) New Community Entrance Signs (Trustee Braiman)
XV. Executive Session
XVI. Adjournment: Approximately 10:30 p.m.
The Village Board will make every effort to accommodate all items on the agenda by 10:30
p.m. The Board, does, however, reserve the right to defer consideration of matters to
another meeting should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities,
who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the
accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable
accommodations for those persons.
Consent Agenda
April 3, 2000
7:30PM
Xl. Ordinances and Resolutions
None
New Business
A. Acceptance:
Acceptance of FY1999 Golf Course Fund Audit for the year-ended December 31,
1999 for both the Buffalo Grove Golf Club and Arboretum Golf Course Funds.
(Trustee Berman)
RECOMMENDATION: Approve by motion.
SUMMARY: Acceptance is recommended of this annual independent audit for the
year-ended December 31, 1999 for both the Buffalo Grove Golf Club and
Arboretum Golf Course funds.
B. Proclamation on Agenda:
Proclamation - Proclaiming May 10, 2000 as Senior Celebration Day in Buffalo
Grove. (Trustee Glover)
RECOMMENDATION: Approve by motion.
• SUMMARY: Proclaims May 10, 2000 as Senior Celebration Day in Buffalo Grove.
Old Business
None
Meeting of the Village of Buffalo Grove Board of Trustees
Regular Meeting
April 3, 2000
7:30 PM
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Approval of Minutes 3/20/00 (under separate cover)
V. Approval of Warrant 907
VI. Village President Report
VII. Reports from the Trustees
Vill. Village Manager's Report
IX. Special Business
X. Questions from the Audience
Discussion on questions from the audience will be limited to 10 minutes. Presentations
before the Village Board should be scheduled through the Village Manager's Office five
days prior to each meeting.
XI. Consent Agenda
None
XII. Ordinances and Resolutions
XIII. Old Business
XIV. New Business
XV. Executive Session
XVI. Adjournment: Approximately 10.30 p.m.
The Village Board will make every effort to accommodate all items on the agenda by 10.30
p.m. The Board, does, however, reserve the right to defer consideration of matters to
another meeting should the discussion run past 10.30 p.m.
The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities,
who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the
accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable
accommodations for those persons.
Consent Agenda
April 3, 2000
7:30 PM
XI. Ordinances and Resolutions
None
New Business
None
Old Business
None
Board Agenda Item Submittal VI-A
Requested By: Edward Schar Entered By: Phillip W Versten
Agenda Item Title:
Proclamation-International Building Safety Week,April 2-8
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
03/23/2000 04/03/2000 0 Consent Agenda g&Z
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Proclaiming the week of April 2 - 8 as "International Building Safety Week 2000" in Buffalo
Grove. This year's theme: "Codes Save Lives."
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Board Agenda Item Submittal VI-B
Requested By: Phillip W Versten Entered By: Phillip W Versten
Agenda Item Title:
Commendations for the Players and Coaches of the 1999-2000 Buffalo Grove High School Girls Varsity Basketball
Class AA Illinois High School Association Champions
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
03/28/2000 04/03/2000 0 Consent Agenda OVM
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
The attached commendations honor the players and coaches, listed below, of the 1999-2000
Buffalo Grove High School Girls Varsity Basketball Class AA Illinois High School
Association Champions:
Piper Mead
Melissa Counley
Allison Guth
Tiffany Mah
Laura Becker
Lindsey Hamma
Kristen Schaap
Patty Vermigho
Kathleen Nowicki
Melissa Peterson
Kendra Ryl
Coach Tom Dineen
Assistant Coach Laura Vermigho
Assistant Coach Rick Schoffstall
Assistant Coach Laura Stock
Assistant Coach Peter Duffer
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
BGBBALLCOM.doc
BGBBALLCOM Coach Vermiglio.
BGBBALLCOM Coach Duffer.dc
BGBBALLCOM Coach Schoffstall.
BGBBALLCOM Coach Stock.d
BGBBALLCOM Coach Dineen.d(
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
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Board Agenda Item Submittal XI-A
Requested By: Scott D Anderson Entered By: Scott D Anderson
Agenda Item Title:
Acceptance of FY1999 Golf Course Fund Audit for the year-ended December 31, 1999 for both the Buffalo Grove Golf
Club and Arboretum Golf Course Funds.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
0 Consent Agenda
03/29/2000 04/03/2000 0 Regular Agenda Finance&GS
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Attached, please find for review, comment, and acceptance the Village's FYI 999 annual audit
for the year-ended December 31, 1999 for both the Buffalo Grove Golf Club and Arboretum
Golf Course funds. The report has been prepared by the village's independent auditors, Pandolfi,
Toploski, Weiss, and Co., and follows generally accepted accounting and auditing principles as
they apply to governmental enterprise funds.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Board Agenda Item Submittal XI-B
Requested By: Phillip W Versten Entered By: Phillip W Versten
Agenda Item Title:
Proclamation-Proclaiming May 10,2000 as Senior Celebration Day in Buffalo Grove.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
03/10/2000 04/03/2000 0 Consent Agenda OVM
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Senior Celebration Day is designed to celebrate the contributions older adults have made
and continue to make to the quality of life in our communities. Co-sponosred by High
School District 214 and surrounding municipalities, it represents an opportunity to
illustrate the extent of community resources, private and public, that are available to
seniors.
The 12th Annual Senior Celebration Day event will be held at Randhurst Shopping Center
from 9 AM to 5 PM. Entertainment, presentations and services such as health screenings
will be available throughout the day free of charge to seniors.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
0
l I
SENIOR CELEBRATION DAY Prodamatio
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
SENIOR CELEBRATION DAY
MAY 10,2000
WHEREAS,education is a lifelong process; and,
WHEREAS,public education is a community enterprise and community education philosophy
advocates full use of the public facilities,programs and services by every age group in the
community; and
WHEREAS,the skills,talents, and experiences of senior citizens are untapped resources in many
communities and intergenerational cooperation promotes efficient use of human resources; and,
WHEREAS,community education promotes the use of community resources, community
volunteers in schools, senior citizen centers and community agencies, and maximizes the use of
human resources to provide educational opportunities for community residents of all ages.
WHEREAS,the goal of community education is to promote a sharing, caring, learning
community; and
WHEREAS, senior citizens have earned our respect and recognition for their past
accomplishments, and their present and future contributions; and
WHEREAS, "Honor the Past, Imagine the Future" is the theme of Senior Celebration Day
cosponsored by the Township High School District 214 Community Education Program and the
Villages of Arlington Heights, Buffalo Grove, Des Plaines, Elk Grove, Mount Prospect, Prospect
Heights, Rolling Meadows,Wheeling, and Palatine Township to encourage and develop
programs and activities to meet the needs of all the citizens in the Village of Buffalo Grove.
NOW, THEREFORE, I, ELLIOTT HARTSTEIN, President of the Village of Buffalo Grove, do
hereby proclaim May 10, 2000 as "Honor the Past, Imagine the Future," in recognition of the
twelfth Annual Senior Celebration Day and call upon the residents of High School District 214
and the Village of Buffalo Grove to recognize and celebrate the bonds they have discovered,the
partnerships they have formed, and the sense of community they have strengthened through
community education programs.
Dated this 3rd day of April 2000.
Elliott Hartstein
Village President
Board Agenda Item Submittal xII-A
Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni
Agenda Item Title:
Ordinance No 2000- Amending"Chapter 9.38-Noise"of the Village of Buffalo Grove Municipal Code to Include
Regulations Limiting Noise-Producing Construction Activities to Certain Hours of Work
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
03/16/2000 04/03/2000 0 Consent Agenda OVM
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
This is a follow-up to the Village Board discussion on Tuesday, February 22, 2000 concerning
the Village's Noise Ordinance and Amusement Permit Regulations.
Briefly, the proposed ordinance does not change the existing definition of noise. As requested
by the Village Board, construction regulations relating to hours of work are added to the Noise
Ordinance, based on the unwritten policy for construction activity.
Background. Currently, the Village Ordinance identifies the use or operation of a sound
amplification device, noise within a multiple-family structure, and violations and penalties that
may be imposed. The unwritten policy for construction activity is to limit work hours to 7:00 a.m.
to 7:00 p.m. during weekdays and 8:00 a.m. to 7:00 p.m. on weekends. This limitation is
particular only to noise generated at construction sites, but not all construction activities (i.e.
electrical, plumbing, drywall work, and so forth). Certainly, education of our rules and
regulations is a continuous practice, and enforcement is often challenging. However, setting the
recommendations described herein will enable the Village staff to follow a prescribed set of
guidelines, and offer the written regulations to contractors whereby enabling the staff to enforce
consistently and appropriately.
No change
recommended:
Village of Buffalo
Grove Ordinance.
9.38.020 Noise
prohibited.
It is unlawful to use or
operate a sound
amplification device
from ten-thirty p.m. to
eight a.m. local time
Sunday through
Thursday and from one
minute after midnight
to eight a.m. local time
Friday, Saturday and
holidays, so that the
device produces
distinctly and loudly
audible sounds beyond
the boundary of the
property, parcel, street
or place from which the
sound originates. (Ord.
94-85 § 53 (part),
1994).
Recommendation to
add the following:
9.38.037 Construction
Regulations - Hours of
Work.
No work associated
with (a) interior
construction that
produces distinctly and
loudly audible sounds
beyond the boundary
of the property, (b) the
preparation of land for
development, or (c)
exterior construction or
exterior reconstruction
of a structure, shall be
allowed to occur on
any weekday prior to
7:00 A.M. nor after
7:00 P.M. No such
activity shall be
allowed to occur on
either Saturday or
Sunday prior to 8:00
A.M. nor after 7:00
P.M. Activities subject
to these limitations
shall include, but not
be limited to, noise
generating activities
such as the operation
of engines, equipment,
hammers, power tools
and similar equipment.
The Village Engineer,
or designee, may grant
permission for work
outside the above
stated hours due to
unique circumstances.
The proposed Ordinance has
been reviewed by legal counsel
and the Integrated Management
Team consisting of Bill Balling,
Ghida Sahyouni, Dick Kuenkler,
Leo McCann, Ed Schar, and
Brian Sheehan. The Village
Board's approval is
recommended.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
_U
BGNOISE2.doc
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Ordinance No. 2000 -
Amending Chapter 9.38 Noise of the
Village of Buffalo Grove Municipal Code
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois
Constitution of 1970; and,
WHEREAS,the corporate authorities of the Village of Buffalo Grove believe it is in the best
interest of the Village to promote the public health, safety and welfare of the residents of the Village
of Buffalo Grove to amend the Municipal Code of said Village.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS:
Section 1. Section 9.38.037 is hereby added to the Village of Buffalo Grove Municipal Code to
read as follows:
9.38.037 Construction Regulations - Hours of Work
No work associated with(a)interior construction that produces distinctly and loudly audible
sounds beyond the boundary of the property, (b)the preparation of land for development, or
(c) exterior construction or exterior reconstruction of a structure, shall be allowed to occur
on any weekday prior to 7:00 A.M. nor after 7:00 P.M. No such activity shall be allowed to
occur on either Saturday or Sunday prior to 8:00 A.M. nor after 7:00 P.M. Activities subject
to these limitations shall include,but not be limited to,noise generating activities such as the
operation of engines, equipment,hammers,power tools and similar equipment. The Village
Engineer, or designee, may grant permission for work outside the above stated hours due to
unique circumstances.
2
Section 2. Every section and provision of this ordinance shall be separable,and the invalidity of
any portion of this ordinance shall not affect the validity of any other portion of this ordinance.
Section 3. This Ordinance shall be in full force and effect from and after its passage, approval
and publication.
AYES:
NAPES:
ABSENT:
ABSTAIN:
PASSED: , 2000.
APPROVED: , 2000.
PUBLISHED: , 2000.
APPROVED:
Village President
ATTEST:
Village Clerk
3/28/2000
N:\LEGAL\BGN01SE2.WPD
Board Agenda Item Submittal xII-B
Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni
Agenda Item Title:
Ordinance No.2000- Amending"Chapter 5.08-Amusement Activities"of the Village of Buffalo Grove Municipal
Code to include"art festivals and concerts",and modifying the Amusement Activity Permit Application to seek
additional, pertinent information.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
03/29/2000 04/03/2000 0 Consent Agenda OVM
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
This is a follow-up to the Village Board discussion on Tuesday, February 22, 2000 concerning
the Village's Noise Ordinance and Amusement Permit Regulations.
Staff recommends the definition
of "Amusement Activities" be
amended to include "art festivals
and concerts", and the
Amusement Activity Permit
Application be modified.
Background. In October, 1999
an Integrated Management
Team was established to review
a local businesses outdoor
music concerts and provide a
recommendation for the 2000
Concert Series. Committee
members consisted of Leo
McCann, Ed Schar, Brian
Sheehan, and Ghida Sahyouni.
The Committee created a permit
application and addressed other
issues relating to the health,
welfare, and safety of the public
when coordinating such events.
Recommended
Definition: Section
5.08.010 Definition -
Amusement Activity
An "amusement activity"
within the terms of this
section includes art
festivals, concerts,
carnivals, circuses, fairs,
trade shows, trade
amusements, boxing and
wrestling exhibitions,
traveling shows and any
other similar or related
type of activity,
conducted for the
furtherance of a business
enterprise.
School, Park District, other
organization exemptions
Past practice has indicated that
baseball, soccer and football
games organized by schools;
park district sports events;
churches, and other nonprofit,
educational, eleemosynary,
charitable or political
organizations organizing similar
events shall continue to be
exempt from the amusement
activity regulations.
Revised Amusement Activity
Permit Application
The attached application shall be
adopted and replace the existing
application. The revised application
seeks additional, pertinent
information as discussed at our IMT
meetings. Paragraph N. shall be
added as follows:
5.08.030
Permit-Application-Conte
nts.
N. All other
information as identified on the
Amusement Activity Permit
Application.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
BGAmuseOrd.doc
E3
AmusApplic.doc
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Ordinance No. 2000 -
Amending Chapter 5.08 Amusement Activities of the
Village of Buffalo Grove Municipal Code
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois
Constitution of 1970; and,
WHEREAS,the corporate authorities of the Village of Buffalo Grove believe it is in the best
interest of the Village to promote the public health, safety and welfare of the residents of the Village
of Buffalo Grove to amend the Municipal Code of said Village.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS:
Section 1. Section 5.08.010 is hereby amended and Subsection N of Section 5.08.030 is hereby
added to the Village of Buffalo Grove Municipal Code to read as follows:
5.08.010 Definition.
An "amusement activity" within the terms of this section includes art festivals; concerts,
carnivals, circuses,fairs,trade shows,trade amusements,boxing and wrestling exhibitions,
traveling shows and any other similar or related type of activity, conducted for the
furtherance of a business enterprise.
5.08.030 Permit—Application—Contents.
N, All other information as identified on the Amusement Activity Permit Application',
Section 2. Every section and provision of this ordinance shall be separable,and the invalidity of
2
any portion of this ordinance shall not affect the validity of any other portion of this ordinance.
Section 3. This Ordinance shall be in full force and effect from and after its passage, approval
and publication.
AYES:
NAPES:
ABSENT:
ABSTAIN:
PASSED: , 2000.
APPROVED: , 2000.
PUBLISHED: , 2000.
APPROVED:
Village President
ATTEST:
Village Clerk
3/28/2000
NAL,ega1\B GAmuseOrd.doc
2
AMUSEMENT ACTIVITY PERMIT APPLICATION
Office Use Only—Review Final Approval
Ll Administration Initials
Ll Finance Department Date:
Ll Building &Zoning/Health
Initials:
Ll Police Department
Ll Fire Department
Ll Other The application must be presented a
Ll Management Co. (written approval required). minimum of thirty days prior to the first day
f-%+h r M -+w,, 4 .,, , h ,++, h + of operation of the proposed activity.
Name of Organization
Address
Name of Applicant/Contact
Address
Telephone - Day Evening
Event Name
Description of event:
Is the event a fundraiser? Yes No Describe beneficiary:
Event Date(s)
Hours
Location
Expected Attendance
Will there be music/entertainment? Yes No Provide schedule, if applicable.
Will sound be amplified? Yes No Describe type of amplification.
Will admission or fees be charged? Yes No Describe.
Describe set-up and teardown schedule, including dates ×.
Describe Security Plan.
Parking Plan.
Restroom Plan.
Trash Collection & Removal Process.
Publicity Plan.
Requirements:
✓ The applicant must provide written notification to shopping center tenants of the event(s).
✓ No extra signage shall be permitted.
✓ Some permits will require a separate application or user fee (food, temporary structure, water,
electric, etc.).
✓ No alcohol shall be sold or given-away on the premises without a Village liquor license. No food
or beverage service shall be sold or given-away at the event, unless authorized by the Village.
✓ Depending on attendance, the Village may require Police or Fire Service at the function. The
petitioner shall pay the costs.
✓ Provide a Certificate of Insurance that the permitee has standard public liability insurance policies
in the amount of not less than $100,000/1,000,000 bodily injury and $25,000 property damage
with the Village of Buffalo Grove named as one of the insured.
✓ The applicant shall comply with all applicable Village ordinances and requirements.
E� Submit this application and a $50.00 non-refundable fee to the Village of Buffalo Grove,
Village Clerk's Office, 50 Raupp Blvd., Buffalo Grove, Illinois 60089.
Telephone: 847-459-2500. Web-site: www.vbg.org.
Approval of this application authorizes the above mentioned applicant/organization to the requested
special event as detailed, providing all requirements outlined by the Village of Buffalo Grove have
been met. If the special event request is approved, the applicant shall assume full responsibility for
compliance with all conditions, fees, and any costs associated with damage to Village property, clean
up by Village crews, or any other additional Village expense caused by this event.
The applicant shall be strictly liable for the acts of its agents, volunteers, officers and employees and
shall indemnify and hold harmless the Village of Buffalo Grove, its officers, agents, and employees
from any claim, suit or liability.
Applicant's Signature &Title Date
Board Agenda Item Submittal xII-C
Requested By: Thomas C Allenspach Entered By: Thomas C Allenspach
Agenda Item Title:
Resolution No.2000- Approving an Illinois First Grant Agreement with the Illinois Department of Commerce
and Community Affairs Related to the Combined Area Fire Training(CAFT)Fire Training Systems Project
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
0 Consent Agenda
03/26/2000 04/03/2000 0 Regular Agenda Fire
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
In order to finalize the Illinois First Grant for $365,000 for expenses related to the Combined
Area Fire Training (CAFT)fire training systems project the attached Grant Agreement requires
approval by the Village President and Board of Trustees.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
_ff
tca4730.doc
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
RESOLUTION NO. 2000-
RESOLUTION APPROVING AN ILLINOIS FIRST GRANT AGREEMENT
WITH THE ILLINOIS DEPARTMENT OF COMMERCE& COMMUNITY AFFAIRS
RELATED TO THE COMBINED AREA FIRE TRAINING(CAFT)
FIRE TRAINING SYSTEMS PROJECT
WHEREAS, an agreement with the Illinois Department of Commerce and
Community Affairs is required in order to finalize the Illinois First Grant for the
Combined Area Fire Training fire training systems project;
NOW, THEREFORE, BE IT RESOLVED, BY THE VILLAGE PRESIDENT
AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK
AND LAKE COUNTIES, ILLINOIS, as follows:
1. The attached agreement entitled, "State of Illinois, Department of Commerce and
Community Affairs, Notice of Grant Award No. 00-121441" - Village of Buffalo
Grove/DCCA Grant Agreement No. 00-121441 is hereby approved.
2. The Village Manager is hereby authorized to execute the agreement. A copy of
said agreement is attached hereto and made a part hereof.
AYES:
NAPES:
ABSENT:
PASSED: , 2000
APPROVED: , 2000
Approved:
Village President
Attest:
Village Clerk
h:\tca\tca4730.doc
Board Agenda Item Submittal xIII-A
Requested By: Gregory P Boysen Entered By: Jack B Weyrauch
Agenda Item Title:
Award of Construction Contract to Martin Peterson Company in the amount of$27,093 to Complete the Public Service
Center HVAC Replacement and Ventilation Improvements Project.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
03/29/2000 04/03/2000 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No Yes 0 No
funds? Is this a budgeted item.?
Projected total budget impact: $27,093
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
After termination of the original contractor for failure to perform,proposals to complete the project were
solicited from two contractors with a history of providing quality work for the Village on other projects.
Bartlett Heating and Air Conditioning's proposal was $136,868.00. Martin Petersen Company's proposal
was $27,093.00.
It is recommended that the construction contract to complete the PSC HVAC Replacement and
Ventilation Improvements project, in the amount of$27,093.00,be awarded to Martin Petersen Company
at the Village Board's April 3, 2000 regular meeting. Following the normal procedure,the contract will
be subject to the Village Attorney's final review.
Documents attached.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Board Agenda Item Submittal xIv A
Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni
Agenda Item Title:
Authorization to Bid Five(5) New Community Entrance Signs
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
03/20/2000 04/03/2000 0 Consent Agenda OVM
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No Yes 0 No
funds? Is this a budgeted item.?
Projected total budget impact: $40,000
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Attached please find a Request for
Proposals for five (5) community
entrance signs. It is recommended
that we replace the current
locations with new signs and add
an additional sign in northern
Buffalo Grove, possibly Buffalo
Grove Road at Rt. 22. A cost per
unit is requested within the RFP;
the Village may increase the
number of signs within the
community at a later date.
It is also requested that we
re-locate the community
organization signs to one central
location. Preliminary discussions
with the Park District indicate they
would consider placing a
community board of organizations
at Emmerich Park, across from the
municipal complex, off of Lake
Cook Road. The Village would also
promote these organizations on our
web site, on the marquee, and the
Village's public access channel.
Existing Locations
• Lake Cook Road —east
• Lake Cook Road —west
• Dundee Road —east
• Dundee Road —west
Proposed Timeline
• April 3—seek board
approval for RFP.
• May 5—deadline to submit
proposals - bid opening at 3:00 p.m.
• May 15— present for board
consideration a contract with the
lowest and most responsible
bidder.
• August 31, 2000—deadline
for the signs to be constructed and
installed.
Recommendation to go out to bid
on this project is requested as
detailed.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
EntranceRFP.doc
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
REQUEST FOR PROPOSALS
COMMUNITY ENTRANCE SIGNS
The Village of Buffalo Grove is currently accepting proposals for the design, manufacture, and
installation of five (5) community entrance signs. This is an estimate quantity that may be increased or
decreased at the discretion of the Village.
The shape, design, and color of the sign will be left to your creative staff; however, the signs should
be free of any decorative symbols or icons. The signs must have a protective coating to guard against
vandalism. Please note that the Village encourages proposals for partial brick signs. The wording on
the proposed signs should read "Village of Buffalo Grove"; incorporating the Village's logo, see
attachment 1. The Village reserves the right to accept or reject any or all proposals.
Reflectorization or illumination of the sign face is desirable, but not required. No flashing lights or
moving parts will be allowed. Any color other than red, orange, or yellow may be used for the sign
background.
The signs shall be constructed and installed by August 31, 2000. The selected bidder must comply
with Cook County, Lake County, and Illinois Department of Transportation regulations.
Three (3) copies of the sealed proposal for the construction and installation of the entrance signs are
requested and must be received at the Village Hall, 50 Raupp Blvd., Buffalo Grove, Illinois 60089,
Attention: Village Clerk's Office. The proposals shall be received on or before, but no later than 3:00
p.m., Friday, May 5, 2000. Bids will be publicly opened and the proposal prices read aloud beginning
at 3:00 p.m., Friday, May 5, 2000.
Sealed envelopes or packages containing bids shall be marked or endorsed "Village of Buffalo Grove
Entrance Signs". Please submit your proposal on company letterhead, including a sketch of the
signs, colors, and all pertinent specifications of materials. Pricing shall be at a per unit cost. The
attached Required Affirmations Statement must be completed and submit with the proposal.
If you have any questions, contact Ghida Sahyouni, Assistant Village Manager at 847-459-2518 or via
e-mail at gsahyoun@vbg.org. Thank you for your time and interest in this project.
REQUIRED AFFIRMATIONS
Ethics Statement
The undersigned hereby represents and warrants to the Owner as a term and condition of acceptance
of this Bid that none of the following Village officials are either an officer, director, or owner of five
percent (5%) or more of our company: the Village President, the members of the Village Board of
Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and
the Plan Commission, the Village Manager and his Assistant or Assistants, and the heads of various
departments within the Village. If the foregoing representation and warranty is inaccurate, state the
name of the Village official who is either an officer, director, or owner of five percent (5%) or more
thereof: (official)
The undersigned further warrants that we have not employed or retained any company or person,
other than a bona fide employee working solely for us, to solicit or secure this Bid, and that we have
not paid or agreed to pay any company or person, other than a bona fide employee working solely for
us, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent
upon or resulting from the award of this Bid. For breach or violation of this warranty, the Owner shall
have the right to annul any Agreement resulting from this Bid without liability.
Public Act 85-1295 - Public Contracts - Bid Rigging
and Rotating - Kickbacks - Bribery
The undersigned does hereby certify that we are not barred from bidding as a result of a violation of
either Section 5/33E-3 or 5/33E-4 of Chapter 720, Illinois Compiled Statutes.
Public Contracts
Section 5/11-42.1-1 of Chapter 65, Illinois Compiled Statutes
The undersigned does hereby swear and affirm that: (1) we are not delinquent in the payment of any
tax administered by the Illinois Department of Revenue or (2) are contesting in accordance with the
procedures established by the appropriate revenue Act, our liability for the tax or the amount of the
tax. The undersigned further understands that making a false statement herein: (1) is a Class A
Misdemeanor and (2) voids the Agreement and allows the Owner to recover all amounts paid to us
under the Agreement.
Signature:
Print Name:
Subscribed and Sworn to before me
this day of 20_
Notary Public
Revised 3/7/00
Attachment 1