2000-04-17 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF
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BUFFALO GROVE
Fifty Raupp Blvd.
Buffalo Grove,IL 60089-2196 Meeting of the Village of Buffalo Grove Board of Trustees
Phone 847-459-2500
Fax 847-459-0332 Regular Meeting
April 17, 2000
7:30 PM
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Approval of Minutes from 4/3/2000
V. Approval of Warrant# 908
VI. Village President's Report
A. Arbor Day Proclamation designating April 17th as Arbor Day in Buffalo Grove and
presenting the 12th consecutive "Tree City, USA"Award.
B. Commendations for National Champion Buffalo Grove High School Varsity
Cheerleaders
VII. Reports from the Trustees
VIII. Village Manager's Report
A. Monthly Management Report
B. Status Report and Confirmation of Village Board's Position on Weiland Road
Extension (Illinois Route 83 to Buffalo Grove Road) (Trustee Marienthal)
C. Report on Proposed Parking Restrictions - Recommendation to restrict parking to
park patrons at Apple Hill Park
D. Update on Federal Railroad Administration Proposed Rules on the Use of
Locomotive Horns
E. Update On Buffalo Grove's Participation In The Chicago Power Alliance, a Joint
Purchase Aggregation.
IX. Special Business
A. Public Hearing: Ordinance Establishing Authorizing Appropriations for the Village of
Buffalo Grove For The Period May 1, 2000 Through April 30, 2001 (Trustee
Berman)
X. Questions from the Audience
Discussion on questions from the audience will be limited to 10 minutes. Presentations
before the Village Board should be scheduled through the Village Manager's Office five days
prior to each meeting.
Xl. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will
be no separate discussion of these items unless a Board member or citizen so requests, in
which event, the item will be removed from the General Order of Business and considered
after all other Regular Agenda items. (Attached).
XII. Ordinances and Resolutions
A. Ordinance No. 2000- Amending Chapter 5.20.072.C. of the Village Municipal
Code revoking the Class C liquor license previously issued to Eagle Food Centers,
Inc. (President Hartstein)
B. Ordinance No. 2000 - Ordinance Amending Title 10 of the Village of Buffalo
Grove Municipal Code (Designation of No Parking within the Mirielle Phase 1 and
Tenerife Subdivisions) (Trustee Reid)
C. Resolution No. 2000 - Appropriating $1,450,000 from the Motor Fuel Tax
Fund for the Village's 2001 Villagewide Contractual Street Maintenance Program.
(Trustee Berman)
D. Resolution No. 2000- Approving an Agreement of Construction Engineering
Services for the 2001 Villagewide Contractual Street Maintenance Project (Trustee
Glover)
E. Resolution No. 2000- Approving an Agreement for the Construction of the
Buffalo Grove Road and Thompson Boulevard Traffic Signal (Trustee Reid)
XIII. Old Business
XIV. New Business
A. Preapplication Conference:
Proposed 5-lot subdivision with R-4 zoning, Park Avenue/Main Street, Christopher
Walsh (Trustee Glover)
B. Authorization to Purchase:
Two (2) Vehicles through the State of Ilinois Department of Central Management
Services Joint Purchasing Program from Landmark Ford Inc., the State of Illinois
authorized dealership, for a cost not to exceed $ 27,295.00 to be used in Fire
Inspection services. (Trustee Berman)
XV. Executive Session
A. Personnel (Trustee Berman)
B. Litigation
C. Approval of Minutes (Clerk Sirabian)
XVI. Adjournment: Approximately 10:30 p.m.
The Village Board will make every effort to accommodate all items on the agenda by 10:30
p.m. The Board, does, however, reserve the right to defer consideration of matters to
another meeting should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities,
who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the
accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable
accommodations for those persons.
r
Consent Agenda
April 17,2000
7:30PM
Xl. Ordinances and Resolutions
A. Ordinance:
Ordinance No: 2000- Authorizing the Disposal of Surplus Village Personal
Property(Trustee Berman)
RECOMMENDATION:Approve by motion.
SUMMARY: Declares as surplus certain obsolete Village-owned items of personal
property and equipment.
New Business
None
Old Business
B. Award pf Bid:
Award of Uniform Rental Contract to A.W. Zengeler Uniform Rental in the amount
of$17,629 (Trustee Berman)
RECOMMENDATION: Approve by motion.
SUMMARY: Staff"request that the Villa9e President and Board of Trustees award
the two-year contract for uniform rental services to A.W. Zerigeter uniform rental of
Chicago in the amount of$17,629.
C. Award of Bid:
Two"Awards of Bid for planned purchase of three pieces of mairlenstice equipment
for Arboretum and Buffalo Grove Golf Clubs (to Illinois Lawn Equipment forytwo "
Buffalo"blowers for a total of$6,958.00, and to Illinois-Lawn Equipment for a
"Progressive"rotary mower at a puce of$8,567.00) and authorization to rfitect
single bid received on two walking greens aerators. (TrusteeBeiman)
RECOMMENDATION:Approve by motion.
SUMMARY: Approval is sought which would award purchases of three off
previously authorized pieces of equipment.
Two walking greens aerators bids are recommended for rejection because only one
bid was received-for rebid these pieces of equipment st a later date.
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VILLAGE OF VILLAGE OF
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BUFFALO GROVE U 6roulo
Grouc
011
Fifty Raupp Blvd.
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
April 17, 2000, 6:15 PM
Lower Level Conference Room
- preceding regular Board meeting -
Board of Trustees
Computer Orientation & Dinner Meeting
The Board of Trustees will receive an orientation on lap top computers and the agenda database.
Board Agenda Item Submittal VI-A
Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby
Agenda Item Title:
Arbor Day Proclamation designating April 17th as Arbor Day in Buffalo Grove and presenting the 12th consecutive
"Tree City, USA"Award.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
04/11/2000 04/17/2000 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Traditionally the last Friday in
April has been designated as
Arbor Day in Illinois. The
Proclamation is one of four
criteria to qualify the village for
the Tree City USA award.
As in previous years to be
designated a Tree City the
Forestry Program must comply
with four(4) standards.
Standard 1: The Village must
have a Tree Board or
Department. The Plan
Commission qualifies as the
Tree Board and of course our
Forestry Division qualifies and
complies with this standard;
Standard 2: The Village must
have a Tree Ordinance. Chapter
12.20 of the Municipal Code and
Section 16.50.120 of the
Development Ordinance comply
with this standard.
Standard 3: The Village must
have a Community Forestry
Program with an annual budget
of at least$2.00 per capita. The
Village Forestry Program
provides for regular care and
maintenance of approximately
21,000 parkway trees, and
shrubs and trees in open space
areas, detention sites and around
Village owned facilities. Care
and maintenance includes
planting, pruning, trimming,
removal of trees and shrubs and
maintenance of the White Pine
Municipal Nursery. Also, the
program includes an information
service for residents with
questions related to landscape
maintenance, landscape plan
review for residential,
retail/commercial and new
development. These activities
and the forestry budget of
approximately $286,492.00 met
the criteria outlined in Standard
3.
Standard 4: The Village must
participate in an Arbor Day
Activity and a Proclamation
designating Arbor Day in
Buffalo Grove. As part of
Buffalo Grove's Arbor Day
Celebration the Forestry section
will provide and distribute
seedlings to all 3rd grade
elementary classes in Buffalo
Grove. Members of the Forestry
Section will be available to
speak to 3rd grade classes about
Arbor Day and Forestry
activities in Buffalo Grove.
Staff has submitted the
information to support each
Standard and for the twelfth
consecutive year the Arbor Day
Foundation has recognized the
Village as a Tree City.
With great pride the Forestry
Section would like to present the
1999 Tree City USA year award,
for the twelfth consecutive year,
to the Village President and
Board of Trustees during the
next scheduled Village Board
meeting April 17, 2000 and
respectfully request that the
Village President and Board of
Trustees proclaim Friday, April
28, 2000 Arbor Day in Buffalo
Grove.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Board Agenda Item Submittal VIII-B
Requested By: Gregory P Boysen Entered By: Linda J Miller
Agenda Item Title:
Status Report and Confirmation of Village Board's Position on Weiland Road Extension(Illinois Route 83 to Buffalo
Grove Road)
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
04/10/2000 04/17/2000 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
As you requested, I have
attached a copy of the February
23, 2000 letter which you
received from Wheeling Village
Manager Craig Anderson
declining the request for any
Wheeling funding for the
proposed engineering study of
the Weiland Road extension
between Buffalo Grove Road
and Illinois Route 83. I have
also attached your January 13,
2000 letter to Craig Anderson
and my January 5, 2000 memo
and attachments which the Board
had previously reviewed at their
January 10, 2000 meeting.
Although the concept for this
project was developed in an
effort to search out alternative
means of mitigating traffic
congestion on Lake Cook Road,
it is my understanding that the
Village Board's direction as
expressed on January 10, 2000 is
that no further effort to promote
this project will be pursued by
the Buffalo Grove staff, give the
attached 2/23/00 response from
the Village of Wheeling.
I understand that this topic is
scheduled for the Village
Manager's report at the next
regular meeting of the Village
Board scheduled for Monday,
April 17, 2000. In order to
confirm that our understanding
of the Village Board's position
on the Weiland Road extension
proposal is correct.
It would then be my
understanding that the $1.2
million STP allocation for this
project will be deleted from the
NW CATS Council of Mayors
funding program.
If this proj ect is to be deleted, it
may be a good time to promote
an alternate project such as
arterial street lighting. I have
heard that a street lighting
project on Central Avenue in
Mount Prospect has recently
been favorably received by the
NW CATS Council of Mayors.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Board Agenda Item Submittal VIII-c
Requested By: William R Balling Entered By: Phillip W Versten
Agenda Item Title:
Report on Proposed Parking Restrictions-Recommendation to restrict parking to park patrons at Apple Hill Park
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
04/13/2000 04/17/2000 0 Consent Agenda OVM
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Recommendation to grant the Park District's request for limiting parking at Apple Hill Park to park patrons only.
Implementation is recommended to begin with Fall semester. An overview and relevant staff reports concerning
this recommendation will be presented. An ordinance enacting the restrictions is included in the packet as item"XII
B"for Board consideration.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Board Agenda Item Submittal VIII-D
Requested By: William H Brimm Entered By: William H Brimm
Agenda Item Title:
Update on Federal Railroad Administration Proposed Rules on the Use of Locomotive Horns
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
0 Consent Agenda
04/13/2000 04/17/2000 0 Regular Agenda Finance&GS
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Staff will present a status update on recent initiatives on the issue of the proposed Federal Railroad Administration rules on the use of
locomotive horns at all highway/rail crossings. Most recently,representatives of the Northwest Municipal Conference,City of Chicago,
Illinois Commerce Commission and CATS met with federal representatives to present evidence that demonstrates that the proposed rules
will not work in Illinois. Several public hearings on the rule as well as Draft Environmental Impact Statement will be held in the Chicago
area later in April with the local hearing to be held at the Federal Aviation Administration offices in Des Plaines on April 27th beginning
at 9:00 am.
Locally,information has been distributed by Phil Versten,using our customary media programs. It is anticipated that that information
will be updated as the April 27th hearing approaches.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Board Agenda Item Submittal VIII-E
Requested By: William R Balling Entered By: Eileen F Marsh
Agenda Item Title:
Update On Buffalo Grove's Participation In The Chicago Power Alliance,a Joint Purchase Aggregation.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
04/13/2000 04/17/2000 0 Consent Agenda OVM
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Previously, we had thought that
we would need to consider final
action on participating in the
Chicago Electrical Purchase
Power Alliance on April 17.
That date has now been moved
back, and we continue to
coordinate information and
analysis with the Northwest
Municipal Conference. We did
learn recently that the Lake
County Purchasing Department
has dropped their joint
purchasing proposal for power
at this time. Their belief is that
the power purchase option
offered by Commonwealth
Edison may yield most of the
savings otherwise available
through joint purchase
aggregation.
We will continue to monitor
this and bring the Board a
report shortly.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Board Agenda Item Submittal XI-A
Requested By: Scott D Anderson Entered By: Scott D Anderson
Agenda Item Title:
Ordinance No.2000- Authorizing the Disposal of Surplus Village Personal Property
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
0 Consent Agenda
04/12/2000 04/17/2000 0 Regular Agenda Finance&GS
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Attached,please find an Ordinance for
consideration bij the President and Board
of Trustees declaring surplus certain
Village-owned items of personal propertij
and equipment.Those items noted,which
are accounted for within the Village's
Fixed Asset Inventorij Control SLjstem,
were disposed of during FY 19J-2OOO.
Additionallij,certain items are noted for
disposition although identified as surplus
within their original departments of
acquisition but were transferred to other
departments rather than disposed of
outright.
Methods of disposal for discarded assets
included trade-in on replacement
equipment,return to manufacturer due to
defect,outright disposal because the useful
life of the equipment has passed and repair
or trade-in cannot be considered a viable
alternative,damage due to storm
conditions,or bL,demolition.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Board Agenda Item Submittal XI-B
Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby
Agenda Item Title:
Award of Uniform Rental Contract to A.W.Zengeler Uniform Rental in the amount of$17,629
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
04/07/2000 04/17/2000 0 Consent Agenda RW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No Yes 0 No
funds? Is this a budgeted item.?
Projected total budget impact: $17,629
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Pursuant to Village Board
authorization, uniform rental
service proposals were requested
from local vendors. At 11:00
A.M. April 5, 2000 the bid was
opened and read publicly.
Specifications were based on 9
shirts, and 9 trousers per man
(four changes per week), two
sets of coveralls, and 100 shop
towels per week.
Only one supplier submitted a
proposal for a 2-year uniform
contract.
A.W. Zengeler
Uniform Rental
Chicago, 11L
$17,629
A.W. Zengeler has been our
uniform rental provider for the
last eight years. Service has
been excellent, and based on the
unit costs per garment, the cost
of the rental program remains
the same as it has been over the
last eight years.
I respectfully request that the
Village President and Board of
Trustees award the two-year
contract for uniform rental
services to A.W. Zengeler
uniform rental.
If you have any questions, please
let me know.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Ij
UniformbidSummary.pdf
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
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Board Agenda Item Submittal XI-c
Requested By: Arboretum and Buffalo Entered By: Carmen A Molinaro
Grove Golf
Agenda Item Title:
Two Awards of Bid for planned purchase of three pieces of maintenance equipment for Arboretum and Buffalo Grove
Golf Clubs(to Illinois Lawn Equipment for two"Buffalo"blowers for a total of$6,958.00,and to Illinois Lawn
Equipment for a'Progressive"rotary mower at a price of$8,567.00)and authorization to reject single bid received on
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
0 Consent Agenda
04/11/2000 04/17/2000 0 Regular Agenda Golf
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No Yes 0 No
funds? Is this a budgeted item.?
Projected total budget impact: $16,626
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
On April 3rd bids were opened in accordance with Village regulations.These bids were for five pieces of equipment for Arboretum and
Buffalo Grove Golf Clubs.Following are staff recommendations on those five pieces of equipment.
With regard to the two walking greens aerators,only one bid was received,and at this time it is our recommendation to reject bids on
these aerators and staff will seek authorization to rebid these pieces of equipment at a later date.
With regard to the two 3PT.hitch PTO driven blowers three bids were received.The staff recommendation is to authorize award of
bid to Illinois Lawn Equipment for two"Buffalo'blowers as detailed in the bid documents.These blowers would be purchased for$
3479.00 each,or a total of$6958.00 for the two blowers.While this was not the low bid,it was in fact the only piece of equipment bid on
that met all the Village specifications as listed in the bid document. The"Buffalo"blower bid by Illinois Lawn was the only blower bid
that had the capability to turn the blower nozzel 300 degrees from the seat of the tractor.Both of the other models bid required the
operator to get off the tractor and manually adjust the nozzel,causing much more down time and more labor hours to acomplish the
same task.Also the"Buffalo"blower was the only blower with the required CFM ratings specified.The amount budgeted for these
purchases was$7000.00 in the 2000 golf budgets,so this is a request that comes in within budget constraints.
Finally,with regard to the PTO driven-tractor pulled rotary mower,three bids were also received.The staff recommends an award of
bid to Illinois Lawm Equipment for a"Progressive"rotary mower as detailed in the bid documents.This purchase would be for the
amount of$8567.00.While there was one bid lower,for this piece of equipment,staff has several reasons for the selection of the
"Progressive"mower.First of all,we have one of these mowers already in use and staff is extremly happy with the performance,
reliability,and durability of the mower.The"Progressive"mower has a much thicker metal for its deck and bracing than either of the
other two mowers bid.Also the"Progressive mower has high lift rotary blades which helps to lift grass for a better quality cut.This
purchase was budgeted for in the 2000 Buffalo Grove budget at
$10,000. This also is a planned purchase within budget constraints.
See Attachment.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Fa
Bidopen.DOC
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
TO: President and Board of Trustees
FROM: Jane Olson
SUBJECT: Bid Opening—Golf Course Maintenance Equipment
DATE: April 3, 2000
On April 3,2000 at the Village of Buffalo Grove Village Hall,50 Raupp Boulevard,the bid opening was held
reference the above stated bid. Present were: Tim Snell,Illinois Lawn; Mark Neuroth„ Supervisor of Golf
Operations; Rick Reed, Superintendent of Golf Operations; and Jane Olson, Deputy Village Clerk. Bid
Results are as attached:
BIDDER BID
Aerator two-3 pt hitch, PTO two-PTO driven tractor
driven blower pulled rotary mower
Grower Equipment& Supply no bid $2400 each $7700 each
294 E. Belvidere Rd.
Hainesville, IL
Chicago Turf&Irrigation $11,142no bid no bid
1170 W. Ardmore
Itasca, IL
Illinois Lawn Equipment no bid $3479 each $8567 each
16450 s. 104'h Ave.
Orland Park, IL
Lewis Equipment no bid $2495 each $8600 each
55 E. Palatine
Prospect Heights, IL
The bids will be reviewed and a recommendation will be forthcoming.
Jane Olson
Board Agenda Item Submittal xII-A
Requested By: Jane L Olson Entered By: Jane L Olson
Agenda Item Title:
Ordinance No.2000-_Amending Chapter 5.20.072.C.of the Village Municipal Code revoking the Class C liquor
license previously issued to Eagle Food Centers, Inc.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
0 Consent Agenda
04/11/2000 04/17/2000 0 Regular Agenda Finance&GS
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Attached is an ordinance amending Chapter 5.20.072.C.of the Village Municipal Code. This ordinance revokes the Class C liquor
license previously issued to Eagle Food Centers,Inc.as of April 12,2000.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
CLASSC.doc
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
ORDINANCE NO. 2000-
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,
ILLINOIS, as follows:
SECTION 1. Subsection C. of Section 5.20.072 of the Village of Buffalo Grove Municipal
Code is hereby amended to read as follows:
C. CLASS C.
Licensee and d/b/a Address
1. American Drug Stores, Inc. 79 Mc Henry Road
d/b/a Osco
2. Dominick=s Finer Foods, Inc. 1160 Lake-Cook Road
3. Dominick=s Finer Foods, Inc. 45 East Dundee Road
4. Dominick=s Finer Foods, Inc. 450 Half Day Road
5. Gold Standard Liquors 124 Mc Henry Road
d/b/a Binny=s Beverage Depot
6. American Drug Stores, Inc. 1220 Dundee Road
d/b/a Osco Drug
7. P.E.L., Inc.d/b/a Wine Discount 1171 Mc Henry Road
Center(subject to special conditions)
SECTION 2.
A. A Class C license for Eagle Food Centers, Inc., 350 Mc Henry Road is hereby
revoked as of April 11, 2000.
B. This Section 2 shall not be codified.
SECTION3. This Ordinance shall be in full force and effect from and after its passage and
approval.
AYES:
NAPES:
ABSENT:
PASSED:
APPROVED:
Village President
ATTEST:
Village Clerk
Board Agenda Item Submittal xII-B
Requested By: Leo C McCann Entered By: Phillip W Versten
Agenda Item Title:
Ordinance No.2000- Ordinance Amending Title 10 of the Village of Buffalo Grove Municipal Code(Designation
f No Parking within the Mirielle Phase 1 and Tenerife Subdivisions)
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
0 Consent Agenda
04/13/2000 04/17/2000 0 Regular Agenda Police
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
The attached ordinance is designed to bring the Apple Hill Park parking area into compliance with the parking restrictions in the rest of
the subdivision;however,a provision has been added to allow parking for park patrons.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
El
Apple Hill No Parking Ord.p
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
0
Ed
6.
26
-41
'D 'Z 26 W
r C
14
o = 6. �' r
f ti fir■ t
ORD
NCE
O- 2000-
ORDINANCE AMENDING TITLE 10 OF THE VILLAGE
OF BUFFALO GROVE MUNICIPAL CODE ESIGNATIO
OF NO PAkKING WITnN Tff M1 r1 r r- PHASE I AND
TENERIFE SI EDMSIONS)
V IEREA , in corder to provide fe and 0716ent traffic flow its the
MarielldTenefife Subdivisions, it is necessary to prohibit parking along the involved
streem in oemils 1-outions,
NOW,TMREFO BE IT ORDA O BY IAR PRESME 'T AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LADE
OUNTJE ,ILLTNrOIS;
Sectkon 1: Title 10, Chapter B -11, Section��r-1 1-1�08 of the V111age of
Euf'al-0 Grove Municipal Code, is amended by adding the following:
A3I of'the public,streets and public parking areas, excluding the public
parking area within the east right of way of Apple Hill Lane lying between
Ma-diera Lane and 2 37 Appk All Lane in the Mirielle Phase I and
Twierife Subdivisions between the hours of 7 A_rn. and 2 p-m,, 20hool
days_ The public parking area within the east riSkrt of uvay of Apple TAi ki
Lie lying between Madiera Lane and 2237 Apple Hill Lane is restricted
to for.Apple Hill Dark patrons only between the hours-of 7 a.m_
andand�.rn., school daysm., school days.
103. On Millbrmk Driva
Section2; A-ny person violating ai►y portion-of the ChapW sMI be punished
aw,ordkng for the provisions of Chapter 1109 of the Bufralo Grove Municipal Code.
5cctioit 3: This Ordinance shall be in full force and effect frorn and aftr its
pasWe, approval and publication as provided by law, This,Ordinance may be
pubkislied in pamphlet form,
ORDINANCE NO- 2000-
ORDINANCE AMENDING TTTL,E 10 OF THE VILLAGE
OF BUTFIALO GROVE UNIC)PAJL,COM(DESIGNATION
01-7 NO PARKING VnTMN THE MM> LE POSE I AND
TENERIkE ST,3MMSIONS)
WDEREA , in order to provide safe and a 'icjcnt traffic flow in the
irielle/T enerife Subdivisions, it is necessary to prohibit parking along the involved
sfr s in oe tain locations.
NOW, 1T.EREFOM BE IT ORDAINED BY TBE PRESIDENT ABTA BOARD
OF TRUSTEES OF TM VILLACYE OF BUFFALO GROVE, COOK AND LAYCE
COUNTIES,ILLINOIS--
ec i 11 1; 'Title 10, Cir tet'13 -11, Stctio.n13 x-11-1308 of the,grillage of
Ruffalo Gfove Municipal Code, is amended by adding the following:
102.. All of the public streets and public pawing areas,eluding the pub]is
parking area within the east right of way of Apple Hill Lane lying between
Nhdiera Lane a-ad 2237 Apple Dill Lame in the Miriello Phase I and
Tenerife Subdivisions between the hours of? am. and 2 pm, hOOI
days, The public parking area within the east riglrt of way of Apple Hill
Dane lying baween NUdicra Lme and 2237 Apple Bill Larne is restricted
to parking foe Apple Hill Park patrons only between the hours of a.ni
and 2 P.M,' school days.
103. On N illbrook Drive
5eetion 2; Any person viclatirq any portion of the Chapter shall be punished
a"ording to the pTovisi,ons of }apter 1/08 of the$uff`alo Grove Municipal ode-
colon 3= This Ordinaiwe shall be in full force and effect fi=and after its
pass , approval and publication as provided by law. This Ordinance may be
published iix Pamphlet form.
Board Agenda Item Submittal xII-c
Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW
Agenda Item Title:
Resolution No.2000- Appropriating$1,450,000 from the Motor Fuel Tax Fund for the Village's 2001 Villagewide
Contractual Street Maintenance Program.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
04/10/2000 04/17/2000 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No Yes 0 No
funds? Is this a budgeted item.?
Projected total budget impact: $1,460,000
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
I have attached the Motor Fuel Tax Resolution for the subject project and approval is recommended.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Fff- a
265.doc BIr4103.doc
YEAR 2001.doc
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
TO: William R. Balling
Village Manager
FROM: Richard K. Kuenkler
Village Engineer
DATE: April 10, 2000
SUBJECT: 2001VILLAGEWIDE CONTRACTUAL
STREET MAINTENANCE PROGRAM
MFT RESOLUTION
I have attached the Motor Fuel Tax Resolution for the subject project and approval is
recommended.
Richard K. Kuenkler, P.E.
G:AENGINEER\RKK\MEMOS\265.doc
Attachments
Construction
(t Illinois Department Resolution for Improvement by
of Transportation Municipality Under the Illinois
Highway Code
BE IT RESOLVED. by the President and Board of Trustees of the
Council or President and Board of Trustees
Villane of Buffalo Grove Illinois
City,Town or Village
that the following described street(s) be improved under the Illinois Highway Code:
Name of Thoroughfare Route From To
See attached list
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of curb and nutter_ base rourse_ restoration and
resurfacina. desian enaineerina. and construction enaineerina.
and shall be constructed 35' and 27' B-B wide
and be desianated as Section 00-00081-00-FP
2. That there is herebv appropriated the (additional) sum of One million four hundred fifty thousand----------------------
-------------------------------------------------------------------------------------------- Dollars ( $1.450.000.00 ) for the
improvement of said section from the municipalitv's allotment of Motor Fuel Tax funds.
3. That work shall be done by contract : and.
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the
district office of the Department of Transportation.
APPROVED I. Janet M_ Sirabian_ Villane Clerk Clerk in and for the
Villaae of Buffalo Grove
City,Town or Village
Countv of Cook and Lake herebv certifv the
Date
foreaoina to be a true. perfect and complete copv of a resolution adopted
by the President and Board of Trustees
Council or President and Board of Trustees
Department of Transportation at a meetina on April 17. 2000
Date
IN TESTIMONY WHEREOF. I have hereunto set my hand and seal this
17th day of April A.D. 2000
District Enaineer
(SEAL)
Villane Clerk
City,Town or Village
BLR 4103(Rev.7/96)
YEAR 2001
PROJECT DESCRIPTION
Street Limits
Lexington Drive Armstrong Drive to end
Eastwood Lane Lexington Drive to end
Dartmouth Lane Lexington Drive to end
Hastings Lane Lexington Drive to end
Brandywyn Lane Aptakisic Road to Thompson Boulevard
Lyon Drive Lasalle Lane to Brandywyn Lane
Lyon Court Brandywyn Lane to end
Brandywyn Court North Brandywyn Lane to end
Bordeaux Court West Brandywyn Lane to end
Bordeaux Court East Brandywyn Lane to end
Lasalle Lane Brandywyn Lane to Buffalo Grove Road
Lasalle Court Lasalle Lane to end
Cambridge Drive Dundee Road to University Drive
Saxon Place Dundee Road to end
Harris Drive Windover Circle to Crown Point Drive
Crown Point Drive Farrington Drive to Gardenia Lane
Crown Point Court Crown Point Drive to end
Harris Court Harris Drive to end
Old Buffalo Grove Road Dundee Road to Village limits
Ellen Drive Dundee Road to Village limits
Betty Drive Dundee Road to Village limits
Bristol Lane Fremont Way to Fremont Way
Fremont Court West Fremont Way to end
Fremont Court East Fremont Way to end
Farnsworth Lane Fremont Way to Bristol Lane
Franklin Lane Fremont Way to Bristol Lane
Lockwood Drive Ronnie Drive to Larraway Drive
Lockwood Court East Lockwood Drive to end
Lockwood Court West Lockwood Drive to end
Larraway Drive Busch Road to Buffalo Grove Road
Lamont Terrace Lockwood Drive to Larraway Drive
Franklin Lane Fairfax Lane to Fremont Way
Fairfax Lane Fremont Way to Fremont Way
Anderson Lane Fremont Way to Fremont Way
St.Mary's Parkway Weidner Road to MaryLu Lane
MaryLu Lane St.Mary's Parkway to end
Bernard Drive Buffalo Grove Road to Raupp Boulevard
G:\ENGINEER\STRMAINT\YEAR 2001.doc
Board Agenda Item Submittal xII-D
Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW
Agenda Item Title:
Resolution No.2000- Approving an Agreement of Construction Engineering Services for the 2001 Villagewide
Contractual Street Maintenance Project
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
04/11/2000 04/17/2000 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No Yes 0 No
funds? Is this a budgeted item.?
Projected total budget impact: $74,000
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
We have prepared the attached
resolution entitled, "A
Resolution Approving an
Agreement of Engineering
Services for the 2001
Villagewide Contractual Street
Maintenance Project".
The agreement provides for the
required design engineering for
the subject project with an upset
limit of $74,000.00. I have
included in the design additional
streets from the 2002 planned
program, which will allow the
Board flexibility should the final
cost estimations be below our
current projections.
We will continue utilizing the
existing digital aerial
photography provided by Lake
County TIP, which will
eliminate a majority of the
fieldwork required for plan
preparation and will reduce the
cost of the design.
We recommend that the Village
waives bids and that Baxter &
Woodman's proposal be
accepted and that the resolution
be approved by the Village
Board at its next regular
meeting.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
061.doc Res00-2.doc
0
Engineering Services Agreement.
E 711
Exhibits A& B.xls
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
RESOLUTION NO. 2000-
A RESOLUTION APPROVING AN AGREEMENT FOR
DESIGN ENGINEERING SERVICES FOR THE 2001
VILLAGEWIDE CONTRACTUAL STREET MAINTENANCE PROJECT
WHEREAS, THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO
GROVE desire to cause the implementation of the 2001 Villagewide Contractual
Street Maintenance Project; and,
WHEREAS, the approval of agreement with a consulting engineer is required
in order to proceed with the necessary engineering of the project.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Buffalo Grove, Lake and Cook Counties, Illinois, that the
President and Clerk be, and they are hereby authorized and directed to execute
the AVillage of Buffalo Grove Street Improvements, Section 00-00081-00-FP,
Engineering Services Agreement. A copy of said contract is attached thereto and
made a part thereof.
AYES:
NAYES:
ABSENT:
PASSED: ,2000
APPROVED: ,2000
APPROVED:
Village President
ATTEST:
Village Clerk
C:\USERS\RSHEPA-l.VHO\APPDATA\LOCAL\TEMP\NOTES72B5F5\RES00-2.DOC
VILLAGE OF BUFFALO GROVE
2001 STREET IMPROVEMENTS
SECTION 00-0008 1-00-FP
ENGINEERING DESIGN SER VICES
AGREEMENT
THIS AGREEMENT is made as of the day of , 2000,by and between the
Village of Buffalo Grove, Illinois, hereinafter referred to as the VILLAGE, and Baxter&
Woodman,Inc.,Consulting Engineers,an Illinois Business Corporation,hereinafter referred
to as the ENGINEERS, for engineering services in connection with the 2001 Street
Restoration and Resurfacing Program, designated as Section 00-00081-00-FP, Engineer's
Proj ect No. 00023 6,hereinafter referred to as the PROJECT. Motor Fuel Tax funds, allotted
to the VILLAGE by the State of Illinois under the general supervision of the State
Department of Transportation, hereinafter referred to as the DEPARTMENT, will be used
entirely or in part to finance engineering services as described below.
WITNESSETH that in consideration of the mutual covenants herein, these parties
agree as follows:
SECTION 1. The ENGINEERS shall perform or be responsible for the performance
of the following engineering services for the PROJECT:
1.1 Utilize existing subdivision drawings or digital aerial photography supplied by
the Village as base sheets for the preparation of drawings. Streets to be included in the
Program are described in Exhibit E of this Agreement.
1.2 Review and analyze traffic studies and counts to be furnished by the VILLAGE
for those streets requiring a structural pavement design.
1.3 Prepare plans, special provisions, and estimates of cost. Five (5) copies of the
plans, special provisions,proposals, and estimate of cost shall be furnished to the VILLAGE.
Additional copies of any or all documents, if required, shall be furnished to the VILLAGE
by the ENGINEERS at their actual cost for reproduction.
1.4 Attend conferences to be held at the request of the VILLAGE for review and
evaluation of proposed improvements.
- 1 -
1.5 Provide documents for bidding and assist the VILLAGE in receiving and
evaluating bids, make recommendation to the VILLAGE for an award of a contract and
prepare final contract documents for approval by the VILLAGE and the DEPARTMENT.
SECTION 2. The VILLAGE agrees to appoint a Project Manager who shall be in
responsible charge and direct control of the project at all times. The Project Manager will
make available to the ENGINEERS all available reports, maps, traffic counts, and data
pertaining to the proposed improvements.
SECTION 3. The VILLAGE shall compensate the ENGINEERS for the professional
services enumerated in Section 1 hereof as follows:
3.1 A lump sum of$8,185 for profit only.
3.2 Reimbursement for all costs related to the direct salaries of employees for time
chargeable to the PROJECT necessary to fulfill the terms of this Agreement.
3.3 Reimbursement for overhead and/or indirect costs incurred in fulfilling the
terms of this Agreement.
3.4 Reimbursement for payroll burden and fringe costs, and direct non-salary costs
incurred in fulfilling the terms of this Agreement.
3.5 Travel and other out-of-pocket expenses will be reimbursed to the
ENGINEERS at their actual cost.
3.6 The maximum amount of the total fee payment under this Agreement as
determined in Subsections 3.1, 3.2, 3.3, 3.4, and 3.5, and in Exhibits A and B, shall be
$74,000 unless there is a substantial change in the scope, complexity, or character of the
work.
3.7 The ENGINEERS may submit monthly statements for payment of services as
the PROJECT progresses.
3.8 Payments to the ENGINEERS shall be due and payable within forty-five (45)
consecutive calendar days from the date of the ENGINEERS' invoice to the VILLAGE.
SECTION 4. The parties hereto further mutually agree:
- 2 -
4.1 The ENGINEERS shall proceed with the services under this Agreement
promptly after receiving the DEPARTMENT's approval and the VILLAGE's authorization to
proceed. This Agreement will be in effect through February, 2001 or until such time as
terminated under Subsection 4.16 hereof.
4.2 All reports, plans, plats, and special provisions to be furnished by the
ENGINEERS pursuant to this Agreement will be in accordance with the current standard
specifications and policies of the DEPARTMENT,it being understood that all such reports,
plats, plans and drafts, shall before being finally accepted, be subject to approval by the
VILLAGE and said DEPARTMENT.
4.3 The basic survey notes and sketches, charts, computations and other data
prepared or obtained by the ENGINEERS pursuant to this Agreement will be made
available, upon request, to the VILLAGE or the DEPARTMENT without cost and without
restriction or limitations as to their use.
4.4 All plans and other documents furnished by the ENGINEERS pursuant to this
Agreement will be endorsed by them and will show their professional seal where such is
required by law.
4.5 The ENGINEERS will submit, upon request by the VILLAGE or the
DEPARTMENT, a list of the personnel and the equipment they propose to use in fulfilling
the requirements of this Agreement.
4.6 A schedule of the ENGINEERS' regular hourly salary range for each
classification of employee expected to be productively engaged in work necessary to fulfill
the terms of this Agreement,is shown on Exhibit C of this Agreement. This schedule is for
calendar year 2000 and may be revised annually as necessary to provide for increases in
employee wages.
4.7 Overhead and indirect costs shown on Exhibit D of this Agreement, as a percent
of direct payroll cost, are the ENGINEERS' actual overhead and indirect costs based on the
ENGINEERS' records for the past one year prior to the effective date of this Agreement.
4.8 Payroll burden and fringe benefit costs shown on Exhibit D of this Agreement
as a percent of direct payroll cost are the ENGINEERS' actual payroll and fringe benefits
cost based on the ENGINEERS' records for the past one year prior to the effective date of
this Agreement.
- 3 -
4.9 The ENGINEERS agree that services stipulated in Subsection 1.2 of this
Agreement,if required and mutually agreed to by the VILLAGE and the ENGINEERS, shall
be paid for at the actual cost to the ENGINEERS, to be verified by copies of invoices from
the party doing the work, subject to Section 3.6 above.
4.10 The ENGINEERS warrant that they have not employed or retained any
company or person, other than a bona fide employee working solely for the ENGINEERS,to
solicit or secure this Agreement, and that they have not paid or agreed to pay any company
or person, other than a bona fide employee working solely for the ENGINEERS, any fee,
commission,percentage,brokerage fee,gifts, or any other consideration,contingent upon or
resulting from the award or making of this Agreement. For breach or violation of this
warranty,the VILLAGE shall have the right to annul this Agreement without liability, or in
its discretion to deduct from the Agreement price or consideration, or otherwise recover,the
full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee.
4.11 The ENGINEERS represent that they have, or will secure at their own
expense, all personnel required in performing the services under this Agreement. Such
personnel shall not be employees of or have any contractual relationship with the VILLAGE.
All of the services required hereunder shall be performed by the ENGINEERS or under their
supervision, and all personnel engaged in the work shall be qualified and authorized under
State and local law to perform such services.
4.12 The ENGINEERS shall not be responsible for any delays in the performance
of services hereunder caused by strikes, action of the elements, acts of any government,civil
disturbances, delays of the VILLAGE in supplying information or in approving documents
submitted by the ENGINEERS,or any other cause beyond their reasonable control or for the
expenses or direct or indirect costs or consequences arising from such delay.
4.13 The VILLAGE may, from time to time, require changes in the scope of the
services of the ENGINEERS to be performed hereunder. Such changes, including any
increase or decrease in the amount of the ENGINEERS' compensation,which are mutually
agreed upon by and between the VILLAGE and the ENGINEERS, shall be incorporated in
written amendments to this Agreement.
4.14 The ENGINEERS will not discriminate against any employee or applicant for
employment because of race, color,religion, sex,or national origin. The ENGINEERS shall
take affirmative action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color,religion, sex, or national origin. Such
actions shall include, but not be limited to, the following: employment, upgrading,
demotions,or transfers,recruitment or recruitment advertising;layoffs or terminations;rates
of pay or other forms of compensation; selection for training including apprenticeship; and
- 4 -
participation in recreational and educational activities. The ENGINEERS agree to post, in
conspicuous places available to employees and applicants for employment, notices to be
provided setting forth the provisions of this non-discrimination clause. The ENGINEERS
will in all solicitations or advertisements for employees placed by or on behalf of the
ENGINEERS, state that all qualified applicants will receive consideration for employment
without regard to race, color, religion sex or national origin. The ENGINEERS will cause
the foregoing provisions to be inserted in all subcontracts for any work covered by this
Agreement so that such provisions will be binding upon each subcontractor provided that the
foregoing provisions shall not apply to contracts or subcontracts for standard commercial
supplies or raw materials.
4.15 If the ENGINEERS are of the opinion that any work they have been directed
to perform is beyond the scope of the Agreement and constitutes extra work, they shall
promptly notify the VILLAGE of that fact in writing before proceeding. No extra work shall
be eligible for payment unless it is authorized in writing in advance by the VILLAGE. In the
event the VILLAGE determines that such work does constitute extra work, it shall provide
extra compensation to the ENGINEERS upon a fair and equitable basis.
4.16 This Agreement may be terminated, in whole or in part, in writing by either
party if either of the other parties substantially fails to fulfill its obligations under this
Agreement through no fault of the terminating party; or the VILLAGE may terminate this
Agreement, in whole or in part, in writing, for its convenience. However, no such
termination may be effected unless the terminating party gives the other party (1) not less
than ten (10) calendar days written notice (delivered by certified mail, return receipt
requested) of intent to terminate, and(2) an opportunity for a meeting with the terminating
party before termination. If this Agreement is terminated by the VILLAGE for default,the
ENGINEERS shall be paid for services performed to the effective date of termination,
including reimbursable expenses. If this Agreement is terminated by either the
ENGINEERS for default or by the VILLAGE for convenience, the ENGINEERS shall be
paid for services performed to the effective date of termination, including reimbursable
expenses plus five percent (5%) of the total compensation earned to the effective date of
termination as extra compensation for the ENGINEERS' rescheduling adjustments,
reassignment of personnel, and related costs incurred due to termination. If, after
termination by the VILLAGE for failure of the ENGINEERS to fulfill contractual
obligations under this Agreement, it is determined that the ENGINEERS had not so failed,
the termination shall be deemed to have been effected for the convenience of the VILLAGE,
and the ENGINEERS shall be paid accordingly.
- 5 -
4.17 The ENGINEERS certify that they have not been barred from signing this
Agreement as a result of a violation of Sections 5/33E-3 and 5/33E-4 of the Criminal Code
(Chapter 720 of the Illinois Compiled Statutes).
4.18 The ENGINEERS agree to hold harmless and indemnify the VILLAGE and
each of its officers, agents and employees from any and all liability claims, losses, or
damages arising out of or alleged to arise from negligence in the performance of the services
under this Agreement, but not including liability that may be due to the sole negligence of
the VILLAGE or other consultants,contractors or subcontractors working for the VILLAGE,
or their officers, agents and employees.
The VILLAGE agrees to hold harmless and indemnify the ENGINEERS, and each of
their officers, agents and/or employees from any and all liability claims,losses, or damages
arising out of or alleged to arise from negligence in the performance of the services under
this Agreement that may be due to the sole negligence of the VILLAGE or other consultants,
contractors, or subcontractors working for the VILLAGE, or their officers, agents and/or
employees.
The VILLAGE acknowledges that the ENGINEER is a Business Corporation and not
a Professional Service Corporation, and further acknowledges that the corporate entity, as
the party to this contract, expressly avoids contracting for individual responsibility of its
officers, directors, or employees.
The VILLAGE and ENGINEERS agree that any claim made by either party arising
out of any act of the other party, or any officer, director,or employee of the other party in the
execution or performance of the Agreement, shall be made solely against the other party and
not individually or jointly against such officer, director, or employees.
4.19 For the duration of the PROJECT, The ENGINEERS shall procure and
maintain insurance for protection from claims under worker's compensation acts, claims for
damages because of bodily injury including personal injury, sickness or disease or death of
any and all employees or of any person other than such employees, and from claims or
damages because of injury to or destruction of property including loss of use resulting
therefrom, alleged to arise from the ENGINEERS'negligence in the performance of services
under this Agreement. The VILLAGE shall be named as an additional insured on the
ENGINEERS' general liability insurance policy. The limits of liability for the insurance
required by this Subsection are as follows:
- 6 -
(1) Worker's Compensation: Statutory Limits
(2) General Liability
Per Claim: $1,000,000
Aggregate: $2,000,000
(3) Automobile Liability
Combined Single Limit: $1,000,000
(4) Excess Umbrella Liability
Per Claim and Aggregate: $4,000,000
(5) Professional Liability
Per Claim and Aggregate: $1,000,000/$2,000,000
4.20 Notwithstanding any other provision of this Agreement, and to the fullest
extent permitted by law, the total liability, in the aggregate, of the ENGINEERS and their
officers, directors, employees, agents, and any of them, to the VILLAGE and anyone
claiming by, through or under the VILLAGE, for any and all claims, losses, costs or
damages whatsoever arising out of,resulting from or in any way related to the PROJECT or
the Agreement from any cause or causes, including but not limited to the negligence,
professional errors or omissions, strict liability or breach of contract or warranty express or
implied of ENGINEERS or their officers, directors, employees, agents or any of them,
hereafter referred to as the "VILLAGE's Claims", shall not exceed the total insurance
proceeds available to pay on behalf of or to the ENGINEERS by their insurers in settlement
or satisfaction of VILLAGE's Claims under the terms and conditions of ENGINEERS'
insurance policies applicable thereto,including all covered payments made by those insurers
for fees, costs and expenses of investigation, claims adjustment, defense and appeal.
4.21 The ENGINEERS are responsible for the quality,technical accuracy,timely
completion, and coordination of all Designs, Drawings, Specifications, Reports, and other
professional services furnished or required under this Agreement, and shall endeavor to
perform such services with the same skill and judgement which can be reasonably expected
from similarly situated professionals.
4.22 All Reports,Drawings, Specifications, other documents, and magnetic media
prepared or furnished by the ENGINEERS pursuant to this Agreement are instruments of
service in respect to the PROJECT, and the ENGINEERS shall retain the right of reuse of
said documents and magnetic media by and at the discretion of the ENGINEERS whether or
- 7 -
not the PROJECT is completed. Reproducible copies of the ENGINEERS' documents and
magnetic media for information and reference in connection with the use and occupancy of
the PROJECT by the VILLAGE and others shall be delivered to and become the property of
the VILLAGE upon request;however,the ENGINEERS'documents and magnetic media are
not intended or represented to be suitable for reuse by the VILLAGE or others on additions
or extensions of the PROJECT, or on any other project. Any such reuse without verification
or adaptation by the ENGINEERS for the specific purpose intended will be at the
VILLAGE's sole risk and without liability or legal exposure to the ENGINEERS, and the
VILLAGE shall indemnify and hold harmless the ENGINEERS from all claims, damages,
losses and expenses including attorneys' fees arising out of or resulting therefrom. Any
furnishing of additional copies and verification or adaptation of the ENGINEERS'
documents and magnetic media will entitle the ENGINEERS to claim and receive additional
compensation from the VILLAGE. Magnetic media are furnished without guarantee of
compatibility with the VILLAGE's software or hardware, and the ENGINEER's sole
responsibility for such media is to furnish replacements of defective disks within 30 days
after initial delivery.
- 8 -
IN WITNESS WHEREOF, the parties hereto have caused the execution of this Agreement
by their duly authorized officers as of the day and year first above written.
BAXTER& WOODMAN, INC. VILLAGE OF BUFFALO GROVE,
ILLINOIS
By By
President President
(SEAL) (SEAL)
ATTEST: ATTEST:
Secretary Village Clerk
Attachments
I:ABFGVV\000236\E-Mail to Client\Engineering Services Agreement.doc
JVA:rp 4/6/00
- 9 -
See other attachment for Exhibits A& B (Excel documents).
- 10 -
EXHIBIT C
BAXTER& WOODMAN, INC.
2000 SCHEDULE OF HOURLY WAGE RATES
HOURLY WAGE
EMPLOYEE CLASSIFICATION RATES
Principals $46 to $53
Senior Engineers $35 to $46
Construction Managers $34 to $43
Engineers $20 to $36
Staff Engineers $18 to $33
Designers $26 to $38
CADD Operators $16 to $23
Senior Field Engineers $28 to $33
Field Engineers $23 to $28
Senior Surveyors/Technicians $17 to $21
Surveyors/Technicians $12 to $15
Secretaries $11 to $22
- 11 -
EXHIBIT D
PAYROLL BURDEN AND INDIRECT COST
AS PERCENTAGE RATE OF DIRECT SALARY
%Fringe Benefits, Payroll Burden,
Overhead and Indirect Costs
Officer Compensation 0.27
Salaries 0.54
Repairs 0.01
Rents 0.02
Taxes 0.14
Interest 0.00
Contributions 0.00
Depreciation 0.07
Retirement Plan 0.15
Employee Benefit Programs 0.06
Dues and Subscriptions 0.01
Utilities (electric etc.) 0.03
Insurance 0.03
Legal and Accounting 0.02
Miscellaneous 0.04
Supplies 0.04
Postage 0.01
Travel 0.02
Consulting 0.00
Testing 0.00
Promotion 0.00
Miscellaneous Services 0.02
1.48
IDOT Approved Rates 1.48
- 12 -
EXHIBIT E
YEAR 2001
PROJECT DESCRIPTION
Street Limits
Lexington Drive Armstrong Drive to end
Eastwood Lane Lexington Drive to end
Dartmouth Lane Lexington Drive to end
Hastings Lane Lexington Drive to end
Brandywyn Lane Aptakisic Road to Thompson Boulevard
Lyon Drive Lasalle Lane to Brandywyn Lane
Lyon Court Brandywyn Lane to end
Brandywyn Court North Brandywyn Lane to end
Bordeaux Court West Brandywyn Lane to end
Bordeaux Court East Brandywyn Lane to end
Lasalle Lane Brandywyn Lane to Buffalo Grove Road
Lasalle Court Lasalle Lane to end
Cambridge Drive Dundee Road to University Drive
Saxon Place Dundee Road to end
Harris Drive Windover Circle to Crown Point Drive
Crown Point Drive Farrington Drive to Gardenia Lane
Crown Point Court Crown Point Drive to end
Harris Court Harris Drive to end
Old Buffalo Grove Road Dundee Road to Village limits
Ellen Drive Dundee Road to Village limits
Betty Drive Dundee Road to Village limits
Bristol Lane Fremont Way to Fremont Way
Fremont Court West Fremont Way to end
Fremont Court East Fremont Way to end
Farnsworth Lane Fremont Way to Bristol Lane
Franklin Lane Fremont Way to Bristol Lane
Lockwood Drive Ronnie Drive to Larraway Drive
Lockwood Court East Lockwood Drive to end
Lockwood Court West Lockwood Drive to end
Larraway Drive Busch Road to Buffalo Grove Road
Lamont Terrace Lockwood Drive to Larraway Drive
Franklin Lane Fairfax Lane to Fremont Way
Fairfax Lane Fremont Way to Fremont Way
Anderson Lane Fremont Way to Fremont Way
St.Mary's Parkway Weidner Road to MaryLu Lane
MaryLu Lane St.Mary's Parkway to end
Bernard Drive Buffalo Grove Road to Raupp Boulevard
- 13 -
TO: William R. Balling
Village Manager
FROM: Richard K. Kuenkler
Village Engineer
DATE: April 10, 2000
SUBJECT: 2001 VILLAGEWIDE CONTRACTUAL
STREET MAINTENANCE PROGRAM
DESIGN ENGINEERING
We have prepared the attached resolution entitled, "A Resolution Approving an
Agreement of Engineering Services for the 2001 Villagewide Contractual Street
Maintenance Project".
The agreement provides for the required design engineering for the subject project with
an upset limit of $74,000.00. I have included in the design additional streets from the
2002 planned program, which will allow the Board flexibility should the final cost
estimations be below our current projections.
We will continue utilizing the existing digital aerial photography provided by Lake
County TIP, which will eliminate a majority of the fieldwork required for plan
preparation and will reduce the cost of the design.
We recommend that the Village waives bids and that Baxter & Woodman's proposal be
accepted and that the resolution be approved by the Village Board at its next regular
meeting.
Richard K. Kuenkler, P.E.
G:AENGINEER\RKK\MEMOS\061.doc
Attachments
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Board Agenda Item Submittal xII-E
Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW
Agenda Item Title:
Resolution No.2000- Approving an Agreement for the Construction of the Buffalo Grove Road and Thompson
Boulevard Traffic Signal
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
04/11/2000 04/17/2000 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No Yes 0 No
funds? Is this a budgeted item.?
Projected total budget impact: $196,000
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Attached is a Resolution approving the Agreement with Lake County for the construction of the subject improvement.
Approval is recommended.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
268.doc Res00-3.doc
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
RESOLUTION NO. 2000-
A RESOLUTION APPROVING AN AGREEMENT FOR THE
CONSTRUCTION OF THE BUFFALO GROVE ROAD AND
THOMPSON BOULEVARD TRAFFIC SIGNAL
WHEREAS, the President and Board of Trustees of the Village of Buffalo Grove desire
to cause the implementation of the Buffalo Grove Road and Thompson Boulevard Traffic Signal;
and,
WHEREAS, the approval of an Agreement with Lake County is required in order to
proceed with the project.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the
Village of Buffalo Grove, Cook and Lake Counties, Illinois, that the President and Clerk be, and
they are hereby authorized and directed to execute the necessary Agreement for construction. A
copy of said Agreement is attached hereto and made a part hereof.
AYES:
NAYES:
ABSENT:
PASSED: 12000
APPROVED: 12000
APPROVED:
Village President
ATTEST:
Village Clerk
C:\Users\RSHEPA-1.VHO\AppData\Local\Temp\notes72B5F5\Res00-3.doc
TO: William R. Balling
Village Manager
FROM: Richard K. Kuenkler
Village Engineer
DATE: April 11, 2000
SUBJECT: BUFFALO GROVE ROAD AND THOMPSON BOULEVARD
TRAFFIC SIGNAL
Attached is a Resolution approving the Agreement with Lake County for the construction
of the subject improvement.
Approval is recommended.
Richard K. Kuenkler, P.E.
G:AENGINEER\RKK\MEMOS\268.doc
Board Agenda Item Submittal xIV A
Requested By: Robert E Pfeil Entered By: Robert E Pfeil
Agenda Item Title:
Proposed 5-lot subdivision with R-4 zoning, Park Avenue/Main Street,Christopher Walsh
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
0 Consent Agenda
04/12/2000 04/17/2000 0 Regular Agenda Planning
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Christopher Walsh has submitted the attached sketch plan for the property at 23226 Main Street
in Prairie View (northwest corner of Main Street and Park Avenue). The property (1.34 acres)is
zoned Urban Residential-1 by Lake County. The Village Comprehensive Plan designates this
area for single-family use.
Mr. Walsh proposes to annex and re-plat the property for five lots in the R-4 District. One lot
(14,917 square feet)would be platted for the existing single-family residence. Four additional
lots would be platted along Park Avenue west of the existing home. The four lots for new homes
would be 70 feet in width and 10,500 sq. ft. in area. The R-4 District requires a minimum width
of 70 feet and a minimum area of 8,750 sq. ft.
The adjacent zoning in Buffalo Grove is R-2 to the west and R-2 and R-3 to the south (across
Park Avenue). The R-2 lots on the south side of Park Avenue were existing lots at the time of
annexation in 1989. One lot(19,872 sq.ft.)was occupied by a residence and a new home was
built on the second lot(19,320 sq. ft.). These lots are 106.5 feet in width.
The R-3 lots on the south side of Park Avenue were annexed in 1998 by Mr. Walsh. A
re-platting created one lot with a width of 106 feet an area of 9,770 sq. ft. and one lot with a
width of 112 feet and an area of 10,255 sq. ft. (A variation was granted to allow one lot with an
area of less than 10,000 sq. ft.).
Although the lots proposed by Mr. Walsh are narrower than the lots on the south side of Park
Avenue, the new lots would exceed the R-3 standard for lot area. Park Avenue would be an
appropriate boundary between the R-2/R-3 area on the south side and the proposed R-4 area on
the north side.
Another unincorporated property abuts Mr. Walsh's site to the north. This property (1.7 acres)is
also zoned by residential by Lake County. It appears that if this property were re-platted for
additional lots, access could be provided from Main Street, perhaps with a cul-de-sac street
layout.
Planning for utilities and stormwater management would need to be coordinated between the
Walsh site and the property to the north. The proposed homes on both properties should use
exterior designs that are compatible with the architecture and appearance of the existing
buildings in Prairie View that have been renovated.
A location map and the plans submitted by Mr. Walsh are attached.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Location Map26.PD
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
LOCATON MAP
Re — P at : Park Ave / Main Street
Site
PORT CLINTON
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Prepared by Planning Services 4/12/2000
Board Agenda Item Submittal xIv B
Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby
Agenda Item Title:
Two(2)Vehicles through the State of Ilinois Department of Central Management Services Joint Purchasing Program
from Landmark Ford Inc.,the State of Illinois authorized dealership,for a cost not to exceed$27,295.00 to be used in
Fire Inspection services.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
03/28/2000 04/17/2000 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No Yes 0 No
funds? Is this a budgeted item.?
Projected total budget impact: $27,296
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Staff is requesting authorization to purchase 2 -2000 Ford Focus to replace the 2 - 1991 Ford Tempos
assigned to the Fire Prevention Bureau, scheduled for replacement this fiscal year.
The Governmental Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. authorizes local governments,meeting
the requirements of 30 ILCS 525/2 to purchase personal property and supplies jointly.
The Illinois Department of Central Management Services, Procurement Services Division issued Notice
of Award 42174 for a contract covering passenger vehicles.
Staff is requesting that the Village President and Board of Trustees authorize the purchase of 2 -2000
Ford Focus from Landmark Ford Inc.the State of Illinois authorized dealership for a cost not to exceed $
27,295.00.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Board Agenda Item Submittal xIv B
Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby
Agenda Item Title:
Two(2)Vehicles through the State of Ilinois Department of Central Management Services Joint Purchasing Program
from Landmark Ford Inc.,the State of Illinois authorized dealership,for a cost not to exceed$27,295.00 to be used in
Fire Inspection services.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
03/28/2000 04/17/2000 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No Yes 0 No
funds? Is this a budgeted item.?
Projected total budget impact: $27,296
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Staff is requesting authorization to purchase 2 -2000 Ford Focus to replace the 2 - 1991 Ford Tempos
assigned to the Fire Prevention Bureau, scheduled for replacement this fiscal year.
The Governmental Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. authorizes local governments,meeting
the requirements of 30 ILCS 525/2 to purchase personal property and supplies jointly.
The Illinois Department of Central Management Services, Procurement Services Division issued Notice
of Award 42174 for a contract covering passenger vehicles.
Staff is requesting that the Village President and Board of Trustees authorize the purchase of 2 -2000
Ford Focus from Landmark Ford Inc.the State of Illinois authorized dealership for a cost not to exceed $
27,295.00.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web: