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2000-07-17 - Village Board Regular Meeting - Agenda Packet �� VILLAGE OF VTLL E OF St3uffalorouc BUFFALO GROVE G Fifty Raupp Blvd. Buffalo ,IL 60089-2196 Phoonee847-4545 9.2500 Meeting of the Village of Buffalo Grove Board of Trustees 47 Fax 847-459-0332 Regular Meeting July 17, 2000 7:30 PM I. Call to Order IL Pledge of Allegiance III. Roll Call IV. Approval of Minutes from V. Approval of Warrant# 914 VI. Village President's Report A. Proclamation - Korean War Veterans Armistice Day July 27, 2000. (President Hartstein) VII. Reports from the Trustees VIII. Village Manager's Report A. Monthly Management Report- June, 2000. B. Six Month Update on the Golf FY2000 Revenues and Expenses IX. Special Business A. Public Hearing: (Continued from 6/19/00) Consideration of amendment to the annexation agreement for the proposed Chabad synagogue and pre-school in the R-3 District, northeast corner of Buffalo Grove Road/Deerfield Parkway (President Hartstein) B. Public Hearing: Consideration of amendment to the annexation agreement for the proposed five-story office building in the Millbro Business Center, southwest corner of Millbrook Drive/Route 22. X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. Xl. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions • A. A Resolution urging Pace to maintain service on Pace Routes 234 and 690, or to provide alternative transportation options for riders. (Trustee Glover) B. Ordinance No. 2000 - Approving an amendment to the annexation agreement for the Chabad property (formerly the New Life Evangelical Church property) concerning the proposed synagogue and pre-school in the R-3 District, northeast corner of Buffalo Grove Road/Deerfield Parkway. (Trustee Berman) C. Ordinance No. 2000 -_Approving the second amendment to the Milbrook annexation agreement concerning the proposed five-story office building in the Millbrook Business Center, southwest corner of Millbrook Drive/Route 22 (Trustee Hendricks) XIII. Old Business XIV. New Business A. Approval of Other: Discussion - Proposed re-use of the 650 Lake Cook Road building (formerly Zierk's Furniture store) (President Hartstein) B. Approval of Purchase: Streetscape Banners - Buffalo Grove Days (Trustee Braiman) XV. Executive Session Personnel XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda July 17, 2000 7:30 PIN XI. Ordinances and Resolutions A. Resolution for Agenda: Resolution Approving Supplemental Funding Agreement with IDOT concerning the Illinois Route 83 Bikeway Overpass at Farrington Drive RECOMMENDATION: Approve by motion. SUMMARY: Resolution Approving Supplemental Funding Agreement with IDOT concerning the Illinois Route 83 Bikeway Overpass at Farrington Drive. B. Resolution for Agenda: Resolution Approving an Agreement with the Illinois Department of Transportation Providing for Illinois First Funding for the Weiland Road Pedestrian Crossing Improvement RECOMMENDATION: Approve by motion. SUMMARY: Resolution Approving an Agreement with the Illinois Department of Transportation Providing for Illinois First Funding for the Weiland Road Pedestrian Crossing Improvement. New Business C. Authorization to Bid: Authorization to bid two self powered walking green aerators. RECOMMENDATION: Approve by motion. SUMMARY: The Department of Golf Operations is seeking authorization to solicit bids for two self powered walking green aerators. These two pbIces of equipment are approved replacement purchases included in the 2000 Arboretum Goff Club Annual Budget. Your consideration is appreciated. • D. Authorization to Bid: Authorization to Bid Parkway Tree Replacements RECOMMENDATION:Approve by motion. • SUMMARY:' Authorization to Bid Parkway Tree Replacements. E. Award other: Waive Bid and Award Contract For Portable Facilities for,Buffalo Grove Days Event. RECOMMENDATION: Approve by motion. SUMMARY: Request to Waive Bid and Award Contract to Hygo-Port, Inc.for Portable Facilities for Buffalo Grove Days Event. • F. Approval of Agreement: Approval of Wheeling/Buffalo Grove Bike Path -Parcel 0002-PE RECOMMENDATION: Approve by motion. SUMMARY: Approval of the Easement Agreement for the Wheeling/Buffalo Grove Bike Path - Parcel 0002-PE. C;. G. Acceptarnce: Approval of Sunrise Assisted Living Initial Acceptance RECOMMENDATION: Approve by motion. S(JMMARY: Approval of Sunrise Assisted Living - Initial Acceptance. old Business None • 1,11 1 Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting July 17, 2000 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant 914 VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda July 17, 2000 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None Board Agenda Item Submittal VI-A Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Proclamation-Korean War Veterans Armistice Day July 27,2000. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/12/2000 07/17/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Over recent years Korean War Veterans have been referred to as the "Forgotten Veteran". On July 27, 1995 the President of the United States signed H.R. 1944, more specifically Public Law 104-19 Section 2005. In summary,this law authorizes the President to issue a proclamation calling upon the people of the United States to observe July 27 as "National Korean War Veterans Armistice Day" and to urge all interested organizations,groups and citizens to fly the American Flag at half-staff on July 27 of each year until the year 2003 in honor of the Americans who died or are still listed as missing,as a result of their service in Korea. On behalf of the members of Veterans of Foreign Wars,North Suburban Post 7879 and all Korean Veterans,we respectfully request that July 27,2000 be proclaimed Korean War Veterans Armistice Day in Buffalo Grove and that the American flag at all Village facilities fly at half-staff in honor of the men and women who served their country during the Korean conflict. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files veterans.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: WHEREAS, forty seven years ago, a negotiated cease-fire ended 3 years of open warfare on the Korean Peninsula, and WHEREAS, this cease-fire came after more than 54,000 American deaths and the capture of thousands of our brave soldiers, sailors, airmen and marines, and WHEREAS, we remember the extraordinary sacrifices made by our men and women in uniform during the Korean conflict, and we pay tribute to their courage and commitment to freedom, and WHEREAS, we honor the proud legacy of our Korean War Veterans who gave of themselves so that others might live in liberty, and WHEREAS, Section 2005, Public Law 104-19 designates July 27 h as National Korean War Veterans Armistice Day and the President of the United States of America is authorized and requested to issue a proclamation to urge the department and agencies of the United States and interested organizations,groups and individuals to fly the American flag at half staff on July 27 of each year until the year 2003 in the honor of the Americans who died as a result of their service in Korea. NOW, THEREFORE,BE IT KNOWN THAT I ELLIOTT HARTSTEIN,PRESIDENT OF THE VILLAGE OF BUFFALO GROVE ALONG WITH THE BOARD OF TRUSTEES, do hereby proclaim July 27, 2000 Korean War Veterans Armistice Day in the Village of Buffalo Grove and call upon all citizens and civic organizations to honor our Korean Veterans by flying the American flag at half staff in memory of those Americans who died and those who are still missing as a result of their service in Korea. DATED THIS 17TH DAY OF JULY 2000. Elliott Hartstein Village President Board Agenda Item Submittal VIII-A Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Monthly Management Report-June,2000. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/12/2000 07/17/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. MANAGEMENT REPORT June, 2000 1) Cash& Investment Portfolio - enclosed. 2) Real Estate Transfer Tax Activity - enclosed. 3) Sales Tax Collections - enclosed. 4) Golf Course Operating Statistics - enclosed. 5) Corporate Fund Revenue Analysis - enclosed. 6) Water Fund Revenue Analysis - enclosed. 7) Income Tax Proceeds - enclosed. 8) Public Safety Report a) ESDA Monthly Activities - enclosed. b) Fire Department Activities - enclosed. c) Police Department Activities - enclosed. 9) Public Works Monthly Activity a) Operatives Division Report - enclosed. b) Engineering Services - enclosed. 10) Community Development Report a) Compilation of Permit Activity - enclosed. b) Certificates of Occupancy - enclosed. c) Public Safety Activity Report - enclosed. d) Public Utilities Construction Report -enclosed. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VIII-B Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Six Month Update on the Golf FY2000 Revenues and Expenses Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 07/12/2000 07/17/2000 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. June 30, 2000 marks the mid-point of FY 2000 for the Golf Funds. The attached report provides a comparison,through six months, of revenues and expenses versus budget and contrasts those figures to last year's totals. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files EA golf_6_m.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: i Approved By: Published to Web: TO: William R. Balling FROM: Scott D. Anderson DATE: July 12, 2000 SUBJECT: Golf Course Enterprise Operations- Six Month Report At June 30, 2000, the fiscal year for both the Buffalo Grove Golf Club and Arboretum Golf Course Funds is at the mid-point. A brief summary of the financial status for each course is presented supported by various working papers, analysis and graphics not only for 2000 but for prior accounting periods as well for comparative purposes. The prior period analysis reflects six-month results from FY 1978 for Buffalo Grove Golf Club and from FY 1990 for the Arboretum. I Course Operating Summaries: Buffalo Grove Golf Club: Through June 30, 2000, a total of $648,362 in operating and non-operating revenue has been realized compared to the approved budget of $1,416,900; this is equivalent to an actual against budget value of 45.76%. This compares to June 30, 1999 revenue of $579,419 or 41.93% of budget; the change from FY 1999 is 11.90%. An analysis by line-item is attached and includes a six-month summary from FY 1978. Revenue reported is further detailed as earned per paid round. Per round revenue from all sources equals $34.38 compared to $33.67 in 1999. Operating expenses for the period total $533,494 or 30.67% of budget. This compares to June 30, 1999 expenses of $578,594 or 42.90% of budget; the change from FY 1999 is (7.79%) . As with revenue, a line-item analysis is attached which includes the six-month summary since FY 1978, including an historic per round expense value. Expense per round totaled $28.29 versus $33.62 in FY 1999. Paid rounds total 18,858 represented an increase of 9.57% from comparable 1999 levels. Resident paid rounds were 7,335 or 38.90% of total paid, comparing against 60.80% of total rounds at mid-year. Member rounds equal 5,127, an increase from the 4, 931 rounds posted at mid-year 1999. Based on membership revenue of $89,643 revenue realized on a per round basis equals $17.48 compared to the overall weighted average of $17.51/round. These values would tend to indicate that the average member contributes a slightly lower level of revenue per round than the average daily player. The total value of memberships will be fully understood at or near the end of the fiscal year when final play winds down. is The round increase comes about due to high play levels in the month of March and June. In comparison to 1999, the current play levels have surpassed totals from last year for every month except May. May was hit hard by adverse weather with 12 days out of the month receiving some rainfall. Play levels from an historic perspective are above the past ten-year average play volume of 18,773 rounds at June 30. An attached graphic represents six-month and annual paid rounds since FY 1980. Arboretum Golf Course: Arboretum Golf Course operating revenue, exclusive of property tax receipts totaled $449,852 or 35.26% of budget compared to $466, 913, a decrease of 3.65%; at June 30, 1999, 30.20% of that period's budget had been realized. Revenue per round totaled $43.18 compared to $44.82. Merchandise Sales that will be transferred to the Buffalo Grove Golf Club at mid-year contributed $1.30/round to this year's performance. Net of the transfer, per round revenue for FY 2000 and 1999 is $41.88 and $44.10, respectively. As with the Buffalo Grove Golf Club, a revenue analysis is attached along with the mid-year summary of since FY j 1990. i i k 4 Operating expenses for the period were $402,224 or 28.30% of budget. This compares to June 30, 1999 expense of $452,285 or 28.37% of that period's budget, a decrease of 11.07%. As with revenue, an expense analysis is attached along with mid-year values since FY 1990. Per round expense equals $38.61 versus $43.41 at June 30, 1999. Paid rounds were identical to 1999 totals at 10,418. Resident paid rounds equal 4,426 or 42.48% of total paid which compares to 37.86% at June 30, 1999. Member rounds total 1,249 (compared to 1,251) with membership revenue per round averaging $15.12, compared to the average daily fee earned of $31.84. Weather impacted 25 days of play at the Arboretum. The course was closed to play for one day with only one date lost to power cart rentals. Course Detail Review-Buffalo Grove Golf Club: 3 Revenue Analysis: Revenue realized at the Buffalo Grove Golf Club is $68, 942 or 11.90% over the FY 1999 period. Greens Fees, have increased by 13.84% due to higher play combined with a higher FY 2000 fee structure authorized with the approval of the fiscal year's budget. Power Cart Rental has also increased for the same reasons. Membership revenue has decreased by .56%. Merchandise Sales are above FY 1999 levels by 2.83% and an adjustment in July totaling $14,580 will be made representing sales recorded at the Arboretum, which under current Fund procedures, are transferred on a regular basis (along with Sales Tax receipts)to BGGC; merchandise purchases for all operations are accounted for within the financial performance of BGGC. i The outlook for FY 2000, based on past trending at mid-year (income at 6/30 is equal to 49.76% of annual income, 1979-1999) , is that revenue in a range of $1,300,000 to $1,390,000 is possible which would fall just short of the initial budget plan. This would compare to final FY 1999 revenue as audited of $1,369,137. Weather conditions will continue to impact on maximum revenue generation during July and August (the remaining "strong" play months) and into the fall as well as any loss of play due to competitive golfing opportunities in the region. It should be noted that play remained consistent at BGGC up until the end of the calendar year. Such conditions cannot and should not be anticipated again although they would be welcomed. ZMMse Analysis: Buffalo Grove Golf Club expenses decreased by $45,1000 or 7.79% from FY 1999. Line-item detail is provided as part of the attached comparative analysis. Some accounts of note are Uniform Rental, Driving Range, and Electric/Facilities. Uniform Rental has surpassed the budget allotment because of a one time large purchase for staff. Several minor expenditures will be made during the remaining six-months. Driving Range expenses are at 111.89% of the budget. We are currently looking into the transactions to see if there was a coding error in the processing of invoices. Electric/Facilities have only seen 19.73% of its budget realized. This is due to a billing problem with Commonwealth Edison. The Golf Course is still waiting on bills from the first six months of operation. G All account charges have been reviewed by staff to assure their proper classification and the amounts represent a verified level of expense through the June, 2000 warrants. Copies of the approved warrant summaries for both Buffalo Grove Golf Club as well as the Arboretum are provided to departmental staff for review and comment should there be any clarification or correction required. Course Detail Review: Arboretum Golf Course: Revenue Analysis: t Revenue realized at the Arboretum is $17,061 or 3.65% below that posted through June 30, 1999. All categories of revenue with the exception of Golf Club Rentals are below FY 1999 levels. The outlook for the remainder of the period, also based on past trending, is that revenue in a range of $1,220,000-1,300,000 is possible if play levels remain at current levels. That range would be in line with budget expectations which were equal to $1,275,900 net of taxes and operating transfers into the Fund. This compares to final FY 1999 operating revenue of $1, 154,283 which is exclusive of all property tax collections. As with BGGC, the same conditional factors will apply to the Arboretum for the remainder of the play period. EaRsMe Analysis Expenses have declined by $50,061 or 11.07% from FY 1999 levels. The line-item analysis attached notes individual change. Some accounts of note are Golf Course Improvements and Salaries-Seasonal. The expenses in Golf Course Improvements (65.76%) reflect efforts to soften the course. The expenses in Salary-Seasonal are presently at 25.71% of the budget. The budget figure had accounted for additional staffing that would have been required had the banquet facility been under construction. f As with BGGC, all account charges are reviewed by staff to assure their proper classification and the amounts represent a verified level of expense through the June, 2000 warrants. Outlook• Through June 30, 2000, the overall financial performance at the Buffalo Grove Golf Course is strong, while the Arboretum Golf Course will be viewed with optimism for a stronger second half of play. The Arboretum appears to have been affected,especially in membership and greens fees that are generated from outing rounds with the anticipation of the course being under construction this year. Overall expense control has been favorable and managed well. There does not ) appear to be any expense charges that are out of line with variances understood by staff. Play levels at both facilities should be expected to improve, weather permitting. In looking back at the whole of 1999, play continued late into November at the Arboretum and through the end of the year at Buffalo Grove. Those conditions F should not be expected again this year in order to improve upon first half performance. A majority of annual - � yplay related revenue is traditionally earned in the months of July through September versus only May and June in the first half of the year. Through July 9, an additional 2,528 rounds have been played at Buffalo Grove with 1,591 at the Arboretum. Every effort remains necessary to enhance revenue earned from each round not only to provide for expenses but to maintain a reserve in the form of cash fund balance going into the late-fall/winter season. One issue of importance, and only as it affects the revenue profile for the Arboretum, is that some level of property tax support will remain necessary in order to supplement operating revenues for debt service purposes. With break- even estimated to be at play levels that approximate 32,000 paid rounds, only continued growth to that level of play will permit the course to operate as a true, non-tax subsidized enterprise supported by recurring fee and rate revenues. i i In addition to the above narrative, various golf course operating statistics through June 30, 2000 along with the complete fiscal year performance from FY i L I 1978 through FY 1999 are attached (from FY 1990 for the Arboretum) . Several graphic representations support the mid-year values presented. _ Cott D. Anderson k S F t f, f i VILLAGE OF BUFFALO GROVE 06/30/00 BUFFALO GROVE GOLF CLUB OPERATING STATISTICS THROUGH JUNE 30,2000 FISCAL PAID ROUNDS THRU PERCENT OF FINAL REVENUE FINAL EXPENSE EXPENSE PER YEAR ROUNDS SEPT.30 ANNUAL ROUNDS REVENUE PER ROUND EXPENSE PER ROUND RND-OPERATING 1978 35,096 32,271 0.9195 341,798.00 9.74 338,437.00 9.64 7.11 1979 38,122 35,186 0.9230 386,243.00 10.13 360,100.00 9.45 7.03 1980 39,076 35,938 0.9197 428,105.00 10.96 394,800.00 10.10 7.85 1981 41,846 38,486 0.9197 475,323.00 11.36 446,747.00 10.68 8.67 1982 44,217 40,392 0.9135 515,686.00 11.66 502,614.00 11.37 9.22 1983 44,798 41,429 0.9248 550,022.00 12.28 535,267.00 11.95 9.76 1984 43,651 40,036 0.9172 623,882.00 14.29 573,588.00 13.14 10.24 1985 49,231 45,866 0.9316 667,638.00 13.56 620,488.00 12.60 10.15 1986 47,148 43,779 0.9285 691,839.00 14.67 626,068.00 13.28 10.83 1987 48,315 44,281 0.9165 761,359.00 15.76 781,452.00 16.17 12.29 19N 47,861 43,748 0.9141 809,857.00 16.92 842,208.00 17.60 14.08 1989 50,781 46,097 0.9078 954,771.00 18.80 951,289.00 18.73 15.19 1990 49,988 44,398 0.8882 950,456.00 19.01 1,031,744.00 20A4 15.18 1991 48,000 44,133 0,9194 1,030,200.00 21.46 1,020,280.00 21.26 18.01 1992 42,610 38,751 0.9094 973,811.00 22.85 1,010,906.00 23.72 20.12 1993 41,170 36,941 0.8073 999,652.00 24.28 1,077,153.00 26.16 23.78 1994 45,618 40,442 0.8865 1211,322.00 26.55 1,190,571.00 26.10 24.11 1995 41,624 38,010 0.9132 1,169,438.00 28.10 1,187,062.00 28.52 24.58 1996 39,079 35,577 0.9104 1,162,099.00 29.74 1,242,660.00 31.80 29.66 1997 44,391 40,802 0.9192 1,349,932.00 30.41 1,282,152.00 28.88 27.64 1998 46,283 41,211 0.8904 1,412,486.00 30.52 1,377,727.00 29.77 28.12 1999 42,822 37,219 0.8692 1,389,089.00 32.44 1,459,020.00 34.07 25.13 2000 18,858 18,858 1.0000 648,361.57 34.38 533,494.21 28.29 20.33 TOTAL 990,585 903,851 0.9124 19,503,369.57 19.69 19,385,827.21 19.57 18.67 2000 ROUND/INCOME BREAKDOWN: GREENS NUMBER REVENUE PERCENT TO FY 1999 COMPARISON THROUGH JUNE: FEE ROUNDS TOTAL PAID ROUNDS 17,211 32.00 2,362 75,584.00 12.63% PERCENTAGE CHANGE-1999 9.57% 24.00 2,176 52,224.00 11.54% 22.50 1,443 32,467.50 7.65% RESIDENT REVENUE 579,419 19.00 741 14,079.00 3.93% %BUDGET REALIZED 43.20% 18.00 951 17,118.00 5.04% RESIDENT REVENUE PER ROUND 33.67 18.00 621 11,178.00 3.29% PERCENTAGE CHANGE-1999 11.90% 15.00 3,713 55,695.00 19.69% 15.00 385 5,776.00 2.04% RESIDENT EXPENSE 578,594 13.50 809 10,921.50 4.290/6 RESIDENT %BUDGET REALIZED 42.90% 12.00 454 5,448.00 2.41% EXPENSE PER ROUND 33.62 11.00 801 8,811.00 4.25% PERCENTAGE CHANGE-1999 -7.79% 11.00 1,581 17,391.00 8.38% RESIDENT 8.50 1,298 11,033.00 6.88% RESIDENT 8.00 608 4,864.00 3.22% RESIDENT WEATHER CONDITIONS(AT LEAST PART OF DAY-SINCE 04/01): 6.00 260 1,560.00 1.38% RESIDENT TYPE MONTH TO-DATE PRIOR YEAR OPEN 655 6,148.85 3A7% RAIN 9 25 23 TOTAL 18,858 330,297.85 100.00% CLOSED 0 2 4 H S 1 NO-CARTS 0 2 3 AVERAGE GREENS FEES/PAID ROUND: 17.51 TOTAL DAYS 31 91 91 RESIDENT ROUNDS 7,335 38.90% FIRST SNOW: 12/05/99 NON-RESIDENT ROUNDS 10,868 57.63% OPEN ROUNDS 665 3.47% ROUNDS %ALL ROUNDS MEMBERSHIPS AVGdROUND MEMBER ROUNDS 5,127 21.38% 89,643.25 17.48 TOTAL PLAY 23,985 VILLAGE OF BUFFALO GROVE SIX MONTH FINANCIAL REPORT: BUFFALO GROVE GOLF CLUB JANUARY 1,2000-JUNE 30,2000 REVENUE ACCOUNT FY 2000 JAN-JUNE % CHANGE FROM FY 1999 BUDGET REVENUE REALIZED PRIOR YEAR REVENUE CHANGE GREENS FEES 775,000 330,298 42.62% 13.84% 290,131 40,167 POWER CART RENTAL 200,000 84,438 42.22% 10.08% 76,703 7,735 PULL CART RENTAL 10,000 3,706 37.06% 2.14% 3,628 78 DRIVING RANGE 85,000 39,630 46.62% 9.77% 36,104 3,526 MEMBERSHIPS 100,000 89,643 89.64% 4560/6 90,150 (507) CLUB STORAGE 750 825 110.000/0 51.38% 545 280 LOCKER ROOM FEES 750 620 82.67% 31.91% 470 150 MERCHANDISE SALES 175,000 63,658 36.38% 2.83% 61,905 1,753 GOLF CLUB RENTALS 1,500 441 29.40% -6.17% 470 (29) TELEPHONE COMMISSION 200 41 20.61% 37.37% 30 11 UTILITY/RENT REIMBURSEMENT 46,000 16,117 35.04% 449.30% 2,934 13,183 SALES TAX REVENUE 15,200 4,754 31.28% 3.28% 4,603 151 INTEREST INCOME-SAVINGS 1,000 431 43.06% -38.40% 699 (260) INTEREST INCOME-INVEST.POOL 5,000 13,778 275.56% 41.22% 9,756 4,022 INTEREST INCOME-C/D'S 0 0 0.00% ERR 0 0 ALL OTHER INCOME 1,500 (17) -1.15% -101.33% 1,291 (1,308) TOTAL INCOME 1,416,900 648,362 45.76% 11.90% 579,419 68,943 ROUNDS AT 6/30 18,858 REVENUE PER ROUND 34.38 COMPARIBLE REVENUE AT JUNE 30: FY2000 1,416,900 648,396 45.76% 11.900/0 18,858 34.38 FY 1999 1,381,800 679,419 41.93% -11.300/o 17,211 33.67 FY 1998 1,310,800 653,257 49.84% 4.23% 19,909 32.81 FY 1997 1,246,500 626,756 50.28% 28.63% 19,249 32.56 FY 1996 1,237,500 487,273 39.38% -11.48% 14,914 32.67 FY 1995 1,179,220 550,469 46.68% -4.31% 18,708 29.42 FY 1994 1,104,100 575,256 52.10% 20.21% 19,385 29.68 FY 1993 1,083,600 478,634 44.16% 1.16% 17,340 27.60 FY 1992 1,089,200 473,032 43.43% -8.87% 19,169 24.68 FY 1991 1,041,720 519,046 49.83% 11.23% 22,995 22.57 FY 1990 851,000 466,631 54.83% 4.40% 22,252 20.97 FY 1989 793,050 446,950 56.36% 12.16% 22,712 19.68 FY 1988 733,475 398,511 54.33% 26.79% 22,392 17.80 FY 1987 660,250 377,718 57.21% 7.64% 22,530 16.77 FY 1986 627,500 350,897 56.92% 7.41% 22,456 15.63 FY 1986 585,360 326,680 55.81% 12.22% 22,501 14.52 FY 1984 560,670 291,115 51.92% 12.39% 18,322 15.89 FY 1983 509,716 259,022 50.82% 6.14% 19,486 13.29 FY 1982 472,830 244,041 51.61% 6.67% 19,052 12.81 FY 1981 428,860 228,781 53.35% 13.26% 18,710 12.23 FY 1980 394,489 202,005 51.21% 18.13% 17,005 11.88 FY 1979 375,000 171,003 45.60% 8.13% 14,740 11.60 FY 1978 363,850 158,142 43.460/6 0.00% N/A WA VILLAGE OF BUFFALO GROVE SIX MONTH FINANCIAL REPORT: BUFFALO GROVE GOLF CLUB JANUARY 1,2000-JUNE 30,2000 EXPENSE ACCOUNT FY 2000 JAN-JUNE % CHANGE FROM FY 1999 BUDGET EXPENSE REALIZED PRIOR YEAR EXPENSE CHANGE SALARIES-FULL TIME 216,750 111,887 51.62% 2.71% 108,931 2,956 SALARIES-OVERTIME 20,000 10,113 50.57% 10.11% 9,185 928 SALARIES-SEASONAL 208.000 102,562 49.31% 17.79% 87,071 15,491 LONGEVITY 2,000 900 45.00% 50.00% 600 300 GROUP MEDICAL&LIFE INSURANCE 26,500 6,952 26.23% -43.63% 12,334 (5,382) PROFESSIONAL TRAINING 3,000 617 20.58% -56.65% 1,424 (807) DUES&MEMBERSHIPS 2,600 1,552 59.69% _ -8.44% 1,695 (143) UNIFORM RENTAL 2,500 2,539 101.58% 749.31% 299 2,240 SAFETY EQUIPMENT 1,500 222 14.80% -35.08% 342 (120) TELEPHONE 4,800 1,345 28.02% -30.21% 1,927 (582) POSTAGE 500 89 17.79% 147.140/6 36 53 TRAVEL 3,000 1,617 53.91% 249.29% 463 1,154 PRINTING 4,000 456 11.40% -75.71% 1,877 (1,421) AUDIT FEES 2,500 1,400 56.00% 16.67% 1,200 200 COMPUTER SERVICES 6,000 1,536 25.590/6 -69.39% 5,017 (3,482) SUPPLIES-CLUBHOUSE 12,000 1,453 12.11% -78.40% 6,730 (5,277) SUPPLIES,ALL OTHER 14,000 9,033 64.52% 157.43% 3,509 5,524 MERCHANDISE PURCHASES 140,000 105,599 75.43% -15.24% 124,590 (18,991) GOLF CART RENTAL 58,000 14,137 24.37% 7.44% 13,158 979 DRIVING RANGE 8,000 8,951 111.890/0 34.89% 6,636 2,315 ADVERTISING&PROMOTION 16,000 4,793 29.96% 645.10% 743 4,050 STATE SALES TAX 13,600 3,524 25.91% 23.74% 2,848 676 RISK MANAGEMENT POOL 14,000 0 0.00%o -100.00% 10,136 (10,136) UNEMPLOYMENT INSURANCE 400 800 200.00% 100.00% 400 400 EMPLOYER'S CONTRIBUTION-IMRF 51,500 24,291 47.17% -2.02% 24,792 (501) ICMA DEFERRED COMP PROGRAM 3,000 1,181 39.35% 3.46% 1,141 40 ELECTRIC-FACILITIES 45,000 8,877 19.73% -9.18% 9,774 (897) GAS-FACILITIES 8,500 5,357 63.03% 147.46% 2,165 3,192 WATER-FACILITIES 2,500 0 0.000/0 -100.00% 272 (272) CHEMICALS&FERTILIZERS 38,000 19,321 50.85% -28.58% 27,053 (7,732) SMALL EQUIP,TOOLS&HARDWARE 2,500 506 20.23% -55.68% 1,141 (635) M&R-BUILDINGS AND GROUNDS 5,000 917 18.33% -41.98% 1,580 (663) M&R-GOLF COURSE 27,500 5,097 18.54% -66.450/6 15,192 (10,095) M&R-DEPARTMENTAL EQUIPMENT 22,000 7,760 35.27% -46.15% 14,411 (6,651) M&R-IRRIGATION EQUIPMENT 7,000 0 0.000/0 -100.00% 3,391 (3,391) GASOLINE 10,000 2,144 21.44% -25.81% 2,890 (746) AUTOMOTIVE PARTS 0 3,860 ERR ERR 0 0 OPERATING EQUIPMENT 15,500 2,970 19.16% -76.22% 12,492 (9,622) RESERVE FOR CAP REPLACEMENT 51,832 0 0.000/0 ERR 0 0 RESERVE FOR COMPUTER REPLACI 1,860 1,860 100.00% ERR 0 1,860 BUILDING IMPROVEMENTS 488,000 43,491 9.29% 6.37% 40,886 2,605 GOLF COURSE IMPROVEMENTS 35,000 8,191 23.40% -63.35% 22,351 (14,160) TRANSFER-CORPORATE FUND 45,800 0 0.00% ERR 0 0 TRANSFER-DEBT SERVICE FUND 64,300 0 0.000/0 ERR 0 0 TRANSFER ARBORETUM GOLF 40,000 0 0.00% ERR 0 0 ALL OTHER EXPENSES 15,200 5,595 36.81% -367.94% (2,088) 7,683 TOTAL EXPENSE 1,739,642 533,494 30.67% -7.79% 578,594 48,959 ROUNDS AT 6/30 18,858 EXPENSE PER ROUND 28.29 VILLAGE OF BUFFALO GROVE SIX MONTH FINANCIAL REPORT: BUFFALO GROVE GOLF CLUB JANUARY 1,1999-JUNE 30,1999 COMPARIBLE EXPENSE AT JUNE 30: FY 2000 1,739,642 533,494 30.67% -7.79% 18,858 28.29 FY 1999 1,348,674 578,594 42.90% 9.73% 17,211 33.62 FY 1998 1,261,482 527,304 41.80% -6.08% 19,909 26.49 FY 1997 1,244,031 561,443 45.13% 12.16% 19,249 29.17 FY 1996 1,156,814 500,578 43.27% -5.09% 14,914 33.56 FY 1995 1,179,220 527,409 44.73% 2.26% 18,708 28.19 FY 1994 1,075,404 515,772 47.96% 18.89% 19,385 26.61 FY 1993 1,033,935 433,827 41.960/6 -36.17% 17,340 25.02 FY 1992 1,361,206 679,629 49.93% 61.25% 19,169 35.45 FY 1991 1,031,780 421,466 40.85% -19.89% 22,995 18.33 FY 1990 941,410 526,116 55.89% 28.01% 22,252 23.64 FY 1989 785,036 411,000 52.35% 7.07% 22,712 18.10 FY 1988 737,425 383,876 52.06% -3.67% 22,392 17.14 FY 1987 749,120 398,494 53.19% 20.77% 22,530 17.69 FY 1986 700,397 329,966 47.11% 6.79% 22,456 14.69 FY 1985 603,709 308,975 51.18% 10.46% 22,601 13.73 FY 1984 560,670 279,709 49.89% 7.19% 18,322 15.27 FY 1983 509,716 260,947 51.19% 7.01% 19,486 13.39 FY 1982 472,830 243,850 51.57% 7.94% 19,052 12.80 FY 1981 428,850 225,922 52.68% 18.60% 18,710 12.07 FY 1980 394,489 190,497 48.29% 21.79% 17,005 11.20 FY 1979 375,000 156,418 41.71% 23.77% 14,740 10.61 FY 1978 363,850 126,375 34.73% 0.000/0 N/A N/A VILLAGE OF BUFFALO GROVE 06/30/00 ARBORETUM GOLF COURSE OPERATING STATISTICS THROUGH JUNE 30,2000 FISCAL PAID ROUNDS THRU PERCENT OF FINAL REVENUE FINAL EXPENSE EXPENSE PER YEAR ROUNDS SEPT.30 ANNUAL ROUNDS REVENUE(1) PER ROUND EXPENSE(2) PER ROUND RND-OPERATING 1990 16,486 14,697 0.8915 816,665.00 49.54 882,836.00 53.55 32.05 1991 24,389 22,692 0.9304 770,431.00 31.59 1,105,930.00 45.35 30.85 1992 24,311 22,399 0.9214 854,941.00 35.17 1,170,499.00 48.15 33.61 1993 25,569 23,283 0.9106 923,276.00 36.11 1,245,315.00 48.70 34.80 1994 26,713 24,362 0.9120 1,019,536.00 38.17 1,346,782.00 50.42 38.96 1995 24,885 22,808 0.9165 981,915.00 39.46 1,289,942.00 51.84 39.57 1996 27,907 25,537 0.9151 1,106,497.00 39.65 1,356,953.00 48.62 39.55 1997 29,090 26,462 0.9097 1,176,298.00 40.44 1,402,406.00 48.21 38.32 1998 28,516 25,581 0.8971 1,182,136.00 41.46 1,507,525.00 52.87 39.01 1999 26,955 23,890 0.8863 1,154,283.00 42.82 1,542,510.00 57.23 42.50 2000 10,418 10,418 1.0000 449,851.78 43.18 402,224.38 38.61 0.76 TOTAL 265,239 242,129 0.9129 10,435,829.78 39.35 13,252,922.38 49.97 35.81 (2)INCLUDES PRINCIPAL AND INTEREST DEBT SERVICE 2000 ROUND/INCOME BREAKDOWN: GREENS NUMBER REVENUE PERCENT TO FY 1999 COMPARISON THROUGH JUNE: FEE ROUNDS TOTAL PAID ROUNDS 10,418 47.00 2,850 133,950.00 27.36% PERCENTAGE CHANGE-1999 0.00% 42.00 665 27,930.00 6.38% 35.00 1,028 35,980.00 9.87% REVENUE 466,913 34.75 1,399 48,615.25 13.43% RESIDENT %BUDGET REALIZED 37.65% 31.00 310 9,610.00 2.98% RESIDENT REVENUE PER ROUND 44.82 30.00 173 5,190.00 1.86% PERCENTAGE CHANGE-1999 -3.65% 25.50 308 7,854.00 2.96% RESIDENT 24.00 307 7,368.00 2.95% EXPENSE 452,285 20.00 164 3,280.00 1.57% RESIDENT %BUDGET REALIZED 37.78% 19.00 413 7,847.D0 3.96% EXPENSE PER ROUND 43.41 17.00 1,316 22,372.00 12.63% RESIDENT PERCENTAGE CHANGE-1999 -11.07% 17.00 27 459.00 0.26% 14.00 666 9,324.00 6.39% RESIDENT WEATHER CONDITIONS(AT LEAST SOME OF DAY-SINCE 04/01): 13.00 55 715.00 0.53% TYPE MONTH TO-DATE PRIOR YEAR 12.00 248 2,976.00 2.38% RAIN 9 25 23 12.00 17 204.00 0.16% RESIDENT CLOSED 1 1 4 9.00 86 774.00 0.83% RESIDENT NO-CARTS 0 1 3 8.00 160 1,280.00 1.54% RESIDENT TOTAL DAYS 30 91 91 31.50 107 3,370.50 1.03% FIRST SNOW: 12/05/99 27.00 6 162.00 0.06% OPEN 113 2,404.65 1.08% TOTAL 10,418 331,665.40 100.00% HS 0 AVERAGE GREENS FEESIPAID ROUND: 31.84 RESIDENT ROUNDS 4,426 42.48% NON-RESIDENT ROUND! 5,766 55.35% OPEN ROUNDS 226 2.17% ROUNDS %ALL ROUNDS MEMBERSHIPS AVG/ROUND MEMBER ROUNDS 1,249 10.71% 18,885.75 15.12 TOTAL PLAY 11,667 (1)DOES NOT INCLUDE PROPERTY TAX EXTENSION OR OPERATING TRANSFER REVENUE OF: 1991 181,068 1995 125,620 1999 233,342 1992 152,355 1996 619,736 2000 49,540 1993 149,885 1997 133,497 1994 157,001 1998 204,047 VILLAGE OF BUFFALO GROVE SIX MONTH FINANCIAL REPORT: ARBORETUM GOLF COURSE JANUARY 1,2000-JUNE 30,2000 EXPENSE ACCOUNT FY 2000 JAN-JUNE % CHANGE FROM FY 1999 BUDGET EXPENSE REALIZED PRIOR YEAR EXPENSE CHANGE SALARIES-FULL TIME 245,000 110,296 45.02% 1.54% �108,627 1,669 SALARIES-OVERTIME 25,000 10,707 42.83% 55.34% 6,893 3,814 SALARIES-SEASONAL 184,000 47,304 25.71% 16.23% 40,700 6,604 LONGEVITY PAY 1,000 200 20.00% 0.00% 200 0 GROUP MEDICAL&LIFE INSURANCE 26,500 4,632 17.48% -59.31% 11,383 (6,751) PROFESSIONAL TRAINING 4,000 785 19.62% -60.37% 1,980 (1,195) DUES&MEMBERSHIPS 2,200 1,289 58.59% -33.32% 1,933 (644) UNIFORM RENTAL 2,500 1,609 64.35% 110.56% 764 845 SAFETY EQUIPMENT 2,000 716 35.81% 3.19% 694 22 TELEPHONE 5,000 1,433 28.86% -36.21% 2,246 (813) POSTAGE 100 0 0.000/0 ERR 0 0 TRAVEL 3,000 1,615 53.84% 9.79% 1,471 144 PRINTING 2,000 48 2.40% -97.62% 2,016 (1,968) COMPUTER SERVICES 3,000 1,509 50.30% -18.65% 1,855 (346) AUDIT FEES 2,500 1,400 56.00% 16.67% 1,200 200 FISCAL AGENT FEES 2,500 0 0.00% ERR 0 0 SUPPLIES-CLUBHOUSE 15,000 10,415 69.43% 51.25% 6,886 3,529 SUPPLIES-MAINTENANCE 19,000 7,478 39.36% -44.04% 13,364 (5,886) ADVERTISING&PROMOTIONS 40,000 15,941 39.85% -4.61% 16,712 (771) GOLF CART RENTAL 59,000 13,192 22.36% 12.94% 11,681 1,511 RISK MANAGEMENT POOL 14,000 0 0.00% -100.00% 10,136 (10,136) UNEMPLOYMENT INSURANCE 400 800 200.00% 100.00% 400 400 EMPLOYER'S CONTRIBUTION-IMRF 54,000 19,523 36.15% -17.38% 23,629 (4,106) ELECTRIC-FACILITIES 20,000 4,318 21.59% -28.68% 6,055 (1,737) GAS-FACILITIES 6,000 2,386 39.77% 10.42% 2,161 225 WATER-FACILITIES 2,000 0 0.00% -100.00% 179 (179) CHEMICALS&FERTILIZERS 58,000 35,676 61.61% -27.34% 49,103 (13,427) SMALL EQUIP,TOOLS&HARDWARE 2,500 767 30.69% -8.01% 834 (67) M&R-BUILDINGS AND GROUNDS 3,000 807 26.89% -14.08% 939 (132) M&R-GOLF COURSE 25,000 9,166 36.66% -1.960/0 9,349 (183) M&R-DEPARTMENTAL EQUIP. 22,000 15,292 69.51% 16.65% 13,109 2,183 M&R-IRRIGATION EQUIPMENT 5,000 1,174 23.48% -52.61% 2,477 (1,303) GASOLINE 10,000 943 9.43% 5.32% 895 48 RESERVE FOR CAP REPLACEMENT 63,563 0 0.00% ERR 0 0 OPERATING EQUIPMENT 45,5W 459 1.01% -86.50% 3,400 (2,941) BUILDING IMPROVEMENTS 2,000 705 35.26% -96.52% 20,287 (19,582) GOLF COURSE IMPROVEMENTS 36,500 24,003 65.76% 60.84% 14,923 9,080 PRINCIPAL PAYMENTS-G.O.BONDS 285,600 0 0.000/0 ERR 0 0 INTEREST PAYMENTS-G.O.BONDS 108,706 54,349 50.00% -9.24% 59,879 (5,530) TRANSFER-CORPORATE FUND 0 0 ERR ERR 0 0 CREDIT CARD FEES/EXPENSES 12,000 1,289 10.74% ERR 0 0 ALL OTHER EXPENSES 2,000 (1) -0.07% -100.03% 3,925 (3,926) TOTAL EXPENSE 1,421,068 402,224 28.30% -11.07% 452,285 (51,349) ROUNDS AT SW 10,418 EXPENSE PER ROUND 38.61 VILLAGE OF BUFFALO GROVE SIX MONTH FINANCIAL REPORT: ARBORETUM GOLF COURSE JANUARY 1,2000-JUNE 30,2000 REVENUE ACCOUNT FY 2000 JAN-JUNE % CHANGE FROM FY 1999 BUDGET REVENUE \� REALIZED PRIOR YEAR REVENUE CHANGE GREENS FEES 856,000 331,665 38.79% -0.650/6 333,824 (2,159) POWER CART RENTAL 240,000 84,119 35.05% -10.64% 94,135 (10,016) PULL CART RENTAL 1,500 792 52.80% -3.18% 818 (26) MEMBERSHIPS 25,000 18,886 75.54% -21.94% 24,193 (5,307) LOCKER ROOM FEES 200 0 0.00% -100.000/0 140 (140) MERCHANDISE SALES 0 13,595 - 93.77% 7,016 6,579 GOLF CLUB RENTALS 3,000 1,281 42.70% 33.300/6 961 320 UTILITY/RENT REIMBURSEMENTS 7,000 0 0.00% ERR 0 0 SALES TAX REVENUE 0 985 - 118.31% 451 534 INTEREST INCOME-INVEST.POOL 2,000 (1,570) -78.50% -136.64% 4,285 (5,855) EQUITY TRANSFER-IN 137,000 0 0.00% ERR 0 0 ALL OTHER INCOME 5,200 99 1.91% -90.91% 1,090 (991) TOTAL INCOME 1,275,900 449,852 35.26% -3.65% 466,913 (17,061) ROUNDS AT 6/30 10,418 REVENUE PER ROUND 43.18 COMPARIBLE REVENUE AT JUNE 30: FY 2000 1,275,900 449,852 35.26% -3.65% 10,418 43.18 FY 1999 1,546,300 466,913 30.20% -1.60% 10,418 44.82 FY 1998 1,245,806 474,515 38.09% 1.41% 10,987 43.19 FY 1997 1,119,500 467,916 41.80% 15.05% 11,075 42.25 FY 1996 1,043,500 406,719 38.980/6 4.77% 10,001 40.67 FY 1996 1,035,000 388,217 37.51% -1.11% 9,244 42.00 FY 1994 1,000,608 392,562 39.23% 12.46% 10,203 38.48 FY 1993 985,500 349,060 35.42% 4.92% 9,350 37.33 FY 1992 1,041,230 332,694 31.95% 7.30% 9,249 35.97 FY 1991 997,3W 310,073 31.09% 315.93% 9,867 31.43 FY 19M 549,900 74,550 13.560/6 - 3,885 19.19 REVENUE DOES NOT INCLUDE PROPERTY TAX COLLECTIONS VILLAGE OF BUFFALO GROVE SIX MONTH FINANCIAL REPORT: ARBORETUM GOLF COURSE JANUARY 1,2000-JUNE 30,2000 COMPARIBLE EXPENSE AT JUNE 30: FY2000 1,421,068 402,224 28.30% -11.07% 10,418 38.61 FY 1999 1,593,970 452,285 28.37% -6.36% 10,418 43.41 FY 1998 1,404,806 482,988 34.38% 10.04% 10,987 43.96 FY 1997 1,262,103 438,919 34.78% -7.73% 11,075 39.63 FY 1996 1,204,248 475,674 39.50% 19.99% 10,001 47.56 FY 1995 1,212,446 396,433 32.70% -15.22% 9,244 42.89 FY 1994 1,391,501 467,594 33.600/6 -32.26% 10,203 45.83 FY 1993 1,161,580 690,282 59.43% 69.44% 9,350 73.83 FY 1992 1,047,163 407,397 38.900/6 -0.23% 9,249 44.05 FY 1991 997,300 408,323 40.94% 40.46% 9,867 41.38 FY 1990 865,985 290,700 33.96% - 3,885 74.83 mD -� QQ _ �_Q� c_Q �_QQ _ c c � 4m � m m � -Zim � 0 Z5m0 A ` O O A C- G) m y pLp Q � $ m o N V N O O to ; G) m o a; 00000000o n w � � (>D �ioNwco V O o0 T 'rCi T .Z7 :U TI r M r o m N o m CO pp m C)t N O) A W � m W n o 0 0 0 0 0 0 0 0 0 n co o cwo b �° ccoo to n�i ca't O m m Z O V N N_ A -+ V ? 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N O pp A D � OD OWO OO - � N AV W o) D co OD ff Board Agenda Item Submittal LVA Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Public Hearing(Continued from 6/19/00): Consideration of amendment to the annexation agreement for the proposed Chabad synagogue and pre-school in the R-3 District,northeast corner of Buffalo Grove Road/Deerfield Parkway Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 07/12/2000 07/17/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The public hearing concerning this amendment was opened on June 19 and continued to July 17. The draft annexation agreement amendment(attached) has been revised to incorporate comments made by the Board at the June 19 meeting. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Es. ANNEXAMEN3.PDF Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 7/12/2000 AMENDMENT TO THE ANNEXATION AGREEMENT FOR THE CHABAD COMMUNITY CENTER, INC. (Original Agreement known as New Life Evangelical Lutheran Church) Chabad Synamue and Pre-school Northeast corner of Buffalo Grove Road/Deerfield Parkway This agreement made and entered into this 17th day of July, 2000, by and between the VILLAGE OF BUFFALO GROVE (hereinafter referred to as "Village") by and through the President and Board of Trustees of the Village(hereinafter collectively referred to as the "Corporate Authorities") and Chabad Community Center, Inc. (hereinafter referred to as "Owner"). WITNESSETH: WHEREAS,the Village passed Ordinance 91-29 approving an annexation agreement dated March 4, 1991 for the Property as legally described in EXHIBIT A attached hereto; and, WHEREAS,the Property is zoned in the R-3 One-Family Dwelling District with a Special Use for a church and parsonage; and, WHEREAS,the New Life Evangelical Lutheran Church has abandoned its plan to construct said church and parsonage and has sold the Property to the Chabad Community Center, Inc. ("Owner"); and, WHEREAS, the Owner has petitioned to the Village to amend the Annexation Agreement and Preliminary Plan to allow a special use for construction of a synagogue and pre-school pursuant to the following EXHIBITS: EXHIBIT A Legal Description EXHIBIT B Preliminary Plan (Site plan) dated June 13, 2000 by SAS Architects and Planners 2 EXHIBIT C Preliminary Engineering Plan(including Site Utility Plan dated June 8, 2000, Site Grading Plan dated June 8, 2000 by Seton Engineering EXHIBIT D Landscape Plan dated June 13, 2000 by SAS Architects and Planners EXHIBIT E Tree Preservation Plan dated June 13, 2000 by SAS Architects and Planners EXHIBIT F Building floor plan (Sheet A-1) and basement plan (Sheet A-4) dated June 13, 2000 by SAS Architects and Planners EXHIBIT G Building elevations dated June 13, 2000 by SAS Architects and Planners EXHIBIT H Color elevation of building EXHIBIT I List of exterior building finishes dated May 4, 2000 WHEREAS,the Plan Commission held a public hearing and determined that the criteria for an amended Special Use have been met, and that amendment of the Preliminary Plan for development of the Property as proposed would be compatible with adjacent properties; and, WHEREAS, the President and Board of Trustees after due and careful consideration have concluded that the development of the Property on the terms and conditions herein set forth would enable the Village to control development of the area and would serve the best interests of the Village. NOW, THEREFORE, in consideration of the premises, mutual covenants and agreements herein set forth, the parties hereto agree as follows: 1. That the preceding Whereas clauses are incorporated herein. 2. That certain New Life Evangelical Lutheran Church Annexation Agreement dated March 4, 1991 approved by Ordinance 91-29, be and is hereby amended to allow development of the property for the Chabad synagogue and pre-school pursuant to Exhibits A through I attached hereto. 3 3. Owner shall reimburse the Village for the cost of construction of the public sidewalk adjacent to the Property. Said cost shall be determined by the Village Engineer, and said reimbursement shall be made prior to issuance of a building permit for any building on the Property. 4. Owner shall verify that the location of the access to Buffalo Grove Road as depicted on EXIBITS B and C attached hereto has been approved by the Lake County Department of Transportation. In the event that the County requires revisions to said exhibits, said revisions are subject to approval by the Village. 5. Owner shall submit a lighting plan concerning all outdoor lights proposed for the Property, including the height and type of fixtures and daily schedule for illumination of the parking areas and exterior of the building. Said plan shall be submitted at the time of submittal of the plat of subdivision, and said plan is subject to Village approval. 6. Prior to any site grading or removal of trees on the Property, Owner shall submit a final tree preservation plan and landscape plan for review by the Village Forester. 7. Exhibit B shall be revised as necessary to comply with recommendations of the Village concerning the location of handicapped accessible parking spaces. 8. The Preliminary Plan and related exhibits approved for the New Life Lutheran Evangelical Church proposed in March 1991 are void, and development of the Property shall be pursuant to the exhibits as set forth in this Amendment for the Chabad Community Center, Inc. 9. The provisions and requirements of the annexation agreement dated March 4, 1991 remain in full force and effect on the Property unless specifically modified by this amended Agreement. IN WITNESS WHEREOF, the Corporate Authorities and Owner have caused this instrument to be executed by their respective proper officials duly authorized to execute 4 the same on the day and the year first above written. VILLAGE OF BUFFALO GROVE By ELLIOTT HARTSTEIN, Village President ATTEST: By VILLAGE CLERK OWNER: By ATTEST: By Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 5 G:\PFEIL\PROJCURR\CHABAD\ANNEXAMEN2.doc EXHIBIT A Legal Description Chabad Synagogue and Pre-school, northeast corner of Buffalo Grove Road/Deerfield Parkway The west 330 feet(except the west 54 feet thereof) of the north 600 feet of the south 660 feet of the northwest 1/4 of the southwest 1/4 of Section 28, Township 43 North, Range 11 East of the Third Principal Meridian, in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: The approximately 3.78-acre parcel at the northeast corner of Buffalo Grove Road and Deerfield Parkway. EXHIBIT I Chabad Synagogue and Pre-school May 4, 2000 CHABAD SYNAGOGUE Buffalo Grove, Illinois List of exterior finishes 1. Roofing: Fiberglass shingles—"New Horizon", Harvest Brown 2. Brick: "Belden Brick"—Modular No. 8632 A 97-23 3. Stone band: "Parry Stone"—Buff 4. EFS Soffits: "Drivit" — Sandblast finish, No 456 Oyster Shell 5. Metal roofing and coping: "Pac-Clad"— Sierra Tan 6. Prefinished aluminum frame: "Duranar"— XL/UC 51568, XL Champagne Gold Board Agenda Item Submittal Ix-B Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Public Hearing: Consideration of amendment to the annexation agreement for the proposed five-story office building in he Millbro Business Center,southwest corner of Millbrook Drive/Route 22. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 07/12/2000 07/17/2000 0 Regular Agenda Planning ❑ None Does this item Does this item include Will AV equipment be Type ofAV Needed: relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? ❑ Video ❑ Computer Yes ❑ No ❑ Yes 0 No Yes ❑ No ElDoc Camera ❑ Easel ❑ Other Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Mark Weir of Millbrook Properties has petitioned for approval for a five-story office building. The property,Lot 1 of the Millbro Business Center,is zoned Industrial and has an area of 6.4 acres. The office building would have a floor area of approximately 141,000 square feet.The height of the building would vary from 68 feet to approximately 79 feet.The plan also proposes a two-level parking structure and surface parking providing 652 parking spaces.Based on the Zoning Ordinance standard for general office space,470 spaces are required. The proposed building height would require a variation to exceed the 50-foot limit of the Industrial District. (The Industrial District allows a maximum height of four stories or 50 feet, whichever is less). In addition, variations would be needed for the building setback along Millbrook Drive and along the west portion of the property adjoining the Ameritech property in Lincolnshire. The parking structure is 11 feet in elevation on the second level. (The screening wall brings the overall height of the structure to approximately 16 feet.) The Tenerife townhomes are directly west of the parking structure. The Industrial District allows a parking facility to be within 30 feet of a residential property line, but a building setback of 60 feet is required abutting a residential district. A setback of approximately 32 feet is provided abutting the Tenerife development. The enclosed landscape plan (Sheet L-2) includes a section sketch showing the height and distance relationship between the Tenerife townhomes and the proposed parking structure. The petitioner is requesting a 60-foot dimension instead of 63 feet for the perpendicular parking spaces and access aisles in the parking structure. The Village has allowed this reduced stall and aisle design in the parking structures at the Riverwalk office development. The Plan Commission held a public hearing on June 7, 2000 and voted 8 to 0 to recommend approval of the Preliminary Plan and requested zoning variations. (The draft minutes of the meeting are not yet available, but will be available prior to the July 17 hearing.) The draft annexation agreement and exhibits are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files milbro2.pdf [:A], exhtj notice.pdf E] A4-1.pdf E] Al-1.pdf E] A2-1.pdf E] A3-1.pdf E] A3-2.pdf E] AO-1.pdf E] PH-1.pdf E] PD-2.pdf E] PD-3.pdf E] PD-1.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 7/12/00 SECOND AMENDMENT TO THE MILBRO PROPERTY ANNEXATION AGREEMENT Office building,Millbrook Business Center Lot 1 of the Millbrook Business Center, First Resubdivision,Unit One South side of Route 22 East of Tenerife Townhomes This Second Amendment to the Milbro Property Annexation Agreement (this "Second Amendment) is made and entered into this 17th day of July 2000, by and between the VILLAGE OF BUFFALO GROVE (the "Village") by and through the President and Board of Trustees of the Village (collectively, the "Corporate Authorities"), and MILLBROOK IV LLC, an Illinois limited liability company(the"Owner"). WHEREAS, the Village passed Ordinance 94-32 approving an Annexation Agreement, dated June 6, 1994 (the "Annexation Agreement"), with Owner's predecessor-in-interest, American National Bank and Trust Company of Chicago, as Trustee under Trust Nos. 53914 and 59576, for 32.908 acres (32.423 acres net of right-of-way) known as the Milbro Property on the south side of Illinois Route 22 east of the Tenerife Townhomes; and WHEREAS, the Village passed Ordinance 97-14 approving an amendment to the Annexation Agreement, dated February 3, 1997 (the "First Amendment"), annexing certain property described therein and granting certain variations to the Village's Development Ordinance and Zoning Ordinance; and WHEREAS, the Owner is the owner of that portion of the real property described in the Annexation Agreement now legally described as set forth in Exhibit A attached hereto and made a part hereof, comprising 6.64 acres ("Lot I"); and WHEREAS, pursuant to Paragraph 3 of the First Amendment, Paragraph 27 Special Conditions of the Annexation Agreement was amended, in part, to permit the Village to review and conduct a public hearing concerning site plan approval for the office building to be constructed at the north end of the property depicted on Exhibit F to the First Amendment, being the same property as now legally described in Exhibit A hereto and identified herein as Lot 1; and 2 WHEREAS, the Owner has submitted to the Corporate Authorities a petition to further amend the Annexation Agreement to be granted additional variations to the Village's Zoning Ordinance so as to permit the Owner to construct a five-story office building on Lot 1 pursuant to the following exhibits: EXHIBIT A-Legal Description of Lot 1 EXHIBIT B -Exterior Materials List for proposed building and Parking Facility, received April 28, 2000 EXHIBIT C - Title Sheet(Sheet A-0)dated July 10, 2000 by Loebl Schlossman & Hackl (LSH) EXHIBIT D -Preliminary Plan(Site Plan, Sheet Al-1) dated July 10, 2000 by LSH EXHIBIT E-Preliminary Engineering Plan(Sheets C-2, C-3 and C-4) dated July 10, 2000 by S.D.I Consultants, Ltd. EXHIBIT F -Building Ground Floor Plan(Sheet A2-1)dated July 10, 2000 by LSH EXHIBIT G -Building Elevations (Sheets A3-1 and A3-2) dated July 10, 2000 by LSH EXHIBIT H-Building Section(Sheet A4-1) dated July 10, 2000 by LSH EXHIBIT I - Parking Deck Plans, Lower and Upper levels (Sheet PD-1) dated July 10, 2000 by LSH EXHIBIT J-Parking Deck Elevations and Details (Sheets PD-2 and P-3) dated July 10, 2000 by LSH EXHIBIT K- Landscape Plan (Sheets L-1 and L-2) dated July 10, 2000 by Ives/Ryan Group, Inc. EXHIBIT L -Photometric Site Plan(Sheet PH-1) dated June 21, 2000 by WMA Consulting Engineers, Ltd. NOW, THEREFORE, in consideration of the premises,mutual covenants and agreements herein set forth,the parties hereto agree as follows: 1. The preceding"Whereas" clauses are incorporated herein and made a part of this Second Amendment. 3 2. The Annexation Agreement, as amended by the First Amendment, shall be and is hereby further amended as follows: A. Paragraph 27. Special Conditions of the Annexation Agreement, as amended by the First Amendment, shall be further amended to grant the following additional variations to the Village's Zoning Ordinance: Paragraph 27.B: 2. Section 17.48.020.F.1: To allow a setback of 59 feet, 6 inches instead of 73 feet, 8 inches for the proposed office building adjacent to Millbrook Drive; 3. Section 17.48.020.F.2: a.) To allow a west side yard of 29 feet, 6 inches instead of 63 feet, 8 inches for the proposed office building adjoining the Ameritech switching station located in the Village of Lincolnshire; a.) To allow a north side yard varying from 12 feet, 8 inches on the west to 12 feet, 2 inches on the east instead of 15 feet for the proposed parking structure adjoining the Ameritech property; b.) To allow a south side yard varying from 8 feet on the west to 9 feet, 6 inches on the east instead of 15 feet for the proposed parking structure; c.) To allow a west side yard varying from 31 feet, 10 inches on the north and 32 feet, 6 inches on the south instead of 60 feet for the proposed parking structure adjoining the Tenerife townhomes; 4. Section 17.48.020.F.7: To allow a height of five stories and 78 feet, 8 inches instead of four stories and 50 feet for the proposed office building; 5. Section 17.36.030.F.1: To allow a module of 60 feet instead of 63 feet for the perpendicular(90-degree) parking stalls and access aisles in the parking structure. 4 B. Paragraph 27. Special Conditions of the Annexation Agreement, as amended by the First Amendment, shall be further amended to add the following to Paragraph 27.P: A revised lighting plan, including the number,type and height of outdoor lights shall be submitted for Village review at the time of application for a building permit for the proposed office building. Said lighting plan is subject to approval by the Village. C. Paragraph 24. Notices of the Annexation Agreement, as amended by the First Amendment, shall be further amended to change the addresses for the Owner and its counsel as follows: Owner: c/o Millbrook Properties LLC 425 Half Day Road, Suite 100 Lincolnshire, IL 60069 Attn: Eric Achepohl Copy to: Mr. Jack Miller and Mr. Harvey L. Miller 425 Half Day Road, Suite 100 Lincolnshire, IL 60069 and Copy to Owner's Counsel: Mark J. Horne, Esq. Quarles &Brady LLC 500 West Madison Street, Suite 3700 Chicago, IL 60661-2511 3. The Annexation Agreement, as amended by the First Amendment and this Second Amendment, shall be binding on all parties, Lot 1 and the remainder of the Property(as described in the First Amendment)until June 6, 2020. 4. The Annexation Agreement, as amended by the First Amendment, is hereby reacknowledged and reaffirmed as being in full force and effect, except as further amended by this Second Amendment. IN WITNESS WHEREOF,the Corporate Authorities and the Owner have caused this Second Amendment to be executed by their respective proper officials duly authorized to execute the same on the day and year first above written. 5 I f { VILLAGE OF BUFFALO GROVE By: ELLIOTT HARTSTEIN,Village President ' ATTEST: I MILLBROOK IV LLC, an Illinois limited liability company By: Its: 1 i f { 0 1 { t 3 a i d E f C eC F S I k 7l t f; i 6 k. a. EXHIBIT A Legal Description Lot 1 of the First Resubdivision of Millbrook Business Center Unit One, Buffalo Grove, Illinois, being part of the northwest quarter of Section 22 in Township 43 North, Range 11 East of the Third Principal Meridian in Lake County, Illinois. S m 8 (i k Y` 4 k f t 0 i G' F I I t' ji t F f i EXHIBIT B ` Proposed office building, Millbrook Business Center Village of Buffalo Grove RECEIVED Plan Commission Meeting APR 2 8 z000 Mil lbrook Business Center p�NING Buffalo Grove,Illinois SERVICES Exterior Materials List for 485 Half Day Road Curtain Wall&Window Systems Item Color Type Vision Units Clear 1"Low-E insulated unit Spandrel Glass Grey/Green '/4"clear with Mystic Moors Vitrolux ® Ceramic Frit Window Frames Champaign Aluminum by PPG (VC51568XL) Column Covers Pueblo Tan Alucobond panel by Reynolds Metal Co. Architectural Cast Stone Panels Item Color Tyke Cornice Buff Cast Stone Soffit Pueblo Tan Alucobond panel by Reynolds Metal Co. Base Panels Buff Cast Stone with deep reveals Spandrel Header& Sill Buff Cast Stone Brick Red Heritage `R' by Redland Brick Co. Sealant Buff/Red Silicone caulk to match cast stone and brick r - Arched Clear Storeys Item Color Tvpe Roof Sandstone Standing seam metal panel Facia Sandstone Metal panel Walls Buff EIFS Entry Canopy Item Color Tvpe Canopy Buff Cast stone unit with balasted EDPM roof membrane Piers Red/Sandstone Heritage `R' brick with metal drain covers Doors Item Color Tvpe Entry Chrome Full light,medium style stainless steel Service Buff Hollow metal Overhead Buff Insulated sectional Parking Facility Item Color Tyne Exterior walls Buff Load bearing precast spandrels texture coated to match building base Site Lighting Item Color Tyke Parking lot standards Grey Kim AR Walkway bollards Grey Kim SL Canopy uplighis Grey Kim WD Ground mounted sign Grey Kim AFL s TO BE PUBLISHED 7/1/2000 PROPOSED OFFICE BUIILDING, MILLBROOK BUSIINESS CENTER `T Yr GE OF ROUTE 22/MILLBROOK DRIVE BUFFALO GROVE ' Fifty Raupp Blvd. Buffalo Grove,IL 60089.2196 Phone 847-459-2518 Fax 847-459.7906 NOTICE OF PUBLIC HEARING PUBLIC NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the President and Board of Trustees of the Village of Buffalo Grove on Monday, July 17, 2000 at 7:30 P.M. in the Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, IL to discuss the following matter: SUBJECT: Petition to the Village of Buffalo Grove for amendment of an annexation agreement and an amendment to a Preliminary Plan in the Industrial District with the following variations: ZONING ORDINANCE - Section 17.48.020.F.1 . (to allow a setback of 59 feet, 6 inches instead of 73 feet, 8 inches for the proposed office building adjacent to Millbrook Drive); Section 17.48.020.F.2. (to allow a west side yard of 29 feet, 6 inches instead of 63 feet, 8 inches for the proposed office building adjoining the Ameritech property); Section 17.48.020.F.7. (to allow an office building with five stories and a height of 78 feet, 8 inches to the top of the raised dormer and rooftop equipment screen instead of four stories or a height of 50 feet); Concerning the proposed parking facility: Section 17.48.020.F.2. (to allow a north side yard varying from 12 feet, 8 inches on the west to 12 feet, 2 inches on the east instead of 15 feet adjoining the Ameritech property, a south side yard varying from 8 feet on the west to 9 feet, 6 inches on the east instead of 15 feet, and a west side yard varying from 31 feet, 10 inches on the north and 32 feet, 6 inches on the south instead of 60 feet adjoining the Tenerife townhomes property); Section 17.36.030.F.1 . (to allow a module of 60 feet instead of 63 feet for the perpendicular (90- degree) stalls and access aisles in the parking facility). The petitioner proposes to construct a five-story office building with a height of 78 feet, 8 inches and a floor area of approximately 141,000 square feet and a two-level parking facility with approximately 670 spaces. APPLICANT: Mark Weir Millbrook Properties L.L.C. 475 Half Day Road, Suite 100 Lincolnshire, IL 60069 SUBJECT PROPERTY LEGAL DESCRIPTION: Lot 1 of the First Resubdivision of Millbrook Business Center Unit One, Buffalo Grove, Illinois, being part of the northwest quarter of Section 22 in Township 43 North, Range 11 East of the Third Principal Meridian in Lake County, Illinois. Af 2 SUBJECT PROPERTY COMMON DESCRIPTION: The approximately 6.4- acre parcel at the southwest corner of Illinois Route 22 and Millbrook Drive. Documents submitted by the applicant for the public hearing concerning this petition are on file with the Village Clerk and the Division of Planning Services, 50 Raupp Boulevard, and may be examined by any interested persons. All persons present at the Public Hearing will be given the opportunity to be heard. Dated this 29th day of June, 2000. JANET M. 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W F Z W Z �l r r w i r n, N al, Board Agenda Item Submittal XI-A Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution Approving Supplemental Funding Agreement with IDOT concerning the Illinois Route 83 Bikeway Overpass at Farrington Drive Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/11/2000 07/17/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In follow-up to the previous commitments of the Illinois Department of Transportation, the attached agreement for $166,000 of supplemental funding for the Illinois Route 83 Bikeway Overpass at Farrington Drive Improvement has been received. Staff requests Village Board approval of the attached resolution entitled "A Resolution Approving an Agreement Providing for Supplemental Funding from the Illinois Department of Transportation for the Illinois Route 83 Bikeway Overpass Improvement at Farrington Drive". Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 1183bwop.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Gregory P. Boysen Director of Public Works DATE: July 11, 2000 SUBJECT: Illinois Route 83 Bikeway Overpass at Farrington Drive Resolution Approving Supplemental Funding Agreement with IDOT In follow-up to the previous commitments of the Illinois Department of Transportation, the attached agreement for$166,000 of supplemental funding for the Illinois Route 83 Bikeway Overpass at Farrington Drive Improvement has been received. I would,therefore, request that the Village Board approve the attached resolution entitled "A Resolution Approving an Agreement Providing for Supplemental Funding from the Illinois Department of Transportation for the Illinois Route 83 Bikeway Overpass Improvement at Farrington Drive" at their next regular meeting scheduled for Monday, July 17, 2000. If you have any questions concerning this matter,please let me know. ory . B sen attachments G:\PWDIRGRP\LHC\BIKEWAYS\07110wrb.doc RESOLUTION NO. 2000- A RESOLUTION APPROVING AN AGREEMENT PROVIDING FOR SUPPLEMENTAL FUNDING FROM THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE ILLINOIS ROUTE 83 BIKEWAY OVERPASS IMPROVEMENT AT FARRINGTON DRIVE WHEREAS,the Village of Buffalo Grove is engaged in the implementation of the Illinois Route 83 Bikeway Overpass Improvement at Farrington Drive; and, WHEREAS, previous agreements established funding commitments from other parties, including the Buffalo Grove Park District, Buffalo Grove Rotary Club and the Illinois Department of Natural Resources; and, WHEREAS, additional supplemental funding has been committed to and the formal establishment of this funding commitment requires approval of an agreement with the Illinois Department of Transportation; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, as follows: 1. The attached agreement with the Illinois Department of Transportation concerning the Illinois Route 83 Bikeway Overpass at Farrington Drive Improvement is hereby approved. 2. The Village President and Village Clerk are hereby authorized and directed to execute said agreement,a copy of which is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: , 2000 APPROVED: , 2000 Approved: ATTEST: Village President Village Clerk G:\PWDIRGRP\LHC\BIKEWAYS\0700res.doc AGREEMENT THIS AGREEMENT entered into this day of A.D. by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and the Village of Buffalo Grove, County of Lake, of the State of Illinois, hereinafter called the VILLAGE. WITNESSETH: WHEREAS, the STATE and the VILLAGE, in order to facilitate the free flow of traffic and ensure safety to the motoring public, are desirous of improving Illinois Route 83 (FAP Route 344), McHenry Road at Farrington Drive, known as FAP Route 344, State Section: 44I-1, State Job No. C-91-203-00, Village Section: , by making the following improvements in accordance with the scope of work generally defined as, but not limited to, the engineering and construction of a pedestrian—bicycle overpass; and WHEREAS the VILLAGE has agreed to become the lead agency in this project; and WHEREAS, the STATE is agreeable to participation in its proportionate share of the costs associated with the pedestrian—bicycle overpass; and WHEREAS, the STATE and the VILLAGE are desirous of said improvement in that same will be of immediate benefit to the VILLAGE residents and permanent in nature; NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The VILLAGE agrees to make the surveys, prepare plans and specifications, receive bids, award the contract, furnish engineering inspection during construction, and cause the improvement to be built in accordance with the plans, specifications, and contract. 2. The VILLAGE also agrees to pay, or provide for the payment of construction and engineering costs subject to reimbursement by the STATE as hereinafter stipulated. 3. The STATE agrees to reimburse the VILLAGE for the actual cost of the construction of the pedestrian-bicycle overpass up to a maximum amount of$166,000. 4. Upon execution of this Agreement, proof of award of the contract for this improvement, and receipt of an invoice, the STATE will pay to the VILLAGE an amount equal to 95% .of its obligation incurred under this Agreement, and will pay to said VILLAGE the remainder of its obligation upon completion of the project and receipt of an invoice based upon final costs up to a maximum of$166,000. -2- 5. The STATE agrees to send a letter, prior to the VILLAGE advertising for the work to be performed hereunder, approving the plans and specifications as prepared. 6. The VILLAGE shall exercise its franchise right to cause private utilities to be relocated at no expense to the STATE. 7. The VILLAGE agrees to cause its utilities located on right of way acquired by the STATE or installed within the limits of a roadway after the said roadway was taken over for maintenance by the STATE, to be relocated and/or adjusted, if necessary, at no expense to the STATE. 8. The VILLAGE agrees to obtain from the STATE,an approved permit for the facility, and to abide by all permit conditions associated therewith. 9. Upon completion of the improvement and final field inspection by the STATE, and so long as Illinois Route 83 is used as a STATE highway, the STATE agrees to maintain, or cause to be maintained, the median, the through traffic lanes, the left turn and right turn lanes, and the curb and gutter or stabilized shoulders and ditches adjacent to those lanes. The STATE will be responsible for the maintenance of lane line and median line markings. -3- 10. Upon completion of the improvement, the VILLAGE agrees to maintain, or cause to be maintained, the pedestrian-bicycle overpass in its entirety. 11. The VILLAGE agrees to assume responsibility for the administration, control, reconstruction, and maintenance of the pedestrian-bicycle overpass in its entirety. The VILLAGE further agrees to indemnify and hold harmless the STATE, its officers, employees, and agents from any and all claims, lawsuits, actions, costs, and fees (including reasonable attorney fees and expenses) of every nature and description arising from, growing out of, or connected with the construction and/or operation of the pedestrian-bicycle overpass. 12. The VILLAGE agrees to provide the STATE with a copy of the "As-Built Plans". 13. The VILLAGE shall maintain, for a minimum of three years after the completion of the Project, adequate books, records, and supporting documents to verify the amounts, recipients, and uses of all disbursements of funds passing in conjunction with this Agreement. All books, records, and supporting documents related to the Project shall be available for review and audit by the Auditor General and other STATE Auditors, and the VILLAGE agrees to cooperate fully with any audit conducted by the Auditor General and other STATE Auditors, and to provide full access to all relevant materials. -4- Failure to maintain the books, records, and supporting documents required by this paragraph shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under this Agreement for which adequate books, records, and supporting documentation are not available to support their purported disbursement. 14. The VILLAGE agrees to comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and non-discrimination regulations required by the Illinois Department of Transportation. -5- Obligations of the STATE will cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract. THIS AGREEMENT, and the covenants contained herein, shall become null and void in the event the contract covering the construction work contemplated herein is not awarded within 3 years subsequent to execution of this Agreement. THIS AGREEMENT shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. Village of Buffalo Grove By President Date: ATTEST: Village Clerk (SEAL) STATE OF ELLINOIS DEPARTMENT OF TRANSPORTATION By Director of Highways Date: S:\DES\M gr l\W P\Pro j su p p W GMTS\i l g 3 b u ffal ogroveagrmt d oc Board Agenda Item Submittal XI-B Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution Approving an Agreement with the Illinois Department of Transportation Providing for Illinois First Funding or the Weiland Road Pedestrian Crossing Improvement Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/12/2000 07/17/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In follow-up to the Illinois First funding commitment, which was secured by Representative Mathias, the Illinois Department of Transportation has provided the attached funding agreement for the Weiland Road Pedestrian Crossing Improvement. Staff requests Village Board approval of the attached resolution entitled "A Resolution Approving an Agreement with the Illinois Department of Transportation Providing for Illinois First Funding for the Weiland Road Pedestrian Crossing Improvement". Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 07170mtg_.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Gregory P. Boysen Director of Public Works DATE: July 11, 2000 SUBJECT: Weiland Road Pedestrian Crossing Improvement In follow-up to the Illinois First funding commitment, which was secured by Representative Mathias,the Illinois Department of Transportation has provided the attached funding agreement for the Weiland Road Pedestrian Crossing Improvement. I would therefore request that the Village Board approve the attached resolution entitled "A Resolution Approving an Agreement with the Illinois Department of Transportation Providing for Illinois First Funding for the Weiland Road Pedestrian Crossing Improvement"at their next regular meeting scheduled for Monday, July 17, 2000. If you have any questions concerning this matter,please let me know. . . go ysen attachments G:\PWDIRGRP\LHC\WEILRD\071 I Owrb.doc RESOLUTION NO. 2000- A RESOLUTION APPROVING AN AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION PROVIDING FOR ILLINOIS FIRST FUNDING FOR THE WEILAND ROAD PEDESTRIAN CROSSING IMPROVEMENT WHEREAS, it is desired to implement the Weiland Road Pedestrian Crossing Improvements,to include a pedestrian traffic signal and fence as described in the agreement entitled"Agreement Concerning the Buffalo Grove Pedestrian Safety Enhancement Project Between the Village of Buffalo Grove, the Buffalo Grove Park District,the Aptakisic-Tripp Community Consolidated School District No. 102 and the Buffalo Grove Rotary Club"which was approved by Buffalo Grove Resolution No. 2000-9 which was adopted by the Village President and Board of Trustees on February 7, 2000; and, WHEREAS, Illinois First funding is required in order to proceed with the Weiland Road Pedestrian Crossing Improvement; and, WHEREAS, an agreement with the Illinois Department of Transportation is required in order to provide for the needed Illinois First funding; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: 1. The attached agreement with the Illinois Department of Transportation entitled"Reimbursable Agreement"concerning the Weiland Road Pedestrian Crossing Improvement is hereby approved. 2. The Village President and Village Clerk are hereby authorized and directed to execute said agreement, a copy of which is attached hereto and made a part hereof. 1 AYES: NAYES: ABSENT: PASSED: , 2000 APPROVED: , 2000 Approved: Village President ATTEST: Village Clerk G:\PWDIRGRP\LHC\WEILRD\0700res.doc 2 [6909 ON YH/XL] ££:OT Hi1,L OOOZ/TT/LO REIMBURSABLE AGREEMENT THIS REIMBURSABLE AGREEMENT is entered into this day of A.D. by and between the STATE OF ILLTNOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and the VILLAGE OF BUFFALO GROVE, in the County of Cook in the State of Illinois,hereinafter called the LOCAL AGENCY. WITNESSETH WHEREAS, the parties hereto, in the interest of the safe and efficient movement of vehicular and pedestrian traffic, are desirous of installation of a fully-actuated traffic signal at the Aptaldsic Junior High School exit driveway onto Weiland Road located approximately 1200' north of Deerfield Road in the VILLAGE, said improvement to be identified as Section 99-00079-00-TL and STATE Job No. C-91-409- 99, and hereinafter referred to as the PROJECT; and WHEREAS, the 91 st General Assembly originally appropriated $632,000 to the Department of Transportation by Public Act 91-20, Senate Bill 630, Article 24A, Section 028 for FY 2000 from the Capital Development Fund for a Grant to the Village of Buffalo Grove for a pedestrian crosswalk, ;and WHEREAS, Senate Bill 618 amends Public Act 91-20, Article 24A by repealing Section 028 and creating a new Section 095 which appropriates $1,832,000 to the Department of Transportation from the Capital Development Fund for the contract or intergovernmental agreement costs associated with the project described in the fifth WHEREAS paragraph; and WHEREAS, House Bill 1534 Amends Section 095 to change the language of the appropriation to be used for the traffic signal on Weiland Road; and WHEREAS the parties hereto are desirous of said PROJECT in that same will be of immediate benefit to the residents of the area and permanent in nature; and WHEREAS, the STATE and LOCAL AGECNY Nish to avail themselves of $632,000 appropriated by Public Act 91-20, as amended by Senate Bill 618, Article 24A, Section 095 to the Department of Transportation for this PROJECT; NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties hereto agree as follows: 1 f690S ON YH/X.LI ££:OT Hal OOOZ/TT/LO I. THE LOCAL AGENCY AGREES: 1. To prepare or cause to be prepared, the plans, specifications and contract documents; advertise for, receive bids and award the contract for the construction of the PROJECT, in accordance with the methods prescribed by the STATE, and cause the project to be built following MFT procedures as found in the Manual of Administrative Policies of the Bureau of Local Roads & Streets in accordance with the plans, specifications and contract as approved by the STATE. 2. To certify to the STATE that all necessary right-of-way for the PROJECT has been obtained (if right-of-way is required)or that no additional right-of-way is required_ 3. To exercise its franchise rights to cause private utilities to be relocated at no expense to the STATE. 4. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records, and supporting documents to verify the amounts, recipients, and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records, and supporting documents related to the contract shall be available for review and audit by the Auditor General; and the LOCAL AGENCY agrees to cooperate fully with any audit conducted by the Auditor General and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records, and supporting documentation are not available to support their purported disbursement. S. To maintain or cause to be maintained, in a manner satisfactory to the STATE, the completed improvement. H. IT IS MUTUALLY AGREED: 1. The disposition of encroachments, if any, shall be cooperatively determined by representatives of the LOCAL AGENCY and the STATE. 2 1690S ON YH/X11 ££:OT Hill OOOZ/TT/LO 2. That the estimate Division of Costs of the PROJECT are: TYPE OF WORK STATE (%) VILLAGE (%) TOTAL Traffic signal installation 2605000. (100%) 260,000. (w/autoscope interconnect &pavement marking modifications) 4' chain link fence(2000' 48,000. (100%) 48,000. on westside &400' on eastside) Preliminary Engr./Contract 10,168. (100%) 10,168. Plan Preparation Construction Engineering 5,665. (100%) 5,665. TOTAL $323,833. $323,833. *loot to Exceed-$632,000. 3. The STATE agrees to pay 100% of the costs, up to a maximum amount of $632,000 for the PROJECT from FY 2000 Capital Development Fund, based upon the awarded contract amount. Any funds required to complete the PROJECT in excess of the $632,000, will be the responsibility of the LOCAL AGENCY. The STATE will pay the LOCAL AGENCY 95% of its share of the construction and engineering costs upon award of the contract by the LOCAL AGENCY and receipt of a letter certifying such award and requesting said payment. The balance will be reimbursed upon completion of the improvement and acceptance by the STATE. 4. All traffic control equipment to be used in the traffic signal work included herein must be approved by the STATE prior to its installation. The STATE must be notified a minimum of three (3) working days prior to final inspection. Final inspection of the traffic signal work will be made by a representative of the STATE, and, if satisfactory, authorization for turn-on will be given. 5. Upon acceptance of the traffic signal work by the STATE the financial responsibility for the maintenance and electrical energy for the operation of the traffic signals shall be borne entirely by the LOCAL AGENCY. 3 16902 ON XX/X.L1 ££:OT 21111 000Z/TT/Z0 6. Obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein or if the contract covering the work contemplated herein is not awarded within three years subsequent to execution of the agreement_ 7. The department shall furnish to the LOCAL AGENCY a sign identifying the contract as an Illinois' FIRST project. The sign will be installed by the LA at the beginning and ending limits of the project in accordance with instructions provided by the department. Within 30 days after project completion the signs shall be returned to the department. 8. The LOCAL AGENCY will comply with the requirements of the Illinois State Agency Historic Resources Preservation Act, the IIlinois Endangered Species Protection Act, the Interagency Wetland Policy Act of 1989 and the Illinois Farmland Preservation Act. 9. This agreement shall be binding upon and inure to the benefits of the parties, their successors and assigns. 4 [6909 ON YH/XJl ££:OI H111 OOOZ/TT/GO L,0'd -1d101 IN WITNESS WIMREOF, the parties have caused this Reimbursable agreement to be executed in quintuplicate counterparts, each of which shall be considered as an original, by their duly authorized officers as of the dates below indicated. Executed by the VILLAGE,the VILLAGE OF BUFFALO GROVE day of President ATTEST: Village Clerk APPROVED BY STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION BY: Director of Highways Date SAW:p21518artbufrW ogrvmimbagmLdoc 5 Board Agenda Item Submittal XI-C Requested By: Carmen A Molinaro Entered By: Ghida Sahyouni Agenda Item Title: Authorization to bid two self powered walking green aerators. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/12/2000 07/17/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Department of Golf Operations is seeking authorization to solicit bids for two self powered walking green aerators. These two pieces of equipment are approved replacement purchases included in the 2000 Arboretum Golf Club Annual Budget. Your consideration is appreciated. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files EA solicit_pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: i Approved By: Published to Web: TO: PRESIDENT AND BOARD OF TRUSTEES FROM: CARMEN MOLINARO, Director of Golf DATE: July 10, 2000 SUBJECT: AUTHORIZATION TO BID MAINTENANCE EQUIPMENT FOR ARBORETUM GOLF CLUB The Department of Golf Operations is seeking authorization to solicit bids for 2 self powered walking greens aerators. CARMEN MOLINARO Director of Golf Attachment NOTICE TO BIDDERS The Board of Trustees,the Village of Buffalo Grove(hereinafter referred to as the Owner), will receive bids for Maintenance Equipment for their Buffalo Grove Golf Club and Arboretum Golf Club until 10:00 a.m. local time on July 31, 2000 at the Village Offices, 50 Raupp Boulevard, Buffalo Grove, Illinois 60089. Bid will be publicly opened and read at the time noted above. Beginning July 18, 2000 specifications may be obtained at the office of the Director of Golf, 48 Raupp Boulevard, Buffalo Grove, Illinois 60089, between the hours of 9:00 a.m. and 5:00 p.m., Monday through Friday. The Owner reserves the right to reject any and all bids, to waive any informalities in bidding, or accept the bid that, in his opinion, will serve his best interests. The equipment to bid on is as follows: 2 - Self Powered Walking Greens Aerators Enclosed please find equipment specifications. JANET M. SIRABIAN Village Clerk Village of Buffalo Grove r VILLAGE OF BUFFALO GROVE PUBLIC CONTRACTS The Village of Buffalo Grove is required to represent and obtain certain information in the administration and awarding of public contracts. Please review the following information, which should be executed and notarized where necessary, which shall be a requirement in the award of this, and possibly, any future contracts. CERTIFICATION OF CONTRACTOR/BIDDER In order to comply with the State of Illinois Public Act 85-1295,the Village of Buffalo Grove requires that the following certification be acknowledged: The below signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 33-3 or 33E-4 of Article 33E,Public Contracts, of the Illinois Criminal Code of 1961, as amended. This Act relates to interference with public contracting, bid rigging and rotating, kickbacks, and bidding. CERTIFICATION RELATIVE TO PUBLIC ACT 86-1039 In order to comply with State of Illinois Public Act 86-1039(Section 5/11-42.1-1 of Chapter 65, Illinois Compiled Statues),the Village of Buffalo Grove requires the following certification and notarization: The undersigned does hereby swear and affirm that: (1)it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue or(2) is contesting in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1)is a Class I Misdemeanor and (2)voids the contract and allows the Village to recover all amounts paid to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: "The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of the(bid or purchase order)that none of the following Village officials is either an officer or director of supplier or owns five percent (5%)or more of supplier: The Village President,the members of the Zoning Board of Appeals and The Plan Commission, The Village Manager and his Assistant or Assistants, the heads of the various departments within the Village. If the foregoing representation and warranty is inaccurate, state the name of the Village official who either is officer or director of your business entity or owns five percent (5%)or more thereof." Name of Contractor/Bidder/Supplier Title Subscribed and Sworn to before me this day of , 20_ Notary Public i MAINTENANCE EQUIPMENT FOR ARBORETUM GOLF CLUB ITEM NUMBER ONE The Village is seeking bids on(two)self powered walking greens aerators. The engine is to be 18 Hp Kohler with electric start. The coring specifications are to be a minimum of 31.5 inches wide and the depth is to be 3.5 inches. The productivity of this aerator should be adjustable between gears, and range between 11,000 sf/hr and 22,800 sf/hr. The change of gears, or speed should also change the hole pattern or spacing from between 2" x 1.4"to 2" x 3". The unit should be belt driven and have the flexi-link mounting design to help ensure a cleaner coring hole. The coring tines should range in size from '/4"to 5/8". The unit should include any attachment or kit needed to use either mini or needle tines. All necessary owners' manuals, parts books,training booklets and training videos should be included. Contact person for any additional information Rick Reed, (847)913-0383 BID SUMMARY ARBORETUM GOLF CLUB ITEM NUMBER ONE Self powered walking aerators Board Agenda Item Submittal XI-D Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Authorization to Bid Parkway Tree Replacements Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/07/2000 07/17/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $17,600 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. During the last four years,we have seen a significant increase in the number of tree replacements due mostly to storm damage. Because of this increase,the program will cost more than the statutory allowance of$10,000.00 requiring staff to solicit sealed bids for this program. This year we have prepared our specifications to allow for a three-year contract option,to be reviewed each year before planting in the fall. The contractor's performance will be evaluated and a report and recommendation submitted to the Village Board requesting the extension of the contract. We are requesting that the Village President and Board of Trustees authorize staff to solicit sealed bids. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files J4, trees.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF BUFFALO GROVE 50 RAUPP BLVD. BUFFALO GROVE, IL 60089 (847)459-2500 PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION BUFFALO GROVE,IL 60089 TELEPHONE(847)459-2545 FACSIMILE (847) 537-1742 SPECIFICATIONS AND INSTRUCTION TO BIDDERS PARKWAY TREE REPLACEMENT DULY 6, 2000 NOTICE TO BIDDERS The Village of Buffalo Grove is accepting sealed bids for the PARKWAY TREE REPLACEMENT PROGRAM. Bids will be received on or before, but not later than 10:00 A.M. on August 17,2000 at the Office of the Village Clerk, 50 Raupp Blvd., Buffalo Grove , I160089 and immediately thereafter all bids will be publicly opened and read. Sealed envelopes or packages containing proposals will be marked "BID FOR PARKWAY TREE REPLACEMENT" Detailed specifications are available for bid purposes from the Department of Public Works, 51 Raupp Blvd., Buffalo Grove, 1160089. The Village reserves the right to reject any proposal for failure to comply with all the requirements of this notice or any of the specifications and summary documents; however, it may waive any minor defects or informalities at its discretion. The Village further reserves the right to reject any and all proposals or to award a contract which in its judgement, is in the best interest of the Village. VILLAGE OF BUFFALO GROVE REQUEST FOR PROPOSAL PARKWAY TREE REPLACEMENT GENERAL The following request for proposal involves providing two hundred(200) shade trees to the Village of Buffalo Grove, Illinois, as herein specified and directed by the Superintendent of Public Works Operations, Department of Public Works, 51 Raupp Boulevard, Buffalo Grove, Illinois, 60089. Only stock grown in hardiness zone 5 or other northern zones with comparable climatic conditions as that of the Village of Buffalo Grove will be acceptable. All proposals will include the growing location, state and county of all trees offered in each lot bid. All trees purchased under this contract will be scheduled for planting in the fall of 2000. Should weather or other factors prevent completion of the program this fall,the Village reserves the right to order the remainder of the trees next spring. All trees shall be balled and burlapped. All trees shall be a minimum 2-1/2" caliper measured 6" above planting level. All trees shall have straight trunks and good branching. Branches shall begin from five (5)to six(6) feet above ground level and shall be true to name and no substitution in species will be accepted unless authorized by the Superintendent of Public works Operations or his designated representative. A Village employee will visit the growing site and mark all trees for planting by means of a permanent tag. Only those trees tagged by the Village will be accepted for planting and payment. Final acceptance will be done after planting is completed in the Village. GUARANTEE Any tree, which in the opinion of the Superintendent of Public Works Operations or his authorized representative, that is dead, shall be replaced within thirty (30) days after formal notification from the Village of Buffalo Grove. All trees shall be fully guaranteed for a period of one (1)year from the date of delivery. A written guarantee shall be attached to the bid. Said guarantee to stipulate the nursery locations and types of trees covered by the guarantee. 1 REQUEST FOR PROPOSAL PARKWAY TREES 7-06-00 REJECTION OF MATERIAL The Superintendent of Public Works Operations or his authorized representative, reserves the right to reject any plant material which does not comply with the specifications, and all rejected plant materials shall be immediately removed by the contractor from the premises of the Village and the Superintendent of Public Works Operations will not assume any responsibility for such rejected material. QUANTITY The right is reserved to increase or decrease the quantities shown depending upon the availability of stock and inspection results. DELIVERY The contractor shall consult with the Superintendent of Public Works Operations or his authorized representative, concerning the details and scheduling of the work contemplated herein, and shall be governed by the decisions of said Superintendent. No material shall be dug or loaded for shipment from the nursery when the temperature is below thirty-two degrees (32 degrees) above zero (Fahrenheit), and when the depth of frost in the grounds exceeds one inch(1"). Roots of material shall not be subject to temperatures below thirty-two degrees (32 degrees) above zero (Fahrenheit). All material whose roots have been frozen shall be rejected. The contractor shall comply with all good trade practices to insure arrival of stock at the stated delivery point in the best condition for successful growth without injury of any nature. All trees shall be delivered F.O.B. to the Department of Public Works, 51 Raupp Blvd., Buffalo Grove, Illinois or as directed by the Superintendent of Public Works Operations. SUBSTITUTIONS Quotations on this material must comply with all provisions of the above specifications. Any variation from these specifications must be noted on page 10 and page 12 describing the quantity, specie, unit cost, and the total cost. 2 REQUEST FOR PROPOSAL PARKWAY TREES 7-06-00 ADOPTED STANDARDS All plants shall conform in size and grade in accordance with the "Horticulture Standards" most recently adopted by the American Association of Nurserymen for deciduous shade trees. All plants will be handled in accordance with accepted horticultural practices and professional standards as recommended by the Illinois Landscape Contractors Association. INSPECTION OF PLANT MATERIAL The nurseries supplying plant material may be visited before award of the contract. Material, which is suitable for the Village's requirements, will be inspected and selected by the Superintendent of Public Works Operations or his authorized representative. Approval of material on such an inspection shall not be construed as an acceptance of material. Final acceptance will be made when the material has been delivered and inspected by the Superintendent of Public Works Operations or his authorized representative at the site of delivery. QUALITY OF PLANT MATERIAL All material shall meet the requirements of the State and Federal laws with respect to disease and insect infestation. Material shall be in a live, healthy condition free from dead branches, blemishes, scars decayed spots, frost cracks, disfiguring knots,bruises,broken bark or mutilation of any nature. Specified varieties of any species shall be specimen type material and shall be first class representatives of their normal species and varieties. They shall have well-developed root and branch system, reasonably straight stems, and a well-defined single leader. Material shall be nursery grown with a good compact, fully developed fibrous root system which has been developed by proper cultural treatment and is sufficient enough to insure plant growth. Only material dug with the earth ball from the nursery growing location will be acceptable. Material with a composition or processed ball will be rejected. 3 REQUEST FOR PROPOSAL PARKWAY TREES 7-06-00 OPTION A: The following request for proposal involves providing two hundred(200) shade trees to the Village of Buffalo Grove, Illinois, as herein specified to be planted by Village personnel. A one- (1)year guarantee is required. OPTION B: The following contract specifications involve the furnishing and planting of two hundred(200) shade trees at various locations in the Village of Buffalo Grove, Illinois, as herein specified. A one- (1) year guarantee is required. PLANTING Tree shall be planted in holes at least twelve (12) inches wider than the diameter of the ball and a minimum of two (2) feet in depth. In unfavorable ground conditions,the contractor shall place approximately six(6) inches of loose topsoil in the bottom of the excavation before planting the tree. All excess spoilage and/or soil are to be removed by the contractor. All trees must be watered immediately after planting by the contractor. All plantings must be pruned. Each tree shall be planted plumb and at the same level as where it stood in the nursery in relation to finished grade. Backfill shall be properly fertilized with organic fertilizer and shall be thoroughly watered when the hole is two-thirds (2/3) full of topsoil. After watering, the filling shall be completed and the soil thoroughly tamped. After planting, four-(4) inch mulch of wood chips or an approved equal shall be applied over the disturbed ground and a shallow watering basin provided around the tree. 4 VILLAGE OF BUFFALO GROVE PUBLIC CONTRACTS The Village of Buffalo Grove is required to represent and obtain certain information in the administration and awarding of public contracts. Please review the following information, which should be executed and notarized where necessary. It shall be a requirement in the award of this contract, and possibly, any future contracts. CERTIFICATION OF CONTRACTOR/BIDDER In order to comply with the State of Illinois Public Act 85-1295,the Village of Buffalo Grove requires that the following certification be acknowledged: The below-signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 5/33E-3 or 5/33E-4 or Article 33E, Public Contracts of the Chapter 720 of the Illinois Compiled Statutes (Illinois Criminal Code of 1961), as amended. This Act relates to interference with public contracting, bid rigging and rotating,kickbacks, and bidding. CERTIFICATION RELATIVE TO PUBLIC ACT 86-4039 In order to comply with State of Illinois Public Act 86-1039 (Section 5/11-42.1.1 of Chapter 65, Illinois Compiled Statues),the Village of Buffalo Grove required the following certification and notarization: The undersigned does hereby swear and affirm that: (1) it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue or(2) in contesting in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class I Misdemeanor and(2) voids the contract and allows the Village to recover all amounts said to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village. "The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this (bid or purchase order)that none of the following Village officials is either an officer or director of supplier or owns five percent(5%) or more of supplier. 5 The Village President, the members of the Village Board of Trustees,the Village Clerk, the Village Treasurer,the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants, the heads of the various departments within the Village. If the foregoing representative and warranty is inaccurate, state the name of the Village official who either is officer or director of your business entity or owns five percent (5%) or more thereof." Print Name of Contractor/Bidder/Supplier Signature Title Subscribed and Sworn to before me this Day of , 20 (SEAL) 6 REQUEST FOR PROPOSAL PARKWAY TREES 7-06-00 GROWING LOCATION All proposals will include growing location(State, County and Nursery) of all trees offered in each lot. All Nursery Stock will be furnished from the nursery at: Name Address City State Zip All Nursery Stock will be furnished from the nursery at: Name Address City State Zip 7 REQUEST FOR PROPOSAL PARKWAY TREES 7-06-00 AWARD OF PROPOSAL In submitting this proposal,the undersigned understands and agrees that: a) The Village of Buffalo Grove reserves the right to reject any one or all proposals, to accept only part of a proposal,to waive any irregularities in a proposal, and to accept a proposal regardless of price when it is considered to be in the best interest of the Village of Buffalo Grove. b) The right is reserved by the Village to reduce or increase quantities of material and that payment shall be based on the number provided, at the unit prices quoted in this proposal. c) Proposals submitted by nurseries which include notices that material quoted on is subject to prior sales as a company policy in quoting on nursery stock will be considered formal proposals. Submitted by: Name Address City State Zip Telephone Authorized Signature 8 REQUEST FOR PROPOSAL PARKWAY TREES 7-06-00 OPTION A (Refer to Page 4 For Explanation of Option) BOTANICAL/COMMON SIZE QTY UNIT TOTAL NAME PRICE COST ACER platanoides 2-1/2" _ $ $ rubrum 2-1/2" _ $ $ FRAXINUS americana 2-1/2" GLEDITSIA triacanthos inermis 2-1/2" MALUS 2-1/2" $ $ TILIA cordata 2-2/2" $ $ euchlora redmond 2-1/2" $ $ ULMUS pumila x fulva 2-1/2" $ $ 9 SUBSTITUTIONS PARKWAY TREES 7-06-00 OPTION A SUBSTITUTIONS BOTANICAL/COMMON UNIT TOTAL NAME SIZE -Ty PRICE COST 10 PROPOSAL SUMMARY PARKWAY TREES 7-06-00 OPTION B (Refer to Page 4 For Explanation of Option) BOTANICAL/COMMON SIZE QTY UNIT TOTAL NAME PRICE COST ACER platanoides 2-1/2" $ $ rubrum 2-1/2" $ $ FRAXINUS americana 2-1/2" $ $ GLEDITSIA triacanthos inermis 2-1/2" $ $ MALUS 2-1/2" _ $ $ TILIA cordata 2-2/2" $ $ euchlora redmond 2-1/2" $ $ ULMUS pumila x fulva 2-1/2" $ $ 11 SUBSTITUTIONS PARKWAY TREES 7-06-00 OPTION B SUBSTITUTIONS BOTANICAL/COMMON UNIT TOTAL NAME SIZE QTTY PRICE COST 12 OPTION PARKWAY TREES 7-06-00 OPTION A 2 nd YEAR OPTION September 7, 2001 the unit prices as shown above shall be adjusted by percent 3 rd YEAR OPTION September 7, 2002 the unit prices as shown above shall be adjusted by percent OPTION B 2 nd YEAR OPTION September 7, 2001 the unit prices as shown above shall be adjusted by percent 3 rd YEAR OPTION September 7, 2002 the unit prices as shown above shall be adjusted by percent word\forestry\specs\pkytre00 13 Board Agenda Item Submittal XI-E Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Waive Bid and Award Contract For Portable Facilities for Buffalo Grove Days Event. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/27/2000 07/17/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $10,766 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In preparing for the annual Buffalo Grove Days Event, we have requested proposals from three vendors to provide portable toilet facilities for this years event. The last three years Hygo-Port, Inc. has provided this service. We received many compliments from residents related to the unique portable toilet facilities. Mr. Mark Moran representing Hygo-Port, Inc. informed me that because of an increase in fees for waste disposal a modest increase from $10, 510.00 last year to $10, 765.00 is proposed. Staff requested proposals from Blue Boy and John Spot Portable Toilets. These vendors can provide the same number of units and services, but they cannot provide the same self-contained portable unit and on site attendants. Hygo-Port, Inc. $10,765.00 Lyons, IL. Blue Boy $ 7,715.00 Lincolnshire, IL. John Spot Portable Toilets $ 6,810.00 Joliet, IL. Staff recommends to waive the sealed bid process and authorize the Village Manager to execute a contract for portable facilities for Buffalo Grove Days with Hygo-Port Inc. for a contract cost not to exceed $10,765.00. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files a toilet.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: Raymond O. Rigsby Superintendent of Public Works Operations FROM: Richard A. Kuhl Forestry& Grounds Supervisor DATE: June 26, 2000 RE: Buffalo Grove Days Portable Facilities Ray, here are the proposals which were requested for Portable Facilities for the Buffalo Grove Days. The past three years Hygo-Port, Inc. has provided this service. We have received many compliments from residents related to the unique portable toilet facilities. I requested proposals from Blue Boy, John Spot Toilets and Hygo-Port, Inc. Blue Boy and John Spot can provide the same number of units,but they cannot provide the same self-contained portable unit. Hygo-Port, Inc. $10,765.00 Lyons, IL. Blue Boy $ 7, 715.00 Lincolnshire, IL. John Spot Portable Toilets $ 6, 810.00 Joliet, IL. I recommend that we use Hygo-Port, Inc. because of there reliability in the past and because they are received so well by the public. If you have any questions regarding this matter,please let me know. Richard A. Kuhl Forestry & Grounds Supervisor HYGO-PORT CONTRACT SERVICE AGREEMENT Agreement made this 17th day of July, 2000, by and between HYGO-PORT and Village of Buffalo Grove (Ray Rigsby) (hereinafter called "client"). Whereas, Hygo-Port maintains a rental service providing Hygo-Port Portable Sanitation System on an individual and group basis to Parties, Fests, Sporting Events, Municipalities and others. Whereas, Hygo-Port maintains and supplies material and sanitation service to entities who engage in the rental of Hygo-Port Portable Sanitation Systems. Whereas, Client desires Hygo-Port to supply such rental and related services at the event commonly known as Buffalo Grove Fest. Whereas,Hygo-Port will: 1. Deliver forty (40)Hygo-Ports, four(4)hand-wash stations, six(6)extra-large Hygo-Ports with ramp, and two (2)baby stations to Buffalo Grove Fest grounds, on August 29, 2000, for use on August 31, September 1, 2, 3, &4, 2000. 2. Ensure Hygo-Ports are sanitized, charged,properly supplied, and in good working condition. 3. Perform waste removal in accordance with state, county, and local ordinance. 4. Pick up Hygo-Ports on September 5, 2000. 5. Hygo-Port shall provide service attendant(s) for sanitation needs and material restocking on rentals of ten or more. Hygo-Port will perform all services required hereunder, except when prevented by an act of God, accident, or other circumstances beyond its control. Charges include on-tank per-day vacuuming services, all supplies (toilet paper, etc.), delivery and pick up, and service attendants. TOTAL CONTRACT PRICE: $10,765.00 CONTRACT PERIOD: August 29-31, September 1-5, 2000 PAYMENT TERMS: Payment due by September 25, 2000. ACCEPTANCE: BY: DATE: BY: DATE: (HYGO-PORT) BLUE BOY PORTABLE TOILETS FACSIMILE TRANSMITTAL SHEET TO: FROM: RICK KUHL LEE ANN DOETSCH FAX NUMBER: DATE: 537-5845 MAY 8,2000 COMPANY: TOTAL.NO. OF PAGES INCLUDING COVER VILLAGE OF BUFFALO GROVE PHONE NUMBER: SENDERS REFERENCE NUMBER 459-2545 RE: YOUR REFERENCE NUMBER: QUOTE URGENT FOR REVIEW PLEASE COMMENT PLEASE REPLY PLEASE RECYCLE NOTES/COMMENTS: THANK YOU FOR YOUR INTERE5T IN BLUE BOY PORTABLE TOILETS. FOLLOWING IS A QUOTE FOR THE EVENT IN SEPTEMBER. 40 STANDARD UNITS @ $75.00 EACH 4 PORTABLE TWO-BASIN SINKS @ $130.00 EACH 6 HANDICAP ACCESSIBLE UNITS @ $207.50 EACH (2 WITH BABY CHANGING STATIONS) MAN AND TRUCK FOR AT LEAST 40 HRS @$65.00 PER HOUR. DELIVERY/PICKUP CHARGE @ $350.00. AGAIN THANK YOU,ANY QUESTIONS OR CONCERNS PLEASE,GIVE US A CALL. SINCERELY, LEE ANN DOETSCH EXECUTIVE ASSISTANT P.O.Box 496 • LINCOLNSHIRE,ILLINOIS 60069 PHONE: (847)634-7345 • FAX: +1 (847)634-7543 Sent By:CITIWASTE JOHNSPOT; 8157231229; Jun-5-00 2:4OPM; Page 2/2 JOHN SPOT PORTABLE SERVICES P O BOX 2545 JOLIET,IL 60434 SPECIAL EVENTS SERVICE CONTRACT FOR PORTABLE RESTROOMS ATTN:RICK KUHL RE:AUGUST EVENT—8/29 THRU 9/5 Thank you for taking the time to speak with me.John Spot Portable Services and I appreciate your patronage and look forward to working with you in the future. We firmly believe that we offer much more than quality service,we offer guaranteed results.We have provided our service in a very professional manner for over 30 years.We propose the following equipment for your special event. Regular Units:40 @$60.00 each Handicap Units:6 @$I10.00 each Sinks:4 @$95.00 each Baby Changing Station:2 @$125.00 each Service:$780.00 PER SPECIAL CLEAN(CLEANING OF ALL EQUIPMENT) Other: Cost:see above Terms:50%DEPOSIT REQUIRED BY 8/14/00 Once Again thank you for choosing John Spot Portable services and we hope our services will,in part,ensure the success of your event.Please note if event is canceled within 5 days of the event there will be a 5%handling charge.If the event is canceled less than 24-hour notice there will be a 30%handling charge. CONTRACT ACCEPTED BY: DATE: SALES REPRESENTATIVE: DATE: If this contract meets your needs and you would like to contract our services please sign and return to John Spot Portable Services. Board Agenda Item Submittal XI-F Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Approval of Wheeling/Buffalo Grove Bike Path-Parcel 0002-PE Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/06/2000 07/17/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is the Easement Agreement required to implement the above-mentioned project. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Ij 291.pdf 0002-PE.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: i i i i TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: June 14, 2000 SUBJECT: WHEELING/BUFFALO GROVE BIKE PATH PARCEL 0002-PE Attached is the Easement Agreement required to implement the above-mentioned project. Approval is recommended. Richard K. Kuenkler, P.E. G:\ENGINEER\RKK\IVIEMOS\291.doc Route: Wheeling Bike Path Section:93-00050-00-BT Project: STPTE-OOD 1(331) County:Cook/Lake Job No.: R-90-056-00 Parcel No.:0002-PE PERMANENT EASEMENT KNOW ALL MEN BY THESE PRESENTS, on this day of , A.D., 2000 that Chevy Chase Business Park Limited Partnership, An Illinois Limited Partnership, in the County of Lake and State of Illinois, party of the first part, hereby covenants and agrees with the Village of Buffalo Grove, party of the second part, as follows: First. The party of the first part hereby represents that it is the owner in fee simple of the tract of land situated in the County of Lake and State of Illinois, such tract being depicted on Exhibit A hereto, and described as follows, to-wit: THAT PART OF LOT 1 IN CHEVY CHASE BUSINESS PARK — WEST RESUBDIVISION NO. 3 OF PART OF THE SOUTHEAST QUARTER AND PART OF THE EAST HALF OF THE SOUTHWEST QUARTER OF SECTION 34, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED NOVEMBER 24, 1993, AS DOCUMENT NUMBER 3441516, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID LOT 1; THENCE NORTH 00 DEGREES 07 MINUTES 25 SECONDS EAST ALONG THE EAST LINE OF SAID LOT 1, 15.00 FEET TO THE NORTHEAST CORNER OF A SIDEWALK AND BICYCLE PATH EASEMENT AS SHOWN ON THE PLAT OF AFORESAID RESUBDIVISION, AND THE POINT OF BEGINNING OF THE EASEMENT HEREIN INTENDED TO BE DESCRIBED; THENCE SOUTH 89 DEGREES 55 MINUTES 25 SECONDS WEST ALONG THE NORTH LINE OF SAID EASEMENT, 23.52 FEET; THENCE NORTH 57 DEGREES 27 MINUTES 28 SECONDS EAST, 27.94 FEET TO A POINT ON THE EAST LINE OF SAID LOT 1, 30.00 FEET NORTHERLY OF THE SOUTHEAST CORNER THEREOF; THENCE SOUTH 00 DEGREES 07 MINUTES 25 SECONDS WEST ALONG SAID EAST LINE, 15.00 FEET TO THE POINT OF BEGINNING, IN LAKE COUNTY, ILLINOIS. Commonly known as 1020 Lake Cook Road. Permanent Index Number: Part of 15-34-315-030. G:\ENGINEER\FORMS\CHEVY CHASE PERMANENT EASEMENT.doc Second. The party of the first part hereby agrees with the party of the second part for and in consideration of the sum of TEN AND NO/100 DOLLARS ($10.00), receipt of which is hereby acknowledged, the said party of the second part may and is hereby granted the right, easement, and privilege to enter upon the tract of land described above for public sidewalk/bicycle path purposes. Third. The party of the first part hereby further agrees that the party of the second part may at any time in the future enter upon the said tract to install, operate, maintain, and remove from time to time, a sidewalk/bicycle path. Fourth. The said party of the first part without limiting the interest above granted and conveyed, does hereby acknowledge that upon payment of the agreed consideration, all claims arising out of the above acquisition have been settled, including any diminution in value to any remaining property of the Grantor caused by the opening, improving, and using the above-described premises for sidewalk/bicycle path purposes. This acknowledgment does not waive any claim for trespass or negligence against the Grantee or Grantee's agents, which may cause damage to the Grantor's remaining property. Fifth. The parties hereto agree that this Permanent Easement shall be effective only upon the execution of that certain Pipeline Crossing Agreement dated as of , 2000, between the Northwest Water Commission and the party of the second part, which document affects the rights granted herein. Sixth. The party of the second part agrees to, and does hereby, hold harmless and indemnify the party of the first part and its directors, officers, employees, affiliates, successors and assigns from and against any and all injuries, claims, demands, suits, judgments, executions, liabilities, debts, damages, or penalties (collectively the "Claims") arising out of, or resulting from, or alleged to arise out of or result from the construction, operation, maintenance, removal, repair or existence of the pedestrian and bicycle path on the property affected hereby. The party of the second part agrees to construct and maintain the sidewalk/bicycle path at a level and location and in a manner to prevent the risk of injury or damages to users of the sidewalk/bicycle path, and their property, as well as the property of the party of the first part. The indemnity granted hereunder extends to any injuries or damages caused to any person using the sidewalk/bicycle path. The party of the second part agrees to pay, or cause to be paid, all expenses incurred by the parties indemnified hereunder in defending themselves with regard to any and all Claims listed in this paragraph Sixth, including, without limitation, all out-of-pocket expenses, such as attorneys' and experts' fees. To these covenants and this agreement, party of the first part hereby binds himself, his heirs, executors, and assigns forever. G:\ENGINEER\FORMS\CHEVY CHASE PERMANENT EASEMENT.doc IN WITNESS WHEREOF, the party of the first part has (have) set hand(s) and seal this day of , A.D., 2000. CHEVY CHASE BUSINESS PARK LIMITED PARTNERSHIP, AN ILLINOIS LIMITED PARTNERSHIP G:\ENGINEER\FORMS\CHEVY CHASE PERMANENT EASEMENT.doc STATE OF ) COUNTY OF )SS I, , a Notary Public in and for said County in the State aforesaid, do hereby certify that who is (are) personally known to me to be the same person(s) whose name(s) is (are) subscribed to the foregoing instrument, appeared before me this day in person and severally acknowledged that they signed, sealed, and delivered the said instrument of writing as free and voluntary act, for the uses and purposes therein set forth. Given under my hand and Notarial Seal this day of A.D., 2000. SEAL Notary Public CONSENTED TO BY: Guardian Life Insurance Company of America, A New York Corporation STATE OF ) COUNTY OF )SS I, 1 a Notary Public in and for said County, in the State aforesaid, do hereby certify that (of Guardian Life Insurance Company of America) and (of is (are) personally known to me to be the same person(s) whose name(s) is (are) subscribed to the foregoing instrument (as such and respectively) appeared before me this day in person and acknowledged that they signed and delivered the said instrument as their free and voluntary act (and as the free and voluntary act of said Guardian Life Insurance Company of America) for the uses and purposes therein set forth. Given under my hand and official seal this day of , 2000. Notary Public My Commission Expires: G:\ENGINEER\FORMS\CHEVY CHASE PERMANENT EASEMENT.doc CONSENTED TO BY: Principal Mutual Life Insurance Company STATE OF ) COUNTY OF )SS I, 1 a Notary Public in and for said County, in the State aforesaid, do hereby certify that (of Principal Mutual Life Insurance Company) and (of ) is (are) personally known to me to be the same person(s) whose name(s) is (are) subscribed to the foregoing instrument (as such and respectively) appeared before me this day in person and acknowledged that they signed and delivered the said instrument as their free and voluntary act (and as the free and voluntary act of said Principal Mutual Life Insurance Company) for the uses and purposes therein set forth. Given under my hand and official seal this day of , 2000. Notary Public My Commission Expires: This document was prepared by: Recorder Mail To: William G. Raysa, P.C., Village Attorney Village Clerk RAYSA & SKELTON, P.C. Village of Buffalo Grove 1140 Lake Street, Suite 400 50 Raupp Boulevard Oak Park, IL 60301-1002 Buffalo Grove, IL 60089 G:\ENGINEER\FORMS\CHEVY CHASE PERMANENT EASEMENTAOC JUN.1312000 10:11 212 919 2149 GUARDIAN REAL ESTATE #7002 P.0061006 uwi C. vv rni v•v� la6e of Duttalo vrore rnn n'v. i' aJ10040 Y.Ue �WZ �- W a o a .. M.5Z,L0.005 Li •�� We . r ' .1 L• � � WO �.. � � I�wN I K) O N Lo gn 6.O O t61..�7 I Vl W ot ij � # • I ,••�N O i � i S h Q z '>c • I �" r i W al��oozz r $ f � — vt 8 a aamllnaw�N to •Q�:� l- _ � � N WJa i J �6 rnMea GQ- S �Ul•11 flalDO r � _ 1 I a v_: j z:- r Iti j ?�`�w �avi qr CD W 5,@3 m...� IOW Lnz5za 0p'WiV1 `�•'r Iz Muj zw� w_Wz 40 0.#2 z ao 1GOm0 c0Oa " W Q C% O � G n �••+ I n 0-W� V�0.p r`Y�0.0 W a. IN z756,0 o � w 0. in CO C—►-O H 00 Sew 1 t �ha+) I zoo~< d�z.ziOf�o�.- � "A �� Board Agenda Item Submittal XI-G Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Approval of Sunrise Assisted Living-Initial Acceptance Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/06/2000 07/17/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Please find attached the Certificate of Initial Acceptance & Approval for the subject project. The project is complete and approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 310.pdf sunrise.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: July 6, 2000 SUBJECT: SUNRISE ASSISTED LIVING INITIAL ACCEPTANCE Please find attached the Certificate of Initial Acceptance & Approval for the subject project. The project is complete and approval is recommended. Richard K. Kuenkler, P.E. G:AENGINEER\RKK\1\4EMOS\31 O.doc xc: Andy Quinell, Sunrise Assisted Living Facilities (Page 1 of 2) VILLAGE OF. BUFFALO GROVE CERTIFICATE OF INITIAL ACCEPTANCE AND APPROVAL (ALL INFORMATION MUST BE TYPED; SUBMIT COMPLETED FORM WITH ONE MYLA AND -TWO- SETS OF :"AS BUILT" PLANS) Resub of Lot 2 in Woodland SUBDIV-1SION Commons DEVELOPER Sunrise Development UNIT NO:.. N/A LOCATION N. Side Route 22 West of Condell Dedicated Public. R.ight-of-Way Name From to Length Width. None (Lot previously platted ) Descri-ption of Improvements Assisted Living facility and related site improvements including paving,` curbs, storm Sewer , sanitary sewer service and water main with hydrants, off-site improvements include .right-in right out access to. route .22. One-,Year-.Maintenance- Guarantee Type of Security — Identification DES IGN .ENGINEER' S CERTIFICATION To the best of: my knowledge 'and belief, the construction of the impr - ments described. - above" have been -complete`d in accordance with the r r plans and -specrfica ions and items indicated; on the Final Punch" tlareq June 21 1999 which. wa prepared °by Keith Macintyre. have een completed. REGIS ._ ED ENGINEER ppOMSIONAL ENt INSSAL: OWNER'S/I)EVELOPER!S CERTIFICATION . F All improvements have been completed and are hereby pies ented forts Acceptarce to the Village of Buffalo Grove_` I also herewith acknowle my. responsibility to provide atone-year Guarantee to cover workmanship, materials and maintenance for all improvements referred to herein. OWNER DEVELOPER for Sunrise Development Board Agenda Item Submittal xII-A Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Resolution urging Pace to maintain service on Pace Routes 234 and 690,or to provide alternative transportation options for riders. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/11/2000 07/17/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. According to Pace, Routes 690 and 234 serving the Buffalo Grove/Wheeling community are currently falling below Pace operational standards and are subject to cancellation. Since attempts to market this service have not been successful, Pace has scheduled two public hearings to solicit public comment on the proposed modification of service. The hearing for Route 234 was scheduled Thursday, July 13, 2000;the hearing for Route 690 will be held on Wednesday, July 19, 2000 from 6:00 p.m.to 7:00 p.m. at the Arlington Heights Village Hall. Riders were advised through notices on the buses and press releases to local media. Comments regarding both routes can also be made on the Pace web site at www.pacebus.com. The attached Resolution encourages public comments on the routes,and urges Pace to maintain service or to provide alternative transportation options for riders. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ems. pace.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2000 - A Resolution urging Pace to maintain service on Routes 234 and 690, or to provide alternative transportation options for riders. WHEREAS, on a regular basis, Pace identifies routes that are performing below standards that are adopted by the Pace Board of Directors; and WHEREAS, Pace routes are measured by three primary standards: riders per hour, daily ridership, and farebox recovery ratio; and WHEREAS, Pace Routes 234 Wheeling-Des Plaines and 690 Arlington Heights Road are performing below in two of the three standards; and WHEREAS, Routes 234 and 690 provide alternative transportation opportunities for residents and business representatives; and WHEREAS, Pace has scheduled two public hearings to solicit comments on the proposed modifications of service — Route 234, Public Hearing scheduled for Thursday, July 13, 2000, and Route 690, Public Hearing scheduled for Wednesday, July 19, 2000; and NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows: 1. The Village of Buffalo Grove encourages all commuters and businesses who may be affected by the elimination or service reductions of Routes 234 and 690 to provide comments at the public hearing at the Arlington Heights Village Hall on Wednesday, July 19, 2000 from 6:00 p.m. to 7:00 p.m. 2. Those interested may find additional information on the public hearing and also make official comments concerning the Routes on the Pace web site at www.pacebus.com. 3. The Village of Buffalo Grove opposes the elimination or service reductions of Route 234 and 690 until such time that Pace can provide alternative transportation options for riders. AYES: NAYES: ABSENT: PASSED: 2000 APPROVED: 2000 Approved: Village President Attest: Village Clerk 07/06/00 13:44 FAX 847 228 4205 PACE IM 002 550 West Algonquin Road,Arlington Heights, Illinois 60005-4412 (847)364-8130 BOARD OF DIRECTORS John J.Case Chairman July 5, 2000 James G.Birder Cheryal Callahan James C.Harris James Jimenez Al Larson Betty Loren-Maltese President and Board of Trustees Thomas D.Marcucci Village of Buffalo Grove Anna MontanaAaron T.Shepley 50 Raupp Boulevard Vernon T.Squires Buffalo Grove, IL 60089 Richard Welton To Members of the Board: Thomas J.Ross Executive Director Since shortly after its inception in 1985,Pace has had a process for evaluating its services. Routes have been traditionally measured against standards to ensure solid financial performance and responsibility to taxpayers. Currently,three standards are used to measure each Route: 1. Productivity—average number of riders per hour of revenue service 2. Farebox recovery ratio—percentage of operating costs covered by farebox or outside revenue 3, Subsidy per rider—cost of service,less passenger fares, divided by the number of riders When a route exhibits substandard financial performance,Pace may need to alter the route by cutting unproductive trips or adjusting the routing to meet customer demands. If more than 25% of the route is to be amended,Pace must hold a Public Hearing to receive public input in the matter. These Public Hearings were,in the past, almost a"notice of imminent cancellation". However,the process has been changed to help our currently struggling routes before elimination is the only option. The public hearing can now be held when a route is performing below standards in two of the three aforementioned categories,rather than only when it fails in all three. The hearing is also held earlier, so as to elicit public participation when it can still be useful rather than simply inform them of financially required cuts in service. Passenger suggestions,along with staff expertise,will allow for beneficial adjustments to be made to the route in question. Then, changes will be implemented and the amended route will operate over a three-month trial period and will be marketed extensively. In that regard, we look for promotional assistance from the Village, local newspapers and other publications. This new process should help routes that are not performing well enough and allow them to be changed and stay in service rather than become eliminated. 07/06/00 13:44 FAX 847 228 4205 PACE fM003 Most importantly, it is our intent that the public—our riders,your residents and all government officials—play a more active role in the process of evaluating our services. The emphasis in this revised process is a participation by all parties involved in public transportation for this region. We do not want anyone to feel they are simply bystanders in Pace's service decisions. Pace will be holding two public hearings in the month of July on routes that serve portions of Buffalo Grove. The routes, and their measures of performance,are described below: Route 234 Wheeling—Des Plaines is carrying 13.2 riders per revenue hour,compared to a minimum standard of 12.3; is recovering 18%of its operating revenue from the farebox, compared to a minimum standard of 20%; and is expending a subsidy per rider of$3.40, compared to a maximum standard of$5.00. Route 690 Arlington Heights Road is carrying 11.6 riders per revenue hour, compared to a minimum standard of 12.5; is recovering 12%of its operating revenue from the farebox,compared to a minimum standard of 20%; and is expending a subsidy per rider of$5.36,compared to a maximum standard of$5.00. Should you have any questions regarding the revision in the public hearing process or the measurement standards Pace uses, feel free to call our External Relations Department at 847- 228-4264. The employee assigned to your area will be happy to discuss the particulars of the two public hearings affecting Buffalo Grove with you. A special section on public hearings is also posted on the Pace web site,www.pacebus.com. where you can also officially comment without attending the actual hearing. We are always open to your suggestions and hope that you will take advantage of this opportunity to share your ideas with us. Please feel free to pass along the information provided in this letter to members of your community's staff who are involved with public relations, transportation or economic development issues. SincerelWJZohnJ. Board Agenda Item Submittal xII-B Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance No.2000-_Approving an amendment to the annexation agreement for the Chabad property(formerly he New Life Evangelical Church property)concerning the proposed synagogue and pre-school in the R-3 District, northeast corner of Buffalo Grove Road/Deerfield Parkway. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 07/12/2000 07/17/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The ordinance approving an amendment to the annexation agreement is attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ORDINANCE.PDF Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 7/12/00 ORDINANCE NO. 2000 - AN ORDINANCE APPROVING AN AMENDMENT TO THE ANNEXATION AGREEMENT FOR THE CHABAD COMMUNITY CENTER, INC. (Original Agreement known as New Life Lutheran Evangelical Lutheran Church) Chabad Synamue and Pre-school Northeast corner of Buffalo Grove Road/Deerfield Parkway WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the Corporate Authorities of the Village of Buffalo Grove passed Ordinance 91-29 approving an annexation agreement dated March 4, 1991 for the Property legally described in Exhibit A hereto; and, WHEREAS, Chabad Community Center, Inc. as Owner of the Property has submitted a petition to the Corporate Authorities of the Village of Buffalo Grove requesting an amendment to said Annexation Agreement to allow development of the Property pursuant to the exhibits as set forth in the Amendment to the Annexation Agreement dated July 17, 2000; and, WHEREAS,proper and due notice of the public hearing concerning said Amendment of the Annexation Agreement have been given and the public hearing was held; and, WHEREAS, it is determined to be in the best interest of the Village of Buffalo Grove to approve said Annexation Agreement. 2 NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The preceding Whereas clauses are hereby made a part of this Oridinance. Section 2. The amended Annexation Agreement, a copy of which is attached hereto and made a part hereof as Exhibit A, is approved. Section 3. The President and Clerk of the Village are hereby authorized to execute said Agreement on behalf of the Village of Buffalo Grove. Section 4. This Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLOITT HARTSTEIN, Village President Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 This document was prepared by: Robert E. Pfeil, Village Planner, Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 G:\PFEIL\PROJCURR\CHABAD\ORDINANCE.doc Board Agenda Item Submittal xII-c Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance No.2000-_Approving the second amendment to the Milbrook annexation agreement concerning the proposed five-story office building in the Millbrook Business Center,southwest corner of Millbrook Drive/Route 22 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 07/12/2000 07/17/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The ordinance approving the second amendment to the annexation agreement is attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Ll ordinance.PDF Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 7/12/00 ORDINANCE NO. 2000- AN ORDINANCE APPROVING THE SECOND AMENDMENT TO THE MILBRO PROPERTY ANNEXATION AGREEMENT Office building, Millbrook Business Center Lot 1 of the Millbrook Business Center, First Resubdivision, Unit One South side of Route 22 east of the Tenerife Townhomes WHEREAS, the Village of Buffalo Grove (the "Village") is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the Village passed Ordinance 94-32 approving an Annexation Agreement, dated June 6, 1994 for the 32.908 acres (32.423 acres net of right-of-way) known as the Milbro property on the south side of Illinois Route 22 east of the Tenerife townhomes; and WHEREAS, the Village passed Ordinance 97-14 approving an Amendment to said Annexation Agreement annexing certain property described therein and granting certain variations to the Village's Development Ordinance and Zoning Ordinance; and WHEREAS, Millbrook IV LLC, an Illinois limited liability company, as Owner of the Property legally described in Exhibit A hereto has submitted to the Corporate Authorities of the Village a petition to further amend said Annexation Agreement to permit Owner to construct a five-story office building pursuant to the Preliminary Plan and related exhibits as set forth in the Second Amendment to the annexation agreement, including additional variations to the Village Zoning Ordinance; and WHEREAS, proper and due notice of the public hearing concerning said Second Amendment to the Annexation Agreement has been given and a public hearing was held; and WHEREAS, it is determined to be in the best interest of the Village to approve said Second Amendment to the Annexation Agreement. 2 NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The Second Amendment to the Milbro Property Annexation Agreement, a copy of which is attached hereto and made a part hereof as EXHIBIT B, is approved. Section 2. The President and Clerk of the Village are hereby authorized to execute said Second Amendment on behalf of the Village. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President Board Agenda Item Submittal xIV A Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Discussion-Proposed re-use of the 650 Lake Cook Road building(formerly Zierk's Furniture store) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 07/12/2000 07/17/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Tim Beechick of Hamilton Partners has submitted the attached letter dated July 6 concerning a proposed tenant for the building formerly occupied by Zierks's. A table summarizing the floor area that would be used for purposes other than office space and a sketch site plan are also attached. PVI Communications is the proposed tenant. As noted in Mr. Beechick's letter, PVI would lease the entire building (approximately 28,816 square feet). If all of this floor area were used for general office space, 96 parking spaces would be required by ordinance. Mr. Beechick suggests that approximately 10,000 square feet of the building would not be used for office purposes. Mr. Beechick's letter indicates that 75 to 80 parking spaces would be the actual demand for PVI's operation. The site currently provides 62 parking spaces. The sketch plan depicts 18 additional spaces that could be provided north of the building. Ten spaces would be constructed along the north side of the building, and eight spaces would be located along the access road. Ordinance 87-73 (attached) stipulates that Zierk's Home Furnishings is the only use allowed on the property. The ordinance includes a provision that if Zierk's vacates the site, the property would revert from B-3 to Office and Research(O&R) zoning (if the Corporate Authorities vote to enact the rezoning). The ordinance also provides for consideration of other B-3 uses by the Village. The ordinance states that the Corporate Authorities may require review by the Plan Commission. The proposed use by PVI is permitted in the B-3 District, so it does not appear that rezoning to the O&R District is necessary. Mr. Beechick will present the proposal to the Village Board. If the Village Board concludes that the use is appropriate, the Board would need to determine if review by the Plan Commission is necessary or if an ordinance (with appropriate exhibits) should be drafted for consideration by the Board at a future meeting. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 650LakeC.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RECEIVED HAMILTON PARTNERS J U L 0 6 2000 PLANNING SERVICES July 6, 2000 HAMILTON PARTNERS, INC. 1130 Lake Cook Road Buffalo Grove, Illinois 60089-1974 Mr. Bob Pfeil 847.459.9225 Fax:847.459.8918 Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 RE: 650 LAKE COOK ROAD BUILDING Dear Bob: Pursuant to our recent meeting regarding the above captioned property, enclosed please find the following material pertaining to the tenant change that is contemplated by Hamilton Partners. 1. Space plan for PVI Communications with corresponding square footage breakdown of "non-office"use. 2. Preliminary site plan for alternate use dated 11/11/87 that was previously approved by the Village as an alternative site plan at the time the zoning ordinance for this property was established. 3. Preliminary sketch indicating the potential for eight (8) additional parking stalls off of the service drive to the rear of the building. PVI Communications wishes to lease the entire building in which to house all of the operations of their company including media production, storage and general office space. The enclosed legend indicates that just over 10,000 square feet of space within the building will be utilized for various functions other than assigned desk space for employees. At full capacity, the tenant anticipates a need between 65 to 70 people will be working from this facility. With potential customer traffic and visitor traffic, it is anticipated that this perspective tenant will have a parking requirement of between 75 to 80 parking stalls. As you can see from the enclosed plan of 11/11/87, a preliminary layout does provide for up to 82 parking stalls on the property. After further consultation with the tenant, it will be necessary to keep limited loading access to the rear of the building which would remove up to 10 parking stalls from the enclosed preliminary plan. Based on this information, we are providing the enclosed sketch which shows the installation of eight(8) additional parking stalls off of the service drive located to the rear of the building. A summary for the enclosed alternative sketch is as follows: 1. Main parking lot: 62 Stalls 2. Rear loading area: 10 Stalls 3. Parking off of rear service drive: 08 Stalls TOTAL: 80 Parking Stalls HAWLTONPARTNERS The above parking count is subject to review by the Building Department for conformance to code. Hamilton Partners is requesting that the Village acknowledge acceptance of the amended site plan and change in tenant use for this building through the preparation of an amendment to the zoning ordinance for this property. Such amendment was previously contemplated by the Village and the Developer in the original Planned Development Ordinance for this property. We would appreciate consideration by the Village for the alternate sketch which provides additional parking off of the service drive. Given the limited amount of traffic on this drive and the fact that additional parking off of this drive has been established for the 750 Lake Cook Road Building and the Outback Steakhouse Restaurant, we trust the Village will find this alternative to be acceptable. As you know, I will be out of the office from Friday, July 7th and will be returning on Monday, July 17th. In my absence, please contact Ron Lunt at (630) 250-4906 to further discuss this matter. We appreciate your review of the enclosed and look forward to working out the details to accommodate a new tenant at this property. Yours very truly, Timothy G. Beechick Partner TGB:mcs Enclosures CC: Ron Lunt Brian Lunt FILE: C/DATA/DEV/BGBP/650LC/LEASES/PVI/PARKING PVI Communications, Ltd. Revision Date: 07/06/00 650 Lake Cook Road Buffalo Grove, IL 60089 RECEIVED Non-Office Use-Square Foot Areas: JUL 0 6 2000 1.) Entry Vestibule 96 S.F. PLANNING SERVICES 2.) Copy/Fax Room 471 S.F. 3.) Acct. Storage 113 S.F. 4.) Media Room 405 S.F. 5.) Media Room 472 S.F. 6.) Large Media Room 1,890 S.F. 7.) Bathrooms/Lounge/Exercise Rooms 1,226 S.F. 8.) Employee Lunch Room 917 S.F. 9.) Copy/Fax Room 360 S.F. 10.) Editing Storage 160 S.F. 11.) Warehouse Area 3,266 S.F. 12.) Central Files 674 S.F. TOTAL: 10,050 S.F. FILE: C/DATA/DEWBGBP/650LC/LEASES/PVI/SPACE PLAN LEGEND CO w o U No w 1117) 111 u� • ` •ram � � _ ICU \X\X I N U) m co < I a U Q - i > > 4 c w Z _ � _ d ' a _ � W W o t� d W 0 d 11/23/87 ORDINANCE NO. 87-73 SIXTH AMENDMENT TO THE PHOENIX PLANNED UNIT DEVELOPMENT ORDINANCE BUFFALO GROVE BUSINESS PARR EXPANSION, PHASE II (Zierk Home Furnishings, Inc.) WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and, WHEREAS, Hamilton Partners (hereinafter referred to as the "Developer") is the developer of a certain tract of property comprising 11.959 acres legally described and identified in the Plat of Survey, which is attached hereto as EXHIBIT A, which exhibit is made a part hereof (hereinafter referred to as the "Property") and which real estate is within the corporate limits of the Village; and, WHEREAS, real property described as Parcel B, consisting of 2.077 acres (hereinafter referred to as "Parcel B") , is legally described on EXHIBIT A attached hereto; and, WHEREAS, said Property was zoned in the Village of Buffalo Grove by Ordinance No. 74-22-A, dated November 25, 1974, which Ordinance was amended by Ordinance No. 87-44, dated May 18, 1987, which zoned the Property as a Planned Unit Development in the O&R and B-1 Districts; and, WHEREAS, the Village has received a petition for amendment of Ordinance No. 87-44 (the Fourth Amendment to the Phoenix P.U.D. Ordinance) , requesting rezoning of Parcel B to the B-3 Planned Business Center District, and approval of a Preliminary Plan; and, WHEREAS, the Developer proposes to construct a furniture store on Parcel B of the Property pursuant to a site plan dated July 25, 1987 attached hereto as EXHIBIT C & C-1 (as amended by attached EXHIBIT I, dated November 11, 1987) , and a Preliminary Engineering Plan dated August 28, 1987 (revised) 1 attached hereto as EXHIBIT D, (EXHIBITS C, C-1, I and D are hereinafter referred to as the "Preliminary Plan") , and subject to all other exhibits attached hereto or incorporated by reference herein; and, WHEREAS, pursuant to due notice and advertisement, the Plan Commission of the Village has held a public hearing and made their recommendations pursuant to Chapter 17.28 and 17.44.040 of the Zoning Ordinance with respect to the requested Preliminary Plan of Parcel B in the B-3 District, and amendment of the Planned Unit Development Ordinance; and, WHEREAS, the President and Board of Trustees after due and careful consideration have concluded that the zoning and development of the Property on the terms and conditions herein set forth would further enable the Village to control the development of the area and would serve the best interests of the Village; and, WHEREAS, the President and Board of Trustees have determined that Zierk Home Furnishings, Inc. owned by its current owners, would be a high-quality development selling high value furniture goods, and would create favorable aesthetic and fiscal effects for the Village while not requiring the amount of parking or generating the traffic volume of other uses allowed in the B-3 District; and, WHEREAS, the President and Board of Trustees of the Village (sometimes hereinafter referred to as the "Corporate Authorities") do hereby find that the evidence presented meets the requirements for approval of a Preliminary Plan, rezoning, and amendment of a Planned Unit Development and for variations to the Village's Development and Zoning Ordinances. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: 1. Applicable Law. This Ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule 2 powers. The preceding whereas clauses are hereby made a part of this Ordinance. 2. Enactment of Zoning Ordinance. The Corporate Authorities hereby adopt a proper, valid, and binding ordinance approving a Preliminary Plan, rezoning Parcel B to the B-3 District, and amending the Planned Unit Development for the property legally described on EXHIBIT A subject to the restrictions further contained herein (including Sections 6B and 6C herein) and all applicable ordinances of the Village of Buffalo Grove as amended from time to time. Said zoning shall be further conditioned on the development of the Property in accordance with a Site Plan (EXHIBITS C, C-1, and I) and the Preliminary Engineering Plan (EXHIBIT D) . The Village's Comprehensive Plan, Zoning Ordinance, and Zoning Map are hereby amended in accordance with this Ordinance. 3. Approval of Plats. The Corporate Authorities hereby approve a Preliminary Plan (EXHIBITS C, C-1, I and D) pursuant to the provisions of the Development Ordinance and in addition will approve a Plat upon submission by the Developer of complete and proper materials as required for the issuance of appropriate building and other permits based on final versions of the plans and drawings of the development of the Property as submitted by the Developer provided that the plat or plats shall: (a) conform to the Preliminary Plan (EXHIBITS C, C-1, I & D) , and (b) conform to the terms of this Ordinance and all applicable Village Ordinances as amended from time to time; and (c) conform to the Development Improvement Agreement (EXHIBIT H) as amended from time to time. 4. Compliance with Applicable Ordinances. Development of the Property shall comply with the provisions of Ordinance No. 87-44, except as amended herein. 3 5. Exhibits. The following EXHIBITS, some of which were presented in testimony given by the Developer or the witnesses during the hearing held before the Plan Commission and the Corporate Authorities prior to the execution of this Ordinance, are hereby incorporated by reference herein, made a part hereof, and designated as shown below. This Ordinance, together with copies of all EXHIBITS, shall be kept on file with the Village Clerk and be available for inspection to the parties hereto. EXHIBIT A Plat of Survey/Legal Description EXHIBIT B Preliminary site plan (approved P.U.D.) by Wilson/Jenkins, dated May 13, 1987 EXHIBIT C Preliminary site plan (amended P.U.D.) , Furniture Store Scheme "B" by Wilson/Jenkins, dated July 25, 1987. EXHIBIT C-1 Preliminary site plan (Zierk Furniture Store) by Wilson/Jenkins, dated October 7, 1987. EXHIBIT D Preliminary engineering plan by Cowhey, Gudmundson, Leder, Ltd., dated August 28, 1987 (revised) EXHIBIT E Floor plan of Zierk Furniture Store by Wilson/Jenkins no date (received August 27, 1987) EXHIBIT F, Landscape plan (Sheets 1 and 2) by Theodore Brickman F-1 Company, dated September 16, 1987 EXHIBIT G Partial elevation (Zierk Furniture Store) by Wilson/Jenkins, no date EXHIBIT G-1 Elevations (Zierk Furniture Store) by Wilson/Jenkins, no date EXHIBIT H Development Improvement Agreement EXHIBIT I Revised Furniture Store site plan by Wilson/Jenkins, dated November 11, 1987 EXHIBIT J Future Office/Service Center site plan by Wilson/Jenkins, dated November 11, 1987 6. Special Conditions. A. The following variation is hereby granted from the Buffalo Grove Development Ordinance: Section 16.50.040.C.4: To allow the use of Enkamat erosion control matting as a side slope treatment for a stormwater detention facility. B. Zierk Home Furnishings, Inc. is the only use allowed on Parcel B. Upon cessation of the Zierk Home Furnishings, Inc. use (which is an entity selling high-value and luxury furniture goods) , the zoning of Parcel B shall 4 revert to the 0&R zoning district. Said reversion shall take effect only after an affirmative vote of a majority of the Corporate Authorities at an open meeting after notice to the Developer and Zierk Home Furnishings, Inc. . C. At the request of the Developer the Corporate Authorities may consider other B-3 uses for Parcel B. In said determination, the Corporate Authorities may require review by the Village's Plan Commission and public hearings to amend this Ordinance. D. Under 0&R zoning no more than 65 percent of the building's floor area shall be used for office space. At least 35 percent of the building shall be used for service or storage uses. The Developer shall submit plans for approval by the Corporate Authorities demonstrating that adequate parking will be provided for all office, service, and storage uses on the site. Nothing in this Section shall be construed as final approval by the Corporate Authorities of specific amounts of floor area for office, service, or storage use. Attached EXHIBIT J is a conceptual drawing indicating possible alternative use of the Property, and is not approved by this Ordinance. E. Zierk Home Furnishings, Inc. shall have a daily closing time of no later than 9:00 P.M. Truck deliveries to or from the Zierk Store shall only be between the hours of 8:00 A.M. and 9:00 P.M. No window advertising or outdoor sales shall be allowed at the site. F. Developer shall submit the Zierk Home Furnishings, Inc. lease for review by the Village Attorney on a confidential basis. Said lease shall be returned to the Developer after review. G. Developer shall construct an 8-foot wide sidewalk along Lake-Cook Road from Weidner Road to the eastern portion of the Hamilton Partners Buffalo Grove Business Park Expansion. This shall be installed at 5 the time of the development of the Zierk Homes Furnishings, Inc. store, but in any case, said sidewalk shall be completed no later than December 31, 1988. The 8 foot wide bikepath shall be constructed at the time of the development of the 4-story office building, but in any case, said bikepath shall be completed no later than December 31, 1988. In addition, the developer shall participate in the construction of an offsite bikepath/bridge between the eastern limits of the developer's property to the western edge of Raupp Boulevard at Lake-Cook Road. The developer shall pay 100 percent of the costs of a pedestrian/bicycle bridge, and 50 percent of the cost of the offsite bikepath described above. In no event shall the total contribution be more than $40,000. The Village shall be responsible for the offsite construction and the developer shall pay his proportionate share on May 1, 1989. 7. This Ordinance shall be in full force and effect from and after its passage and approval. This ordinance shall not be codified. AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAPES: 0 - None ABSENT: 0 - None PASSED: November 23 1987 APPROVED: November 23 1987 APPROVED: VERNA L. CLAYTON, Village Pr ident ATTEST: Vilake Clerk 6 Board Agenda Item Submittal xIv B Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Streetscape Banners-Buffalo Grove Days Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/12/2000 07/17/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $4,640 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Per Village Board request, staff solicited cost estimates for boulevard banners to be installed by Village personnel on Village owned streetlights. Public Works has inspected several locations and recommends placement of these banners off Buffalo Grove Road from Rt. 83 south to Lake Cook Road. There are 40 streetlights in this section of Buffalo Grove Rd. In addition, it is recommended that banners be placed off of Lake Cook Road, in front of the village campus. There are 10 streetlights in this section. Estimated costs for 50 - 30" x 66" premium fabric, 2-sided boulevard banners: 3 color imprint $42.80 each Hardware set $50.00 each Total estimated costs for initial installation $4,640.00 Each additional set of 50 - boulevard banners $2,140.00 It is recommended that we begin with Buffalo Grove Days banners, installed on the streetlights mentioned above. The banners would be generic (no dates) so they can be used more than once. If the Village Board desires to change banners to reflect the seasons, the estimated cost for three additional sets of 50 boulevard banners would be $6,420.00. Funding is available for this project within the Capital Projects Fund-Facilities Development(511-4640) budget. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: