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2000-08-21 - Village Board Regular Meeting - Agenda Packet VILLAGEOF �� VILLAGE OF Nauffalo BUFFALO GROVE Grouc Fifty Raupp Blvd. Buffalo Grove,IL 80089-2196 Meetingof the Village of Buffalo Grove Board of Trustees Phone 847-459-2500 g Fax 847-459-0332 Regular Meeting August 21, 2000 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes of the Regular Meeting of the Village Board held Monday, August 7, 2000 V. Approval of Warrant Warrant # 916 VI. Village President Report A. School's Open Safety Week proclamation B. Twenty (20) Years Service Award (President Hartstein) C. Recommendation to appoint members for the Civic Involvement and Recognition Commission. (President Hartstein) D. Recommendation to appoint members for the Arts Commission. (President Hartstein) E. Recommendation to appoint members for the Youth Commission. (President Hartstein) VII. Reports from the Trustees VIII. Village Manager's Report A. Monthly Management Report - July, 2000 B. Request for a Temporary Mobile Classroom at the Combined Area Fire Training (CAFT) Site IX. Special Business A. Appointment/Assignment: Inauguration of Charles Johnson to Office of Village Trustee (Clerk Sirabian) B. Presentation on Agenda: Cook County Flag Exchange C. Presentation on Agenda: Harper College "Discovery" Presentation X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance 2000- : Vacating Certain Public Street and Right-of-Ways in Frillman Park Subdivision (U-Stor-lt) (Frillman Avenue, Roadway Road and Alley) and Plat of Vacation (Trustee Hendricks) B. Ordinance No. 2000 - granting a variation to Section 15.20.050 of the Buffalo Grove Fence Code, requested by Michael and Dana Pinsel, 2901 Acacia Terrace, for the purpose of installing a five (5) foot fence surrounding the rear lot abutting the Arboretum Golf Course. (Trustee Hendricks) XIII. Old Business XIV. New Business A. Authorization to Purchase: Authorization to Purchase four (4) Vehicles through the State of Ilinois Department of Central Management Services Joint Purchasing Program from Worden-Martin Inc., the State of Illinois authorized dealership, for a cost not to exceed $ 57,592.00 to be used in Building Inspection services. (Trustee Marienthal) B. Authorization to Purchase: Bid Waiver for Illinois First funded Document Imaging project for $25,000 (Trustee Marienthal) C. Approval of Agreement: Acceptance of Proposal for Weiland Road Temporary Traffic Signal. (Trustee Berman) D. Referral: Plan Commission Referral: Proposed residential development, Park Avenue/Main Street, Forum Properties. (Trustee Hendricks) E. Referral: Plan Commission Referral: Proposed Dominick's supermarket at the Plaza at Buffalo Grove, Buffalo Grove Rd/Dundee Road, Amendment of a Planned Unit Development and Preliminary Plan in the B-3 District (Trustee Hendricks) XV. Executive Session XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act,requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities,contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda August 21, 2000 7:30 PM Xl. Ordinances and Resolutions A. Ordinance: Ordinance 2000 - An Ordinance approving a Special Use for a Child Day Care Home for the Frumkin residence at 15 Chestnut Terrace in the R-4 District (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: An Ordinance approving a Special Use for a Child Day Care Home for the Frumkin residence at 15 Chestnut Terrace in the R-4 District. B. Ordinance: , Ordinance Declaring Surplus Equipment (Trustee Marienthal) RECOMMENDATION: Approve by motion. SUMMARY: Attached is the ordinance declaring designated Village equipment surplus pursuant to Chapter 65, Section 5/11-76-4 of the Illinois Compiled Statues for Municipalities. Equipment to be auctioned through NWMC on 9/23. New Business C. Authorization to Bid: Authorization to Bid the Installation of a Fire Sprinkler System for Fire Station 25 as per the FY2000/2001 CIP Budget Project# PBF37/99. (Trustee Marienthal). RECOMMENDATION: Approve by motion. SUMMARY: Installation of a fire sprinkler system, Station 25 as authorized in the FY00/01 Program Budget, CIP#PBF37/99 including underground water supply alterations, alarm upgrades and fire suppression system as per code. D. Authorization to Bid: Authorization to Solicit Sealed Bids for replacing the Golfview Generatorand Transfer Switch. (Trustee Marienthal) RECOMMENDATION: Approve by motion. SUMMARY: Authorization to Solicit Sealed Bids for replacing the Gotfview Generator and Transfer Switch. Replacement cost is estimated at approx. $40 000. E. Approval of Agreement: Approval of Development Improvement Agreement& Final Plat of Subdivision (Barbara Resubdivision) for Plaza Verde Walgreens. (Trustee Hendricks) RECOMMENDATION: Approve by motion. SUMMARY: Engineering approval of this project is recommended subject to conditions. F. Approval of Agreement: Approval of Development Improvement Agreement & Final Plat of Subdivision for River Oaks (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Engineering approval of this project is recommended;subject to conditions. G. Approval of Agreement: App ovat of Development Improvement Agreement& t of Subdivision for . U-Star It (Trustee Hendricks) RECOMMENDATION: Approve by motion. SUMMARY: Ole Business None Y , • Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting August 21, 2000 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda August 21, 2000 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None 10987 8/7/2000 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY AUGUST 7,2000 II CALL TO ORDER President Hartstein called the meeting to order at 7:36 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Marienthal,Braiman,Glover and Berman. Trustee Hendricks was absent. Also present were:William Balling,Village Manager;William Raysa,Village Attorney;Ghida Sahyouni,Assistant Village Manager; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Phil Versten,Communications Manager;Robert Giddens,MIS Director;Raymond Rigsby,Superintendent of Public Works;Ed Schar,Director of Building&Zoning;Richard Kuenkler,Village Engineer;Robert Pfeil,Village Planner;and Joe Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Berman,to approve the minutes of the July 17,2000 Regular Meeting,and the July 24,2000 Committee of the Whole Meeting,and the July 25,2000 Committee of the Whole Meeting. Upon roll call Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1—Hendricks Motion declared carried. WARRANT#915 Mr.Tenerelh read Warrant#915. Moved by Marienthal,seconded by Braiman,to approve Warrant#915 in the amount of$3,254,950.56,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1—Hendricks Motion declared carried. TRUSTEE VACANCY President Hartstein briefly explained the process followed by the Board in interviewing the candidates that applied for the vacant Trustee position. Moved by Glover,seconded by Braiman,to nominate Charles Johnson to fill the remaining portion of the Trustee position vacated by the death of Trustee Reid. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,President Hartstein NAYS: 0—None ABSENT: 1—Hendricks Motion declared carried. President Hartstein congratulated Mr.Johnson and asked him to come forward as he was welcomed by the audience and the Board. Mr.Johnson will be sworn in at the August 21,2000 Regular Meeting. 10988 8/7/2000 ROUTE 83/ARLINGTON HEIGHTS ROAD Trustee Berman noted that there had been a sign on Arlington Heights Road warning motorists that there was no outlet north of Route 83;that sign has disappeared,and he is concerned that there will be an accident caused by motorists making U-turns to get back onto Route 83 or Arlington Heights Road. Mr.Balling will investigate the situation and report back to the Board. GMIS AWARD �. Mary Ann Walsh,representing IGMIS,reviewed the background of the GIMIS Annual Professional Award plaque for the year 2000 as she presented the 2nd place award to Mary Libby,who was congratulated by the audience and the Board. Mr.Balling commended Ms.Libby,as well as Mr.Giddens and the Finance Department for implementing a telephone conversion system,which was anticipated to have a payback in 4'/z years,and is now targeted to have the payback in approximately 2'/2 years. STORM DAMAGE/GOLF COURSES Mr.Balling presented a report on the total cost of damages caused to the golf courses during May 18,2000 storm ! that came through the Village,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Molinaro. BUSINESS RETENTION Ms. Sahyouni gave a PowerPoint presentation highlighting the Overview of Phase 1,Business Retention& Expansion Program,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Ms.Sahyouni. President Hartstein thanked the staff and the volunteers who were involved in this project. GOLDEN BISON President Hartstein read a brief history of RMS Business Systems,and then presented the Golden Bison Award to RMS Business Systems. Rick Rubenstein and Paul Zucker accepted the award as they were congratulated by the �I audience and the Board. LAKE COUNTY TRANSPORTATION IMPROVEMENT PROJECT I Chris Snyder,Deputy Project Manager of the LCTIP,presented a status report on the Lake County Transportation Improvement Project. President Hartstein recognized State Representative Mathias and Lake County Board Member Stolrnan,and thanked them for the time they have devoted to transportation issues in our community. President Hartstein again stressed to the LCTIP that Buffalo Grove has gone on record on numerous occasions in I support of the Route 53 extension which is believed to be the most efficient,viable and economical of the proposals. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. 10989 8/7/2000 CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. Moved by Berman,seconded by Braiman to approve the Consent Agenda. ORDINANCE No.2000-41—Sian Code Variation Motion to approve Ordinance No.2000-41,granting a variation to Section 14.20.080,of the Buffalo Grove Sign Code for the purpose of displaying a 35 foot inflatable balloon at St.Mary's School,50 N.Buffalo Grove Road,on Sunday 3,2000 during Buffalo Grove Days. SANITARY SEWER CIIP LINING BID—Award of Bid Motion to award the bid for contractual sanitary sewer repair work(Sanitary Sewer CIPP Lining). HIGHLAND PARK HEALTH AND FITNESS CENTER—Fee Waiver Motion to approve the fee waiver request for Highland Park Health and Fitness Center on behalf on the Walter Payton Foundation. PRAIRIE ROAD H—Approval of Plat&DIA Motion to approve the Development Improvement Agreement&Final Plat of Subdivision for Prairie Road II Subdivision. GOLF COURSE MAINTENANCE EQUIPMENT—Award of Bid Motion to award the bid for golf course maintenance equipment. Upon Roll Call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover*,Berman NAYS 0—None ABSENT: 1—Hendricks Motion declared carried. Trustee Glover recused herself from the vote on Ordinance No.200041. President Hartstein voted Aye on Ordinance No.2000-41. ORDINANCE#200042-BANNERS Moved by Glover,seconded by Berman,to pass Ordinance#200042,providing for the installation of boulevard banners. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: i —Hendricks Motion declared carried. 10990 8/7/2000 FENCE VARIATION—2901 ACACIA TERRACE President Hartstein stated that he had spoken with Mr.Pinsel and expressed to him that several Trustees have requested that a provision be made that the fence be removed when the Pinsels transfer ownership of the premises. Mr.Pinsel stated that he would be agreeable to that stipulation,as long as it is not required by law that the new owners have a fence for any reason. Moved by Glover,seconded by Braiman,to pass Ordinance#2000-43,granting a variation to Section 15.20.050 of the Buffalo Grove Fence Code requested by Michael and Dana Pinsel,2901 Acacia Terrace,for the purpose of installing a five(5)foot fence surrounding the rear lot abutting the Arboretum Golf Course. Trustee Glover stated that everyone recognizes that this is truly a hardship case to ensure the safety of the child with special needs,however,this home cannot be sold with a fenced yard under any circumstances,which can be tied in to the transfer tax stamps to be sure that the fence is removed. With regard to a new owner possibly needing a fence because of a pool,she stated that the fence proposed in this instance does not meet the requirements for a fence surrounding a swimming pool. Trustee Berman stated that he agrees with Trustee Glover;he believes it is important to maintain the integrity of the general concept,which is that the golf course not be subject to fencing of yards;he strongly believes that when the current circumstances are no longer present,the fence should come down. Mr.Raysa reviewed the rough draft of a new section for the ordinance,providing that no fence permit shall be issued until an agreement is reached between the Pinsels and the Village that would provide for removal of the fence upon the child reaching a certain age,no longer lives on the property,or the property is sold. Trustee Braiman stated that he supports the inclusions,but he does not know if a certain age restriction is appropriate,and would suggest that this be deferred until more information can be gathered from the homeowner. ZBA Chairman Entman briefly reviewed the discussions at the ZBA meeting. Trustee Marienthal stated that he would prefer to see a fence with a flat top,rather than pointed as proposed. Moved by Braiman,seconded by Berman,to defer this item until further information can be obtained from the Pinsels. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. ORDINANCE#200043—BELMONT VILLAGE Moved by Glover,seconded by Berman to pass Ordinance#200043,Belmont Village Assisted Living Facility,Sixteenth Amendment to the Buffalo Grove Town Center P.U.D.,6.12 acre site north of Town Place,west of Route 83. Hal Francke, attorney for Belmont Village, stated that their site plan has been changed slightly at the request of the Village Engineer to move the proposed entrance off of Route 83 further. Mr.Francke also noted that they have received a copy of the proposed ordinance,and it is acceptable to the client. Trustee Glover stated that she is concerned about the entrance to the site on Route 83;Mr.Francke reviewed the status of that subject with IDOT;they do understand that the permit from IDOT is a condition for their moving forward,and they do not have a problem with that provision. Trustee Glover stated that if IDOT does not grant permission for this, she believes that it would also be detrimental to the Culver's parcel;she stated that she is firm that Behnont and Culver's have to go together. Mr.Francke stated that they do not have a problem with their being able to pull a building permit for the Belmont facility being conditioned on Culver's getting their preliminary plan approval. 10991 8/7/2000 Diane Garber, spokesperson for Cherbourg residents,read a statement in opposition to the proposal,referring to four specific points: lack of demand;financial conditions of nearby senior housing facilities;potential solutions for the Town Center piece of land in question;inconsistent application of Buffalo Grove procedures pertaining to both developments. Several other residents also voiced their opposition to the proposal. Mr.Francke responded to comments made by Cherbourg residents. Trustee Berman asked if this facility is subject to a state Certificate of Need process, whether or not they have gone through the process,and if a Certificate of Need has been issued by the state. Mr.Francke stated that the facility is not legally required to secure a Certificate of Need,but they do intend to pursue the Certificate of Need,however,they are attempting to secure local approval first. Ms. Kathy Farr explained the licensing process. Mr. Francke stated an assisted living facility is not required to be licensed,but Belmont Village chooses to identify themselves as a licensed facility. Mr.Francke stated that they would have no problem with a condition based on them going through the process, because they intend to go through the process and they fully expect to be approved as they have been at their other facilities,however,they do have a problem with a condition based on receiving approval. Mr.Green further explained assisted living facilities licenses In answer to a question from Trustee Marienthal, it was stated that the rates would be all inclusive and begin at approximately$2,500 per month. Trustee Marienthal stated that he would like to find out the status of the legislation regarding licensing;he would also like to know the occupancy rate of the other facilities in the Village. Trustee Braiman confirmed with Mr.Raysa that this cannot be any other use than the proposed facility without approval by the Village Board,at its sole discretion. Mike Werthmann,traffic engineer,referred to the Site Plan,and explained why he does not believe that this should be a right-in/right-out;he does not believe that a full access at this location would pose a hazard;he does not believe that the intrusion of traffic in the Cherbourg subdivision would be significant. In answer to a question from Trustee Berman,Mr.Raysa stated that the Zoning Ordinance states that if,a special use ceases to exist for one year,it can be revoked;the Village has not revoked that in the past,and it would require further action by the Board. This particular parcel would revert to the 1986 ordinance,which would be the office sub-district; the developer is agreeable to this provision. The president of Town Place stated that they endorse this plan. Mike Samuels,Vice Chairman of the Plan Commission,stated that,with regard to traffic impact,this use would generate far less traffic than the previous plan. i Mr.Werthmann stated that their updated traffic study included an 8,000 square foot restaurant,which is twice the size of the proposed Culver's. Trustee Glover said there have been many meetings;Trustees attended those meetings;the Board does not take these �-- matters lightly;she takes exception to saying that Trustees do not listen;she would have much preferred to see the hotel and restaurant facility, but they were much more intense; she would not vote affirmatively on Belmont without the restaurant. Trustee Braiman thinks this is the least restrictive use on the premises;he does not believe that traffic will go through Cherbourg to get to Route 83;he believes that this is best for the community in general,as well as best for Town Place. Trustee Marienthal has given this a lot of thought,and he does not believe this is a new venue for the community and he does not believe there is a need for this facility in the community. 10992 8/7/2000 Trustee Berman stated that this parcel has been vacant for a long period of time,and this proposal that is substantially less intrusive and imposing on the community than what is already approved there and what could have been built there; he also believes that the facility meets both a general and a specific need in the community;he does not believe that this change in zoning poses a threat to any portion of the community;he does not believe that Culver's will pose a cut-through threat for Cherbourg;Culver's will be addressed at another time. President Hartstein stated that the Board has requested that the motion be amended to include that approval is subject to permission for a curb cut by IDOT on to Route 83, and also subject to the Village Attorney adding language to paragraph 21.N.with regard to what happens upon cessation of the special use. Trustees Glover and Berman both agreed to the inclusion of the above conditions to the motion. President Hartstein stated that it is the responsibility of the Board to look at the big picture and what is in the best interest P tY of the total community. It is also the responsibility of the Board to evaluate what they have seen and,based upon their experience, if they believe that a proposal would significantly injure a segment of the population, to reject such a proposal. However,he does not believe that any evidence has been shown that indicates danger to the community;he believes this proposal is a positive addition to the community. Upon roll call,Trustees voted as follows on the motion: AYES: 4—Braiman,Glover,Berman,President Hartstein NAYS: 1—Marienthal ABSENT: 1—Hendricks Motion declared carried. RESOLUTION#200043-WEILAND Mr.Balling reviewed the history behind this proposal Moved by Braiman,seconded by Glover,to pass Resolution#200043,approving an Agreement for Engineering Services for the Weiland Road Pedestrian Crossing Improvement. Upon roll call,Trustee voted as follows on the motion: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. ORDINANCE#200044—WHITE HEN LIQUOR LICENSE I President Hartstein reviewed this request. Moved by Berman,seconded by Braiman,to pass Ordinance#2000-44,an ordinance amending Chapter 5.20,Liquor Controls as it pertains to Sole Key,Inc.d/b/a/White Hen Pantry, 1153 Arlington Heights Road. Upon roll call,Trustees voted as follows: .� AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1—Hendricks Motion declared carried. 10993 8/7/2000 BID WAIVER-BANNERS Mr.Rigsby reviewed the proposal for the proposed light pole banners and hardware. Trustee Glover commended Mr.Versten for the design of the banners. Moved by Braiman,seconded by Glover,to waive bids and purchase 80 banners and hardware. Upon roll call, Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,President Hartstein NAYS: 0—None ABSENT: 1—Hendricks Motion declared carried. FORUM PROPERTIES John Green,Groundwork,Ltd.,made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil;he referred to the Site Plan during his presentation. Trustee Berman thinks it should be less dense;he believes that we should proceed cautiously. Trustee Glover likes the historic concept;she is a little concerned about density,but will leave it up to the Plan Commission;she believes that we should be sensitive to the needs of the residents of Prairie View. Mr.Green said they probably will stick to 3 designs,probably about 2100-2400 square feet;they will have basements. Trustee Braiman would like to see information as to why this could not be commercial;of the two plans,he likes the idea of the historic aspect;the houses might be a little too big for the property. Mr.Green said the look and feel has to come together. Trustee Marienthal agrees with everything that has been stated;he would like to pare down the size of the houses and increase the size of lots. Trustee Hartstein said he would like the developer to explore going above and beyond and tie into the rail-based transportation concept and possibly explore multi-use with commercial possibly on a portion of that property. Mr.Green said he will explore all the possibilities. WIRELESS NETWORK Mr.Giddens made a presentation to the Board,explaining this proposal,stating that staff is looking for authorization to purchase to go ahead with the project and to go ahead with Illinois First. Moved by Berman,seconded by Marienthal,to approve bid waiver for Illinois First Grant Phase 2 of the Wireless Network for an amount not to exceed$50,000. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1—Hendricks Motion declared carried. i F i i I f - 10994 8/7/2000 ADJOURNMENT Moved by Glover,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:46 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS DAY OF ,2000. Village President t i l I i A PROCLAMATION DEDICATING AUGUST 21-27 AS -SCHOOL-S OPEN SAFETY WEEK- IN BUFFALO GROVE WHEREAS,the Village of Buffalo Grove seeks to make the return to school as safe as possible each year for our students, and WHEREAS,the 2000-01 school session is now underway, and WHEREAS,the Village wishes to encourage parents to spend some time with their children discussing safety, especially the following safety tips regarding the crossing of streets: • Stop and look in all directions. Make sure the road is clear of traffic. • Cross streets at corner cross walks. Do not cross from between cars. • Cross on the proper signal. • Watch for turning cars. • Be visible at night. • Be extra alert in bad weather when visibility is low and roads are slippery, and WHEREAS,the Village recognizes that the promotion of safe motoring practices will aid in the prevention of tragedies, such as paying attention to crossing guards, and reviewing drivers rules that apply specifically to school zones, and WHEREAS,the Village wishes to promote all of these safety reminders by establishing a week long reminder of the need for safety upon the beginning of the new school year, Now,therefore,I,Elliott Hartstein,President of the Village of Buffalo Grove, do hereby proclaim the week of August 21 through August 27 as ••Schools Op en-Safety Week- in Buffalo Grove. Board Agenda Item Submittal VI-B Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Twenty(20)Years Service Award Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/15/2000 08/21/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Mr. Robert Phillips began employment with the Village of Buffalo Grove in August, 1980. He was hired as a Maintenance Worker I in the Water and Sewer Section. In 1983 after being on the job for 3 years and much study time involved, he took his Class "D" water operators test and received his license. In the following years he strived to better himself by attending the College of Lake County, taking home study courses, and attending numerous American Water Works Association seminars. In 1985 Mr. Phillips was promoted to a Maintenance II position, which he currently holds. In June 1989 he transferred to the Street Section. He has received numerous letters of commendation throughout the years. Mr. Phillips is an asset to the Public Works Department, the Village of Buffalo Grove and its residents. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files I I I I I Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VI-C Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Recommendation to appoint members for the Civic Involvement and Recognition Commission. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/16/2000 08/21/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This is a recommendation to appoint the following members to the Civic Involvement and Recognition Commission: • Mr. Scott Cutler • Mr. Leonard Gold • Mr. Zill Khan • Ms. Betty Lou Manso • Ms. Diane Popper • Ms. Lynne Schneider The Chair of this Commission is Mr. Harvey Ungerleider. Staff contact is Bill Brimm. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VI-D Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Recommendation to appoint members for the Arts Commission. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/16/2000 08/21/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This is a recommendation to appoint the following members to the Arts Commission: • Ms. Heather Collins • Mr. Elliott From • Ms. Rebecca Goldberg • Ms. Sandy Greenberg • Ms. Robyn Kove • Ms. Susan Moore • Ms. Elizabeth Radtke • Ms. Ilene Strauss • Mr. Fred Weissman The Chair of this Commission is Ms. Linda Rosen. Staff contact is Ghida Sahyouni. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VI-E Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Recommendation to appoint members for the Youth Commission. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/16/2000 08/21/2000 0 Consent Agenda OW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This is a recommendation to appoint the following members to the Youth Commission; school names are provided for student members, all others are adults: • Mr. Breck Fresen,Twin Groves Middle School • Ms. Sloane Frost, Twin Groves Middle School • Mr. Dennis Depcik • Ms. Colleen Hackett, St. Viator H.S. • Mr. James Hackett, St. Viator H.S. • Ms. Susan Jackson • Ms. Dana Kantor • Ms. Jennifer Kotzin, Stevenson H.S. • Ms. Rebecca Kotzin-Gustafson • Ms. Danielle Parillo, Buffalo Grove H.S. • Ms. Stefanie Pervos, Stevenson H.S. • Ms. Feng Wang, Stevenson H.S. The Chair of this Commission is Mr. Michael Iser Staff contact is Ghida Sahyouni. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VIII-A Requested By: William R. Balling Entered By: Eileen F Marsh Agenda Item Title: Monthly Management Report-July,2000 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/16/2000 08/21/2000 ❑ Consent Agenda OVM ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: E-Mail Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. MANAGEMENT REPORT 9223 First Quarter—July, 2000 ------------------------------------------------------------ 1. Cash& Investment Portfolio - July, 2000 2. Real Estate Transfer Tax Activity —N/A 3. Sales Tax Collections—July, 2000 4. Golf Course Operating Statistics —July, 2000 5. Corporate Fund Revenue Analysis—July, 2000 6. Water Fund Revenue Analysis—July, 2000 7. Income Tax Proceeds—July, 2000 8. Public Safety Report A. E.S.D.A. Monthly Activities —July, 2000 B. Fire Department Activities—July, 2000 C. Police Department Activities —July, 2000 9. Public Works Monthly Activity —July, 2000 A. Monthly Pumpage Report B. Central Garage Fleet Cost Detail 10. Community Development Report A. Compilation of Permit Activity—July, 2000 B. Certificates of Occupancy —July, 2000 C. Public Safety Activity Report—July, 2000 D. Public Utilities Construction Report —July, 2000 WILLIAM R. BALLING Village Manager Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files mgt_rep821.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: o 0 0 0 0 0 0 Z rn OD v (o rn o co co v rn v o m W v 0 (0 r OD r 7O O )t) v 0 O U ao Lo w rr 0) o of cV o CO o 0) M M r+ OD v M v (M O M W v IL N c0 IT w 0 0 0 0 (0 M C:) (0 U) (0 W O O r` C) coO OR 00 Id: C! 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O O O S S GND N m Oi �0 ^ M e- Q S ici 5 e- N 0 O O Ci f00_ O co N O (gyp n X n X �Wp p�p O ae O eo 8R p } !MO O n N 00 N M tM+f N N M tD O S ID S N co O C? f0 < c7 N O Q N N ci O N Oi W J '� tp0 OD Q z Q w m z w X O r w > O O ¢ D: z O O a w w w Q — z z w Q w w J 0 LL w z m w g < a 0 4 a 3 its z o w M l- r o r- O w m Oa mWw � m Y5a O aw mZ w aw w CwLL O 'r w ~ w ~ oZLL w w w w 3wa Z o aoao p ao M a wo > z z LL VowN 3 = o = zm om wmz O Om OmOWm x m w LLo 0 Wo a o o V " wm Qw o o o < z w O wm za a M >5 co z 0 U O W O > O O O Z N x o a W a Q J � LL Q O LL U) O 00 N rn LLB LL � w Z W 5 O 0 G , �'� L O W Q Q N � ® "'i co W J IrC J co co :: rn w 6% co � 0 a .......................mmmio.................. o I Q CM m co J Q �-- D W i W O O O O O O ' D to O LO O lQ J Z N N r T Z U W QCow 2 E OC N W O 0 O z N OU O V v) O, U � O O T Jw Q U ¢ L.L w Ll. = o 00 N rn rn m (0 T ommm LL LO ZRIO 0 w C6 ___I N LU Q a rn w V V J ¢ N r- ® J r UJ Oj c N 6 N J CD r _ rn w 6% ....... ..... c � � oo � co 0 0 ¢ � C i 'J � co O i¢ O O O O O O O O ' D o = J �fi M N O zUw W ;� u. 1= VILLAGE OF BUFFALO GROVE 07/31/00 BUFFALO GROVE GOLF CLUB OPERATING STATISTICS THROUGH JULY 31,2000 FISCAL PAID ROUNDS THRU PERCENT OF FINAL REVENUE FINAL EXPENSE EXPENSE PER YEAR ROUNDS SEPT.30 ANNUAL ROUNDS REVENUE PER ROUND EXPENSE PER ROUND RND-OPERATING 1978 35,096 32,271 0.9195 341,798.00 9.74 338,437.00 9.64 7.11 1979 38,122 35,186 0.9230 386,243.00 10.13 360,100.00 9.45 7.03 1980 39,076 35,938 0,9197 428,105.00 10.96 394,800.00 10.10 7.85 1981 41,846 38,486 0.9197 475,323.00 11.36 446,747.00 10.68 8.67 1982 44,217 40,392 0.9135 515,686.00 11.66 502,614.00 11.37 9.22 1983 44,798 41,429 0.9248 550,022.00 12,28 5W,267.00 11.95 9.76 1984 43,651 40,036 0.9172 623,882.00 14.29 573,588.00 13.14 10.24 1985 49,231 45,866 0.9316 667,638.00 13.56 620,488.00 12.60 10.15 1986 47,148 43,779 0.9285 691,839.00 14.67 626,068.00 13.28 10.83 1987 48,315 44,281 0.9165 761,359.00 15.76 781,452.00 16.17 12.29 1988 47,861 43,748 0.9141 809,857.00 16.92 842,208.00 17.60 14.08 1989 50,781 46,097 0.9078 954,771.00 18.80 951,289.00 18.73 15.19 1990 49,988 44,398 0.8882 950,456.00 19.01 1,031,744.00 20.64 15.18 1991 48,000 44,133 0.9194 1,030,200.00 21.46 1,020,280.00 21.26 16.01 1992 42,610 38,751 0.9094 973,811.00 22.85 1,010,906.00 23.72 20.12 1993 41,170 36,941 0.8973 999,652.00 24.28 1,077,153.00 26.16 23.78 1994 45,618 40,442 0.8865 1,211,322.00 26.55 1,190,571.00 26.10 24.11 1995 41,624 38,010 0.9132 1,169,438.00 28.10 1,187,062.00 26.52 24.58 1996 39,079 35,577 0.9104 1,162,099.00 29.74 1,242,660.00 31.80 29.66 1997 44,391 40,802 0.9192 1,349,932.00 30.41 1,282,152.00 28.88 27.64 1998 46,283 41,211 0.8904 1,412,486.00 30.52 1,377,727.00 29.77 28.12 1999 42,822 37,219 0.8692 1,389,089,00 32.44 1,459,020.00 34.07 25.13 2000 27,173 27,173 1.0000 900,716.41 33.15 646,180.00 23.78 18.26 TOTAL 998,900 912,166 0.9132 19,755,724.41 19.78 19,498,513.00 19.52 16.65 2000 ROUND/INCOME BREAKDOWN: GREENS NUMBER REVENUE PERCENT TO FY 1999 COMPARISON THROUGH JULY: FEE ROUNDS TOTAL PAID ROUNDS 25,232 32.00 4,079 130,528.00 15.01% PERCENTAGE CHANGE-1999 7.69% 24.00 Z801 67,224.00 10.31% 22.50 2,076 46,710.00 7.64% RESIDENT REVENUE 806,052 19.00 1,033 19,627.00 3.80% %BUDGET REALIZED 60.09% 18.00 1,309 23,562.00 4.82% RESIDENT REVENUE PER ROUND 31.95 18.00 795 14,310.00 2.93% PERCENTAGE CHANGE-1999 11.74% 15.00 5,111 76,685.00 18.81% 15.00 816 12,240.00 3.00% RESIDENT EXPENSE 663,298 13.50 1,088 14,688.00 4.00% RESIDENT %BUDGET REALIZED 49.18% 12.00 706 8,472.00 2.60% EXPENSE PER ROUND 26.29 11.00 1,157 12,727.00 4.26% PERCENTAGE CHANGE-1999 -2.58% 11.00 2,317 25,487.00 8.53% RESIDENT 8.50 1,792 15,232.00 6.59% RESIDENT 8.00 1,004 8,032.00 3.69% RESIDENT WEATHER CONDITIONS(AT LEAST PART OF DAY-SINCE 04/01): 6.00 425 2,550.00 1.56% RESIDENT TYPE MONTH TO-DATE PRIOR YEAR OPEN 664 6,263.59 2.44% RAIN 5 30 25 TOTAL 27,173 484,317.59 100.000/0 CLOSED 1 3 4 H S 2 NO-CARTS 0 2 3 AVERAGE GREENS FEES/PAID ROUND: 17.82 TOTAL DAYS 31 122 122 RESIDENT ROUNDS 10,827 39.84% FIRST SNOW: 12105M NON-RESIDENT ROUND: 15,682 57.71% OPEN ROUNDS 664 2.44% ROUNDS %ALL ROUNDS MEMBERSHIPS AVG/ROUND MEMBER ROUNDS 6,950 20.37% 89,643.25 12.90 TOTAL PLAY 34,123 VILLAGE OF BUFFALO GROVE 07/30/00 ARBORETUM GOLF COURSE OPERATING STATISTICS THROUGH JULY 31,2000 FISCAL PAID ROUNDS THRU PERCENT OF FINAL REVENUE FINAL EXPENSE EXPENSE PER YEAR ROUNDS SEPT.30 ANNUAL ROUNDS REVENUE(1) PER ROUND EXPENSE(2) PER ROUND RND-OPERATING 1990 16,486 14,697 0.8915 816,665.00 49.54 882,836.00 53.55 32.05 1991 24,389 22,692 0.9304 770,431.00 31.59 1,105,930.00 45.35 30.85 1992 24,311 22,399 0.9214 854,941.00 35.17 1,170,499.00 48.15 33.61 1993 25,569 23,283 0.9106 923,278.00 36.11 1,245,315.00 48.70 34.80 1994 26,713 24,362 0.9120 1,019,536.00 38.17 1,346,782.00 50.42 38.96 1995 24,885 22,808 0.9165 981,915.00 39.46 1,289,942.00 51.84 39.57 1996 27,907 25,537 0.9151 1,106,497.00 39.65 1,356,953.00 48.62 39.55 1997 29,090 26,462 0.9097 1,176,298.00 40.44 1,402,406.00 48.21 38.32 1998 28,516 25,581 0.8971 1,182,136.00 41.46 1,507,525.00 52.87 39.01 1999 26,955 23,890 0.8863 1,154,283.00 42.82 1,542,510.00 57.23 42.50 2000 15,886 15,886 1.0000 698,777.95 43.99 498,481.00 31.38 6.56 TOTAL 270,706 247,596 0.9146 10,684,755.95 39.47 13,349,179.00 49.31 35.44 (2)INCLUDES PRINCIPAL AND INTEREST DEBT SERVICE 2000 ROUND/INCOME BREAKDOWN: GREENS NUMBER REVENUE PERCENT TO FY 1999 COMPARISON THROUGH JULY: FEE ROUNDS TOTAL PAID ROUNDS 15,351 47.00 4,730 222,310.00 29.77% PERCENTAGE CHANGE-1999 3.48% 42.00 665 27,930.00 4.19% 35.00 1,709 59,815.00 10.76% REVENUE 682,500 34.75 2,211 76,832.25 13.92% RESIDENT %BUDGET REALIZED 55.03% 31.00 310 9,610.00 1.95% RESIDENT REVENUE PER ROUND 44.46 30.00 173 5,190.00 1.09% PERCENTAGE CHANGE-1999 2.39% 25.50 685 17,467.50 4.31% RESIDENT 24.00 483 11,592.00 3.04% EXPENSE 536,740 20.00 165 3,300.00 1.04% RESIDENT %BUDGET REALIZED 44.83% 19.00 635 12,065.00 4.00% EXPENSE PER ROUND 34.96 17.00 1,907 32,419.00 12.00% RESIDENT PERCENTAGE CHANGE-1999 -7.13% 17.00 27 459.00 0.17% 14.00 906 12,684.00 5.70% RESIDENT WEATHER CONDITIONS(AT LEAST SOME OF DAY-SINCE 04/01): 13.00 114 1,482.00 0.72% TYPE MONTH TO-DATE PRIOR YEAR 12.00 328 3,936.00 2.06% RAIN 5 30 25 12.00 17 204.00 0.11% RESIDENT CLOSED 0 1 3 9.00 158 1,422.00 0.99% RESIDENT NO-CARTS 0 1 1 8.00 314 2,512.00 1.98% RESIDENT TOTAL DAYS 31 122 122 31.50 180 5,670.00 1.13% FIRST SNOW: 12/05/99 27.00 7 189.00 0.04% OPEN 162 3,517.65 1.02% TOTAL 15,886 510,606.40 100.00% HS 1 AVERAGE GREENS FEES/PAID ROUND: 32.14 RESIDENT ROUNDS 6,673 42.01% NON-RESIDENT ROUND 8,864 55.80% OPEN ROUNDS 349 2.20% ROUNDS %ALL ROUNDS MEMBERSHIPS AVG/ROUND MEMBER ROUNDS 1,827 10.31% 19,086.00 10.45 TOTAL PLAY 17,713 (1)DOES NOT INCLUDE PROPERTY TAX EXTENSION OR OPERATING TRANSFER REVENUE OF: 1991 181,068 1995 125,620 1999 233,342 1992 152,355 1996 619,736 2000 50,635 1993 149,885 1997 133,497 1994 157,001 1998 204,047 CO v O M N M N op O M M 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O O O S O O < g g JR m o S S S o S m S S S g o S o w o o c o o w o 0 0 0 o ci LL U. 0 0 $ o o $ O g o o a 0 0 0 0 0 a o 0 0 0 0 0 w 0 0 0 a a w 0 O 0 0 c 0 0 0 de de o X de o o 0 0 0 0 0 0 0 0 0 0 0 o 0 O z z o 0 0 0 c 0 0 0 0 0 0 0 0 0 0 0 0 a S S S S o S a S S S S S w o 0 0 0 o w 0 a 0 0 d 4D m m g 8 8 o S S 8 O o o ae o 0 0 S o � 6 0 0 0 0 7 0 6 6 0 0 <� < < m m m n 2e o m N o de N a n e'R m a Cl) 00 J 0 0 S N wmm rnt m ro w mo n m N ' 1 r v O GD t7 O m r M m m r m (OD O 7 O N a N M r m S OOSO O N w Gp ' , S GG MW) O MM bGoy6 N r- N M O O 0 O6 f7 W N v� {"�' N $ mn o m X N o * o g w r m fv O A N w N M M N r N P7 n m O O N a fn Q O •- Q m 7 •- M N 0 < S tV m O O N M m J < Z < w z a z w } O > 0 w < z g`2 U' L Q w O O w w W J w Z W 1� U LL W z m p w �i W O O a w Ir 4 M a w m w w O h cp W Z LL o < t- r � F- 1' r m ❑ W w 3 z 0 Cw7 w LLO w W w y Cw7 Z cw7 Z w w LL y U LL SN, (:J U. �-' W W h- F a 0 a 0 w b o o a O 0 w z m O m w m m a z , O m 0 m 3 m U > > X �- F- z a m W LL w LL O LL J U O �JJ LL W LL LL V m 0 m w z w H J a N -� O J O W O J O F<- F O 3 0 O w 0 w 0 < 0 O m > 3 LL m v� Fz Q r0 a m 3 W z X g g ae 0 a m 0 U W O > O O O Z N O 4r „.m. U 0 a W C o T J U O a Q � o LL o L . o � X N rn Ll. W � T M O � mom 1- N W O O M ..... :: O V Q w Z Q — W0) _I oc N .J o Co � r ::::::::::::......................... rn w 6% ¢ li 0a ~ CO 0 � ¢ O C ' N m 0 _ (o J a F- H- w 1 UJ O O O O O = - Z LO d CM N r- Z U w OCow 2 E CE MEMORANDUM DATE: August 1, 2000 TO: William R. Balling Village Manager FROM: Paul A. Soucy ESDA Coordinator SUBJECT: Monthly ESDA Activities Below is a tally of ESDA activities beginning July 1, 2000 through July 31, 2000: ACTIVITY MAN-HOURS REMARKS Administration 44.0 Reports to State/Region/Local. Emergency Management 45.0 System plans and procedures upgrade. Communications 15.0 Communication van conversion. Warning 1.5 Adjustments and test of DTMF siren. Meetings 0.0 Integrated Emergency Management Lake County EOC. Response 0.0 TOTAL 105.5 PAS/bf W J LL. w W J ch C W G W p = W UO O o C) W o wz 0 N = O W J z o oC0 Q < LL _v = W � z LL a f- W p o � � T N 1. (� W W o ODz O H N z % N U O V 0 Q ®® W Q z LL- LL O w L.L F- m Q af m LL- cm� CO M o zz W U v 1— W W I-- 00 to N U U 0_ ®® H Q H U) C) LO C) L CN C c) CN • `i \� s < ' . Ef • 1r ! .. . • • `+ • J►�� • . ■ rr:r�i��ir�+-r1i■i• ra ■iri■ ■!a • ■i■ . i ■ ■ ■ . , - IX • • • •��• • LLI • �,�•�•� . LLI ■ . . . ;•;� :: : • .. ■i. •��, . .,. LL LO n■ ■!■ ■ ■�•iri. CN . . . .'. . .I. • C a III ss6 some sssss sssss * * so o Z z W w o H N >� 0 QIx M 0 W 0 (.) W J w O QJ D 2 m W J Q O z � LL 0 J = W p z N 0 0 -j W t� N ¢ V n/ z Lt o D Q Q Z � N LL s� z LL F- D F m CID CO N 000 O F- F- uO N s�s�s�444� 0 F- • o 0 0 0 0 0 0 d' N O 00 CD �I' N r r r BUFFALO GROVE POLICE DEPARTMENT JULY 2000 Calendar Calendar Year to Date: JULY JULY Yr To Date JULY JULY JULY JULY JULY PART I CRIMES 2000 1999 2000 1999 1998 1997 1996 1995 Homicide 0 0 0 0 0 0 1 0 Forcible Rape 0 1 1 0 1 1 1 2 Robbery 1 0 4 4 6 0 0 1 Aggravated Battery 1 0 2 2 2 2 3 1 Aggravated Assault 1 0 6 2 4 3 2 3 Burglary 11 6 32 33 30 21 45 39 Burglary from Auto 28 15 86 115 111 88 101 100 Theft 41 35 188 172 201 225 221 218 Auto Theft 2 2 10 9 7 13 10 16 Arson 1 0 4 1 0 3 1 4 Tot. I Crimes 86 59 333 339 362 356 385 384 Part II Offenses 286 309 1921 1757 1808 1603 1512 1652 Part III Codes 1652 1727 10454 10861 10285 10592 10611 10771 Incidents 2021 2095 12705 12957 12455 12551 12508 12807 ARREST DATA Part I 7 1 45 51 58 60 46 66 Part II 133 136 1015 905 916 736 667 724 Part III 7 7 47 60 56 84 92 69 Traffic 1867 1943 12332 12183 13034 11099 12907 10380 Ordinance 590 410 3436 3180 3970 2876 2704 2979 MANPOWER ANALYSIS - PATROL DIVISION MANPOWER ANALYSIS - PATROL DIVISION JULY 2000 JULY 1999 Equivalent Equivalent Part I 86 x 3 = 258 Part I 58 x 3 = 174 Part II 286 x 1.5 = 429 Part II 307 x 1.5 = 461 Part III 1469 x .5 = 735 Part III 1546 x .5 = 773 Accidents 183 x 1.5 = 275 Accidents 182 x 1.5 = 273 Traffic 1867 x .25 = 467 Traffic 1943 x .25 = 486 Ordinance 590 x .08 = 47 Ordinance 410 x .08 = 33 Total dedicated hours 2211 (formulated) Total dedicated hours 2200 (formulated) Total man-hours: 5779 Total man-hours: 5619 Undedicated Dedicated Ratio Undedicated Dedicated Ratio 3568 (divided by) 2211 = 1.6:1 3419 (divided by) 2200 = 1.5:1 rr/r/M %,.., :.._. 4J. 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B `i`T i`i i i`Tii`i ri`i`i`i ri`i`i r �♦I�r/ rYYr,r/rr/,//r//rrrr/rr • • 3i�i i i�i i i�i+i♦i+i i1 i Ji i i i i+i♦i♦i♦ i i��0i O+i i i��i i♦�♦�♦�i i P i�i O♦�i♦ii4 i♦i�i i i OOOJi 00 ®i♦i�i�i i♦i♦i♦i♦i♦i Di Owe�i+i0 i i� '� 'G♦i:is 00i Oi PO♦i♦i'•O�•1♦O i i♦i��0:��0:0%♦i♦OAS+O��%!© - - i♦Oi♦�+W+O�i i i O��+♦�i'�i iiii0♦♦O OiiOi♦4i 00i0i iii0:i400•O�0 i♦��♦�♦i'Oi♦i♦i♦i i♦�, - iiA�iP0♦O�i♦i♦i♦OiiOJi♦i i♦iiO�P�SO♦O♦OOOOO O Oi0 i�i i • • iiii.i♦ii�iii iiii i♦�i:i♦i.♦: r - - - - - i♦♦♦O i♦i000 4i0ii0iO+iO 0�♦i i0♦i♦O�i♦Oi�+O�i i♦10♦i 0 • i4��i♦i01♦♦O Oi•O i�ii' ♦iiii0i0i0i♦i+�6'i♦i0O ii'i i♦i+i�i Oi OAS♦O:�♦i♦O OJi•O♦i i♦i+�i i a00000iO�i♦Oi' ,...... ,❖.❖.❖o. 00000•.o•. .......... .........\ .......... .o❖.❖.o•.000 ❖.❖.❖.❖.❖.•., ,o•.o❖.•.o•.o❖.� - ,•.o❖.❖.•.000•.o ❖.o❖.❖.•.:..• .,.. 1.0 z co 9 AN to ri ok rA rr OD rrlrrvrrrrrrrrrrr IF IF I .. • cm rrrrrrrrrrr LU cm 04 rA at LL to PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION July-00 WATER PUMPAGE REPORT (month) TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATION CURRENT LAST YEAR CURRENT LAST YEAR Well/Pumping Station#1 345 So.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 15.143 16.995 36.793 46,765 TOTAL PUMPAGE 15.143 16.995 36.793 46.765 Well/Pumping Station#2 525 No.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.023 1.052 0.023 1.052 Lake Water Pumpage(mil.gal.) 39.802 49.193 123.590 126,625 TOTAL PUMPAGE(mil.gal.) 39.825 50.245 123.613 127.677 Well/Pumping Station#6 120 Horatio Blvd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 39.515 79.803 88.983 142,457 TOTAL PUMPAGE(mil.gal.) 39.515 79.803 88.983 142.457 Pumping Station#7 401 LaSallle Ln. Lake Water Pumpage(mil.gal.) 86.619 94.111 224,081 250,358 TOTAL PUMPAGE(mil.gal.) 86.619 94.111 224.081 250.358 Total Well Pumpage(mil.gal.) 0.023 1.052 0.023 1.052 Total Lake Water Pumpage(mil.gal.) 181,079 240,102 473,447 566,205 TOTAL GALLONS PUMPED(mil.gal.) 181.102 241.154 473.470 567.257 AVERAGE DAILY USAGE(mgd) 5.842 7.779 5.146 6.166 Comments Submitted by: - a e a S w r ection Opeirvisor Reviewed by: Superintendent ubliT s Ope lions g:com/quUwater/reporUmonthy/pump96 Village of Buffalo Grove j Public Works Department July 2000 Central Garage Section !� Fleet Cost Detail .I This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year Current Period Year-To-Date Current Period Year-To-Date Usage-Miles/Hours 97,956.0 320,248.0 101,983.0 328,497.0 Fuel-Gasoline Gallons 6,595.7 20,593.0 6,649.0 19,507.3 d Fuel-Diesel Gallons 4,155.8 14,286.4 3,270.0 11,698.4 Fuel Usage-MPG/MPH 9.11 9.18 10.28 10.53 En-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 2nd-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 Road Calls 3.0 8.0 0.0 3.0 #Repairs 261.0 790.0 232.0 673.0 Shop Hours 633.3 1,987.8 677.1 2,024.4 Down Hours 0.0 0.0 0.0 0.0 6: S Cost $/Mile $Cost $/Mile S Cost $/Mile $Cost /Mile 4211 -Gasoline 9,578.80 0.098 29,450.72 0.092 5,698.93 0.058 16,125.6 0.050 4212-Diesel 4,779.22 0.049 16,376.05 0.051 2,492.60 0.025 8,407.4 0.026 'P 4215-Add Eng-Oil 0.00 0.000 0.00 0.000 0.00 0.000 0.0 0.000 4215-Add 2nd-Oil 0.00 0.000 0.00 0.000 0.00 0.000 0.0 0.000 4213-Shop Parts 8,335.17 0.085 23,050.45 0.072 5,517.24 0.056 18,646.5 0.058 4214-Shop Labor 14,519.95 0.148 45,635.10 0.142 13,114.26 0.134 39,151.5 0.122 4218-Outside Repair 12,881.85 0.132 20,228.62 0.063 1,818.49 0.019 11,678.6 0.036 TOTAL 50,094.99 0.511 134,740.94 0.421 28,641.52 0.281 94,009.65 0.286 ri P� Submitted by: en I Garac e Supervisor Reviewed by: i� Su enIftendent Publi Works O rations tj 9:\common\garagelreportsunonthly\monend99.xis 0 z Q qW� CO w 7' II o 0 o e o 0 0 0 0 W UgypQW' 1I1I O On MCD= Ia7c -C --T7 CD ~W (Un LLI 7 W W o� it F Y W Z _ W LL w 11000o�000 0 Wzllom000000000nMo m a co O W II OOOONOO W n II Nn 0000(OOONn O to O U OZ 11 CNOM�6MMMO(00 (O �� 11 00 OCOO10 O(O(O a00 I M I- Ii COJ Q OuJ II nM�-01�NaD (O �Q 11 �n nOI�0000M1h V N CN0 Q LL 0 J H> 11 cli C (OM(DOO 111 �� Of0 M �naO W aCtN I M p p Q �� II Or S �Q 11 Cl N o I C ll' 0 > u 4 Q Y Y OMO(O(n0(a0 S (LO NO Q•W 11 COMOOM�OM��(n�M(MM con 0 Q 0 Z Qm II '- fie- ' N _Om D II 11 U U J LLz 11 dz ii z o p u1 11 OOOOOOOM O Z 11 OOOOOOOOOOON V'O O ? 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EE � _ . � \ 2 0 \ c8f �0000 ƒ 2K2igkkE / c� / o m w@ f o-E - &£ m o o o o o@ % o ■ m E 2 c Q @ R 0— E £ � f0. a (D � � � � oa � o � > meu � L4 r_ ILU\ o k � 0U—) NaLLCDWM � . , , . , , , . . , � ' / dw / m 0 .. / ƒ � ~ « 0CL 0 tt) M N O I- O M N LO N fI- � (O O Ln (O N N M M M " N Z_ F- Z 0 ) a- I- LO N CA � C)CO LO CO (O LO I- ON d C) C) C 00 rn CO LO CO �- N M � 'tT Nt N N (� Ln c C) �- z N _ > >; J75 LL � U � m Q Z � Q Q � can O O � U � J am aD wa 0 C9 z z (D o p c co c CL o 06 w c v o cc Cow -a o c S E Z v o U o U a) a) m a) o p ; o O U cmU v o o o c o v> c 'c U U OQ � U ZEI im N C U) L aCU C C LC EC U M - N C p � N° maw (D = lid Na` = CD� a � Z w z wLL o � UCN o Q J } a m J c _ 0 CL — To: Edward Schar Building Commissioner From: Brian P. Sheehan, R.S. Health Officer Date: August 1, 2000 Subject: Health Department Activity for the Month of July. Day Care Center/Day Care Home 2 Food Service Inspections 44 Food Service Re-inspections 12 Food Service Construction Inspections 11 Foodstore Inspections 3 Food Service Pre-opening Inspections 4 Plan Reviews 17 Complaint Inspections & Follow-up 76 Proper Maintenance Inspections 105 Microwave Inspections 2 Carbon Monoxide (Commercial/Residential) 2 Radon Kit Installation & Follow-up 3 Vending Machine License Inspections 9 Mobile Vendor Licenses/Inspections 2 Swimming Pool Inspections/Re-inspections 39 Temporary Foodservice/In pections 4 Emergency Inspections & Re-inspections Assistance to Public 148 Meetings & Training: July 20, 2000: Board of Health Meeting. cc: Members of the Board of Health DEPARTMENT OF BUILDING AND ZONING PUBLIC SAFETY ACTIVITY REPORT July, 2000 IV. LITIGATION Please see attachments V. CODE CONFERENCES July 18, 2000—SMH Paving—Cambridge Commons Parking Lot Striping July 31, 2000—Ken Byerly—North Garden VI. PROPERTY MANAGEMENT: BUFFALO COURT: No action required. CAMBRIDGE COMMONS: A walk through inspection was conducted on this property and a comprehensive list of nesessary action was sent to the management company. The Village met on site with the management representative and went over the items which are in need of correction. The items should be corrected within Thirty (30) days. CAMBRIDGE WEST: No action required. CHASE PLAZA: No action required. COUNTRY COURT: A walk through inspection was conducted on this property and a comprehensive list of nesessary action was sent to the management company. CREEKSIDE COMMONS: No action required. DUNDEE POINT: No action required. DUNELL CENTER: No action required. THE GROVE: The sidewalk at the Northeast corner of the property has settled and is in need of repair. The front and rear detension basins are in disrepair. Action taken: The Village has been in contact with the management company and the engineering firm who has been contracted to do the work. The reconstruction is scheduled to begin in the near future. GROVE COURT: No action required. GROVE POINT PLAZA: No action required. HIGHLAND OAKS: No action required. PLAZA(THE): A walk through inspection was conducted on this property and a comprehensive list of nesessary action was sent to the management company. See Litigation Report. PLAZA VERDE: No action required. THE SHOPS AT APTAKISIC CREEK: No action required. SPOERLEIN COMMONS: No action required. STRATHMORE SHOPPING CENTER: No action required. STRATHMORE SQUARE: No action required. TOWN CENTER(Bldg. AB): No action required. TOWN CENTER(Bldg. C): No action required. VILLAGE PLAZA: No action required. WOODLAND COMMONS: No action required. Respectfully submitted, Building Commissioner ES/jk F E i i f I i i 1 7 k 3 E 's MONTHLY ACTIVITIES REPORT ENGINEERING SERVICES JULY,2000 Matrix Grading completed. Mirielle II Punch list corrections under way. Canterbury Fields Work continues on walks,drives and aprons. Delacourte Parking lot completed. Rolling Hills Work continues on walks,drives and aprons. Praedium Work begins on utilities. Busch Grove Park Work continues on lot grades. Veterinary Clinic Work begins on parking subgrade and curbs. Komax Earthwork begins. I �nktMUIL 0.J, Richard K. Kuenkler,P.E. Daniel J.Kuliv Village Engineer Engineering Technician K ith L.MacIntyre Engineering Technician G:\ENGINEER\DJKUuly2000.doc 0 m � § \ Um�QM to -um®KI 7\% I�kI 2�\ 2Ul% CV�&m QM cqu% � o � � q � m � % o § § � � ` 2 k k 2 \ � � k \ � � 22 � m � \\ k� W t q � 2 � m � m O § � U � � % § � � � O � � E � 7 � w j rn k * � rn � \ q d G ® 2 ® � ® 7 k -3 t E ® � � § I k 7 V q \ 22 2 � m 2 2 § U U � � m k m 2 7 ^ 7 ^ jam \ 2 q B � § � a � B � k � / \ � � k \ � � 22 B og d @ %m � W t d � 2 � m O � � � % § � ® � � « CO O � ® � k o w k % v m k � ® q § § 2 cv. « ® q ® § m C4 co mco § k cQ q � ` 2 \ � 2 \ � § \ \ a � 2 § a k� �§ § 84 i § AS m � \ d � � � m � m O § � U � � q 0 � � � � 2 O � ® 04 @ 2 ? \ q § \ � m \ ® 2 § & In k IS 20 U � U § / � d \ Q. � a 0 o `s` y F a F � v1 t� � v O Z e � v a 2 � O Z �C F. V � O C V Q u ua Z m0 V J m El Z Cl cq O j W h � V a h V � x W Z h wp m � � V o-i4 � � � � F jo� � C* �' � � i` W � � � cV4O O � � IQ � � 40 �1 CS 4 'J w1 O� - " ' w O Z r Board Agenda Item Submittal VIII-B Requested By: Thomas C Allenspach Entered By: Thomas C Allenspach Agenda Item Title: Request for a Temporary Mobile Classroom at the Combined Area Fire Training(CAFT)Site Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 08/16/2000 08/21/2000 0 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $30,000 Additional Notes regarding Expenditures: The funds for this project are from the CAFT Intergovernmental Agreement budget which was funded by the four partners:Buffalo Grove,Wheeling,Long Grove Fire Protection District and Lincolnshire-Riverwoods Fire Protection District. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On April 17, 1996 the Plan Commission voted unanimously to recommend the Combined Area Fire Training (CAFT)facility project to the Village Board and on May 6, 1996 the Village Board approved the Special Use for a Fire Training Facility in the Industrial District. As part of the documentation provided to the Plan Commission,the Appearance Commission and the Village Board discussed the long term plan of a mobile classroom on the fourth station site provided the fourth station was not planned or built in the near future. (See page 2 of the attached "pdf' file titled as "CAFT Classroom".) This mobile classroom will allow an "out of the elements" area for associated training at the CAFT site. Since it has been apparent that a fourth fire station will not be built in the near future,the CAFT Committee of Fire Chiefs has been looking for a mobile facility that could be donated. Earlier this year the CAFT Committee became aware of a triple-wide, 36'x 60'mobile classroom that Indeck Power Equipment Company had used in Wheeling and were looking to sell. Mr. Gerald Forsythe was contacted and on June 21, 2000 he donated the mobile classroom to CAFT. Three weeks later it was moved to a holding area on the training site. As the plans indicate,the unit will be resided with cedar siding, skirted and a wood truss roof installed over the existing metal roof to provide an esthetic looking facility. In addition the site will be landscaped to provide screening for the site in general. Staff is requesting that the Village Board approve this temporary use for a period not to exceed 10 years. If a fourth station is constructed during the 10 year period,the mobile classroom would be sold. If a fourth station is not constructed in the 10 year period, CAFT would propose that a permanent classroom facility be constructed to replace the temporary mobile classroom facility. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 11 CAFT Classroom.pd Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VII.ILAGE OF K1111WINAL1111111111 BUFFALO GROVE If- Fire Department Highland Grove Drive Buff MEMORANDUM TCA4031 Buffalo Grove,IL 60089-7026 Phone 847-537.0995 Fax 847.537-7370 Thomas C.Allenspach Fire Chief TO: William R. Balling Village Manager FROM: Thomas C. Allenspach `r(A. Fire Chief DATE: LFeb�14_,1996 SUBJECT: PLAN COMMISSION REFERRAL FOR THE COMBINED AREA FIRE TRAINING FACILITY(CAFT) Bill, please place this request for Plan Commission referral for the Combined Area Fire Training(CAFT) facility on the February 20, 1996 Village Board agenda. Enclosed are 15 copies of the site plan and the proposed drill tower training prop. EXECUTIVE SUMMARY- This request puts into motion three years of planning and CIP commitments to fund and build a combined area fire training facility with the Village of Wheeling and the Long Grove Fire Protection District (FPD). The site is located on approximately 4.5761 acres on the southeast corner of Deerfield and Krause Drive,just north of the County of Lake's new sewage treatment plant and west of the Wheatlands. The site reserves space for a fourth fire station and provides ample room to conduct live fire training exercises as well as a broad spectrum of other fire and emergency service training's and exercises. The CAFT Committee has prioritized improvements to the site to include the site improvements as the first priority followed by training props- drill tower, confined space/tunnel trainer, driving course, flammable liquid pits, tanker props(rail and road trailers) and an observation tower. The actual construction and implementation of these improvements and props will depend on available finances. Total implementation may depend on acquiring a fourth partner. DISCUSSION- The Fire Training Facility Agreement between Buffalo Grove, Wheeling and Long Grove FPD was signed on February 8, 1995 and capital improvement funds have been allocated to the fire training facility construction account for three years, totaling $145,000. Each jurisdiction have committed to $180,000 for a total of$540,000. On July 11, 1995 Buffalo Grove entered into an agreement with the County of Lake for a$10 license agreement to allow CAFT to use approximately 30 feet of the County's Des Plaines River Wastewater Treatment Plant as part of the training site. This agreement extends to the south the available area for the site as well as providing access to the site from their private road. `�oG�p,SS 2 CoMM,44�T Page 1 of 3 ISO , CLASS VA, �p '9F od Plan Commission Referral Combined Area Fire Training Facility Page 2 On May 3, 1995 the three jurisdictions signed an agreement with the architectural firm of Rugg&Knopp, New Berlin, Wisconsin to provide architectural and engineering services for CAFT. This agreement was terminated on August 7, 1995 as the direct result of Rugg&Knopp's misrepresentation of it's request for proposal and for failure to perform in a timely manner by failing to provide the site plans as agreed. Subsequently the CAFT Committee again advertised for RFP's and on December 4, 1995 the engineering firm of Gewalt Hamilton, Northbrook, Illinois was selected as engineers for the training site. During this entire time the CAFT Committee has been working with Fire Facilities of Antioch, Illinois, on a pro bono basis, to provide draft plans for a steel prefabricated training tower, confined space tunnel and an observation tunnel. The enclosed plans depict all four elevations of the training tower. This structure is not a building, but a prop to allow various types of hands on training in diversely different aspects of fire and emergency service training. The types of training this prop will allow is only limited by the imagination, but will include live fire training in two burn rooms, one on each floor of the two story portion. Live burns will use wood products producing visible smoke and odors. The four level tower portion will be used for simulating a multi-story building and includes a elevator shaft simulator with a rescue tunnel at its base that will extend 20 feet out into the site with a terminal access at ground level. The one story garage portion will be used for storage as well as a simulator for car fires and garage fires, amongst other uses. The draft plan also provides for a observation tower to be built on the site for instructor observation as well as a platform for later enhancements related to remotely controlling training exercises. The training site will also contain a flammable liquids training pit that will use propane gas to simulate a flammable liquids fire. This simulator closely feigns an actual gasoline or fuel oil fire without producing smoke or hazardous material residues. The site will have a concrete pad for extrication training with cars and wheeled tank trailers. We will also be using the site for an emergency driving course that is presently conducted on Village streets. In addition, long term plans included the addition of rail tank cars acquired through donation. The CAFT Committee is recommending that the site not be fenced and security will be provided by limiting access to each training prop through the use of locks and other safety devices. Screening from the north will be provided by the required setback, the natural elevation changes in the site and by the grassy expanse of the fourth station site. On the east side screening will be the existing natural area of the pond. Since our neighbor to the south is the sewage treatment plant and our neighbor to the west is an industrial building, no additional landscaping or screening is anticipated. Site lighting will be kept to a bare minimum in order to more closely mimic actual conditions on emergency calls. Additional site lighting then would be provided by the apparatus generators and lights. Long term, depending on future funding, the CAFT Committee is planning a mobile classroom which would be located on the fourth fire station site. This addition will allow an out of the elements area for associated training and would be sold if a fourth fire station was built. VV%64%Lk - OISl.3St, at'1 h Plan Commission Referral Combined Area Fire Training Facility Page 3 The site will also allow training's with the Dive Team in the retention pond as well as using dry hydrants connected to the pond for site water limiting the use of municipal water for training. All site water will be redirected to the pond. The training or materials used on the site will not produce any hazardous atmospheres or by-products. On June 19, 1995 the CAFT Committee, after receiving a bid waver and authorization from the Village of Buffalo Grove, purchased a Swede Flashover Trainer, which was received in September and used to train the three departments this fall to detect and fight flashovers- sudden ignition of an entire rooms or buildings contents during extinguishment operations. Presently the trainer is located in Wheeling, but will be moved to the training site after site improvements are completed. The CAFT Committee anticipates construction to begin early summer with completion by late fall. Should you have any questions feel free to contact me at any time. Board Agenda Item Submittal Ix-A Requested By: Phillip W Versten Entered By: Phillip W Versten Agenda Item Title: Inauguration of Charles Johnson to Office of Village Trustee Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/17/2000 08/21/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Mr. Charles Johnson, appointed to the office of Village Trustee,will be sworn into active office by Village Clerk Janet Sirabian. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal Ix-B Requested By: William R Balling Entered By: Phillip W Versten Agenda Item Title: Cook County Flag Exchange Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/17/2000 08/21/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Buffalo Grove residents Laura and Claire Berman will present the Village Board with a Cook County flag they received as representatives of the Village at the recent Cook County Flag Exchange Ceremony. The flag was presented to Laura and Claire in exchange for a Village of Buffalo Grove flag. Buffalo Grove was one of 125 units of local government represented at the ceremony. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal Ix-c Requested By: Phillip W Versten Entered By: Phillip W Versten Agenda Item Title: Harper College"Discovery"Presentation Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/17/2000 08/21/2000 0 Consent Agenda OW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. A brief presentation on the challenges facing Harper will be given by Ms. Elena Pokot,Director of Administrative Service for Information Technology (materials attached). A synopsis is also viewable athttp://www.harper.cc.il.us/discover/index.htm Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Harper.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: r:'1 William Rainey Harper College Lti1 Academic Affairs August 8, 2000 Mr. Phil Versten Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 Dear Mr.Versten: This letter is to confirm a brief 5 to 10 minute presentation of a brochure, which outlines some of the challenges facing Harper. Ms. Elena Pokot, Director of Administrative Service for Information Technology,will be at the Vi llage a Hall in the council s chambers 7�g at .30 p.m. on Monday,August 21st. Should your needs change or if you have any questions, please feel free to contact Elena Pokot at 925-6399 or me at 925-6920. Thank you for making time for us. Sincerely, Steven J. Catlin, Dean Transfer Studies cc: Elena Pokot William Rainey Harper College r P1 t1 j I July,2000 HARPER COLLEGE "DISCOVERY were art of Harper's on of " P arP ongoing:Disi;O�. SESSIONS" HIGHLIGHT MAJOR Process,which also includes a"Listener's CHALLENGES FACING COLLEGE Bureau,"that is going out to various groups in the community to get input on issues pertinent to the College,and a video that Area Leaders Attended Sessions To relates some of the key challenges facing Provide Input And Discuss Key Issues Harper today. The brochure is also available on Harper's website www.harper.cc.il.us j allowing residents to respond on-line. Early this year,the Harper College Educational Foundation commissioned a community survey to get the public's views Out of the Discovery I Sessions held on June on potential programs and services and rate 6 and 7,a working group,the Community Harper's performance in a number of areas. Response Team(CRT),was formed to (See Attachment A) develop the recommendations on how to meet the challenges facing Harper. The CRT has scheduled three meetings to This beginning step provided a basis for the complete their work. On July 25,the CRT "Discovery Sessions"held on June 6 and 7 will present a final report to the entire group with various community/business leaders in a Discovery II Session. and students. The groups talked about some of the key challenges facing the College,and gave their input on potential solutions to the "In order to make sure that Harper College challenges while helping Harper"discover" remains a vital,thriving institution that what the community really wants from the provides the programs and services that the College. The sessions were held in the community wants in the future,it must plan Student and Administrative Center on ahead today,"said Brumbaugh."The Harper's Campus in Palatine. (See Discovery Sessions are an integral part of Attachment B) that process." Each session was facilitated by Rob According to Brumbaugh,the College faces Brumbaugh,one of three community co- several major challenges in the future that chairs(along with David Hill and Laurie will affect its ability to continue providing Stone)who showed interest in helping top-notch programs and services,including: Harper plan for the future. The sessions I I i 1200 West Algonquin Road.Palatine,IL. 60067-7398 847.925.6279 Ikolbusz@harper.cc.il.us www.harper.cc.il.us • A limited amount of appropriate "Given Harper's long history of sound instructional space on campus,pus,with financial management,the fact that'the classrooms at or near capacity levels. majority of area residents see Harper as a Currently over 90%of Harper's responsible steward of taxpayer dollars,and classrooms are being used during prime the community's support of improving time,(9 a.m.—2 p.m.)and 100%are in instructional areas of the College,I think we use during evening hours(6—10 p.m.) can all work together on solutions that truly meet the needs of the community,"adds Brumbaugh. (See Attachment D) • Not enough space for new and emerging technology--like Harper's successful NetPrep program,which partners local high school districts with high-tech firms such as 3Com-- and the inability to meet the existing demand for more technology training courses and career retraining opportunities.This will only get worse, with an approximate 40%projected increase in the area workforce by the year 2020. (See Attachment C) Attachment A: Key Findings,Educational Foundation Survey • Much of Harper's existing space is outdated.Most classrooms and buildings Attachment B:: Daily Herald,Wednesday, were designed 25-35 years ago-- June 14,2000 without technology and program specific needs in mind for instruction in areas Attachment C: Daily Herald,Wednesday, such as technolog y,science,and health February 16,2000 care. Attachment D: Discover Harper Brochure • A projected increase in future enrollment at Harper,a trend that mirrors national and statewide enrollment projections,as well as those of area K-8 and High School Districts. Despite these issues,Brumbaugh sees a bright future for the College.In speaking to people from throughout the community as part of the Discovery process,he has seen a willingness to help Harper come up with solutions to these challenges that will enable For more information,contact Linda Kolbusz,Office the College to continue providing"more of the President, 847/925-6279; Ikolbusz@harper.cc.il.us. education to more of the people." - f ATTACHMENT A C o m p a n y Harper College Educational Foundation Key Findings January 2000 In December 1999,Attitude Research Company completed a 501-person survey of residents of the Harper College District.The purpose of the survey was to understand public perceptions of the College,particularly regarding the College's role in educating area residents and its facility needs.Harper College Educational Foundation commissioned this survey with the goal of helping develop strategic plans and objectives for the next five years.A sample size of 501 yields a margin of error of t4.4%. • Overall,we found across-the-board support for the mission of a community college,and high levels of approval for the job Harper plays in the life of its area residents. • Area residents place a high priority on having an excellent community college,particularly for job training.Nine in ten(91.0%)agreed that"it is essential that our area have an excellent community college as a place for adults to go to be retrained for high tech jobs.'Similarly,81.0%agreed that"it's very important to the area economy to expand job training programs at my local community college." • More specific to Harper College,nine in ten(90.4%)felt that Harper"provides quality education at an 1 affordable cost to our community,"and 90.2%agreed that Harper is a"good place to start a four-year college degree." • Seven in eight area residents(87.2%)agreed that Harper College was a"source of pride for the community." • Perhaps most impressive,only 28.1%agreed with the statement"the local community college generally wastes a lot of tax dollars by acting inefficiently."On surveys in other communities,ARC often finds agreement levels to this statement ranglIng 50%or more.Harper College is clearly seen as a responsible steward of taxpayer dollars. • These overall perceptions of the College imply the pes of programs that are con Leading the list of priorities(at 86.2%)is developing'up-to-date high tech job tra nin eyed important. p Similarly,85.1%gave a high priority score to"making sure all instructional areas are e uipp d with up- to-date computer equipment,"and 73.9%supported"renovating old and out-dated science labs." • Three quarters of survey participants(77.3°%)support"building a new center specializing in retraining adults for the high tech jobs of the future,"and more concretely,75.9%place a high priority on"building a modem facility to train students for health care careers such as nursing,dental hygiene,and cardiac technology." Otficc-505 South •St.Louis.Missouri 6310i 'i l41 i i;-"Ou l -F Ix(514)i i i-001 i Tdc-contcr: ii;-Lwi -Fax 1514)i33-0813 ATTACHMENT B Harpewr Cortege Foundation Fin: gets some input p BY CHHlS O'CONNELL Daily Herald Staff Writer More than 100 community leaders, m f business people and students met at Harper College last week to help shape the college's future. During two"Discovery Sessions," p sponsored by the Harpe;College Edu- cation Foundation,participants listened $ to presentations on the colleges needs and discussed what residents expect from the school.The sessions are part of the ongoing efforts by the indepen- dent foundation to determine what community members feel are key issues concerning the college. f During one of the presentations,Judy Thorson, Harper vice president of administrative services,talked about the financial options open to Harper for meeting current and projected future demands for more space at the school. Administrators'are not considering asking for increased tax rates,Thorson said,but have not ruled out the possibil- ity of issuing voter-approved general obligation building bonds through a ref- erendum. After listening to several presenta- tions over dinner,guests broke up into small groups to discuss the future of the school. The results of the discussions are going to be used by the foundation to prepare a report for college officials to use in drafting a comprehensive future lie plan for the school. While no date is set for the report to be turned in to the college,foundation members will hear results from the ses- sions at a July 25 meeting. "Our ultimate goal is to present to the college what the community wants," said Harper Foundation member Rob Brumbaugh,one of three facilitators for the event. , Participants at the sessions expressed concern about the need for improved relationships between Harp- er and area businesses,according to Brumbaugh. , He also noted that many people thought Harper could better illustrate the role it plays in the 23 communities it serves,what it actually offers those communities,and the challenges fac- ing the college as it tries to meet the needs of an ever-evolving population. Participant Janet Hansen,president of the Palatine Chamber of Commerce, said the meetings were useful and should serve to bring Harper and the community it serves a little closer. "It's a step in the right direction,"she said. X ATTACHMENT C 4 SLBLRBS Wednesday,February 16,2000 DarHedd Fffi6e—r-30om technolo ro any gY p succeeds in drawing ifigh. schoolers i BY J-U-SOTONOFP Daily HerWd Staff Writer A standing-room-only crowd of - t high school students and their 1 paren+s filled a meeting room at opt 3Com in Rolling Meadows Tues- day night,anxious to sign up for a new program called NetPrep. NetPrep is a series of comp uter networking courses geared to train students as young as 15 for one of the thousands of well-pay- ing,technology-related jobs avail- ;y able worldwide. Successful completion of the courses,which teach fundamen- tal networking and Web design, _ 441, earn students network specialist certificates,which industry '. experts recognize and require for employment. Students and other attendees of a meeting about NetPrep at The new curriculum offering is 3Com Tuesday entertain themselves on laptop computers as a joint venture between Harper they wait for the program to start.NetPrep is a collaboration College and 3Com.Four classes are being offered between Harper College and 3Com to draw students into the ter field.u to high school juniors and seniors computer Daily Herald Photo/John Starks in districts 211,214 and 220 start- ing this semester.Eight college- tves to qualified people as the bleshoot,"said Conant High level classes are being offered to huge demand continues to School junior Rick Paterala,an adults at Harper College in Pala- increase for technologically Ell:Grove Village resident who tine. savvy workers.3Com alone has signed up for the first NetPrep The high school-level courses more than 200 jobs now available, class. are available at no charge to Stu- District Manager John Jankows- Christopher Reich,a Conant dents and are taught on the kf said. . sophomore who lives in Hanover Internet or on evenings and "We recognize the need to find Park,said he would prefer to weekends.The college courses talent...and we've developed have a job doing something he's are taught in the computer lab this program to help fill the void interested in,like computers. 3Com created at Harper last year out there,"he said. "It's good pay and it's in high at the same cost as other Harper Students,most of whom demand,"he said. courses. already have an interest in com- Though more than 300 people Tom Johnson,Harper's dean of puters,said they are excited attended Tuesday's presentation, business and social science,said about the opportunities NetPrep nearly 200 had to be put on a that as of Tuesday afternoon,192 offers, waiting list.Dozens of people people already had signed up. "It's kind of a guaranteed job. who showed up Tuesday without Companies are pay ng high Everyone's looking for someone registering ahead of time were• salaries and even offering incen- to network computers or trou- turned away. II / n0'Fzll Us Plan Y Help, 1 in `since 1967, William Rainey In order to erasrxre that Harper College has offered a Harper College remains a vit ru� wide, variety of u.rtstanding arustitrrtron that provides the educational programs and proagrarns/servic,es the ;ervic'e,s to more than 45�0,000 �on�rra.�u�nity a-e:ally warats, the students �.u"e5araa `'.a con'ru�ar,anatres C olle c:, is iauvcalvE.cl in orr oa':i e in a200 square mile area cif' eoarrl�.rehe�rusrve l�lar'uraaur nor-thwest suhrurhan (Ahrc°.ago. s an ante gl,a.l Dart of'that 0 Sax that tiMC, the Poptllation process, Harper has hrit� tluurl ur ie°r serves has t�tc°tlu�i a�u "listcu�arr's btirea.� � sr r inci-eascd dramatically_ 1'rcatrb that is going intot:tic, 319,346 in 1970 to 51.7, 40 in c`OMI'llUnity tO gel iuiplit oil ,, 19916, Business aaad industry i.ssires pertanerat to the also play an aa-Cr(asinl;ly College and is sponsorhig a important, role in Hatrper's series cal'a6Disr cove y- Sessions goal to provide "rnore with area U-aonps and rtl, education to na.or e of its „erranrzatreans to clrsc aass scan / 19, citizens." aal�the rnajcrr c haallc°zres lac ing the college. f he s 1"for aer s diverse cr"a ica tlun Harper College E cncatioraa clfeas pro�ra� aas in three horanclaireraa also recently larinaary areas: traditional c;orlinlissioned a srarvey to g credit; continuing edrucation/ the plihhc's view on the c prole ssional develo'prnent; College and potential of and corporate service arrel pr'ografin;s,✓services, business retraining. lcr r adar .this, brochure cr; or William Rainey Harper Collp heari) a presentation on th e issues, car er~C ollgge wants SUE Please ta1w, the time to out the tear- offpanel in this brochure and mail it r back k to us. 'ii,, ,ir.'r,r 1/�, %�j., ,,, ,,,„;; ,,,,,, , ��,,;, �� m/�/�� !r/,- ��/' / riJ�✓fir/hl�i,,1`; ,% ' Much Of Hairper's positive audit opinion hoar KPMC; and Existingg Space Is Outdated a al withond Rating fronm lyloody's,along h tl e C]olleg s relatively small rax rat In addition, much ofHarper's existing compared to area school districts and. space is eautdated and%vacs designed other taxing bodies ($0.2 7 per$100 of without:technology and program specific Equalized,'",,ssess'e d Valuation for l larpei needs in mind,With 1/3 of its facilities versus between ` 2.00 and $4.00 for area now more than tilt}years old, harper must K 12 di:su-icts),there are as variety of clean with all aging physical plant, aflcorclable° options availaamle to the Ciollce incauding drings like°:learkir[g pmpc"s, to meet_these(hallen gc s errrtefatcdcicctric�al and mechanicalmechanicalsystems,inadequate ventilation, the lack Those options include raising tuition to ofaccessibl ag e er acc e ssibility c..oncer n,s r l which were not �don r�atlo rs seeking asking voters to c af)provc ta�in issues when I farper's buildings were increase in f larper's Operations originally constructed. 1 Maintenance fiend,or asking vote rs to approve general obligation building There foraccess so a�uo legr greater creed today bonds. f rm ue arly every arc a of Har per's curriculum while die need for Survey Shows rrixrre chscmlrrmr s c e rfic e la s�o01TIS lot ¢�n�r aro runs n com a�uters same nce,anal heal€ C l lr care like the successful NetPrcpprogram The Harper College Educartional. which partners local high school clistric:ts Foundation recently conny issi.oiwd a The Changing Face with high-tech farms such as 3C'.0, has survey to get the, public's Viarw on potent Of L fimrther impacted space needs. programsanrcd rate Harpe is pe rfornmanc to a nmm�lac r.of areas."f]rat.survey founda� d Harper has always served a-r wide range Enrollment ill Gr across-the-board support for the mission Of Stcrd(uts,frorn recent high school of a commnnitaity college and high levels c graduates beginning work arm a four-year at, needs will orrty grow, as enrollment approval for the lealm Harper does meetir at Harper College is projected to increase degree, to adults seeking new skills or by at least f3.fr/n� by 2f9f9tir r aud l:�i;� , by , rr the creeds of arrca.residents, particularly personal enrichment. by outsi � in yhe area of jot) training and high-tech �fl(ll~l figures verified by expert foday,a greaVA,number of residents are Noel Levitz as"somewhat conservative." programs,while over'70% savvy the C oliq turning to Harper to help t,.hemn start a This growth mirrors the popmmlation of as responsible. stewards of taxpayer dolls new career or get additional training in Ilar-paer's District,which is projected to '.['he survey also showed thGal re.siclents their field. There is also a projected increase 4 percent Overall, while the support:improvements in these arc°as, increase in the stndeut pcapulalion Of" number of high school seniors is vvith more than eight;in teen (86. ) area high schools. Those two lactcars„ projected to increase 2p percent by saying that it was a ln°iority to "develop coupled with dice glowing importance of 2Ub8. This will inmpact the College as up-tea-date, high-teclm job training [c chrrolo;gy in education crenate challenges approximately'10% of high school progr<:arns",while 85,1% gave ar high thatt may affect Ilarper's aibility to giaduartes in the area attend Harper each priority to "making sure all instructional. continue to provide top-notch programs year, a figure than is expected to grow in areas are et.laripped with up-to-date ill the future. the futnrce. computer equipment:",and 73.9 r, Spaces An Issue Community Needs We science labs.,, flarpe is biggest challenge is dcali.ng with Cawlt Most With Existing �Space ar variety of'space issues. Right now, With all area workfcarc°e that is pro'jected classrooms on camplrs are at or rmcau,r to expand day as much as 40'Ye in te next capacity levels, with over 490`/rr being 20 years, the need for additional trarning s t utih✓ed daring; the"prime times"when a,rnong area workers will also continue to amrcrst students want to take classes (from(, grow. lJmrfcmmtrrtmtrtel4 the demand for 9:00 arid,-2:00 n:r, aand fr:fli9 a.rn, - M00 p 1 technical training by areas businesses p.m. on weekdays), and 1.h('% of ca npu already exceeds Ham peer"s capacity to classrooms filfed at night,. supply it,'while all increased demand for technolog7 training courses annorig both To address ss tits challenge, F-1 rr pcea�has already taken a variety of measures, high school gr aclnate s aucl older a.dmrlts goinf� back to sch€col lraxscreated rnrluduug altering scheduling paltcrus, ; needs that can't can t be rncitvv�ith Cfam-pem-'s holding classes at extermsion sites, offering exrstnrfacilrtres, �f tc le c<rtti se s andearmltmmc courses, rimed � a rcldrng mobile classroom buildings on What i ca m ro s�a fforti hate li Ilicsl ineu SUT'sswil �ll p y y l;,lw y i t it Take These hlns he needed in the.future. Given fin-per's long history of sorrmmd � financial nraua reinent-including a i Board Agenda Item Submittal XI-A Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance 2000-_An Ordinance approving a Special Use for a Child Day Care Home for the Frumkin residence at 15 Chestnut Terrace in the R-4 District Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 08/16/2000 08/21/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Lyubov Frumkin has filed a petition for approval of a special use for a child day care home. The Plan Commission held a public hearing on July 19 and voted 7 to 0 to recommend approval of the special use. Brian Sheehan, Village Health Officer, has provided the attached letter dated August 16 confirming that all required improvements concerning code and safety items have been completed. A location map and survey, Plan Commission draft minutes and the draft ordinance are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files E] PCREGmin.PDF PCPHmin.PDF mapLi inspect.pdf ORD8162000.PDF Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 8/16/00 ORDINANCE NO. 2000 - AN ORDINANCE APPROVING A SPECIAL USE FOR A CHILD DAY CARE HOME IN THE R-4 ONE-FAMILY DWELLING DISTRICT, VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS 15 Chestnut Terrace WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the real property ("Property") hereinafter legally described is zoned in the R-4 One-Family Dwelling District; and, WHEREAS, Lyubov Frumkin and Seymour Frumkin are the Owners of the Property; and, WHEREAS, the Owners have petitioned to the Village for approval of a Special Use to operate a Child Day Care Home at the Property; and, WHEREAS, notice of the public hearing concerning the petition for approval of the Special Use was given and the public hearing was held by the Buffalo Grove Plan Commission; and, WHEREAS, the Plan Commission has made a recommendation concerning the petition; and, WHEREAS, the President and Board of Trustees after due and careful consideration have determined that the requirements for a Special Use as set forth in Section 17.28.060 of the Village Zoning Ordinance have been met and that the use of the Property on the terms and conditions herein set forth would enable the Village to control development of the area and would serve the best interests of the Village. 2 NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper,valid and binding ordinance approving a Special Use for a Child Day Care Home for the following legally described property: Lot 183 in the Woodlands at Fiore Unit 1, being a subdivision of part of the Northwest Quarter of Section 21, Township 43 North, Range 11, east of the Third Principal Meridian, according to the plat thereof recorded July 27, 1987 as Document Number 2594330, in the Village of Buffalo Grove, Lake County, Illinois, commonly known as 15 Chestnut Terrace, Buffalo Grove, Illinois. Section 3. The Special Use is subject to the following conditions: A. Compliance with the standards set forth in Section 17.12.141 and Section 17.28.060.B.5 of the Village Zoning Ordinance. B. The Special Use shall be in effect for a period of two (2)years from the date of this Ordinance. The petitioner is required to apply to the Village for re-authorization of the Special Use pursuant to Section 17.28.060.0 of the Village Zoning Ordinance. C. The Special Use shall be automatically revoked if the license issued by the Illinois Department of Children and Family Services (DCFS) is revoked, and the Special Use shall be automatically suspended if the license issued by DCFS is suspended. D. The petitioner shall obtain a Village business license. E. The Special Use does not authorize any use in violation of any covenants running with the Property. F. That no person who has been convicted of a felony or misdemeanor involving violence against a person shall be permitted to reside in the day care home at any time, on a temporary or permanent basis, or otherwise be allowed to be present in the day care home at any time when children are present. The petitioner must agree to permit the Village of Buffalo Grove to conduct, or 3 cause to be conducted, a criminal background check of every person residing in the day care home. The petitioner must also submit an affidavit, in a form to be provided by the Village, which lists the names and social security numbers of every person residing in the day care home and which affirms compliance with this condition, before issuance by the Village of a business license and again each year thereafter, on or before the anniversary date of the granting of the special use permit. Failure to submit the required affidavit on a timely basis will result in immediate revocation of the special use permit without any further action by the Corporate Authorities. Section 4. This Ordinance shall be in full force and effect on and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President VRI AGE OF BUFFALO GROVE Department of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2530 Fax 847-459-7944 August 16, 2000 Lyubov Frumkin 15 Chestnut Terrace Buffalo Grove, IL 60089 Subject: Special Use Day Care Home at 15 Chestnut Terrace. Dear Ms. Frumkin: On August 15, 2000 a reinspection of your residence was conducted by the Villages Building, Health and Fire Departments. At the time of the inspection all of the items noted on the previous inspection and detailed to you in the letter dated July 17, 2000, had been corrected. There are currently no outstanding code issues with regards to your request for approval of a special use permit. Thank you for your prompt response in this matter. If you should have any questions please contact me at (847) 459-2530. 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GLf�B 11 J _ . ----- - N.89° IS '13 E. 70.ou' —� -- F (RECORD-1 301.57') • L UVNr� __r � I I r Kor.. r.!.•�. i � � I r'I POLING. � �j I Y 0001 C CGS 1 I I D L"—E 7 -- - ccl� g o 73 S>• P ' --. I GOL /vc- I- W I PO KG .I D 00• 2'tiJ rr.c:Ot N* Z I O 2 ul Z o Ti.O �� . CO NC.tt E_T t. Go VNDAT.o'A Q O N I p tl11Y Boa) N WI N }EnKc L.o I?lvCK 57.76 5 �o.o'I✓ j r 1�4aZ I-►" FEn.ct cu.•�.vc.� pJ N 4.5.' J I S8 z9•s c. Zw t i= 0 0 0 15 Z' I e7_' q Iq � Io.IS J 3 V,/OGi I j 76 ' �ZNO GLGj� �fCF_.-� O OV�ls A4^/vl� WOOS I T o a � 1 � � o or I Z f I I I Z W r F {/ I � h�.•1 Mr. yl W I ]MGM I-Ss.00 LOT 103 .8901S'43"W. o, ASaEMENTFOR PUBLICDRAINAGE 70.00' FENCt coa vc� �- o PUBLIC HEARING BUFFALO GROVE PLAN COMMISSION July 19, 2000 Frumkin residence, 15 Chestnut Terrace, Child Day Care Home in the R-4 District Chairman Ottenheimer called the hearing to order at 7:30 p. m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Chairman Ottenheimer read the Notice of Public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present: Chairman Ottenheimer Mr. Samuels Mr. Trilling Mr. Feldgreber Mr. Johnson Mr. Panitch Mr. Smith Commissioners absent: Ms. Dunn Also present: Ms. Lyubov Frumkin No exhibits were presented by the petitioner at the public hearing. FRUMKIN RESIDENCE, 15 CHESTNUT TERRACE, CHILD DAY CARE HOME Mr. Pfeil presented a slide presentation of the residence and the surroundings for review by the commission. Ms. Frumkin stated she has had a licensed day care for many years. She had no idea that she needed a Village license also for such a day care and she therefore respectfully requests such licensing now. Commissioner Trilling asked how many years Ms. Frumkin has been in operation. Ms. Frumkin stated she has run a day care for 18 years but prior to Buffalo Grove she lived in Niles and had her day care there. When they first moved to Buffalo Grove she had less than 3 children so she did not apply for a license. Once she had more than 3 children she did apply for a license from Lake County. Commissioner Trilling asked if the petitioner was familiar with the criteria for a special use. Buffalo Grove Plan Commission-Public Hearing-July 19,2000-Page 1 Ms. Frumkin stated no. Mr. Pfeil noted that the special use criteria and related standards concerning a child day care home were provided to Ms. Frumkin. Commissioner Trilling stated there are 6 criteria for a special use to be granted by the Village and he would like the petitioner to respond to the criteria. Commissioner Samuels asked if the day care facility helps local families. Ms. Frumkin stated yes. She noted she used to have many neighbors' children, which is very convenient for them especially for before and after school care. Many children come to her for help if they need it as they know about her and are familiar with her house. Commissioner Samuels asked if there is any hazard to the neighbors by having children in her house. Ms. Frumkin stated she certainly hopes not and she has never had any complaints from any neighbors. Commissioner Samuels asked if the house is big enough to accommodate the number of children that Ms. Frumkin takes in. Ms. Frumkin stated yes. Commissioner Samuels asked if there is enough parking on the driveway so that people coming and going can use the driveway without staying in the street or double parking. Ms. Frumkin stated they have enough room for four cars to park on the driveway and usually only 2-3 kids are picked up at one time. Commissioner Samuels asked if the children are kept mostly on this property. Ms. Frumkin stated the children never go outside. Commissioner Samuels asked if the house is well suited to having children in it. Ms. Frumkin stated yes. She stated they have a special playroom and a special music room. She stated she has teachers come in to teach music, math, art and language. Commissioner Samuels noted that in and among those questions the commission has probably satisfied the prima facia case for the special use. Chairman Ottenheimer asked what the hours of operation are. Buffalo Grove Plan Commission-Public Hearing-July 19,2000-Page 2 Ms. Frumkin stated the hours are from about 7:00 a.m. to 6:00 p.m. Chairman Ottenheimer asked what time parents start dropping off kids. Ms. Frumkin stated it usually starts by 7:20 a.m. to 8:00 a.m. The kids are then picked up between 5:00-6:00 p.m. Chairman Ottenheimer asked how many children there are presently. Ms. Frumkin stated she has 8 kids. Chairman Ottenheimer asked about the letter from the health officer. Ms. Frumkin stated she has answered all the issues. Chairman Ottenheimer noted the petitioner had provided the commission with a memorandum listing what matters had been completed and when others would be completed. Chairman Ottenheimer stated he wanted the petitioner to know that the Village Trustees are considering enacting an ordinance that may require criminal background checks for all individuals living in the house as well as asking certain questions and may require those who operate these facilities to answer as to whether they have ever been convicted of any types of crimes or offenses. This is something that will be handled at the board level and may make this special use subject to that ordinance. Ms. Frumkin stated she would have no problems with such checks. Mr. Alan Krivorot, 921 Burgess Circle, stated his daughter attends this day care and they have only heard good things from his child. He also checked out the facilities personally and admires the way Ms.Frumkin runs her operation. Her expertise in child developments is wonderful. Mr. James Oesterreicher, 2260 Carlisle Ct., says he does not dispute that the petitioner does a wonderful job. However, the only issue he has is that at times it appears as though there are considerably more than 8 children on the premises which creates a lot of noise. Therefore, he asks only that if the law states only 8 kids on the premises is allowed, then that is all that will be there. Chairman Ottenheimer stated the commission is not an enforcement body and if violations are noted, there are appropriate actions to be taken. Mr. Shtivelberg, 5 Chestnut Terrace, stated his kids started with Ms. Frumkin as infants. Now they are 6 and 8 years of age and no longer need her services. But to this day they Buffalo Grove Plan Commission-Public Hearing-July 19,2000-Page 3 still ask to go to her house to play and sometimes after school they walk over to her house which is three doors away. Mr. Rick Chafetz, 158 Fox Hill Drive, noted he brought his daughter to Ms. Frumkin's house when she was two months old which was hard to find. She is now 5 years old and the place has never been anything but clean and orderly. Ms. Marina Tseitlin, 1278 Gail Drive, stated she appreciates Ms. Frumkin's services. Everything is kept clean and they are loved and she would appreciate the Village allowing these services. Ms. Hansrani, 87 Chestnut Terrace, stated Ms. Frumkin occasionally keeps an eye on her children when they are waiting for the school bus and has them in her house for that purpose in winter. Mr. Vilemsky, 71 Chestnut Terrace stated both of his children couldn't say enough about Ms. Frumkin. He noted she provides an invaluable service to the neighborhood. Mr. Lee Silver, 2262 Carlisle Ct., asked if the health officer would continue to take an interest in the day care if the Village grants the special use. Chairman Ottenheimer stated that is also an enforcement issue. Further, a special use is only good for two years at which time the petitioner must come back and reapply. When they come back to reapply, again the health officer will go out and conduct an inspection of the premises. Mr. Silver asked how may such special uses are in the Village. Mr. Pfeil stated there are four such special uses for day. There may be other people providing the care without having the proper zoning. One of these special uses has a limit of 6 because it fit better into the context of that particular property. As to inspections, the health office would be on the property at least once a year and probably twice a year and would always respond to any calls and complaints from proximate neighbors in the area. Mr. Alex Cherny, 514 Buckthorn Terrace, stated he has nothing but good things to say about the day care and in addition to being taken care of very well, his daughter is being educated very well. Chairman Ottenheimer asked the ages of the children. Mr. Frumkin stated the childrens' ages are 3-4 years of age. There being no further comments or questions from anyone else present, Chairman Ottenheimer closed the public hearing at 8:05 p.m. Buffalo Grove Plan Commission-Public Hearing-July 19,2000-Page 4 Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: LESTER OTTENHEIMER, Chair Buffalo Grove Plan Commission-Public Hearing-July 19,2000-Page 5 REGULAR MEETING BUFFALO GROVE PLAN COMMISSION July 19, 2000 Frumkin residence, 15 Chestnut Terrace—Special Use for a Child Day Care Home in the R-4 District Chairman Ottenheimer called the meeting to order at 8:05 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Commissioners present: Chairman Ottenheimer Mr. Samuels Mr. Trilling Mr. Feldgreber Mr. Johnson Mr. Panitch Mr. Smith Commissioners absent: Ms. Dunn Also present: Ms. Lyubov Frumkin Mr. Jeff Berman, Village Trustee Mr. Robert Pfeil, Village Planner APPROVAL OF MINUTES Moved by Commissioner Johnson, seconded by Commissioner Feldgreber to approve the minutes of the public hearing and regular meeting. All Commissioners were in favor of the motion and the motion passed unanimously. COMMITTEE AND LIAISON REPORTS Commissioner Panitch stated he attended the Village board meeting on July 17, 2000 and stated the Chabad property and the Millbrook development were both approved by the board. FRUMKIN RESIDENCE, 15 CHESTNUT TERRACE—SPECIAL USE FOR A CHILD DAY CARE HOME IN THE R-4 DISTRICT Moved by Commissioner Samuels, seconded by Commissioner Trilling to recommend approval to the Village Board of the petition for a Special Use to operate a Child Day Care Home in the R-4 One-Family Dwelling District pursuant to the testimony given at the public hearing. Buffalo Grove Plan Commission-Regular Meeting-July 19, 2000-Page 1 Commissioner Johnson asked if Commissioner Samuels would consider an amendment to the motion to make the issuance of the Special Use permit contingent upon full compliance with the matters contained in the health officer's memo. Commissioner Samuels stated yes. He further noted the motion should also be subject to the possible establishment of a Village ordinance regardng background checks and the petitioner's agreement to comply with those checks should that ordinance be enacted in the future. Commissioner Johnson noted it may be difficult to keep the number of children on the property down to eight per code, however, that is required and must be done. Commissioner Feldgreber asked if the restriction concerning the number of children inlcudes short-term visitors. Mr. Pfeil stated that the ordinance limits a day care provider to eight children on the premises at one time, including short-term visitors. In the case of a special event such as a party, he suggested that the provider inform the Village and adjacent residents prior to the event. Commissioner Panitch stated the reason for the maximum number of children is that when there is one adult and eight children, it is a number that is comfortable. It is also the number for safety reasons and supervisory reasons. When neighborhood children stop by, it causes a safety hazard. Therefore the provider must take heed of the ordinance because the parents of the children being cared for rely on the provider. Other children may detract from the provider's attention. Commissioner Samuels stated he believes the petitioner has shown that this is a meritorious petition and should be approved. He agrees that eight children is an appropriate number for the premises. He further noted that this is a special permission to operate a business in a residential neighborhood which is something that is frowned upon generally. He noted the petitioner is only allowed to conduct this business as long as the premises are maintained and good relations are maintained with the neighbors while obeying the strict laws enacted to accommodate this business. Chairman Ottenheimer called for a vote on the motion and the vote was as follows: AYES: Samuels, Trilling, Feldgreber, Johnson, Panitch, Smith, Ottenheimer NAYES: None ABSENT: Dunn ABSTAIN: None The motion passed 7 to 0. CHAIRMAN'S REPORT—None Buffalo Grove Plan Commission-Regular Meeting-July 19, 2000-Page 2 FUTURE AGENDA SCHEDULE Mr. Pfeil stated the next meeting will be a regular meeting on August 2, 2000, including Culver's and Starbuck's. STAFF REPORT -None NEW BUSINESS Trustee Berman stated that as a result of the recent developments in Vernon Hills whereby a convicted child molester was residing in a day care home, it has been suggested at the staff level and amongst the board that the Special Use permit be conditioned to explicitly precluding such offenders from residing in day care homes in an effort to protect the public. A number of things are being explored to date but the concept is to keep violent offenders away from children. Chairman Ottenheimer stated he attended the special board meeting on July 10, 2000 where George Krug was presented with a special award for his long standing commitment and service to the Plan Commission. ADJOURNMENT Moved by Commission Johnson, seconded by Commissioner Smith and carried unanimously to adjourn. Chairman Ottenheimer adjourned the meeting at 8:20 p.m. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: LESTER OTTENHEIMER, Chair Buffalo Grove Plan Commission-Regular Meeting-July 19, 2000-Page 3 Board Agenda Item Submittal XI-B Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Ordinance Declaring Surplus Equipment Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/16/2000 08/21/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is the ordinance declaring designated Village equipment surplus pursuant to Chapter 65, Section 5/11-76-4 of the Illinois Compiled Statues for Municipalities. The Northwest Municipal Conference has scheduled an auction for September 23, 2000 at the Public Works facility in Palatine. We are requesting that the Village President and Board of Trustees approve the ordinance to declare this equipment surplus. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El surordin.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2000 - AN ORDINANCE AUTHORIZING THE DISPOSAL OF SURPLUS VILLAGE PERSONAL PROPERTY WHEREAS,the Village of Buffalo Grove is a Home Rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, in the opinion of at least 3/4 of the Corporate Authorities of the Village of Buffalo Grove, it is no longer necessary,useful or in the best interest of the Village of Buffalo Grove to retain ownership of the personal property hereinafter described; and WHEREAS,the property described is a part of the Villages Fixed Asset Inventory Control System and procedurally must be deleted through Ordinance adopted by the Corporate Authorities; and WHEREAS,the property described will be disposed of through trade-in, sale or outright disposal,whatever appropriate. NOW,THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES, ILLINOIS, that; SECTION 1. Pursuant to Chapter 65 Section 5/11.76.4 of the Illinois Compiled Statutes, and pursuant to our Home Rule powers, the President and Board of Trustees of the Village of Buffalo Grove find that the items of personal property described in Exhibit•A• now owned by the Village of Buffalo Grove are no longer necessary or useful to the Village of Buffalo Grove and the best interests of the Village will be served by disposal. SECTION 2. This ordinance shall be in full force and effect from and after its passage by a vote of at least 3/4 of the Corporate Authorities, and approval in the manner provided by law. AYES: NAYES: ABSENT: PASSED: 2000 APPROVED: 12000 Village President ATTEST: Village Clerk EXHIBIT -A- INVENTORY#YEAR MAKE MODEL VIN# 603-7108 1998 Ford Cm. Vic 2FALP71W3WX144658 603-7158 1998 Ford Cm. Vic. 2FALP71W1WX144660 603-7178 1998 Ford Cm. Vic. 2FAFP71W9WX144664 603-7208 1998 Ford Cm. Vic 2FAFP71W3WX144661 603-7248 1998 Ford Cm. Vic 2FAFP71W5WX144662 603-7258 1998 Ford Cm. Vic 2FAFP71W7WX144663 603-7176 1996 Ford Cm. Vic 2FALP71W3TX144271 602-0205 1991 Ford Tempo 2FAPP36X5MB180926 602-0210 1991 Ford Tempo 2FAPP36X7MB180927 603-1717 1993 Ford Taurus 1FACP5247PA290656 603-2710 1993 Ford Taurus 1FACP5240PA290658 1992 Chevy Caprice lGlBL5376NW139553 604-0426 1991 Chevy '/z Ton Pickup 1GCGK24J4ME206034 607-0931 1987 Gravely Mower PRO 50 591346 607-0027 1974 Galion 6-TN 54311 Board Agenda Item Submittal XI-c Requested By: Thomas C Allenspach Entered By: Timothy E Sashko Agenda Item Title: Authorization to Bid the Installation of a Fire Sprinkler System for Fire Station 25 as per the FY2000/2001 CIP Budget Project#PBF37/99. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 08/16/2000 08/21/2000 0 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $63,900 Additional Notes regarding Expenditures: Installation of a fire sprinkler system,Station 25 as authorized in the FY00/01 Program Budget,CIP#PBF37/99 including underground water supply alterations,alarm upgrades and fire suppression system as per code. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This is the first phase of the installation of fire sprinkler systems in all three fire stations and the Village Hall over the next four years. The installation of the fire sprinklers will provide state-of-the-art life safety and building protection for essential Village properties. The national and local trend is to provide fire sprinklers in all buildings because fire sprinklers provide a 99%record of activation in case of fire. The Fire Department as part of its long term planning is to recommend code changes requiring the increase use of fire sprinklers in all occupancies. By protecting these critical Village facilities with fire sprinklers this establishes a proactive position and practice. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Ll FS25_4-Sprinkler Bid Specification=_ Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: PROJECT MANUAL FIRE STATION #25 FIRE SPRINKLER SYSTEM 505 WEST DUNDEE ROAD BUFFALO GROVE, ILLINOIS OWNER: VILLAGE OF BUFFALO GROVE 50 RAUPP BOULEVARD BUFFALO GROVE, ILLINOIS 60089-2796 AUGUST 21 , 2000 TABLE OF CONTENTS Invitationto Bid ......................................................................................INV-1 Instructions to Bidders ...........................................................................INS-1 to INS-3 BidForm ................................................................................................BF-1 to BF-3 Owner-Contractor Agreement ...............................................................AGREE-1 to AGREE-4 General Conditions ................................................................................GC-1 to GC-38 Specifications.............................................................................................SPEC-1 to SPEC-13 TOC-1 INVITATION TO BID The Village of Buffalo Grove(hereinafter referred to as the Owner) will receive bids for a complete fire sprinkler system, including a 6" minimum water service, for Fire Station #25, located at 505 West Dundee Road, Buffalo Grove, Illinois, until 2:00 p.m. local time, on Thursday, September 7, 2000, at The Village of Buffalo Grove Offices, 50 Raupp Boulevard, Buffalo Grove, Illinois 60089-2196. Bids will be publicly opened and read at the time noted above in the Board Room of the Buffalo Grove Village Hall, located at 50 Raupp Boulevard, Buffalo Grove, Illinois. Contract Documents may be obtained from the Project Manager, Deputy Fire Marshal Troy Shannon, at the Fire Administration building located at 1051 Highland Grove Drive, Buffalo Grove, IL, between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday (beginning August 22, 2000). There is no deposit for the Contract Documents. Questions may be directed to Troy Shannon at 847/520-1522. All bids must be accompanied by a bid security, in the form of a certified check or a bid bond in the amount of 5% of the Contract Sum, made payable to the Owner. All bidders are responsible for review and familiarity with the job site, the Contract Documents, the work of others, and must be fully cognizant of existing conditions, facilities, and difficulties under which the bidder's Work is to be performed. For the bidder's convenience, a job site walk- through is scheduled for 11:00 a.m., Tuesday, August 29, 2000. The Illinois Prevailing Wage Act applies to this project. All laborers, workers, and mechanics engaged in the construction of these public works shall be paid no less than the prevailing wage rates. The Owner reserves the right to reject any and all bids, to waive any informality or irregularity in any bid, and to accept any bid which, in its opinion, will best serve its interests. Janet M. Sirabian Village Clerk Village of Buffalo Grove INV-1 INSTRUCTIONS TO BIDDERS These Instructions to Bidders establish some of the requirements for Bidding and Award of Contract. 1.0 CONTRACT DOCUMENTS 1.1 Contract Documents may be obtained from the Project Manager, Deputy Fire Marshal Troy Shannon, at the Fire Administration building located at 1051 Highland Grove Drive, Buffalo Grove, IL, between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday (beginning August 22, 2000). There is no deposit for the Contract Documents. Questions may be directed to Troy Shannon at 847/520-1522. 1.2 Complete sets of Contract Documents must be used in preparing Bids; the Owner assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Contract Documents. 1.3 The Owner, in making copies of Contract Documents available on the above terms, does so only for the purpose of obtaining Bids for the work and does not: confer a license or grant for any other use. 2.0 QUALIFICATIONS OF BIDDERS 2.1 Each Bidder must be prepared to demonstrate to the satisfaction of the Owner, Bidder's qualifications and availability to complete the work by the dates set forth in the Owner-Contractor Agreement. 3.0 EXAMINATION OF CONTRACT DOCUMENTS AND SITE 3.1 It is the responsibility of each Bidder to examine and carefully study the Contract Documents. 3.2 It is the responsibility of each Bidder to visit the site and become familiar with and satisfied as to the general, local, and site conditions that may affect cost, progress, performance, or furnishing of the Work. For the bidder's convenience, a job site walk-through is scheduled for 11:00 a.m., Tuesday, August 29, 2000 4.0 INTERPRETATIONS AND ADDENDA 4.1 All questions about the meaning or intent of the Contract Documents are to be directed to the Owner. Interpretations or clarifications considered necessary by the Owner in response to such questions will be issued by Addenda mailed to all Contract Document holders of record. 4.2 All requests for interpretation must be received at least five days prior to the day set for receiving Bids. Addenda will be mailed not later than three days prior to the day set for receiving Bids. Failure of any Bidder to receive any such Addendum or interpretation shall not relieve such Bidder from any obligations under the Bid as submitted. All Addenda so issued shall become part of the Contract Documents. INS-1 4.3 Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. 4.4 Receipt of all Addenda must be acknowledged on the Bid Form. 5.0 BID SECURITY 5.1 All bids must be accompanied by a Bid Security, in the form of a Certified Check or a Bid Bond in the amount of 5% of the Contract Sum, made payable to the Owner. 5.2 The bid security of the successful Bidder will be retained until such Bidder has executed the Owner-Contractor Agreement and furnished the required Performance Bond and Labor and Material Payment Bonds, Certificate of Insurance, and Certificates of Authority, whereupon the bid security will be returned. 5.3 The bid security of other Bidders whom the Owner believes to have a reasonable chance of receiving the award may be retained by the Owner for up to sixty days, whereupon the bid security of such Bidders will be returned. 6.0 BID FORM 6.1 All blanks on the Bid Form must be completed in ink. 6.2 All names must be printed below the signature. 6.3 All Bid Forms must be signed and Required Affirmations must be signed and notarized. 6.4 Unit prices, if used, shall incorporate all costs for the specific item including material, labor, tools, equipment, overhead, and profit. 7.0 SUBMISSION OF BIDS 7.1 The Owner will receive bids until 2:00 p.m. local time, on Thursday, September 7, 2000, at the Village of Buffalo Grove offices, 50 Raupp Boulevard, Buffalo Grove, Illinois 60089-2196. 7.2 Bids shall be enclosed in an opaque, sealed envelope, marked "FIRE STATION #25 FIRE SPRINKLER SYSTEM" and bearing the name and address of the Bidder. If the Bid is sent through the U.S. mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "SEALED BID - FIRE STATION #25 FIRE SPRINKLER SYSTEM" on the face of it. Faxed Bids will not be accepted. 8.0 OPENING OF BIDS 8.1 Bids will be publicly opened and read at the time noted in Paragraph 7.1 above, in the Board Room of the Buffalo Grove Village Hall, located at 50 Raupp Boulevard, Buffalo Grove, Illinois. INS-2 9.0 ACCEPTANCE OF BID 9.1 All Bids will remain subject to acceptance for sixty (60) days after the bid opening, but the Owner may, at its sole discretion, release any Bid and return the bid security prior to that time. 9.2 The Owner reserves the right to reject any and all bids, to waive any informality or irregularity in any bid, and to accept any bid which, in its opinion, will best serve its interests. 9.3 The Owner reserves the right to negotiate Owner-Contractor Agreement terms with the successful Bidder. - END OF INSTRUCTIONS TO BIDDERS - INS-3 'r BID FORM Date: Name of Bidder: Business Address: Bidder Principals: Telephone Number: Project: Fire Station #25 Fire Sprinkler System 505 West Dundee Road Buffalo Grove, Illinois Owner: Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, Illinois 60089-2196 Pursuant to the Invitation to Bid, the undersigned have carefully reviewed and examined all the Contract Documents and inspected the site and are aware of the conditions under which we will be obliged to operate. We propose to furnish everything, including labor, materials, machinery, tools, shipping, supervision, taxes, fees, and bonds called for or reasonably implied by the Contract Documents for the above referenced Work for the Contract Sum of: dollars ( $ ). The name of the person who inspected the site of the proposed work is who holds the position of with our company. The date of the inspection was BF-1 We will employ the following listed subcontractors for each of the major work categories. Name / License No. Address Work to be Performed 1. 2. 3. 4. 5. 6. 7. 8. We also acknowledge receipt, understanding, and full incorporation of the following addenda: Addendum Number Dated Addendum Number Dated Addendum Number Dated Signature: Print Name: Required Affirmations are attached hereto as page BF-3. BF-2 REQUIRED AFFIRMATIONS Ethics Statement The undersigned hereby represents and warrants to the Owner as a term and condition of acceptance of this Bid that none of the following Village officials are either an officer, director, or owner of five percent (5%) or more of our company: the Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants, and the heads of various departments within the Village. If the foregoing representation and warranty is inaccurate, state the name of the Village official who is either an officer, director, or owner of five percent (5%) or more thereof: (official) The undersigned further warrants that we have not employed or retained any company or person, other than a bona fide employee working solely for us, to solicit or secure this Bid, and that we have not paid or agreed to pay any company or person, other than a bona fide employee working solely for us, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award of this Bid. For breach or violation of this warranty, the Owner shall have the right to annul any Agreement resulting from this Bid without liability. Public Act 85-1295 - Public Contracts - Bid Rigging and Rotating - Kickbacks - Bribery The undersigned does hereby certify that we are not barred from bidding as a result of a violation of either Section 5/33E-3 or 5/33E-4 of Chapter 720, Illinois Compiled Statutes. Public Contracts Section 5/11-42.1-1 of Chapter 65, Illinois Compiled Statutes The undersigned does hereby swear and affirm that: (1) we are not delinquent in the payment of any tax administered by the Illinois Department of Revenue or (2) are contesting in accordance with the procedures established by the appropriate revenue Act, our liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class A Misdemeanor and (2) voids the Agreement and allows the Owner to recover all amounts paid to us under the Agreement. Signature: Print Name: Subscribed and Sworn to before me this day of 20_ Notary Public - END OF BID FORM - Revised 2/22/00 BF-3 OWNER - CONTRACTOR AGREEMENT This Agreement made as of September 18, 2000 between the Village of Buffalo Grove(hereinafter referred to as the Owner) and Contractor(hereinafter referred to as the Contractor)for the Project generally described as follows: Provide a complete fire sprinkler system, including a 6" minimum water service, for Fire Station#25, located at 505 West Dundee Road, Buffalo Grove, Illinois. The Owner and Contractor agree as set forth below. ARTICLE 1 CONTRACT DOCUMENTS 1.1 The Contract Documents are as defined in Subparagraph 1.1.1 of the General Conditions. The Contract Documents represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT 2.1 The Contractor shall execute the entire Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of others. ARTICLE 3 TIME 3.1 The Commencement Date shall be three business days after deposit in the regular U.S. mail of the Notice of Award to the Contractor. 3.2 The Contractor shall achieve Substantial Completion not later than November 3, 2000. 3.3 The Contractor shall achieve Final Completion of the entire Work not later than November 17, 2000. 3.4 The Owner and Contractor recognize that time is of the essence of this Agreement and that the Owner will suffer financial loss if the Work is not substantially and finally complete by the dates established Paragraphs 3.2 and 3.3 above. The Owner and Contractor also recognize the delays, expense, and difficulties involved in proving the actual loss suffered by the Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof,the Owner and Contractor agree that as liquidated damages for delay (but:not as a penalty)the Contractor shall pay to the Owner One Hundred and no/100 Dollars ($100.00) per calendar day of delay. Liquidated damages shall be applied separately to each of the Substantial and Final Completion Dates specified in Paragraphs 3.2 and 3.3 above. ARTICLE 4 CONTRACT SUM 4.1 The Owner shall pay the Contractor for completion of the Work the Contract Sum of (Contract Sum) and no/100 Dollars ($ Contract Sum). AGREE-1 4.2 The Contract Sum is computed using the base bid amount and the following alternates which are described in the Contract Documents and are hereby accepted or rejected by the Owner: Alternate Accept or Reject (Alternates) 4.3 Unit prices are as follows: (not used) ARTICLE 5 PROGRESS PAYMENTS 5.1 Based upon Applications for Payment submitted to the Project Manager by the Contractor and Certificates for Payment issued by the Project Manager, and subject to the Owner's approval, the Owner shall make progress payments to the Contractor in accordance with the Illinois Prompt Payment Act. 5.2 The period covered by each Application for Payment shall be one calendar month. 5.3 Each Application for Payment shall be based upon the schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work and be prepared in such form and supported by such data to substantiate its accuracy as the Owner and Project Manager may require. This schedule, unless objected to by the Owner or Project Manager, shall be used as a basis for reviewing the Contractor's Applications for Payment. 5.4 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. 5.5 The amount of each progress payment shall be computed as follows: 5.5.1 Take that portion of the Contract Sum properly allocable to completed Work, as determined by multiplying the percentage completion of each portion of the Work by the share of the total Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of ten percent(10 %). Pending final determination of costs and credits to the Owner of changes in the Work, amounts not in dispute may, at the Owner's sole discretion, be included in Applications for Payment; 5.5.2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of ten percent(10 5.5.3 Subtract the aggregate of previous payments made by the Owner; and 5.5.4 Subtract amounts, if any, for which the Project Manager has withheld or nullified a Certificate for Payment as provided in Paragraph 9.5 of the General Conditions. ARTICLE 6 FINAL PAYMENT 6.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when the requirements described in Paragraph 9.9 of the General Conditions have been fulfilled. AGREE-2 ARTICLE 7 MISCELLANEOUS PROVISIONS 7.1 Where reference is made in this Agreement to a provision of the General Conditions or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. The meaning of terms used in this Agreement and other Contract Documents shall be as defined in the General Conditions. 7.2 Any inconsistencies among the provisions of the Contract Documents shall be resolved solely by the Owner. 7.3 Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon the Owner and the Contractor,who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 7.4 The Project Manager for the Project is Deputy Fire Marshal Troy Shannon (hereinafter referred to as the Project Manager)whose office is located at 1051 Highland Grove Drive, Buffalo Grove, Illinois. 7.5 The Additional Insureds provided for in Article 11 of the General Conditions shall include the Village of Buffalo Grove and Fire Safety Consultants, Inc. ARTICLE 8 TERMINATION OR SUSPENSION 8.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of the General Conditions. 8.2 The Work may be suspended by the Owner as provided in Article 14 of the General Conditions. ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS 9.1 The Contract Documents, except for Modifications issued after execution of the Agreement, are enumerated as follows: 9.1.1 The Agreement is this executed Owner-Contractor Agreement. 9.1.2 The General Conditions are those contained in the Project Manual dated August 21, 2000. 9.1.3 The Specifications are those contained in the Project Manual dated as in Subparagraph 9.1.2. 9.1.4 The Drawings are as follows: Number Title (not used) 9.1.5 The addenda are as follows: Number Date Pages (Addenda) AGREE-3 9.1.6 Other documents forming part of the Contract Documents are as follows: Invitation to Bid, Instructions to Bidders, and Bid Form. This Agreement is entered into as of the day and year first written above and is executed in at least three original copies of which one is to be delivered to the Contractor, one to the Project Manager for use in the administration of the Contract, and the remainder to the Owner. Owner: Village of Buffalo Grove Contractor: Contractor Signature Signature William R. Balling, Village Manager Name, Title Revised 8/16/00 AGREE-4 GENERAL CONDITIONS ARTICLE 1 GENERAL PROVISIONS 1.1 BASIC DEFINITIONS 1.1.1 THE CONTRACT DOCUMENTS The Contract Documents consist of the Owner-Contractor Agreement, (hereinafter the Agreement), Invitation to Bid, Instructions to Bidders, Bid Form, General Conditions, Drawings, Specifications, Addenda, and Modifications issued after execution of the Agreement. A Modification is(1)a written amendment to the Agreement signed by both parties, (2)a Change Order, (3)a Construction Change Directive or(4)a written order for a minor change in the Work issued by the Project Manager. The Contract Documents represent the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. The Contract Documents may be amended or modified only by a Modification. The Contract Documents shall not be construed to create a contractual relationship of any kind (1) between the Project Manager and Contractor, (2) between the Owner and a Subcontractor or Sub-subcontractor or(3)between any persons or entities other than the Owner and Contractor. The Project Manager shall, however, be entitled to performance and enforcement of obligations under the Contract Documents intended to facilitate performance of the Project Manager's duties. 1.1.2 THE WORK The term "Work" means the construction and services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment and services provided or to be provided by the Contractor to fulfill the Contractor's obligations. The Work may constitute the whole or a part of the Project. 1.1.3 THE PROJECT The Project is the total construction of which the Work performed under the Contract Documents may be the whole or a part and which may include construction by the Owner or by separate contractors. 1.1.4 THE DRAWINGS The Drawings are the graphic and pictorial portions of the Contract Documents, wherever located and whenever issued, showing the design, location and dimensions of the Work, generally including plans, elevations, sections, details, schedules and diagrams. 1.1.5 THE SPECIFICATIONS The Specifications are that portion of the Contract Documents consisting of the written requirements for materials, equipment, construction systems, standards and quality of execution for the Work, and performance of related services. 1.1.6 THE PROJECT MANUAL The Project Manual is the volume assembled for the Work which includes the Owner-Contractor Agreement, Invitation to Bid, Instructions to Bidders, Bid Form, General Conditions, and Specifications. 1.2 EXECUTION, CORRELATION AND INTENT 1.2.1 The Contract Documents shall be signed by the Owner and Contractor as provided in the Agreement. GC-1 1.2.2 Execution of the Agreement by the Contractor is a representation that the Contractor has visited the site, become familiar with local conditions under which the Work is to be performed ,and correlated personal observations with requirements of the Contract Documents. 1.2.3 The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work by the Contractor. The Contract Documents are complementary, and what is required by one shall be as binding as if required by all; performance by the Contractor shall be required to the extent consistent with the Contract Documents and necessary to produce the intended results. 1.2.4 Organization of the Specifications into divisions, sections and articles, and arrangement of Drawings shall not control the Contractor in dividing the Work among Subcontractors or in establishing the extent of Work to be performed by any trade. 1.2.5. Unless otherwise stated in the Contract Documents, words which have well-known technical or construction industry meanings are used in the Contract Documents in accordance with such recognized meanings. 1.3 CAPITALIZATION 1.3.1 Terms capitalized in these General Conditions include those which are (1) specifically defined, (2) the titles of numbered articles and identified references to Paragraphs, Subparagraphs and Clauses in the document or(3)the titles of other documents published by professional or regulatory associations and societies. 1.4 INTERPRETATION 1.4.1 In the interest of brevity the Contract Documents frequently omit modifying words such as"all"and "any"and articles such as"the"and "an", but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. ARTICLE 2 OWNER 2.1 DEFINITION 2.1.1 The Owner is the Village of Buffalo Grove and is referred to throughout the Contract Documents as if singular in number. The term"Owner" means the Owner or the Owner's authorized representative. 2.2 INFORMATION AND SERVICES REQUIRED OF THE OWNER 2.2.1 The Owner shall furnish a legal description of the site and other available information concerning the site. This information shall be furnished for the Contractor's convenience only. The Owner shall not be responsible for the accuracy of the information. The Contractor shall be responsible for verification of all such information furnished by the Owner. 2.2.2 The following fees, if applicable, are waived for the Work: (1) Building (Permit Fee, (2) Building Plan Review Fee, (3) Plumbing Permit Fee, (4) Electrical Permit Fee, (5) Mechanical Permit Fee, (6) Elevator Permit Fee, (7) Fire Protection System Fee, (8) Health Department Plan Review Fee, (9) Water Well Permit Fee, (10) Water System Improvement Fee, and (11)Water Service Connection Fee. 2.2.3 Information or services under the Owner's control shall be furnished by the Owner with reasonable promptness to avoid delay in orderly progress of the Work. 2.2.4 Unless otherwise provided in the Contract Documents, the Contractor will be furnished, free of charge, such copies of Drawings and Project Manuals as are reasonably necessary for execution of the Work. GC-2 p. 2.2.5 The foregoing are in addition to other duties and responsibilities of the Owner enumerated herein and especially those in respect to Article 6(Construction by Owner or by Separate Contractors), Article 9 (Payments and Completion) and Article 11 (Insurance and Bonds). 2.3 OWNER'S RIGHT TO STOP THE WORK 2.3.1 If the Contractor fails to correct Work which is not in accordance with the requirements of the Contract Documents as required by Paragraph 12.2 or persistently fails to carry out Work in accordance with the Contract Documents, the Owner, by written order signed by an agent specifically so empowered by the Owner, may order the Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated; however, the right of the Owner to stop the Work shall not give rise to a duty on the part of the Owner to exercise this right for the benefit of the Contractor or any other person or entity, except to the extent required by Subparagraph 6.1.3. 2.4 OWNER'S RIGHT TO CARRY OUT THE WORK 2.4.1 If the Contractor defaults or neglects to carry out the Work in accordance with the Contract Documents and fails within a seven-day period after receipt of written notice from the Owner to commence and continue correction of such default or neglect with diligence and promptness, the Owner may, without prejudice to other remedies the Owner may have, correct such deficiencies. In such case an appropriate Change Order shall be issued deducting from payments then or thereafter due the Contractor the cost of correcting such deficiencies, including Owner's overhead and compensation for the Project Manager's additional services and expenses made necessary by such default, neglect or failure. If payments then or thereafter due the Contractor are not sufficient to cover such amounts, the Contractor shall pay the difference to the Owner. ARTICLE 3 CONTRACTOR 3.1 DEFINITION 3.1.1 The Contractor is the person or entity identified as such in the Agreement and is referred to throughout the Contract Documents as if singular in number. The term "Contractor" means the Contractor or the Contractor's authorized representative. 3.2 REVIEW OF CONTRACT DOCUMENTS AND FIELD CONDITIONS BY CONTRACTOR 3.2.1 The Contractor shall carefully study and compare the Contract Documents with each other and with information furnished by the Owner pursuant to Subparagraph 2.2.1 and shall at once report to the Owner and Project Manager errors, inconsistencies or omissions discovered. The Contractor shall not be liable to the Owner or Project Manager for damage resulting from errors, inconsistencies or omissions in the Contract Documents unless the Contractor recognized such error, inconsistency or omission and failed to report it to the Owner and Project Manager. If the Contractor performs any construction activity knowing it involves a recognized error, inconsistency or omission in the Contract Documents without such notice to the Owner and Project Manager, the Contractor shall assume responsibility for such performance and shall bear the attributable costs for correction. 3.2.2 The Contractor shall take field measurements and verify field conditions and shall carefully compare such field measurements and conditions and other information known to the Contractor with the Contract Documents before commencing activities. Errors, inconsistencies or omissions discovered shall be reported to the Owner and Project Manager at once. 3.2.3 The Contractor shall perform the Work in accordance with the Contract Documents and submittals approved pursuant to Paragraph 3.12. GC-3 3.3 SUPERVISION AND CONSTRUCTION PROCEDURES 3.3.1 The Contractor shall supervise and direct the Work, using the Contractor's best skill and attention. The Contractor shall be solely responsible for and have control over construction means, methods, techniques, sequences and procedures and for coordinating all portions of the Work under the Agreement. 3.3.2 The Contractor shall be responsible to the Owner for acts and omissions of the Contractor's employees, Subcontractors and their agents and employees, and other persons performing portions of the Work under a contract with the Contractor. 3.3.3 The Contractor shall not be relieved of obligations to perform the Work in accordance with the Contract Documents either by activities or duties of the Owner and Project Manager in the Owner's and Project Manager's administration of the Agreement, or by tests, inspections or approvals required or performed by persons other than the Contractor. 3.3.4 The Contractor shall be responsible for inspection of portions of Work already performed under this Agreement to determine that such portions are in proper condition to receive subsequent Work. 3.4 LABOR AND MATERIALS, EQUAL EMPLOYMENT OPPORTUNITY, AND PREVAILING RATE OF WAGE 3.4.1 Unless otherwise provided in the Contract Documents, the Contractor shall provide and pay for labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work. 3.4.2 The Contractor shall enforce strict discipline and good order among the Contractor's employees and other persons carrying out the Agreement. The Contractor shall not permit employment of unfit persons or persons not skilled in tasks assigned to them. 3.4.3 The Contractor, all Subcontractors and all Sub-subcontractors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin or age. The Contractor shall take affirmative action to insure that applicants are employed, and that employees are treated during employment without regard to race, religion, color, sex, national origin or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the policies of nondiscrimination. 3.4.4 The Contractor, all Subcontractors and all Sub-subcontractors shall, in all solicitations or advertisements for employees placed by them or on their behalf, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, national origin or age. 3.4.5 All employers whose employees perform any of the Work are subject to the provisions of the Equal Employment Opportunity Clause of the Illinois Fair Employment Practices Commission. 3.4.6 All employers whose employees perform any of the Work are subject to the provisions of Chapter 820, Sections 130/1 through 130/12, Illinois Compiled Statutes, providing for the payment of the prevailing rate of wage to all laborers,workmen and mechanics engaged on the Work. The current prevailing wage rates are attached hereto as Exhibit A. 3.5 WARRANTY 3.5.1 The Contractor warrants to the Owner that materials and equipment furnished under the Agreement will be of good quality and new unless otherwise required or permitted by the Contract Documents, that the Work will be free from defects not inherent in the quality required or permitted, and that the Work will conform with the requirements of the Contract Documents. Work not conforming to these requirements, including substitutions not properly approved GC-4 and authorized, may be considered defective. The Contractor's warranty excludes remedy for damage or defect caused by normal wear and tear under normal usage. If required by the Owner or Project Manager, the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment. 3.6 TAXES 3.6.1 No charge will be allowed for taxes from which the Owner is exempt. The Owner is not liable for the Illinois Retailer's Occupation Tax, the Service Occupation Tax, or the Service Use Tax. 3.7 PERMITS, FEES AND NOTICES 3.7.1 Except for fees waived as provided in Subparagraph 2.2.2, the Contractor shall secure and pay for permits and governmental fees, licenses and inspections necessary for proper execution and completion of the Work. The Contractor shall secure and pay for necessary approvals, easements, assessments and charges required for construction, use or occupancy of permanent structures or for permanent changes in existing facilities. 3.7.2 The Contractor shall comply with and give notices required by laws, ordinances, rules, regulations and lawful orders of public authorities bearing on performance of the Work. 3.7.3 It is not the Contractor's responsibility to ascertain that the Contract: Documents are in accordance with applicable laws, statutes, ordinances, building codes, and rules and regulations. However, if the Contractor observes that portions of the Contract Documents are at variance therewith, the Contractor shall promptly notify the Owner and Project Manager in writing, and necessary changes shall be accomplished by appropriate modification. 3.7.4 If the Contractor performs Work knowing it to be contrary to laws, statutes, ordinances, building codes, and rules and regulations without such notice to the Owner and Project Manager, the Contractor shall assume full responsibility for such Work and shall bear the attributable costs. 3.8 ALLOWANCES 3.8.1 The Contractor shall include in the Contract Sum all allowances stated in the Contract Documents. Items covered by allowances shall be supplied for such amounts and by such persons or entities as the Owner may direct. 3.8.2 Unless otherwise provided in the Contract Documents: .1 Materials and equipment under an allowance shall be selected ,promptly by the Owner to avoid delay in the Work; .2 Allowances shall cover the cost to the Contractor of materials and equipment delivered at the site, less applicable trade discounts; .3 Contractor's costs for unloading and handling at the site, labor, iinstallation costs, overhead, profit and other expenses contemplated for stated allowance amounts shall be included in the Contract Sum and not in the allowances; .4 Whenever costs are more than or less than allowances, the Contract Sum shall be adjusted accordingly by Change Order. The amount of the Change Order shall reflect (1) the difference between actual costs and the allowances under Clause 3.8.2.2 and (2)changes in Contractor's costs under Clause 3.8.2.3. 3.9 SUPERINTENDENT 3.9.1 The Contractor shall employ a competent superintendent and necessary assistants who shall be in attendance at the Project Site during performance of the Work. The superintendent shall represent the Contractor, and communications given to the superintendent shall be as binding as if given to the Contractor. Important communications shall be confirmed in writing. Other communications shall be similarly confirmed on written request in each case. GC-5 3.10 CONTRACTOR'S CONSTRUCTION SCHEDULES 3.10.1 The Contractor, within ten days after the Commencement Date, shall prepare and submit for the Owner's and Project Manager's information a Contractor's construction schedule for the Work:. The schedule shall not exceed time limits current under the Contract Documents, shall be revised at appropriate intervals as required by the conditions of the Work and Project or as requested by the Owner or Project Manager, shall be related to the entire Project to the extent required by the Contract Documents, and shall provide for expeditious and practicable execution of the Work. 3.10.2 The Contractor shall prepare and keep current, for the Owner's and Project Manager's approval, a schedule of submittals which is coordinated with the Contractor's construction schedule and allows the Owner and Project Manager reasonable time to review submittals. 3.10.3 The Contractor shall conform to the most recent schedules. 3.11 DOCUMENTS AND SAMPLES AT THE SITE 3.11.1 The Contractor shall maintain at the site for the Owner, one record copy of the Drawings, Specifications, Addenda, Change Orders and other Modifications, in good order and marked currently to record changes and selections made during construction, and in addition approved Shop Drawings, Product Data, Samples, and similar required submittals. These shall be available to the Owner and Project Manager during construction and shall be delivered to the Project Manager for submittal to the Owner upon completion of the Work. 3.12 SHOP DRAWINGS, PRODUCT DATA,AND SAMPLES 3.12.1 Shop Drawings are drawings, diagrams, schedules and other data specially prepared for the Work by the Contractor or a Subcontractor, Sub-subcontractor, manufacturer, supplier or distributor to illustrate some portion of the Work. 3.12.2 Product Data are illustrations, standard schedules, performance charts, instructions, brochures, diagrams and other information furnished by the Contractor to illustrate materials or equipment for some portion of the Work. 3.12.3 Samples are physical examples which illustrate materials, equipment or quality of execution and establish standards by which the Work will be judged. 3.12.4 Shop Drawings, Product Data, Samples, and similar submittals are not Contract Documents. The purpose of their submittal is to demonstrate for those portions of the Work for which submittals are required, the way the Contractor proposes to conform to the information given and the design concept expressed in the Contract Documents. Review by the Owner and Project Manager is subject to the limitations of Subparagraph 4.2.7. 3.12.5 The Contractor shall review, approve and submit to the Project Manager, Shop Drawings, Product Data, Samples and similar submittals required by the Contract Documents with reasonable promptness and in such sequence as to cause no delay in the Work or in the activities of the Owner or of separate contractors. Submittals made by the Contractor which are not required by the Contract Documents may be returned without action. 3.12.6 The Contractor shall perform no portion of the Work requiring submittal and review of Shop Drawings, Product Data, Samples, or similar submittals until the respective submittal has been approved by the Owner and Project Manager. Such Work shall be in accordance with approved submittals. 3.12.7 By approving and submitting Shop Drawings, Product Data, Samples, and similar submittals, the Contractor represents that the Contractor has determined and verified materials, field measurements, and field construction criteria related thereto, or will do so, and has checked and coordinated the information contained within such submittals with the requirements of the Work and of the Contract Documents. 3.12.8 The Contractor shall not be relieved of responsibility for deviations; from requirements of the Contract Documents by the Owner's or Project Manager's approval of Shop Drawings, Product Data, Samples, or similar submittals unless the Contractor has specifically informed the Owner and Project Manager in writing of such deviation at the time of submittal and the Owner and Project Manager have given written approval to the specific deviation. The GC-6 Contractor shall not be relieved of responsibility for errors or omissions in Shop Drawings, Product Data, Samples, or similar submittals by the Owner's and Project Manager's approval thereof. 3.12.9 The Contractor shall direct specific attention, in writing or on resubmitted Shop Drawings, Product Data, Samples, or similar submittals, to revisions other than those requested by the Owner or Project Manager on previous submittals. 3.12.10 Informational submittals upon which the Owner and Project Manager are not expected to take responsive action may be so identified in the Contract Documents. 3.12.11 When professional certification of performance criteria of materials, systems or equipment is required by the Contract Documents, the Owner and Project Manager shall be entitled to rely upon the accuracy and completeness of such calculations and certifications. 3.13 USE OF SITE 3.13.1 The Contractor shall confine operations at the site to areas permitted by law, ordinances, permits and the Contract Documents and shall not unreasonably encumber the site with materials or equipment. 3.14 CUTTING AND PATCHING 3.14.1 The Contractor shall be responsible for cutting, fitting, or patching regUred to complete the Work or to make its parts fit together properly. 3.14.2 The Contractor shall not damage or endanger a portion of the Work or Rally or partially completed construction of the Owner or separate contractors by cutting, patching or otherwise altering such construction, or by excavation. The Contractor shall not cut or otherwise alter such construction by the Owner,or a separate contractor except with written consent of the Owner and of such separate contractor; such consent shall not be unreasonably withheld. The Contractor shall not unreasonably withhold from the Owner or a separate contractor the Contractor's consent to cutting or otherwise altering the Work. 3.15 CLEANING UP 3.15.1 The Contractor shall keep the premises and surrounding area free from accumulation of waste materials or rubbish caused by operations under the Agreement. At completion of the Work the Contractor shall remove from and about the Project waste materials, rubbish, the Contractor's tools, construction equipment, machinery and surplus materials. 3.15.2 If the Contractor fails to cleanup as provided in the Contract Documents, the Owner may do so and the cost thereof shall be charged to the Contractor. 3.16 ACCESS TO WORK 3.16.1 The Contractor shall provide the Owner and Project Manager access to the Work in preparation and progress wherever located. 3.17 ROYALTIES AND PATENTS 3.17.1 The Contractor shall pay all royalties and license fees. The Contractor shall defend suits or claims for infringement of patent rights and shall hold the Owner and Project Manager harmless from loss on account thereof. GC-7 �_..... ARTICLE 4 ADMINISTRATION OF THE AGREEMENT 4.1 PROJECT MANAGER 4.1.1 The Project Manager is the person or an entity identified as such in the Agreement and is referred to throughout the Contract Documents as if singular in number. The term"Project(Manager" means the Project Manager or the Project Manager's authorized representative. 4.1.2 Duties, responsibilities and limitations of authority of the Project Manager as set forth in the Contract Documents shall not be restricted, modified or extended without written consent of the Owner and Project Manager. Consent shall not be unreasonably withheld. 4.1.3 In case of termination of employment of the Project Manager, the Owner shall appoint a Project Manager whose status under the Contract Documents shall be that of the former Project Manager. 4.2 PROJECT MANAGER'S ADMINISTRATION OF THE AGREEMENT 4.2.1 The Project Manager will provide administration of the Agreement as described in the Contract Documents, and will be the Owner's representative(1)during construction, (2) until final payment is made and (3)with the Owner's concurrence, from time to time during the correction period described in Paragraph 12.2. The Project Manager will advise and consult with the Owner. The Project Manager will have authority to act on behalf of the Owner only to the extend provided in the Contract Documents, unless otherwise modified by written instrument in accordance with other provisions of the Agreement. 4.2.2 The Project Manager will visit the site at intervals appropriate to the stage of construction to become generally familiar with the progress and quality of the completed Work and to determine in general if the Work is being performed in a manner indicating that the Work, when completed,will be in accordance with the Contract Documents. However, the Project Manager will not be required to make exhaustive or continuous on-site inspections to check quality or quantity of the Work. On the basis of on-site observations, the Project Manager will keep the Owner informed of progress of the Work, and will endeavor to guard the Owner against defects and deficiencies in the Work. 4.2.3 The Project Manager will not have control over or charge of and will not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's responsibility as provided in Paragraph 3.3. The Project Manager will not be responsible for the Contractor's failure to carry out the Work in accordance with the Contract Documents. The Project Manager will not have control over or charge of and will not be responsible for acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons performing portions of the Work. 4.2.4 Communication Facilitating Administration of the Agreement. I=xcept as otherwise provided in the Contract Documents or when direct communications have been specially authorized, the Owner and Contractor shall communicate through the Project Manager. Communications by and with the Project Manager's consultants shall be through the Project Manager. Communications by and with Subcontractors and material suppliers shall be through the Contractor. Communications by and with separate contractors shall be through the Owner. 4.2.5 Based on the Project Manager's observations and evaluations of the Contractor's Applications for Payment, the Project Manager will review and recommend the amounts due the Contractor and will issue Recommendations for Payment in such amounts. 4.2.6 The Project Manager will have the authority to reject Work which does not conform to the Contract Documents. Whenever the Project Manager considers it necessary or advisable for implementation of the intent of the Contract Documents, the Project Manager will have authority to require additional inspection or testing of the Work in accordance with Subparagraphs 13.5.2 and 13.5.3,whether or not such Work is fabricated, installed or completed. However, neither this authority of the Project Manager nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Project Manager to the Contractor, GC-8 Subcontractors, material and equipment suppliers, their agents or employees, or other persons performing portions of the Work. 4.2.7 The Project Manager will review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data, and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contractor Documents. The Project Manager's action will be taken with such reasonable promptness as to cause no delay in the Work or in the activities of the Owner, Contractor or separate contractors,while allowing sufficient time in the Project Manager's judgment to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities, or for substantiating instructions for installation or performance of equipment or systems, all of which remain the responsibility of the Contractor as required by the Contract Documents. The Project Manager's review of the Contractor's submittals shall not relieve the Contractor of the obligations under Paragraphs 3.3, 3.5 and 3.12. The Project Manager's review shall not constitute approval of safety precautions or of any construction means, methods, techniques, sequences or procedures. The Project Manager's approval of a specific item shall not indicate approval of an assembly of which the item is a component. 4.2.8 The Project Manager will prepare Change Orders and Construction Change Directives, and may authorize minor changes in the Work as provided in Paragraph 7.4. 4.2.9 The Project Manager will conduct inspections to determine the date or dates of Substantial Completion and the date of final completion, will receive and forward to the Owner for the Owner's review and records written warranties and related documents required by the Agreement and assembled by the Contractor, and will issue a final Recommendation for Payment upon compliance with the requirements of the Contract Documents. 4.2.10 If the Owner and Project Manager agree,the Project Manager will provide one or more project representatives to assist in carrying out the Project Manager's responsibilities at the site. The duties, responsibilities and limitations of authority of such project representatives shall be as set forth in an exhibit to be incorporated in the Contract Documents. 4.2.11 The Owner and Project Manager will interpret and decide matters concerning performance under, and requirements of the Contract Documents on written request of the Contractor. The Project Manager's response to such requests will be made with reasonable promptness and within any time limits agreed upon. If no agreement is made concerning the time within which interpretations required of the Project Manager shall be furnished in compliance with this Paragraph 4.2, then delay shall not be recognized on account of failure by the Project Manager to furnish such interpretations until 15 days after written request is made for them. 4.2.12 Interpretations and decisions of the Project Manager will be consistent with the intent of and reasonably inferable from the Contract Documents and will be in writing or in the form of drawings. 4.2.13 The Project Manager's decisions on matters relating to aesthetic effect will be final if consistent with the intent expressed in the Contract Documents and approved by the Owner. 4.3 CLAIMS AND DISPUTES 4.3.1 Definition. A Claim is a demand or assertion by one of the parties seeking, as a matter of right, adjustment or interpretation of Agreement terms, payment of money, extension of time or other relief with respect to the terms of the Agreement. The term "Claim" also includes other disputes and matters in question between the Owner and Contractor arising out of or relating to the Agreement. Claims must be made by written notice. The responsibility to substantiate Claims shall rest with the party making the Claim. 4.3.2 Time Limits on Claims. Claims by either party must be made within 21 days after occurrence of the event giving rise to such Claim or within 21 days after the Claimant first recognizes the condition giving rise to the Claim, whichever is later. 4.3.3 Continuing Performance. Pending final resolution of a Claim , unless otherwise agreed in writing, the Contractor shall proceed diligently with performance of the Agreement and the Owner shall continue to make payment in accordance with the Contract Documents. GC-9 4.3.4 If adverse weather conditions are the basis for a Claim for additional time, such Claim shall be documented by data substantiating that weather conditions were abnormal for the period of time and could not have been reasonably anticipated, and that weather conditions had an adverse effect on the scheduled construction. 4.4 RESOLUTION OF CLAIMS AND DISPUTES 4.4.1 If a Claim has been resolved, the Project Manager will prepare or obtain appropriate documentation. 4.4.2 If a Claim has not been resolved after consideration of the foregoing and of further evidence presented by the parties or requested by the Owner, the Owner will notify the Contractor in writing that the Owner's decision will be made within seven days,which decision shall be final and binding on the parties. Upon expiration of such time period, the Owner will render to the Contractor the Owner's written decision relative to the Claim, including any change in the Contract Sum or Contract Time or both. If there is a surety and there appears to be a possibility of a Contractor's default, the Owner may, but is not obligated to, notify the surety and request the surety's assistance in resolving the controversy. ARTICLE 5 SUBCONTRACTORS 5.1 DEFINITIONS 5.1.1 A Subcontractor is a person or entity who has a direct contract with the Contractor to perform a portion of the Work at the site. The term"Subcontractor" is referred to throughout the Contract Documents as if singular in number and means a Subcontractor or an authorized representative of the Subcontractor. The term"Subcontractor"does not include a separate contractor or subcontractors of a separate contractor. 5.1.2 A Sub-subcontractor is a person or entity who has a direct or indirect contract with a Subcontractor to perform a portion of the Work at the site. The term"Sub-subcontractor" is referred to throughout the Contract Documents as if singular in number and means a Sub-subcontractor or an authorized representative of the Sub-subcontractor. 5.2 AWARD OF SUBCONTRACTS AND OTHER CONTRACTS FOR PORTIONS OF THE WORK 5.2.1 Unless otherwise stated in the Contract Documents or the bidding requirements, the Contractor, as soon as practicable after award of the Agreement, shall furnish in writing to the Owner, through the Project Manager, the names of persons or entities(including those who are to furnish materials or equipment fabricated to a special design) proposed for each principal portion of the Work. The Project Manager will promptly reply to the Contractor in writing stating whether or not the Owner or the Project Manager, after due investigation, has reasonable objection to any such proposed person or entity. 5.2.2 The Contractor shall not contract with a proposed person or entity to whom the Owner or Project Manager has made reasonable and timely objection. The Contractor shall not be required to contract with anyone to whom the Contractor has made reasonable objection. 5.2.3 If the Owner or Project Manager has reasonable objection to a person or entity proposed by the Contractor, the Contractor shall propose another to whom the Owner and Project Manager have no reasonable objection. The Contract Sum shall be increased or decreased by the difference in cost occasioned by such change and an appropriate Change Order shall be issued. However, no increase in the Contract Sum shall be allowed for such change unless the Contractor has acted promptly and responsively in submitting names as required. 5.2.4 The Contractor shall not change a Subcontractor, person or entity previously selected without first giving written notice to the Owner through the Project Manager and if the Owner or Project Manager makes reasonable objection to such change. GC-10 5.3 SUBCONTRACTUAL RELATIONS 5.3.1 By appropriate agreement, written where legally required for validity, the Contractor shall require each Subcontractor, to the extent of the Work to be performed by the Subcontractor,to be bound to the Contractor by terms of the Contract Documents, and to assume toward the Contractor all the obligations and responsibilities which the Contractor, by the Contract Documents, assumes toward the Owner and Project Manager. Each subcontract agreement shall preserve and protect the rights of the Owner and Project Manager under the Contract Documents with respect to the Work to be performed by the Subcontractor so that subcontracting thereof will not prejudice such rights, and shall allow to the Subcontractor, unless specifically provided otherwise in the subcontract agreement, the benefit of all rights, remedies and redress against the Contractor that the Contractor, by the Contract Documents, has against the Owner. Where appropriate, the Contractor shall require each Subcontractor to enter into similar agreements with Sub-subcontractors. The Contractor shall make available to each proposed Subcontractor, prior to the execution of the subcontract agreement, copies of the Contract Documents to which the Subcontractor will be bound, and, upon written request of the Subcontractor, identify to the Subcontractor terms and conditions of the proposed subcontract agreement which may be at variance with the Contract Documents. Subcontractors shall similarly make copies of applicable portions of such documents available to their respective proposed Sub- subcontractors. 5.4 CONTINGENT ASSIGNMENT OF SUBCONTRACTS 5.4.1 Each subcontract agreement for a portion of the Work is assigned by the Contractor to the Owner provided that: .1 assignment is effective only after termination of the Agreement by the Owner for cause pursuant to Paragraph 14.2 and only for those subcontract agreements which the Owner accepts by notifying the Subcontractor in writing; and .2 assignment is subject to the prior rights of the surety obligated under bond relating to the Agreement. 5.4.2 If the Work to be performed by the Subcontractor has been suspended for more than 30 days, the Subcontractor's compensation shall be equitably adjusted. ARTICLE 6 CONSTRUCTION BY OWNER OR BY SEPARATE CONTRACTORS 6.1 OWNER'S RIGHT TO PERFORM CONSTRUCTION AND TO AWARD SEPARATE CONTRACTS 6.1.1 The Owner reserves the right to perform construction or operations related to the Project with the Owner's own forces, and to award separate contracts in connection with other portions of the Project or other construction or operations on the site under General Conditions substantially similar to these including those portions related to insurance and waiver of subrogation. If the Contractor claims that delay or additional cost is involved because of such action by the Owner, the Contractor shall make such Claim as provided elsewhere in the Contract Documents. 6.1.2 When separate contracts are awarded for different portions of the Project or other construction or operations on the site, the term"Contractor" in the Contract Documents in each case shall mean the Contractor who executes each separate Owner-Contractor Agreement. 6.1.3 The Owner shall provide for coordination of the activities of the Owner's own forces and of each separate contractor with the Work of the Contractor,who shall cooperate with them. The Contractor shall participate with other separate contractors and the Owner in reviewing their construction schedules when directed to do so. The Contractor shall make any revisions to the construction schedule deemed necessary after a joint review and mutual agreement. The construction schedules shall then constitute the schedules to be used by the Contractor, separate contractors and the Owner until subsequently revised. GC-11 6.2 MUTUAL RESPONSIBILITY 6.2.1 The Contractor shall afford the Owner and separate contractors reasonable opportunity for introduction and storage of their materials and equipment and performance of their activities and shall connect and coordinate the Contractor's construction and operations with theirs as required by the Contract Documents. 6.2.2 If part of the Contractor's Work depends for proper execution or results upon construction or operations by the Owner or a separate contractor, the Contractor shall, prior to proceeding with that portion of the Work, promptly report to the Owner apparent discrepancies or defects in such other construction that would render it unsuitable for such proper execution and results. Failure of the Contractor so to report shall constitute an acknowledgment that the Owner's or separate contractors' completed or partially completed construction is fit and proper to receive the Contractor's Work, except as to defects not then reasonably discoverable. 6.2.3 Costs caused by delays or by improperly timed activities or defective construction shall be borne by the party responsible therefor. 6.2.4 The Contractor shall promptly remedy damage wrongfully caused by the Contractor to completed or partially completed construction or to property of the Owner or separate contractors as provided in Subparagraph 10.2.5. 6.2.5 Claims and other disputes and matters in question between the Contractor and a separate contractor shall be subject to the provision of Paragraph 4.3. 6.3 OWNER'S RIGHT TO CLEAN UP 6.3.1 If a dispute arises among the Contractor, separate contractors and the Owner as to the responsibility under their respective contracts for maintaining the premises and surrounding area free from waste materials and rubbish as described in Paragraph 3.15, the Owner may clean up and allocate the cost among those responsible. ARTICLE 7 CHANGES IN THE WORK 7.1 CHANGES 7.1.1 Changes in the Work may be accomplished after execution of the Agreement, and without invalidating the Agreement, by Change Order, Construction Change Directive or order for a minor change in the Work, subject to the limitations stated in this Article 7 and elsewhere in the Contract Documents. 7.1.2 A Change Order shall be based upon agreement among the Owner, Contractor, and Project Manager; a Construction Change Directive requires agreement between the Owner and Project Manager and may or may not be agreed to by the Contractor; an order for a minor change in the Work may be issued by the Project Manager if approved by the Owner. 7.1.3 Changes in the Work shall be performed under applicable provisions of the Contractor Documents, and the Contractor shall proceed promptly, unless otherwise provided in the Change Order, Construction Change Directive or order for a minor change in the Work. 7.1.4 If unit prices are stated in the Contract Documents or subsequently agreed upon, and if quantities originally contemplated are so changed in a proposed Change Order or Construction Change Directive that application of such unit prices to quantities of Work proposed will cause substantial inequity to the Owner or Contractor, the applicable unit prices shall be equitably adjusted. 7.2 CHANGE ORDERS 7.2.1 A Change Order(form attached hereto as Exhibit B) is a written instrument prepared by the Project Manager and signed by the Owner and Contractor, stating their agreement upon all of the following: GC-12 .1 a change in the Work; .2 the amount of the adjustment in the Contract Sum, if any; and .3 the extent of the adjustment in the Contract Time, if any. 7.2.2 Methods used in determining adjustments to the Contract Sum may include those listed in Subparagraph 7.3.3. 7.3 CONSTRUCTION CHANGE DIRECTIVES 7.3.1 A Construction Change Directive(form attached hereto as Exhibit C)is a written order prepared by the Project Manager and signed by the Owner, directing a change in the Work and stating a proposed basis for adjustment, if any, in the Contract Sum and/or Contract Time. The Owner and Project Manager may by Construction Change Directive, without invalidating the Agreement, order changes in the Work within the general scope of the Agreement consisting of additions, deletions or other revisions, the Contract Sum and/or Contract Time being adjusted accordingly. 7.3.2 A Construction Change Directive shall be used in the absence of total agreement on the terms of a Change Order. 7.3.3 If the Construction Change Directive provides for an adjustment to the Contract Sum, the adjustment shall be based on one of the following methods: .1 mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation; .2 unit prices stated in the Contract Documents or subsequently agreed upon; .3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or percentage fee; or .4 as provided in Subparagraph 7.3.6. 7.3.4 Upon receipt of a Construction Change Directive, the Contractor shall promptly proceed with the change in the Work involved and advise the Owner and Project Manager of the Contractor's agreement or disagreement with the method, if any, provided in the Construction Change Directive for determining the proposed adjustment in the Contract Sum and/or Contract Time. 7.3.6 A Construction Change Directive signed by the Contractor indicates the agreement of the Contractor therewith, including adjustment in Contract Sum and/or Contract Time or the method for determining them. Such agreement shall be effective immediately and shall be recorded as a Change Order. 7.3.6 If the Contractor does not respond promptly or disagrees with the method for adjustment in the Contract Sum, the method and the adjustment shall be determined by the Owner on the basis of reasonable expenditures and savings of those performing the Work attributable to the change, including a reasonable allowance for overhead and profit. In such case, and also under Clause 7.3.3.3, the Contractor shall keep and present, in such form as the Owner may prescribe, an itemized accounting together with appropriate supporting data. Unless otherwise provided in the Contract Documents, costs for the purposes of this Subparagraph 7.3.6 shall be limited to the following: .1 costs of labor, including social security,old age and unemployment insurance,fringe benefits required by agreement or custom, and workers' or workmen's compensation insurance; .2 costs of materials, supplies and equipment, including cost of transportation, whether incorporated or consumed; .3 rental costs of machinery and equipment, exclusive of hand tools,whether rented from the Contractor or others; GC-13 .4 costs of premiums for all bonds and insurance, permit fees(as provided in Paragraph 3.7), and taxes (as provided in Paragraph 3.6) related to the Work; and .5 additional costs of supervision and field office personnel directly attributable to the change. 7.3.7 Pending final determination of costs and credits to the Owner, amounts not in dispute may, at the Owner's sole discretion, be included in Applications for Payment. 7.3.8 If the Owner and Contractor agree concerning the adjustments in the Contract Sum and/or Contract Time or the method for determining them, such agreement shall be effective immediately and shall be recorded by preparation and execution of an appropriate Change Order. 7.4 MINOR CHANGES IN THE WORK 7.4.1 The Project Manager will have authority to order minor changes in the!Work not involving adjustment in the Contract Sum or extension of the Contract Time and not inconsistent with the intent of the Contract Documents if approved by the Owner. Such changes shall be effected by written order and shall be binding on the Contractor. The Contractor shall carry out such written orders promptly. ARTICLE 8 TIME 8.1 DEFINITIONS 8.1.1 Contract Time is the period of time, including authorized adjustments, allotted in the Contract Documents from the Commencement Date to Final Completion of the Work. 8.1.2 The Commencement Date of the Work is the date established in the Agreement. The Commencement Date shall not be postponed by the failure to act of the Contractor or of persons or entities for whom the Contractor is responsible. 8.1.3 Substantial Completion, as defined in Paragraph 9.7, shall be achieved on or before the Substantial Completion Date established in the Agreement. 8.1.4 Final Completion, as defined in Paragraph 9.9, shall be achieved on or before the Final Completion Date established in the Agreement. 8.1.5 The term "day" as used in the Contract Documents shall mean calendar day unless otherwise specifically defined. 8.2 PROGRESS AND COMPLETION 8.2.1 Time limits stated in the Contract Documents are of the essence of the Agreement. By executing the Agreement the Contractor confirms that the Contract Time is a reasonable period for performing the Work. 8.2.2 The Contractor shall not knowingly, except by agreement or instruction of the Owner in writing, prematurely commence operations on the site or elsewhere prior to the effective date of insurance required by Article 11 to be furnished by the Contractor. The Commencement Date of the Work shall not be changed by the effective date of such insurance. 8.2.3 The Contractor shall proceed expeditiously with adequate forces and shall achieve Final Completion within the Contract Time. GC-14 8.3 DELAYS AND EXTENSIONS OF TIME 8.3.1 If the Contractor is delayed at any time in progress of the Work by an act or neglect of the Owner or Project Manager, or of an employee of either, or of a separate contractor employed by the Owner, or by changes ordered in the Work, or by fire, unavoidable casualties or other causes beyond the Contractor's control, then the Contract Time may be extended by Change Order for such reasonable time as the Owner may determine. 8.3.2 Claims relating to time shall be made in accordance with applicable provisions of Paragraph 4.3. 8.3.3 This Paragraph 8.3 does not preclude recovery of damages for delay by either party under other provisions of the Contract Documents. ARTICLE 9 PAYMENTS AND COMPLETION 9.1 CONTRACT SUM 9.1.1 The Contract Sum is stated in the Agreement, and, including authorized adjustments, is the total amount payable by the Owner to the Contractor for performance of the Work under the Contract Documents. 9.2 SCHEDULE OF VALUES 9.2.1 Before the first Application for Payment, the Contractor shall submit to the Owner and Project Manager a schedule of values allocated to various portions of the Work, prepared in such form and supported by such data to substantiate its accuracy as the Owner and Project Manager may require. This schedule, unless objected to by the Owner or Project Manager, shall be used as a basis for reviewing the Contractor's Applications for Payment. 9.3 APPLICATIONS FOR PAYMENT 9.3.1 At least ten days before the date established by the Owner for each progress payment, the Contractor shall submit to the Project Manager an itemized Application for Payment(form attached hereto as Exhibit D)for operations completed in accordance with the schedule of values. Such application shall be notarized, and supported by additional documents(forms attached hereto as Exhibit E and Exhibit F)and other data substantiating the Contractor's right to payment as the Owner and Project Manager may require, such as copies of requisitions from Subcontractors and material suppliers, and reflecting retainage if provided for elsewhere in the Contract Documents. 9.3.1.1 Such applications may include requests for payment on account of changes in the Work which have been properly authorized by Change Orders. 9.3.1.2 Such applications may not include requests for payment of amounts the Contractor does not intend to pay to a Subcontractor or material supplier because of a dispute or other reason. 9.3.2 Unless otherwise provided in the Contract Documents, payments shall be made on account of materials and equipment delivered and suitably stored at the site for subsequent incorporation in the Work. If approved in advance by the Owner, payment may similarly be made for materials and equipment suitably stored off the site at a location agreed upon in writing. Payment for materials and equipment stored on or off the site shall be conditioned upon compliance by the Contractor with procedures satisfactory to the Owner to establish the Owner's title to such materials and equipment or otherwise protect the Owner's interest, and shall include applicable insurance, storage, and transportation to the site for such materials and equipment stored off the site. 9.3.3 The Contractor warrants that title to all Work covered by an Application for Payment will pass to the Owner no later than the time of payment. The Contractor shall submit to the Owner,waivers of lien and contractor's affidavits for the Contractor, and each Subcontractor, Sub-subcontractor, material supplier, or other persons or entities which have provided labor, materials, or equipment related to the Work, for the time period covered by the Application for Payment, no later than the time of payment. The waiver of lien and contractor's affidavit forms to be used are attached hereto as Exhibit G and Exhibit H. GC-15 9.4 DECISIONS TO WITHHOLD PAYMENT 9.4.1 The Project Manager will, within seven days after receipt of the Contractor's Application for Payment, either issue to the Owner a Recommendation for Payment, with a copy to the Contractor, for such amount as the Project Manager believes is properly due, or notify the Contractor and Owner in writing of the Project Manager's reasons for withholding recommendation in whole or in part as provided in Subparagraph 9.5.1. 9.4.2 The issuance of a Recommendation for Payment will constitute a representation by the Project Manager to the Owner, based on the Project Manager's observations at the site and the data comprising the Application for Payment, that the Work has progressed to the point indicated and that, to the best of the Project Manager's knowledge, information and belief, quality of the Work is in accordance with the,Contract Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, to results of subsequent tests and inspections, to minor deviations from the Contract Documents correctable prior to completion and to specific qualifications expressed by the Project Manager. The issuance of a Recommendation for Payment will further constitute a representation that the Contractor is entitled to payment in the amount certified. 9.5 DECISIONS TO WITHHOLD RECOMMENDATION 9.5.1 The Project Manager may decide not to certify payment and may withhold a Recommendation for Payment in whole or in part, to the extent reasonably necessary to protect the Owner, if in the Project Manager's opinion the representations to the Owner required by Subparagraph 9.4.2 cannot be made. If the Project Manager is unable to recommend payment in the amount of the Application, the Project Manager will notify the Contractor and Owner as provided in Subparagraph 9.4.1. If the Contractor and Project Manager cannot agree on a revised amount, the Project Manager will promptly issue a Recommendation for Payment for the amount for which the Project Manager is able to make such representations to the Owner. The Project Manager may also decide not to recommend payment or, because of subsequently discovered evidence or subsequent observations, may nullify the whole or a part of a Recommendation for Payment previously issued,to such extent as may be necessary in the Project Manager's opinion to protect the Owner from loss because of: .1 Defective Work not remedied; .2 Third party claims filed or reasonable evidence indicating probable filing of such claims; .3 Failure of the Contractor to make payments properly to Sub.-contractors or for labor, materials or equipment; .4 Reasonable evidence that the Work cannot be completed for the unpaid balance of the Contract Sum; .5 Damage to the Owner or another contractor; .6 Reasonable evidence that the Work will not be completed within the Contract Time, and that the unpaid balance would not be adequate to cover actual or liquidated damages for the anticipated delay; or .7 Persistent failure to carry out the Work in accordance with the Contract Documents. 9.5.2 When the above reasons for withholding recommendation are removed, recommendations will be made for amounts previously withheld. 9.6 PROGRESS PAYMENTS 9.6.1 After the Project Manager has issued a Recommendation for Payment, and only if the Owner approves the Recommendation for Payment, the Owner shall make payment in accordance with the Illinois Prompt Payment Act. GC-16 9.6.2 The Contractor shall promptly pay each Subcontractor, upon receipt of payment from the Owner, out of the amount paid to the Contractor on account of such Subcontractor's portion of the Work, the amount to which said Subcontractor is entitled, reflecting percentages actually retained from payments to the Contractor on account of such Subcontractor's portion of the Work. The Contractor shall, by appropriate agreement with each Subcontractor, require each Subcontractor to make payments to Sub-subcontractors in similar manner. 9.6.3 The Project Manager will, on request, furnish to a Subcontractor, if practicable, information regarding percentages of completion or amounts applied for by the Contractor and action taken thereon by the Project Manager and Owner on account of portions of the Work done by such Subcontractor. 9.6.4 Neither the Owner nor Project Manager shall have an obligation to pay or to see to the payment of money to a Subcontractor except as may otherwise be required by law. 9.6.5 Payment to material suppliers shall be treated in a manner similar to that provided in Subparagraphs 9.6.2, 9.6.3 and 9.6.4. 9.6.6 A Recommendation for Payment, a progress payment, or partial or entire use or occupancy of the Project by the Owner shall not constitute acceptance of Work not in accordance with the Contract Documents. 9.7 SUBSTANTIAL COMPLETION 9.7.1 Substantial Completion is the stage in the progress of the Work when the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so the Owner can occupy or utilize the Work for its intended use. In addition, Substantial Completion is contingent upon a Certificate of Occupancy being issued by all public authorities having jurisdiction. Substantial Completion shall be achieved on or before the date listed in the Agreement. 9.7.2 When the Contractor considers that the Work, or a portion thereof which the Owner agrees to accept separately, is substantially complete,the Contractor shall prepare and submit to the Project Manager a comprehensive punch list of items to be completed or corrected. The Contractor shall proceed promptly to complete and correct items on the punch list. Failure to include an item on such punch list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. 9.7.3 After preparing the punch list, the Contractor shall arrange for Certificate of Occupancy inspections by all public authorities having jurisdiction. If the inspections by public authorities disclose any item, whether or not included on the Contractor's punch list, which is required for a Certificate of Occupancy or is not in accordance with the requirements of the Contract Documents, the Contractor shall complete or correct such item. The Contractor shall then arrange for re-inspections by the appropriate public authorities and notify the Owner and Project Manager upon issuance of the Certificate of Occupancy. 9.7.4 Upon receipt of the Contractor's punch list, the Owner and Project Manager will make an inspection to determine whether the Work or designated portion thereof is substantially complete. If the Owner and Project Manager's inspection discloses any item, whether or not included on the Contractor's punch list, which is not in accordance with the requirements of the Contract Documents,the Contractor shall complete or correct such item upon notification by the Project Manager. If necessary, the Contractor shall complete or correct any punch list items required to achieve substantial completion and then submit a request for another inspection by the Owner and Project Manager to determine Substantial Completion. When the Work or designated portion thereof is substantially complete and a Certificate of Occupancy has been issued by all public authorities having jurisdiction, the Project Manager will prepare and the Owner will approve a Certificate of Substantial Completion (form attached hereto as Exhibit 1)which shall establish the date of Substantial Completion, shall establish responsibilities of the Owner and Contractor for security, maintenance, heat, utilities, damage to the Work and insurance, and shall list all remaining items to be completed or corrected which the Contractor shall finish within the time specified in the Agreement. Warranties required by the Contract Documents shall commence on the date of Final Completion of the Work. The Certificate of Substantial Completion shall be submitted to the Owner and Contractor for their written acceptance of responsibilities assigned to them in such Certificate. GC-17 9.8 PARTIAL OCCUPANCY OR USE 9.8.1 The Owner may occupy or use any completed or partially completed portion of the Work at any stage when such portion is designated by separate agreement with the Contractor and authorized by public authorities having jurisdiction over the Work. Such partial occupancy or use may commence whether or not the portion is substantially complete, provided the Owner and Contractor have accepted in writing the responsibilities assigned to each of them for payments, retainage if any, security, maintenance, heat, utilities, damage to the Work and insurance, and have agreed in writing concerning the period for correction of the Work and commencement of warranties required by the Contract Documents. Consent of the Contractor to partial occupancy or use shall not be unreasonably withheld. The stage of the progress of the Work shall be determined by written agreement between the Owner and Contractor or, if no agreement is reached, by decision of the Owner. 9.8.2 Immediately prior to such partial occupancy or use, the Owner, Contractor, and Project Manager shall jointly inspect the area to be occupied or portion of the Work to be used in order to determine and record the condition of the Work. 9.8.3 Unless otherwise agreed upon, partial occupancy or use of a portion or portions of the Work shall not constitute acceptance of Work not complying with the requirements of the Contract Documents. 9.9 FINAL COMPLETION AND FINAL PAYMENT 9.9.1 Upon receipt of written notice that the Work is ready for final inspection and acceptance and upon receipt of a final Application for Payment, the Owner and Project Manager will promptly make such inspection and, when the Owner and Project Manager find the Work acceptable under the Contract Documents and the Agreement fully performed, the Project Manager will promptly issue a final Recommendation for Payment stating that to the best of the Project Manager's knowledge, information and belief, and on the basis of the Project Manager's observations and inspections, the Work has been completed in accordance with the terms and conditions of the Contract Documents and that the entire balance found to be due the Contractor and noted in said final Recommendation for Payment is due and payable. The Project Manager's final Recommendation for Payment will constitute a further representation that conditions listed in Subparagraph 9.9.2 as precedent to the Contractor's being entitled to final payment have been fulfilled. Final Completion shall be achieved on or before the date listed in the Agreement. 9.9.2 Neither final payment nor any remaining retained percentage shall become due until the Contractor submits to the Owner(1)an affidavit that payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the Owner or the Owner's property might be responsible or encumbered have been paid or otherwise satisfied, (2)a certificate evidencing that insurance required by the Contract Documents, including but not limited to completed operations coverage, to remain in force after final payment is currently in effect and will not be canceled or allowed to expire until at least 60 days' prior written notice has been given to the Owner, (3) a written statement that the Contractor knows of no substantial reason that the insurance will not be renewable to cover the period required by the Contract Documents, (4)consent of surety to final payment(consent of surety to final payment shall be on AIA Document G707, issued by the American Institute of Project Managers) and (5), other data establishing payment or satisfaction of obligations, such as receipts, releases and waivers of liens, claims, security interests or encumbrances arising out of the Agreement, to the extent and in such form as may be designated by the Owner. 9.9.3 Acceptance of final payment by the Contractor, a Subcontractor or material supplier shall constitute a waiver of claims by that payee except those previously made in writing and identified by that payee as unsettled at the time of final Application for Payment. ARTICLE 10 PROTECTION OF PERSONS AND PROPERTY 10.1 SAFETY PRECAUTIONS AND PROGRAMS 10.1.1 The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the Agreement. GC-18 10.1.2 In the event the Contractor encounters on the site, material reasonably believed to be asbestos or polychlorinated biphenyl (PCB),which was not identified in the Contract Documents or which has not been rendered harmless, the Contractor shall immediately stop Work in the area affected and report the condition to the Owner and Project Manager in writing. The Work in the affected area shall not thereafter be resumed except by written agreement of the Owner and Contractor, if in fact the material is asbestos or polychlorinated biphenyl (PCB) and has not been rendered harmless. The Work in the affected area shall be resumed in the absence of asbestos or polychlorinated biphenyl (PCB), or when it has been rendered harmless, by written agreement of the Owner and Contractor. 10.2 SAFETY OF PERSONS AND PROPERTY 10.2.1 The Contractor shall take all necessary precautions for safety of, and shall provide all necessary protection to prevent damage, injury or loss to: .1 Employees on the Work and other persons who may be affected thereby; .2 The Work and materials and equipment to be incorporated therein, whether in storage on or off the site, under care, custody or control of the Contractor or the Contractor's Subcontractors or Sub- subcontractors; and .3 Other property at the site or adjacent thereto, such as trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction. 10.2.2 The Contractor shall give notices and comply with applicable laws, ordinances, rules, regulations, and lawful orders of public authorities bearing on safety of persons or property or their protection from damage, injury, or loss. 10.2.3 The Contractor shall erect and maintain, as required by existing conditions and performance of the Agreement, all necessary safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations and notifying owners and users of adjacent sites and utilities. 10.2.4 When use or storage of explosives or other hazardous materials or equipment or unusual methods are necessary for execution of the Work, the Contractor shall exercise utmost care and carry on such activities under supervision of properly qualified personnel. 10.2.5 The Contractor shall promptly remedy damage and loss to property referred to in Clauses 10.2.1.2 and 10.2.1.3 caused in whole or in part by the Contractor, a Subcontractor, a Sub-subcontractor, or anyone directly or indirectly employed by any of them, or by anyone for whose acts they may be liable and for which the Contractor is responsible under Clauses 10.2.1.2 and 10.2.1.3. 10.2.6 The Contractor shall designate a responsible member of the Contractor's organization at the site whose duty shall be the prevention of accidents. This person shall be the Contractor's superintendent unless otherwise designated by the Contractor in writing to the Owner and Project Manager. 10.2.7 The Contractor shall not load or permit any part of the construction or site to be loaded so as to endanger its safety. 10.3 EMERGENCIES 10.3.1 In an emergency affecting safety of persons or property,the Contractor shall act, at the Contractor's discretion, to prevent threatened damage, injury, or loss. Additional compensation or extension of time claimed by the Contractor on account of an emergency shall be determined as provided in Paragraph 4.3 and Article 7. GC-19 ARTICLE 11 INSURANCE AND BONDS 11.1 CONTRACTOR'S INSURANCE REQUIREMENTS 11.1.1 The Contractor, at its own expense, shall purchase and maintain the following insurance coverage: .1 Commercial Automobile Liability Insurance covering the use of the Contractor's respective owned, none-owned, or hired automobiles and other vehicles with limits of not less than: $2,000,000.00 Combined Single Limit for Bodily Injury including death resulting therefrom and Property Damage. .2 Insurance covering claims under the Worker's Compensation Act and Worker's Occupational Disease Act with limits of not less than: The minimum statutory limit under the Worker's Compensation Act; and $500,000.00 covering Employer's Liability for Accident and Occupational Disease. .3 Commercial General Liability Insurance protecting the Contractor and the Additional Insureds described in Subparagraphs 11.1.7 through 11.1.12 from claims under the Illinois Structural Work Act and from any other claims for damage to property and for bodily injury including death, which may arise from operations under the Agreement,whether such operations be by the Contractor or anyone directly or indirectly employed by it. This insurance shall cover all contractual obligations which the Contractor has assumed under the Contract Documents and shall specifically include the indemnification obligations set forth in Subparagraph 11.1.7. .1 This Commercial General Liability Insurance(excluding Automobile Liability)shall include the following coverages and extensions: .1 Premise/Operations; .2 Independent Contractors; .3 Contractual Liability; .4 Completed Operations for a period of at least 12 months from completion; .5 Deletion of XCU exclusions; .6 Personal Injury coverage ABC, including deletion of employee exclusions; and .7 Broad Form Property Damage. .2 The following limits shall apply: Bodily Injury (including death resulting therefrom) and Property Damage combined with a $2,000,000 Combined Single Limit. .4 Owner's Protective Liability Insurance in the name of the Owner shall cover the entire period of construction with limits of not less than: Bodily Injury (including death resulting therefrom) and Property Damage combined with a $2,000,000.00 Combined Single Limit. .5 Umbrella Liability Insurance coverage in the amount of$2,000,000.00 shall be provided to include excess Automobile Liability, General Liability, and Employer's Liability. 11.1.2 All insurance coverage shall be provided by an insurance company or companies lawfully authorized to do business in the jurisdiction in which the Project is located, having policy holder ratings no lower than "A" and financial ratings no lower than"XII" in the Best's Insurance Guide, latest edition in effect as of the date of the Agreement, and GC-20 to which the Owner has no reasonable objection. A Certificate of Authority from the Director of the Illinois Department of Insurance(Financial Corporate Regulatory Division, Illinois Department of Insurance, Springfield, IL, 217/782-1757) shall be submitted for each company providing insurance (sample form attached hereto as Exhibit J). 11.1.3 Before proceeding with any Work, the Contractor shall furnish to the Owner, a Certificate of Insurance on standard Acord forms, executed by insurance companies approved by the Owner, to evidence coverage as set forth above and the waiver of subrogation required under Subparagraph 11.1.5. The Contractor shall submit these certificates to the Owner. Certificates which deviate from this form or which are incomplete will be returned for resubmission; however, it is understood that failure to inform the Contractor of deviations shall not relieve the Contractor of its obligations under this Agreement. The Contractor shall keep its insurance in full force until all Work is completed and accepted by the Owner and thereafter shall maintain completed operations coverage for a period of at least 12 months. All such insurance shall be modifiable or cancelable only on written notice to the Owner from such insurance companies, mailed by Certified Mail to the Owner and other certificate holders not less than sixty (60) days in advance of such modification of cancellation. 11.1.4 Any increase of amounts or type of insurance not described herein which the Owner, Contractor, or any Subcontractors require for their own protection or on account of statute shall be their own responsibility and at their own expense. Any policy of insurance covering their own machinery, tools, and equipment against loss by physical damage shall include an endorsement providing that the Underwriters waive rights of subrogation against the Additional Insureds. 11.1.5 The Owner waives all rights against the Contractor, its Subcontractors, and their agents and employees, and the Contractor waives all rights against the Owner and its agents and employees, for damages caused by fire or other perils to the extent covered by insurance applicable to the Work, except such rights as they may have to the proceeds of such insurance held by the Owner as Trustee. The Contractor agrees that any agreements between it and any Subcontractor shall provide that the Subcontractors similarly waive all their rights in favor of everyone enumerated in this Article 11. 11.1.6 Each Certificate of Insurance shall be issued to cover the Owner, its employees, agents, and officers. 11.1.7 The Contractor, at its own expense, shall furnish and maintain insurance coverage which shall defend, indemnify, protect, and save harmless, all and each of the Additional Insureds listed in the Agreement from and against any and all losses, damages, claims, penalties, expenses(including attorneys'fees), injuries, and liabilities arising out of or in any way related to, or claimed or alleged to arise out of or be in any way related to: .1 The failure or alleged failure of the Contractor to perform its Work in a safe and proper manner, or so as to comply with all laws, ordinances, and regulations related to health and/or safety referring to or governing such Work(such as, though not limited to, the Federal Occupational Safety and Health Act, the Illinois Structural Work Act, and rules and regulations promulgated under any of the foregoing, and local ordinances relating to the maintenance of danger or warning signals, barriers, lights, and similar safeguards respecting falling materials and in and about all excavations, protruding nails, hoists and/or elevators and/or similar devices, openings, scaffolding, stairways, and other parts of the premises and adjacent areas where the same are required or necessary); or .2 Damage, destruction, or injury of any kind or nature to property, including damage to the Project or other property of the Owner or Additional Insureds, and to property adjoining the site and including all damage from the obstruction of private driveways, streets, and alleys, claimed to be in any way related to this Agreement or the Contractor's performance of this Agreement; or .3 Liability imposed or sought to be imposed, by statute or otherwise, because of damage to or destruction of tangible property, caused or occasioned directly or indirectly by the Contractor, its agents or employees, in the performance of Work under this Agreement, or claimed to have been caused by or through performance by the Contractor of its Work or to have arisen out of the Contractor's Work, or to have occurred in connection therewith, or resulting from use by the Contractor of any materials, tools, hoists, ladders, implements, appliances, scaffolding ways, works, machinery, or other property of the Owner or any Additional Insureds; or GC-21 .4 Liability imposed or sought to be imposed, by statute or otherwise, because of bodily injuries, including death at any time resulting therefrom, sustained by any person whatsoever(including any employee of the Contractor) while at or on the premises where Work under this Agreement is conducted, or elsewhere while engaged in the performance of such Work, including but not limited to such injuries as are caused by the sole and/or concurrent negligence of other contractors or any Subcontractors, whether attributable to a breach of statutory duty or administrative regulations or otherwise, and such injuries for which liability is imputed to the Owner or any Additional Insureds; or .5 Any lien, claim, demand, or other liability which is asserted by any independent contractor on the Project and which arises, or is claimed to arise, out of any act or omission of the Contractor. 11.1.8 The Contractors Certificate of Insurance shall list the Additional Insureds by name and include the following language: . . . and all their officers, partners, employees, and agents. 11.1.9 Each failure, damage, destruction, injury, liability, lien, claim, and demand, and allegations thereof, set forth in any one or more of the five clauses 11.1.7.1 through 11.1.7.5 is and constitutes a separate and distinct matter as to which the Owner and Additional Insureds are entitled to be defended, indemnified, protected, and saved harmless by the Contractor. 11.1.10 If any claim or demand is made against the Owner or any Additional Insured, the Owner may withhold from any payment due or thereafter to become due to the Contractor an amount sufficient in the Owner's judgment to protect and indemnify the Owner or such Additional Insured hereunder, or the Owner, in its discretion, may require the Contractor to furnish, at the Contractor's sole expense, a surety bond satisfactory to the Owner, guaranteeing such protection,which bond shall be furnished by the Contractor within five (5) days after written demand has been made therefor. 11.1.11 The provisions of Subparagraphs 11.1.7 through 11.1.12 are in addition to and not in derogation of any rights of indemnification and/or reimbursement and/or contribution which the Owner or any Additional Insured may otherwise have by virtue of any agreement, arrangement, or understanding, or by virtue of statute, rule, or regulation, or at law or in equity. 11.1.12 If the Owner or Additional Insureds have other insurance which is applicable to a loss, it shall be on an excess or contingent basis. The amount of the Contractor's liability under this policy shall not be reduced by the existence of such other insurance. 11.2 OWNER'S INSURANCE REQUIREMENTS 11.2.1 The Owner shall secure, pay for, and maintain for the benefit of the Owner and the Contractor, Builder's Risk Insurance against all risks of direct physical loss or damage from any cause insured against by such Builder's Risk Insurance Policy, (subject to normal exclusions) applying to the Project on which the Work is being done and machinery or equipment for the service of the Project, including materials delivered and suitably stored on the site and not yet incorporated into the Project. Such coverage shall not apply to tools, construction equipment, or other property used in connection with the Work which is not to become a permanent part of the Project. The Owner will cooperate with the Contractor in processing claims under this insurance coverage but does:not assume any of the risks covered or purported to be covered by the insurance, including claims rejected by the insurer and payment of deductible amounts. 11.3 BOND REQUIREMENTS 11.3.1 The Contractor, before commencing the Work, shall furnish a Performance Bond and a Labor and Material Payment Bond. The Performance Bond shall be in an amount equal to 100 percent of the full amount of the Contract Sum as security for the faithful performance of the obligations of the Contract Documents, and the Labor and Material Payment Bond shall be in an amount equal to 100 percent of the full amount of the Contract Sum as security for the payment of all persons providing labor and/or furnishing materials in connection with the Contract Documents. Such bonds shall be on AIA Document A311 or A312, issued by the American Institute of Architects, shall be issued by a GC-22 surety satisfactory to the Owner, and shall name the Owner as the primary obligee. A Certificate of Authority from the Director of the Illinois Department of Insurance (Financial Corporate Regulatory Division, Illinois Department of Insurance, Springfield, IL,217/782-1757)shall be submitted for each company providing a bond(sample form attached hereto as Exhibit J). 11.3.2 Upon the request of any person or entity appearing to be a potential beneficiary of bonds covering payment of obligations arising under the Agreement, the Contractor shall promptly furnish a copy of the bonds or shall permit a copy to be made. ARTICLE 12 UNCOVERING AND CORRECTION OF WORK 12.1 UNCOVERING OF WORK 12.1.1 If a portion of the Work is covered contrary to the Owner's or Project Manager's request or to requirements specifically expressed in the Contract Documents, it must, if required in writing by the Owner or Project Manager, be uncovered for the Owner's or Project Manager's observation and be replaced at the Contractor's expense without change in the Contract Time. 12.1.2 If a portion of the Work has been covered which the Owner or Project Manager has not specifically requested to observe prior to its being covered, the Owner may request to see such Work and it shall be uncovered by the Contractor. If such Work is in accordance with the Contract Documents, costs of uncovering and replacement shall, by appropriate Change Order, be charged to the Owner. If such Work is not in accordance with the Contract Documents, the Contractor shall pay such costs unless the condition was caused by the Owner or a separate contractor in which event the Owner shall be responsible for payment of such costs. 12.2 CORRECTION OF WORK 12.2.1 The Contractor shall promptly correct Work rejected by the Owner or Project Manager or failing to conform to the requirements of the Contract Documents,whether observed before or after Substantial Completion and whether or not fabricated, installed or completed. The Contractor shall bear costs of correcting such rejected Work, including additional testing and inspections and compensation for the Owner's or Project Manager's services and expenses made necessary thereby. 12.2.2 If, within one year after the date of Final Completion of the Work or designated portion thereof, or after the date for commencement of warranties established under Subparagraph 9.8.1, or by terms of an applicable special warranty required by the Contract Documents, any of the Work is found to be not in accordance with the requirements of the Contract Documents, the Contractor shall correct it promptly after receipt of written notice from the Owner to do so unless the Owner has previously given the Contractor a written acceptance of such condition. This obligation under this Subparagraph 12.2.2 shall survive acceptance of the Work under the Agreement and termination of the Agreement. The Owner shall give such notice promptly after discovery of the condition. 12.2.3 The Contractor shall remove from the site portions of the Work which are not in accordance with the requirements of the Contract Documents and are neither corrected by the Contractor nor accepted by the Owner. 12.2.4 If the Contractor fails to correct nonconforming Work within a reasonable time, the Owner may correct it in accordance with Paragraph 2.4. If the Contractor does not proceed with correction of such nonconforming Work within a reasonable time fixed by written notice from the Project Manager, the Owner may remove it and store the salvable materials or equipment at the Contractor's expense. If the Contractor does not pay costs of such removal and storage within ten days after written notice, the Owner may upon ten additional days'written notice sell such materials and equipment at auction or at private sale and shall account for the proceeds thereof, after deducting costs and damages that should have been borne by the Contractor, including compensation for the Owner's and Project Manager's services and expenses made necessary thereby. If such proceeds of sale do not cover costs which the Contractor should have borne, the Contract Sum shall be reduced by the deficiency. If payments then or thereafter due the Contractor are not sufficient to cover such amount, the Contractor shall pay the difference to the Owner. GC-23 12.2.5 The Contractor shall bear the cost of correcting destroyed or damaged construction, whether completed or partially completed, of the Owner or separate contractors caused by the Contractor's correction or removal of Work which is not in accordance with the requirements of the Contract Documents. 12.2.6 Nothing contained in this Paragraph 12.2 shall be construed to establish a period of limitation with respect to other obligations which the Contractor might have under the Contract Documents. Establishment of the time period of one year as described in Subparagraph 12.2.2 relates only to the specific obligation of the Contractor to correct the Work, and has no relationship to the time within which the obligation to comply with the Contract Documents may be sought to be enforced, nor to the time within which proceedings may be commenced to establish the Contractor's liability with respect to the Contractor's obligations other than specifically to correct the Work. 12.3 ACCEPTANCE OF NONCONFORMING WORK 12.3.1 If the Owner prefers to accept Work which is not in accordance with the requirements of the Contract Documents, the Owner may do so instead of requiring its removal and correction, in which case the Contract Sum will be reduced as appropriate and equitable. Such adjustment shall be effected whether or not final payment has been made. ARTICLE 13 MISCELLANEOUS PROVISIONS 13.1 GOVERNING LAW 13.1.1 The Agreement shall be governed by the laws of the State of Illinois. 13.2 SUCCESSORS AND ASSIGNS 13.2.1 The Owner and Contractor respectively bind themselves, their partners, successors, assigns and legal representatives to the other party hereto and to partners, successors, assigns and legal representatives of such other party in respect to covenants, agreements and obligations contained in the Contract Documents. Neither party to the Agreement shall assign the Agreement as a whole without written consent of the other. If either party attempts to make such an assignment without such consent, that party shall nevertheless remain legally responsible for all obligations under the Agreement. 13.3 WRITTEN NOTICE 13.3.1 Written notice shall be deemed to have been duly served if delivered in person to the individual or a member of the firm or entity or to an officer of the corporation for which it was intended. If sent by registered or certified U.S. mail to the last business address known to the party giving notice, written notice shall be deemed to have been duly served on the earlier of the date of delivery or the third business day after deposit in the U.S. mail. 13.4 RIGHTS AND REMEDIES 13.4.1 Duties and obligations imposed by the Contract Documents and rights and remedies available thereunder shall be in addition to and not a limitation of duties, obligations, rights and remedies otherwise imposed or available by law. 13.4.2 No action or failure to act by the Owner, Project Manager or Contractor,shall constitute a waiver of a right or duty afforded them under the Agreement, nor shall such action or failure to act constitute approval of or acquiescence in a breach thereunder, except as may be specifically agreed in writing. 13.5 TESTS AND INSPECTIONS 13.5.1 Tests, inspections and approvals of portions of the Work required by the Contract Documents or by laws, ordinances, rules, regulations or orders of public authorities having jurisdiction shall be made at an appropriate time. Unless otherwise provided, the Contractor shall make arrangements for such tests, inspections and approvals with an independent testing laboratory or entity acceptable to the Owner, or with the appropriate public authority, and shall GC-24 bear all related costs of tests, inspections and approvals. The Contractor shall give the Owner and Project Manager timely notice of when and where tests and inspections are to be made so the Owner and Project Manager may observe such procedures. The Owner shall bear costs of tests, inspections or approvals which do not become requirements until after bids are received or negotiations concluded. 13.5.2 If the Owner, Project Manager, or public authorities having jurisdiction determine that portions of the Work require additional testing, inspection or approval not included under Subparagraph 13.5.1, the Project Manager will, upon written authorization from the Owner, instruct the Contractor to make arrangements for such additional testing, inspection or approval by an entity acceptable to the Owner, and the Contractor,shall give timely notice to the Owner and Project Manager of when and where tests and inspections are to be made so the Owner and Project Manager may observe such procedures. The Owner shall bear such costs except as provided in Subparagraph 13.5.3. 13.5.3 If such procedures for testing, inspection or approval under Subparagraphs 13.5.1 and 13.5.2 reveal failure of the portions of the Work to comply with requirements established by the Contract Documents, the Contractor shall bear all costs made necessary by such failure including those of repeated procedures and compensation for the Owner's and Project Manager's services and expenses. 13.5.4 Required certificates of testing, inspection or approval shall, unless otherwise required by the Contract Documents, be secured by the Contractor and promptly delivered to the Project Manager. The Project Manager shall deliver all such certificates of testing, inspection or approval to the Owner upon Final Completion of the Project. 13.5.5 If the Owner or Project Manager is to observe tests, inspections or approvals required by the Contract Documents, the Owner or Project Manager will do so promptly and,where practicable, at the normal place of testing. 13.5.6 Tests or inspections conducted pursuant to the Contract Documents shall be made promptly to avoid unreasonable delay in the Work. 13.6 INTEREST 13.6.1 Payments due and unpaid under the Contract Documents shall bear interest in accordance with the Illinois Prompt Payment Act. 13.7 COMMENCEMENT OF STATUTORY LIMITATION PERIOD 13.7.1 As between the Owner and Contractor: .1 Before Substantial Completion. As to acts or failures to act occurring prior to the relevant date of Substantial Completion, any applicable statute of limitations shall commence to run and any alleged cause of action shall be deemed to have accrued in any and all events not later than such date of Substantial Completion. .2 Between Substantial Completion and Final Payment. As to acts or failures to act occurring subsequent to the relevant date of Substantial Completion and prior to issuance of the final payment, any applicable statute of limitations shall commence to run and any alleged cause of action shall be deemed to have accrued in any and all events not later than the date of issuance of the final payment; and .3 After Final Payment. As to acts or failures to act occurring after the relevant date of issuance of the final payment, any applicable statute of limitations shall commence to run and any alleged cause of action shall be deemed to have accrued in any and all events not later than the date of any act or failure to act by the Contractor pursuant to any warranty provided under Paragraph 3.5, the date of any correction of the Work or failure to correct the Work by the Contractor under Paragraph 12.2, or the date of actual commission of any other act or failure to perform any duty or obligation by the Contractor or Owner, whichever occurs last. GC-25 ARTICLE 14 TERMINATION OR SUSPENSION OF THE AGREEMENT 14.1 TERMINATION BY THE CONTRACTOR 14.1.1 The Contractor may terminate the Agreement if the Work is stopped for a period of 30 days through no act or fault of the Contractor or a Subcontractor, Sub-subcontractor or their agents or employees or any other persons performing portions of the Work under contract with the Contractor, for any of the following reasons: .1 Issuance of an order of a court or other public authority having jurisdiction; .2 An act of government, such as a declaration of national emergency, making material unavailable; .3 Because the Owner has not made payment within the time stated in the Contract Documents; .4 If repeated suspensions, delays or interruptions by the Owner as described in Paragraph 14.3 constitute in the aggregate more than 100 percent of the total number of days scheduled for completion, or 120 days in any 365-day period, whichever is less. 14.1.2 If one of the above reasons exists, the Contractor may, upon seven additional days' written notice to the Owner, terminate the Agreement and recover from the Owner payment for Work executed and for proven loss with respect to materials, equipment, tools, and construction equipment and machinery, including reasonable overhead, profit and damages. 14.1.3 If the Work is stopped for a period of 60 days through no act or fault of the Contractor or a Subcontractor or their agents or employees or any other persons performing portions of the Work under contract with the Contractor because the Owner has persistently failed to fulfill the Owner's obligations under the Contract Documents with respect to matters important to the progress of the Work, the Contractor may, upon seven additional days'written notice to the Owner, terminate the Agreement and recover from the Owner as provided in Subparagraph 14.1.2. 14.2 TERMINATION BY THE OWNER FOR CAUSE 14.2.1 The Owner may terminate the Agreement if the Contractor: .1 Persistently or repeatedly refuses or fails to supply enough properly skilled workers or proper materials; .2 Fails to make payment to Subcontractors for materials or labor in accordance with the respective agreements between the Contractor and the Subcontractors; .3 Persistently disregards laws, ordinances or rules, regulations or orders of a public authority having jurisdiction; or .4 Otherwise is guilty of substantial breach of a provision of the Contract Documents. 14.2.2 When any of the above reasons exist, the Owner may, without prejudice to any other rights or remedies of the Owner and after giving the Contractor and the Contractor's surety seven days' written notice, terminate employment of the Contractor and may: .1 Take possession of the site and of all materials, equipment, tools, and construction equipment and machinery thereon owned by the Contractor; .2 Accept assignment of subcontracts pursuant to Paragraph 5.4; and .3 Finish the Work by whatever reasonable method the Owner may deem expedient. GC-26 14.2.3 When the Owner terminates the Agreement for one of the reasons stated in Subparagraph 14.2.1, the Contractor shall not be entitled to receive further payment until the Work is finished. 14.2.4 If the unpaid balance of the Contract Sum exceeds costs of finishing the Work, including compensation for the Owner's and Project Managers services and expenses made necessary thereby, such excess shall be paid to the Contractor. If such costs exceed the unpaid balance, the Contractor shall pay the difference to the Owner. This obligation for payment to the Contractor or Owner shall survive termination of the Agreement. 14.3 SUSPENSION BY THE OWNER FOR CONVENIENCE 14.3.1 The Owner may,without cause, order the Contractor in writing to suspend,delay or interrupt the Work in whole or in part for such period of time as the Owner may determine. 14.3.2 An adjustment shall be made for increases in the cost of performance of the Agreement, including profit on the increased cost of performance, caused by suspension, delay or interruption. No adjustment shall be made to the extent: 1 That performance is,was or would have been so suspended,delayed or interrupted by another cause for which the Contractor is responsible; or .2 That an equitable adjustment is made or denied under another provision of this Agreement. 14.3.3 Adjustments made in the cost of performance may have a mutually agreed fixed or percentage fee. - End of General Conditions- Revised 2/15/00 GC-27 { °• tulnols vepartment of Lab Division of Conciliation & Med.-ton, EXHIBIT A Prevailing Wages for June 2000 Cook County Trade Trade Base Trman OT OT OT Trade Name RGN Type Class Wage Wage M-F>8' Sat. Sun/Bol WLSR Pension Vac Tnq ASBESTOS ABT-GEN ALL 24350 24.850 IS 1.5 2.0 3.270 2.050 0.000 0.000 ASBESTOS ABT-MEC BLD 23.300 24.800 IS 1.5 2.0 3.640 5.520 0.000 0.000 BOILERMAKER BLD 30.720 32560 2.0 2.0 2.0 3.200 4300 0.000 0.150 BRICK MASON BLD 27.480 28.480 1.5 1.5 2.0 4.000 3.750 0.000 0.150 CARPENTER ALL 28.200 29.700 1.5 1.5 2.0 4.460 2.460 0.000 0.210 CEMENT MASON ALL 28.000 28.750 2.0 1.5 2.0 4.700 2.800 0.000 0.000 CERAMIC TILE FINISHER ALL 21.600 0.000 2.0 1.5 2.0 2.900 3.450 0.000 0.180 ELECTRIC PWR EQMT OP ALL 29.050 31.950 IS 1.5 2.0 3.630 4.000 2.260 0.000 ELECTRIC PWR GRNDMAN ALL 22.660 31.950 1.5 1.5 2.0 2.830 3.120 1.760 0.000 ELECTRIC PWR LINEMAN ALL 29.050 31.950 1.5 1.5 2.0 3.630 4.000 2.260 0.000 ELECTRICIAN ALL 29.650 31.650 1.5 1.5 2.0 4.740 7.190 0.000 0.550 ELEVATOR CONSTRUCTOR BLD 31.805 35.780 2.0 2.0 2.0 4.125 2.410 1.910 0.000 FENCE ERECTOR ALL 20.090 21.340 1.5 1.5 2.0 4.100 4.620 0.000 0.000 GLAZIER BLD 24.500 25.500 1.5 2.0 2.0 3.780 4.910 0.000 0.150 HT/FROST INSULATOR BLD 27.400 29.150 IS 1.5 2.0 4.740 6.660 0.000 0.230 IRON WORKER ALL 27.850 29350 2.0 2.0 2.0 5.060 8.740 0.000 0.000 LABORER ALL 24350 24.850 1.5 1.5 2.0 3320 2.210 0.000 0.160 LATHER BLD 28.200 29.700 1.5 1.5 2.0 4.460 2.460 0.000 0.210 MACHINIST BLD 28.250 30.000 2.0 2.0 2.0 3.150 1.900 1.950 0.000 MARBLE FINISHERS ALL 20.780 0.000 1.5 1.5 2.0 3.600 3.800 0.000 0.230 MARBLE MASON BLD 25.460 26.960 1.5 1.5 2.0 4.000 5.720 0.000 0.000 MILLWRIGHT ALL 28.200 29.700 1.5 1.5 2.0 4.460 2.460 0.000 0.210 OPERATING ENGINEER BLD 1 30.350 31.100 2.0 2.0 2.0 4.900 3.750 1.500 0.400 OPERATING ENGINEER BLD 2 29.050 31.100 2.0 2.0 2.0 4.900 3.750 1.500 0.400 OPERATING ENGINEER BLD 3 26.500 31.100 2.0 2.0 2.0 4.900 3.750 1500 0.400 OPERATING ENGINEER BLD 4 24.750 31.100 2.0 2.0 2.0 4.900 3.750 1.500 0.400 OPERATING ENGINEER FLT F 32.850 32.850 1.5 1.5 2.0 4.600 3.550 1.450 0.000 OPERATING ENGINEER FLT 2 31350 32.850 1.5 1.5 2.0 4.600 3.550 1.450 0.000 OPERATING ENGINEER FLT 3 27.900 32.850 1.5 1.5 2.0 4.600 3.550 1.450 0.000 OPERATING ENGINEER FLT 4 23.200 32.850 1.5 IS 2.0 4.600 3550 1.450 0.000 OPERATING ENGINEER HWY 1 28.550 29.050 1.5 1.5 2.0 4.900 3.750 1.500 0.400 OPERATING ENGINEER HWY 2 28.000 29.050 1.5 1.5 2.0 4.900 3.750 1500 0.400 OPERATING ENGINEER HWY 3 25.950 29.050 1.5 1.5 2.0 4.900 3.750 1.500 0.400 OPERATING ENGINEER HWY 4 24.550 29.050 1.5 1.5 2.0 4."0 3.750 1.500 0.400 OPERATING ENGINEER HWY 5 23350 29.050 1.5 1.5 2.0 4.900 3.750 1.500 0.400 ORNAMNTL IRON WORKER ALL 26.050 27.300 2.0 2.0 2.0 4.100 6.770 0.000 0.000 PAINTER ALL 26.450 29.760 1.5 1.5 1.5 3.950 3.750 0.000 0.290 PAINTER SIGNS BLD 22.420 25.230 1.5 1.5 1.5 2.960 1550 0.000 0.000 PILEDRIVER ALL 28.200 29.700 1.5 1.5 2.0 4.460 2.460 0.000 0.210 PIPEFITTER BLD 31.700 33.700 1.5 1.5 2.0 3.900 3.150 0.000 0.000 PLASTERER BLD 26.600 27.600 1.5 1.5 2.0 3.500 2.000 0.000 0.400 PLUMBER BLD 31.000 32.000 1.5 1.5 2.0 4.250 2.690 0.000 0.000 ROOFER BLD 28.150 30.150 1.5 1.5 2.0 3.250 2.040 0.000 0300 SHEETMETAL WORKER BLD 28.560 30.840 1.5 1.5 2.0 4.160 5.690 0.000 0.490 SIGN HANGER BLD 20.520 21.370 1.5 1.5 2.0 3.530 1.750 0.410 0.000 SPRINKLER FITTER BLD 30.870 32.370 2.0 2.0 2.0 4.000 3550 0.000 0.000 STEEL ERECTOR ALL 27.850 29.350 2.0 2.0 2.0 5.060 8.740 0.000 0.000 STONE MASON BLD 27.480 28.480 1.5 1.5 2.0 4.000 3.750 0.000 0.150 TELECOM WORKER BLD 26.500 18.000 1.5 1.5 2.0 2.750 4.180 0.000 0.700 TERRAZZO MASON BLD 25.180 26.680 2.0 1.5 2.0 4.150 4300 0.000 0.100 TILE MASON BLD 26.500 28.000 2.0 1.5 2.0 2.900 3.950 0.000 0.250 One West Old State Capitol Plaza, (217)782-1710 Springfield.Illinois 62701 rAV.P11'71,o,AC04 GC-28 Illinois Department of Lat EXHIBIT A Division of Conciliation & Med..don (CONTINUED) Prevailing Wages for June 2000 Cook County Trade Trade Base Frman OT OT OT Trade Name RGN Type Class Wage Wage M-F>8 ,Sat. Sun/Hol WLFR Pension Vac Tng TRAFFIC SAFETY WRKR HWY 18.650 0.000 15 1.5 1.5 2.100 OA50 0.000 0.000 TRUCK DRIVER E ALL 1 22.100 22.750 1.5 IS 2.0 4.000 2.600 0.000 0.000 TRUCK DRIVER E ALL 2 22.350 22.750 1.5 1.5 2.0 4.000 2.600 0.000 0.000 TRUCK DRIVER E ALL 3 22.550 22.750 15 1.5 2.0 4.000 2.600 0.000 0.000 TRUCK DRIVER E ALL 4 22.750 22.750 IS 1.5 2.0 4.000 2.600 0.000 0.000 TRUCK DRIVER W ALL 1 23.050 23.600 15 1.5 2.0 3.825 2.325 0.000 0.000 TRUCK DRIVER W ALL 2 23.200 23.600 1.5 1.5 2.0 3.825 2325 0.000 0.000 TRUCK DRIVER W ALL 3 23.400 23.600 1.5 1.5 2.0 3.825 2325 0.000 0.000 TRUCK DRIVER W ALL 4 23.600 23.600 1.5 IS 2.0 3.825 2.325 0.000 0.000 TUCKPOINTER BLD 27.350 28350 1.5 15 2.0 3.660 4300 0.000 0.260 One West Old State Capitol Plaza, (217)782.1710 GC-29 Springfield,Illinois 62701 .,e., - EXHIBIT B CHANGE ORDER #1 PROJECT: (Project Street address) Buffalo Grove, IL 60089 DATE: Date CONTRACTOR: Contractor This Change Order#1 forms a part of, and is a Modification to, the Contract Documents dated Date and the Owner - Contractor Agreement dated Date. The provisions of this Change Order#1 supersede all conflicting provisions of the original Contract Documents and previous Modifications. The Work is changed as follows: Insert description of change. TheoriginalContractSumwas................................................................................................ $ Net change by previously authorized Change Orders............................................................. $ The Contract Sum prior to this Change Order was................................................................. $ The Contract Sum will be increased by this Change Order by the amount of........................ $ The new Contract Sum including this Change Orderwill be................................................... $ The Contract Time will be unchanged by this Change Order. The date of Substantial Completion as of the date of this Change Order therefore is Date Owner: Village of Buffalo Grove Contractor: Contractor Signature Signature William R. Balling, Village Manager Print name, Title Revised 8/16/00 GC-30 EXHIBIT C CONSTRUCTION CHANGE DIRECTIVE #1 PROJECT: (Project Street Address) Buffalo Grove, IL 60089 DATE: Date CONTRACTOR: Contractor This Construction Change Directive#1 forms a part of, and is a Modification to, the Contract Documents dated Date and the Owner-Contractor Agreement dated Date. The provisions of this Construction Change Directive #1 supersede all conflicting provisions of the original Contract Documents and previous Modifications. The Work is changed as follows: Insert description of change. TheoriginalContractSumwas................................................................................................ $ Net change by previously authorized Change Orders................................. ........................... $ The Contract Sum prior to this Construction Change Directive was....................................... $ The Contract Sum will be increased by this Construction Change Directive by the amount of.............................................................................................................................................$ The new Contract Sum including this Construction Change Directive will be......................... $ The Contract Time will be unchanged by this Construction Change Directive. The date of Substantial Completion as of the date of this Construction Change Directive therefore is Date Owner: Village of Buffalo Grove Contractor: Contractor Signature Signature William R. Balling, Village Manager Print name, Title Revised 8/16/00 GC-31 EXHIBIT n tea — w r) 21N10 ^ n ^ -a 0 70 _ � < � Nd. o � ? z Z D � h n O � 'ESL d O : ca30"1 = c V.3 so s O z O Ag O d o O c � A 3 a�A ^ cr 0 070 Z 70 aT-0 d s n > >a�aj z a N O ,� O z i= � T>N. � � 0 ° ' �7r. ,� ca O � z i° n O n , rp �"� 70 p a+ , Oy ry O c �p �_=.n S I 7 r9 pn T Ip ° Q N O O �9 .�..`< N L S ` — �OmOA ip n d s 00 O Z F a p < n nCL 0 A S n rp � n a O � O 3 (n Z � oa� d M ao ' O � y �> < jrA ^z 3 =.v ..4 7 Z^_ S" ° > f?^QO O � 4 �9 G D -0 v 7 Kn aT <•cfo 0 11 fln n z >< =m 0 v o N » M Z ZZ ? o ?'° ' T 70 ( am m iep N n v+ w n z< 40 �o A 00 � ' o O T rn -, ° ?O Go' � m D 0 f 3 a, .. v 0 0eo �0 3 o n ➢ —> n Z- n 7 ,h M - m3r� % --i "'� CAS et z A D D n � rncy z 3 � � r- Z � > -0rr O 7of� I (1 ( Zn � -4 ? — nx -4 3 c ; ^' < s03 Z m o O , 0 Tor Z , T .86 j 7 3 O 3 O 3 0 �A O � n N o ° g v 0 n c z w Z 70 S7 p rw C rZn3i � P1 � T � r- � + 3 O g S� ° viz , rnp (A p amp � -1so >o c 3A 3 o � �, � ;° o d wd a cNo � � Cro O SN O .cp. c "' 3 A > C) cn �• o Oran - C ^ > wo it rm 3 A ? n WD m D C1 z Avg n0 w �. O � Z `; O r 2 3D a A 20 C Z 7 C n d-ZI p C o f r^ 0 A crnormp a^ rNo I79 T O W O M M W M kA fA ^ eb O. ?A o •r C v+ 3 O � � a �- 000002 T oa � � 3 C1 � Q � zo i A z Z C 2rn O M ? T ? Ow GC-32 EXHIBIT E t C: z » 0, > $2 �� 0C ■c 3 ( \) 2§ - - \§ z g o $ r)S > § 2 - m> 64 g- 0 am, 0 - c � - k o / k f> X Z 3 2 % f o §k � @ k > m Z Z \ q &k �2 % >I EE § . $R . § \ 0. 0 $ roz J 3 §� z X2 =�2 0 « n no z0 p § F> 0 \ 2 § � ■§� a 3 � � � § D � o c n o}qRi E 0004M 2 > n � r � _ZO ƒo°i§ -17 § +°§M/ (A r _� z K rn 2 0 z / 0 z C q � \� z22 § k O # _ § �o> / zz/ I }r ( § c � k � G-as EnHIAIT F SWORN STATEMENT FOR CONTRACTORAND SUBCONTRACTOR TO OWNER btatc Of Coven,of as Irbe aQient. bang first duly sworn,on aerh super (No o' and says that M a (Pow ) of Mr_As IFwm Naves.Address and►%ono Numborl contact weed to IK+W of wlwkl on dw folfotwng dtetttlyd promaes in rd County.to-w+t: That,for the plaposs of wd contract dse/otlow+ng persona bare barn oorwarted aiM,and Now fanishad,sr are fwaLslimv and preparing motara t for,an, have dare or am dimly Aebw on sad"WAMMI-Oft- That there a dw and to Ares- Am then,reowfaHy.the aweunte set opposite Neer nano for msssriab or asbo as stated.That abs,testament a a NO.true and c onpArre statement o/all arch perans,sod o/the w wns/wd. t a a a s d Rued of Adlusted Total Tota Art Met Not Amount leatsoce To taame aped Address Vesta, Contract Inds. Nwlydsis this ►frt'MY*y it that Downle 0.0 Catras and Credits apph"ltan ►air hymeM (twos.ftelentbn( I I I I I ------------—-----— --------- --------------- I --------------- ------------------------------ i ------------------------------- I i ------------------—r--------- ---------------------i--------- ---------- I TOTAL AMOUNT OF ORIGINAL CONTRACT S WORK COMPLETED TO DATE $ EXTRAS TO CONTRACT S LESS %RETAINED $ TOTAL CONTRACT AND EXTRAS S NET AMOUNT EARNED $ CREDITS TO CONTRACT $ NET PREVIOUSLY PAID $ ADJUSTED TOTAL CONTRACT S NET AMOUNT OF THIS PAYMENT S BALANCE TO BECOME DUE 0nt:.Retention) S it.undlertmod Mat Me tow amount paid so Was pkn the amount rrpuaad in Ma spWicalr on Mdf not exceed_ %of the cdR of work conpkted to dote, f agree m arnah Wawrs of L.iw for an matorials under my convect ahem demanded (Position) Subscrtbd and awrn to before met Ole don of 19 Notary Put ��+—�� T^e a^cve sworn statement should be OO•n^.__. a O+ e.^. c =-. _vow oaVment WAIVER OF LIEN TO DATE TO WHOM IT MAY CONCERN: EXHIBIT G WHEREAS the undersigned has been employed by to furnish for the premises known as of which is the owner. THE undersigned,for and in consideration of ($ )Dollars,and other good and valuable considerations,the receipt whereof is hereby acknowledged, do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the State of Illinois, relating to mechanics'liens,with respect to and on said above-described premises, and the improvements thereon,and on the material,fixtures, apparatus or machinery furnished,and on the moneys,funds or other considerations due or to become due from the owner,on account of labor services,material,fixtures,apparatus or machinery,furnished to this date by the undersigned for the above-described premises. Given this day of , 19 Signature: NOTE: All waivers must be for the full amount paid. If waiver is for a corporation, corporate name should be used and title of officer signing waiver should be set forth; if waiver is for a partnership,the partnership name should be used,partner should sign and designate himself as partner. ------------------------------- CONTRACTOR'S AFFIDAVIT STATE OF ILLINOIS 1 SS COUNTY OF JJ TO WHOM IT MAY CONCERN: THE undersigned, being duly sworn,deposes and says that he is of the who is the contractor for the work on the building located at owned by That the total amount of the contract including extras is$ on which he has received payment of$ prior to this payment. That all waivers are true,correct and genuine and delivered unconditionally and that there is no claim either legal or equitable to defeat the validity of said waivers. That the following are the names of all parties who have furnished material or labor, or both,for said work and all parties having contracts or subcontracts for specific portions of said work or for material entering into the construction thereof and the amount due or to become due to each, and that the items mentioned include all labor and material required to complete said work according to plans and specifications: CONTRACT AMOUNT THIS BALANCE NAMES WHAT FOR PRICE PAID PAYMENT DUE TOTAL LABOR AND MATERIAL TO COMPLETE That there are no other contracts for said work outstanding, and that there is nothing due or to become due to any person for material, labor or other work of any kind done or to be done upon or in connection with said work other than above stated. Signed this day of 119 Signature: Subscribed and sworn to before me this day of 119 My commission expires Notary Signature: Revised 1/5/00 GC-35 FINAL WAIVER OF LIEN TO WHOM IT MAY CONCERN: EXHIBIT H WHEREAS the undersigned has been employed by to furnish for the premises known as of which is the owner. THE undersigned,for and in consideration of ($ )Dollars,and other good and valuable considerations,the receipt whereof is hereby acknowledged, do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the State of Illinois, relating to mechanics'liens,with respect to and on said above-described premises, and the improvements thereon, and on the material,fixtures, apparatus or machinery furnished,and on the moneys,funds or other considerations due or to become due from the owner, on account of labor services, material, fixtures, apparatus or machinery heretofore furnished, or which may be furnished at any time hereafter, by the undersigned for the above-described premises. Given this day of 19 Signature: NOTE: All waivers must be for the full amount paid. If waiver is for a corporation, corporate name should be used and title of officer signing waiver should be set forth; if waiver is for a partnership,the partnership name should be used, partner should sign and designate himself as partner. ------------------------------- CONTRACTOR'S AFFIDAVIT STATE OF ILLINOIS 1 SS COUNTY OF J TO WHOM IT MAY CONCERN: THE undersigned, being duly sworn, deposes and says that he is of the who is the contractor for the work on the building located at owned by That the total amount of the contract including extras is$ on which he has received payment of$ prior to this payment. That all waivers are true,correct and genuine and delivered unconditionally and that there is no claim either legal or equitable to defeat the validity of said waivers. That the following are the names of all parties who have furnished material or labor, or both,for said work and all parties having contracts or subcontracts for specific portions of said work or for material entering into the construction thereof and the amount due or to become due to each, and that the items mentioned include all labor and material required to complete said work according to plans and specifications: CONTRACT AMOUNT THIS BALANCE NAMES WHAT FOR PRICE PAID PAYMENT DUE TOTAL LABOR AND MATERIAL TO COMPLETE That there are no other contracts for said work outstanding, and that there is nothing due or to become due to any person for material, labor or other work of any kind done or to be done upon or in connection with said work other than above stated. Signed this day of , 19 Signature: Subscribed and sworn to before me this day of 119 My commission expires Notary Signature: Revised 1/5/00 GC-36 EXHIBIT CERTIFICATE OF SUBSTANTIAL COMPLETION PROJECT: (Project Street Address) Buffalo Grove, IL 60089 DATE: Date CONTRACTOR: Contractor SUBSTANTIALLY COMPLETE PORTION OF THE WORK INCLUDES: Describe Substantially Complete portion of the Work. The Work performed under this Agreement has been reviewed and found to be Substantially Complete. The Date of Substantial Completion of the portion of the Work designated above is hereby established as Date. A list of items to be completed or corrected, prepared by the Contractor and verified and amended by the Owner and Project Manager, is attached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. PROJECT MANAGER Signature Date The Contractor will complete or correct the Work on the list of items attached hereto within Days days from the above Date of Substantial Completion. CONTRACTOR Signature Date The Owner accepts the Work or designated portion thereof as Substantially Complete and will assume full possession thereof at Time on Date. Village of Buffalo Grove OWNER William R. Balling Date The responsibility of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work, and insurance shall be as follows: Describe responsibilities Revised 8/16/00 GC-37 EXHIBIT J A --T OF hS 0 Whereas, the e located at , in e State of Illinois has complied with all the requirement- he" is Insuran e Code" applicable to said e Company: NOW,THEREFORE, I, the dersi d, Direc of In. ranch ' he State of Illinois, e do hereby authorize the sa* o pany to t act its a opriate bus ess asset forth s under Clause(s) 4 of Section 4 of the Illinois N%�cejCo " in this State, in accordance with the laws thereof. Q a T OF IN G In Testimony Whereof,I hereto set S my hand and cause to be affixed the Seal of my office. Done at the City of G * Springfield, this day of seu _ 20 u O TE. OF 1L i Director of Insurance Blank 887B-Certificate of Authority-Domestic Companies 1 IL446-0051 (Rev.8./99) 1 GC-38 FIRE PROTECTION SPRINKLER SPECIFICATION Buffalo Grove Fire Department Station 25 505 W. Dundee Buffalo Grove, IL August 1, 2000 PART IGENERAL 1.01 SCOPE OF WORK Work to be provided by this contractor under this specification section. A. Provide complete fire protection automatic sprinkler equipment as specified herein. The sprinkler contractor is responsible to provide 100% sprinkler protection in all rooms, locations, combustible concealed spaces, closets, bathrooms, truck bays, attic storage areas, and areas required by codes, standards, national, state, and local requirements. B. The contractor shall visit the site to determine the existing conditions and extent of all fire protection work. C. 6" minimum connection to the water main including valve at property line. D. Provide new underground piping from the control valve to the building including all necessary fitting, clamps, blocking, valves, etc. terminating in 6" minimum flanged outlets plumb and level in building at the location approved by the fire department. The fire protection systems water supply shall be separate from the domestic water supply. Provide separate lead-ins from the public water main. 1. Locate the sprinkler riser in the water service room. E. Provide excavating and backfilling for the underground fire protection water main. F. Residential and Quick Response Sprinklers in all residential and life safety area. G. Chrome flush type fire department connection with check valve and ball drip. H. Wet pipe sprinkler system in the building complete with control valves, RPZ valve, including trim and alarm bells with wiring. I. Provide complete shop drawings and details. J. Waterflow and valve supervisory switches including wiring to the existing alarm panel. Provide two separate zones. Indicate this cost separately in the bid. K. Sleeves. SPEC-1 L. Cutting and patching. M. Access panels in the floors, ceilings, and walls. N. Install sprinkler protection under any and all obstructions such as ducts, soffits, lighting, beams, ceiling changes, overhead doors, etc. as required by NFPA 13. 1.02 RELATED WORK TO BE PROVIDED BY OTHER SPECIFICATION SECTIONS A. Painting of sprinkler piping and valves, including placing and removal of bags or other protection devices on sprinklers to prevent paint from touching any portion of sprinkler. B. The building owner shall provide a minimum 40OF temperature heat throughout all areas of the building at all times. 1.03 DEFINITIONS A. The Contractor: the fire protection contractor and any of his subcontractors, vendors, suppliers, fabricator, or personnel. B. Provide: Furnish and install. C. Furnish: Furnish materials, equipment or assemblies to be installed by other trades or Owner. D. Install: Install materials, equipment or assemblies furnished by other trades or Owner. E. Concealed: Where used in connection with the installation of piping and accessories, shall mean hidden from sight as in chases, furred spaces, pipe shafts, or suspended ceilings. "Exposed" shall mean not "concealed". F. Fire Protection Consultant: Fire Safety Consultants, Inc. G. Owner: Buffalo Grove Fire Department H. UL: Underwriters' Laboratories, Inc. I. ISO: Insurance Services Office J. Authority Having Jurisdiction (AHJ). This is usually a municipal representative such as the building code official or the fire marshal. 1.04 APPLICABLE CODES AND STANDARDS A. Local: Village of Buffalo Grove standards, codes, and amendments. B. State of Illinois Life Safety Code standards, codes, and amendments. C. National Fire Protection Association Standards (NFPA): SPEC-2 1. 13 - Sprinkler Systems (1996 edition) 2. 24 - Outside Protection (1995 edition) 3. 72 - National Fire Alarm Code (1993 edition) D. BOCA - (1996 edition) 1.05 BASE BID AND ALTERNATES A. The base bid shall be in accordance with drawings and specifications. B. The contractor shall indicate the number of sprinklers included in the base bid. C. Contractor shall provide alternate bids for the following: 1. Additional sprinklers. Base the cost on one pendent sprinkler, 15' of piping, and one hanger and the labor to install the sprinklers. D. Contractor shall state in his proposal any contractor proposed substitution of materials or methods of installation from that specified. These alternates shall be listed on the proposal as contractor alternates. 1.06 GENERAL DESIGN A. The system shall be hydraulically designed. The contractor shall submit calculations with the shop drawings. Calculations shall be performed in accordance with the requirements of NFPA 13. B. The fire protection systems shall be hydraulically calculated as follows: 1. Office Areas, Computer Rooms, Day Room: NFPA 13, light hazard density of .10 gpm/sq. ft. over the most remote 1,500 sq. ft. operating. 2. Kitchen Areas, Truck Bays: NFPA 13, ordinary hazard, group 1. 3. Storage Areas, etc.: NFPA 13, ordinary hazard, group 2. 4. Residential 13R systems in sleeping areas: calculate a minimum of 4 sprinklers per NFPA 13. 5. Minimum K factor for this design: '/2' orifice sprinkler equals 5.6. 17/32" orifice sprinkler equals 7.8. 6. Add 250 gpm for the outside hose at the nearest fire hydrant. 7. Use a minimum 1.2 area factor for calculating the minimum number of sprinklers to be calculated per branchline. SPEC-3 8. Provide a recent seasonal low water flow test for the calculations. 9. The available water supply, at Golf View and Dundee is: Static: 60 psi Residual: 51 psi Flowing: 1,890 gpm 10. Provide a minimum 10% or 5 psi, whichever is greater, safety factor between the supply and demand curves. 11. The sprinkler contractor shall design the fire protection sprinkler systems to the lowest seasonal low available water supply. 1.07 SHOP DRAWINGS A. Submit one reproducible sepia type print and four blueline prints of each complete shop drawing, and five sets of manufacturer's data on all the devices to the Buffalo Grove Fire Department, and Fire Safety Consultants, Inc., 1025 W. Wise Road, Schaumburg, IL 60193 approvals prior to fabrication of materials. Contractor shall submit complete packages. Partial submittals should be avoided. FSCI will return blueline and reproducible sepia prints to the contractor. B. Prepare the shop drawings at minimum scale of '/$" = 1'-0" for plans, the details, and building sections. Show all piping, sprinklers, hangers, earthquake bracing, flexible couplings, roof construction and occupancy of each area, including ceiling and roof heights as required by NFPA 13. 1. Show all ceiling changes and sprinkler obstructions. C. The installation shall be based on an actual survey and all of the latest architectural, structural, mechanical, plumbing and electrical drawings, and Owner's equipment, drawings. D. Existing sprinkler piping and equipment shall be shown as clashed lines on the drawings. 1.08 MANUFACTURER'S EQUIPMENT DATA SUBMITTALS A. Provide date from the manufacturer on the following devices including installation, maintenance, and testing procedures, dimensions, wiring diagrams, etc. Where any devices which are provided or furnished involves work by another contractor, the sprinkler contractor shall submit additional data copies directly to that contractor. 1. Control valves 2. Backflow preventer 3. Check valves SPEC-4 4. Waterflow devices, valve supervisory devices 5. Bells, horn, audio/visual devices 6. Chrome adjustable ceiling canopy 1.09 AS-BUILT DRAWINGS A. Maintain at the site an up-to-date marked set of as-built drawings, which shall be corrected and delivered to the Architect upon completion of the work. B. At the completion of the project furnish the Owner with one reproducible sepia print of each approved shop drawings, revised to show the "as-built" conditions. 1.10 VALVE DIAGRAM AND OPERATING INSTRUCTIONS A. At the completion of the work, provide a small scale plan of each building that indicates the locations of all control valves, low point drains, and the inspector's test. The plans shall be neatly drawn and color coded to indicate the portion of the building protected by each system. The plan shall be permanently mounted on the wall adjacent to the sprinkler riser. B. Furnish one copy of NFPA 25 and one bound set of printed operating and maintenance instructions to the Owner. Adequately instruct the Owner's maintenance personnel in proper operation and test procedures of all the fire protection components that are provided, furnished, or installed. 1.11 CHANGES A. Make no changes in the installation from the layout as shown on the drawings or as specified unless the changes are specifically approved by the Consultant, Architect, and/or Building Owner. This does not include minor revisions for the purpose of coordination. B. Any changes made other than as above stated shall be at the contractor's own expense and responsibility. 1.12 WATER LEAKAGE AND DAMAGE A. The Contractor shall be responsible during the installation and testing periods of the sprinkler and fire protection systems for any damage to the work of others, to the building, and its' contents that are caused by leaks in any equipment, by unplugged or disconnected pipes, fittings, etc. or by overflow. The contractor shall pay for the necessary replacements or repairs to the work of others that is damaged by such leakage. SPEC-5 1.13 MATERIAL FREIGHT AND HAULING A. Deliver the fire protection system materials to job site. Unload and store the materials in a location determined by the Owner's Representative and/or the General Contractor. 1.14 UNIT PRICES A. Sprinklers: State the price in the bid for more or less sprinklers than the total number of sprinklers shown on drawings. This price shall be based on one sprinkler, one fitting, 15-0" of pipe, one typical hanger, and labor to install the work. B. Pendent Sprinkler: Unit price for pendent sprinklers with concealed pipe shall include drop nipple, reducing coupling and escutcheon. 1.15 CLEAN-UP A. Maintain the premises free from accumulation of waste materials or rubbish caused by this work. B. At the completion of the work, remove all surplus materials, tools, etc. and leave the premises clean. 1.16 SAFETY A. All work shall be performed in compliance with the Occupational Safety and Health Act and all State and Local Requirements. 1.17 PERMITS, FEES, AND CHARGES A. Pay for all permits, fees, and charges required for the fire protection system work. 1.18 GUARANTEES A. At the completion of this work, furnish to the Owner, a written guarantee stating that all the fire protection equipment, materials, and work performed are in full accordance with the approved shop, design drawings, and specifications. The guarantee shall also state that the work and all subsequent Change Orders, are fully guaranteed for a minimum of one year from the date of final acceptance, and any equipment, materials, or workmanship which may prove defective within that time will be replaced at no cost to the building Owner. 1.19 INSTALLATION SCHEDULING A. Contractor will be required to coordinate installation of the sprinkler system with the Fire Department in conjunction with the need to continue day-to-day operation. B. Project is to be bid and installed as one continues phase of installation. SPEC-6 PART II FIRE PROTECTION MATERIALS AND EQUIPMENT 2.01 GENERAL REQUIREMENTS A. The naming of manufacturers in the specifications shall not be construed as eliminating the materials, products or services of other qualified manufacturers and suppliers having approved equivalent items. B. The substitutions of materials or products other than those named in the specifications are subject to proper approval of the Owner, Architect or the Fire Protection Consultant granted in writing. C. "Approved" shall refer to approval by the Owner, Architect or the Fire Protection Consultant. D. "Listed" shall refer to materials or equipment included in a list published by a nationally recognized testing laboratory (U.L. or F.M.) that maintains periodic inspection of production of listed equipment or materials, and whose listing states either that the equipment or material meets nationally recognized standards or has been tested and found suitable for use in a specified manner. 2.02 AUTOMATIC SPRINKLERS A. Sprinklers for the proposed installation shall be of the listed automatic recessed pendent, upright, and sidewall type. Sprinklers shall be distributed throughout the building as shown on drawings and/or as specified. B. Install high temperature sprinklers of the proper degree temperature rating wherever necessary to meet the requirements of NFPA 13 and as follows: 1. 212OF sprinklers shall be installed as indicated over compressors, in computer room, fan room, attic spaces, and concealed spaces. 2. 286°F sprinklers shall be installed in stock rooms, storage rooms, and boiler room. 3. 1650F sprinklers shall be installed as specified, or as required by NFPA 13. 4. Large orifice sprinklers shall have W or 1" internal pipe threads as required by NFPA 13. 5. Install listed coated sprinklers in all areas exposed to outside atmosphere or to corrosive conditions. 6. Residential and Quick Response Sprinklers shall be installed as specified, and as required by the codes and standards. SPEC-7 2.03 HOSE THREADS A. Hose threads for fire department siamese connection shall match those of the Buffalo Grove Fire Department. 2.04 SUPPLY PIPING A. UNDERGROUND PIPING 1. All underground pipe and fittings shall be minimum pressure Class 54, ductile iron, push on joint, or approved equal, pipe shall conform to ANSI Specifications or approved equal. B. OVERHEAD PIPING 1. All overhead piping shall be black steel and must comply with specifications of NFPA 13 and the American Society for Testing and Materials (ASTM) for black pipe. 2. Galvanized pipe shall be used in dry pipe systems and where exposed to the atmosphere. 3. The use of threaded thin wall piping is not allowed. 2.05 FITTINGS A. Fittings shall be suitable for a use in sprinkler systems as defined in NFPA 13. B. Fittings exposed to atmosphere shall be galvanized. C. Bushings shall not be used. 2.06 HANGERS A. All hangers and components shall be of the approved and U.L./F.M. listed type. 2.07 VALVES AND DEVICES A. All sprinkler control valves, devices, check valves, backflow preventer, etc. shall be of the approved and listed type. B. Backflow preventers shall be installed, tested, and certified. 1. The test orifice shall be sealed and tagged to prevent unauthorized use. 2.08 FIRE PROTECTION SYSTEM SIGNS A. Provide standard metal signs in accordance with NFPA 13, code, and local requirements. SPEC-8 B. Provide a sign by each control valve, main drain, and inspectors tests. 2.09 INSIDE CONTROL VALVES A. Provide OS&Y gate valves as specified. B. Submit complete manufacturer's data, including type, number and sizes of control valve, to the alarm contractor. C. Provide signs at all control valves. PART III INSTALLATION AND TESTING 3.01 UNDERGROUND PIPE A. Clamp and trust block all underground piping where required, in accordance with the requirements of NFPA 24. B. Provide trust blocks at all changes in direction and as required by NFPA 24. 3.02 EXCAVATING AND BACKFILLING A. Perform all excavation and all backfilling required for the completion of work under this contract that is to be installed underground outside, or within building walls. The arrangement of shoring shall be such as to prevent any movement of the trench banks and consequent strain on the pipes. B. Place all surplus dirt where directed by Owner's Representative. Remove all surplus and excess dirt from the site. C. Excavate to the required depth and grade to the bottom of the trench. D. Rock or concrete, where encountered, shall be excavated to a minimum depth of 6" below the bottom of pipe. E. Where mud or otherwise unstable soil is encountered in the bottom of the trench, such soil shall be removed to firm bearing and the trench shall be backfilled with sand to the proper grade and tamped to provide uniform firm support. F. Pipe shall not be laid on frozen sub-grade. G. When water is encountered in the trench work, furnish and operate necessary approved pumping equipment and provide approved drainage facilities to keep the excavation free of water. H. The depth of trench shall be adequate to permit minimum cover of 6-6". SPEC-9 I. The trench shall not be backfilled until the pipe has been tested by the contractor and the test witnessed by Fire Safety Consultants, Inc., the Owner's Representative(s) and the local authorities having jurisdiction. J. Use all new backfill for the underground installation. K. Remove all material used in shoring of trench banks before backfilling. Backfill consisting of sand shall be placed to a depth of 1'-0" above the top of the pipe and compacted by hand-tamping. Backfill for the remainder of the trench shall consist of new clean excavated material, free of rocks, stones or debris. Place the new fill in six layers and tamp to compact each layer thoroughly and evenly to 95% of maximum density and to provide a practically unyielding base for the paving base course. Pavement shall match existing paving in every respect. The contractor shall be responsible for the entire work, but shall engage trades specializing in backfilling and paving as necessary. L. The contractor shall submit certificates from a testing laboratory certifying that the backfilling and compaction thereof is in accordance with the requirements, before final pavement is installed. 3.03 OVERHEAD SYSTEM PIPING A. All sprinkler piping, fire protection piping, drain piping, test piping, fire department connection piping, or other piping installed through exterior walls shall be galvanized. All sprinkler piping must be substantially supported from building structure and only approved type hangers shall be used. B. Sprinkler piping lines under ducts shall not be supported from ductwork but shall be supported from building structure with trapeze hangers where necessary in accordance with NFPA 13. C. Sprinklers below ceilings, which are on exposed piping, shall be listed and approved regular upright type in upright position. Listed and approved regular pendent sprinklers, in the pendent position, may be used where necessary due to clear height requirements, duct interferences, etc. D. Pendent sprinklers under plastered, gypsum board, or acoustical suspended ceilings shall be listed and approved chrome plated pendent, recessed type with chrome plated ceiling plate of 1" maximum depth with supply piping concealed above ceiling. Pendent sprinklers located below ceilings shall be in alignment and paralleled to the ceiling features, walls, etc. Adjustable ceiling plates shall not be used. E. Install sprinkler piping in exposed areas as high as possible using necessary fittings and auxiliary drains to maintain maximum clear height room. F. Install risers and feed mains as tight as possible to the building walls and tight to stairwell corners to maintain proper clearance. G. Sprinklers shall be installed per the requirements of NFPA 13 with regard to ducts, obstructions, partitions, soffits, beams, columns and ceiling changes. SPEC-10 1. Follow all NFPA 13 requirements for obstruction. H. Complete the sprinkler installation and place in service during non-working hours in all areas where merchandise, fixtures, or combustible storage are in place or stored. Provide sprinkler protection before combustible contents are moved into building. 3.04 TESTING AND FLUSHING UNDERGROUND PIPE A. Test all new underground piping for a period of two hours at a hydrostatic pressure in accordance with NFPA 13 and 24. The leakage shall not exceed the allowable rates. If leakage excess occurs, the installation shall be considered not approved and the necessary repairs shall be made. Retest after such repairs are completed. B. Test shall be made before trench is backfilled. C. Flush all underground piping thoroughly in accordance with the requirements of NFPA 13 and 24. The flush test must be witnessed and the test report signed by the proper authority. D. The underground piping shall be flushed before any connections are made to the interior sprinkler piping. 3.05 TESTING OVERHEAD PIPE A. Test all overhead sprinkler and fire protection piping for a period of two hours, at a hydrostatic pressure in accordance with NFPA 13. All piping, valves, sprinklers, etc. shall be watertight. Notify the Owner's Representative and the local authority having jurisdiction a minimum of 48 hours in advance regarding time and date of all tests. B. Hydrostatic test at a minimum of 200 psi. 3.06 DRAINS A. Provide 2" main drain valves at the system risers and extend the drain piping to the outside atmosphere. Provide all auxiliary drains where necessary extended to the outside atmosphere. B. Pipe all drains and auxiliary drains to locations where water drained will not damage stock, equipment, vehicles, planted areas, etc. or injure personnel. Pipe all drains to the lowest possible grade level. Provide a splash block at each drain discharge. Plugs used for auxiliary drains shall be brass. All piping and fittings downsteam of drain valve shall be galvanized. C. Provide drain piping from the RPZ test valves. SPEC-11 3.07 ELECTRIC ALARM BELLS A. Provide 10" weatherproof outdoor and one 6" inside electric alarm bell, and vane type waterflow switch. Provide 120 volt AC electric service from emergency power panel to riser and to bell, including all necessary conduit, boxes, wiring, etc. B. Provide outside audio/visual devices. The outside audio/visual device shall be located above the fire department connection. 3.08 CEILING AND WALL PLATES A. Install chrome finished ceiling and wall plates wherever exposed sprinkler piping passes through ceilings and walls. 3.09 SLEEVES A. Set sleeves in place for all pipes passing through floor and wall openings. Space between sleeve and pipe shall be filled with noncombustible packing. Provide standard finish wall plates on each side of the wall. Sleeves through floors shall be watertight. B. All openings shall be sealed with material listed for such use. Seal opening per code and standard requirements. 3.10 FLUSHING CONNECTIONS A. Provide flushing connections in cross mains as specified in NFPA 13. 3.11 FIRE DEPARTMENT CONNECTION - FDC A. Install the FDC properly connected to the fire protection piping with the necessary check valve and ball drip drain connection. Provide standard name plate marked "Automatic Sprinklers" as required for the type of fire protection systems installed. 1. Ball drips shall be located so that all parts of the piping between the check valve and the FDC will drain properly. 2. The FDC piping that is exposed to outside atmosphere shall be galvanized. 3. The exact location of the FDC shall be approved by the Buffalo Grove Fire Department. 3.12 INSPECTOR'S TEST A. Provide inspector's test connections, as specified in NFPA 13, and at required points for testing each waterflow alarm device. Special discharge nozzle shall have the same size orifice as majority of sprinklers installed. B. Provide a 1" sight glass where the inspector's test discharge cannot be readily observed while operating valve. SPEC-12 C. Pipe all inspector's test connections discharging to atmosphere to a location where the water drained will not damage stock, equipment, vehicles, planted areas, etc. or injure personnel. Keep the discharge away from all sidewalk and walking areas. D. All pipe and fittings downstream of inspector's test valve shall be galvanized. E. Provide a splash block at the discharge of each inspectors test connection. F. Consult with the Owner's, and/or Architect's Representative at the job site for the exact location of the inspector's test connections. 3.13 SPRINKLER GUARDS AND WATER SHIELDS/HEAT COLLECTORS A. Provide sprinkler guards on sprinklers within T-0" of the finished floor or wherever the sprinklers may be subject to any type of damage. 3.14 EXTRA SPRINKLERS A. Provide one spare sprinkler cabinet complete with sprinklers of assorted temperature ratings of the type in use throughout the fire protection system installation. Each cabinet shall be equipped with one special sprinkler wrench. 1. For projects with a total of 1 to 300 sprinklers: provide a minimum of 6 spare sprinklers. 2. For projects with a total of 301 to 1,000 sprinklers: provide a minimum of 12 spare sprinklers. B. Provide a minimum of one spare sprinkler of each and every type and temperature rating used on the project. C. Install the spare sprinkler cabinet at the sprinkler riser. D. Confer with the Buffalo Grove Fire Department for the exact location of cabinet. 3.15 SPECIALTY DEVICES A. The installation of any specialty devices shall be in accordance with the manufacturer's instructions and requirements. Where the installation of those devices require use of a torque wrench or other special tools, the contractor shall certify that the manufacturer's instructions have been complied with in all respects. ***** END OF SPECIFICATION***** SPEC-13 Board Agenda Item Submittal XI-D Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Authorization to Solicit Sealed Bids for replacing the Golfview Generator and Transfer Switch. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/16/2000 08/21/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $40,000 Additional Notes regarding Expenditures: Staff is requesting authorization to solicit sealed bids to replace the generator and transfer switch at the Golfview Lift Station.It is estimated that the replacement cost will be$36,000 to$40,000.There is$106,104 in he Capital Reserve account. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. During a recent PM check of the Golfview Generator, Sewer Division personnel noted that there was water in the engine oil. It was determined that there was a crack in the engine block, and it is not repairable. This generator is approximately 30 +years old, and staff has not experienced major problems with the unit-until now. This unit serves the most eastern residents of Cook County, Buffalo Grove north of Dundee Rd., and south of Lake-Cook Rd. The damaged generator has been removed an a temporary connection is in place if there is a power failure in the area. It is estimated that the cost of replacement will be $35,000 to $40,000 installed on our slab. We have $105,104 in the Capital Reserve Fund allocated for the replacement of this generator. Staff is requesting that the Village President and Board of Trustees authorize staff to solicit sealed bids from local distributors for the purchase and installation of a new generator and transfer switch for the Golfview Lift Station. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El GolfviewGen.PDF Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Aar wII P Cx�f1Y wLnalli O 0n/2000 PM Paifrrond 0 54T,,'q/VOf,,erLIVM6 6drvi a cner will[:c rcpuc tinq on Mrrrdai,i a bid waiu<,=r F,o immeoiaLely vegin 6v prrcll procc5s to replace ttia daarrjauyc,emcrr?'frcu, cacncr,X,4-A the 6dfvi,w lift.`rhativr f ve.,Peann,u,cu lira repot,mere tfraan tre nn-mal rnontanhu,F st wheri i4ma dra+(a bq).1 ari cvriccmed wilk;the expo,urc fv this pxf,of he uilla�- of a power lain and Gdis 'tnas'nod a Icss fkan favr ibe rerrr69 in r�is reinhbcml^,wod,We do have;iricre Ihan cnao mrovii in the capital rc5e+^vc fund to cob,,,y fhe prchasc and we;are rnod,fyirg arc wirier�none to die w fr+Jae short term use+i`needed of cur!w r,�pncy mobile xr,-rato-althoxrri vac do now warm to leaver :, rauixncrtt r sio o fear Ai 4.,mc duratcvn 1"he tvw cpricr,: a,,are difrcre&in shape anti md require supplcmcr;al Irandrr;:ir uvi which willcuurthn fail, n ar{ r d 0 F q k4 ,3/C 2/:'0l,:)0 c a2;5uf FM N'i m hF 15tailinu, J'A36, ,M3(h t s rrna i";cn�sernr`V(JUrr v4!(,?�fa 'rradfview r'sc,, vsix- ill.us PI, aisrra,cv„rlain:>in Iais merno,during a recent FM clneA of+he 6d foie a'r Genera c,5cwcr Givi,sirrn pees mnN'i natuci f kere w r wafrer in f'rc,empiric oil G'avc rcope,,ted r',o�,,Milen to check t�c crnr,inc to venfil thaat wlnals C,av u;{arf fated ai.covcred wa,in fat Water,la'nfrr'taanatreIq,dwofr ver il'i,ed fi,;walcr w;as in t4ie oil,. r and that'Ghere-, is a era k,;n' e e'r li'ic Hock tf+rat,ir,no:,repair a-rEc, -",is gcnerratrv-ir;are rrxirnUit-Iq"5O+ yc,ar>dd INC have:rirr had a rrojcr p dnlcm with 4ili,uri?t up tc rvva. Cwa se'fis a ,I,s =vc,the m-t cas*crn r,,uac6 of Cook(,'n rrfu, tuff,nlo 6r ve north cf C7isn?ec°r)',and r,vaih,nfi�;ake t`.rvf t is nc,essary.LO provide:;ome sa^t or ener,,nci.f rvonera&d power bayed cn fare tra k roc°rd c m d it a i.,aro�,, V'e e>tima ,trc ccr>t fua l-c 525 000 to ffaC,GXOO in<<tallcd Yi cur slab M have K) O4 in lrke Capitw,y'eyerv, ',and vc.r eb fry he-' reply cn'cnt of�'is,pprr,ta, We are pro ed i'"p tv make a temper c+rU r,nn-nct!cn a +,Me sra;icm,float will a,ova ias to ccmnoct yr trailer m,vAlo,venerrarr;F Jncre is,y power fcAma in the area, I am rorpU'4Nro'Aat�hc V nape N;s den nand G card cf frost cs waive td o.eal cc?bid pra.c r,a^d art'zzc taf t rr'c?u .ye-, c c,ak;from ilacal d t ifu a r frm the prr kol e and Ir_atallatirn of a ry�tr cane-uAc,and trans,cr s,wiuh frr fJ e(W vicu will review IJt<rr7;xrak,and a repeat w6i-,xornrncndativr at kr nn-,rerfuiar mcctinrn Aucaast 21, f iyru hau,e aani.l stirwiy,pleas,=,e leb me knrrn+, f arcru)( N ry r{;''Jr1C nrP'UCrSG t";rrt N bf arirn/VC71'trr w`+:iPiF ,nc rr.w(;�Uv;rrntrr,. Pay to Fd ow ac:=rrrri a w ucryvtirn,+eat we'nad on'nc vcnerac p-adlem �hcnndau,we did a-patine crcv r}:rn f ooi craccr Gt f lrJfv em Tcr and faand t>n„p:+,here-,vas Wa,nr in the nn,ine blorf w6 tJ v o+'i,'an/c o t a wank,rdri to fuck.,to neck fo,cc wrist the,arvhacm wa Miirr,(Jv>checkev,,tl c uc0,c-atrx he fuaand that it hay a crack ei the cra,inc:,lock ar+e+0^-t iy+fie rce,sc rrc w atcr is q ttirio,in b iif�ail Thi7 blc,;k's r,,vt cra3ra'c>c sand it is to,Id tv be reeared f ara 41c,m ruf rfaurcr Can we lob rbi g;r,+,rvf a,r ev unlI A iCvcw like the anc at ,t'-Avn 2�f t wa.rcplaced It+,smocrtard grit we lawE a c"rmd gerwra r w#hie;Ir�.at n'� cau4c r 7,.rpy not re-:y Gd fvic,v b t al,,�dic,Jr,'.rreatrriei^i;plar+t ,trativn,[nice and I tare'wcrkinp on vptt;,rrg.a tic!rpo ,nook u;a FY r a nca.f r meter f'rnr r cwis,rt l r 1,me kn9W Board Agenda Item Submittal XI-E Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Approval of Development Improvement Agreement&Final Plat of Subdivision(Barbara Resubdivision)for Plaza Verde Walgreens. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/16/2000 08/21/2000 ❑ Consent Agenda PW ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Engineering approval of this project is recommended subject to the following conditions: 1. Village Board approval of the attached Development Improvement Agreement. 2. Receipt of the project's security in a form acceptable to the Village Attorney. 3. Receipt of the IDOT Highway Right-of-Way Construction permit. 4. Receipt of the CCHD Right-of-Way Construction permit. 5. Receipt of the IEPA Watermain Construction permit. 6. Receipt of the MWRD and IEPA Sanitary Construction permits. 7. Receipt and approval of the Lighting Plan. Letter-Sized ELegal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El DIA- Plaza Verde East.pc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Form Prepared: 4/10/86 PLAZA VERDE (EAST) Revised: 10/17/88 Development Name DEVELOPMENT IMPROVEMENT AGREEMENT THIS AGREEMENT, made and entered into as of this day of , 2000, by and between the VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation, and having its office at Village Hall, 50 North Raupp Boulevard, Buffalo Grove, Illinois, (hereinafter called "Village") and Aetna Properties, L.L.C. (hereinafter called "Developer") . WITNESSETH: WHEREAS, in compliance with the Village's Development Ordinance and pursuant to the First Amendment to the Planned Unit Development (Annexation Agreement or PUD Ordinance or Agreement) Ordinance, Ordinance No. 99-103 dated December 20, 1999 , Developer has submitted to the Village a Plat of Subdivision designated as Exhibit "A",, attached hereto, which Subdivision Plat has been approved by the Plan Commission of the Village, and, Developer desires to improve the real property described in said Subdivision Plat; and, WHEREAS, the Village is willing to approve said Subdivision Plat, provided that this Agreement is executed to insure the completion of certain site improvements, as a condition precedent to the issuance of building permits for any buildings to be constructed on the property. NOW, THEREFORE, it is mutually agreed as follows: 1. Developer shall furnish, or cause to be furnished, at their own cost and expense, all the necessary material„ labor, and equipment to complete the improvements listed on Exhibit "B" attached hereto, and all other site improvements not specifically set forth, which are required by applicable ordinances or agreements, all in a good and workmanlike manner and in accordance with all pertinent ordinances and regulations of the Village and in accordance with the plans and specifications, dated April 12, 2000 shown on Exhibit "C" attached hereto, including any subsequent revisions requested by the Developer and approved in writing by the Village pursuant to the Villager's Development Ordinance, which Exhibit has been prepared by Groundwork, Ltd. , who are registered professional engineers and Exhibit "D", attached hereto consisting of the Landscaping Plan and as approved by the Village's Appearance Control Commission. All utility lines and services to be: installed in the street shall be installed prior to paving. 2. Attached hereto as Exhibit "E" is a complete cost estimate for the construction of the improvements described in Exhibit "B" hereto. Upon the execution of this Agreement and prior to the recordation of the Plat of Subdivision, the Developer shall deposit a Letter of Credit, bond, or other security, acceptable to and in a form and :substance approved by the Village as further described in Paragraph 9 herein. Letter of Credit, bond, or other security shall originally be in the amount of $ 384, 945.00-------------------- . 3. All work shall be subject to inspection by and the approval of the Village Engineer. It is agreed that the contractors who are engaged to construct the improvements described in Paragraph 1 hereof are to be approved by the Village Engineer and that such approval will not be unreasonably withheld. 4. The Developer has paid the Village a Review and Inspection fee, as required by Ordinance. It is understood that said fee is based on the amount of the contracts or cost estimate for those items listed in Exhibit "B". 5. Prior to the time the Developer or any of its contractors begin any of the work provided for herein, the Developer, and/or its contractors shall furnish the Village with evidence of insurance covering 2 their employees in such amounts and coverage -as is acceptable to the Village. In addition, by its execution of this Agreement, the Developer agrees to protect, indemnify, save and hold harmless, and defend the Village of Buffalo Grove and its employees, officials, and agents, against any and all claims, costs, causes, actions, and expenses, including but not limited to attorney's fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or other entity, including the employees or officers or independent contractors or sub-contractors of the Developer or the Village, on account of personal injuries or death, or damages to property occurring, growing out of, incident to, or resulting directly or indirectly, from the performance of work by the Developer, independent contractors or sub- contractors or their officers, agents, or employees. The Developer shall have no liability or damages for the costs incident thereto caused by the sole negligence of the Village. This hold harmless shall be applicable to any actions of the Developer, independent contractor, or sub-contractor prior to the date of this Agreement if such prior actions were approved by the Village. 6. The Developer shall cause said improvements herein described to be completed within twenty-four (24) months following the approval of the Plat as shown in Exhibit "A" by the President and Board of Trustees, except Public Parks and Detention Areas which shall be completed within twelve (12) months, and except any improvements for which specified time limits are noted on the approved plans, Exhibit "C" which shall be completed within the specified time limits shown on the plans. If work is not completed within the time prescribed herein, the Village shall have the right to call upon the Letter of Credit, bond, or other security, in accordance with its terms, for the purpose of completing the site improvements. Upon completion of the improvements herein provided for, as 3 evidenced by the certificate or certificates of the Village President and Board of Trustees, the Village shall be deemed to have accepted said improvements, and thereupon, the Letter of Credit, bond, or other security, shall automatically be reduced to serve as security for the obligations of the Developer as set forth in Paragraph 7 hereof. The Developer shall cause its consulting engineers to correct drawings to show work as actually constructed and said engineers shall turn over high quality mylar reproducible copies thereof to the Village to become the Village's property prior to acceptance of the improvements by the President and Board of Trustees. 7. The Developer for a period of one year beyond formal acceptance by the Village of any improvement described in Exhibit "B" hereof, shall be responsible for maintenance repairs and corrections to such improvements which may be required due to failures or on account of faulty construction or due to the developers and/or contractors negligence. The obligation of the Developer hereunder shall be secured by the Letter of Credit, bond, or other security as further described in Paragraph 9 hereof. 8. It is agreed that no building permit. shall be granted by any official for the construction of any structure until required utility facilities (to include, but not by way of limitation, sanitary sewer, water and storm sewer systems) have been installed and made ready to service the individual lots concerned; and that roadways (to include curbs) providing access to the subject lot or lots have been completely constructed except for the designed surface course. It is understood and agreed that building permits may be granted for buildings on specific lots to which utility facilities have been installed and made ready for service and to which roadways have been constructed as described above, notwithstanding the fact that all improvements within the Development may not be completed. 4 9.A. The obligations of the Developer hereunder as to the deposit of security for the completion of improvements (Exhibit "B" hereof) and the one year maintenance of said improvements after acceptance by the Village (Paragraph 7) shall be satisfied upon delivery to the Village of a Letter of Credit, bond, or other security, issued by in favor of the Village in a form acceptable to the Village. The Letter of Credit, bond or other form of security shall be made subject to this Agreement:. B. In addition to the terms, conditions, and covenants of the Letter of Credit, bond, or other security, the Village hereby agrees to draw funds or to call said performance guarantee under such security solely for the purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or subcontractors, to, or for the benefit of Plaza Verde (East) or the Village, as the case may be, under the provisions of this Agreement and the said improvements for which payment is being made shall have been completed, or will be completed, in substantial accordance with the plans and specifications described herein. C. The Village further hereby agrees that to the extent that the Developer causes the commitments of this Agreement to be completed, the outstanding liability of the issuer of the Letter of Credit, bond, or other security, under said security, shall, during the course of construction of the improvements, approximate the cost of completing all improvements and paying unpaid contract balances for the completion of the improvements referred to in this Agreement. Until all required tests have been submitted and approved by the Village for each of the construction elements including, but not limited to, earthwork, street pavements, parking area pavements, sanitary sewers and watermains, a minimum of that portion of the surety for each element shall be subject to complete retention. All improvements are 5 subject to a minimum fifteen (15%) percent retention until final acceptance by the Village. D. In order to guarantee and warranty the obligations of paragraph 7 herein, an amount equal to fifteen (15%) percent of the total amount of the Letter of Credit, bond, or other security or an amount equal to fifteen (15%) percent of the cost estimate of the individual improvement (s) shall be retained in the Letter of Credit, bond, or other security for a period of one year beyond formal acceptance by the Village of the improvement (s) . E. As a portion of the security amount specified in Paragraph 2, the Developer shall maintain a cash deposit with the Village Clerk in the amount of Five Thousand Dollar: ($ 5,000.00--------) . If roads are not maintained with a smooth and firm surface reasonably adequate for access of emergency vehicles such as fire trucks and ambulances, or if any condition develops which is deemed a danger to public health or safety by the Village of Buffalo Grove due to the actions of the Developer or his failure to act; and after written notice of this condition, the Developer fails to immediately remedy the condition; then the Village may take action to remedy the situation and charge any expenses which results from the action to remedy the situation to the cash deposit. Upon notification that the cash deposit has been drawn upon, the Developer shall immediately deposit sufficient: funds to maintain the deposit in the amount of Five Thousand Dollars ($ 5, 000.00--------) . If the Developer has not made the additional deposit required to maintain the total cash deposit in the amount of Five Thousand Dollars ($ 5, 000.00-------- ) within three (3) days from the date he received notice that such additional deposit was required, it is agreed that the Village may issue a Stop Work Order or also may revoke all permits which the Developer had been granted. This cash deposit shall continue to be maintained until the maintenance 6 guarantee period has lapsed. The deposit may be drawn upon by the Village if the conditions of this Agreement, except in ceases of danger to public health and safety as determined by the Village in which case the deposit may be drawn upon immediately following notice to the Developer and his failure to immediately remedy the situation. After termination of the one year maintenance period and upon receipt by the Village Clerk of a written request for release of the deposit, the Village will either notify the Developer that the improvements are not in a proper condition for final release of the deposit, or shall release the deposit within fifteen (15) days. F. In addition to the terms, covenants, and conditions of the Letter of Credit, bond, or other security, the Developer hereby agrees that no reduction shall occur in the outstanding liability of the issuer thereunder, except on the written approval of the Village; however, in all events, the Village shall permit such Letter of Credit, bond, or other security, to expire, either by its terms, or by return of such Letter of Credit, bond, or other security to the Developer, upon the expiration of one (1) year from the acceptance of the improvements referred to herein by the Village. To the extent that the provisions of Paragraph 9 herein, and of the Letter of Credit, bond, or other security, permit the Village to draw funds under such Letter of Credit, bond, or other security, the Village hereby agrees to reduce the outstanding liability of the issuer of the Letter of Credit, bond, or other security to the extent that funds are disbursed. 10. Any Letter of Credit, bond, or other security shall provide that the issuer thereof shall not cancel or otherwise terminate said security without a written notice being given to the Village between thirty (30) days and forty-five (45) days in advance of termination or cancellation. 11. Developer shall install any additional storm sewers and/or 7 inlets which are required in order to eliminate standing water or conditions of excessive sogginess which may, in the opinion of the Village Engineer, be detrimental to the growth and maintenance of lawn grasses. 12. No occupancy permit shall be issued until all exterior lighting specified on Exhibit "C" is installed and operational. 13. The Developer acknowledges that until final acceptance, he is responsible for providing snow and ice control along any streets within the Development which are adjacent to occupied properties or necessary to provide access to occupied properties. The Developer agrees to pay the Village an annual fee for providing snow and ice control along these streets. The fee rate shall not exceed the Village's average budgeted snow and ice control cost per mile of Village streets for which this service is provided with a minimum charge being based upon one-half (1/2) mile. It is the Developers responsibility to provide a map of the applicable areas and the fee payment within thirty (30) days of notification of the annual fee rate. If not paid, the fee may be withdrawn by the Village from the cash deposit described in Paragraph 9-E. 14. The Developer acknowledges that he is responsible for the proper control of weeds, grass, refuse, and junk on all property which he owns within the Village in accordance with Chapter 8.32 of the Buffalo Grove Municipal Code. It is further agreed that the Developer shall continue to be responsible for the proper maintenance of any parcels of property for which the Developer transfers ownership to the Village until such time as the Development's improvements are accepted by the Village in writing in accordance with the provisions of this agreement. If the Developer fails to perform his maintenance responsibilities established in either this paragraph or Chapter 8.32, the Village may provide a written notice to the Developer of the improper maintenance condition. If proper maintenance is not completed within ten 8 (10) days after the Developer is provided this notice, the Village may perform the maintenance and deduct the costs of the maintenance from the cash deposit described in Paragraph 9. 15. The Developer agrees that no improvements constructed in conjunction with this project are sized or located in such a way as to warrant any recapture payment to the Developer pursuant to any applicable previous agreements. 16. This Agreement and the obligations contained herein are in addition to, and not in limitation of, all other agreements between the Parties hereto including, without limitation, the First Amendment to the Planned Unit Development Ordinance, Ordinance No. 99-103 (Annexation Agreement or PUD Ordinance) dated December 20, 1999 and the obligations contained therein. 17. Paragraph(s) N/A are attached hereto and made a part hereof. IN WITNESS WHEREOF, the Village has caused this Agreement to be executed as has the Developer, all as of the date first above written. VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation By DEVELOPER - AETNA PROPERTIES, L.L.C. By 9 Plaza Verde (East) (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT A The Plat of Subdivision prepared by Compass Land Surveying and Mapping entitled Barbara Resubdivision consisting of 3 sheet(s) last revised July 17, 2000. 10 1 i i i Plaza Verde (East) { (Development Name) i ; DEVELOPMENT IMPROVEMENT AGREEMENT i EXHIBIT B i i i All improvements, both public and private, including earthwork, streets, j driveway and parking area pavements, sidewalks, sanitary and storm sewers, i watermain, drainage and storm detention facilities, site grading, street I lighting, landscaping, survey monuments and benchmarks. I ; i i {i s 11 i Plaza Verde (East) (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT C Plans prepared by Groundwork, Ltd. entitled Plaza Verde (East) consisting of 8 sheet(s) last revised June 16, 2000. Lighting Plan prepared by KMA & Associates, Inc. entitled "Electrical Site Plan", consisting of 3 sheets, last revised July 6, 2000. I I i l i I i I i i 12 i Plaza Verde (East) (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT i EXHIBIT D j Landscaping Plan prepared by Pugley & Lahaie, Ltd. entitled Plaza Verde consisting of 1 sheet(s) last revised April 5, 2000. Approved: August 14, 2000 i I i i i i i i iI 1 i 1 �I i I i 1 1 i i i i 1 i i 13 PLAZA VERDE-PHASE I 16-Jun-00 BUFFALO GROVE, ILLINOIS GW#E120 File:E120EST1 Engineers Opinion of Probable Cost ITEM NO, DESCRIPTION COST A. SANITARY SEWER $6,886.00 B. WATER DISTRIBUTION $31,470.00 C. STORM SEWER $19,554.00 D. EARTHWORK $4,740.00 E. PAVING $126,762.00 F. CONCRETE $63,920.00 G. MISCELLANEOUS ITEMS $70,695.50 H. CONSTRUCTION ENGINEERING(10-/ A-G) $32,402.75 Total= $356,430.25 ENGINEERING REVIEW&INSPECTION FEE(3.5�/a) $12,475.06 BOND AMOUNT(108%) $384,944.67 STORM SEWER DEPOSIT($1.00 PER L.F.) $382.00 SANITARY SEWER DEPOSIT($1.00 PER L.F.) $248.00 PAVEMENT EVALUATION FEE($0.10 PER S.Y.) $682.70 DIA CASH DEPOSIT(1%OF BOND AMOUNT)-$5000 MIN. $5,000.00 BALANCE TO BE BONDED(BOND AMOUNT-C SH DEPOSIT) $379,944.67 E-07 PLAZA VERDE-PHASE I 16-Jun-00 BUFFALO GROVE,ILLINOIS GW#E120 File:E120ESTl ITEM NO.DESCRIPTION PTION QUANTITY UNIT UNIT PRICE COST SANITARY SEWER A-1 6"PVC Pipe 115 LF $20.00 $2,300.00 A-2 8"PVC Pipe 133 LF $22.00 $2,926.00 A-3 Manhole,48"Dia. 1 EA $1,500.00 $1,500.00 A-4 Connect to Existing 1 EA $700.00 $700.00 A-5 Granular Backfill,Mains 160 LF $11.00 $1,760.00 Sub-Total= $6,886.00 WATER DISTRIBUTION B-1 Water Main,6" 120 LF $20.00 $2,400.00 B-2 Water Main,8" 555 LF $22.00 $12,210.00 B-3 8"Valve and 48"Vault 3 EA $1,800.00 $5,400.00 B-4 Hydrant and Aux.Valve 1 EA $1,600.00 $1,600.00 B-5 Granular Backfill,Mains 555 LF $11.00 $6,105.00 B-6 Connect to Existing 2 EA $700.00 $1,400.00 B-7 Pressure Test 555 LF $1.00 $555.00 B-8 Relocating Fire Hydrant 2 EA $500.00 $1,000.00 B-9 2"Domestic Service with BBox 1 EA $800.00 $800.00 Sub-Total= $31,470.00 STORM SEWER C-1 Storm Sewer,RCP, 10" 232 LF $14.00 $3,248.00 C-2 Storm Sewer,RCP, 12" 150 LF $16.00 $2,400.00 C-3 Inlet,24"Dia. 4 EA $600.00 $2,400.00 C-4 Catchbasin,48"Dia. 3 EA $1,250.00 $3,750.00 C-5 Relocating Catch Basin 1 EA $600.00 $600.00 C-6 Connecting To Existing 4 EA $700.00 $2,800.00 C-7 Granular Backfill,Mains 396 LF $11.00 $4,356.00 Sub-Total= $19,554.00 PLAZA VERDE-PHASE I 16-Jun-00 BUFFALO GROVE, ILLMOIS GW#E120 File:E 120EST1 ITEM NO. DFSCRIPTION QUANTITY UNIT UNIT PRICE COST EARTHWORK D-1 Topsoil Stripping 170 CY $2.00 $340.00 D-2 Topsoil Respread,9" 600 SY $1.50 $900.00 D-3 Erosion Control 1 LS $3,500.00 $3,500.00 Sub-Total= $4,740.00 PAVING E-1 Aggregate Base Course 8-1/2" 6,827 SY $10.00 $68,270.00 E-2 Bituminous Concrete Binder, 6,827 SY $3.50 $23,894.50 1-1/2" E-3 Bituminous Concrete Surface, 9,885 SY $3.50 $34,597.50 1-1/2" Sub-Total= $126,762.00 CONCRETE, F-1 Curb and Gutter,B:6-12 4,253 LF $10.00 $42,530.00 F-2 PCC Sidewalk on CA-6 Base 7,130 SF $3.00 $21,390.00 Sub-Total= $63,920.00 MISCELLANEOUS ITEMS G-1 Sodding 600 SY $3.00 $1,800.00 G-2 Landscaping 1 LS $5,000.00 $5,000.00 G-3 Lighting 12 EA $1,000.00 $12,000.00 G-4 Remove existing Bituminous Pavement 7,392 SY $3.00 $22,176.00 G-5 Remove existing Concrete Sidewalk 1,250 SY $3.00 $3,750.00 G-6 Remove existing Curb&Gutter 3,855 LF $2.50 $9,637.50 G-7 Remove existing Catch Basin 2 EA $350.00 $700.00 G-8 Remove existing Storm Sewer 140 LF $11.00 $1,540.00 G-9 Remove existing Light Poles 8 EA $150.00 $1,200.00 G-10 Grind Top 1-1/2"Of Bit. Surface 3,223 SY $4.00 $12,892.00 Sub-Total= $70,695.50 Board Agenda Item Submittal XI-F Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Approval of Development Improvement Agreement&Final Plat of Subdivision for River Oaks Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/16/2000 08/21/2000 ❑ Consent Agenda PW ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Engineering approval of this project is recommended subject to the following conditions: 1. Village Board approval of the attached Development Improvement Agreement. 2. Receipt of the project's security in a form acceptable to the Village Attorney. 3. Receipt of LCDOT Highway Right-of-Way Construction permit. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files DIA-River Oaks.pd Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Form Prepared: 4/10/86 River Oaks Revised: 10/17/88 Development Name DEVELOPMENT IMPROVEMENT AGREEMENT THIS AGREEMENT, made and entered into as of the day of 20 , by and between the VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation, and having its office at Village Hall, 50 North Raupp Boulevard, Buffalo Grove, Illinois, (hereinafter called "Village") and River' Oaks - Buffalo Grove, LLC (hereinafter called "Developer") . WITNESSETH: WHEREAS, in compliance with the Village's Development Ordinance and pursuant to the Annexation Agreement (Annexation Agreement or PUD Ordinance or Agreement) Ordinance 99-76 dated September 13, 1995 Developer has submitted to the Village a Plat of Subdivision designated as Exhibit "A", attached hereto, which Subdivision Plat has been approved by the Plan Commission of the Village, and, Developer desires to improve the real property described in said Subdivision Plat, and, WHEREAS, the Village is willing to approve said Subdivision Plat, provided that this Agreement is executed to insure the completion of certain site improvements, as a condition precedent to the issuance of building permits for any buildings to be constructed on the property. NOW, THEREFORE, it is mutually agreed as follows: 1. Developer shall furnish, or cause to be furnished, at their own cost and expense, all the necessary material, labor, and equipment to complete the improvements listed on Exhibit "B' attached hereto, and all other site improvements not specifically set forth, which are required by applicable ordinances or agreements, all in a good and workmanlike manner and in accordance with all pertinent ordinances and regulations of the Village and in accordance with the plans and specifications, dated October 6, 1999 shown on Exhibit "C" attached hereto, including any subsequent revisions requested by the Developer and approved in writing by the Village pursuant to the Village's Development Ordinance, which Exhibit has been prepared by Gewalt Hamilton Associates, Inc. , who are registered professional engineers and Exhibit "D", attached hereto consisting of the Landscaping Plan and as approved by the Village's Appearance Control Commission. All utility lines and services to be installed in the street shall be installed prior to paving. 2. Attached hereto as Exhibit "E" is a complete cost estimate for the construction of the improvements described in Exhibit "B" hereto. Upon the execution of this Agreement and prior to the recordation of the Plat of Subdivision, the Developer shall deposit a Letter of Credit, bond, or other security, acceptable to and in a form and substance approved by the Village as further described in Paragraph 9 herein. Letter of Credit, bond, or other security shall originally be in the amount of $ 1, 582,299.00. 3. All work shall be subject to inspection by and the approval of the Village Engineer. It is agreed that the contractors who are engaged to construct the improvements described in Paragraph 1 hereof are to be approved by the Village Engineer and that such approval will not be unreasonably withheld. 4. The Developer has paid the Village a Review and Inspection fee, as required by Ordinance. It is understood that said fee is based on the amount of the contracts or cost estimate for those items listed in Exhibit "B". 5. Prior to the time the Developer or any of its contractors begin any of the work provided for herein, the Developer, and/or its contractors shall furnish the Village with evidence of insurance covering their employees in such amounts and coverage as is acceptable to the 2 Village. In addition, by its execution of this Agreement, the Developer agrees to protect, indemnify, save and hold harmless, and defend the Village of Buffalo Grove and its employees, officials, and agents, against any and all claims, costs, causes, actions, and expenses, including but not limited to attorney's fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or other entity, including the employees or officers or independent contractors or sub-contractors of the Developer or the Village, on account of personal injuries or death, or damages to property occurring, growing out of, incident to, or resulting directly or indirectly, from the performance of work by the Developer, independent contractors or sub-contractors or their officers, agents, or employees. The Developer shall have no liability or damages for the costs incident thereto caused by the sole negligence of the Village. This hold harmless shall be applicable to any actions of the Developer, independent contractor, or sub-contractor prior to the date of this Agreement if such prior actions were approved by the Village. 6. The Developer shall cause said improvements herein described to be completed within twenty-four (24) months following the approval of the Plat as shown in Exhibit "A" by the President and Board of Trustees, except Public Parks and Detention Areas which shall be completed within twelve (12) months, and except any improvements for which specified time limits are noted on the approved plans, Exhibit "C" which shall be completed within the specified time limits shown on the plans. If work is not completed within the time prescribed herein, the Village shall have the right to call upon the Letter of Credit, bond, or other security, in accordance with its terms, for the purpose of completing the site improvements. Upon completion of the improvements herein provided for, as evidenced by the certificate or certificates of the Village President and Board of Trustees, the Village shall be deemed to have accepted said 3 improvements, and thereupon, the Letter of Credit, bond, or other security, shall automatically be reduced to serve as security for the obligations of the Developer as set forth in Paragraph 7 hereof. The Developer shall cause its consulting engineers to correct drawings to show work as actually constructed and said engineers shall turn over high quality mylar reproducible copies thereof to the Village to become the Village's property prior to acceptance of the improvements by the President and Board of Trustees. 7. The Developer for a period of one year beyond formal acceptance by the Village of any improvement described in Exhibit "B" hereof, shall be responsible for maintenance repairs and corrections to such improvements which may be required due to failures or on account of faulty construction or due to the developers and/or contractors negligence. The obligation of the Developer hereunder shall be secured by the Letter of Credit, bond, or other security as further described in Paragraph 9 hereof. 8. It is agreed that no building permit shall be granted by any official for the construction of any structure until required utility facilities (to include, but not by way of limitation, sanitary sewer, water and storm sewer systems) have been installed and made ready to service the individual lots concerned; and that roadways (to include curbs) providing access to the subject lot or lots have been completely constructed except for the designed surface course. It is understood and agreed that building permits may be granted for buildings on specific lots to which utility facilities have been installed and made ready for service and to which roadways have been constructed as described above, notwithstanding the fact that all improvements within the Development may not be completed. 9.A. The obligations of the Developer hereunder as to the deposit of security for the completion of improvements (Exhibit "B" hereof) and the one year maintenance of said improvements after acceptance by the Village 4 (Paragraph 7) shall be satisfied upon delivery to the Village of a Letter of Credit, bond, or other security, issued by in favor of the Village in a form acceptable to the Village. The Letter of Credit, bond or other form of security shall be made subject to this Agreement. B. In addition to the terms, conditions, and covenants of the Letter of Credit, bond, or other security, the Village hereby agrees to draw funds or to call said performance guarantee under such security solely for the purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or subcontractors, to, or for the benefit of River Oaks , or the Village, as the case may be, under the provisions of this Agreement and the said improvements for which payment is being made shall have been completed, or will be completed, in substantial accordance with the plans and specifications described herein. C. The Village further hereby agrees that to the extent that the Developer causes the commitments of this Agreement to be completed, the outstanding liability of the issuer of the Letter of Credit, bond, or other security, under said security, shall, during the course of construction of the improvements, approximate the cost of completing all improvements and paying unpaid contract balances for the completion of the improvements referred to in this Agreement. Until all required tests have been submitted and approved by the Village for each of the construction elements including, but not limited to, earthwork, street pavements, parking area pavements, sanitary sewers and watermains, a minimum of that portion of the surety for each element shall be subject to complete retention. All improvements are subject to a minimum fifteen (15%) percent retention until final acceptance by the Village. D. In order to guarantee and warranty the obligations of paragraph 7 herein, an amount equal to fifteen (15%) percent of the total 5 amount of the Letter of Credit, bond, or other security or an amount equal to fifteen (15%) percent of the cost estimate of the individual improvement (s) shall be retained in the Letter of Credit, bond, or other security for a period of one year beyond formal acceptance by the Village of the improvement (s) . E. As a portion of the security amount specified in Paragraph 2, the Developer shall maintain a cash deposit with the Village Clerk in the amount of Fifteen Thousand Dollars ($ 15, 000.00-------) If roads are not maintained with a smooth and firm surface reasonably adequate for access of emergency vehicles such as fire trucks and ambulances, or if any condition develops which is deemed a danger to public health or safety by the Village of Buffalo Grove due to the actions of the Developer or his failure to act; and after written notice of this condition, the Developer fails to immediately remedy the condition; then the Village may take action to remedy the situation and charge any expenses which results from the action to remedy the situation to the cash deposit. Upon notification that the cash deposit has been drawn upon, the Developer shall immediately deposit sufficient funds to maintain the deposit in the amount of Fifteen Thousand Dollars ($ 15, 000.00-------) . If the Developer has not made the additional deposit required to maintain the total cash deposit in the amount of Fifteen Thousand Dollars ($ 15,000.00--------) within three (3) days from the date he received notice that such additional deposit was required, it is agreed that the Village may issue a Stop Work Order or also may revoke all permits which the Developer had been granted. This cash deposit shall continue to be maintained until the maintenance guarantee period has lapsed. The deposit may be drawn upon by the Village if the conditions of this Agreement, except in cases of danger to public health and safety as determined by the Village in which case the deposit may be drawn upon immediately following notice to the Developer and his failure to immediately remedy the situation. After termination of 6 the one year maintenance period and upon receipt by the Village Clerk of a written request for release of the deposit, the Village will either notify the Developer that the improvements are not in a proper condition for final release of the deposit, or shall release the deposit within fifteen (15) days. F. In addition to the terms, covenants, and conditions of the Letter of Credit, bond, or other security, the Developer hereby agrees that no reduction shall occur in the outstanding liability of the issuer thereunder, except on the written approval of the Village; however, in all events, the Village shall permit such Letter of Credit, bond, or other security, to expire, either by its terms, or by return of such Letter of Credit, bond, or other security to the Developer, upon the expiration of one (1) year from the acceptance of the improvements referred to herein by the Village. To the extent that the provisions of Paragraph 9 herein, and of the Letter of Credit, bond, or other security, permit the Village to draw funds under such Letter of Credit, bond, or other security, the Village hereby agrees to reduce the outstanding liability of the issuer of the Letter of Credit, bond, or other security to the extent that funds are disbursed. 10. Any Letter of Credit, bond, or other security shall provide that the issuer thereof shall not cancel or otherwise terminate said security without a written notice being given to the Village between thirty (30) days and forty-five (45) days in advance of termination or cancellation. 11. Developer shall install any additional storm sewers and/or inlets which are required in order to eliminate standing water or conditions of excessive sogginess which may, in the opinion of the Village Engineer, be detrimental to the growth and maintenance of lawn grasses. 12. No occupancy permit shall be issued until all exterior lighting specified on Exhibit "C" is installed and operational. 13. The Developer acknowledges that until final acceptance, he is 7 responsible for providing snow and ice control along any streets within the Development which are adjacent to occupied properties or necessary to provide access to occupied properties. The Developer agrees to pay the Village an annual fee for providing snow and ice control along these streets. The fee rate shall not exceed the Village's average budgeted snow and ice control cost per mile of Village streets for which this service is provided with a minimum charge being based upon one-half (1/2) mile. It is the Developers responsibility to provide a map of the applicable areas and the fee payment within thirty (30) days of notification of the annual fee rate. If not paid, the fee may be withdrawn by the Village from the cash deposit described in Paragraph 9-E. 14. The Developer acknowledges that he is responsible for the proper control of weeds, grass, refuse, and junk on all property which he owns within the Village in accordance with Chapter 8.32 of the Buffalo Grove Municipal Code. It is further agreed that the Developer shall continue to be responsible for the proper maintenance of any parcels of property for which the Developer transfers ownership to the Village until such time as the Development's improvements are accepted by the Village in writing in accordance with the provisions of this agreement.If the Developer fails to perform his maintenance responsibilities established in either this paragraph or Chapter 8.32, the Village may provide a written notice to the Developer of the improper maintenance condition. If proper maintenance is not completed within ten (10) days after the Developer is provided this notice, the Village may perform the maintenance and deduct the costs of the maintenance from the cash deposit described in Paragraph 9. 15. The Developer agrees that no improvements constructed in conjunction with this project are sized or located in such a way as to warrant any recapture payment to the Developer pursuant to any applicable previous agreements. 8 16. This Agreement and the obligations contained herein are in addition to, and not in limitation of, all other agreements between the parties hereto including, without limitation, the Annexation Agreement Ordinance 99-76 dated September 13, 1999 (Annexation Agreement or PUD Ordinance) and the obligations contained therein. 17. Paragraph(s) N/A are attached hereto and made a part hereof. IN WITNESS WHEREOF, the Village has caused this Agreement to be executed as has the Developer, all as of the date first above written. VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation By DEVELOPER - River Oaks - Buffalo Grove, LLC By 9 River Oaks (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT Exhibit A The Plat of Subdivision prepared by Gewalt Hamilton Associates, Inc. entitled River Oaks Subdivision East and West consisting of 2 sheet (s) last revised August 4, 2000. 10 River Oaks (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT Exhibit B All improvements, both public and private, including earthwork, streets, driveway and parking area pavements, sidewalks, sanitary and storm sewers, watermain, drainage and storm detention facilities, site grading, street lighting, landscaping, survey monuments and benchmarks. 11 River Oaks (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT Exhibit C Plans prepared by Gewalt Hamilton Associates, Inc. entitled River Oaks Subdivision West and East consisting of 13 sheet (s) last revised August 4, 2000. 12 River Oaks (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT Exhibit D Landscaping Plan prepared by Jen Land Design, Inc. entitled Final Landscape Plan consisting of 1 sheet (s) last revised 4/18/00 and as approved by the Village's Appearance Control Commission. Approved by Appearance Control Commission on: 4/19/00 G:\ENGINEER\FORMS\DIA - RIVER OAKS.doc 13 River Oaks Subdivision - East and West Opinion of Probable Cost (Revised August 4, 2000) I. TREE AND STUMP REMOVAL: ITEM DESCRIPTION UNIT QUANTITY UNIT COST TOTAL 1. Tree Removal IN DIA 4,420 $11.00 $48,620 2. Stump Removal EA 310 $2.00 $620 3. Tree Protection Fencing LF 10,250 $1.75 $17,938 Subtotal: $67,178 11. EROSION CONTROL, MASS GRADING AND FINAL SEEDING: ITEM DESCRIPTION UNIT QUANTITY UNIT COST TOTAL 1. S+n Fence 8 Gravel Entrances LS 1 $1.875 00 $1,875 2. Detention Pond Earthwork LS 1 $136,470-00 $138,470 3. Roadway Earthwork(R.O.W.) LS t $32,350.00 $32,350 4. Building Demolition LS 1 $26,460.00 $26,460 S. Topwil Respread✓li Native Seeding LS 1 $T.680.00 $7,680 6. Erosion Blanket LS 1 $62.000.00 $62.000 Subtotal: $266,835 Ill. UTILITIES: ITEM DESCRIPTION UNITQUANTITY UNIT COST TOTAL WATERMAIN 1. S' Dia, DIP LF 2,004 $20.70 $41,483 2. Trench t3acicfill LF 240 $t7.80 $4,272 EA 1 $1,728.00 $1,728 3. Valve 8 Valve Vault 48' 4. Valve b Valve Vault 60" EA 1 $3,067.00 $3,067 EA 6 $1,638.00 $9,828 S. Fire Hydrant 062 6. Copper Water Service -Open Cut LF 480 $18.70 $ 7,680 7. Copper Water Service- Directional Drilled LF 480 135$16.00 $3,780 8. B-8ox&Water Service Sets EA 28 $135.00 $3,78U Subtotal: $83,899 SANITARY SEWER 1. 8'Dia. PVC Sanitary Sewer-OpenCut LF 1,875 $21.70 $40,688 2. Trench Backfill LF 608 $30.30 $18,422 3. 48' Dia.Manhole EA 14 $1,638.D0 $22.932 4. 48' Dia.Manhole(Outside Drop) EA 1 $4,896.00 $4'8% S. 48'Dia.Cleanout Manhole w/Valves EA 1 $6,4U.00 $6,432 6. 6' Forcemain LF 335 $21.10 $7,069 7. 4' Forcemain LF 120 $19.10 $2,292 8. Lift Station EA 1 $216,164.00 $216.164 9. 6'Sanitary Service-Open Cut LF 585 $25-90 $15,152 10, 6'Sanitary Service- Directional Drilled LF 555 $36 40 $20,202 Subtotal: $354,248 STORM SEWER 7. 12'Dia. RCP-Open Cut LF 1,400 $21.20 $29,680 2. 15' Dia.RCP LF 278 522.50 $6,255 1' Dia. RCP LF 70 $33.00 $2,310 3. 2 4. 2 ' Dia.RCP LF 200 $40.90 $8,160 LF 900 $12.60 $11,340 S. Trench Backfilt 6. Inlet,Type A,24'Dia. EA 7 $1,298.00 $9,086 7. Inlet Manhole 48'Dia. � EA 14 $1,907.00 526.698 S. Catchtaasin,48'Dia. EA 3 $1.6tt.00 $4,833 g. 12' Dia.Headwall EA 6 5559 00 $3,354 10. 27' Dia.Headwall EA 1 $1,300.00 $1.300 River Oaks Subdivision - East and West Opinion of Probable Cost (Revised August 4, MO) 11. 4'Storm Service•Open Cut LF 435 $10.90 $4,742 12. 4' Storm Service- Directional Drilled LF 205 $15.00 $3,075 13. 6'Storm Underdrain LF 100 $15.00 $1,500 Subtotal: $112,353 IV. ROADWAY: UNITQUANTITY UNITCOST TOTAL ITEM DESCRIPTION 1 CA-6 Stone Base, 11' SY 4,600 $8.25 $37,950 2. 2.0"Bituminous Concrete Surface SY 4,600 . 5 $21,610 $5 3. 2.5' Bituminous Binder Course SY 4,600 .35 24, 0 4 P.C.C.86.12 Curb&Gutter LF 3.300 $7.75 $25,575 5. 5"P.C.C. Sidewalk,5'Wide w/base SF 14,125 $2.95 $41.669 6. 5'P.C.C. Sidewalk,8'Wide w/base SF 12,000 $3.40 $40,800 7. 5"P.C.C.Sidewalk,10'Wide w/base SF 6,000 $3.40 $20,400 8. Street Lighting LS 1 $40,000.00 $40.000 Subtotal: $252,854 V. DRIVEWAYS: REbI DESCRIPTION UNIT QUANTITY UNITCOST TOTAL 1. 6'P.C.C. Driveway Apron w/stone base SF 6,475 $4.00 ,900$84 2. Driveways EA 28 $3,000.00 84,000 Subtotal: $109,900 VI. RESTORATION & LANDSCAPING: ITEM DESCRIPTION UNIT QUANTITY UNIT C057 TOTAL 1. Street Tree EA 28 5500.00 $14,000 2. Parkway Sodding SY 4,000 S4.00 $16,000 3. Seeding EA 28 $1,000.00 $26.000 Subtotal: $58,000 VII. PRAIRIE ROAD IMPROVEMENTS: UNITQUANTITY UNIT COST TOTAL ITEM DESCRIPTION 015 1. Pavement Removal, 12'(300mm) SY 755 $4.30 $3,248 2. Storm Sewer Removal 12"(300mm) EA 755 $4.00 $1,015 3. Catch Basin Removal EA 7 $145.00 S1,015 EA 2 $265.00 $530 4. Manhole Removal CY 785 $22.93 $18,000 5. Undercut and Backtill S. Protective Coating SY 2,653 $2.74 $7,278 7. Pavement Patching,Type A LF 713 $1.81 $5,000 6. Earth Excavation(widening), 12' (300mm) CY 413 a7.61 $7,343 9. Storm Sewer,RCP, 12'(300mm) LF 4 4 $21.1 5$932 10. Storm Sewer.RCP, 15"(375mm) LF 7 521.0 S932 112 11. Strorm Manhole,48'Diameter(1.2m) EA 7 $$839 00 $1,278 12. Flared End Section, 12'(300mm) O 2 5$14.68 $1,240 13. Aggregate Base Course,Type'8', 12"(300mm) TON 2,401 514.68 $35�40 14. Bituminous Base Course, 10"(235mm)(MS 1700) SY 108 $27.48 $2,973 Bituminous Concrete Surface Course, Mix'C',Gass 1,Type 2, 15. TON 29 $59.54 $t,727 2•(50mm) 16. a turninous Concrete Binder Course, Mix'S',Type 2,in 2-1• TON 22 $88.09 $1,938 1/2"(40mm) 17. Aggregate Shoulders,6"(150mm) SY 108 $27.90 $3,014 t8 Portland Cement Concrete Pavement, 10' (250mm) SY 2,653 $38.84 $103,032 19. Combination Concrete Curb and Gutter, 56.24(815.60) LF 1,404 $17.51 $24.584 20. Concrete Median.Type SB-6.12(S&15.30) LF 197 $20.29 $3,998 River Oaks Subdivision - East and West Opinion of Probable Cost (Revised August 4,2000) 21. &tumnous Surface Removal,Cold Milling.2' (50mm) SY 253 $6.66 $1,684 22. Bituminous Materials(Prime Coat) GAL 53 $1 25 $66 23. Fiberglass Fabric Repair System,24"(600rrm) SY 37 $8.78 $325 24. Portland Cement Concrete Sidewalk,5' (125mm) SF 5,070 S2.95 $14,954 25. Furnishing and Placing Topsoil,4"(100mm) SY 3,773 $O 93 $3,519 26. Trench Backfill SY 109 $826 $900 27. Seeding and Mulch SY 3.773 $1.01 $3,795 28. Temporary Pavement Marking LS 1 $2'000 00 S2'000 29. Paint Pavement Marking Line,4'(100mm) LF 1,549 $0.48 $746 30. Paint Pavement Marking Line, 5'(125mm edgeline) LF 1,549 $0.53 $826 31. Paint Pavement Marking Line,6'(150mm) LF 200 $0.73 $146 32. Paint Pavement Marking Line, 120(300mm) LF 184 $1.45 $267 33. Paint Pavement Marking,Letters&Symbols $F 73 $1 36 $100 34. Guardrail and Type 1 Terminals LF 75 $5 73 S430 35. Erosion ControlLS 1 $4,000.00 $4,000 $2 36. Traffic Control and Protection(8%of Construction Cost) LS 1 Subtotal: $292,98989 Proiect Summary i. TREE AND STUMP REMOVAL: $67,178 G AND FINAL SEEDING $ 11. EROSION CONTROL, MASS GRADIN $83�99 III. UTILITIES: WATER $354,248 III. UTILITIES: SANITARY $112,353 Ili. UTILITIES: STORM $252,854 IV. ROADWAY: $109,900 V. DRIVEWAYS: $58,000 VI. RESTORATION AND LANDSCAPING: $292,989 VII. PRAIRIE ROAD IMPROVEMENTS: $159 826 Vill. CONSTRUCTION ENGINEERING (10% OF 1. -VII.) TOTAL: $1,758,081 ENGINEERING REVIEW b INSPECTION FEE(3.5%) $61,533 BOND AMOUNT(100%)LESS ITEM Vil PRAIRIE ROAD($1,465,092) $1,582,299 STORM SEINER DEPOSIT($1.00 PER L.F.) $2'109 SANITARY SEWER DEPOSIT($1.00 PER LF.) $2,330 PAVEMENT EVALUATION FEE($15.00 PER L.F.) $24,750 DIA CASH DEPOSIT(1%OF BOND AMOUNT) $15,000 BALANCE TO BE BONDED(BOND AMOUNT-CASH DEPOSIT) -Since Cewalf Hamilton Associates Inc. Has No Control Over the Cost of Labor, Materials, or Equipment, or Over the Contractors Methods of Determining Prices, or Over Competitive Bidding of Market Conditions, Opinions of Probable Costs, as Provided for Herein,Are to be Made on the Basis of Experience and Qualification$and Represent he Best not �g�tt Hot Design Professional Familiar with the Construction Industry. Gewalt Hamilton Associates, Inc., Guarantee That Proposals, Bids, or The Construction Costs Will Not Vary From Opinions of Probable Cost Prepared for the Owner. TOTAL. P.04 Board Agenda Item Submittal XI-G Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Approval of Development Improvement Agreement&Final Plat of Subdivision for U-Stor-It Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/16/2000 08/21/2000 ❑ Consent Agenda PW ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Engineering approval of this project is recommended subject to the following conditions: 1. Village Board approval of the attached Development Improvement Agreement. 2. Receipt of the project's security in a form acceptable to the Village Attorney. 3. Receipt of LCDOT Highway Right-of-Way Construction permit. 4. Receipt of the Wisconsin Central Crossing agreement. 5. Receipt of the IEPA Watermain Construction permit. 6. Receipt and approval of the Declaration of Covenants. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El DIA- U-STOR-IT.pc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Form Prepared: 4/10/86 U-STOR-IT Revised: 10/17/88 Development Name DEVELOPMENT IMPROVEMENT AGREEMENT THIS AGREEMENT, made and entered into as of this day of 2000, by and between the VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation, and having its office at Village Hall, 50 North Raupp Boulevard, Buffalo Grove, Illinois, (hereinafter called "Village") and U-STOR-IT (BUFFALO GROVE) LLC (hereinafter called "Developer") . WITNESSETH: WHEREAS, in compliance with the Village's Development Ordinance and pursuant to the Annexation Agreement, Ordinance No. 99-99 (Annexation Agreement or PUD Ordinance or Agreement) dated December 20, 1999 , Developer has submitted to the Village a Plat of Subdivision designated as Exhibit "A", attached hereto, which Subdivision Plat has been approved by the Plan Commission of the Village, and, Developer desires to improve the real property described in said Subdivision Plat; and, WHEREAS, the Village is willing to approve said Subdivision Plat, provided that this Agreement is executed to insure the completion of certain site improvements, as a condition precedent to the issuance of building permits for any buildings to be constructed on the property. NOW, THEREFORE, it is mutually agreed as follows: 1. Developer shall furnish, or cause to be furnished, at their own cost and expense, all the necessary material, labor, and equipment to complete the improvements listed on Exhibit "B" attached hereto, and all other site improvements not specifically set forth, which are required by applicable ordinances or agreements, all in a good and workmanlike manner and in accordance with all pertinent ordinances and regulations of the Village and in accordance with the plans and specifications, dated February 21, 2000 , shown on Exhibit "C" attached hereto, including any subsequent revisions requested by the Developer and approved in writing by the Village pursuant to the Village's Development Ordinance, which Exhibit has been prepared by , who are registered professional engineers and Exhibit "D", attached hereto consisting of the Landscaping Plan and as approved by the Village's Appearance Control Commission. All utility lines and services to be installed in the street shall be installed prior to paving. 2. Attached hereto as Exhibit "E" is a complete cost estimate for the construction of the improvements described in Exhibit "B" hereto. Upon the execution of this Agreement and prior to the recordation of the Plat of Subdivision, the Developer shall deposit a Letter of Credit, bond, or other security, acceptable to and in a form and :substance approved by the Village as further described in Paragraph 9 herein. Letter of Credit, bond, or other security shall originally be in the amount of $ 345, 432.08 3. All work shall be subject to inspection by and the approval of the Village Engineer. It is agreed that the contractors who are engaged to construct the improvements described in Paragraph 1 hereof are to be approved by the Village Engineer and that such approval will not be unreasonably withheld. 4. The Developer has paid the Village a Review and Inspection fee, as required by Ordinance. It is understood that said fee is based on the amount of the contracts or cost estimate for those items listed in Exhibit "B". 5. Prior to the time the Developer or any of its contractors begin any of the work provided for herein, the Developer, and/or its 2 contractors shall furnish the Village with evidence of insurance covering their employees in such amounts and coverage as is acceptable to the Village. In addition, by its execution of this Agreement, the Developer agrees to protect, indemnify, save and hold harmless, and defend the Village of Buffalo Grove and its employees, officials, and agents, against any and all claims, costs, causes, actions, and. expenses, including but not limited to attorney's fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or other entity, including the employees or officers or independent contractors or sub-contractors of the Developer or the Village, on account of personal injuries or death, or damages to property occurring, growing out of, incident to, or resulting directly or indirectly, from the performance of work by the Developer, independent contractors or sub- contractors or their officers, agents, or employees. The Developer shall have no liability or damages for the costs incident thereto caused by the sole negligence of the Village. This hold harmless shall be applicable to any actions of the Developer, independent contractor, or sub-contractor prior to the date of this Agreement if such prior actions were approved by the Village. 6. The Developer shall cause said improvements herein described to be completed within twenty-four (24) months following the approval of the Plat as shown in Exhibit "A" by the President and Board of Trustees, except Public Parks and Detention Areas which shall be completed within twelve (12) months, and except any improvements for which specified time limits are noted on the approved plans, Exhibit "C" which shall be completed within the specified time limits shown on the plans. If work is not completed within the time prescribed herein„ the Village shall have the right to call upon the Letter of Credit, bond, or other security, in accordance with its terms, for the purpose of completing the site 3 improvements. Upon completion of the improvements herein provided for, as evidenced by the certificate or certificates of the Village President and Board of Trustees, the Village shall be deemed to have accepted said improvements, and thereupon, the Letter of Credit, bond, or other security, shall automatically be reduced to serve as security for the obligations of the Developer as set forth in Paragraph 7 hereof. The Developer shall cause its consulting engineers to correct drawings to show work as actually constructed and said engineers shall turn over high quality mylar reproducible copies thereof to the Village to become the Village's property prior to acceptance of the improvements by the President and Board of Trustees. 7. The Developer for a period of one year beyond formal acceptance by the Village of any improvement described in Exhibit "B" hereof, shall be responsible for maintenance repairs and corrections to such improvements which may be required due to failures or on account of faulty construction or due to the developers and/or contractors negligence. The obligation of the Developer hereunder shall be secured by the Letter of Credit, bond, or other security as further described in Paragraph 9 hereof. 8. It is agreed that no building permit shall be granted by any official for the construction of any structure until required utility facilities (to include, but not by way of limitation, sanitary sewer, water and storm sewer systems) have been installed and made ready to service the individual lots concerned; and that roadways (to include curbs) providing access to the subject lot or lots have been completely constructed except for the designed surface course. It is understood and agreed that building permits may be granted for buildings on specific lots to which utility facilities have been installed and made ready for service and to which roadways have been constructed as described above, notwithstanding the fact that all improvements within the Development may 4 not be completed. 9.A. The obligations of the Developer hereunder as to the deposit of security for the completion of improvements (Exhibit "B" hereof) and the one year maintenance of said improvements after acceptance by the Village (Paragraph 7) shall be satisfied upon delivery to the Village of a Letter of Credit, bond, or other security, issued by in favor of the Village in a form acceptable to the Village. The Letter of Credit, bond or other form of security shall be made subject to this Agreement.. B. In additi n to the terms, conditions, and covenants of the Letter of Credit, bond, or other security, the Village hereby agrees to draw funds or to call said performance guarantee under such security solely for the purpoSE of payment for labor and materials supplied or to be supplied, by engineers, contractors, or subcontractors, to, or for the benefit of U-STOR-I , or the Village, as the case may be, under the provisions of this Agreement and the said improvements for which payment is being made shall have been completed, or will be completed, in substantial accordance with the plans and specifications described herein. C. The Village further hereby agrees that to the extent that the Developer causes the commitments of this Agreement to be completed, the outstanding liability of the issuer of the Letter of Credit, bond, or other security, under said security, shall, during the course of construction of the improvements, approximate the cost of completing all improvements and paying unpaid contract balances :for the completion of the improvements referred to in this Agreement. Until all required tests have been submitted and approved by the Village for each of the construction elements including, but not limited to, earthwork, street pavements, parking area pavements, sanitary sewers and watermains, a minimum of that portion of the surety for each 5 element shall be subject to complete retention. All improvements are subject to a minimum fifteen (15%) percent retention until final acceptance by the Village. D. In order to guarantee and warranty the obligations of paragraph 7 herein, an amount equal to fifteen (15%) percent of the total amount of the Letter of Credit, bond, or other security or an amount equal to fifteen (15%) percent of the cost estimate of the individual improvement (s) shall be retained in the Letter of Credit, bond, or other security for a period of one year beyond formal acceptance by the Village of the improvement (s) . E. As a portion of the security amount specified in Paragraph 2, the Developer shall maintain a cash deposit with the Village Clerk in the amount of Five Thousand Dollars ($ 5,000.00--------) . If roads are not maintained with a smooth and firm surface reasonably adequate for access of emergency vehicles such as fire trucks and ambulances, or if any condition develops which is deemed a danger to public health or safety by the Village of Buffalo Grove due to the actions of the Developer or his failure to act; and after written notice of this condition, the Developer fails to immediately remedy the condition; then the Village may take action to remedy the situation and charge any expenses which results from the action to remedy the situation to the cash deposit. Upon notification that the cash deposit has been drawn upon, the Developer shall immediately deposit sufficient funds to maintain the deposit in the amount of Five Thousand Dollars ($ 5,000.00-------) . If the Developer has not made the additional deposit required to maintain the total cash deposit in the amount of Five Thousand Dollars ($ 5, 000.00--------) within three (3) days from the date he received notice that such additional deposit was required, it is agreed that the Village may issue a Stop Work Order or also may revoke all permits which the Developer had been granted. This 6 cash deposit shall continue to be maintained until the maintenance guarantee period has lapsed. The deposit may be drawn upon by the Village if the conditions of this Agreement, except in eases of danger to public health and safety as determined by the Village in which case the deposit may be drawn upon immediately following notice to the Developer and his failure to immediately remedy the situation. After termination of the one year maintenance period and upon receipt by the Village Clerk of a written request for release of the deposit, the Village will either notify the Developer that the improvements are not in a proper condition for final release of the deposit, or shall release the deposit within fifteen (15) days. F. In addition to the terms, covenants, and conditions of the Letter of Credit, bond, or other security, the Developer hereby agrees that no reduction shall occur in the outstanding liability of the issuer thereunder, except on the written approval of the Village; however, in all events, the Village shall permit such Letter of Credit, bond, or other security, to expire, either by its terms, or by return of such Letter of Credit, bond, or other security to the Developer, upon the expiration of one (1) year from the acceptance of the improvements referred to herein by the Village. To the extent that the provisions of Paragraph 9 herein, and of the Letter of Credit, bond, or other security, permit the Village to draw funds under such Letter of Credit, bond, or other security, the Village hereby agrees to reduce the outstanding liability of the issuer of the Letter of Credit, bond, or other security to the extent that funds are disbursed. 10. Any Letter of Credit, bond, or other security shall provide that the issuer thereof shall not cancel or otherwise terminate said security without a written notice being given to the Village between thirty (30) days and forty-five (45) days in advance of termination or cancellation. 7 11. Developer shall install any additional storm sewers and/or inlets which are required in order to eliminate standing water or conditions of excessive sogginess which may, in the opinion of the Village Engineer, be detrimental to the growth and maintenance of lawn grasses. 12. No occupancy permit shall be issued until all exterior lighting specified on Exhibit "C" is installed and operational. 13. The Developer acknowledges that until final acceptance, he is responsible for providing snow and ice control along any streets within the Development which are adjacent to occupied properties or necessary to provide access to occupied properties. The Developer agrees to pay the Village an annual fee for providing snow and ice control along these streets. The fee rate shall not exceed the Village's average budgeted snow and ice control cost per mile of Village streets for which this service is provided with a minimum charge being based upon one-half (1/2) mile. It is the Developers responsibility to provide a map of the applicable areas and the fee payment within thirty (30) days of notification of the annual fee rate. If not paid, the fee may be withdrawn by the Village from the cash deposit described in Paragraph 9-E. 14. The Developer acknowledges that he is responsible for the proper control of weeds, grass, refuse, and junk on all property which he owns within the Village in accordance with Chapter 8.32 of the Buffalo Grove Municipal Code. It is further agreed that the Developer shall continue to be responsible for the proper maintenance of any parcels of property for which the Developer transfers ownership to the Village until such time as the Development's improvements are accepted by the Village in writing in accordance with the provisions of this agreement. If the Developer fails to perform his maintenance responsibilities established in either this paragraph or Chapter 8.32, the Village may provide a written notice to the Developer of the improper 8 maintenance condition. If proper maintenance is not completed within ten (10) days after the Developer is provided this notice, the Village may perform the maintenance and deduct the costs of the maintenance from the cash deposit described in Paragraph 9. 15. The Developer agrees that no improvements constructed in conjunction with this project are sized or located in such a way as to warrant any recapture payment to the Developer pursuant to any applicable previous agreements. 16. This Agreement and the obligations contained herein are in addition to, and not in limitation of, all other agreements between the Parties hereto including, without limitation, the Annexation Agreement, Ordinance No. 99-99 (Annexation Agreement or PUD Ordinance) dated December 20, 2000 and the obligations contained therein. 17. Paragraph(s) N/A are attached hereto and made a part hereof. IN WITNESS WHEREOF, the Village has caused this Agreement to be executed as has the Developer, all as of the date first above written. VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation By DEVELOPER - U-STOR-IT (BUFFALO GROVE) LLC By 9 i i i U-STOR-IT (Development Name) 'i DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT A i The Plat of Subdivision prepared by James R. Dietz i entitled U-STOR-IT, BUFFALO GROVE consisting of 2 sheet (s) last revised 3-25-2000 i 10 U-STOR-IT (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT B All improvements, both public and private, including earthwork, streets, driveway and parking area pavements, sidewalks, sanitary and storm sewers, watermain, drainage and storm detention facilities, site grading, street lighting, landscaping, survey monuments and benchmarks. { i 1 I I I { i I i I I 11 i U-STOR-IT (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT I EXHIBIT C i i i i Plans prepared by Groundwork, Ltd. i entitled U-STOR-IT i consisting of 10 sheet (s) last revised 7-19-2000. i i i 12 U-STOR-IT (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT D i Landscaping Plan prepared by Pugley & Lahaie, Ltd. i Entitled U-STOR-IT consisting of 1 sheet(s) last revised 6-12-2000 Approved: 7/6/2000 G:\ENGINEER\FORMS\DIA - U-STOR-IT.doc 13 08/16/00 13:51 FAX 8474130314 GROUNDWORK LTD VBG ENG Dept Q 002 PROPOSED U-STOR-IT August 16,2000 APTAKISIC AND FRILLMAN GW#E105 BUFFALO GROVE,ILLINOIS E105EST.XLS ENGINEER'S OPINION OF PROBABLE COST ITEM NO,DF.SCRTTPTION COST A. SANITARY SEWER $51,256.00 B. WATER DISTRIBUTION $31,646.00 C. STORM SEWER $47,679.00 D. EARTHWORK $21,300.00 E. PAVING $57,468.50 F. CONCRETE $34,907.00 G. MISCELLANEOUS ITEMS $50,720.00 Sub-Total= $294,976.50 CONSTRUCTION ENGINEERING(10%A-G) $29,497.65 Construction Total= $324,474.15 PRELIMINARY ENGINEERING REVIEW FEE(1%) $ 74 ENGINEERING REVIEW&INSPECTION FEE(3.5%) $11,356.60 BOND AMOUNT(108%) $350,432.08 STORM SEWER DEPOSIT($1.00 PER L.F.) $924.00 SANITARY SEWER DEPOSIT($1.00 PER L.F.) $481.00 PAVEMENT EVALUATION FEE($0.15 PER S.Y.) $501.00 DIA CASH DEPOSIT(1%OF BOND AMOUNT-MIN.$5000) $5,000.00 BALANCE TO BE BONDED(BOND AMOUNT-CASH DEPOSIT) $345,432.08 CONSTRUCTION WATER 501.25 <A 062-38790 3 REGISTERED i PROFESSI NAL ENGI R or '', et 08/16/2000 WED 14:49 [TX/RX NO 52711 08/16/00 13:52 FAX 8474130314 GROUNDWORK LTD VBG ENG Dept IM003 PROPOSED COMMERCIAL DEVELOPMENT August 16,2000 APTAKISIC AND BUFFALO GROVE ROAD GW#E105 BUFFALO GROVE,ILLINOIS Engineer's Opinion of Probable Cost Item Amount No. Description Quantity Unit Price Dollars Dollars SANITARY SEWER A-1 8"Sanitary Sewer 198 LF $22.00 $4,356.00 A-2 Manhole,48"Dia. 2 EA $1,800.00 $3,600.00 A-3 2"Force Main 506 LS $22.00 $11,132.00 A-4 Connect to Existing 1 EA $900.00 $900.00 A-5 Auger under Railroad 115 LF $220.00 $25,300.00 A-6 Granular Backfill,Mains 88 LF $11.00 $968.00 A-7 Manhole,48"Dia.-Lift Station 1 EA $2,500.00 $2,500.00 A-8 Air Release Valve Manhole 1 EA $2,500.00 $2,500.00 Sub-Total= $51,256.00 WATER DISTRIBUTION B-1 Water Main,8" 442 LF $25.00 $11,050.00 B-2 8"Pressure Connection in 60"Dia.vault 2 EA $4,000.00 $8,000.00 B-3 Hydrant and Aux.Valve 2 EA $1,600.00 $3,200.00 B-4 Pressure Test 486 LF $1.00 $486.00 B-5 8"Valve in 48"Vault 1 EA $2,500.00 $2,500.00 B-5 1-1/2"Water Service wl B-Box 1 EA $3,000.00 $3,000.00 B-6 Granular Backfill,Mains 310 LF $11.00 $3,410.00 Sub-Total= $31,646.00 STORM SEWER C-1 Storm Sewer,RCP, 12" 309 LF $14.00 $4,326.00 C-2 Storm Sewer,RCP, 15" 240 LF $16.00 $3,840.00 C-3 Storm sewer,RCP, 18" 375 LF $20.00 $7,500.00 C-4 Storm Sewer Connections (8"PVC) 343 LF $12.00 $4,116.00 C-5 4"Perforated PVC underdrain in geotextile"sock"with 342 LF $16.00 $5,472.00 granular trench C-6 Manhole,48"Dia. 4 EA $1,200.00 $4,800.00 C-7 Catchbasin,48"dia. 2 EA $1,200.00 $2,400.00 C-8 Outfall Structure 1 EA $2,000.00 $2,000.00 C-9 Inlet,24"Dia. 5 EA $600.00 $3,000.00 C-10 Headwall, 12" 2 EA $350.00 $700.00 C-11 Headwall, 15" 2 EA $420.00 $840.00 C-12 Headwall, 18" 1 EA $600.00 $600.00 C-13 Granular Backfill,Mains 735 LF $11.00 $8,085.00 Sub-Total= $47,679.00 EARTHWORK D-1 Topsoil Stripping 3,000 CY $2.50 $7,500.00 D-2 Clay Excavation 4,000 CY $3.00 $12,000.00 D-3 Erosion Control 1,200 LF $1.50 $1,800.00 Sub-Total= $21,300.00 08/16/2000 WED 14:49 1TX/RX NO 52711 08/16/00 13:52 FAX 8474130314 GROUNDWORK LTD VBG ENG Dept 10004 PROPOSED COMMERCIAL DEVELOPMENT August 16,2000 APTAKISIC AND BUFFALO GROVE ROAD GW#E105 BUFFALO GROVE,ILLINOIS Engineer's Opinion of Probable Cost Item Amount No. Description Quantity Unit Unit cost Dollars PAVING E-1 Aggregate Base Course,7" 1,745 SY $7.00 $12,215.00 E-2 Aggregate Base Course, 10" 1,595 SY $9.50 $15,152.50 E-3 Bituminous Concrete Surface, 1-1/2" 3,340 SY $3.20 $10,688.00 E-4 Bituminous Concrete Binder, 1-1/2" 3,340 SY $3.20 $10,688.00 E-5 3-1/2"BAM Base Course 1,745 SY $5.00 $8,725.00 Sub-Total= $57,468.50 CONCRETE F-1 Curb and Gutter,B:6-12 1,652 LF $10.00 $16,520.00 F-2 PCC Bike Path, 10'wide 3,260 SF $3.00 $9,780.00 F-3 Concrete Walks,width varies 1,408 SF $3.20 $4,505.60 F-4 PCC Bike Path, IO'wide(By Village) 1,367 SF $3.00 $4,101.00 Sub-Total= $34,907.00 MISCELLANROUS IT .M G-1 Topsoil Respread,6" 4,960 SY $1.50 $7,440.00 G-2 Sodding 2,660 SY $3.00 $7,980.00 G-3 Seeding&Native Plantings 2,300 SY $1.00 $2,300.00 G-4 Landscaping 1 LS $15,000.00 $15,000.00 G-5 Off-site Ditch Grading 1 LS $3,000.00 $3,000.00 G-6 Street Lights-Type D 3 EA $5,000.00 $15,000.00 G-6 Street Lights-Type B 2 EA $5,000.00 $10,000.00 Sub-Total= $50,720.00 Total= $246,220.50 08/16/2000 WED 14:49 [TX/RX NO 52711 Board Agenda Item Submittal xII-A Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Ordinance 2000-_:Vacating Certain Public Street and Right-of-Ways in Frillman Park Subdivision(U-Stor-It) (Frillman Avenue, Roadway Road and Alley)and Plat of Vacation Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/16/2000 08/21/2000 ❑ Consent Agenda PW ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other Yes ❑ No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is an Ordinance and Plat providing for the vacation of certain streets concerning the above-mentioned development. Approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Frillman -Vacation Ord.pc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2000- AN ORDINANCE VACATING CERTAIN PUBLIC STREETS and RIGHT OF WAYS IN FRILLMAN PARK SUBDIVISION (U-STOR-IT) (FRILLMAN AVENUE, ROADWAY ROAD and ALLEY) WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the hereinafter described public streets, and alley (hereinafter "right of ways") in the Frillman Park subdivision are municipal rights of way and are no longer necessary; and WHEREAS, it has been determined that the lands abutting said right of ways are owned by U-STOR-IT Buffalo Grove L.L.C., an Illinois Limited Liability Company; and WHEREAS, the Corporate Authorities of the Village have determined that the nature and extent of the public use or public interest to be subserved is such as to warrant the vacation of said right of ways and that the relief to the public from any burden and responsibility of maintaining same constitutes a public use or public interest authorizing said vacation. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OR BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS. Section 1: The preambles hereto are hereby incorporated herein and made a part if this ordinance. Section 2: The following described right of ways be and hereby are vacated: THAT PART OF FRILLMAN AVENUE LYING NORTH OF ROADWAY ROAD AS DEDICATED BY DOCUMENT NO. 1404289, AND SOUTH OF A LINE PARALLEL WITH AND 33 FEET SOUTH OF THE NORTH LINE OF THE NORTHEAST QUARTER OF SECTION 28, AS SHOWN ON THE PLAT 1 OF FRILLMAN PARK, BEING A DIVISION OF PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 28, AND PART OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 27, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF, RECORDED JULY 1, 1887 AS DOCUMENT 35931, IN BOOK "A" OF PLATS, PAGE 63, IN LAKE COUNTY, ILLINOIS. THE 20 FOOT WIDE ALLEY, (EXCEPT THE NORTH HALF OF THAT PART ADJACENT TO LOTS 1 AND 2 IN BLOCK 1) IN BLOCK 1 IN FRILLMAN PARK, AS SHOWN ON THE PLAT OF FRILLMAN PARK, BEING A DIVISION OF PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 28, AND PART OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 27, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF, RECORDED JULY 1, 1887 AS DOCUMENT 35931, IN BOOK "A" OF PLATS, PAGE 63, IN LAKE COUNTY, ILLINOIS. ROADWAY ROAD AS DEDICATED BY DOCUMENT NO. 1404289, DECEMBER 12, 1968, IN THE NORTHEAST QUARTER OF SECTION 28, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN LAKE COUNTY, ILLINOIS. Section 3: A Plat of Vacation of said right of ways is attached hereto and made a part hereof as Exhibit"A". Section 4: That title to said vacated right of ways is hereby declared to be vested in U-STOR-IT Buffalo Grove L.L.C.. an Illinois Limited Liability Company who is the owner of the subdivided land abutting said rights of way. 2 Section 5: This ordinance shall be full force and effect from and after its passage by the affirmative vote of at least three-fourths (1/4) of the Village Trustees then holding office. This ordinance shall not be codified. Ayes: Nays: Absent: Passed: , 2000. Approved: , 2000. Approved: Elliot Hartstein Village President ATTEST: Village Clerk Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove,IL 60089 Prepared by: William G.Raysa 1140 Lake Street Oak Park,IL 60301 C:\OFFICE\WPWIN\WPDOCS\MISC\Ordinance\2000\Frillman.wpd Aug.16,00 3 Board Agenda Item Submittal xII-B Requested By: Edward Schar Entered By: Shirley Bates Agenda Item Title: Ordinance No.2000- granting a variation to Section 15.20.050 of the Buffalo Grove Fence Code, requested by Michael and Dana Pinsel,2901 Acacia Terrace,for the purpose of installing a five(5)foot fence surrounding the rear lot abutting the Arboretum Golf Course. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/31/2000 08/21/2000 0 Consent Agenda g&Z 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Per the Board's request,Mr. and Ms. Michael and Dana Pinsel are present this evening to discuss the proposed special variation to install a five (5) foot fence surrounding the rear yard abutting the Arboretum Golf Course. This issue was discussed at the last Village Board Meeting, 8/7/2000. The Zoning Board of Appeals has reviewed this application and recommends approval by ordinance. Two draft ordinances are attached for review; one includes Section 3,providing special conditions subject to approval;the second draft Ordinance does not include these special provisions. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files u .. fence1.pdf 11 PinselOrd1.PDF 11 PinselOrd2.PDF Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF BUFFALO GROVE, ILLINOIS ZONING BOARD OF APPEALS - - FINDINGS OF FACT VARIATION TO FENCE CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS : I . SUBJECT PROPERTY: A. Petitioner (s) : Richard and Dana Pinsel B. Property: 2901 Acacia Terrace C. Legal Description: As set forth in the Warranty Deed - Exhibit "G" D. Lot Size: Front : 90 . 00 feet Side : 200 . 00 feet Rear: 155 . 26 feet Side : 200 . 00 feet 1 . Characteristics of Lot : 2 . Characteristics of House : 2-story brick and frame single family dwelling 3 . 3 . Anything distinguishing about house and lot : Rear lot line abuts Arboretum Golf Course II . CHARACTERISTICS OF THE SURROUNDINGAREA: A. Location: Lot 498 in The Woodlands at Fiore, Unit 8 B. Similar Houses and Lots : Yes, in the same subdivision C. Similar Variations : No D. Public Rights of Way: Acacia Terrace, Public parkway and public sidewalk Adjacent Lots : 1 . Line-Of-Sight : N/A III . VARIATION SOUGHT: A. Fence Code, Section 15 . 20 . 050 Pertaining to Golf Course Lots B. Description of Variation: Petitioners requested a five (5) foot fence surrounding the rear yard (with no swimming pool) IV. EXHIBITS DEPICTING VARIATION: 1 . Plat of Survey - Exhibit "A" 2 . Letter - dated June 19, 2000 - Exhibit "D" 3 . Letter from physician - Exhibit "I" 3 . Diagram of Fence - Exhibit "E" Variation Power and Criteria: Section 15 . 20 . 110 a. Allows the Zoning Board of Appeals to vary the Fence Code where there is sufficient evidence that the presence, or absence of a particular fence, or screening, would not be detrimental to the public health, safety and welfare. IV. PUBLIC HEARINGS : A. After due notice as required by law, a copy of said publication notice, being attached here to as Exhibit "C" , the Zoning Board of Appeals held a public hearing on the proposed variation on Tuesday, July 18, 2000 at the Buffalo Grove Village Hall, 50 Raupp Boulevard. B. The reasons for requesting a variation were : 1 . Safety of special needs child. No individuals testified on behalf of the petitioner. No objectors appeared at the hearing. No written objections were received. V. FINDINGS : A. The Zoning Board of Appeals finds that : The petitioner met the burden of presenting sufficient evidence to show that the proposed fence would not be detrimental to the public health, safety and welfare. B. Attached hereto, and made a part hereof, as Exhibit "J" are the minutes of Tuesday. July 18, 2000 . C. Conditions, or restrictions imposed: Fence to be constructed with materials approved by the Village and pursuant to the plat of survey submitted with the petition. Accordingly, by a vote of 5 to 0, 1 abstention, the Buffalo Grove Zoning Board of Appeals recommends that the Village Board of Trustees grant the variation requested by Richard and Dana Pinsel, 2901 Acacia Terrace of Fence Code, Section 15 . 20 . 050, pertaining to Golf Course Lots, to allow the applicant to construct a five (5) foot fence surrounding the rear yard abutting the Arboretum Golf Course . Dated - July 18, 2000 VILLAGE OF BUFFALO GROVE, IL ZONING BOARD OF APPEALS By: Bruce R. Entman Chairman sb WARRANTY DEED ZONING BOAFIL)OF APPEALS TENANCY BY THE ENTIRETY EX H I B I T 3866427 Filed for Record in: MAIL TO: LAKE COUNTY IL SUE BERMAN FRANK J. NU9TRA-RECORDER 1996 3023 GREENWOOD AVENUE On Aug 23 At HIGHLAND PARK, Illinois 60035 Receipt #4.24pa 28780 Doc/Type : WD NAME & ADDRESS OF TAXPAYER: Deputy - Cashier #4 MICHAEL J. PINSEL 2901 ACACIA BUFFALO GROVE, Illinois 60089 GRANTOR(S) , MARK B. SLEPAK and PAMELA D. SLEPAK, HIS WIFE of BUFFALO GROVE, in the County of LAKE, in the State of Illinois, for and in consideration of Ten Dollars ($10.00) and other good and valuable consideration in hand paid, CONVEY(S) and WARRANT(S) to the GRANTEE(S) , MICHAEL J. PINSEL and DANA E. PINSEL, HIS WIFE, husband and wife, of 87 WILLOOW PARKWAY, BUFFALO GROVE, in the County of LAKE, in the State of Illinois, not as TENANTS IN COMMON and not as JOINT TENANTS, but as TENANTS BY THE ENTIRETY, the following described real estate: M AGE OF BUFFALO GROVE See Legal Description Attached REAL ESTATE TRANSFER TAX Permanent Index No: 8646 $ 15-17-305-009 lo122 "`E Property Address:2901 ACACIA, BUFFALO GROVE, Illinois 60089 /fir SUBJECT TO: (1 ) General real estate taxes for the year 1996 and subsequent years. ( , . w hereby relea Homestead Exemption Laws of the State of Illinois. To HAVE AND TO HOLD said premises not as TENANTS IN COMMON and not as JOINT TENANTS but as TEN.�9TS BY THE ENTIRETY. I D TF -I)t /S day of V°r , 19 (.. ARK B. L K / ELA D. SLEPAK, HIt WIFE STATE OF ILLINOIS ) ) The foregoing instrument was acknowledged OFFICIAL SEAL ) befor this �lr= PG by SAMUEL EINHORN y LEPAK d PAMELA D. SLEPAK, HIS WIFE NOTARY PUBLIC.(MME�F)ILLINCr, Notary Public MY Comm ISSICM EXI lt-.r..;; 0.2r,.r:j --� --- mission expires COUNTY - ILLINOIS TRANSFER STAMPS Exempt Under Provision of Prepared By: Paragraph Section 4, SAMUEL M. EINHORN Real Estate Transfer Act 9525 WEST BRYN MAWR Date: ROSEMONT, IL 60018 RECORDING Signature: -RE €dWest Land Fitts C¢ymt7an,; ,,.. 952S W.Bryn Mawr, si;;te P.osemont,±Iiinols 60018 lax Vz ausviuy N ZONING BOARD OP APPEALS EXHIBIT Scale, 1 " = 30' m i J _ � 1 _C I 53.74' .:5 ' m • I 1 e Concrete Work {L O � ••-43.79• ��9J• LOT 498 .�i� E • Concr to, a ��a Two Stor � Drive aye a a: Brick 8 Fro y b cu me .; To so a " 6,j s Residence a/ Woo` C� •°��• 14.90• d I o 'a o o ay n C e•� �• N Deck v • 4- 2.7e• N a a h ,� C4ric.�Pati 4C Brick • Chimney P. � ?OO rye• �s a 000, •% 1 - FOR BUILDING LINES. EASEMENIS AND OTHER RESTRICTIONS NOT SHOWN HEREUN• REFER TO YOUR DEED. ABSTRACT CONTRACT ANO LAND DEVELOPMENT ORDINANCES. 2• MORTGAGE REAL ESTATE SURVEY - 00 NOT USE FOR CONSTRUCTION PURPC f_;, 3. SCALING FROM REPRODUCTION- ".Ur ZUrwNG BOARD Opt epRArg iEXHIBIT P IhIl .� °kod - ,. .� - . - zi- G� p -.lam - --- -- '4c- -•�. f /o V �� e ZONING BOARD OF APPEALS � l ., EXHIBIT _ -Z David Dobkin,M.D. Beth 5.Walsh,M.D. Timothy Geleske,M.D. Deidre Anderson,M.D. Kristen Brown,M.D. Michael OBrien,M.D. June 13, 2000 RE: The Pinsel Family To Whom It May Concem: I am the pediatrician for the Pinsel family. Their son Jeremy has an underlying neurologic disorder that is similar to Autism. He also has an abnormally small head and a "low tone" condition. Jeremy has been followed by this office and pediatric neurologists. Although he is 5 years old he is socially severely delayed and cannot function without constant supervision. It is of absolute necessity that locks be on all outside doors at home and that a fence surround his backyard. It is my understanding a near tragedy occurred last week behind his home; efforts should be made to reduce the risk of this episode reoccurring. Please contact me with any questions you may have. Ph-vqerely, David Dobkin, M.D. DD/jsg North Arlington Pediatrics, S.C. 1430 N.Arlington Heights Road Arlington Heights Illinois 60004 tel(847)253-3600 fax(847)253-3912 ZONING BOARD OF APPEALS 1' CLASSIC Traditional •� ; 1 r PUBLIC NOM Is hereby l that der Buffalo Grove r Board a it Appeals w : ZONING BOARD OF APPEALS had.pudic Hearing at 7:30 P.M.on 18.2000July he in tl1e Coast a the � ,. .• ..�, 14 Vipege Het.50 Raupp Soule-, E A it l► U f 4 �q by 1r t �Plead29011 Aceaa Terrace,for variance a cool p wp�gurpboOurn am Co Lots. Wm afive�( )5 root h oe diet I aMe Arb rake ra.r yma aaadng TO: ZONING BOARD OF APPEALS COMMISSIONERS L LWA=="atF on Unit B.beft a subdMolon Of part a ttre east Ira a the south west 1/4 and at the east 112 a ttu noM went 1/4 a Sao- FROM: EDWARD SCHAR don 17. Towrrshlp 43 Nordr. � oc ding Building Commissioner go'Ian i a,e d,e,.ef roo,de to aao- ber 7, 1W, as Oooan rt zelgslg.era amended by Let- ter a Arrrrrdreare rarm rdad Oo- DATE: July 3, 2000 k9w 11• IM as Document ZM1o2. in lake Can1Y, W Vftp ot Buffalo Grove,nois. DATE OF PUBLIC HEARING: Tuesday, Jul 18, 2000 Bit" Ctrs` Y PubYsMd ingreWHerald 7:30 P.M. —Council Chambers J*1.2M )N Village Hall, 50 Raupp Boulevard RE: 2901 Acacia Terrace, Michael and Dana Pinsel Fence Code, Section 15.20.050—Golf Course Lots 5' fence surrounding the rear yard abutting the Arboretum Golf Course Attached please find the documents and exhibits that have be submitted for the following variance: Request is being made by Michael and Dana Pinsel, 2901 Acacia Terrace, for variance of Municipal Code, Section 15.20.050, pertaining to Golf Course Lots, for the purpose of constructing a five (5) foot fence that would surround the rear yard abutting the Arboretum Golf Course. Notice of this public hearing was published in the Daily Herald on Saturday, July 1, 2000. If you have any questions regarding this matter do not hesitate to contact me at 459-2530. Edward Schar Building Commissioner E S/sb attachments Com. Horwitz seconded the motion. Roll Call Vote: AYE—Teplinsky, Krakauer, Horwitz, Sandler,Windecker, Lesser, Entman NAY—None Motion Passed-7 to 0. Findings of Fact Attached. - Permit may be issued after 15 days-August 3, 2000. ZONING BOARD OF APPEALS C. 2901 Acacia Terrace,Michael and Dana Pinsel 2, ! 7* Municipal Code, Section 15.20.050—Golf Course Lots EX I 0 1 T -,T 5'fence surrounding rear yard hutting Arboretum Golf Course Mrs. Dana Pinsel was sworn in. Notice of the public hearing was published in the Daily Herald on July 1, 2000. Mrs. Pinsel said the reason for requesting a variance is for the protection of a special needs child. Ch. Entman commented that there are restrictions placed on the fencing of Golf Course Lots. Com.Teplinsky said he has read the ordinance and this is a unique circumstance to he considered. If the Pinsels were putting in a pool they would be permitted to have a four(4)foot fence surrounding the yard. Even though they do not have a pool,there is a real need for the fence and he would support the petition. Com. Sandler said the proposed metal fence is non obtrusive and tasteful. Considering the hardship, he has no problem with the request. Com. Horwitz questioned what would happen to the fence if the Pinsels move from the house? If the fence stays, it would be the only fence around a yard without a pool. Should a condition of the variance he the removal of the fence? Com. Sandler said the buyers may like the fence and want to keep it. Mr. Skelton said such a restriction would he permitted. Com.Windecker commented that the rear property line is a rough and there are hushes. It is not on a green or fairway. It would be a penalty shot. Mrs. Pinsel said she understands that if they should decide to put in a swimming pool, for therapy and/or recreation, a four(4)foot fence would he required. She asked if they would have to replace a five-(5) foot fence with a four(4)foot fence on the rear lot line? The answer was"no." Com. Lesser supported the need for a fence and asked if a five(5)foot fence would creates a safer environment than a four(4)foot fence? Mrs. Pinsel said a five(5) foot fence would he safer. It would he harder for someone to climb into or out of the yard. The view of the golf course is not going to he changed. Her son is five (5)years old and could not climb over the fence now, but could try in a few years, so the one (1)foot would make it more difficult. ZONING BOARD OF APPEALS JULY 18, 2000—PAGE FOUR j =3..:ev Ch. Entman confirmed with Mr. Skelton that this is an exception to the Code, per Section 15.20.110, and requires a recommendation to the Village Board. There is no question, based on the petitioners letter and the situation that there is hardship. There is a need for relief, but he is not convinced that surrounding the lot with a five(5) foot fence is the only answer. This is a golf course and the ordinance prohibits fencing with certain exceptions. It is true that a four(4)foot fence would he allowed if a pool is put in. Screening is permitted for a hot tuh, spa, patio or deck. The intent of the ordinance is to provide privacy. He would support some type of fence around the patio and deck area that would provide safety for their child and maintain the integrity of the ordinance. Mrs. Pinsel responded that such a fence would not permit the family to play in the rear yard and it would not he tasteful for the neighborhood. The neighbors may object to a patio fence in contrast to a perimeter fence. They really want to have the five(5)foot fence. Ch. Entman questioned why they bought a house on the golf course considering the Village restrictions? There is a unique circumstance and he was offering an alternative that would satisfy the petitioner's need as well as preserve the integrity of the ordinance. Mrs. Pinsel said they consider the safety of their children over the beauty of the golf course. Com. Sandler repeated his opinion that there is a real need for a fence to provide safety. The proposed fence is a tasteful style that will maintain an open view of the golf course. Com. Horwitz agreed the proposed fence is better than a solid wood fence and will be more durable. Com. Lesser asked if the design of the fence(described as "traditional spear-pointed picket style) was dangerous? Mrs. Pinsel said this issue was addressed and the pickets have a round bull-nosed edge. There are three (3)other identical fences of lots,with pools, abutting the golf course. Com.Teplinsky made the following motion: I move we recommend that the Village Board of Trustees grant the request of Michael and Dana Pinsel, 2901 Acacia Terrace, for variance of Municipal Code, Section 15.20.050,pertaining to Golf Course Lots, for the purpose of constructing a five (5)foot fence that would surround the rear yard abutting the Arboretum Golf Course. Proposed fence to be constructed with materials approved by the Village in accordance with the plat of survey that was submitted with the petition. Unique circumstance having been demonstrated, the fence will not he detrimental to the public health, safety and welfare and will not alter the essential character of the neighborhood. Com. Horwitz seconded the motion. ZONING BOARD OF APPEAL DULY 18,2000-PAGE FIVE Discussion with Mr. Skelton followed about the wording of the motion so that it specifies that the design of the fence would not be dangerous. Mr. Schar read the section of the Fence Code that pertains to projections. Com. Sandler said there is no need to include any special verbiage in the motion since the ordinance is specific. Roll Call Vote: AYE -- Sandler,Windecker, Lesser, Teplinsky, Horwitz and Entman NAY--None ABSTAIN—Krakauer Motion Passed—5 to 0, 1 abstention Findings ofFact Attached. Item will be on the August 7,2000 Village Board Agenda and the permit may he issued the day following approval of the ordinance.. C. 211 East Thompson Boulevard,Jeffrey C. and Gail D. Green Fence Code. Section 15 20 040-5'fence past the building line along Winston Drive Mrs. Gail Green was sworn in. Notice of the public hearing was published in the Daily Herald on July 18, 2000.. Mrs. Green explained reasons they are requesting a variance. She said they have an existing three(3)foot fence past the building line along Winston Drive. The neighbors to the rear constructed a five(5)foot fence along the rear lot line up to the building line where it angles down to the three (3) foot fence.These fences were constructed before both families had dogs. The neighbors have a dog that easily jumps the three foot section and they have put in an electric fence and that keeps the dog in the yard.. The neighbors are planning to remove their fence and the Greens want to replace the five(5)foot fence along the rear lot line. There is a possibility that their dogs will jump the three(3)foot fence. There are an increasing number of dogs that are not kept on leashes and others that run loose.A coyote was seen on a patio in the neighborhood and they could jump into the yard. They would like to connect the five(5)foot fence along the rear lot line and maintain the five(5)foot height past the building line to the location of the existing three (3) foot fence.which is about 12 to 18 inches from the sidewalk.They are willing to construct an decorative dog eared wood fence or a chain link fence, per the Zoning Board's preference. Com. Windecker noted there is no fence shown that would connect the neighbor's fence on the west side of the property Mrs. Green said it was inadvertently omitted from the plat but it would be five (5) feet in height. Ch. Entman said he has a problem with the fence being so close to the sidewalk and other Commissioners agreed. Mrs. Green said there are mature trees and large hushes that are about 2 to 2-1/2 feet from the sidewalk. A fence constructed farther in would go through this landscaping. Ch. Entman said a fence constructed half way between the building line and the sidewalk would leave a good size yard. ZONING BOARD OF APPEALS JULY 18, 2000—PAGE SIX ORDINANCE 2000- GRANTING A VARIANCE FROM SECTIONS 15.20.050 OF THE BUFFALO GROVE FENCE ORDINANCE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, Michael and Dana Pinsel, 2901 Acacia Terrace, Buffalo Grove, Illinois, are requesting a variation from Section 15.20.050 of the Buffalo Grove Fence Code, for the hereinafter legally described real property located at 2901 Acacia Terrace, Buffalo Grove, Illinois, for the purpose of installing a five (5)foot fence at the rear of their yard abutting the Arboretum Golf Course; and, WHEREAS, the Zoning Board of Appeals has held a public hearing, received testimony, prepared minutes, made certain findings, and has made an affirmative recommendation on said request for variation; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that said variation is in harmony with the general purpose and intent of the Fence Ordinance, and that the fence would not be detrimental to the public health, safety and welfare. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities. Section 2. A variation is hereby granted to Sections 15.20.050 of the Village Fence Code Ordinance to the following legally described real property: See Exhibit"A" attached hereto. The specific variation is to allow the petitioners to install a five (5) foot fence surrounding their rear yard that would abut the Arboretum Golf Course. This variation is subject to the condition that the fence be constructed with materials approved by the Village and pursuant to the plat of survey submitted with the petition. Section 3. Prior to the Village issuing a fence permit to construct said fence, Michael and Dana Pinsel shall enter into an agreement with the Village. Said agreement shall provide that the fence shall be removed upon the earlier of 1) the conveyance of the Premises to a third party or 2) at such time as the son of Michael and Dana Pinsel no longer resides on the premises. The agreement shall be binding upon the property, Michael and Dana Pinsel and any subsequent owners or grantees of the property. Said agreement shall run with the land and be enforceable by the Village. If the Village has to remove the fence, all costs, including reasonable attorneys' fees, associated with the removal shall become a lien upon the property. If the Village has to remove the fence, permission is hereby granted to access the property. The agreement shall further provide that no Village transfer stamps shall be issued for a conveyance of the property until the fence is removed. Section 4. This Ordinance shall be in effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: , 2000. APPROVED: , 2000. APPROVED: Village President ATTEST: Village Clerk 2 ORDINANCE 2000- GRANTING A VARIANCE FROM SECTIONS 15.20.050 OF THE BUFFALO GROVE FENCE ORDINANCE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, Michael and Dana Pinsel, 2901 Acacia Terrace, Buffalo Grove, Illinois, are requesting a variation from Section 15.20.050 of the Buffalo Grove Fence Code, for the hereinafter legally described real property located at 2901 Acacia Terrace, Buffalo Grove, Illinois, for the purpose of installing a five (5) foot fence at the rear of their yard abutting the Arboretum Golf Course; and, WHEREAS, the Zoning Board of Appeals has held a public hearing, received testimony, prepared minutes, made certain findings, and has made an affirmative recommendation on said request for variation; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that said variation is in harmony with the general purpose and intent of the Sign Ordinance, and that the fence would not be detrimental to the public health, safety and welfare. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities. Section 2. A variation is hereby granted to Sections 15.20.050 of the Village Fence Code Ordinance to the following legally described real property: See Exhibit"A" attached hereto. The specific variation is to allow the petitioners to install a five (5) foot fence surrounding their rear yard that would abut the Arboretum Golf Course. This variation is subject to the condition that the fence be constructed with materials approved by the Village and pursuant to the plat of survey submitted with the petition. Section 3. This Ordinance shall be in effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: , 2000. APPROVED: , 2000. APPROVED: Village President ATTEST: Village Clerk 2 Board Agenda Item Submittal xIv A Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Authorization to Purchase four(4)Vehicles through the State of Ilinois Department of Central Management Services Joint Purchasing Program from Worden-Martin Inc.,the State of Illinois authorized dealership,for a cost not to exceed 57,592.00 to be used in Building Inspection services. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/09/2000 08/21/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $67,692 Additional Notes regarding Expenditures: Scheduled replacement of 1992 Ford Taurus assigned to the Building Inspection services.Funds are (located in the Capital Replacement Fund($60066)to replace these vehicles. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff is requesting authorization to purchase 4 -2001 GMC Sonoma Extended Cab Pickups to replace the 4 - 1992 Ford Taurus assigned to the Building Inspectors, scheduled for replacement this fiscal year. The Governmental Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. authorizes local governments,meeting the requirements of 30 ILCS 525/2 to purchase personal property and supplies jointly. The Illinois Department of Central Management Services, Procurement Services Division issued Notice of Award 42164 for a contract covering light duty vehicles. Staff is requesting that the Village President and Board of Trustees authorize the purchase of 4 -2001 GMC Sonoma Extended Pickups from Worden-Martin Inc.the State of Illinois authorized dealership for a cost not to exceed $57,592.00. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Sonoma.PDF Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: PRICE SHEET CONTRACT NO.: PSD40066.95 T-NUNABER : T6840 TERM CONTRACT VENDOR: WORDEN-MARTIN INC. PAGE 1z LINE: NLL MOIS COMMODITY QUANTITY UNIT OF UNIT PRICE DISCOUNT OFF NO. NUMBER/DESCRIPTION FR.OWTO MEASURE CATALOfi,PRfiCE'. '... j I I UNLESS SPECIFIED ELSEWHERE SNIP TO: 00038 COMMODITY NO� 50112-003-I,019 dO EACH $ 13,216,00000 TRUCK. PICKUP, COMPACT, EXTENDED CAB, 4,400 GW'WR., 4 X 2, E-85, FLEXIBLE-FUELED li ENGINE, LEY" CERTIFIED EMISSIONS BASIC UNIT TO INCLUDE.: I. GIWR: 44010 I.BS. (HI.M). 2. WHEELBASE: 122.9" 5. ENGINE: 2.2 LITER 4 CYL., E-85, FLEXIBLE FUELED, LEV EMISSIONS CERTIFIED UNDER THE FEDERAL CLEAN AIR ACT 4. TRANSMISSIONS AUTOMATIC W/OVERDRIVE S. TIRES: (S), CONVEN7'1ONh L, PASSENGER- TYPE, FRONT, REAR AND FULL, SIZE SPARE . STEEL BELTED RADIALS, BLAC.K'WALL.. 6. STEERING: POWER 7. BRAKES:. POWER, FRONT DI.S.C'. WITH G WHEEL.. ANTI-LDCK, 8. BATTERY; 525 COCA TO BE MAINTENANCE-FREE. TYPE 9. ALTERNATOR: 100 AMP 10, MIRRORS,: PER STANDARD EQUIPMENT PROVISIONS 11. GAUCES: AMMETER, TEMPERATURE, OIL PRESSURE 1.2., COMFDR7/C0NVEN.IENCE: FULL.-LENGTH VINYL FLOORING, SEAT BELT FOR EACH PASSENGER; DUAL VISORS AND ARM RESTS; CIGARETTE LIGHTER AND ASH TRAY;: REAR UNDER.SLUN'.6-FIXED SPARE TIRE CARRIER. 13. SEA7IMG� 60/40 CLOTH BENCH 'N/FCLDING (HINGED) BACK 14. RADIO - AMi/FM STEREO ETR W/CL,C..,CK SPECIFY: AM/FM ETR W/CLOCK '.. 15. STEP TYPE REAR BUMPER, HEAVY' DUTY 16. FUEL TANK, 19 GAL. STD :. 17. TINTED GLASS STD, '. 18. INTERMITTENT WIPER'S ' 19. DRIVER AND FRONT PASSENGER AIR BAGS 20. COLOR TO 9E SELECTED AT TIME OF ORDER FROM MANUFACTURER'S LIST OF '.... STANDARD INTERIOR AND EXTERIOR COLOR COMBINATIONS IN'.DICATED.,. BRAND: GMC MODEL: TS10453 OD041 COMMODITY ND: 5,012-319-1B14 1 EACH, $ 33930000 OPTION, CRUISE A TILT' FOR SO12-Bf13_1C19. CRUIISE. CONTROL AND TILT WHEEL. I DEPARTMENT COPY PRICE SHEET CONTRACT NO,: PSDA006695 T-NUMBER T6040 TERM CONTRACT VENDOR: WORDEN-MARTIN, INC. PAGE L3 LINE �I' ILLINOOIS COMMO,,WTV QUANTITY UMT OF UNIT PRICE WSCOUNT CUFF NO, NUSSEER✓'DESCRIPTION FROMITO, MEASURE CATALOG PRICE 00064 COMMODITY Na,: 5OL2'-B1S-1B05 EACH S 1,900.00000 OPTION. ORANGE PAINT FOR 5012-893..-1019 '.. ILLINOIS DOT HIGHWAY ORANGE PAINT, FACTORY INSTALLED, DUPONT HO. 93-1021 & _ EDoT SPECIFICATION M-14-87. SAMPLE CHIP AVAILABLE ON RE,OUE'ST. THE PAINT' RE:gUIREMENTS NEED ONLY SE FOR THE 'CAB AND BODY, PAINT ON WHEELS. BUMPERS, E:TC. CAN BE MANUFACTURER'S STANDARD COLORS FOR THESE COMPONENTS. NOTE: A.. MINIMUM ORDER OF 5 VEHICLES WILL PERTAIN TO THIS OPTION.. 0004£ COMMODITY N',O: 5012-819-19E2 1 EACH S 175.00000 '.. OPTION, DELV TO ISTHA FOR SO42-B03-1O19. DELIVERY OF ONE VEHICLE TO THE ILL.INOIS STATE TOLL HIGHWAY AUTHORITY, ' 3460 S. FINLEY ROAD, DOWNERS GROVE. D:L 60515 (NORTH-SOUTH TDLLWAY, MILEPOST 2'.1.9' AND EAST-WEST TDLLWAY), TO BE OUt}TED AS A FLAT PEE PER VEHICLE NOT TO EXCEED .75 CENTS PER MILE, OR A '. TOTAL OF $200.00 WHICHEVER IS LESS. 00047 COMMUE17Y NO: 501.2-319-1425 1 EACH 5 175.00000 OPTION., DELV TO, IST14A FOR. 501'2-BO'5-1019, DEL.I:VERY OF TWO OR MORE VEHICLES TO THE '.. IL,LIHCIS STATE TOLL HIGHWAY AUTHORITY, 3460, S. FINLEY ROAD, DOWNERS GROVE, IL 60515 (NORTH-SOUTH I TDLLWAY, MILEPOST :21..9 AND EAST-WEST TOLL'WAY). TO BE gUOTED AS A FLAT FEE PER VEHICLE NOT TO EXCEED .75 CENTS PER MILE. OR A TOTAL.OF 4I50'.00 WHICHEVER. IS LESS, 00048 COMMODITY NO; 5012-819-1907 1. EACH $ 175,00000 OPTION, EL:GIN. DELIVERY FOR 5,012-603-1019 ADD OR DEDUCT DELIVERY AMOUNT' FOR STATE OF I'LLINOIS VEHICLE'S TO A SECOND ,LOCATION OTHER THAN SPRINGFIELDt CENTRAL. MANAGEMENT SERVICES DIVISION OF VEHICLES ELGIN STATE GARAGE 595 SOUTH STATE. STREET ELGIN, IL 60125 00049 COMMODITY NO: 5012-019-Y02O 1 EACH 3 175.00000 DEPARTMENT COPY 9 ESHEET CONTRACT NO.: PSDk006695 T-NUMBE6R. T68 m0 TERM CONTRACT VENDOR'. NCRDEN-MARTrN INC, PACE: I LINE ILIJNOIS COMMODITY QUANTITY UNIT OF UNIT PRICE DISCOUNT OFF '.. Nam. NUMBER)DESCRIPTION F'ROWTd MEASURE CATALOG PRICE OPTION, ELGIN DELIVERY FOR: $012-803-1019 ADD OR DEDUCT DELIVERY AMOUNT FOR TWO OR MORE STATE. OF ILL'INOIS VEHICLES TO A SECOND LOCATION OTN{IER THAN SPRENGFIELI): CENTRAL. MANAGEMENT SERVICES DIVISION OF VEHICLES ELGIN STATE GARAGE '. 595 SOUTH:' STATE STREET ELGIN, IL. 6012$ 0,0050 COMMODITY NO; 5012-819-1808 1 EACH s 150.00000 O..PTTCN, DELIVERY FOR 5012-803-1019 ADD FOR DELIVERY OF ONE. VEHICLE TO A LOCAL. GOVERNMCNTAL UNIT. 00051 COMMODITY NIO; So1D-819-1811 EACH S 150,00000 I OPTION, DELIVERY DELIVERY FOR 5012-8p3-1019 . ADD FOR DELIVERY OP A MINIM'U'M OF TWO VEHICLES TO LOCAL GOVERNMENTAL UNIT. 00052 COMMODITY NO: 501.2.819-1809 1 EACH OPTION, LOCAL ACCEPT, FOR 5012-803-1011 DELETE FOR ACCEPTANCE 8Y LOCAL GOV. UNIT F,.O.R. DEALER'S PLACE OF BUSINESS. ESH.OW TOTAL AMOUNT OF DEDUCTION PER VEHICLE, NOT COST PER MILE.), BUYER COPY TvRM CONTRACT �� NCE TEXT CONTRACT N'O. Pstr4oa6695 CHANGE NO,: 01 BUYER NAME NARK WINDSOR BUYER.'PHONE. G2.171 785,.-1659 PROCUREMENT SERVICES DIVISION � T-NUBABER T6440 �Aib'm,' DATEISSUED 01/28/00 CENTRAL MANAGEMENT SERVICES VENDOR NUMBER S70653739-00 VENDOR PHONE (217) 352.0462 BUSINESS CLASS NNLEN: ORGANIZATION CORP W/O HEUICAL OR TAX E. REQ,AGENCY 416 woROEN-MARTIN INC. CENTRAL MANAGEMENT SERVICES 300 CARRIAGE CENTER CT CHAMPAIGN,IL 61820-7263 AGENCY R'EQ,NO. TRUCKS REQUISITION NO. 1024078 SOUCITATION NO. 2016410 FISCAL YEAR 2000 EFFECTIVE DATE. 0...1,/1.5rau EXPIRATION DATE 06/30/00 DELIVERY TERMS DESTINATION DAYS ARO 120 TYPE CHANGE ADMINISTRATIVE CHANGE > P'SD LIGHT 1)UTY TRUCKS- FYOO CONTRACT CHANGE TEXT YOU ARE HERESY AUTHORIZED TO MAKE THE FOLLOWING CHANGES TO THE CONTRACT REFERENCED ABOVE. AN OPTION FOR AIR CONDITIONING UNDER LINE ITEM 00039, CIN 5012-619-1803 IS NOW AVAILABLE FOR THE GMC SONOMA AT A COST OF 8692.30. a t u 1,TIRECTA7 R.DEPARTMENT�PAANAGEMENTSFO'ICES CENTRAL.. PURCHASING COPY I.L40t-1,5B6 Board Agenda Item Submittal xIV B Requested By: Robert B Giddens Entered By: Robert B Giddens Agenda Item Title: Bid Waiver for Illinois First funded Document Imaging project for$25,000 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/17/2000 08/21/2000 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $26,000 Additional Notes regarding Expenditures: This is a Illinois First funded project for$26,000. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Village MIS Department is requesting a bid waiver for a document imaging solution for an investment of$25,000. This project is funded by a grant from the Illinois First program. Consequently, no local funding is involved. We are requesting that this project be assigned to Precision Systems Concepts of Schaumburg, Illinois. This project will provide a long-term solution to our record management systems by allowing us to digitally scan documents and store images of them electronically. In addition, the new system will provide a search feature that will permit users to quickly find and retrieve records. This will replace our current system which requires the Village Clerk to manually find documents, copy them and then distribute them to the requesting department or party. The new system will provide secured access to archived documents, requiring users to be authenticated by passwords. Moreover, electronically stored documents will not be vulnerable to flood, fire or decay as microfilm and paper media are. We feel that PSC is uniquely qualified for this project for two reasons. First, PSC has worked with the village on many other projects including our purchase order system, police tickets tracking system, and EnTouch, our channel six cable information system. PSC has developed a particular operation and user interface for Lotus Notes applications that is now familiar to village staff. Going to a new application developer might require additional investment in retraining staff to accept a different user interface. Furthermore, after surveying six of the leading consulting companies, PSC continues to be the most aggressively priced company for the development of custom Lotus Notes data applications. PSC charges $100 per hour while other companies have quoted rates ranging from $130 to $165 per hour. PSC would be able to complete this project within six weeks of authorization. Since document storage for the Public Safety Departments have reached critical levels we urge the board to act on this request as soon as possible. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files pcs.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: L L L L L [� 0 Document Archive System Development �- Project Proposal � L Village of Buffalo Grove Mr. Robert Giddens, Director of MIS f August 1, 2000 Authored by:Andrew Lauter Precision Systems Concepts, Inc. 1051 Perimeter Drive Suite 500 Schaumburg, IL 60173 847.517.7200 Fax: 847.517.7600 Email: alauter@PSClistens.com L L S 0" Village of Buffalo Grove LDocument Archive System Development .Table of Contents L1.00 Introduction....................... .................... ...........................................................2 1.10 Formal Project Title........................................................................—...............................2 (L ...1.20 Project Description................... ..........................................................................—.........2 1.30 Project Priority.............................................—.....................................—.......................—2 L1.40 Project Agenda.......................................................................................—........................2 2.00 Business Issues and Objectives.................................................................................3 L2.10 Purpose of Proposal....................................................................................—...........—.......3 2.20 Business Objectives.....................................................—.....................................—............3 L3.00 Proposed Solution..................................................................................................... 4 4.00 Project Pricing,Scheduling, Conditions and Exceptions....................................... 8 L4.10 Investment and Expenses...................................................................................................8 4.20 Time Frame............—..........................................................................................................8 L5.00 PSC Qualifications.............................................................................—.................... 9 5.10 General Qualifications..................................................................—.................................9 L5.20 Project Organization and Management..........................................................................9 5.30 Conditions...........................................—........................—...............................................10 5.40 Staffing..............................................................—..............................—........—................10 L Attachment Data Flow Diagram........—............................................................—...... 11 Attachment B—PSC Company Profile and Mission Statement..............................—... 12 LAbout PSC....................................—.................................—.......................—............................12 OurBusiness...........—............................................................................................—................12 Corporate Solutions.................................................................................................................12 One-To-One Business Solutions......................................................................—.....................14 eBusinessSolutions...................................................................................................................15 Infrastructure Solutions..................................o....................o...................................................16 Enterprise Solutions.................................................................................................................18 Approach.......................................................................................................................—.........18 Our Partners.............................................................................................................................20 TheValue of PSC.....................................................................................................................20 ©Copyright 2000 Precision Systems Concepts;All rights reserved. 1 08/04/00 L L Village of Buffalo Grove LDocument Archive System Development 1.00 Introduction L ( 1.10 Formal Project Title L Village of Buffalo Grove—Document Archive System Development 1.20 Project Description L Precision Systems Concepts, Inc. (PSC)proposes to develop a custom application to support the Village of Buffalo Grove's (VOBG) Document Archiving needs. The Document Archiving System(DAS)presented here will support the need to have a single search portal for all critical knowledge workers within the village, and in many cases, residences as well. L1.30 Project Priority Village of Buffalo Grove has deemed this to be a priority project. PSC is prepared to Lwork with the Village to ensure the project is completed on time and within budget. Based on discussions and communications with Village of Buffalo Grove staff,this project will not be negatively impacted by any known competing planned project. Both PSC and Village of Buffalo Grove personnel will carry out on-going support and other activities for this project on a non-interference basis. 1.40 Project Agenda PSC will develop a Document Archiving System (DAS)for the Village. The Agenda for this project is: • Confirm Requirements&Assumptions • Develop Detailed Programming Specifications • Obtain Approval of Programming Specifications • Develop Application • Implement Application • Train the Trainers • Support as required ©Copyright 2000 Precision Systems Concepts;All rights reserved. 2 08/04/00 L L P Village of Buffalo Grove LDocument Archive System Development L2.00 Business Issues and Obiectives L2.10 Purpose of Proposal The purpose of this proposal is to show that PSC understands the requirements set forth by Robert Giddens for the development of a Document Archive System(DAS). Sections L of this proposal speak to the business process, while the proposed solution section lays out the database structure and data flow. L2.20 Business Objectives L Provide a single portal to its knowledge workers providing access to village wide documentation. The system should interface with the already existing HP Fax Scanners and Village infrastructure for content input. The possibility exists in the future to add additional data sources (document authoring)via integrated Lotus applications. L Based on the requirements and constrains presented, this solution does not attempt to manage the document generation process or storage management issues. Document generation can be done in any system and e-mailed to DAS. The storage management is being handled at this point by splitting the content into multiple manageable databases based on document type. Although this will work in the short term, long-term consideration should be given to the full development of a purge module for DAS. The search form and view options will be available in a browser(IE 5.x and above or `- Netscape 4.x and above) as well as the Lotus Notes R5.x client. ©Copyright 2000 Precision Systems Concepts;All rights reserved. 3 08/04/00 L L Village of Buffalo Grove LDocument Archive System Development L3.00 Proposed Solution L The Document Archive System(DAS)will be developed in Lotus Notes. All development will be targeted at Lotus Notes Release 5.0 or higher. PSC has provided a data flow diagram to assist in the system design and understanding(Attachment A). LThe system will be based on scanned documents being mailed into a"mail-in database" from the HP scanner units placed throughout the village. The changes that will be L required to direct a scanned document into the new archive system are: 1) The"send to"field must be a specific name(i.e. dasgvbg.org) 2) The"subject" field must contain directives. The directives will include what type of document and a unique identifier when available (i.e. case number, ordinances,permit id, etc.) As an example,the directive will look similar to "PDCase-20007635". Document sources other than e-mail in the required format will not be accounted for in this implementation. However, the design will allow the addition of other document and data sources over time. The email address das vb .or will be added to the public name and address book as a g g @ mail-in database (DASMailin). The database"DASMailin"will be used to manage the workflow surrounding the indexing of documents being added to the master index database (DASIndex). ©Copyright 2000 Precision Systems Concepts;All rights reserved. 4 08/04/00 L L Village of Buffalo Grove LDocument Archive System Development The overall system flow, once a document is received in the DASMailin database, is described below: 1) Initial Document Load(an agent will execute on new mail) La. Lookup to Document Types in DASMailin(based on subject field) (If not able to do so a default type will be assigned. The Default type is stored in the control document of the DASMailin database.) b. Convert document Master Index Form and load fields (based on type) c. Set document into indexing workflow(based on type) 2) Indexing workflow a. View image b. Enter index values(based on type) c. Enter/edit other document archive information d. Approve Document 3) Post Document to Master Index(scheduled agent or on-demand based on role) (on-demand will create an ACL issues and have to be managed carefully as access to the master index database, DASIndex, will be highly restricted). 4) Search and Inquires a. Executed from views in the Master Index Database, DASIndex. b. Executed from search forms c. Search and inquires will be restricted based on ACL and reader field access within Lotus Notes documents d. Searches are of the master index database only. Not the content databases. As the overview describes there are two main databases being created DASMailin& DASIndex. In addition, specific content archive databases will be created based on document types. ©Copyright 2000 Precision Systems Concepts;All rights reserved. 5 08/04/00 i �'"'001O13" Village of Buffalo Grove Document Archive System Development The DASMailin database will provide forms for: 1) System Configuration a. Organization Name b. Administrator for processing issues c. Administrator for document type issues d. Valid Content Archive Databases (Server& Database) e. Allow on-line posting 2) Keyword(s) a. Keyword Key b. Keyword Description c. Keyword Authors d. Keyword Readers e. Keyword Value(s) 3) Document Type(s) a. Description b. Subject Line ID c. Mail-in User Name (PAB Name) d. Owner Name (PAB Name or group) e. Owner Department(Keyword) f. Indexers Name (PAB Name or group) g. Approvers Name (PAB Name or group) h. Content storage location(Index Document, <Database Name>) i. Store Index with Content also (Yes or No—Default to Yes) j. Allowed Index Readers (PAB Name or group) k. Allow changes to Index Readers (default to no) 1. Allowed Content Readers(Default to value for allowed index readers) m. Allow changes to Content Readers (default to no) n. Publishing to Web (Not Permitted, Default Yes, Default No) o. Subject to "Freedom of Information Act" p. Web Reader Role (list from database ACL) q. Index Field Controls (Will be setup with 20 fields based on: 1-10 Text field, 11-15 Multiple Value Text Field, 16-18 Dates, 19-20 Numbers. Each field has the following properties) i. Field Label ii. Field Required(Yes or No—default to no) iii. Field Edit(None, Yes/No, PAB,Address, Keyword) 1. If keyword—Name of keyword r. Content Retention Controls {* not all activated in this release) i. Number of Months to keep ii. Action on expiration 1. Set Index status to expired 2. Delete Document(*) ©Copyright 2000 Precision Systems Concepts;All rights reserved. 6 08/04/00 Village of Buffalo Grove Document Archive System Development a. Content and/or Index b. Department Approver(PAB Name or group) c. IT Approver(PAB Name or group) 3. Purge (*) a. Content and/or Index b. Purge Format i. As NSF ii. Detached Content iii. Detached Content& Text of index data 4) Index Workflow a. Attachment(Content) b. Document Type Information c. Workflow Controls/Access d. Status Processing e. Index Values The DASIndex database will provide a form for: 1) Master Index Document a. Index Fields b. Related Sub-forms c. Status(Active, Expired, Deletion Approval Required, Delete _ Approved) d. Content Field Possible 2) Search Form The DASDB<type>databases will provide a new form for: 1) Master Index Document Content(images, etc.) In addition,the following sub-forms will be used throughout the application: 1) Header(s) 2) Copyright/Confidential or FOIA 3) Edit History 4) Document Access 5) Index Field 6) Attachment Properties (Date, Time, Size,Name,Number, etc.) ©Copyright 2000 Precision Systems Concepts;All rights reserved. 7 08/04/00 Village of Buffalo Grove Document Archive System Development 4.00 Project Pricing, Scheduling, Conditions and Exceptions 4.10 Investment and Expenses PSC estimates this project to be 250 hours. The estimated investment is $25,000 based on a blended rate for this project. 4.20 Time Frame PSC estimates the total project duration to be about one month. This work usually will be scheduled to begin within two weeks from the date Village of Buffalo Grove notifies PSC that it has accepted this proposal. ©Copyright 2000 Precision Systems Concepts;All rights reserved. 8 08/04/00 P1 Village of Buffalo Grove Document Archive System Development 5.00 PSC Oualifications 5.10 General Qualifications PSC is uniquely qualified for the project for several important reasons: Solid Understanding of Village IT environment. PSC has developed a solid understanding of the IT environment at the Village and the inter-linking of applications and infrastructure. Highly qualified and committed project staff. PSC presents a professional staff of seasoned consultants who have expertise in defining and understanding business requirements, application systems, and architecture design and systems integration. Most of our staff holds advanced degrees and industry certifications. Sound Project Methodology. PSC's project methodology, The Precise Method,has been designed and tested over many years of successful client engagements. The process is a systematic approach to managing the progress and attainment of project objectives through the production and presentation of system deliverables. 5.20 Project Organization and Management PSC will assign an overall Project Manager. That individual will be responsible for the creation of the detailed project plan, and for its execution. Your PSC project manager will be your point of contact for project planning,project coordination, and issue resolution. Your project manager will assure that: • Detailed project plan will be defined, scheduled, and maintained utilizing PSC's Project Management Information(PMI) system. • Documentation and written communication will be developed utilizing Microsoft Word. 9 Written correspondence will be faxed or e-mailed. • To insure efficient use of time, an agenda will be used and followed for all meetings. • Project roles and responsibilities will be clearly defined as previously agreed to by the team. ©Copyright 2000 Precision Systems Concepts;All rights reserved. 9 08/04/00 Village of Buffalo Grove Document Archive System Development Upon completion of the project plan, and its acceptance by Village of Buffalo Grove staff,the Project Manager will then build a team of individuals to execute the elements of the project. Team members will report to the Project Manager. 5.30 Conditions PSC will bill weekly for all charges relating to this project. 5.40 Staffing PSC's staff consists of the most qualified and talented professionals in the industry, working together to provide the best solution for your business needs. They know how to work with the objectives and priorities you set for the solution, and possess the technical and interpersonal skills to turn those requirements into successful projects. ©Copyright 2000 Precision Systems Concepts;All rights reserved. 10 08/04/00 Village of Buffalo Grove Document Archive System Development I'L Attachment A—Data Flow Diagram Documents Search/ Inquiry Master Index View Document Content Fx Content Archive for type<?> Mail-in Index Database Document i i i i I i I j i I - I f i u I I ©Copyright 2000 Precision Systems Concepts;All rights reserved. 11 08/04/00 Village of Buffalo Grove Document Archive System Development Attachment B -- PSC Company Profile and Mission Statement About PSC PSC is an eBusiness professional services firm specializing in the development of solutions that help our clients achieve their strategic business objectives. Our goal is to identify, design and implement not simply a good solution but the best possible solution— a process that begins in the way we listen and ends with our clients experiencing a greater return on their investment. Our vision is not limited simply to mastering new technologies. Rather, we look beyond them to the new processes and business models that will enable our clients to find innovative pathways for success. In short, we believe there are many companies that can show you the"what"of eBusiness. At PSC we go further. We work to show you the "how"and the "why." Our Business At PSC we design eBusiness solutions. We do it to help our clients achieve their long- term objectives,tap the power of technology, and build results at the bottom line. In other words, what we work to achieve is impact,true and lasting. As we like to say, accomplishing these things has a great deal to do with the way we listen—a talent that, in turn,has a great deal to do with the culture and qualities that stand behind it. PSC began in 1990 as company specializing in IBM midrange platforms such as the AS/400. We were early leaders in the development of infrastructure and network solutions. Our company was among the first of the IT consulting firms selected as business partners by firms such as Microsoft, IBM and Lotus Development. - Today our focus is on eBusiness—on the strategies and solutions that enable our clients to capture the full potential of the digital revolution that is redefining the way people work and shop and communicate. With that in mind we have brought together a group of disciplined,talented people organized in teams that specialize in distinct industries and solution sets. Corporate Solutions It is an undeniable fact of everyday life: technology is fundamentally and permanently transforming the way people do business. At times the landscape seems to change so swiftly and unpredictably that even experienced decision-makers find themselves uncertain what direction to take. At PSC, we have the experience,the insight and the technical know-how to help them find their way. Our business is eBusiness. More specifically it is helping our clients develop and integrate eBusiness solutions that will achieve the strategic goals of their organizations— goals expressed in terms of innovation, growth and profit. While every challenge is unique and every project different, the people of PSC approach each with a single, ©Copyright 2000 Precision Systems Concepts;All rights reserved. 12 08/04/00 Village of Buffalo Grove Document Archive System Development uncompromising goal: to develop not simply a good solution but the best possible solution. ePlanning©The transformation to an eBusiness model is something that can bring sweeping change to the entire enterprise. What's important to those who manage the process is that the change they actually get is the change they intended. It was to help accomplish this that PSC developed a practice we call ePlanning©. Faced with stiff competition and an aggressive technology curve, we are often too quick to implement the newest systems and applications. We forget that technology must coordinate with our company's strategic vision and today's business practices. Without a complete understanding of the processes and culture that exist within the company, as well as the organization's strategic business goals,many technologies are doomed for failure before they're even installed. It is not the lack of technology that is the problem— there are almost too many choices. Yet, once implemented,the results never seem to meet expectations. As a consequence,many companies are now on "technology hold." They have learned that technology for technology's sake is not the answer. The purpose of ePlanningC is enabling clients to build an eBusiness that integrates productively with the whole business. To this end,we help them view their eBusiness model in the larger context of their strategy, culture,processes and resources. We then show them how to implement a disciplined method for managing change. Finally,we offer a complete portfolio of solutions for the identification and integration of new technologies. Chief among them are the solutions we call eVitalizationC and eStrategyC. eVitalizatonC is a discipline that approaches eBusiness planning from the top down. It is an educational, mentoring and facilitation process that helps a company and its people examine their organization, assess their current business environment,project the future environment and then develop a road map for the transformation to eBusiness. The program begins with a two-day workshop in which the company's key people learn the skills they will need for conducting their own eVitalizationC review. They then apply those skills to an in-depth analysis of their organization's resources and business processes—those available today and those they will need tomorrow. They conclude — with a written plan,built from a standard template and outlining the tasks ahead. At every step of the way, PSC consultants guide the effort. The result of eVitalizationC is more than simply a document. It is a call to action, backed by the real resources of the organization and the real commitment of its people. eStrategyC brings the methods of ePlanningC down to the individual e-Business project. Using PSC's standard modeling approach,the process is designed to help clients build Internet sites and other eBusiness applications from the ground up. Its ©Copyright 2000 Precision Systems Concepts;All rights reserved. 13 08/04/00 S Village of Buffalo Grove Document Archive System Development aim is to get things right the first time by focusing on what is important and what is possible. In eStrategy©, PSC and the client utilize a checklist discipline that clearly defines a business purpose and then identifies the processes and systems required to achieve it. The outcome is an organized sequence of activities and tasks needed to produce the desired result—everything from eCommerce applications at the back end to web site presentation at the front. So instead of looking to technology for your computing challenges,take a look at the business processes at the center of your organization. Sound complex? Don't worry— Precision Systems Concepts can help. PSC knows business. Working with our clients, we have consistently shown how to add value by improving the business process as well as the business strategy. One-To-One Business Solutions With the rise of the Internet, a business now has the opportunity to do something that was once a practical impossibility: target its marketing specifically and individually to every single one of its customers. PSC can help make that happen. We have the vision to see the possibilities,the business experience to recognize their implications and the technical creativity to make them real. CRM. Whether a company does business via the Internet,the telephone or the mail,the goal of a one-to-one approach is the same: to maximize the value of each customer relationship by individualizing the quality of each engagement. PSC can help accomplish this through a suite of Customer Relationship Management solutions ranging from information gathering to customer self-service. Information Gathering. The starting point for a strong relationship with customers is to understand their purchasing and preferences. PSC can develop the information gathering solution that is best suited to a client's systems, marketing tactics and strategic plan. As a result, we can help harvest data from all areas of a business and structure it in ways that create a complete profile of each customer's buying patterns, demographic characteristics and credit position. Personalization. PSC can take One-To-One Business to the next level through techniques that paint a personal portrait of the individual customer. Using sophisticated -- analytic tools,we can show a business how to build not only a comprehensive record of a customer's inquiries and purchases but also a predictive model for future. With this data, it can begin to automate a long-term program of individualized marketing designed to meet the evolving needs of the customer. ©Copyright 2000 Precision Systems Concepts;All rights reserved. 14 08/04/00 Village of Buffalo Grove Document Archive System Development Inference. By adding the tool for inferential marketing, PSC's consultants can help clients bring yet another dimension to their pursuit of One-To-One Business. Here,the technologies link past preferences with a current purchase while it is still in progress. By automating the techniques of suggestive selling,they can then offer the customer additional, related items for the"shopping cart."The result is incremental sales for the business and greater satisfaction for the shopper. Customer Self-Service. In the high-speed age of web shopping, customers want more and more information in less and less time, and they want it now. With help from Lotus Notes/Domino, Microsoft, and other industry leaders, PSC can show its clients how to "eliminate the middleman"by providing customers direct access to the exact information they need. We can deliver self-service systems in a real-time environment that link customers with up-to-date information on product availability,technical and safety specifications, order status and shipment tracking. No waiting on hold, no delayed callbacks,no out-of-date information. The customer gets better service and the client reduces head count and training costs. Everybody wins. eBusiness Solutions We operate today in a world of"nets"—the Internet, intranets, and extranets. Our commerce is increasingly electronic in nature and our work increasingly defined in terms of data. In this emerging environment, it becomes more and more essential that those who would be successful in their approach to business be equally successful in their approach to eBusiness. The solutions of PSC are designed to help them achieve such success. In large part those solutions are focused on the rising tide of eCommerce,where it is now possible to transform the very nature of a business through the automation of its entire transaction cycle. At the B211 or business-to-business level,this means the electronic management of everything from identifying sales prospects to the delivering their orders—from cataloging to PO processing, from materials allocation to inventory control, from order tracking to final billing. At the 112C or business-to-consumer level, it involves all the transactional features of the"web," including the registration of visitors, the presentation of shopping alternatives,the delivery of customer service and the processing of credit cards. Whether all these activities are conducted on the Internet or via the technologies of EDI, PSC's eBusiness specialists can develop the applications and systems needed to manage transactions and distribute their data. Our professionals are experienced with all of today's key IT environments, including Windows NT®, Unixg and Linux. They have deep knowledge of eBusiness applications from such leaders as Microsoft and Lotus. And they can work in the full spectrum of languages that are driving the eBusiness -- explosion, including HTML,JAVA and the most powerful of the new cross-platform languages, XML. ©Copyright 2000 Precision Systems Concepts;All rights reserved. 15 08/04/00 L L P1 Village of Buffalo Grove LDocument Archive System Development Knowledge Management. PSC is well aware that the demands of eBusiness go beyond the processing of transactions. They also include the management of knowledge—finding the shortest path from information to insight, from planning to productivity. Our consultants are experts at discovering better ways for moving a company's critical information to its customers, its vendors and its own people. Some of these ways are designed to produce more effective Knowledge Sharing.As organizations become leaner, flatter and more global,they find it increasingly important that multiple people at separate locations be able to access the same data and documents. PSC's solutions provide the authoring and distribution tools that will get the right information in the right forms to the right people. Work Flow and Integration. Our solutions can also improve the way people make use of that information. Through such products as Lotus Notes®, DominoTM, WebSphereTM and Microsoft Exchange ®, PSC's consultants create solutions that make for better Collaboration,allowing multiple individuals in separate locations to work simultaneously on a single project or document. And with applications like Microsoft BackOffice®they can help those same people improve their Work Flow,moving data in ways that make for greater speed and accuracy. In addition to building eBusiness solutions, PSC can help manage Enterprise Integration,making certain that new solutions will work smoothly with a client's current systems and applications. While the better management of transactions and knowledge is the immediate objective of PSC's eBusiness solutions,their long term aims are far more ambitious: helping our clients create new models that transform the way they work,position them for the future, increase the productivity of their legacy systems and bring better results to the bottom line. In short, it is to help them ensure that their eBusiness is good business. Infrastructure Solutions A network can be the very backbone of an organization. If it is the right network, it will add value to the activity of every department, every individual; it will eliminate obstacles; it will translate planning into action. If it is insufficient, its costs will be measured in lost data, lost time, lost money and lost opportunity. At PSC, we built our reputation on the design of networks that perform. We pride ourselves on our talent for providing infrastructure solutions that will suit a business today and grow with it tomorrow. PSC's network specialists can enter the design process at virtually any stage. We can create a new network where there was none; we can evaluate an existing infrastructure and improve its performance; or we can manage a network's migration to a new,more suitable platform. Where ever we join the effort, we begin with the goal that drives all of our work: to help our clients implement technologies that represent not simply a good ©Copyright 2000 Precision Systems Concepts;All rights reserved. 16 08/04/00 L L PM Village of Buffalo Grove LDocument Archive System Development L technical solution but one that helps a company make better use of its data, time and money. L LAN/WAN. When we design a Local or Wide Area Network, we inevitably begin with a process of intensive analysis. We study the business; we talk to its people; we chart the flow and structure of its information; and then we project all these things as they are L likely to look in the years ahead. The goal is to recommend an infrastructure that suits not only what the client's organization is today,but also what it plans to become tomorrow. f Once we have analyzed, we begin to build. While PSC specializes in the Windows NTV Lenvironment, we are also expert in Unix®, Linux,Novell, AS/400, Sun Solaris®and Windows 20000. In addition, we are intimately familiar with servers, routers and switches from the leaders in the industry, including Cisco Solutions, 3Com, Cabletron and Bay Networks. Firewalls. A network must be more than efficient. It must also be secure. The goal may be as limited as restricting network access, both inbound and out; it may be as complex as protecting an entire eCommerce Internet site. Whatever the level of risk, PSC is re ared P P with a firewall solution designed to assure the integrity of your data and the security of your system. Network Performance. Delays...tie-ups...data dropouts...system crashes.... These are the symptoms of an infrastructure that is no longer adequate to the need. PSC has a team of specialists dedicated to improving infrastructure performance. They will analyze the pattern of a network's traffic, measure it against standard protocols and recommend modifications that will increase speed, capacity and reliability. Network Management. They can also go a step further,providing a team to conduct continuous monitoring of a network or to equip a client's own team of monitors. In either case, we will help to make sure that problems are identified and corrected at the best possible time—before they actually occur. Internet.Not all companies have the need or resources for their own dedicated network. PSC can implement the next best thing: a VPN or Virtual Private Network. Using standard browsers, password protection and firewall security, we can design an approach that ensures a high level of functionality at a manageable cost. ASP/Web Hosting. We also offer another alternative to companies for whom network ownership is not the most cost effective course: our services as an Application Services Provider and Internet host. Through the help of interPeer(www.interpeencomd our affiliate organization, clients can run their applications on a remote server, accessing them only when needed and paying only for what they use. ©Copyright 2000 Precision Systems Concepts;All rights reserved. 17 08/04/00 L L a•�••,+�•.a«•�a. Village of Buffalo Grove L Document Archive System Development Enterprise Solutions In a changing business environment, a company must work constantly to reinvent itself— and to do that successfully, it must also work each day to reinvent its business-critical IT systems. PSC's expertise with information architecture and process management represent the resources our clients need to make certain that their enterprise technologies will meet the challenge of change. Enterprise Integration. As companies adopt new waves of technology, it becomes increasingly important—and difficult—to integrate them effectively. More than a decade of experience gives PSC a solid understanding of established technologies and of those emerging today. We provide flexible, scaleable integration solutions designed to fully exploit the value of new systems and add value to those already in place. ERP Implementation. Industry research suggests that although most businesses collect enormous amounts of data, less than 10%of it is readily accessible or formatted for decision-making. This is the reason so many companies have opted to pursue Enterprise Resource Planning. Through such solutions as data warehousing, PSC helps them integrate information about their resources—human, capital, material and logistical—in ways that get greatest performance from each. Supply Chain Management. The supply chain is here to stay. It is, and will continue to be, how companies work together to increase efficiency and reduce costs. PSC's eSupplyChain©practice offers a complete portfolio of approaches that focus on technologies and on the fundamental business processes they support. Among our solutions are eCatalog©for quicker order entry and ePartner©, a comprehensive program that electronically connects all the links in a company's external supply chain. Custom Programming. If change is a constant,then so is the challenge of fine-tuning a company's information systems. PSC's IT professionals work on an hourly or retainer basis to write custom code designed to help a client's information technologies keep pace with its business needs. Approach What makes PSC different,unique?Why are we known for solutions that consistently accomplish objectives and satisfy clients?We think the answer to these questions grows not simply from what we do but from how we do it—from an approach that achieves a fine and effective balance of science and art. It begins in the way we listen...in the questions we ask and the things we learn about where our clients stand today and where they are headed tomorrow. And it continues in the way we work...through a proprietary implementation process aimed at analyzing alternative solutions, isolating the best,keeping the project highly disciplined and making certain the client is fully informed. ©Copyright 2000 Precision Systems Concepts;All rights reserved. 18 08/04/00 v Village of Buffalo Grove Document Archive System Development The Way We Listen. PSC has more than a decade's experience in the field of IT and eBusiness solutions. During that time we have come to believe that our work is a journey and our solutions a destination. The path to each is one that inevitably leads through intelligent, informed choices in the definition, design and delivery of technologies. And the starting point, always, is listening—listening and learning about our clients and their companies. Our eBusiness experience and expertise make us better listeners. When a client tells us about a challenge or expresses the need for a solution, we do more than hear words. We develop a broad and deep understanding about the company, its strategy and culture, its products and markets, its people and process. By taking the time to listen we reduce the time to develop and deliver a solution. Because of the way we listen, we also develop lasting client relationships. In 1999, more than 80%of our business was in solving new problems for our current clients. As each project builds on those already completed, we no longer need to start from scratch in helping them to meet a new challenge. Over time PSC becomes a valued resource to our clients, an extension of their company and of their thinking. We listen. We learn. We deliver the best possible solution. And we get it right the first time. The Way We Work. Once we have listened and learned from the client, we begin the work that stands at the heart of eBusiness consulting: creating the solution. In essence, this involves three major stages: defining goals and parameters; designing the solutions that address them best; and delivering those solutions in ways that that satisfy both the project's objectives and the larger aims of the client. We believe that our ability to help clients engage in a process that is fundamentally technical rests upon something that is fundamentally human: the sound intuition and lucid thinking of experienced consulting professionals. We approach our work using PreciseMethod©, a process designed by PSC to ensure accuracy, discipline and results. Frameworks©. The entire process behind a project, from the needs analysis up front to - the final testing at the end, is guided by PSC's own FrameWorks©, a series of proprietary modules that establish standardized protocols for every facet of a project's management. By combining the appropriate FrameWorks©, we are able to create a single template for an entire project, defining each of its key elements—issues and solutions,tasks and deliverables, costs and schedules. ©Copyright 2000 Precision Systems Concepts;All rights reserved. 19 08/04/00 L L Village of Buffalo Grove Document Archive System Development Staffing. FrameWorks©is also used to select the project team. PSC's consultants include people representing a variety of disciplines. Each is an experienced specialist and each is required to attend PSC's own certification training program. Through FrameWorks©we are able to identify and schedule the team that has the mix of talents best matched to the project's demands. Management. The project team is managed by one or more of PSC's own senior consultants. Their work is supported by PMI, our password-protected client extranet. Here,too,the FrameWorks©modules play a role. Once created the modules are posted to PMI where they are used to coordinate the work of the team and provide accurate,timely project information to the client. Solution Verification. The FrameWorks©protocols offer more than the means to design solutions. They also provide the tools to test a solution and insure that it does, indeed, accomplish what it was created to do. Results. PSC doesn't simply believe in its solutions. We also guarantee them. We do not consider them complete until the client is satisfied and the solution is producing measurable results. Our Partners When it comes to individual technologies,the greatest value we add is knowledge. The more intimately we know applications and hardware,the more perceptive our recommendations and the more efficient their implementation. With this in mind, PSC has made a continuing effort to establish formal partnerships with the industry's leading firms. Through these relationships we—and our clients—gain preferred access to current product information,to technical support,to advanced training programs and to briefings on future trends. We are pleased to be partners with firms such as the following: Checkpoint, Cisco Systems, Lotus, IBM, Microsoft, Watchguard The Value of PSC PSC has set itself apart from our competitors in a number of easily demonstrated ways. We believe, as you will, that PSC provides its clients with a service that is beyond compare. These are some features that differentiate PSC: Special knowledge and recognition within our industry. PSC has been awarded several recognitions such as IBM Business Partnerships through the BEST Team and NET Team. Additionally, we have been awarded Premium Partner status for our expertise with Lotus Notes. Because of these two areas of recognized expertise, IBM has selected PSC as its preferred vendor in IPCS technology,bridging these two platforms. ©Copyright 2000 Precision Systems Concepts;All rights reserved. 20 08/04/00 L °1 Village of Buffalo Grove Document Archive System Development Independence of recommendations. PSC does not target the sale of application software packages, does not market a competitive application package, and is therefore able to recommend software based on the client's interests, not ours. Attention to your needs. Because of the comfortable size of PSC, we are able to assure you that there will always be adequate resources to fill your needs,now and throughout our relationship. Also because of our size,you can be assured that your business will be appreciated, and that you will be treated as a highly valued client, not just another company on a list. Commitment to your business and community. PSC has a history with our clientele, based on mutual respect, integrity, and honesty. We built PSC as an alternative resource for organizations that believe they deserve greater attention than they would from the mega-consultants. Our rates, our approach, our structure, and our Corporate Mission all bear that out. Just ask our clients. Demonstrated excellence in past projects. PSC is proud to have served a number of organizations, and in projects similar to this one. Our references speak for themselves in this category. Commitment to Quality in everything we do. PSC has embarked on a continuous Quality Management program,which solicits the input of our clients to evaluate our performance. Client satisfaction is our prime directive. You understand the value of reputation. We believe that our reputation is our greatest asset, and we will not allow it to be compromised. ©Copyright 2000 Precision Systems Concepts;All rights reserved. 21 08/04/00 Board Agenda Item Submittal xIv C Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Acceptance of Proposal for Weiland Road Temporary Traffic Signal. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/15/2000 08/21/2000 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $20,000 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As requested,we have requested proposals for the installation and maintenance of the above-mentioned improvement. We have received two proposals, and a third proposal was promised,but has not yet been received. We recommend that the proposal of Hecker&Company, Inc. be accepted. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 1J Weiland Rd. Temp. Traffic Signal. Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: i Approved By: Published to Web: ' 08-04-00 01:36am From-civiltech Engineering, Inc. 6307733975 T-894 P.002/002 F-044 PHECKIR2501NDUMAL LUE Ap A WHEEUNG,IL 60090 (847)459.9222 (847)459-9259 FAX August 4,2000 Civiltech Engineering,Inc. 500 Park Blvd. Suite 250 Itasca, IL.60143 Attn: Kathy Meyerkord Re:Village of Bu#t'alo Grove Temporary Traffic Signals Weiland Road&Aptakisic Jr.HS Gentlemen, At your request, we submit the following prices for the above referenced intersection for the installation and maintenance of the temporary traffic signal. This price is based upon the sketch and fax letter dated 8/2/00, including sidewalk and pavement marldags. The monthly maintenance price will remain in affect until the temporary traffic signal is removed and the permanent signal is turned on. All temporary traffic signal equipment shall be removed and raturmd to our shop by others. The maintenance and rental agreement will start from the day the traffic signal is turned on. Temporary Traffic Signal,Complete $20,000.00 L.S. Rental and Msintenance Tamp Traffic Signal $500.00 per Month Not Included in Prices. Lay Out, Com Ed Charges, Removal of Temporary Traffic Signal, New Temp Traffic Signal Equipment Included in Prices. 150' - #6 Alum Triplex Cable to CE Pole, Service Xnstallation Type C (Old Standard), Performance Bond,Permit Bond,Insurance We trust the foregoing meets with approval and drank you for the opportunity to be of service. We would proceed immediately upon your direction and require 2 weeks to complete. Very Truly Yours, DECKER COMP ,INC. auiel Y. ke,Vice President TACivilteoh Quotc.doe 08/04/2000 FRI 13:32 [TX/RX NO 52111 0B-DT-00 08:31am From-civiltech Engineering, Inc. 6307733975 T-901 P.002/002 r'-084 PROPOSAL oil HOME TOWNS ELECTRIC INC. P.O.SOX 863 LANE VILLA,,tL "01S 60046 (847)223 2800 -166 (847)223-7S77(jax) SUennrrMDTO: Civiltech Engineering, Inc. DATE August 4,MOD 500 Park Boulevard PHONE V. 630/7 -3= Suite 250 FAXt 630M3W76 Itasca IL 60143 PROJECT: Temp T/$instalWan Welland Read Kat!&Meyerkord at APUWAIC Tripp Jr High School HOME TOWNE ELFCTRIC,-INC. PROPOSES FOLLOWING SCOPE OF WORK: TEMPORARY TRAFFIC SIGNALS INSTALLATION WEILAND ROAD AT APTAICISIC-TRIPP JUNIOR HIGH SCHOOL ITEM DEAOIPTIQN U Ofi M 2r—f UNIT PR OT 1 TEMP TS SIGNAL EACH 1 $31,237.50 $31,237.50 2 MAINT EX TS SIGN PER MONTH $300.00 $300.00 3 PAINT MARKINGS 24"X 14r EACH 2 $690.00 $1,380.00 4 SIDE WALK 5" STOP BAR'S SID FT 144 $10.10 $1,454.40 5 REMOVE TEMP EACH 1 $1,500.00 $1,500.00 TOTAL $35,871.90 HTE WILL MAINT TEMP T/S UNTIL NEW IS INSTALLED l ALL TEMP T/S EQUIPMENT WILL BE REMOVED BY HTE&REMAIN THE PROPERTY OF HTE SERVICE LOCATION MAX 100r THIS PROPOSAL.BASED ON FAXED DRAWINGS BY: PAGES: DATED: CnrilteCh Engineering,_Inc. 4 A-w4 t 2,21700 21.48 PM EXCLUSIONS: 'SPOILS LEFT ON SrrE "LAYOUT BY OTHERS , -NO LANDSCAPING •NO COMMONWEALTH EDISON CHARGES *NO BONDS *NO PERMrr FEES NO TESTING OF MATERIALS COVERED BY GENERAL CONTRACTOR -MAINTENANCE OF TEMPORARY TRAFFIC SIGNAL BASED ON 8 MONTH MAXIMUM ADWflONAL MAIKMMNCE CHARGES OF 5200.O11 Bd0 LY APPLY APTER a MONTHS TECWGANDQ0N0r1X s:YYaaaobyQODaeewfiMMhbx aa.ne<araLnut�++entrn »hr�o.eew+ve ,soti— PLEASE SIGN.AUTHORIZE AND RL:T M prwee6 pbmeda fix 00%of UM ammvk of***a mvm 0 be r4ado ovary 00 Op qm M pa *N W=I0*R ACC TAw=OF PR0008AL 1Ae Pbv.e DMA epeC7:adorr�and Al 112%tnw esl by arm or O+e F Nil" b ao.ileerr are eeEb6may eaa peiebr era,pI as au&+e0 aee.A retroiMrsa�7 cart aoem s�q eoat tees P7 tar oa ca0actfon d�eue.Nq�t�pf8 or avleroaa+�me r+4are 1bu are eamorteea b ao�o wark ee apef>Tea .peae=ftm xn beowM W 0*9 Chop ene and ftb�0*arn4xt Pavmere.O be as MMM kl 7enns and fbxdeanL mm—The pMeoalM m"as by W M vow i0 Gen . ►+it?iaRreds�Ohaa AtifQig(IzpQ � rmw 1TPED BY DP DiOC 962-d ZO/ZO"d 110-1 ltg!£ZZIVO 201 CHO-so 08/07/2000 MON 08:27 ITX/RX NO 52201 Board Agenda Item Submittal xIV D Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Plan Commission Referral: Proposed residential development, Park Avenue/Main Street, Forum Properties. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 08/16/2000 08/21/2000 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Forum Properties has submitted the attached petition concerning the Phillips and Schrems properties at the northwest corner of Park Avenue and Main Street. The properties, zoned R-1 by Lake County, have a combined area of approximately 3.3 acres. The Village Comprehensive Plan designates this area for single-family development. Commercial development in Prairie View is designated on the Comprehensive Plan for the area along Route 22 and extending north along Main Street to Brockman Avenue, which is one block south of Park Avenue. The attached plans are the same information that was submitted for the pre-application conference on August 7.One plan is an 8-lot subdivision for single-family homes with R-4 zoning. The R-4 District requires a minimum lot width of 70 feet and a minimum area of 8,750 square feet. Most of the lots appear to be larger than the R-4 minimum standards. The second plan proposes 13 single-family units described as the "Historic Prairie View Proposal." A sheet depicting schematic elevations of three models is included in the submittal. The petition requests R-6 zoning and approval of a Planned Unit Development. The R-6 District requires a lot width of 60 feet feet and a minimum lot area of 6,600 square feet. Lot 8 on the attached plan is labeled with a width of 50 feet; the widths of the other 12 lots are not shown. The petition refers to "some bulk variations," but no specific variations are identified. Both plans would use a cul-de-sac street from Park Avenue for access, and a stormwater detention area would be provided along Main Street. Please note that the site is adjoined on the west by homes in the Doubletree subdivision (Woodlands Unit 15) zoned R-2. On the south side of Park Avenue, the lots are zoned R-2 and R-3. A location map, the Petition for Concept and Preliminary Plan Review and the developer's packet are attached. 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Sub-areas The Plan identifies two sub-areas, and detailed land use maps have been included for these areas. These areas are the primary locations where annexations and new development will occur in the Village's planning area. 1. Prairie View - This area is north of Route 22 between Main Street and the, Wisconsin Central Railroad on the east and Easton Avenue on the west. Map 17 designates future land use recommendations. A Metra station serving commuters on the North Central line is located along Main Street, and this development may encourage interest in redeveloping properties in the area. The Future Land Use Map recommends single-family use for most of Prairie View, and commercial use along a portion of Main Street and Route 22. A program to provide Village water and sanitary sewer service would need to be developed for this area as part of a redevelopment and annexation plan. Commercial development will need to be carefully planned to be compatible with the Woodland Commons shopping center and adjacent residential areas, and access to Route 22 will need to be controlled. Prairie View has a number of older structures that set an architectural appearance for the area, and new development and redevelopment should be designed to be compatible with existing buildings. The area at the southeast corner of Route 22 and Prairie Road is included in the Prairie View sub-area. The north portion of this area is designated for commercial use, and the south portion is shown as residential, Planned Development (6 units per acre). Access for the area is indicated on Prairie Road across from Willow Parkway. Commercial development on the north portion of this area will need to address traffic impact and compatibility with adjacent residential use. Direct access to Route 22 is not contemplated for this site, and proposed commercial uses should be businesses that would be viable with access only from Prairie Road. 1 t!. 1 .! a ZU09 910M 'GOOAVnOO(1 .�a.w w ur en ww�ns sera. ewr.*rowr.r ��11� m°'Atl°00atmo tl 3Lf18"M►Non3a•M OOL£ N ��•Haoitawm�ro ; !g isitl� t�yo IL t u�en � ,1.1 tw rawo •9N.'C'iltOdOUd YY11tlW $ C su� P . fq' aunty sr � r uw .. ii:3NIN ue me.et a.c n, IMMUH1130 MW CC 03BO.%*W tt w ro,aw aiw ma 1 I i I I, I cc popolo t m aI i .tt (N111:tt � •Ot t Ct N e , II ur�•wn virais • ° ajj�y.I�j o ZU09 SK)WTV 100o n0ow, . =,11ry�� 01 o Y 3m I'3Atl Nwm'M OOL£ cm • • t o x o.wi0 YMip' Hd Wg—u � N ilof a®/�r u nv w . • 1.•tf1111T xai°n "ate mw 1J91fUO1300 3UN We 0390dOUd a LU aOVOPOSO / I 4 r 11 a Z Ca e N . Q it Tri1i�' i __ lulll==cMCM ol' � E'�L`III111111111i�1, ��,;;;�If��ll IIU.;;;W110I El III � g �!I III1pete W . N�IIIIIIIII� �{E smorm, millet - ill OW ��1�1�W ——_ 'w 1:E-s 5MO.ismj141 LOCATUN MAP Park Ave / Va *M Street 10 Schrems ( I . 8 Ocres 20 PhiHhps ( 1 . 3 Ocres Port CEIKOOKI 77 Q 0 Rl* 15 3050 < > 2921 pG RZ SG p m A p p 2917 p R4 � � m �� 0 0 2911 0 n Ln I-- co 3 0 0 2916 0 2905 R7 �p0 � p 0 2910 2399 20�� 2�65 0° p Ln cu A) 2395 p30 p pp p co2366 2g8� 2900 2�2� p2�35 no pti'b 2305 0 0 89s o p p p p 2 0 pp cu � p� 2g8 s `5 Zg3 Og O 0 Ln CoRZ 2351 g00 20 J 5 co p �c p Og AO Og5� ZOO � N � 2co p� o p o � 2839 Zg p g 9 0 170 �NkoN p p22 AEo � 6 0 O 2 2316 FPARK 333 55 45 p o 190 n 110 75 65 3' Cuco 100 W eCb 0 2310 2329 N 200 2323 Cu ER1S OAKS O� ELT�P1G < C� W 61 p� 0 m Ln p p CO � OCK AN OP CO m cu �y cu Prepared by Punning Services 6/26/2000 08/16/00 09:48 FAX 8474130314 GROUNDWORK LTD . Buffalo Grove la042 .w yr a.V..s..1 11•1J P.02 VAUAGE QFAUnnui►GAOVE PETI77QN FQR CMCJPrAIW PM M MINARY PLAM REVIEW xuar NOW mar IM COMWIr m AlrtIIM�IMrl,Uryf wft 1SJna AND 0711W#fnn us law OM- AiB'r�, fNVla M JI'M4IX MOlaNftxtxl Alawu o � aa7N6W13 tc M mrrurt�rir�rt an�aa rperu sA+waa8mays �tirNs..reara i t. INDEX INFORMATION(to be completed by Valsge staff) APPlication Number* Title: - Date of Submi"on 2: BACKWOtlNQ WOM"TtON a. Petitioner: Mr• Sam Grill (Please now that only the Corporation:Forum Properties Inc. Petitioner wiU receive a copy -- of the staff review of this petition) StrestAddress: 3700 W. Devon, Suite A *Please provide a copy of staff reviews to: Lincolnwood Mr. Rich Vane City; Groundwork, Ltd. State/ZIp; Illinois, 60712 1051 Perimeter Drive, Suite 1110 Telephone:847-677-50 j Schaumburg, IL 60173 847-324-5055 Ober at which petitioner can be reached during business hours? b. Raiationship of paUdoner,w pmparty: Contract Purchaser C. Owner of Property:(tf a Trust,sae attached Beneficiary Dlsciosure Form) I. Richard & Sandra Schremes 2. Mr. & Mrs. Craig Phillips Corporation: NIA N/A Street Address:23246 N, Main St. 23226 N. Main St. City: Prairie View Prairie View State/Zip: Illinois 60069 Illinois 60069 Teiephone:65Y/,4,7A(74/--For• 3. APPROVAL REQUESTED: (1)Parcal A: acres from to tRazordng) t2l Parcel B: acres from - - to x Spedal Use or P.U.O. Preliminary Plan x Annexation x Other Zgninn- to R-6 n_17_n• ' I 08/16/00 09_48_FAX 8474130314 GROUNDWORK LTD Buffalo Grove 9003 P.03 9 4. SUMPAARYOFFanuawmAcTion. Annexation of two (2) lots with a total area of approx. 3.3 acres into Buffalo Grove and toning as R-6 P. U. D. to permit a residential planned development. 5. PROJECT S'i AFF: Covoloper: Forum Properties In 847-677-5050Address• Telephone:Fax `anaoitwoo Attorney: Mr. Larry freedman 312-346-1350 Address.- a s Tekphono: Suite 1211, Chicago, IL 06 Fax Land Flanrler Groundwork, Ltd Address: 1051 Per meter r. u e ; Telephone, 847-413-0300 Fax 847-413-0�1�_ Engineer: Groundwork, Ltd Address; ame a--- ov Telephone: Fax: Architect: Groundwork, Ltd Address- a e as above Telephone, Pax: ----------------- Landscape Architect: a2 ley 6 LaHaie Address; Telephone: 847-438-0013 N. 01d McHenr Lake Roa Fax847- 4 8• 0ESCRIP7'MU OF Ski ch, I L 6 4 Corxu»on Descrtptipn: Approximately 3.3 acres on the west side of Main St. north of Park Ave, in prairie View, IL Lagai Description:tre ukud to be on 8-112 x I t'sheatis}} (attach additional pages it necassarvl 7. CHARACTER OF SITE: Comprehans}vePfanDgsignation; Single Family Residential Existing Zoning: Currently in.unincorporated Lake County EXisting Land Use:Two (2) lots each with one (1) single family home Existing Structures: See Above i Significant Natural Amenities ipope,Vegetation,water bodies,rack outcroppings:ttc.i Part..of Prairie View district outlined in the Comprehensive ,plan Flood FlahIa and Other Devalapment Restrictions: None to our knowledge 2 08/16/00 09:49 FAX 8474130314 GROUNDWORK LTD Buffalo Grove IM 004 P.e4 ti e• C)iAliA6TER OF SUMOUMING AMA: �&aibG/Jurlf[elir:ri Land Ilse {North R-7 Special Use Vernon Township Offices/Facilities South R-3 Single Family ------------ East Railroad R.O. W & R-4 .Commercial/Commuter Railroad & Single West R-2 Family �ilagie Famiiy a. VARIATIONS: and t any ad ag Ordinance (attach additional paann(s)fom the;ta)Za#g Ordinance and(b)Devatoment va ordinance. rY it no );We specific section number of appGrA la Planned Unit Development with =-some bulk variations to permit . creation of a character consistent with the historic values of Prairie View. PETITIONER. Sam rill for Forum Properties 'Or print Hamel t n matte) DATE; ATTEST: , OWNER: See Attached Land Contracts/Letters (type or pritni Hamel "+ (sign Hanel P L DATE: ., ATTEST: y$ 6n 3 Board Agenda Item Submittal xIv E Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Plan Commission Referral: Proposed Dominick's supermarket at the Plaza at Buffalo Grove, Buffalo Grove Rd/Dundee Road,Amendment of a Planned Unit Development and Preliminary Plan in the B-3 District Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 08/16/2000 08/21/2000 0 Regular Agenda Planning ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Dominick's has submitted the attached petition and plans concerning the construction of a supermarket of 66,674 square feet in a portion of the existing shopping center. The plan includes a parcel along Buffalo Grove Road for a gasoline sales facility. The plan proposes relocation of the existing driveway to Buffalo Grove Road northward and the construction of two additional curb cuts to Buffalo Grove Road adjacent to the gasoline sales facility. The plan does not show adjacent or opposing driveways on the east side of Buffalo Grove Road. Approval by the Cook County Highway Department would be required for the relocated driveway and the two new driveways. The site data table indicates that 529 parking spaces will be provided. Based on the total proposed retail floor area of 131,949 square feet and the shopping center parking standard of one space per 220 sq. ft. of floor area, 600 spaces are required. The petitioner should clarify the existing amount of retail and office space on the property and indicate how much floor area is being added by the proposed plan. The loading dock is shown at the south end of the supermarket. This is probably the preferred location relative to adjacent residential properties, but the petitioner should explain what measures will be taken to screen the facility and minimize impacts such as noise and odor. A setback of 27 feet is indicated from the west property line abutting a property that is zoned residential. The B-3 District requires a building setback of 50 feet adjoining residentially zoned property. A location map, the Petition for Concept and Preliminary Plan Review, the site plan and the building floor plan and elevations are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files u . petition. df u . LocMap.PDF Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF BUFFALO GROVE PETITION FOR CONCEPT AND PRELIMINARY PLAN REVIEW PLEASE NOTE THAT THE CONCEPT AND PRELIM/NARY PLANS WILL NOT BE REVIEWED UNTIL THIS PETITION HAS BEEN FULLY COMPLETED AND ALL REQUIRED PLANS AND OTHER MATERIALS HAVE BEEN SATISFACTORILY SUBMITTED TO THE PLANNING SERVICES DIVISION. IF PETITIONER HAS ANY QUESTIONS CONCERNING REQUIRED MATERIALS,PLEASE CALL THE DIVISION OF PLANNING SERVICES AT 847-459-2518. 1. INDEX INFORMATION (to be completed by Village staff) Application Number: Title: Date of Submission: 2. BACKGROUND INFORMATION a. Petitioner: Dave Here (Please note that only the petitioner will receive a copy Corporation: Dominick's Finer Foods Inc, of the staff review of this petition) Street Address: 711 Jorie Boulevard City: Oak Brook State/Zip:— n 60523 Telephone: (630) 891 Fax:_. (630) 891 57 0 (Number at which petitioner can 5844 be reached during business hours) b. Relationship of Petitioner to Property: Member C. Owner of Property: (If a Trust, see attached Beneficiary Disclosure Form) Ko irnGh Tpny You--,hat ; Corporation: Buffalo Grove Plaza L.L.C. Street Address:888 Beverly Place City: Take Por St State/Zip: IL 60045 Telephone:_ (847) 482-0000 Fax: (847) 295-5131 3. APPROVAL REQUESTED: (1) Parcel A: acres from to (Rezoning) (2) Parcel B: acres from to 10 Special Use or P.U.D. Preliminary Plan Annexation Other 1 ' PETITION FOR CONCEPT AND PRELIMINARY PLAN REVIEW(continued) 4. SUMMARY OF REQUESTED ACTION: Grant approval for redevelopment of existing shopping center. Re-development includes addition of gas station and Dominick's food store. 5. PROJECT STAFF: Developer: Dominick's Finer Foods, Inc. Telephone: ( 30 P ) 891-5844 Address: 711 Jorie Boulevard Fax:_ T-5'72— Oak Brook, IL 60523 Attorney: Telephone:_ Address: —Fax:— Land Planner: Telephone: Address: Fax: Engineer: Canpass Consulting Group, Ltd Telephone: ( 30) 961-9880 Address: 1600 Shore Road, Suite E Fax: ( 30) 961-5071 Napervile, IL 60563 — Architect: Stowell Cook Frolichstein, Inc Telephone: ()12) 464-1004 Address: 33 W. Grand Avenue, Suite 500 Fax: ( 12) 464-1167 Chicago, IL 60610 Landscape Architect: Telephone:_ Address: Fax: 6. DESCRIPTION OF SITE: Common Description: Legal Description: (required to be on 8-1/2 x 11" sheet(s)) Seq attached. (attach additional pages if necessary) 7. CHARACTER OF SITE: Comprehensive Plan Designation: Existing Zoning: B3 Existing Land Use: Commercial Existing Structures: Retail Buildings Significant Natural Amenities (slope, vegetation, water bodies, rock dutcro ins etc. PP 9 ) Buildings and Parking Lot Flood Plains and Other Development Restrictions: None 2 08/15/06 09:00 FAX 1 847 3748272 Nikan & Co. 0 002/002 PU::.15.Z00e p-57AM C01"FASS, LTD. N0.009 P.Zit -- .';F7-1T1Q1V FOR CONCE.P7'A=PRFL! WARY PLAN RFV EW/condngedl a. CHARACTER OF SURROUNDING AREA: 7oning/.lurisdiczio!3 Land use North R9 Residential South B2 Commercial East B4 Commercial Was- R9 Residential P. VARIATIONS: List and justify any requested variations) from the; (a) Zoning Ordinance and (b) Development Ordinance (attach additional pages if necessary); cite specific section number of applicable ordinance. Rear building setback reduction, parking requirement reduction and any other required for the proposed site plan. 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