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2001-01-22 - Village Board Special Meeting - Agenda Packet GE VILLAGE OF VNefr°"`faloF BUFFALO GROVE V G` Fifty Raupp Blvd. Buffalo Grove.IL 60089-2100 Phone 847-459-2518 Meeting of the Village of Buffalo Grove Board of Trustees Fax 847-459-7906 Special Meeting January 22, 2001 7:30 PM I. Call to Order II. Pledge of Allegiance Ill. Roll Call IV. Approval of Minutes A. Minutes of the January 8, 2001 Special Meeting of the President and Board of Trustees V. Approval of Warrant Warrant#926 VI. Village President Report A. Village Goals for 2001 (President Hartstein) VII. Reports from the Trustees VIII. Village Manager's Report A. Traffic Signal Timing Review- Lake Cook Road System B. Management Report - December, 2000 C. Report on Recent AT&T Broadband Programming and Cable TV Customer Service Issues IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. 2000- Establishing the Annual Salary for the Village Manager. (President Hartstein) B. Ordinance No. 2001- Amending 5.20 Liquor Controls By Reserving a Liquor License for Ben & Connor, Inc. d/b/a White Hen Pantry, 1153 Arlington Heights Road (President Hartstein) XIII. Old Business A Other Agenda Item: Continued Discussion-Arboretum Facilities Development Program (Trustee Glover) B Approval of Other: Plaza Verde - East shopping center- Request for minor change to Planned Unit Development (P.U.D.) concerning International Jewelers Mall, installation of flagpoles (Trustee Berman) XIV. New Business A. Authorization to Bid: Authorization to Bid the FY00-01 Contractual Sanitary Sewer Televising Project (Trustee Marienthal) B. Presentation on Agenda: Recommendation to approve the proposed Guidelines for Evaluating Traffic Calming Measures. (Trustee Berman) C. Other Agenda Item: Proposed amendments to the Village's Personnel Rules. (Trustee Glover) XV. Executive Session A. Personnel XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda January 22, 2001 7:3fl PIN XI. Ordinances and Resolutions A. Ordinance: Ordinance No. 2001- FY 2001 Golf Appropriation Ordinance RECOMMENDATION: Approve by motion. SUMMARY: Establishing the fiscal year 2001 Golf Appropriation Ordinance. New Business None Old Business B. Approval of Plat: Approval of Millbrook IV Development Improvement Agreement& Plat of Easement (Trustee Hendricks) RECOMMENDATION: Approve by motion. SUMMARY: Engineering approval of both the project and the easement is recommended subject to Village Board approval of the attached Development Improvement Agreement. Meeting of the Village of Buffalo Grove Board of Trustees Special Meeting January 22, 2001 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda January 22, 2001 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None 11048 1/08/2001 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,JANUARY 8,2001 CALL TO ORDER President Hartstein called the meeting to order at 7:38 P.M. Those present stood and pledged allegiance to the Flag, which was led by Brownie Troop 3481. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Marienthal,Braiman,Glover,and Berman. Trustee Hendricks was absent,and Trustee Johnson arrived at 8:05 P.M. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;Ghida Sahyouni,Assistant Village Manager;William Brimm,Assistant Village Manager/Finance Director;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Robert Pfeil,Village Planner;Gregory Boysen,Director of Public Works;Raymond Rigsby,Superintendent of Public Works;Richard Kuenkler,Village Engineer;Carmen Molinaro,Director of Golf Operations;Rick Reed,Golf Superintendent;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Berman,to approve the minutes of the December 11,2000 Special Meeting.Upon roll call Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 2—Hendricks,Johnson Motion declared carried. WARRANT#925 Mr.Tenerelli read Warrant#925. Moved by Marienthal,seconded by Glover,to approve Warrant#925 in the amount of$2,779,372.38,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 2—Hendricks,Johnson Motion declared carried. NEW YEAR GREETINGS On behalf of the Village Board,President Hartstein extended good wishes for a healthy and happy 2001 to the entire community. TOYS FOR TOTS President Hartstein commended the Buffalo Grove Police Department for the outstanding job that they did in their efforts collecting toys for children through the Marine Corps Toys for Tots program BLOOD DRIVE President Hartstein commended Brownie Troop 3481 for their efforts in providing refreshments at the Blood Drive held in December. The girls also made thank you notes for each of the donors,thanking them for giving blood and helping to save the life of someone in need. Each of the girls was presented with a certificate as they were congratulated by the audience and the Board. 11049 1/08/2001 President Hartstein also introduced Blood Commission Chairman Paige Donnelly and thanked her and the entire Blood Donor Commission for their efforts in organizing the blood drives held through the year;he reminded everyone that the next drive is March 10,2001. YOUTH COMMISSION President Hartstein announced that the Youth Commission is sponsoring a teen evening on February 24,2001 for 6d', 7`s and 8`h graders at the Highland Park Fitness Center. +✓ LEADERSHIP FORUM President Hartstein that there will be another Leadership Forum on January 30,2001,with representatives from the school districts,park districts,libraries and townships getting together to discuss how to better serve the community. SNOW BANKS Trustee Glover noted that the snow banks at the Plaza Verde shopping center were quite high,and she asked if the Village encourages shopping center owners to plow their sidewalks. Mr.Rigsby replied that the Village does plow the walks along Dundee Road,but the snow gets thrown onto the sidewalks when the roads are plowed,which is why the drifts get so high,and make it virtually impossible to keep the sidewalks cleared. Trustee Glover suggested that the Village promote clearing the sidewalks with the owners of the shopping centers. President Hartstein told Mr.Rigsby that he and other Board members have received countless compliments from community members on the snow removal operations in the Village;he commended Mr.Rigsby and the staff for the many hours that they have spent keeping up with the snowfall. Mr.Rigsby presented a report on the status of the snow removal operations,the status of salt availability,and also of the financial impact of the snow removal operations so far this winter. TRAFFIC SIGNALS Mr.Balling stated that he does not have a current update on the traffic lights being installed,but he will have one for the January 22,2001 meeting. HEALTH COMMISSION Trustee Braiman stated that the Health Commission is discussing a recommendation to the Board with regard to a ban on smoking in restaurants in the Village;they will be sending out a survey to restaurants to get their input. ARTS COMMISSION Trustee Braiman stated that he has suggested the creation of a new vehicle sticker,and he thinks that a contest to create a new sticker could be something that could be undertaken by the Arts Commission. CHAMBER OF COMMERCE President Hartstein recognized Steve Panitch and congratulated him on being elected to serve as President of the Buffalo Grove Chamber of Commerce for the coming year. MUNICIPAL ELECTION The Village Clerk announced that petitions for the three Trustee positions to be filled at the April 3,2001 municipal election will be accepted between 8:00 A.M.on January 15,2001 and 5:00 P.M.on January 23,2001. 11050 1/08/2001 ROUTE 83 TRAFFIC SIGNALS Mr.Balling reported on the results of the study of the Illinois Route 83 Traffic Signal Timing,details of which are contained in the memo from Civiltech Engineering to Mr.Boysen. Trustee Johnson arrived at this time. LAKE COUNTY COURT HOUSE Mr.Balling reported that Lake County has selected Mundelein for the site for a southern court house in Lake County;presently Buffalo Grove sends most of its traffic to the Rolling Meadows court because it is much more efficient;since there is now going to be a site in Mundelein,Buffalo Grove will most likely send most cases to that site,since that will be more cost effective than Rolling Meadows. SECRETARY OF STATE Mr.Anderson reported that the mobile Secretary of State facility will be at the Village Hall on January 24,2001 between the hours of 9:30 A.M.and 2:30 P.M.;they will offer all services offered at traditional sites with the exception of road testing. PUBLIC HEARING—GOLF APPROPRIATION President Hartstein called the Public Hearing to order at 8:12 P.M. Notice of this Public Hearing was published in the Daily Herald on December 23,2000. Mr.Anderson made a presentation regarding the Appropriation Ordinance. President Hartstein asked if there were any other public bodies or members of the audience who wished to comment; there were none. President Hartstein adjourned the Public Hearing at 8:14 P.M. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,staring that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover,seconded by Braiman to approve the Consent Agenda. BUFFALO GROVE OFFICE BUILDING—Initial Acceptance r✓ Motion to approve the Initial Acceptance—Buffalo Grove Office Building(Thread Creek Lot 3) MIRIELE PHASE II SUBDIVISION—Initial approval Motion to approve Initial Acceptance—Mirielle Phase II Subdivision COTY PROPERTY—DIA and Plat of Subdivision Motion to approve the Coty property(Voicestream)Development Improvement Agreement and Final Plat of Subdivision. 11051 1/8/2001 AYES: 5—Marienthal,Braiman, Glover,Berman,Johnson NAYS 0—None ABSENT: 1 —Hendricks Motion declared carried. ORDINANCE#2001-1—ESTONIAN LANE Moved by Berman,seconded by Glover,to pass Ordinance#2001-1,vacating a certain public street and right-of-way known as Estonian Lane(formerly known as Airdrie Lane),and approval of Plat of Vacation of Street. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. ORDINANCE#2001-2—ARBORETUM GOLF COURSE Moved by Berman,seconded by Braiman,to pass Ordinance#2001-2,approving an amendment to a Special Use for the Arboretum Golf Course concerning construction of a new clubhouse and maintenance facility in the R-8 District, 401 Half Day Road(IL Route 22). Mr.Brimm made a presentation regarding the zoning ordinance to effectuate the proposal on the Arboretum capital project for construction of both the clubhouse and maintenance building,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil;he then answered questions from Board. Discussion took place with regard to the size of the facility,the parking area,and the landscaping. Mr.Brimm was thanked and congratulated on the outstanding job that has been done on this project. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Glover,Berman,Johnson NAYS: 1 —Braiman* ABSENT: 1 —Hendricks *Because he still has some questions. Motion declared carried. RESOLUTION#2001-1—DEERFIELD PARKWAY Moved by Berman,seconded by Glover,to pass Resolution#2001-1,approving Phase I Addendum and Public Meeting Presentation Engineering Services for the Implementation of the Deerfield Parkway(Illinois Route 83 to Weiland Road)Street Improvement. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. RESOLUTION#2001-2—PUBLIC WORKS GARAGE Moved by Marienthal,seconded by Glover,to pass Resolution 2001-2,approving Grant Agreement No.01-123011 between the Village of Buffalo Grove and the Illinois Department of Commerce and Community Affairs-$100,000 for the Public Works Garage Expansion Project. Mr.Balling stated that staff is confident that the cut-off date of June 30,2002 can be met. Upon roll call,Trustees voted as follows: 11052 1/8/2001 AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. MILLBROOK BUSINESS CENTER Moved by Berman,seconded by Glover,to approve the Millbrook Business Center,2200 Millbrook Drive and 2400 Millbrook Drive,elevations,materials and colors. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. TRAFFIC SIGNAL Moved by Marienthal,seconded by Braiman,to authorize bid of the Weiland Road-Aptakisic Junior High School traffic signal improvement. Trustee Braiman would like to see as much of this work done in the summer when school is not in session. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. 2001 STREET MAINTENANCE Moved by Marienthal,seconded by Glover,to authorize bid for the 2001 Villagewide Contractual Street Maintenance Program.Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. PLAZA VERDE SHOPPING CENTER Lawrence Freedman,representing the developer,reviewed the request of the petitioner. John Green,Groundwork,Ltd.,made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Ms. Sahyouni. Trustee Glover stated that she believes the sign that is on Dundee Road is unsightly,and she said she will not consider the flags unless the developer is willing to re-work the color scheme on the sign package to make it more harmonious;she does like the idea of the jewelry mall. Trustee Braiman agreed with Trustee Glover's comments;he noted that the entire Board wants to see this center succeed. Trustee Berman thinks the number of ten flags is overkill;he thinks they are too tall. 11053 1/8/2001 Mr.Freedman stated that he will meet with the developer and they will do what they can to work with the Village. ARBORETUM FACILITIES DEVELOPMENT PROGRAM Mr.Brimm presented the conceptual financial plan for the Arboretum Golf Course,details of which are contained in his memo to Mr.Balling of December 18,2000;he then answered questions from the Board. President Hartstein thanked Mr.Brimm for his presentation and thoroughness. Moved by Marienthal,seconded by Berman,to authorize proceeding with the maintenance building. AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1—Hendricks Motion declared carried. EXECUTIVE MEETING Moved by Glover,seconded by Berman,to move to Executive Meeting to discuss Personnel.Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. The Board moved to Executive Meeting at 9:50 P.M. The regular meeting resumed at 10:10 P.M. ADJOURNMENT Moved by Johnson,seconded by Glover,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:11 P.M. Janet M.Sirabian,Village Clerk APPROVED BY ME THIS DAY OF ,2001 Village President l VILLAGE OF BUFFALO GROVE WARRANT#926 January 22, 2001 Corporate Fund: Reimbursement 43,215.68 Unemployment Insurance 0.00 Revenue Reimbursements 2,660.55 Legislative 6,620.30 Office of Village Manager 8,700.57 Planning 0.00 Management Information Systems 2,711.76 Legal 19,646.94 Finance&General Services 16,047.65 Fire Services 34,910.32 Police Services 60,623.05 Building &Zoning 9,594.19 Engineering Services 1,245.61 Building&Grounds 12,065.74 Street&Bridge Operations 90,689.61 Street&Bridge Administration 1,058.88 Forestry 3,812.62 ESDA 2,546.11 Transfer/Non Operating 140,000.00 Total 456,149.58 IMRF: Employee Contributions 0.00 Employer Contributions 0.00 Total 0.00 Parking Lot Fund: 1,100.12 Motor Fuel Tax Fund: 80,188.02 Capital Projects-Facilities: 66,346.37 Capital Projects-Streets: 11,298.39 Contractual Street Maintenance Debt Service Fund: 0.00 Bond&Interest Fund#1: 0.00 Bond &Interest Fund#2: 0.00 Bond&Interest Fund#3: 0.00 Facilities Development Debt Service: 1,350.00 Police Pension Fund: 0.00 Fire Pension Fund: 46.82 Water Fund: Reimbursements 0.00 Revenue Reimbursements 628.00 Water Operations 401,720.74 Sewer Operations 218,584.80 Total 620,933.54 Buffalo Grove Golf Fund: 0.00 Reimbursements 0.00 Expenses 14,630.84 Total 14,630.84 Central Garage Fund: Reserve for Capital Replacement 0.00 Reimbursements 0.00 Expenses 17,983.20 Total 17,983.20 Arboretum Golf Fund: Reimbursements 0.00 Expenses 7,205.76 Total 7,205.76 MIS Replacement Fund 2,390.03 Refuse Service Fund: 80,061.01 PAYROLL PERIOD ENDING 01/14/01 627,821.28 PAYROLL PERIOD ENDING TOTAL WARRANT#926 1,987,504.96 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 01/14/2001 Adj Long/Bonus(Feb) Balance Net Earnings 373,414.82 373,414.82 Federal W/H Penmo 945 6,873.41 6,873.41 Federal W/H BW 941 69,680.90 69,680.90 Federal W/H MO 941 115.34 115.34 Credit Union 31,785.15 31,785.15 State W/H 13,457.90 13,457.90 State W/H Wisc 540.50 540.50 United Way 349.00 349.00 AFLAC 13.30 13.30 Police Pension 15,249.68 15,249.68 Fire Pension 10,947.91 10,947.91 Retiree Health Sav 1,108.83 1,108.83 ICMA Employee 26,495.09 26,495.09 ICMA Employer 2,140.46 2,140.46 Insurance Deductions 1,515.00 1,515.00 IPBC/Retirees 2,682.55 2,682.55 FICA 14,297.36 14,297.36 28,594.72 FOP 86.25 86.25 Medicare 6,413.05 6,413.05 12,826.10 41,420.82 Fire Dues 1,242.00 1,242.00 Life Insurance 309.00 309.00 PC Purchase 2,653.59 2,653.59 Gamishments 2,359.59 2,359.59 Suspension 0.00 General Fund Fire 185.00 185.00 Sub-total 583,915.68 0.00 0.00 583,915.68 604,626.09 IMRF-Supplement 714.48 714.48 IMRF-Employee 0.00 9,755.36 9,755.36 IMRF-Employer 0.00 12,725.35 12,725.35 Gross Payroll 607,110.87 0.00 0.00 607,110.87 627,821.28 bank I ranster Equals total of Payrl Dist by Org *See Pay Adjustment Register, Current Employer Expense Payroll Gross 627,821.28 Bank Sheets should always=this# Water/Sewer 22,947.00 Police Pension 44,121.12 Fire Pension 2,773.94 BG Golf 11,079.81 Arb Golf 8,994.48 Difference between Pyri Gross 537,904.93 Total Other Funds 89,916.35 less water/golf/pension Date: 01/18/01 10:22 Village of Buffalo Grove Page: 1 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 41 ICMA RETIREMENT CORP 01/03/00 044561 228 HEALTH SAV RET *TOTAL VENDOR ICMA RETIREMENT CDR 902750 VILLAGE OF BUFFALO GROVE 1/15/01 044595 136 INV POOL INTEREST 156.43 1/3/01 044601 136 PERS PROP REP TAX 886.19 *TOTAL VENDOR VILLAGE OF BUFFALO 1,042.62 * 903010 VILLAGE OF BUFFALO GROVE 1/15/01 044590 127 INV POOL INTEREST 3,738.23 *TOTAL VENDOR VILLAGE OF BUFFALO 3,738.23 * 903030 VILLAGE OF BUFFALO GROVE 1/15/01 044588 123 INV POOL INTEREST 2,697.14 *TOTAL VENDOR VILLAGE OF BUFFALO 2,697.14 903080 VILLAGE OF BUFFALO GROVE 1/3/01 044597 126 PERS PROP REP TAX 1,607.81 1/15/01 044589 126 INV POOL INTEREST 539.43 *TOTAL VENDOR VILLAGE OF BUFFALO 2,147.24 903130 VBG-FAC DEV DEBT SERV FND 1/3/01 044598 128 PERS PROP REP TAX 924.17 1/15/01 044591 128 INV POOL INTEREST 539.43 1/3/01 044598 128 PERS PROP REP TAX 727.95 1/3/01 044598 128 PERS PROP REP TAX 614.01 *TOTAL VENDOR VBG-FAC DEV DEBT SE 2,805.56 * 903140 VILLAGE OF BUFFALO GROVE 1/4/01 044603 131 PERS PROP REP TAX 863.56 1/3/01 044600 131 PERS PROP REP TAX 5,450.10 *TOTAL VENDOR VILLAGE OF BUFFALO 6,313.66 * 903160 VILLAGE OF BUFFALO GROVE 1/15/01 044594 134 INV POOL INTEREST 2,551.49 *TOTAL VENDOR VILLAGE OF BUFFALO 2,551.49 903200 VILLAGE OF BUFFALO GROVE 1/15/01 044587 122 INV POOL INTEREST 2,589.25 *TOTAL VENDOR VILLAGE OF BUFFALO 2,589.25 * 903240 VILLAGE OF BUFFALO GROVE Date: 01/18/01 10:22 Village of Buffalo Grove Page: 2 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 1/3/01 044599 130 PERS PROP REP TAX 5,551.37 *TOTAL VENDOR VILLAGE OF BUFFALO 5,551.37 903240 VILLAGE OF BUFFALO GROVE 1/4/01 044602 130 PERS PROP REP TAX 741.15 *TOTAL VENDOR VILLAGE OF BUFFALO 741.15 * 903280 VILLAGE OF BUFFALO GROVE 1/15/01 044592 132 INV POOL INTEREST 2,168.50 *TOTAL VENDOR VILLAGE OF BUFFALO 2,168.50 * 903340 VILLAGE OF BUFFALO GROVE 1/15/01 044593 133 INV POOL INTEREST 10,869.47 *TOTAL VENDOR VILLAGE OF BUFFALO 10,869.47 * **TOTAL CORPORATE FUND 43,215.68 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 3 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48410 ANDRES MEDICAL BILLING 12397 044609 1259 AMB TRANSP FEES 732.67 *TOTAL VENDOR ANDRES MEDICAL BILL 732.67 * 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 1184 FUEL COST 530.11 NOV 00 044353 1184 FUEL COST 1,397.77 *TOTAL VENDOR VILLAGE OF BUFFALO 1,927.88 * **TOTAL CORPORATE REVENUE 2,660.55 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 4 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36570 AMERICAN CHARGE SERVICE 1/2/01 044461 4942 SR CIT TAXI SERV 15.00 *TOTAL VENDOR AMERICAN CHARGE SER 15.00 89000 JAMES J BENES & ASSOC INC MULTIPLE 044611 3716 PLAN COMM 627.37 MULTIPLE 044611 3716 PLAN COMM 1,045.63 *TOTAL VENDOR JAMES J BENES & ASS 1,673.00 322150 GOV PERS TEST SERV INC 5910 044531 3714 FIRE & POLICE COM 175.00 *TOTAL VENDOR GOV PERS TEST SERV 175.00 348510 ELLIOTT HARTSTEIN 3/9-13/01 044306 3112 804.54 3/9-13/01 044306 3213 121.90 3/9-13/01 044306 3213 254.00 3/9-13/01 044306 3213 228.50 *TOTAL VENDOR ELLIOTT HARTSTEIN 1,408.94 515911 LAW BULLETIN 369128 044622 3721 VILLAGE BOARD 225.00 *TOTAL VENDOR LAW BULLETIN 225.00 598270 NAT LEAGUE OF CITIES 20006803 044542 3113 MEMBERSHIP/DUES 2,476.00 *TOTAL VENDOR NAT LEAGUE OF CITIE 2,476.00 * 842100 303 TRANSPORTATION 5977 044513 4942 SR CIT TAXI 17.50 *TOTAL VENDOR 303 TRANSPORTATION 17.50 * 881070 UNIQUE VIDEO PRODUCTIONS V3691 044514 4941 CABLE TV PROG 575.00 *TOTAL VENDOR UNIQUE VIDEO PRODUC 575.00 * 903230 VBG VIL MGRS OFFICE 1/17/01 044606 3720 14.72 1/17/01 044606 3720 12.26 1/17/01 044606 3712 27.88 *TOTAL VENDOR VBG VIL MGRS OFFICE 54.86 **TOTAL LEGISLATIVE 6,620.30 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 5 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000405 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED Date: 01/18/01 10:22 Village of Buffalo Grove Page: 6 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 80000 WILLIAM R BALLING 1/5/01 044558 3112 PRO TRNG 265.00 *TOTAL VENDOR WILLIAM R BALLING 265.00 152889 COW GOVERNMENT, INC MULTIPLE 044527 3218 OFF SUPP/SUB-PUB 244.37 *TOTAL VENDOR CDW GOVERNMENT, INC 244.37 * 154170 CONVERTED IMAGES, INC 10174 044477 3220 VILLAGE NEWSLETTE 7,650.00 *TOTAL VENDOR CONVERTED IMAGES, I 7,650.00 * 155034 CORPORATE EXPRESS MULTIPLE 044615 3240 OFF SUPP 12.80 MULTIPLE 044615 3240 OFF SUPP 27.80 *TOTAL VENDOR CORPORATE EXPRESS 40.60 * 620390 OFFICE DEPOT CREDIT PLAN MULTIPLE 044625 3240 OFF SUPP 7.34 *TOTAL VENDOR OFFICE DEPOT CREDIT 7.34 * 687707 PADDOCK PUBLICATIONS 341429/2/0 044417 3218 SUB/PUB 33.60 *TOTAL VENDOR PADDOCK PUBLICATION 33.60 * 737310 RELIABLE TV139300 044629 3240 OFF SUPP 11.19 *TOTAL VENDOR RELIABLE 11.19 * 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4211 FUEL COST 65.47 *TOTAL VENDOR VILLAGE OF BUFFALO 65.47 * 903230 VBG VIL MGRS OFFICE 1/17/01 044606 3215 25.00 1/17/01 044606 3215 30.00 1/17/01 044606 3215 15.00 1/17/01 044606 3215 25.00 1/17/01 044606 3215 25.00 *TOTAL VENDOR VBG VIL MGRS OFFICE 120.00 * 933660 WHITE WAY SIGN 155835 044425 4935 ALL OTHER EXP 263.00 *TOTAL VENDOR WHITE WAY SIGN 263.00 * Date: 01/18/01 10:22 Village of Buffalo Grove Page: 7 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000407 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL OFC VLG MANAGER 8,435.57 265.00 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 8 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH K2247745A 044464 3211 EQUIP RENT/MIS EX 42.56 *TOTAL VENDOR ARCH 42.56 * 134190 CELLULAR ONE 2278 DEC 0 044526 3211 TELEPHONE 81.25 *TOTAL VENDOR CELLULAR ONE 81.25 * 152889 CDW GOVERNMENT, INC CZ80664 044293 3240 OFFICE SUPP 65.43 *TOTAL VENDOR CDW GOVERNMENT, INC 65.43 * 152890 CDW COMPUTER CTRS CZ88687 044476 4313 OFF EQUIP/RES CAP 164.00 *TOTAL VENDOR CDW COMPUTER CTRS 164.00 * 423900 I.R.M.A. 2386 044538 4929 DED COMP/NON AUTO 1,000.00 *TOTAL VENDOR I.R.M.A. 1,000.00 * 569805 MERANT, INC 20074893 044541 3216 MAINT CONTR 294.00 *TOTAL VENDOR MERANT, INC 294.00 * 620200 NOVA BUS TECHNOLOGIES 15-481 044544 3221 COMP SERV 1,015.00 *TOTAL VENDOR NOVA BUS TECHNOLOGI 1,015.00 * 737310 RELIABLE TV139300 044629 3240 OFF SUPP 9.99 *TOTAL VENDOR RELIABLE 9.99 * 798444 SKYTEL 01A2595068 044554 3211 TELEPHONE 39.53 *TOTAL VENDOR SKYTEL 39.53 * **TOTAL MIS 2,711.76 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 9 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 200412 DYNAMEX 15623 044405 3617 MSGR FEES 28.56 *TOTAL VENDOR DYNAMEX 28.56 * 512800 LAKE CO RECORDER MULTIPLE 044621 3614 RECORD FEES 15.00 MULTIPLE 044621 3614 RECORD FEES 43.00 *TOTAL VENDOR LAKE CO RECORDER 58.00 * 687700 PADDOCK PUBLICATIONS,INC. 12/30/00 044626 3615 LEGAL NOTICES 157.47 *TOTAL VENDOR PADDOCK PUBLICATION 157.47 * 735200 WILLIAM RAYSA JAN 01 044340 3611 RETAINER FEE 3,862.50 *TOTAL VENDOR WILLIAM RAYSA 3,862.50 * 735300 RAYSA & SKELTON, P.C. 11/1-12/31 044548 3616 ATTNY FEE/LIT FEE 40.00 11/1-12/31 044548 3613 ATTNY FEE/LIT FEE 12,120.00 11/1-12/31 044548 3619 ATTNY FEE/LIT FEE 480.41 *TOTAL VENDOR RAYSA & SKELTON, P. 12,640.41 * 770000 RONALD SANDLER DEC 00 044553 3612 PROS FEES 2,900.00 *TOTAL VENDOR RONALD SANDLER 2,900.00 **TOTAL LEGAL SERVICES 19,646.94 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 10 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36950 AMERITECH 2502 NOV 0 044608 3211 TELEPHONE 7,946.76 *TOTAL VENDOR AMERITECH 7,946.76 58181 AT&T MULTIPLE 044610 3211 TELEPHONE 51.41 MULTIPLE 044610 3211 TELEPHONE 257.36 MULTIPLE 044610 3211 TELEPHONE 69.74 *TOTAL VENDOR AT&T 378.51 103256 BORDEN DECAL CO. 68999 044612 3240 OFFICE SUPP 4,461.60 *TOTAL VENDOR BORDEN DECAL CO. 4,461.60 152889 CDW GOVERNMENT, INC MULTIPLE 044527 3240 OFF SUPP/SUB-PUB 129.97 *TOTAL VENDOR CDW GOVERNMENT, INC 129.97 * 155034 CORPORATE EXPRESS MULTIPLE 044615 3240 OFF SUPP 40.80 MULTIPLE 044615 3240 OFF SUPP 1.45 *TOTAL VENDOR CORPORATE EXPRESS 42.25 * 321600 GOVT FIN OFFICERS ASSOC 1861SYR 01 044530 3218 SUB/PUB 55.00 2001-ANDER 044616 3113 MEMBERSHIP-DUES 205.00 95TH CONF 044408 3112 PRO TRNG 275.00 *TOTAL VENDOR GOVT FIN OFFICERS A 535.00 417830 IL GFOA YR 2001/BR 044537 3113 MEMBERSHIP/DUES 190.00 2001/ANDER 044619 3113 MEMBERSHIP/DUES 120.00 *TOTAL VENDOR IL GFOA 310.00 598210 NPELRA 395 044415 3113 MEMBERSHIP/DUES 165.00 *TOTAL VENDOR NPELRA 165.00 620320 OCE-USA, INC MULTIPLE 044624 3216 MAINT CONT 1,257.00 MULTIPLE 044624 3216 MAINT CONT 275.00 *TOTAL VENDOR OCE-USA, INC 1,532.00 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 11 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 620390 OFFICE DEPOT CREDIT PLAN MULTIPLE 044625 3240 OFF SUPP 72.47 *TOTAL VENDOR OFFICE DEPOT CREDIT 72.47 * 737310 RELIABLE TV139300 044629 3240 OFF SUPP 11.77 *TOTAL VENDOR RELIABLE 11.77 * 903220 VILLAGE OF BUFFALO GROVE 1/3/01-2 044604 4935 MISC EXP 30.00 *TOTAL VENDOR VILLAGE OF BUFFALO 30.00 * 903250 VILLAGE OF BUFFALO P. D. 12/28/00 044605 3212 MISC EXP 66.14 12/28/00 044605 3212 MISC EXP 29.32 *TOTAL VENDOR VILLAGE OF BUFFALO 95.46 * 933905 WILL CO GOVERNMNT LEAGUE 01-1017 044633 3240 OFFICE SUPP 243.76 *TOTAL VENDOR WILL CO GOVERNMNT L 243.76 * 964520 XEROX CORPORATION 79568429 044634 3216 MAINT CONT 93.10 *TOTAL VENDOR XEROX CORPORATION 93.10 * **TOTAL FIN & GEN SERVICES 16,047.65 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 12 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9430 A.E.C. FIRE-SAFETY SEC MULTIPLE 044273 3824 SM EQUIP & TOOLS/ 56.31 *TOTAL VENDOR A.E.C. FIRE-SAFETY 56.31 * 9430 A.E.C. FIRE-SAFETY SEC MULTIPLE 044273 4111 SM EQUIP & TOOLS/ 57.95 *TOTAL VENDOR A.E.C. FIRE-SAFETY 57.95 * 10404 AFFORDABLE OFFICE INT 5324 044274 4312 OFFICE FURNITURE 2,335.05 *TOTAL VENDOR AFFORDABLE OFFICE I 2,335.05 10410 AGA GAS, INC. 91956978 044275 3250 MISC SUPP 42.31 MULTIPLE 044460 3250 MISC SUPP 84.62 *TOTAL VENDOR AGA GAS, INC. 126.93 * 10700 AIR ONE EQUIPMENT, INC. 24918 044521 4111 M&R DEPT EQUIP 246.90 *TOTAL VENDOR AIR ONE EQUIPMENT, 246.90 36690 AMERICAN FIRE & SAFETY MULTIPLE 044462 4111 M&R DEPT EQUIP 90.20 *TOTAL VENDOR AMERICAN FIRE & SAF 90.20 48190 MARK ANDERSON FALL 2000 044280 3118 TUITION REIMB 196.00 *TOTAL VENDOR MARK ANDERSON 196.00 * 51035 ARCH K2277580A 044281 3217 EQUIP RENTAL 465.09 *TOTAL VENDOR ARCH 465.09 * 58181 AT&T 2949 NOV/D 044466 3211 TELEPHONE 70.53 *TOTAL VENDOR AT&T 70.53 * 83155 BATTERY-TECH CENTRAL 50562 044283 4316 OPER EQ DEPT 84.00 *TOTAL VENDOR BATTERY-TECH CENTRA 84.00 103510 BOUND TREE CORP MULTIPLE 044285 3824 MISC SUPP/SM EQ & 30.44 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 13 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 044285 3250 MISC SUPP/SM EQ & 79.15 *TOTAL VENDOR BOUND TREE CORP 109.59 * 103510 BOUND TREE CORP MULTIPLE 044285 3250 MISC SUPP/SM EQ & 66.40 *TOTAL VENDOR BOUND TREE CORP 66.40 * 112670 BU COM, INC. 28204 044469 4316 OPER EQ DEPT 179.10 *TOTAL VENDOR BU COM, INC. 179.10 * 134200 CELLULAR ONE - CHICAGO MULTIPLE 044289 3211 TELEPHONE 341.59 *TOTAL VENDOR CELLULAR ONE - CHIC 341.59 * 135950 CHANNING L. BETE CO. INC 50316246RI 044356 3016 SAL SPEC DUTY PAY 32.00 *TOTAL VENDOR CHANNING L. BETE CO 32.00 * 147200 ARTHUR CLESEN, INC. MULTIPLE 044473 3916 SUGG G/C-MAINT B& 120.00 *TOTAL VENDOR ARTHUR CLESEN, INC. 120.00 * 153380 CONDELL MEDICAL CNTR 1168085001 044294 4935 ALL OTHER EXP 230.00 *TOTAL VENDOR CONDELL MEDICAL CNT 230.00 * 159750 CRAFT MASTER ENGRAVING CO 536 044360 3117 EMP SAFETY EQUIP 14.55 *TOTAL VENDOR CRAFT MASTER ENGRAV 14.55 * 284255 FIVE ALARM FIRE & SAF EQ 831-00 044407 3117 EMP SAFETY EQUIP 189.75 *TOTAL VENDOR FIVE ALARM FIRE & S 189.75 * 312800 GLOBAL FIRE EQUIP, INC. 37037 044302 4111 M&R DEPT EQUIP 126.80 37433 044483 4111 M&R DEPT EQUIP 216.29 *TOTAL VENDOR GLOBAL FIRE EQUIP, 343.09 * 326000 GREAT LAKES FIRE & SAFETY MULTIPLE 044532 3115 CLOTH ALLOW 798.00 *TOTAL VENDOR GREAT LAKES FIRE & 798.00 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 14 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 348410 ARTHUR L. HART, JR. FALL 2000 044617 3118 TUIT REIMB 284.08 FALL 2000 044617 3118 TUIT REIMB 273.00 *TOTAL VENDOR ARTHUR L. HART, JR. 557.08 * 417705 IL DEPT OF PUBLIC HEALTH AMBR0070 044485 4218 CONT AUTO SERV 100.00 *TOTAL VENDOR IL DEPT OF PUBLIC H 100.00 * 417840 IL FIRE CHIEFS' ASSOC. MULTIPLE 044311 3113 MEMBERSHIP/DUES 160.00 *TOTAL VENDOR IL FIRE CHIEFS' ASS 160.00 * 417845 IL FIRE CHIEFS EDUC 12/11/00 044369 3112 PRO TRNG 200.00 *TOTAL VENDOR IL FIRE CHIEFS EDUC 200.00 * 417880 IL FIRE INSP. ASSOC 1207 044618 3218 SUB/PUB 93.42 1208 044486 3112 PRO TRNG 80.00 *TOTAL VENDOR IL FIRE INSP. ASSOC 173.42 * 423900 I.R.M.A. 2386 044538 4928 DED COMP/NON AUTO 2,348.70 *TOTAL VENDOR I.R.M.A. 2,348.70 * 482300 KALE UNIFORMS, INC. 143271 044319 3115 CLOTH ALLOW 107.79 MULTIPLE 044372 3115 CLOTH ALLOW/REC U 561.42 MULTIPLE 044539 3115 CLOTH ALLOW 427.70 146888 044411 3115 CLOTH ALLOW 220.98 *TOTAL VENDOR KALE UNIFORMS, INC. 1,317.89 * 512560 LAKE CO FIRE CHIEFS ASSOC YR 2001 044493 3113 MEMBERSHIP/DUES 100.00 *TOTAL VENDOR LAKE CO FIRE CHIEFS 100.00 * 565325 MEDICAL RESEARCH LAB, INC 3620 044378 4316 OPER EQ DEPT 1,040.40 *TOTAL VENDOR MEDICAL RESEARCH LA 1,040.40 * 612100 N W CENTRAL DISPATCH SYS Date: 01/18/01 10:22 Village of Buffalo Grove Page: 15 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 6311 044329 4914 MEMBER ASS 8,589.40 *TOTAL VENDOR N W CENTRAL DISPATC 8,589.40 * 612150 N W COMM HOSPITAL CHS23590 044501 3112 PRO TRNG 1,560.00 *TOTAL VENDOR N W COMM HOSPITAL 1,560.00 * 620390 OFFICE DEPOT CREDIT PLAN 116749390- 044382 3240 OFFICE SUPP 338.16 FIN CHG 044416 3250 MISC SUPP 31.77 *TOTAL VENDOR OFFICE DEPOT CREDIT 369.93 * 620415 OFFICE FURN. INSTALL CO 4190 044504 4312 OFFICE FURNITURE 1,130.00 *TOTAL VENDOR OFFICE FURN. INSTAL 1,130.00 * 687707 PADDOCK PUBLICATIONS MULTIPLE 044334 3218 SUB/PUB 34.40 578232 3/0 044505 3218 SUB/PUB 34.40 *TOTAL VENDOR PADDOCK PUBLICATION 68.80 * 696050 DANIEL K. PEARSON FALL 2000 044335 3118 TUIT REIMB 196.00 *TOTAL VENDOR DANIEL K. PEARSON 196.00 719100 PRO FASTENING SYSTEMS 24687 044419 4111 M&R DEPT EQUIP 23.60 *TOTAL VENDOR PRO FASTENING SYSTE 23.60 774855 SEA LIONS DIVE CENTER MULTIPLE 044509 4111 M&R DEPT EQ/SM TO 69.89 MULTIPLE 044509 3824 M&R DEPT EQ/SM TO 70.00 MULTIPLE 044509 4111 M&R DEPT EQ/SM TO 34.65 *TOTAL VENDOR SEA LIONS DIVE CENT 174.54 829250 COMM CAPITAL MGMT 12203 044390 3824 SM EQUIP & TOOLS 328.00 *TOTAL VENDOR COMM CAPITAL MGMT 328.00 856220 RONALD TWO BULLS FALL 2000 044347 3118 TUIT REIMB 486.00 *TOTAL VENDOR RONALD TWO BULLS 486.00 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 16 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4212 FUEL COST 1,911.71 *TOTAL VENDOR VILLAGE OF BUFFALO 1,911.71 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4211 FUEL COST 219.61 NOV 00 044353 4218 FUEL COST 2,877.49 NOV 00 044353 4213 FUEL COST 2,879.81 NOV 00 044353 4214 FUEL COST 1,503.23 *TOTAL VENDOR VILLAGE OF BUFFALO 7,480.14 933800 JOSEPH WIESER, JR FALL 2000 044349 3118 TUIT REIMB 216.00 *TOTAL VENDOR JOSEPH WIESER, JR 216.00 988700 ZIMMERMAN HARDWARE MULTIPLE 044520 3824 MISC EXP 48.49 MULTIPLE 044520 4111 MISC EXP 3.41 MULTIPLE 044520 3250 MISC EXP 25.07 MULTIPLE 044520 4213 MISC EXP 15.97 MULTIPLE 044520 3824 MISC EXP 36.79 MULTIPLE 044520 3916 MISC EXP 79.20 MULTIPLE 044520 4213 MISC EXP 12.54 MULTIPLE 044520 3916 MISC EXP 3.59 MULTIPLE 044520 4111 MISC EXP .62 *TOTAL VENDOR ZIMMERMAN HARDWARE 225.68 **TOTAL FIRE SERVICES 34,910.32 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 17 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9427 ADVANCE UNIFORM CO. 52319 044272 3115 CLOTH ALLOW 156.54 *TOTAL VENDOR ADVANCE UNIFORM CO. 156.54 * 37700 AMOCO OIL COMPANY 0015 DEC 0 044279 4211 GASOLINE 37.52 *TOTAL VENDOR AMOCO OIL COMPANY 37.52 * 51035 ARCH K2242030A 044354 3340 EQUIP RENT COMM 521.38 *TOTAL VENDOR ARCH 521.38 * 62330 BAGMASTER MGT INC 53019 044355 3115 CLOTH ALLOW 98.95 *TOTAL VENDOR BAGMASTER MGT INC 98.95 * 79000 STEVE BALINSKI MULTIPLE 044523 3118 TUIT REIMB 681.62 *TOTAL VENDOR STEVE BALINSKI 681.62 * 112600 MARK BUCALO 1/10/01 044525 3118 TUIT REIMB 894.03 *TOTAL VENDOR MARK BUCALO 894.03 * 114740 BUFFALO GROVE 1/9/01 044559 3213 TRAVEL 30.00 *TOTAL VENDOR BUFFALO GROVE 30.00 114830 BUFFALO GROVE ROTARY CLUB 537 044287 4935 ALL OTHER EXP 160.00 *TOTAL VENDOR BUFFALO GROVE ROTAR 160.00 * 139020 CHICAGO COMM SERV INC 63979 044290 4113 MOB DATA TERM 294.00 *TOTAL VENDOR CHICAGO COMM SERV I 294.00 * 163100 CULLIGAN WATER COND. 932066 DEC 044361 3275 PHY FIT EQUIP 37.41 MULTIPLE 044295 4337 ALL OTHER EXP/OPE 34.13 *TOTAL VENDOR CULLIGAN WATER COND 71.54 * 163288 CUTLER TRU VALUE 12/22/00 044296 3115 CLOTH ALLOW 53.95 *TOTAL VENDOR CUTLER TRU VALUE 53.95 * Date: 01/18/01 10:22 Village of Buffalo Grove Page: 18 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 189715 DISCLOSURE VIDEO SYSTEMS 12/28/00 044560 4318 DUE ASS PROG PORCH 1,321.00 *TOTAL VENDOR DISCLOSURE VIDEO SY 1,321.00 193780 DUNDEE PRESS, INC. 43057 044297 3332 PRINT STAFF 907.00 *TOTAL VENDOR DUNDEE PRESS, INC. 907.00 * 196000 JAMES DUNNE 1/15/01 044528 3118 TUIT REIMB 190.50 *TOTAL VENDOR JAMES DUNNE 190.50 * 204550 SCOTT EISENMENGER MULTIPLE 044529 3118 TUIT REIMB 1,341.49 *TOTAL VENDOR SCOTT EISENMENGER 1,341.49 * 276200 F & F OFFICE SUPPLIES 188228-0 044479 3347 SUPP RECORDS 664.78 MULTIPLE 044299 3347 SUPP RECORDS 21.05 MULTIPLE 044299 3347 SUPP RECORDS 165.49 *TOTAL VENDOR F & F OFFICE SUPPLI 851.32 * 284230 FITNESS SPECIALTIES 47430 044481 3275 PHY FIT EQUIP 384.12 *TOTAL VENDOR FITNESS SPECIALTIES 384.12 * 322300 RONALD GOZDECKI 1/2/00 044303 3347 SUPP RECORDS 38.67 *TOTAL VENDOR RONALD GOZDECKI 38.67 * 325900 W.W. GRAINGER,INC. 935-912737 044304 4316 OPER EQ DEPT 200.00 *TOTAL VENDOR W.W. GRAINGER,INC. 200.00 * 351820 HEALTH INK & VITALITY COM 83920 044484 3218 SUB/PUB 139.00 *TOTAL VENDOR HEALTH INK & VITALI 139.00 * 354000 JOHN HEIDERSCHEIDT MULTIPLE 044533 3118 TUIT REIMB 1,560.00 *TOTAL VENDOR JOHN HEIDERSCHEIDT 1,560.00 * Date: 01/18/01 10:22 Vitlage of Buffalo Grove Page: 19 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 362050 HIGHLAND PARK HOSPITAL 122400 044309 3275 PHY FIT EQUIP 760.00 *TOTAL VENDOR HIGHLAND PARK HOSPI 760.00 * 375220 RICHARD HYLAND MULTIPLE 044536 3118 TUIT REIMB 852.99 *TOTAL VENDOR RICHARD HYLAND 852.99 * 423900 I.R.M.A. 2386 044538 4928 DED COMP/NON AUTO 578.70 *TOTAL VENDOR I.R.M.A. 578.70 * 433010 INT'L ASSOC OF LAW ENFOR YR 2001 044368 3113 MEMBERSHIP/DUES 50.00 *TOTAL VENDOR INTIL ASSOC OF LAW 50.00 * 433300 INTOXIMETERS, INC. 57973 044316 3351 SUPP DETENTION 246.52 *TOTAL VENDOR INTOXIMETERS, INC. 246.52 * 460050 RICHARD JENSEN 1/29-2/02 044317 3214 PRO TRNG/PER DIEM 175.00 1/29-2/02 044317 3213 PRO TRNG/PER DIEM 335.00 *TOTAL VENDOR RICHARD JENSEN 510.00 * 462600 JEWEL FOOD STORES 12/21/00 044370 4935 ALL OTHER EXP 2.98 *TOTAL VENDOR JEWEL FOOD STORES 2.98 * 482300 KALE UNIFORMS, INC. MULTIPLE 044372 3115 CLOTH ALLOW/REC U 5.95 MULTIPLE 044372 3119 CLOTH ALLOW/REC U 16.12 MULTIPLE 044372 3115 CLOTH ALLOW/REC U 46.15 MULTIPLE 044489 3115 CLOTH ALLOW/REC U 142.04 MULTIPLE 044489 3115 CLOTH ALLOW/REC U 614.55 MULTIPLE 044372 3115 CLOTH ALLOW/REC U 32.42 MULTIPLE 044489 3119 CLOTH ALLOW/REC U 23.15 MULTIPLE 044372 3115 CLOTH ALLOW/REC U 89.80 MULTIPLE 044372 3115 CLOTH ALLOW/REC U 23.02 MULTIPLE 044372 3115 CLOTH ALLOW/REC U 30.47 MULTIPLE 044489 3115 CLOTH ALLOW/REC U 755.21 MULTIPLE 044372 3115 CLOTH ALLOW/REC U 94.87 *TOTAL VENDOR KALE UNIFORMS, INC. 1,873.75 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 20 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 489230 KINKO'S CUST ADMIN SERV 3617000805 044491 3347 SUPP RECORDS 28.00 *TOTAL VENDOR KINKOIS CUST ADMIN 28.00 * 495610 MICHELLE KONDRAT MULTIPLE 044540 3118 TUIT REIMB 3,455.50 *TOTAL VENDOR MICHELLE KONDRAT 3,455.50 * 512250 LAKE CO CHIEF OF POL ASSN YR 2001 044492 3113 MEMBERSHIP/DUES 25.00 1/9/01 044563 3213 TRAVEL 24.00 *TOTAL VENDOR LAKE CO CHIEF OF PO 25.00 * 24.00 512855 LAKELAND COMM SERV INC MULTIPLE 044494 4112 M&R RADIOS 195.00 *TOTAL VENDOR LAKELAND COMM SERV 195.00 * 515918 LAW ENFORCEMENT TARGETS 23684 044321 3357 OPER EQ TRNG 419.95 *TOTAL VENDOR LAW ENFORCEMENT TAR 419.95 * 523122 LEXIS PUBLISHING S27902 044374 3113 MEMBERSHIP/DUES 50.44 *TOTAL VENDOR LEXIS PUBLISHING 50.44 * 570145 MID STATES ORG CRIME INFO 105001-108 044499 3113 MEMBERSHIP/DUES 250.00 *TOTAL VENDOR MID STATES ORG CRIM 250.00 * 585385 MOTOPHOTO MULTIPLE 044380 3345 SUPPP FOSG 20.40 *TOTAL VENDOR MOTOPHOTO 20.40 * 611920 N E MULTI-REG. TRNG. MULTIPLE 044328 3112 PRO TRNG 400.00 MULTIPLE 044328 3112 PRO TRNG 225.00 *TOTAL VENDOR N E MULTI-REG. TRNG 625.00 611999 NORTHWESTERN UNIV MULTIPLE 044331 3112 PRO TRNG 725.00 MULTIPLE 044331 3112 PRO TRNG 950.00 *TOTAL VENDOR NORTHWESTERN UNIV 1,675.00 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 21 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 612030 N.I.P.A.S. 2042 044327 3211 TELEPHONE 34.20 *TOTAL VENDOR N.I.P.A.S. 34.20 * 612100 N W CENTRAL DISPATCH SYS 6311 044329 4914 MEMBER ASS 20,041.93 *TOTAL VENDOR N W CENTRAL DISPATC 20,041.93 * 620405 OFFICE EQUIP CO OF CHIC. 406833 044332 4318 DUE ASS PURCH 1,636.80 *TOTAL VENDOR OFFICE EQUIP CO OF 1,636.80 * 620500 RAY O'HERRON CO., INC. MULTIPLE 044383 3336 SAFETY EQ PAT/SUP 48.00 MULTIPLE 044333 3343 SUPP/PAT-SAFETY E 256.16 MULTIPLE 044383 3343 SAFETY EQ PAT/SUP 45.67 MULTIPLE 044333 3336 SUPP/PAT-SAFETY E 163.90 MULTIPLE 044333 3336 SUPP/PAT-SAFETY E 802.50 *TOTAL VENDOR RAY O'HERRON CO., I 1,316.23 * 687707 PADDOCK PUBLICATIONS 2560/3-01 044384 3218 SUB/PUB 39.60 *TOTAL VENDOR PADDOCK PUBLICATION 39.60 * 696060 LYNN PEAVEY CO. 25715 044336 3345 SUPP FOSG 251.10 *TOTAL VENDOR LYNN PEAVEY CO. 251.10 * 712210 PORTER LEE CORP. 861 044337 4938 NO IL CRIME LAB 108.50 *TOTAL VENDOR PORTER LEE CORP. 108.50 * 712575 MELESSA POUR 1/10/01 044547 3118 TUIT REIMB 552.96 *TOTAL VENDOR MELESSA POUR 552.96 * 729210 QUARTERMASTER P558516600 044506 3115 CLOTH ALLOW 111.65 *TOTAL VENDOR QUARTERMASTER 111.65 * 729350 QUILL CORPORATION MULTIPLE 044338 3347 SUPP RECORDS 753.75 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 22 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 3154010 044507 3347 SUPP RECORDS 287.88 *TOTAL VENDOR QUILL CORPORATION 1,041.63 * 729350 QUILL CORPORATION MULTIPLE 044338 3347 SUPP RECORDS 107.88 *TOTAL VENDOR QUILL CORPORATION 107.88 * 732610 RAGAN COMMUNICATIONS, INC YR 2001 044339 3218 SUB/PUB 119.00 *TOTAL VENDOR RAGAN COMMUNICATION 119.00 * 736940 THOMAS REED 1/10/01 044550 3118 TUIT REIMB 354.54 *TOTAL VENDOR THOMAS REED 354.54 * 755925 MICHAEL RODRIQUEZ 1/10/01 044552 3118 TUIT REIMB 703.00 *TOTAL VENDOR MICHAEL RODRIQUEZ 703.00 * 771160 H. J. SAUNDERS 1/5/01 044388 4935 ALL OTHER EXP 15.00 *TOTAL VENDOR H. J. SAUNDERS 15.00 * 779920 SECURITY LINK 46117778 044389 3355 OPER EQ RECORDS 91.37 *TOTAL VENDOR SECURITY LINK 91.37 * 805917 SPORTS AUTHORITY 12/18/00 044342 3275 PHY FIT EQUIP 210.00 *TOTAL VENDOR SPORTS AUTHORITY 210.00 * 807999 SQUAD-FITTERS 115649 044343 4329 VEH SAFETY EQUIP 669.30 *TOTAL VENDOR SQUAD-FITTERS 669.30 * 818010 STONER ENTERPRISES, INC 1/5/01 044511 4935 ALL OTHER EXP 43.20 *TOTAL VENDOR STONER ENTERPRISES, 43.20 * 829500 MICHAEL SZOS 1/10/01 044556 3118 TUIT REIMB 726.00 *TOTAL VENDOR MICHAEL SZOS 726.00 * Date: 01/18/01 10:22 Village of Buffalo Grove Page: 23 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 852150 THE TRAFFIC INSTITUTE YR 2001 044422 3113 MEMBERSHIP/DUES 25.00 *TOTAL VENDOR THE TRAFFIC INSTITU 25.00 * 890195 JESUS VEGA MULTIPLE 044557 3118 TUIT REIMB 1,572.00 *TOTAL VENDOR JESUS VEGA 1,572.00 * 901180 VIDEO IMAGES, INC. 544695 044348 4318 DUE ASS PURCH 1,470.00 *TOTAL VENDOR VIDEO IMAGES, INC. 1,470.00 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4214 FUEL COST 1,901.65 NOV 00 044353 4213 FUEL COST 748.59 NOV 00 044353 4211 FUEL COST 5,045.15 *TOTAL VENDOR VILLAGE OF BUFFALO 7,695.39 903250 VILLAGE OF BUFFALO P. D. 12/28/00 044605 4935 MISC EXP 26.72 12/28/00 044605 4919 MISC EXP 13.25 12/28/00 044605 4935 MISC EXP 9.35 *TOTAL VENDOR VILLAGE OF BUFFALO 49.32 988700 ZIMMERMAN HARDWARE 1460 DEC 0 044392 3275 MISC EXP 9.89 1460 DEC 0 044392 3357 MISC EXP 39.56 1460 DEC 0 044392 3345 MISC EXP 12.14 *TOTAL VENDOR ZIMMERMAN HARDWARE 61.59 **TOTAL POLICE SERVICES 59,248.05 1,375.00 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 24 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 283460 FIRE SAFETY CONS., INC. MULTIPLE 044300 4913 CONS FEES OTHER 1,346.76 *TOTAL VENDOR FIRE SAFETY CONS., 1,346.76 283460 FIRE SAFETY CONS., INC. MULTIPLE 044406 4913 CONS FEES OTHER 300.00 MULTIPLE 044406 4913 CONS FEES OTHER 330.00 MULTIPLE 044406 4913 CONS FEES OTHER 200.00 *TOTAL VENDOR FIRE SAFETY CONS., 830.00 396210 I.E.H.A. MULTIPLE 044310 3113 MEMBERSHIP/DUES 50.00 *TOTAL VENDOR I.E.H.A. 50.00 417700 IL PUBLIC HEALTH ASSOC YR 2001 044313 3113 MEMBERSHIP/DUES 50.00 *TOTAL VENDOR IL PUBLIC HEALTH AS 50.00 418880 IL PLUMBING INSP ASSOC MULTIPLE 044409 3113 PRO TRNG/MEMB-DUE 30.00 MULTIPLE 044409 3112 PRO TRNG/MEMB-DUE 90.00 *TOTAL VENDOR IL PLUMBING INSP AS 120.00 460050 RICHARD JENSEN 1/29-2/02 044317 3112 PRO TRNG/PER DIEM 660.00 *TOTAL VENDOR RICHARD JENSEN 660.00 598260 NAT ENV. HEALTH ASSOC YR 2001 044414 3113 MEMBERSHIP/DUES 75.00 *TOTAL VENDOR NAT ENV. HEALTH ASS 75.00 * 687707 PADDOCK PUBLICATIONS MULTIPLE 044334 3218 SUB/PUB 24.96 *TOTAL VENDOR PADDOCK PUBLICATION 24.96 * 785250 BRIAN SHEEHAN 1/5/01 044564 3112 PRO TRNG 175.00 12/28/00 044341 3240 OFF SUPP 141.20 *TOTAL VENDOR BRIAN SHEEHAN 141.20 * 175.00 818470 SUB BLDG OFF CONF YR 2001 044344 3113 MEMBERSHIP/DUES 40.00 46TH TRNG 044420 3112 PRO TRNG 335.00 *TOTAL VENDOR SUB BLDG OFF CONF 375.00 * Date: 01/18/01 10:22 Village of Buffalo Grove Page: 25 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 842000 THOMPSON ELEVATOR INSP. 00-2646 044346 4913 CONS FEES OTHER 4,284.00 *TOTAL VENDOR THOMPSON ELEVATOR I 4,284.00 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4213 FUEL COST 51.70 NOV 00 044353 4214 FUEL COST 123.80 NOV 00 044353 4211 FUEL COST 189.60 *TOTAL VENDOR VILLAGE OF BUFFALO 365.10 903220 VILLAGE OF BUFFALO GROVE 1/3/01-2 044604 3112 MISC EXP 12.00 1/17/01 044648 3215 MISC EXP 47.48 1/17/01 044648 3112 MISC EXP 12.00 1/3/01-2 044604 3112 MISC EXP 15.00 *TOTAL VENDOR VILLAGE OF BUFFALO 86.48 * 903455 VERIZON WIRELESS MULTIPLE 044515 3211 TELEPHONE 215.45 *TOTAL VENDOR VERIZON WIRELESS 215.45 * 964520 XEROX CORPORATION 175039647 044650 3240 OFFICE SUPP 393.00 MULTIPLE 044351 4111 M&R DEPT EQ/OFF E 138.00 *TOTAL VENDOR XEROX CORPORATION 531.00 * 964537 XESYSTEMS, INC 80579 044519 3240 OFFICE SUPP 264.24 *TOTAL VENDOR XESYSTEMS, INC 264.24 * **TOTAL BUILDING & ZONING 9,419.19 175.00 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 26 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36710 AMER PUBLIC WORKS ASSN. 3/31/02 044463 3113 279.54 *TOTAL VENDOR AMER PUBLIC WORKS A 279.54 * 512810 LAKE CO STORMWATER 12/15/00 044643 4935 ALL OTHER EXP 250.00 *TOTAL VENDOR LAKE CO STORMWATER 250.00 * 620390 OFFICE DEPOT CREDIT PLAN MULTIPLE 044625 3240 OFF SUPP 85.11 *TOTAL VENDOR OFFICE DEPOT CREDIT 85.11 * 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4211 FUEL COST 117.76 *TOTAL VENDOR VILLAGE OF BUFFALO 117.76 * 903220 VILLAGE OF BUFFALO GROVE 1/3/01-2 044604 3240 MISC EXP 7.65 *TOTAL VENDOR VILLAGE OF BUFFALO 7.65 * 933650 WHEELING REPRODUCTIONS 67384M 044424 3240 OFFICE SUPP 411.56 *TOTAL VENDOR WHEELING REPRODUCTI 411.56 * 964520 XEROX CORPORATION 79340089 044518 4111 M&R DEPT EQUIP 76.00 *TOTAL VENDOR XEROX CORPORATION 76.00 * 988700 ZIMMERMAN HARDWARE MULTIPLE 044352 3240 MISC EXP 17.99 *TOTAL VENDOR ZIMMERMAN HARDWARE 17.99 * **TOTAL ENGINEERING SERVICES 1,245.61 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 27 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36710 AMER PUBLIC WORKS ASSN. 3/31/02 044463 3113 93.18 *TOTAL VENDOR AMER PUBLIC WORKS A 93.18 * 51035 ARCH K2247745A 044464 3217 EQUIP RENT/MIS EX 27.84 *TOTAL VENDOR ARCH 27.84 * 112640 BUCKERIDGE DOOR CO., INC 34628 044286 3916 MAINT BLDG & FAC 60.80 *TOTAL VENDOR BUCKERIDGE DOOR CO. 60.80 * 152700 COM ED 56003 1/01 044474 3825 ELEC FAC 3,969.04 *TOTAL VENDOR CON ED 3,969.04 * 152750 COMMONWEALTH EDISON 3022 1/8/0 044614 3811 ELEC FAC 14.93 71004 1/01 044475 3825 ELEC FAC 1,092.47 7002-1/10/ 044637 3825 ELEC FAC 349.06 *TOTAL VENDOR COMMONWEALTH EDISON 1,456.46 * 155090 CORTY, R. L. 27222 044478 4111 M&R DEPT EQUIP 67.74 *TOTAL VENDOR CORTY, R. L. 67.74 * 166000 BRUCE CZAPLICKI 1/10/01 044362 3113 MEMBERSHIP/DUES 25.00 *TOTAL VENDOR BRUCE CZAPLICKI 25.00 * 351000 HAWC SECURITY SYSTEMS 6437 044307 3216 MAINT CONT 78.00 *TOTAL VENDOR HAWC SECURITY SYSTE 78.00 * 514500 CED/LAPPIN CREDIT OFFICE 56958 044495 3250 MISC SUPP 69.72 *TOTAL VENDOR CED/LAPPIN CREDIT 0 69.72 * 585379 MOTION INDUSTRIES, INC 33-370860 044500 3916 MAINT BLDG & FAC 71.52 *TOTAL VENDOR MOTION INDUSTRIES, 71.52 * 612020 NICOR Date: 01/18/01 10:22 Village of Buffalo Grove Page: 28 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 044326 3812 GAS FAC 4,989.17 *TOTAL VENDOR NICOR 4,989.17 * 719450 PRO SAFETY, INC. MULTIPLE 044628 3115 CLO ALL/SAFETY EQ 109.25 *TOTAL VENDOR PRO SAFETY, INC. 109.25 * 758000 ROUTE 12 RENTAL CO,INC. 568691-02 044508 3217 EQUIP RENTAL 205.00 *TOTAL VENDOR ROUTE 12 RENTAL CO, 205.00 * 841260 TEMP EQUIP CORP 1513959 044345 3916 MAINT BLDG & FAC 51.73 *TOTAL VENDOR TEMP EQUIP CORP 51.73 * 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4212 FUEL COST 178.57 NOV 00 044353 4214 FUEL COST 35.37 NOV 00 044353 4213 FUEL COST 122.17 *TOTAL VENDOR VILLAGE OF BUFFALO 336.11 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 044393 3114 UNIT RENTAL 127.60 *TOTAL VENDOR A. W. ZENGELER UNIF 127.60 * 988700 ZIMMERMAN HARDWARE MULTIPLE 044520 3916 MISC EXP 108.71 MULTIPLE 044520 3913 MISC EXP 7.64 MULTIPLE 044520 3250 MISC EXP 202.21 MULTIPLE 044520 3824 MISC EXP 9.02 *TOTAL VENDOR ZIMMERMAN HARDWARE 327.58 **TOTAL BUILDING SERVICES 12,065.74 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 29 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32250 ALDRIDGE ELECTRIC,INC. 34875 044276 3216 MAINT CONT 1,462.15 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 1,462.15 * 36710 AMER PUBLIC WORKS ASSN. 3/31/02 044463 3113 93.18 *TOTAL VENDOR AMER PUBLIC WORKS A 93.18 * 51035 ARCH K2247745A 044464 3217 EQUIP RENT/MIS EX 69.67 *TOTAL VENDOR ARCH 69.67 * 118750 RANDALL BUTTLIERE DEC SNO PL 044288 3011 SALARIES FULL TIM 115.33 *TOTAL VENDOR RANDALL BUTTLIERE 115.33 * 147200 ARTHUR CLESEN, INC. MULTIPLE 044473 3821 SUGG G/C-MAINT B& 672.00 MULTIPLE 044292 3821 SNO/ICE CONT 672.00 MULTIPLE 044292 3821 SNO/ICE CONT 769.92 *TOTAL VENDOR ARTHUR CLESEN, INC. 2,113.92 * 154100 CONTRACTING & MAT. CO. 6561 044404 3216 MAINT CONTR 30.00 *TOTAL VENDOR CONTRACTING & MAT. 30.00 * 154420 COOK CO. TREASURER 2000-4 044403 3216 MAINT CONSTR 66.25 *TOTAL VENDOR COOK CO. TREASURER 66.25 * 155107 COUNTRY GAS CO 98997 044359 3250 MISC SUPP 193.00 *TOTAL VENDOR COUNTRY GAS CO 193.00 * 354030 HENKE MANUFACTURING CORP. 17982 044308 4111 M&R DEPT EQUIP 2,627.22 *TOTAL VENDOR HENKE MANUFACTURING 2,627.22 374000 HOYLE ROAD EQUIPMENT CO. 13765 044367 4111 M&R DEPT EQUIP 3,504.00 MULTIPLE 044535 4111 M&R DEPT EQUIP 2,883.75 *TOTAL VENDOR HOYLE ROAD EQUIPMEN 6,387.75 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 30 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 417740 IL LAWN EQUIPMENT INC. 519535 044487 3250 MISC SUPP 9.92 *TOTAL VENDOR IL LAWN EQUIPMENT I 9.92 419025 IMC SALT, INC MULTIPLE 044410 3821 SNO ICE CONTROL 27,631.01 MULTIPLE 044641 3821 SNO/ICE CONT 20,517.80 10645864 044315 3821 SNO/ICE CONT 21,316.09 *TOTAL VENDOR IMC SALT, INC 69,464.90 483000 KAR PRODUCTS, INC. 293242 044490 4111 M&R DEPT EQUIP 470.73 *TOTAL VENDOR KAR PRODUCTS, INC. 470.73 568030 MENARDS 69293 044413 3250 MISC SUPP 22.28 59839 044623 3250 MISC SUPP 3.52 *TOTAL VENDOR MENARDS 25.80 568032 MENARDIS 65700 044412 3250 MISC SUPP 65.10 *TOTAL VENDOR MENARDIS 65.10 795455 SICALCO, LTD 32958 044646 3821 SNO/ICE CONT 1,339.94 *TOTAL VENDOR SICALCO, LTD 1,339.94 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4214 FUEL COST 2,730.30 NOV 00 044353 4212 FUEL COST 1,014.51 NOV 00 044353 4218 FUEL COST 18.00 NOV 00 044353 4213 FUEL COST 1,275.66 *TOTAL VENDOR VILLAGE OF BUFFALO 5,038.47 * 906950 VULCAN MATERIALS COMPANY MULTIPLE 044423 3912 M&R STS & HWYS 220.48 *TOTAL VENDOR VULCAN MATERIALS CO 220.48 * 907000 VULCAN, INC. 27464 044647 3822 TR & ST SIGNS 228.10 *TOTAL VENDOR VULCAN, INC. 228.10 * 917000 MICHAEL WAGNER & SONS,INC Date: 01/18/01 10:22 Village of Buffalo Grove Page: 31 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 586430 044516 3250 MISC SUPP 32.85 *TOTAL VENDOR MICHAEL WAGNER & SO 32.85 * 945995 THOMAS WISNIEWSKI 1/3/01 044350 3011 SALARIES FULL TIM 115.33 *TOTAL VENDOR THOMAS WISNIEWSKI 115.33 * 949160 WYNDHAM GARDEN/ MULTIPLE 044427 3216 MAINT CONT 229.55 *TOTAL VENDOR WYNDHAM GARDEN/ 229.55 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 044393 3114 UNIT RENTAL 274.80 *TOTAL VENDOR A. W. ZENGELER UNIF 274.80 * 988700 ZIMMERMAN HARDWARE MULTIPLE 044352 3250 MISC EXP 15.17 *TOTAL VENDOR ZIMMERMAN HARDWARE 15.17 * **TOTAL STREET OPERATIONS 90,689.61 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 32 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36710 AMER PUBLIC WORKS ASSN. 3/31/02 044463 3113 93.18 *TOTAL VENDOR AMER PUBLIC WORKS A 93.18 36710 AMER PUBLIC WORKS ASSN. 631883 044635 3218 SUB/PUB 21.00 3/31/02 044463 3113 186.38 631767 044277 3218 SUB/PUB 21.00 *TOTAL VENDOR AMER PUBLIC WORKS A 228.38 620390 OFFICE DEPOT CREDIT PLAN MULTIPLE 044625 3240 OFF SUPP 7.68 *TOTAL VENDOR OFFICE DEPOT CREDIT 7.68 687707 PADDOCK PUBLICATIONS 7073-3/01 044545 3218 SUB/PUB 39.60 *TOTAL VENDOR PADDOCK PUBLICATION 39.60 719450 PRO SAFETY, INC. MULTIPLE 044628 3115 CLO ALL/SAFETY EQ 85.50 *TOTAL VENDOR PRO SAFETY, INC. 85.50 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4211 FUEL COST 116.37 NOV 00 044353 4213 FUEL COST 29.27 NOV 00 044353 4214 FUEL COST 17.78 *TOTAL VENDOR VILLAGE OF BUFFALO 163.42 903220 VILLAGE OF BUFFALO GROVE 1/3/01-2 044604 3240 MISC EXP 18.53 1/3/01-2 044604 3240 MISC EXP 18.81 *TOTAL VENDOR VILLAGE OF BUFFALO 37.34 * 964520 XEROX CORPORATION 79340089 044518 4111 M&R DEPT EQUIP 76.01 MULTIPLE 044351 4313 M&R DEPT EQ/OFF E 327.77 *TOTAL VENDOR XEROX CORPORATION 403.78 * **TOTAL PUB WRKS ADM 1,058.88 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 33 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36710 AMER PUBLIC WORKS ASSN. 3/31/02 044463 3113 93.18 *TOTAL VENDOR AMER PUBLIC WORKS A 93.18 * 51035 ARCH K2247745A 044464 3217 EQUIP RENT/MIS EX 76.56 *TOTAL VENDOR ARCH 76.56 * 719450 PRO SAFETY, INC. MULTIPLE 044628 3115 CLO ALL/SAFETY EQ 85.50 *TOTAL VENDOR PRO SAFETY, INC. 85.50 * 881310 UNIV OF ILLINOIS 1/12/01 044565 3112 PRO TRNG 120.00 *TOTAL VENDOR UNIV OF ILLINOIS 120.00 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4212 FUEL COST 723.12 NOV 00 044353 4213 FUEL COST 375.07 NOV 00 044353 4218 FUEL COST 98.00 NOV 00 044353 4214 FUEL COST 1,792.62 NOV 00 044353 4211 FUEL COST 65.12 *TOTAL VENDOR VILLAGE OF BUFFALO 3,053.93 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 044393 3114 UNIT RENTAL 340.60 *TOTAL VENDOR A. W. ZENGELER UNIF 340.60 * 988700 ZIMMERMAN HARDWARE MULTIPLE 044352 3250 MISC EXP 42.85 *TOTAL VENDOR ZIMMERMAN HARDWARE 42.85 * **TOTAL FORESTRY 3,692.62 120.00 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 34 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 106500 BRANIFF COMM., INC. 20191 044468 4111 M&R DEPT EQUIP 2,373.00 *TOTAL VENDOR BRANIFF COMM., INC. 2,373.00 * 134190 CELLULAR ONE 4442 044471 3211 TELEPHONE 115.06 *TOTAL VENDOR CELLULAR ONE 115.06 * 163100 CULLIGAN WATER COND. MULTIPLE 044295 4935 ALL OTHER EXP/OPE 29.51 *TOTAL VENDOR CULLIGAN WATER COND 29.51 * 903455 VERIZON WIRELESS 47002 DEC 044632 3211 TELEPHONE 28.54 *TOTAL VENDOR VERIZON WIRELESS 28.54 * **TOTAL ESDA 2,546.11 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 35 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903130 VBG-FAC DEV DEBT SERV FND 1/11/01 044596 4812 FND TRANS 140,000.00 *TOTAL VENDOR VBG-FAC DEV DEBT SE 140,000.00 **TOTAL TRANSFER NON-OPER 140,000.00 ***TOTAL CORPORATE FUND 454,214.58 21,001.10 < or) Date: 01/18/01 10:22 Village of Buffalo Grove Page: 36 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152750 COMMONWEALTH EDISON 9005 1/8/0 044399 3811 ELEC FAC 860.12 *TOTAL VENDOR COMMONWEALTH EDISON 860.12 * 737242 JERRY REINERT 8 DAYS O44551 3014 SALARIES PART TIM 240.00 *TOTAL VENDOR JERRY REINERT 240.00 * **TOTAL SPEC REVENUE-PARKING LOT 1,100.12 ***TOTAL PARKING LOT FUND 1,100.12 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 37 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000020 DEPT NO. 000504 SPEC REVENUE-MFT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 64500 PETER BAKER & SON, CO. #6 044522 4511 C/P ST MAINT CONS 73,689.56 *TOTAL VENDOR PETER BAKER & SON, 73,689.56 83450 BAXTER & WOODMAN, INC 60172 044395 4511 ST MAINT CONSTR 6,498.46 *TOTAL VENDOR BAXTER & WOODMAN, I 6,498.46 * **TOTAL SPEC REVENUE-MFT 80,188.02 ***TOTAL MOTOR FUEL TAX FUND 80,188.02 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 38 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000021 DEPT NO. 000021 CAP PROJ-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120070 SCOTT CALIBRARO COMP PURCH 044613 147 REC ALL OTHER 2,500.00 *TOTAL VENDOR SCOTT CALIBRARO 2,500.00 * 250080 STACI KUPSAK COMP PURCH 044320 147 REC ALL OTHER 2,500.00 *TOTAL VENDOR STACI KUPSAK 2,500.00 * **TOTAL CAP PROJ-FACILITIES 5,000.00 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 39 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000021 DEPT NO. 000511 CAP PROJ-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 139900 CIVILTECH ENGINEERING CO. MULTIPLE 044472 4674 BG RD/PR-WEILAND 11,702.53 *TOTAL VENDOR CIVILTECH ENGINEERI 11,702.53 804650 SOUND INCORPORATED D1121225 044555 4645 TELE SYS UPGRADE 650.00 *TOTAL VENDOR SOUND INCORPORATED 650.00 * 890165 VALLEY AUTO SPRIN INC MULTIPLE 044631 4670 AGA MAINT BLDG PL 19,146.00 *TOTAL VENDOR VALLEY AUTO SPRIN I 19,146.00 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044607 4643 EMP CONT PENS/MIS 291.84 MULTIPLE 044607 4611 EMP CONT PENS/MIS 620.17 MULTIPLE 044607 4671 EMP CONT PENS/MIS 145.92 MULTIPLE 044607 4671 EMP CONT PENS/MIS 2,334.75 MULTIPLE 044607 4670 EMP CONT PENS/MIS 18,313.19 MULTIPLE 044607 4661 EMP CONT PENS/MIS 2,663.07 MULTIPLE 044607 4655 EMP CONT PENS/MIS 1,641.62 MULTIPLE 044607 4646 EMP CONT PENS/MIS 401.28 MULTIPLE 044607 4670 EMP CONT PENS/MIS 3,429.16 *TOTAL VENDOR VILLAGE OF BUFFALO 29,841.00 * 903220 VILLAGE OF BUFFALO GROVE 1/3/01-2 044604 4611 MISC EXP 6.84 *TOTAL VENDOR VILLAGE OF BUFFALO 6.84 * **TOTAL CAP PROJ-FACILITIES 61,346.37 ***TOTAL CAP PROJ-FACILITIES 66,346.37 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 40 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000022 DEPT NO. 000512 CAP PROJ-ST & HIGWYS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 139900 CIVILTECH ENGINEERING CO. MULTIPLE 044472 4527 BG RD/PR-WEILAND 7,500.00 *TOTAL VENDOR CIVILTECH ENGINEERI 7,500.00 * 139900 CIVILTECH ENGINEERING CO. MULTIPLE 044472 4527 BG RD/PR-WETLAND 3,798.39 *TOTAL VENDOR CIVILTECH ENGINEERI 3,798.39 * **TOTAL CAP PROJ-ST & HIGWYS 11,298.39 ***TOTAL CAP PROJ-STREETS 11,298.39 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 41 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000033 DEPT NO. 000523 DEBT SERV-FAC DEV VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 80805 BANK 1 ONE MULTIPLE 044524 3231 FISC AGT FEE 450.00 *TOTAL VENDOR BANK 1 ONE 450.00 * 80805 BANK 1 ONE MULTIPLE 044524 3231 FISC AGT FEE 450.00 MULTIPLE 044524 3231 FISC AGT FEE 450.00 *TOTAL VENDOR BANK 1 ONE 900.00 * **TOTAL DEBT SERV-FAC DEV 1,350.00 ***TOTAL FACILITIES DEV DEBT SERV 1,350.00 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 42 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 462600 JEWEL FOOD STORES 12/18/00 044318 4935 ALL OTHER EXP 46.82 *TOTAL VENDOR JEWEL FOOD STORES 46.82 **TOTAL PENSION-FIRE 46.82 ***TOTAL FIRE PENSION FUND 46.82 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 43 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000051 DEPT NO. 000251 WATER REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 PIRTANO CONSTR CO 3467 044627 1299 ALL OTHER INCOME 628.00 *TOTAL VENDOR -> ONE-TIME VENDORS 628.00 **TOTAL WATER REVENUE 628.00 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 44 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36710 AMER PUBLIC WORKS ASSN. 3/31/02 044463 3113 93.18 *TOTAL VENDOR AMER PUBLIC WORKS A 93.18 * 51035 ARCH K2247745A 044464 3217 EQUIP RENT/MIS EX 34.80 *TOTAL VENDOR ARCH 34.80 * 91700 G.W. BERKHEIMER CO,INC. 797403 044284 4011 M&R WELL EQUIP 45.12 *TOTAL VENDOR G.W. BERKHEIMER CO, 45.12 * 134200 CELLULAR ONE - CHICAGO MULTIPLE 044289 3211 TELEPHONE 41.97 *TOTAL VENDOR CELLULAR ONE - CHIC 41.97 * 612020 NICOR MULTIPLE 044326 3815 GAS FAC 216.12 MULTIPLE 044326 3815 GAS FAC 176.49 *TOTAL VENDOR NICOR 392.61 * 620240 ILLINOIS FUNDS MP-01-2001 044543 4722 DEBT/USER FEE 170,814.00 MP-01-2001 044543 4924 DEBT/USER FEE 226,334.20 *TOTAL VENDOR ILLINOIS FUNDS 397,148.20 719450 PRO SAFETY, INC. MULTIPLE 044628 3115 CLO ALL/SAFETY EQ 94.95 MULTIPLE 044628 3115 CLO ALL/SAFETY EQ 178.25 MULTIPLE 044628 3115 CLO ALL/SAFETY EQ 103.35 MULTIPLE 044628 3823 CLO ALL/SAFETY EQ 10.00 *TOTAL VENDOR PRO SAFETY, INC. 386.55 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4212 FUEL COST 332.05 NOV 00 044353 4213 FUEL COST 231.28 NOV 00 044353 4218 FUEL COST 18.00 NOV 00 044353 4214 FUEL COST 200.43 NOV 00 044353 4211 FUEL COST 139.93 *TOTAL VENDOR VILLAGE OF BUFFALO 921.69 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044607 3125 EMP CONT PENS/MIS 2,456.56 *TOTAL VENDOR VILLAGE OF BUFFALO 2,456.56 * Date: 01/18/01 10:22 Village of Buffalo Grove Page: 45 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 985000 A. W. ZENGELER UNIF RENT MULTIPLE 044393 3114 UNIT RENTAL 200.06 *TOTAL VENDOR A. W. ZENGELER UNIF 200.06 **TOTAL WATER OPERATIONS 401,720.74 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 46 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36950 AMERITECH 9357 NOV 0 044278 3211 TELEPHONE 23.58 *TOTAL VENDOR AMERITECH 23.58 51035 ARCH K2247745A 044464 3217 EQUIP RENT/MIS EX 34.80 *TOTAL VENDOR ARCH 34.80 512500 LAKE CO PUBLIC WORKS DEPT NOV DEC 00 044642 3819 SEWER TREAT 231,626.43 NOV DEC 00 044642 3818 SEWER TREAT 15,120.00- *TOTAL VENDOR LAKE CO PUBLIC WORK 216,506.43 * 719450 PRO SAFETY, INC. MULTIPLE 044628 3115 CLO ALL/SAFETY EQ 103.35 MULTIPLE 044628 3117 CLO ALL/SAFETY EQ 10.00 *TOTAL VENDOR PRO SAFETY, INC. 113.35 * 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4212 FUEL COST 123.92 NOV 00 044353 4211 FUEL COST 59.14 NOV 00 044353 4214 FUEL COST 589.50 NOV 00 044353 4213 FUEL COST 384.11 *TOTAL VENDOR VILLAGE OF BUFFALO 1,156.67 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044607 3125 EMP CONT PENS/MIS 631.95 *TOTAL VENDOR VILLAGE OF BUFFALO 631.95 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 044393 3114 UNIT RENTAL 103.10 *TOTAL VENDOR A. W. ZENGELER UNIF 103.10 * 988700 ZIMMERMAN HARDWARE MULTIPLE 044352 3250 MISC EXP 14.92 *TOTAL VENDOR ZIMMERMAN HARDWARE 14.92 * **TOTAL SEWER OPERATIONS 218,584.80 ***TOTAL WATER & SEWER FUND 620,933.54 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 47 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4300 ACCURATE TANK TECH INC 9443 044394 4211 GASOLINE 160.00 *TOTAL VENDOR ACCURATE TANK TECH 160.00 * 85027 BELDING SPORTS, INC 349497 044636 3370 MERCH SALES 806.90 *TOTAL VENDOR BELDING SPORTS, INC 806.90 * 99850 BLUE BOY PORTABLE TOILETS 16413 044396 3260 SUPP GOLF COURSE 237.00 *TOTAL VENDOR BLUE BOY PORTABLE T 237.00 * 139200 CHICAGO TURF & IRRIGATION 67663-00 044397 4111 M&R DEPT EQUIP 145.94 *TOTAL VENDOR CHICAGO TURF & IRRI 145.94 * 147200 ARTHUR CLESEN, INC. MULTIPLE 044398 3823 CHEM/FERT 3,045.47 MULTIPLE 044473 3260 SUGG G/C-MAINT B& 68.40 *TOTAL VENDOR ARTHUR CLESEN, INC. 3,113.87 * 153600 CONSERV FARM SUPPLY 81108 044401 3823 CHEM/FERT 316.00 *TOTAL VENDOR CONSERV FARM SUPPLY 316.00 * 276200 F & F OFFICE SUPPLIES 188258-0 044638 3240 OFFICE SUPP 13.43 *TOTAL VENDOR F & F OFFICE SUPPLI 13.43 * 285910 FOOT-JOY DRAWER CS MULTIPLE 044639 3370 MERCH SALES 1,568.33 MULTIPLE 044639 3370 MERCH SALES 2,980.91 *TOTAL VENDOR FOOT-JOY DRAWER CS 4,549.24 * 417720 IL DEPT OF REVENUE MULTIPLE 044562 3395 ST SALES TAX 577.00 MULTIPLE 044562 3395 ST SALES TAX 281.00 *TOTAL VENDOR IL DEPT OF REVENUE 858.00 523100 LEWIS EQUIPMENT CO MULTIPLE 044496 4111 M&R DEPT EQUIP 99.58 *TOTAL VENDOR LEWIS EQUIPMENT CO 99.58 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 48 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 687800 PALATINE OIL CO., INC 194446 044418 4211 GASOLINE 285.23 *TOTAL VENDOR PALATINE OIL CO., I 285.23 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4111 FUEL COST 184.23 NOV 00 044353 4211 FUEL COST 52.40 NOV 00 044353 4211 FUEL COST 48.62 NOV 00 044353 4111 FUEL COST 332.91 *TOTAL VENDOR VILLAGE OF BUFFALO 618.16 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044607 3125 EMP CONT PENS/MIS 1,334.08 *TOTAL VENDOR VILLAGE OF BUFFALO 1,334.08 906950 VULCAN MATERIALS COMPANY MULTIPLE 044423 3917 M&R STS & HWYS 1,040.04 *TOTAL VENDOR VULCAN MATERIALS CO 1,040.04 945055 WILLIAMS SCOTSMAN, INC 5064923 044426 3260 SUPP GOLF COURSE 181.51 *TOTAL VENDOR WILLIAMS SCOTSMAN, 181.51 * 964550 YELLOW BOOK USA SBG/ 01 044649 3391 AD/PROMO 770.00 *TOTAL VENDOR YELLOW BOOK USA 770.00 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 044393 3114 UNIT RENTAL 42.88 *TOTAL VENDOR A. W. ZENGELER UNIF 42.88 * 988700 ZIMMERMAN HARDWARE MULTIPLE 044520 3240 MISC EXP 14.98 MULTIPLE 044520 3824 MISC EXP 44.00 *TOTAL VENDOR ZIMMERMAN HARDWARE 58.98 * **TOTAL GOLF OPERATION-BGGC 13,772.84 858.00 ***TOTAL BUFFALO GROVE GOLF CLUB 13,772.84 858.00 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 49 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000056 DEPT NO. 000547 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36710 AMER PUBLIC WORKS ASSN. 3/31/02 044463 3113 93.18 *TOTAL VENDOR AMER PUBLIC WORKS A 93.18 * 51035 ARCH K2247745A 044464 3217 EQUIP RENT/MIS EX 34.80 *TOTAL VENDOR ARCH 34.80 * 51150 ARLINGTON HEIGHTS FORD 674 DEC 00 044465 4213 AUTO PARTS 33.80 *TOTAL VENDOR ARLINGTON HEIGHTS F 33.80 * 61140 AUTO TECH CENTERS, INC MULTIPLE 044282 4213 AUTO PARTS 977.76 MULTIPLE 044282 4213 AUTO PARTS 68.00 118313 044467 4213 AUTO PARTS 125.12 *TOTAL VENDOR AUTO TECH CENTERS, 1,170.88 124410 CATCHING FLUIDPOWER 31064-0 044470 4213 AUTO PARTS 127.04 *TOTAL VENDOR CATCHING FLUIDPOWER 127.04 139200 CHICAGO TURF & IRRIGATION MULTIPLE 044291 4213 AUTO PARTS 87.79 *TOTAL VENDOR CHICAGO TURF & IRRI 87.79 192710 JOHN DUCKWALL 1/10/01 044363 3115 CLOTH ALLOW 55.00 *TOTAL VENDOR JOHN DUCKWALL 55.00 204600 EL-COR INDUSTRIES, INC 29200 044364 4213 AUTO PARTS 108.31 MULTIPLE 044298 4213 AUTO PARTS 68.32 MULTIPLE 044298 4213 AUTO PARTS 125.50 *TOTAL VENDOR EL-COR INDUSTRIES, 302.13 * 283465 FIRESTONE TIRE & SERV CTR MULTIPLE 044480 4218 CONT AUTO SERV 26.25 MULTIPLE 044480 4218 CONT AUTO SERV 27.50 *TOTAL VENDOR FIRESTONE TIRE & SE 53.75 * 283800 1ST AYD CORP 49185 044301 4213 AUTO PARTS/MISC S 563.50 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 50 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000056 DEPT NO. 000547 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 49185 044301 3250 AUTO PARTS/MISC S 76.92 *TOTAL VENDOR 1ST AYD CORP 640.42 * 286650 FORCE OF AMERICA, INC. MULTIPLE 044365 4213 AUTO PARTS 391.06 MULTIPLE 044365 4213 AUTO PARTS 434.27 *TOTAL VENDOR FORCE OF AMERICA, I 825.33 * 292500 FTS, INC. DBA 26311 044482 4213 AUTO PARTS 133.24 *TOTAL VENDOR FTS, INC. DBA 133.24 * 322600 GRAND PRIX CAR WASH NOV 00 044366 4218 CONT AUTO SERV 92.50 *TOTAL VENDOR GRAND PRIX CAR WASH 92.50 * 326750 GROVE D.C. ELEC., INC. 36106 044305 4218 CONT AUTO SERV 75.00 *TOTAL VENDOR GROVE D.C. ELEC., I 75.00 * 417822 IL LIQUID ENERGIES, INC 2010 044312 4212 DIESEL FUEL 8,463.70 *TOTAL VENDOR IL LIQUID ENERGIES, 8,463.70 * 418900 IL RECOVERY SYSTEMS 57352 044314 3216 MAINT CONT 35.00 *TOTAL VENDOR IL RECOVERY SYSTEMS 35.00 468007 JORDAN INDUSTRIAL SUPP 67810 044488 4213 AUTO PARTS 81.95 *TOTAL VENDOR JORDAN INDUSTRIAL S 81.95 483000 KAR PRODUCTS, INC. 276254 044620 4213 AUTO PARTS 40.48 280432 044371 4213 AUTO PARTS 187.43 *TOTAL VENDOR KAR PRODUCTS, INC. 227.91 * 523100 LEWIS EQUIPMENT CO P75578 044322 4213 AUTO PARTS 17.94 *TOTAL VENDOR LEWIS EQUIPMENT CO 17.94 * 550070 MASTER HYDRAULICS & MACH. MULTIPLE 044323 4218 CONT AUTO SERV 245.00 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 51 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000056 DEPT NO. 000547 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 044323 4218 CONT AUTO SERV 600.00 *TOTAL VENDOR MASTER HYDRAULICS & 845.00 * 550070 MASTER HYDRAULICS & MACH 26730 044497 4218 CONT AUTO SERV 450.00 *TOTAL VENDOR MASTER HYDRAULICS & 450.00 * 550080 MASTERTECH TRANS, INC #441 044376 4218 CONT AUTO SERV 150.00 *TOTAL VENDOR MASTERTECH TRANS, I 150.00 * 551800 MCALLISTER EQUIPMENT CO P41675 044377 4213 AUTO PARTS 302.16 P41226 044324 4213 AUTO PARTS 63.02 *TOTAL VENDOR MCALLISTER EQUIPMEN 365.18 562190 MC MASTER-CARR SUPPLY CO. MULTIPLE 044498 4213 AUTO PARTS 50.61 *TOTAL VENDOR MC MASTER-CARR SUPP 50.61 570255 MIDWEST FUEL INJECTION S95127/2 044325 4218 CONT AUTO SERV 25.00 *TOTAL VENDOR MIDWEST FUEL INJECT 25.00 596770 NAPA-HEIGHTS AUTOMOTIVE 790 DEC 00 044381 4213 AUTO PARTS 1,210.21 *TOTAL VENDOR NAPA-HEIGHTS AUTOMO 1,210.21 612140 N W FIRE EXT. & SERV CO 24992 044502 4218 CONT AUTO 56.70 *TOTAL VENDOR N W FIRE EXT. & SER 56.70 612240 N W FORD & STERLING MULTIPLE 044330 4213 AUTO PARTS 240.56 363473 044503 4213 AUTO PARTS 52.88 MULTIPLE 044330 4213 AUTO PARTS 26.87 *TOTAL VENDOR N W FORD & STERLING 320.31 690672 PARTS PLUS OF PROS HTS 811270-DEC 044385 4213 AUTO PARTS 587.83 *TOTAL VENDOR PARTS PLUS OF PROS 587.83 719450 PRO SAFETY, INC. Date: 01/18/01 10:22 Village of Buffalo Grove Page: 52 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000056 DEPT NO. 000547 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 044628 3115 CLO ALL/SAFETY EQ 175.40 *TOTAL VENDOR PRO SAFETY, INC. 175.40 729230 QUALITY TRUCK PARTS & SUP 67883 044386 4218 CONT AUTO SERV 89.34 *TOTAL VENDOR QUALITY TRUCK PARTS 89.34 801010 SNAP ON TOOLS 27312 044510 3824 SM EQUIP & TOOLS 35.10 *TOTAL VENDOR SNAP ON TOOLS 35.10 829310 FIRST SIERRA FIN. INC MULTIPLE 044421 3216 MAINT CONT 155.00 MULTIPLE 044421 3216 MAINT CONT 85.00 *TOTAL VENDOR FIRST SIERRA FIN. I 240.00 841500 TERRACE SUPPLY COMPANY 916219 044512 3250 MISC SUPP 73.10 *TOTAL VENDOR TERRACE SUPPLY COMP 73.10 903060 VILLAGE OF BUFFALO GROVE NOV 00 044353 4211 FUEL COST 117.42 NOV 00 044353 4212 FUEL COST 18.98 NOV 00 044353 4214 FUEL COST 98.96 *TOTAL VENDOR VILLAGE OF BUFFALO 235.36 931990 WEST SIDE TRACTOR SALES W29656 044517 4213 AUTO PARTS 190.59 *TOTAL VENDOR WEST SIDE TRACTOR S 190.59 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 044393 3114 UNIT RENTAL 184.20 *TOTAL VENDOR A. W. ZENGELER UNIF 184.20 * 988700 ZIMMERMAN HARDWARE MULTIPLE 044520 4213 MISC EXP 111.13 MULTIPLE 044520 3824 MISC EXP 36.78 *TOTAL VENDOR ZIMMERMAN HARDWARE 147.91 **TOTAL GARAGE OPERATIONS 17,983.20 ***TOTAL CENTRAL GARAGE FUND 17,983.20 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 53 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH K2247745A 044464 3250 EQUIP RENT/MIS EX 13.92 *TOTAL VENDOR ARCH 13.92 153600 CONSERV FARM SUPPLY MULTIPLE 044358 3823 CHEM/FERT-SPEC G. 1,580.00 MULTIPLE 044358 3260 CHEM/FERT-SPEC G. 26.85 *TOTAL VENDOR CONSERV FARM SUPPLY 1,606.85 354010 DAVE HERMES YR2001 044534 3113 MEMBERSHIP/DUES 130.00 *TOTAL VENDOR DAVE HERMES 130.00 365300 DEAN HOELTING 1/11/01 044640 3916 MAINT BLDG & FAC 560.00 *TOTAL VENDOR DEAN HOELTING 560.00 522900 LESCO INC. 7CHEX4 044373 3823 CHEM/FERT 2,400.00 *TOTAL VENDOR LESCO INC. 2,400.00 568032 MENARDIS 65004 044379 3260 SUPP G C 10.05 *TOTAL VENDOR MENARDIS 10.05 573700 MINUTEMAN PRESS MULTIPLE 044644 3219 PRINTING 61.10 *TOTAL VENDOR MINUTEMAN PRESS 61.10 687800 PALATINE OIL CO., INC 383 DEC 00 044546 4211 GASOLINE 390.84 *TOTAL VENDOR PALATINE OIL CO., I 390.84 696077 THE PEPPER GROUP, INC 5132-1 044645 3219 PRINTING 465.00 *TOTAL VENDOR THE PEPPER GROUP, I 465.00 * 736930 RICK REED YR 2001 044549 3113 MEMBERSHIP/DUES 200.00 1/5/01 044387 3112 PRO TRNG 24.00 *TOTAL VENDOR RICK REED 224.00 * 881333 UNIVERSITY OF ILLINOIS Date: 01/18/01 10:22 Village of Buffalo Grove Page: 54 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 3/22-23 044391 3112 PRO TRNG 30.00 *TOTAL VENDOR UNIVERSITY OF ILLIN 30.00 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044607 3125 EMP CONT PENS/MIS 1,193.96 *TOTAL VENDOR VILLAGE OF BUFFALO 1,193.96 985000 A. W. ZENGELER UNIF RENT MULTIPLE 044393 3114 UNIT RENTAL 120.04 *TOTAL VENDOR A. W. ZENGELER UNIF 120.04 **TOTAL GOLF OPERATIONS-AGC 7,205.76 ***TOTAL ARBORETUM GOLF CLUB FUND 7,205.76 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 55 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000058 DEPT NO. 000058 MIS OPERATIONS FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152889 CDW GOVERNMENT, INC DA54679 044400 223 RES CAP REP 577.30 *TOTAL VENDOR CDW GOVERNMENT, INC 577.30 152889 CDW GOVERNMENT, INC CY10471 044357 223 RES CAP REP 865.25 *TOTAL VENDOR CDW GOVERNMENT, INC 865.25 152890 CDW COMPUTER CTRS CZ88687 044476 223 OFF EQUIP/RES CAP 673.48 *TOTAL VENDOR CDW COMPUTER CTRS 673.48 546300 MARK ONE COMPUTERS 136618 044375 223 RES CAP REP 274.00 *TOTAL VENDOR MARK ONE COMPUTERS 274.00 **TOTAL MIS OPERATIONS FUND 2,390.03 ***TOTAL MIS OPERATIONS FUND 2,390.03 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 56 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 821400 SWANCC TRUST #35883 564 044630 4922 USER FEE 80,061.01 *TOTAL VENDOR SWANCC TRUST #35883 80,061.01 **TOTAL REFUSE SERVICE OPERATIONS 80,061.01 ***TOTAL REFUSE SERVICE FUND 80,061.01 Date: 01/18/01 10:22 Village of Buffalo Grove Page: 57 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 01/22/01 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 1,356,890.68 21,859.10 Board Agenda Item Submittal VI-A Requested By: William R. Balling Entered By: Eileen F Marsh Agenda Item Title: Village Goals for 2001 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/18/2001 01/22/2001 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. 2001 promises to be a very good year for Buffalo Grove. After many years of planning and hard work, the fruits of our community labors are greeting us in the new millennium. The fabric of Buffalo Grove is a tapestry of energy, accomplishment and promise. Our work, of course, is not done, and after listening to you and members of the Buffalo Grove Community, I am pleased to put forth 10 goals to make Buffalo Grove an even more satisfying place to live, work and raise a family. Please join me this year in working together to further advance our fine Village. Sincerely, ELLIOTT HARTSTEIN Village President EH/em attachment Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Ij VILLAGE PRESIDENT 2001GOALS Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF BUFFALO GROVE VILLAGE PRESIDENT ELLIOTT HARTSTEIN GOALS FOR 2001 1. Economic Re-Development The Village will expand its involvement in economic re-development activities by undertaking the following activities: ■ Increasing the number of business contacts interested in development in Buffalo Grove ■ Develop specific objectives on a site by site basis which target specific desired development activities . ■ Promote development fast tracking where the needs of the Village are clearly presented in development proposals. ■ Accelerate annexation efforts on key parcels. ■ Evaluate incentives and inducement packages where necessary to stimulate development activity. 2. Traffic Management The Village will redouble its efforts to encourage the expansion of our regional arterial system to and including extensive planning efforts to expand Ill 22, Deerfield Rd., Buffalo Grove Rd. and work aggressively with communities and governmental leaders to seek approval of the Ill. Rt. 53 expressway extension. 3. Local Traffic Issues Develop and deploy relevant standards to address problems of local traffic speed, volume and cut through traffic and identify opportunities to accelerate the completion of state and county improvements which occur in Buffalo Grove. 4. Transit Initiatives The Village will continue to pursue feasible alternatives to automobile trips, including work on the following: ■ Coordinate and support work efforts of all parties to expand the highly successful Metra North Central service line both by the continued effort to double track the line which then affords full passenger service, and promoting additional trains where possible on the existing line. ■ Study and support bus and other transit alternatives within the Village to facilitate a connected and convenient transit alternative for "in-Village" service. 5. Financial Planning Revisit long range financial planning and financial policies to determine if both are in line to seek out intergovernmental funding, complimenting our efforts to encourage retail and commercial development and reduce our reliance on property taxes and otherwise live within our financial means. 6. Community Enrichment Review and evaluate the upcoming recommendations of our Arts Commission, Youth Commission and Civic Recognition Commission with the goal of implementing activities and programs which will enrich the community. Further promote the Village's Class 1 bike train system and expand the system where feasible. 7. Sharing Community Information and Promoting Communications Continue to pursue 2-way electronic communications for the benefit of our residents to process applications, share opinions and information and enable the municipal information system to be more accessible and informative to residents and businesses in Buffalo Grove. Expand opportunities for the community at large to share important opinions and information by and between the Village, its residents and its businesses. 8. Promote Intergovernmental Partnerships Work more closely with governmental units which serve the Buffalo Grove community to strengthen partnerships which will enhance services and programs to our residents and businesses. Be mindful that providing residents services is a multi-agency responsibility and direct our efforts to compliment the tasks of other governmental units. 9. Capital Improvement The Village will be very active in our capital improvement activities with an emphasis on the following: ■ Completion of Contract Street Improvement in an efficient manner. ■ Completion of other approved needed infrastructure and building improvements. ■ Commence work at Arboretum Golf Course which is designed with facilities for general community benefit, year round use and to promote increased golf play at AGC. 10. General Management Continue to pursue excellence in management which includes appropriate professional development strategies for middle and senior management and examine our communications, control and reporting systems for operating and capital projects to remain fully accountable and responsive to the Village Board. Develop departmental improvement programs which increase services to the community at large in an efficient and effective manner. Board Agenda Item Submittal VIII-A Requested By: William R Balling Entered By: Phillip W Versten Agenda Item Title: Traffic Signal Timing Review-Lake Cook Road System Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/17/2001 01/22/2001 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Proposal for fund expense related to the Lake Cook Road traffic signal timing review. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Signalrvw.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: i i i i i TO: William R. Balling Village Manager FROM: Gregory P. Boysen Director of Public Works DATE: January 11, 2001 SUBJECT: Traffic Signal Timing Review—Lake Cook Road System Bill, I am transmitting a copy of the January 9, 2001 proposal from Civiltech Engineering to perform the traffic signal review of the Lake Cook Road system which had been discussed at a recent Board meeting. I propose to utilize FY00-01 funds from the account related to the Buffalo Grove Road/ Port Clinton Road/Prairie Road project which had been budgeted but are now certain to not be expended within the current fiscal year, in order to pay for this project within FY00-01. If this is acceptable, please sign the attached proposal and return it to me. If you have any questions concerning this matter,please let me know. o . Boysen attachment G:\PWDIRGRP\LHC\TRAFSIGL\01111 wrb.doc s ' ® CIVILTECH ENGINEERING, INC. January 9,2001 Mr. Gregory P. Boysen,P.E. Director of Public Works VILLAGE OF BUFFALO GROVE Village of Buffalo Grove e 51 Raupp Blvd. IAA # ► 4 Buffalo Grove,Illinois 60089 Reference: Traffic Signal Timing Review PUBLIC WORKS Lake-Cook Road System Dear Mr. Boysen; As I mentioned to you last week,based on a conversation with Rich Jezeirny,of the Cook County Highway Department(CCHD),the traffic signal system on Lake Cook Road was recently upgraded with new intersection controllers as well as new fiber optic cable. The old copper interconnect frequently encountered communication problems due to the close proximity of a Com Ed duct. During this upgrade,the traffic signal system timing progression was not fully operational. As the upgrade is completed for this system the existing timings are reprogrammed into the controller units. Should a deficiency in the timing plan be identified,the Cook County Highway:Department would be willing to re-evaluate the system timing plan,but would require more detailed information on when the problems occur. The Proposal which follows would be for Civiltech to visually evaluate the operation of the traffic signal system along Lake-Cook Road within the Village of Buffalo Grove and to obtain and evaluate the system timings presently in operation based on the traffic volumes present. This evaluation would determine if retiming of the signals is warranted during any particular time of day.If so,a draft letter would be prepared for the Village to send to CCHD to request the retiming, detailing when the problems occur. I 500 PARK BOULEVARD•SUITE 250• ITASCA, ILLINOIS 60143•(630)773-3900•FAX(630) 773-3975 30 N. LASALLE STREET•SUITE 1402•CHICAGO, ILLINOIS 60602•(312) 726-5910 9 FAX(312) 726-5911 l Mr.Gregory P.Boysen,P.E. Traffic Signal Timing Study- Lake Cook Road Page 2 of 3 I. SCOPE OF WORK A. Field observation of signal operation,including back-ups and delay on the cross streets of Lake-Cook Road within Buffalo Grove 7 intersections x 5 hrs./intersection 35 hrs. Direct Cost(mileage)=$30 B. Obtain&review system and intersection timings,detector logs and intersection operation 7 intersections x 2 hrs. intersection 14 hrs. C. Prepare memorandum of findings and draft letter for Village to send to CCHD requesting re-timing. 8 hrs. D. Meet with CCHD&Village to discuss re-timing(if required). 4 hrs. Direct Cost(mileage)=$15 E. Present findings to Village Board(if required). 1. Preparation of visual aids 8 hrs. 2. Attend presentation 4 hrs. Direct Cost(mileage)=$15 Total Manhours=73 hrs. Total Direct Costs=$60 II. COMPENSATION We propose to perform the work on the basis of cost plus a fixed fee with a not-to--exceed maximum. The fee will include reimbursement of direct labor costs,overhead,fringe benefit and salary burden costs,plus a net fee for profit. Direct expenses will be reimbursed at their actual cost. The upper limit of compensation is$5,307 based on the fee calculation shown below: i i Fee Estimate: 73 hrs.x$28.00(Avg.Hrly. Rate)x 2.65= $5,417 Direct Costs: 60 Total: $5,477 Mr.Gregory P.Boysen,P.E. Traffic Signal Timing Study- Lake Cook Road Page 3 of 3 We thank you for the opportunity to submit this proposal and look forward to the possibility of serving the Village of Buffalo Grove on this project. Very truly yours, CIVILTECH ENGINEERING,INC. Kathleen M. Meyerkord,P.E.,P.T.O.E. Accepted By: Title: Date: i Board Agenda Item Submittal VIII-B Requested By: William R. Balling Entered By: Eileen F Marsh Agenda Item Title: Management Report-December,2000 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/18/2001 01/22/2001 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. MANAGEMENT REPORT #22s Third Quarter—December, 2000 1. Cash&Investment Portfolio -December, 2000 2. Real Estate Transfer Tax Activity—December, 2000 3. Sales Tax Collections—December, 2000 4. Golf Course Operating Statistics—December, 2000 5. Corporate Fund Revenue Analysis—December,2000 6. Water Fund Revenue Analysis—December, 2000 7. Income Tax Proceeds—December, 2000 8. Analysis of Sick Leave Utilization , Fourth Quarter, Calendar 2000 9. Public Safety Report A. E.S.D.A. Monthly Activities —December,2000 B. Fire Department Activities—December, 2000 C. Police Department Activities—December, 2000 10. Public Works Monthly Activity—December,2000 A. Monthly Pumpage Report B. Central Garage Fleet Cost Detail 11. Community Development Report A. Compilation of Permit Activity— December, 2000 B. Certificates of Occupancy—December, 2000 C. Public Safety Activity Report—December, 2000 D. Public Utilities Construction Report—December,2000 12. IRMA Claims Status—Year End, 2000 WILLIAM R. BALLING Village Manager Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files a MgrRpt.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: z 0 0 o o 0 0 o 0 0 0 o 0 01 O co co M M co N w W) CD 0 pO W M O O M N M M O N O N 00 (� 1n w In t` at Ir M M O O co cc WMW O r r w N VN a M v W M m p M co co 00 M p co M N M M N p a0 M r N M W N (7 F O Or O f M coN cm .0c0 O N O N UC! co ZO co M N N O O et r r N V V' r Q� Q M co M N v M r N co t N � M IJQJ to1 O M M co H N N O O O O O O O O O O O O O p (n O O O O O O O O O O O O O O W (, C. 0 C. 0 0 0 to O to O C. O C. C. H z O O p O p r M to O Co C. p O w M N M N O r_ M M O O M CD O 0 Z CSM cM LL) O c0 N O O O M G M �O N 000 Cl co N M LO O m •- M O -V r M v Cl) co M co co M v O M M O c0 In N M Cl) M M O M U p c0 co c0 M LL) M M O r cn c0 CD V: m co f0 M N V M r c00 �! 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J LL � LL. a m WCO W J N W Q J � ono J Q L NWT J W a � t9 LL1 W WHO LU W Z ZV UJ > OaoW �- U. it O O O O O O O O O O C O cc (D V N O C�0 t�D dam' N N r r r r r L w ti 00 0 0 'Q o) cn (7) (7) o = O) O) O) O) 0 d r r r r N t� d 0 O Z W > O OCL C� O Q J ' M LLIL F- c ) W p M Y N W -.1 :I+ J T. U. j pWa) U O Q NWT W a Wow (� L W m Q J w W W G J ? az UJ LL O CO) w 2 IC lz C 7 O O O O O O O 0 O O O O O O O ti 0 &0 M N r L � col` OOC) O CD N cc w '0 > z 0 0 H 4) 0 to CO) ', W a ' j - at o U. Q W 3 w m J N LL We 0 ti NWT WW aw0 '� m CO 2 ma J � _ L JLULU LL ZZ ZtL W O O O O O O O O O O O O O O O O O O O O O O 000 dO' N O oO0 coN N r- VILLAGE OF BUFFALO GROVE 01/31/01 BUFFALO GROVE GOLF CLUB OPERATING STATISTICS THROUGH JANUARY 31,2001 FISCAL PAID ROUNDS THRU PERCENT OF FINAL REVENUE FINAL EXPENSE EXPENSE PER YEAR ROUNDS SEPT.30 ANNUAL ROUNDS REVENUE PER ROUND EXPENSE PER ROUND RND-OPERATING 1978 35,096 32,271 0.9195 341,798.00 9.74 338,437.00 9.64 7.11 1979 38,122 35,186 0.9230 386,243.00 10.13 360,100.00 9AS 7.03 1980 39.076 35,938 0.9197 428,105.00 10.96 394,800.00 10.10 7.85 1981 41,846 38,486 0.9197 475,323.00 11.36 446,747.00 10.68 8.67 1982 44,217 40,392 0,9135 515,686.00 11.66 502,614.00 11.37 9.22 1983 44,798 41,429 0.9248 550,022.00 12.28 535,267.00 11.95 9.76 1984 43,651 40,036 0.9172 623,882.00 14.29 573,588.00 13.14 10.24 1985 49,231 45,866 0.9316 667,638.00 13.56 620,488.00 12.60 10.15 1986 47,148 43,779 0.9285 691,839.00 14.67 626,068.00 13.28 10.83 1987 48,315 44,281 0.9165 761,359.00 15.76 781,452.00 16.17 12.29 1988 47,861 43,748 0.9141 809,857.00 16.92 842,208.00 17.60 14.08 1989 50,781 46,097 0.9078 954,771.00 18.80 951,289.00 18.73 15.19 1990 49,988 44,398 0.8882 950,456.00 19.01 1,031,744.00 20.64 15.18 1991 48,000 44,133 0.9194 1,030,200.00 21.46 1,020,280.00 21.26 16.01 1992 42,610 38,751 0.9094 973,811.00 22.85 1,010,906.00 23.72 20.12 1993 41,170 36,941 0.8973 999,652.00 24.28 1,077,153.00 26.16 23.78 1994 45,618 40,442 0.8865 1,211,322.00 26.55 1,190,571.00 26.10 24.11 1995 41,624 38,010 0.9132 1,169,438.00 28.10 1,187,062.00 28.52 24.58 1996 39,079 35,577 0.9104 1,162,099.00 29.74 1,242,660.00 31.80 29.66 1997 44,391 40,802 0,9192 1,349,932.00 30.41 1,282,152.00 28.88 27.64 1998 46,283 41,211 0.8904 1,412,486.00 30.52 1,377.727.00 29.77 28.12 1999 42,822 37,219 0.8692 1,389,089.00 32.44 1,459,020.00 34.07 25.13 2000 43,422 39,019 0.8986 1,440,685.22 33.18 1,282,127.97 29.53 26.07 2001 0 0 ERR 14,298.85 ERR 0.00 ERR ERR TOTAL 1,015,149 924,012 0.9102 20,309,992.07 20.01 20,134,460.97 19.83 17.01 2001 ROUNDANCOME BREAKDOWN: GREENS NUMBER REVENUE PERCENT TO FY 2000 COMPARISON THROUGH JANUARY: FEE ROUNDS TOTAL PAID ROUNDS 0 34.00 0 0.00 ERR PERCENTAGE CHANGE-2000 ERR 26.00 0 0.00 ERR 24.00 0 0.00 ERR RESIDENT REVENUE 0 20.00 0 0.00 ERR %BUDGET REALIZED 0.00% 19.00 0 0.00 ERR RESIDENT REVENUE PER ROUND ERR 19.00 0 0.00 ERR PERCENTAGE CHANGE-2000 ERR 16.00 0 0.00 ERR RESIDENT 15.00 0 0.00 ERR EXPENSE 0 14.00 0 0.00 ERR RESIDENT %BUDGET REALIZED 0.00% 12.00 0 0.00 ERR EXPENSE PER ROUND ERR 12.00 0 0.00 ERR PERCENTAGE CHANGE-2000 ERR 11.00 0 0.00 ERR RESIDENT 10.00 0 0.00 ERR 9.00 0 0.00 ERR RESIDENT 8.00 0 0.00 ERR RESIDENT WEATHER CONDITIONS(AT LEAST PART OF DAY-SINCE 04101): 7.00 0 0.00 ERR RESIDENT TYPE MONTH TO-DATE PRIOR YEAR OPEN 0 0.00 ERR RAIN 1 49 39 TOTAL 0 0.00 ERR CLOSED 0 4 4 H S 0 NO-CARTS 0 2 3 AVERAGE GREENS FEES/PAID ROUND: ERR TOTAL DAYS 31 244 244 RESIDENT ROUNDS 0 ERR FIRST SNOW: 11120t00 NON-RESIDENT ROUND; 0 ERR OPEN ROUNDS 0 ERR ROUNDS %ALL ROUNDS MEMBERSHIPS AVGAROUND MEMBER ROUNDS 0 ERR 0.00 ERR TOTAL PLAY 0 N C O w M a ■ c� rn m Co cry r• oa J (.0 W) Z � U. 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W Q Z > W 0LLW c ca 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LO o LO o o o IV M M N N VILLAGE OF BUFFALO GROVE ANALYSIS OF SICK LEAVE UTILIZATION PERIOD:FOURTH QUARTER,CALENDAR 2000 PRIOR HOURS HOURS SICK 2000 YTD USED USED HOURS PERCENT LEAVE DEPARTMENT CREDIT USE QUARTER YTD REMAINING USED PAY OFFICE OF VILLAGE MANAGER 560.00 126.00 25.00 151.00 399.00 27.45% 3,916.87 MANAGEMENT INFORMATION SYSTEMS 240.00 34.50 21.00 55.50 184.50 23.13% 1,525.45 FINANCE&GENERAL SERVICES 765.00 97.00 107.00 204.00 561.00 26.67% 4,418.20 FIRE SERVICE 5,190.00 2,W5.00 556.00 3,111.00 2,079.00 59.94% 81,983.27 POLICE SERVICE 6,940.00 2,237.75 1,150.00 3,387.75 3,552.25 48.81% 81,283.27 BUILDING&ZONING 790.00 274.50 168.00 442.50 347.50 56.01% 10,261.90 ENGINEERING SERVICES 475.00 156.50 70.50 227.00 248.00 47.79% 6,015.00 BUILDING SERVICES 320.00 47.00 24.50 71.50 248.50 22.34% 1,555.17 STREET OPERATIONS 950.00 535.00 102.00 637.00 313.00 67.05% 14,072.25 PUBLIC WORK ADMINISTRATION 245.00 97.50 60.33 157.83 87.17 64.42% 4,809.42 FORESTRY BGROUNDS 800,00 155.00 90.00 245.00 555.00 30.63% 5,118.94 WATER OPERATIONS 640.00 204.00 99.50 303.50 336.50 47.42% 6,352.80 SEWER OPERATIONS 240.00 18.00 67.50 85.50 154.50 35.63% 1,853.32 BUFFALO GROVE GOLF CLUB 320.00 16.00 48.00 64.00 256.00 20.00% 1,586.88 CENTRAL GARAGE 400.00 65.50 90.50 156.00 244.00 39.00% 3,618.66 ARBORETUM GOLF CLUB 320.00 131.00 21.50 152.50 167.50 47.66% 2,959.48 TOTAL-QUARTER END 19,185.00 6,750.25 2,701.33 9,451.58 9,733.42 49.27% 231,230.88 CHANGE CHANGE 2000 HOURS USED UTILIZATION HOURS-% DOLLARS-% CALENDAR 2000 CREDITS: EMPLOYEES HOURS CREDIT TO DATE PERCENT 00/99 00/99 CREDIT EQUAL TO 80.00 HOURS 222 80.00 17,760.00 -- - - - CREDIT EQUAL TO 75.00 HOURS 19 75.00 1,426.00 - - - - 241 - 19,185.00 9,451.58 49.270/6 -5.000/0 1.62% 1999 HOURS USED UTILIZATION LEAVE CALENDAR 1999 CREDITS: EMPLOYEES HOURS CREDIT TO DATE PERCENT PAID CREDIT EQUAL TO 80.00 HOURS 221 80.00 17,680.00 - - -- CREDIT EQUAL TO 75.00 HOURS 19 75.00 1,425.00 - - 240 - 19,105.00 9,948.75 52.070/o 227,551.18 HOURS UTILIZATION LEAVE CALENDAR SUMMARY: EMPLOYEES CREDITS USED PERCENT PAID CALENDAR,2000 241 19,185.00 9,451.58 49.27% 231,230.88 CALENDAR,1999 240 19,105.00 9,948.75 52.07% 227,551.18 CALENDAR,1998 238 18,045.00 8,178.38 43.17% 177,257.11 CALENDAR,1997 230 18,305.00 9,629.50 52.61% 196,138.73 CALENDAR,1996 229 18,225.00 9,749.40 53.49% 192,695.86 FIVE YEAR AVERAGE - 18,753.00 9,391.52 50.080/b 204,974.75 MEMORANDUM DATE: January 3, 2001 TO: William R. Balling Village Manager FROM: Paul A. Soucy ESDA Coordinato SUBJECT: Monthly ESDA Activities Below is a tally of ESDA activities beginning December 1, 2000 through December 31, 2000: ACTIVITY MAN-HOURS REMARKS Administration 45.0 Reports to State/Region/Local. Emergency Management 15.0 System plans and procedures upgrade. Communications 26.0 Evaluation of Mobilcomm Systems. Warning 2.0 Adjustments and test of DTMF siren. Meetings 0.0 Integrated Emergency Management Response 0.0 Assistance requested by Police and Fire Departments. TOTAL 88.0 PAS/bf w J LL LLJ O 0� z C) ~ w G w w w o i— = w O o � o Q o � N w � 0 w = o W - a U 0E- U < LL. W z_ = w ,- W 0 J 0 N (9 w w 0 O z o ►_- ,y � z w U O V z O Q ®® O O H r. w CA cV Ir LL O w LL 2 Q � LL m "' to O z0 w U 1— w w N O O O ®® Q LO O LO O LO CV N �— 0 N _ J W O m ~ F- (� z W Z W W W n- Q C� W U W Wz 0 oC = 0 � W U- J LL Z z m �C W W =� z > � � z O Z Q z J=l `„ I m m 0 ¢ O Q Q LEI.., m z LL Z o O m NU) w 0 D Ol N CU z 0 F- a F- U) � o � o � N N r- ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■common■ i ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ r ■ ■ ■ i ■ ■ ■ ■ ■ ■ ■ ■ ■ ' ■ ■ ■ ■ ■ ■13013■MEMO■ ■0000130■ ■ ■ ■ ■ ■ ■ • LU CL �� ■ � ■ ■ ■ i ■ ■ � . . . •. • • • �•�•�; �� ' '$$ • . ,. . ■ i�i��r ■ ----- . . . LL 0LL , 1�� ■ . . . . . . r ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 13000 ■ ■ r ■ i ■ ■ ■ ■ ■ ■ C r . ... ... ... - s d s s s s s s a s Z c) z W 0 w n! � w M p <( f� c�� w cD C) w M wo Q w = °_° w CU z Q [y w o p zU) LL O J2 o o O o z CC)-4 w r^ N Q it V r 0 J Q ti LL ss z � Z o m U) CN s o a U) N S�d�s4s�s� O H Q H 0 0 0 0 0 0 ' • N N Ul) O LO BUFFALO GROVE POLICE DEPARTMENT December 2000 Calendar Calendar Year to Date: Dec Dec Yr To Date Dec Dec Dec Dec Dec PART I CRIMES 2000 1999 2000 1999 1998 1997 1996 1995 Homicide 0 0 1 0 0 0 1 0 Forcible Rape 0 0 1 1 0 1 1 2 Robbery 1 0 5 5 7 2 1 3 Aggravated Battery 0 1 4 5 3 3 5 2 Aggravated Assault 0 0 6 2 6 3 4 6 Burglary 0 1 53 48 43 37 70 54 Burglary from Auto 12 6 195 180 185 167 191 193 Theft 26 24 349 294 365 396 424 411 Auto Theft 2 1 17 16 15 19 15 24 Arson 0 0 6 2 1 4 2 5 Tot. I Crimes 41 33 637 553 626 632 714 701 Part II Offenses 158 270 2956 3089 3150 2796 2655 2846 Part III Codes 1782 1540 18304 18434 17822 17752 17896 18161 Incidents 1981 1843 21897 22076 21598 21180 21265 21708 ARREST DATA Part I 7 7 82 99 95 104 87 97 Part II 65 153 1445 1604 1657 1308 1222 1258 Part III 2 4 76 98 95 134 136 112 Traffic 882 1552 19010 20701 23579 18866 20210 18739 Ordinance 265 39 5495 5260 7215 5096 4133 4714 MANPOWER ANALYSIS - PATROL DIVISION MANPOWER ANALYSIS - PATROL DIVISION Dec 2000 Dec 1999 Equivalent Equivalent Part I 41 x 3 = 123 Part I 34 x 3 = 102 Part II 158 x 1.5 = 237 Part II 268 x 1.5 = 402 Part III 1516 x .5 = 758 Part III 1303 x .5 = 652 Accidents 266 x 1.5 = 399 Accidents 235 x 1.5 = 353 Traffic 882 x .25 = 221 Traffic 1552 x .25 = 338 Ordinance 265 x .08 = 21 Ordinance 393 x .08 = 31 Total dedicated hours 1759 (formulated) Total dedicated hours 1928 (formulated) Total man-hours: 5872 Total man-hours: 6088 Undedicated Dedicated Ratio Undedicated Dedicated Ratio 4113 (divided by) 1759 = 2.33:1 4160 (divided by) 1928 = 2.2:1 "D ra o N U z Ci W � ° Z m q z o W m F z c�U F z 3 �w AG o ro W w ry a H Pr v A W we W w zo A U r �Vi ar < e a W o 0 a W N a v O z aow a � E. w N QaF p4 d U O U do �z v' U A a N N so w w z zz w v p o z m z w m ai a o rA C K 9L Fd m n, O U �V w U m �z wz e` Ha F w W LL 2 N A W Oq A W W U 6 � o O sLL � a o z ° � a a w N a ww ■® a aH � w s a LL � a = A 4D 2 a1 Y 0 00 0 0 0 0 3 t0 N N r O N W "J U U a�t H E+ z z A w O Wo W Ao M wo [� ww z F F" pG a �C 2 " x a n o O W wp w 0 W N a o " A A W W o zd OF a Vs o iL V 0 A O a s J ❑ ■ w a �+ A F A O Cl) x a a o � � F p cn Z A N O O O O 0 w w O b O O Z o N w F„ O U w a F W F F Z a w a W W a H W N m o ww .�. 0-4 N � O W W O N a c OIM v a J < Q A U U w a ■ a '� w w 04 � a w O co to W a O O O O O O O O O O 1go 0 -0 O b O In'P {D 0) N O b O N N � � Village of Buffalo Grove Public Works Department December 2000 Central Garage Section Fleet Cost Detail This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year Current Period Year-To-Date Current Period Year-To-Date Usage-Miles/Hours 103,474.0 821,475.0 108,681.0 835,121.0 Fuel-Gasoline Gallons 6,771.9 54,057.5 7,165.5 59,662.5 Fuel-Diesel Gallons 10,134.1 43,061.0 6,745.2 35,582.0 Fuel Usage-MPG/MPH 6.1 8.5 7.8 8.8 En-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 2nd-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 Road Calls 5.0 17.0 2.0 15.0 #Repairs 391.0 1,916.0 269.0 1,889.0 Shop Hours 832.5 5,040.3 671.5 5,147.3 Down Hours 0.0 0.0 0.0 0.0 $Cost $/Mile $Cost $/Mile $Cost $/Mile $Cost $/Mile 4211 -Gasoline 7,743.72 0.07 69,872.42 0.09 6,883.86 0.06 54,369.81 0.07 4212-Diesel 13,680.99 0.13 52,334.20 0.06 6,679.24 0.06 29,200.57 0.03 4215-Add Eng-Oil 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4215-Add 2nd-Oil 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4213-Shop Parts 9,419.40 0.09 63,189.87 0.08 8,002.35 0.07 56,066.27 0.07 4214-Shop Labor 19,218.58 0.19 115,552.94 0.14 13,712.42 0.13 101,283.50 0.12 4218-Outside Repair 4,653.73 U4 33,759.85 MA 21,609.94 am 46,433.49 Q,Q� TOTAL 54,716.42 0.53 334,709.28 0.41 56,887.81 0.52 287,353.64 0.34 Submitted by: e tr I Gara E upe or Reviewed by: Su erintendent Public T rk p ations PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION December-00 WATER PUMPAGE REPORT (month) TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATION CURRENT LAST YEAR CURRENT LAST YEAR Well/Pumping Station#1 345 So.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.034 Lake Water Pumpage(mil.gal.) 10.747 9,677 97.806 95.233 TOTAL PUMPAGE 10.747 9.677 97,808 95.267 Well/Pumping Station#2 525 No,Arlington Heights Rd. Well Pumpage(mil.gal.) 0,000 0,000 0.023 1,085 Lake Water Pumpage(mil.gal.) 41 441 51.431 345.989 367.583 TOTAL PUMPAGE(mil.gal.) 41.441 51.431 346.012 368.968 Well/Pumping Station#6 120 Horatio Blvd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.025 Lake Water Pumpage(mil.gal.) 43.076 29.534 289.537 409.178 TOTAL PUMPAGE(mil.gal,) 43.076 29,534 289.537 409.203 Pumping Station#7 401 LaSallle Ln. Lake Water Pumpage(mil.gal.) 37.266 47.868 471.951 540.633 TOTAL PUMPAGE(mil.gal.) 37.266 47.868 471.951 540.633 Total Well Pumpage(mil.gal.) 0.000 0.000 0.023 1.144 Total Lake Water Pumpage(mil.gal.) 132.530 138.510 1205.285 1412.927 TOTAL GALLONS PUMPED(mil.gal.) 132.630 138.510 1205.308 1414.071 AVERAGE DAILY USAGE(mgd) 4.275 4.466 4.920 5.772 Comments Submitted by: at r an S Sectio Supery sor Reviewed by: Sue ndent Pub orks Aerations g:comlqutlwater/reporUmonthy/p u mp96 v 0 0 0 0 lD B O O tO a0 O dp O O tD O 0I 0 0 0 O O O O O �p O pqqI M M O O O ppp�� MI a0 H O1 OR O O O O r ((JJ M O C O IV tU G �p �p O �[> O O M O ry 0 0 tV O O O O O M O�pll Z r r O O C O Y7 p Q r NNa 6a v 0f9N O 8 MNM N N O N V N N M N N N N N M N Y7 p (rp C r v O O O 0 w r •- 0 � � M O w Q of b9 tlN4 N NN bN9 a co' N Cl) M t00 400 J S O O OW N !9 N N N N N N NN FQ- O N N a F- O 2 O oLgcoo O) O Om Otn o Oo a O N O O O N0 o c ClN FO O co O 0 n v O tC N r OI M 0 0 M 0 0 0 Ol m mU N 1 OOD r M r N M m� A g o w 0 PA N v g 0 a N 00 N O 0 r- r 0 LO O O to v v w O r O r 0 0 0 0 r O O tD O r ORO v O O> M O N O N O O O O N d O O fD LO 0 O LO M tD cM G C N d F O N O O O OI N H tM tr0 M ([ OODD O V d V V W 0 O fD O 00 N M Cl) M w W U r rr► O o 000 000 0 o O o O of 0 000000� o 0 0 0 0 0 O O 0 0 0 0 0 0 0 O N =O N Q 2 pp 2 pp O000 000 O o 111 tOO, o OI 0. 0 0 0 0 0 OI 00w o O 1 o 000 - 0 m w ro o o ai o m o 0 0 o ei QCl) Cl) N Cl) t! 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Sheehan, R.S. Health Officer Date: January 7, 2000 Subject: Health Department Activity for the Month of December. DU Care Center/Day Care Home 3 Food Service Inspections 39 Food Service Re-inspections 14 Food Service Construction Inspections g Foodstore Inspections 2 Food Service Pre-opening Inspections 6 Plan Reviews 16 Complaint Inspections&Follow-up 67 Property Maintenance Inspections 104 Microwave Inspections 17 Carbon Monoxide (Commercial/Residential) 19 Radon Kit Installation&Follow-up 4 Vending Machine License Inspections 6 Mobile Vendor Licenses/Inspections 1 Swimming Pool Inspections/Re-inspections 1 Temporary Foodservice/Inspections 2 Emergency Inspections&Re-inspections 0 Assistance to Public 217 Meetings& Training_ December 11, 2000: Northwest Municipal Conference Health Directors Meeting. December 11, 2000: Animal Control Hearing Board Meeting. cc: Members of the Board of Health DEPARTMENT OF BUILDING AND ZONING PUBLIC SAFETY ACTIVITY REPORT December,2000 IV. LITIGATION Please see attachments V. CODE CONFERENCES 12/01/2000—Mark Weir—Millbrook Development 12/06/2000—Dr.Price—Grove Animal Hospital—parking lot VI. PROPERTY MANAGEMENT: BUFFALO COURT: No action required. CAMBRIDGE COMMONS: No action required. CAMBRIDGE WEST: No action required. CHASE PLAZA: No action required. COUNTRY COURT:A walk through inspection was conducted on this property and a comprehensive list of necessary action was sent to the management company. Action taken:The Village has met with the property management and A timetable was established to correct the outstanding issues. CREEKSIDE COMMONS: No action required. DUNDEE POINT: No action required. DUNELL CENTER: No action required. THE GROVE:The sidewalk at the Northeast corner of the property has settled and is in need of repair.The front and rear detention basins are in disrepair. Action taken:See litigation Report. GROVE COURT: No action required. GROVE POINT PLAZA: No action required. HIGHLAND OAKS: No action required. PLAZA(THE): No action required. PLAZA VERDE: No action required. THE SHOPS AT APTAKISIC CREEK: No action required. SPOERLEIN COMMONS: No action required. STRATHMORE SHOPPING CENTER: No action required. STRATHMORE SQUARE:The items noted on the previous report have been corrected. TOWN CENTER(Bldg.A/B):The items noted on the previous report have been corrected. TOWN CENTER(Bldg.C): No action required. VILLAGE PLAZA: No action required. WOODLAND COMMONS: No action required. Respectfully submitted, Building Commissioner MONTHLY ACTIVITIES REPORT ENGINEERING SERVICES DECEMBER,2000 River Oaks Work continues on utilities. Lone Grove Confectionery Subgrade and stonebase completed for parking lot. Prairie Road Subdivision II Work continues on utilities. U-Stor-It Work continues on utilities. Millbrook—Lot 1 Preliminary earthwork for office park completed. Plaza Verde 2 Earthwork begins. fcrKKunkeh elr,P.E. Daniel J.Kul Village Engineer Engineering Technician —.-" I M",Ie4 Keith L.MacInty re Engineering Technician i \\WIN2KPW\GROUP\ENGINEER\DJK\Dec2000.doc a � w ;;gal I 111 h I I I I I I a3� IL �o 4 as 4 4 ti o 0 ti ti W ti , � � wW Ww ' O fL' w A W b C w w W 8 9 h y 4 a o ti R G W ~, o ai w y� R 3 qa a h 4 o F U � W ►7 � !�C O4R g� � � � P �9�i"�ja" y pp �C3 r 4 4 o V W � a a a � � a •_ r bi l rl ti g o h k V w E~r F a Board Agenda Item Submittal XI-A Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Ordinance No.2001- FY 2001 Golf Appropriation Ordinance Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 01/17/2001 01/22/2001 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Ordinance No. 2001- an ordinance establishing authorizing appropriations for the Buffalo Grove Golf Club and Arboretum Golf Course Funds for the period January 1, 2001 through December 31, 2001. The public hearing for the ordinance was held on January 8, 2001 with the date published in the Daily Herald on December 23, 2000. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files cent of. df appordgolf.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: CERTIFICATE OF PUBLICATION Paddock Publications, Inc. Daily Herald Daily Herald Values Corporation organized and existing under and by virtue of the laws of the State of Illinois, Ndf,e Of Ribk Hearing DOES HEREBY CERTIFY that it is the publisher of the DAILY HERALD. di That said DAILY HERALD is a secular newspaper and has been circulated daily in the A by ��o6af'�,g of r3ufkflc" Grove Board Of �Lglje�, Village(s) of Algonquin, Arlington Heights,Barrington Barrington Hills,Bartlett,Batavia, ,jo V18 V2 11 I U, Buffalo Grove, Burlington, Carpentersville, Cary, Deer Park, Des Plaines, South Elgin, I . 0n2,rce Ore adopfion of yq Annual East Dundee, Elburn, Elgin, Elk Grove Village, Fox River Grove, Geneva, Gilberts, linn 0idinaiqvi,., ftw the ............... GrOve(�oH co Ur 0 Aaurae_ relum GO CoUrie Grayslake, G ur'nee,H arnp shire, Hanover Park, Hawthorn Woods, Hoffman Estates, to s Of the raoposedl obJinanc*'Z9 avMlab 0 in the Offi the Vi Huntley, Inverness, Island Lake, Lake Barrington, Lake in the Hills, Lake Zurich,rf,�Oge 01,erk for examogorl, dram"n-RO busmes�houjr,,,�) ED flk 23rd day of Me- Libertyville, Long Grove, Mt. Prospect, Mundelein, Palatine, Prospect Heights, inm1ber,20100, Janet P,J,ShabWin Vdl&r�e 04pk Rolling Meadows,Schaumburg, Sleepy Hollow,South Barrington,St. Charles, Streamwood, pubhOlkdi m ine,OaHy HeWd f Dec.23,2000(��?501462 )� Tower Lakes, Vernon Hills, Wauconda, Wheeling .......... County(ies) of Cook, Kane, Lake, McHenry and State of Illinois, continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies) and State. I further certify that the DAILY HERALD is a newspaper as defined in, "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 715, Act 5, Section I and 5. That a notice: of which the annexed printed slip is a true copy, was published December 23, 2000 in said DAILY HERALD, IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc., has caused this certificate to be signed by, this authorized agenct, at Arlington Heights, Illinois. PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS X BY /" X, -- Autho t9ed Agent Control # T2504622 ORDINANCE NO. 2001- AN ORDINANCE ESTABLISHING AUTHORIZING APPROPRIATIONS FOR THE VILLAGE OF BUFFALO GROVE GOLF CLUB AND ARBORETUM GOLF COURSE FUNDS FOR THE PERIOD JANUARY 1 2001 THROUGH DECEMBER 31 2001 WHEREAS, a public hearing was held on January 8, 2001, by the President and Board of Trustees, ten (10) days prior to the passage of this Appropriation Ordinance; and WHEREAS, notice of said public hearing was published on December 28, 2000, ten (10) days prior to said public hearing, all in conformity with the Illinois Municipal Code, Chapter 65, Illinois Compiled Statutes, Section 5/8-2-9. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that SECTION 1. That for the purpose of defraying all of the necessary expenses and liabilities of the Village of Buffalo Grove Golf Club and Arboretum Golf Course Funds for the Fiscal Year commencing January 1, 2001 and ending December 31, 2001, the following sums, or so much thereof as by law may be authorized, be the same are hereby appropriated for the following municipal purposes, to-wit: VILLAGE OF BUFFALO GROVE APPROPRIATED FUNDS JANUARY 1, 2001 - DECEMBER 31 2001 Buffalo Grove Golf Club Fund Salaries-Full time $ 238,500 Salaries-Seasonal 248, 000 Salaries-Overtime 25,000 Longevity 2,500 Group Medical & Life Insurance 33,000 Professional Training 4,500 Dues & Memberships 3, 000 Uniform Rental 3,250 Safety Equipment 2,250 Telephone 5,500 Postage 1,000 Travel 4,500 Printing 4,500 Audit Fees 2,000 Supplies-Clubhouse 13,000 Supplies-Golf Course 17,000 Computer Services 7, 000 Merchandise Purchases 153, 000 Golf Cart Rental 66, 000 Driving Range 9,500 Advertising & Promotions 18,500 State Sales Tax 15,600 Risk Management Pool 15,000 j Unemployment Insurance 800 Employer's Contribution-Pension 57,500 ICMA/RC Deferred Compensation 3,750 Electric-Facilities 60,000 Gas-Facilities 12,500 Water Facilities 3,500 Chemicals & Fertilizers 42, 000 Small Equip. , Tools, & Hardware 4,500 Maintenance & Repair-Building & Facilities 7, 000 Maintenance & Repair-Golf Course 36, 000 Maintenance & Repairs-Irrigation Systems 7,000 Maintenance & Repair-Dept. Equipment 28,000 Gasoline 15,000 Operating Equipment 20,000 Reserve for Capital Replacement 47,000 Reserve for Computer Replacement 4, 000 Golf Course Improvements 95,000 Building Improvements 383, 000 Transfer to Corporate Fund 45,800 Transfer to Debt Service Fund 65,200 Transfer to Arboretum Golf Course Fund 40,000 Credit Card Fees/Charges 16,000 All Other Expenses 5, 000 TOTAL APPROPRIATION-BUFFALO GROVE GOLF CLUB $ 1,890,650 Arboretum Golf Course Fund Salaries-Full time $ 269, 000 Salaries-Overtime 31,000 Salaries-Seasonal 209,000 Longevity 1,500 Group Medical & Life Insurance 29, 000 Professional Training 4, 500 Dues & Memberships 2, 700 Uniform Rental 4,100 Safety Equipment 2,100 Telephone 5,500 Travel 3,000 Postage 500 Printing 2,500 Computer Services 5,500 Audit Fees 2,000 Fiscal Agent Fees 3,000 Supplies-Clubhouse 16,500 Supplies-Golf Course 22, 000 Golf Cart Rental 66,000 Advertising & Promotions 47,000 Risk Management Pool 15,000 Employers Contribution-Pension 59,500 Unemployment Insurance 800 Maintenance & Repair-Buildings & Facilities 5, 000 Maintenance & Repair-Golf Course 32,000 Maintenance & Repairs-Dept Equipment 28,000 Maintenance & Repairs-Irrigation System 8,000 Electric-Facilities 29,000 Gas-Facilities 7,500 Water Facilities 2,500 Chemicals & Fertilizers 66, 000 Small Equip Tools & Hardware 3, 000 Gasoline 11, 000 Reserve for Capital Replacement 53, 000 Operating Equipment 19,000 Building Improvements 7, 000 j Golf Course Improvements 61, 000 Credit Card Fees/Charges 14, 000 All Other Expenses 2,000 Transfer to Corporate Fund 0 Principal Payments-General Obligation Bonds 303,000 Int. Payments-General Obligation Bonds 97,500 I TOTAL APPROPRIATION-ARBORETUM GOLF COURSE $ 1,550,200 The aforementioned appropriated sums for the Buffalo Grove Golf club and Arboretum Golf Course Funds are hereby appropriated from receipts of greens fees, golf cart rental fees, membership and pass revenue, merchandise sales, property taxation, interest earnings, operating fund transfers as well as other fees and charges customary to the operation of a golf course. SECTION 2. Any unexpended balance of any items of any appropriation in this ordinance may be expended in making up any insufficiency in any other item of appropriation made by this ordinance. SECTION 3. If any item or portion of this ordinance is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this ordinance. SECTION 4. This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. This ordinance shall not be codified. AYES: NAYES: ABSENT: ADOPTED: 2001 APPROVED: 2001 PUBLISHED: 2001 Village President ATTEST: Village Clerk i Board Agenda Item Submittal XI-B Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Approval of Millbrook IV Development Improvement Agreement& Plat of Easement Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/10/2001 01/22/2001 � Consent Agenda PW ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As you requested, an engineering review of the plans and specifications for the subject development has been performed. In the course of this review, we have met with the Developer's engineer to discuss and resolve necessary changes and corrections. As a result of these meetings, agreement has been reached as to what is to be provided in the way of utility systems, street lighting, drainage, and site grading, etc. Engineering approval of this project is recommended subject to the following conditions: 1. Village Board approval of the attached Development Improvement Agreement. Also, an easement is attached providing for the utilities and fire lanes. Approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files U millbrookiv.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: AwmiQr wur mmwrww«rfrrra rrtrR rRfiuuw+wauusw� rrrta .�awww iW at mr , r aww. waw ' w,,:w' w,ow, "."„�""."."" ....... Form Prepared: 4/10/86_ Millbrook Business Center - Lot 1 First Resub. Revised: 10/17/88 Development Name DEVELOPMENT IMPROVEMENT AGREEMENT THIS AGREEMENT, made and entered into as of this day _� .. z� , 2000, by and between the VILLAGE OF of L et --- GROVE, an Illinois Municipal Corporation, and having its office at Village Hall, 50 North Raupp Boulevard, Buffalo Grove, Illinois, (hereinafter called "Village") and (hereinafter called "Developer") WITNESSETH: WHEREAS, in compliance with the Village's Development Ordinance and pursuant to the Ordinance No. 2000-40 Approving the Second Amendment to the Milbro Property Annexation Agreement - Millbrook Business Center (Annexation Agreement or PUD Ordinance or Agreement) dated July 17, 2000 , Developer has submitted to the Village a Plat of Subdivision designated as Exhibit "A", attached hereto, which Subdivision Plat has been approved by the Plan Commission of the Village, and, Developer desires to improve the real property described in said Subdivision Plat; and, WHEREAS, the Village is willing to approve said Subdivision Plat, provided that this Agreement is executed to insure the completion of certain site improvements, as a condition precedent to the issuance of building permits for any buildings to be constructed on the property. NOW, THEREFORE, it is mutually agreed as follows: 1. Developer shall furnish, or cause to be furnished, at their own cost and expense, all the necessary material, labor, and equipment to complete the improvements listed on Exhibit "B" attached hereto, and all other site improvements not specifically set forth, which are required by applicable ordinances or agreements, all in a good and workmanlike manner and in accordance with all pertinent ordinances and regulations of the i ..,,mr masse a ra.rrrurtwww�J rvwr�w,uuuwewu�uuwwwcawawrrwrr vvwawwowwoww raawrmu ++wrar,urauww,w w o�ddd00000ddw,00 .«�� - Village and in accordance with the plans and specifications, dated September 15, 2000 , shown on Exhibit "C" attached hereto, including any subsequent revisions requested by the Developer and approved in writing by the Village pursuant to the Village's Development Ordinance, which Exhibit has been prepared by SDI Consultants, Ltd. who are registered professional engineers and Exhibit "D", attached hereto consisting of the Landscaping Plan and as approved by the Village's Appearance Control Commission. All utility lines and services to be installed in the street shall be installed prior to paving. 2. Attached hereto as Exhibit "E" is a complete cost estimate for the construction of the improvements described in Exhibit "B" hereto. Upon the execution of this Agreement and prior to the recordation of the Plat of Subdivision, the Developer shall deposit a Letter of Credit, bond, or other security, acceptable to and in a form and substance approved by the Village as further described in Paragraph 9 herein. Lette of Credit, 43,}, 575- S 5— bond, or other security shall originally be in the amount of 3. All work shall be subject to inspection by and the approval of the Village Engineer. It is agreed that the contractors who are engaged to construct the improvements described in Paragraph 1 hereof are to be approved by the Village Engineer and that such approval will not be unreasonably withheld. 4. The Developer has paid the Village a Review and Inspection fee, as required by Ordinance. It is understood that said fee is based on the amount of the contracts or cost estimate for those items listed in Exhibit "B". 5. Prior to the time the Developer or any of its contractors begin any of the work provided for herein, the Developer, and/or its contractors shall furnish the Village with evidence of insurance covering their employees in such amounts and coverage as is acceptable to the 2 Village. In addition, by its execution of this Agreement, the Developer agrees to protect, indemnify, save and hold harmless, and defend the Village of Buffalo Grove and its employees, officials, and agents, against any and all claims, costs, causes, actions, and expenses, including but not limited to attorney's fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or other entity, including the employees or officers or independent contractors or sub-contractors of the Developer or the Village, on account of personal injuries or death, or damages to property occurring, growing out of, incident to, or resulting directly or indirectly, from the performance of work by the Developer, independent contractors or sub- contractors or their officers, agents, or employees. The Developer shall have no liability or damages for the costs incident thereto caused by the sole negligence of the Village. This hold harmless shall be applicable to any actions of the Developer, independent contractor, or sub-contractor prior to the date of this Agreement if such prior actions were approved by the Village. 6. The Developer shall cause said improvements herein described to be completed within twenty-four (24) months following the approval of the Plat as shown in Exhibit "A" by the President and Board of Trustees, except Public Parks and Detention Areas which shall be completed within twelve (12) months, and except any improvements for which specified time limits are noted on the approved plans, Exhibit "C" which shall be completed within the specified time limits shown on the plans. If work is not completed within the time prescribed herein, the Village shall have the right to call upon the Letter of Credit, bond, or other security, in accordance with its terms, for the purpose of completing the site improvements. Upon completion of the improvements herein provided for, as evidenced by the certificate or certificates of the Village President and 3 Board of Trustees, the Village shall be deemed to have accepted said improvements, and thereupon, the Letter of Credit, bond, or other security, shall automatically be reduced to serve as security for the obligations of the Developer as set forth in Paragraph 7 hereof. The Developer shall cause its consulting engineers to correct drawings to show work as actually constructed and said engineers shall turn over high quality mylar reproducible copies thereof to the Village to become the Village's property prior to acceptance of the improvements by the President and Board of Trustees. 7. The Developer for a period of one year beyond formal acceptance by the Village of any improvement described in Exhibit "B" hereof, shall be responsible for maintenance repairs and corrections to such improvements which may be required due to failures or on account of faulty construction or due to the developers and/or contractors negligence. The obligation of the Developer hereunder shall be secured by the Letter of Credit, bond, or other security as further described in Paragraph 9 hereof. 8. It is agreed that no building permit shall be granted by any official for the construction of any structure until required utility facilities (to include, but not by way of limitation, sanitary sewer, water and storm sewer systems) have been installed and made ready to service the individual lots concerned; and that roadways (to include curbs) providing access to the subject lot or lots have been completely constructed except for the designed surface course. It is understood and agreed that building permits may be granted for buildings on specific lots to which utility facilities have been installed and made ready for service and to which roadways have been constructed as described above, notwithstanding the fact that all improvements within the Development may not be completed. 9.A. The obligations of the Developer hereunder as to the deposit 4 wW"f,u14'� J M, Of security for the completion of improvements (Exhibit "B" hereof) and the one year maintenance of said improvements after acceptance by the Village (Paragraph 7) shall be satisfied upon delivery to the Village of a Letter of Credit, bond, or other security, issued by -, in favor of the Village in a form acceptable to the Village. The Letter of Credit, bond or other form of security shall be made subject to this Agreement. B. In addition to the terms, conditions, and covenants of the Letter of Credit, bond, or other security, the Village hereby agrees to draw funds or to call said performance guarantee under such security solely for the purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or subcontractors, to, or for the benefit of Millbrook Business Center - Lot 1 First Resubdivision or the Village, as the case may be, under the provisions of this Agreement and the said improvements for which payment is being made shall have been completed, or will be completed, in substantial accordance with the plans and specifications described herein. C. The Village further hereby agrees that to the extent that the Developer causes the commitments of this Agreement to be completed, the outstanding liability of the issuer of the Letter of Credit, bond, or other security, under said security, shall, during the course of construction of the improvements, approximate the cost of completing all improvements and paying unpaid contract balances for the completion of the improvements referred to in this Agreement. Until all required tests have been submitted and approved by the Village for each of the construction elements including, but not limited to, earthwork, street pavements, parking area pavements, sanitary sewers and watermains, a minimum of that portion of the surety for each element shall be subject to complete retention. All improvements are subject to a minimum fifteen (15%) percent retention until final 5 wwwwwMw+wwwwww,mmm auworaewmaw'u� r r wummmw N. wrcurr .r eavuau�w.wux, �rrr m...wwr� acceptance by the Village. D. In order to guarantee and warranty the obligations of paragraph 7 herein, an amount equal to fifteen (15%) percent of the total amount of the Letter of Credit, bond, or other security or an amount equal to fifteen (15%) percent of the cost estimate of the individual improvement (s) shall be retained in the Letter of Credit, bond, or other security for a period of one year beyond formal acceptance by the Village of the improvement (s) . E. As a portion of the security amount specified in Paragraph 2, the Developer shall maintain a cash deposit with the Village Clerk in the amount of Five Thousand Dollars ($ 5, 000.00--------) . If roads are not maintained with a smooth and firm surface reasonably adequate for access of emergency vehicles such as fire trucks and ambulances, or if any condition develops which is deemed a danger to public health or safety by the Village of Buffalo Grove due to the actions of the Developer or his failure to act; and after written notice of this condition, the Developer fails to immediately remedy the condition; then the Village may take action to remedy the situation and charge any expenses which results from the action to remedy the situation to the cash deposit. Upon notification that the cash deposit has been drawn upon, the Developer shall immediately deposit sufficient funds to maintain the deposit in the amount of Five Thousand Dollars ($ 5, 000.00--------) . If the Developer has not made the additional deposit required to maintain the total cash deposit in the amount of Five Thousand Dollars ($ 5, 000.00---------) within three (3) days from the date he received notice that such additional deposit was required, it is agreed that the Village may issue a Stop Work Order or also may revoke all permits which the Developer had been granted. This cash deposit shall continue to be maintained until the maintenance guarantee period has lapsed. The deposit may be drawn upon by the Village 6 if the conditions of this Agreement, except in cases of danger to public health and safety as determined by the Village in which case the deposit may be drawn upon immediately following notice to the Developer and his failure to immediately remedy the situation. After termination of the one year maintenance period and upon receipt by the Village Clerk of a written request for release of the deposit, the Village will either notify the Developer that the improvements are not in a proper condition for final release of the deposit, or shall release the deposit within fifteen (15) days. F. In addition to the terms, covenants, and conditions of the Letter of Credit, bond, or other security, the Developer hereby agrees that no reduction shall occur in the outstanding liability of the issuer thereunder, except on the written approval of the Village; however, in all events, the Village shall permit such Letter of Credit, bond, or other security, to expire, either by its terms, or by return of such Letter of Credit, bond, or other security to the Developer, upon the expiration of one (1) year from the acceptance of the improvements referred to herein by the Village. To the extent that the provisions of Paragraph 9 herein, and of the Letter of Credit, bond, or other security, permit the Village to draw funds under such Letter of Credit, bond, or other security, the Village hereby agrees to reduce the outstanding liability of the issuer of the Letter of Credit, bond, or other security to the extent that funds are disbursed. 10. Any Letter of Credit, bond, or other security shall provide that the issuer thereof shall not cancel or otherwise terminate said security without a written notice being given to the Village between thirty (30) days and forty-five (45) days in advance of termination or cancellation. 11. Developer shall install any additional storm sewers and/or inlets which are required in order to eliminate standing water or 7 _..""'"' oe� . .. . 000wowwmooourvw�www w'wwwoawuu✓ewWmWe4.NIWlFtlddAx.WO.WWu.W44AW PoU rtlrcQrtrQfRf&AV.WlF6uA✓wuwi i i✓seWemf rrtrTr r.c .. ...,,I conditions of excessive sogginess which may, in the opinion of the Village Engineer, be detrimental to the growth and maintenance of lawn grasses. 12. No occupancy permit shall be issued until all exterior lighting specified on Exhibit "C" is installed and operational. 13. The Developer acknowledges that until final acceptance, he is responsible for providing snow and ice control along any streets within the Development which are adjacent to occupied properties or necessary to provide access to occupied properties. The Developer agrees to pay the Village an annual fee for providing snow and ice control along these streets. The fee rate shall not exceed the Village's average budgeted snow and ice control cost per mile of Village streets for which this service is provided with a minimum charge being based upon one-half (1/2) mile. It is the Developers responsibility to provide a map of the applicable areas and the fee payment within thirty (30) days of notification of the annual fee rate. If not paid, the fee may be withdrawn by the Village from the cash deposit described in Paragraph 9-E. 14 . The Developer acknowledges that he is responsible for the proper control of weeds, grass, refuse, and junk on all property which he owns within the Village in accordance with Chapter 8.32 of the Buffalo Grove Municipal Code. It is further agreed that the Developer shall continue to be responsible for the proper maintenance of any parcels of property for which the Developer transfers ownership to the Village until such time as the Development's improvements are accepted by the Village in writing in accordance with the provisions of this agreement. If the Developer fails to perform his maintenance responsibilities established in either this paragraph or Chapter 8.32, the Village may provide a written notice to the Developer of the improper maintenance condition. If proper maintenance is not completed within ten (10) days after the Developer is provided this notice, the Village may 8 ow.00m wow.wmmmn' mwwww�N;MiNN rtrtfrtfrtfrtff 111f(fR4N N✓kAW14 J( R Go o(RJWW6UAWWkFHk((((l/b.Wa rt��PNWIWfRrfWff✓�F@ Krtlrtdfrtfdfa lmOnrnrrtOf�W,✓f KFKKKwW! a(Aoa ✓✓m arv✓maw. perform the maintenance and deduct the costs of the maintenance from the cash deposit described in Paragraph 9. 15. The Developer agrees that no improvements constructed in conjunction with this project are sized or located in such a way as to warrant any recapture payment to the Developer pursuant to any applicable previous agreements. 16. This Agreement and the obligations contained herein are in addition to, and not in limitation of, all other agreements between the Parties hereto including, without limitation, the Ordinance No. 2000- 40 Approving the Second Amendment to the Milbro Property Annexation Agreement - Millbrook Business Center (Annexation Agreement or PUD Ordinance) dated July 17, 2000 and the obligations contained therein. 17. Paragraph(s) N/A are attached hereto and made a part hereof. IN WITNESS WHEREOF, the Village has caused this Agreement to be executed as has the Developer, all as of the date first above written. VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation By 9 ..... om uwwwmaammumm'uwawwywugpw r,pff�Sd�wdw�Gi dJNffrtfrtlfl��drt4l��9i01frt(fAdfrcrtfA(�fm fuNWf„ ,, i, IIR ��'��,(�PRN(w(fdf��, �mm��GddiIIM6f�' ��'��`'Jl.. ��' �� 1 � j I � ,www„ww .ww.w.wwwwww,.w.«.w.w.w.w auew.wwrw,� mN� ,aw wmmw,;aw.w.w.�nw,r, a « rrrw rrm u Millbrook Business Center _Loo I First Ressubdivision (Develop merit Nare� ._ DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT A The Plat of Subdivision prepared by SDI Consultants, Ltd. entitled First Resubdivision of Millbrook Business Center Unit One consisting of 2 sheet (s) last revised February 23, 1998. { 10 Millbrook Business Center - Lot 1 First Resubdivision (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT B All improvements, both public and private, including earthwork, streets, driveway and parking area pavements, sidewalks, sanitary and storm sewers, watermain, drainage and storm detention facilities, site grading, street lighting, landscaping, survey monuments and benchmarks. 11 r✓x ON'O�u'04lrtWW�NWW.W�Wf rtrtfhfm ""lrtrtlrtrt FrtlRr;,F�wW1uW6'riowNWMI"µ°.g6W461ft4d' u4JNWJm NNNNuiWwrtwwn!tlNb fl mFl�rfmmmfart(J4m o 4mciu NOfufrtfv.w FlFrrtrRrrt rrtrRrrtrRr anraa .,o wc.. Millbrook Business C,.� s+er 1. First Rc subda.,vision N a me , �.�..e. DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT C Plans prepared by SDI Consultants, Ltd. entitled Millbrook Business Center - Office Building, Lot 1 consisting of 8 sheet(s) last revised September 15, 2000. (Specifications not on plans) . Lighting Plan prepared by Kim Lighting, entitled Photometric Site Plan, consisting of sheets dated ( � 12 ,,,,,,,, .,.R w�m�aw��aorwrrmwsr,wara a�.,, ...mama � rbuwru*nrt. �a w,w swm«�H.w wrrrr rlr rim r r�r rmrm m r are ,., Millbrook Business Center - Lot 1 First Resubdivision (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT D Landscaping Plan prepared by Ives/Ryan Group, Inc. Entitled Landscaping Plan - Mill.brook Business Center - Office Building consisting of 2 sheet(s) last revised 7/20/2000. G:\ENGINEER\FORMS\DIA - MILLBROOK LOT l.doc 13 COST SUMMARY SHEET F011 BUFFALO GROVE OFFICE BUILDING MILLBROOK BUSINESS CENTER BUFFALO GROVE,IL 1�.5TO Kki SEWER $33,617.00 0.S7[IPlIT13Y SEWER $21,342.00 C WA MR MAIN S50,527,00 U MY iN(' S53,301.50 E COP IWWORK&LANDSCAPING $190,000.00 F.SWU I KilH1NG, $17,000.00 G.COPIS I RUC 10N ENGINEEPUNG $36,578.75 TOn,4LO'PINION OF PROBADLE (WSTM)CTION MS'r- S402,36E.25 "0'XMQ(JNT(108%Or FS'CIMATE-) S434,555,55 Z,4 Srd>RM SHWER(WPOSIT($1.00 PER L.F.) $729.00 F, S(WIT RY SEW EA DEPOSTT($1.00 PER L.T=.) $507.00 A IHNT1'VA1..l1ATION FUR(SO,15PRRS,Y.) $504.00 4 GL V 40P%lliN T IMPPOVL'MENTS AGREgMENT C411-I013PO31 T(1,01%OF ROND AMOUNT'OR$5,000 MIN.) j' 5.V Ill,i4(3E REVIEW AND INSPECTION FEE 66%O SUll-1'OTAI.AMOUNTABOVE) $14.082,82 50 imrrcctc�irr;uxlnpokxo9iVC�G Board Agenda Item Submittal xII-A Requested By: William R. Balling Entered By: Eileen F Marsh Agenda Item Title: Ordinance No.2000- Establishing the Annual Salary for the Village Manager. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/17/2001 01/22/2001 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached ordinance sets forth an increase in compensation for the Village Manager, as determined by the Village President and Board of Trustees. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ORDINANCE 2001.pc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: i Published to Web: ORDINANCE 2001- AN ORDINANCE ESTABLISHING THE ANNUAL SALARY FOR THE VILLAGE MANAGER WHEREAS, Section 2.08.050 of the Buffalo Grove Municipal Code provides that the Board of Trustees may fix from time to time the compensation for the Village Manager by Ordinance or Resolution; and WHEREAS, the Village Board has determined that an increase in compensation is appropriate based on the Village Board's assessment of the Village Manager. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, IL. that: 1. The total compensation for the Village Manager, including ICMA-RC Retirement Corporation Payments, shall be increased from $145,000 to $151,000 effective January 1, 2001. AYES: NAYS: ABSENT: PASSED: APPROVED: VILLAGE PRESIDENT ATTEST: VILLAGE CLERK Board Agenda Item Submittal xII-B Requested By: Jane L Olson Entered By: Jane L Olson Agenda Item Title: Ordinance No.2001- Amending 5.20 Liquor Controls By Reserving a Liquor License for Ben&Connor, Inc. /b/a White Hen Pantry, 1153 Arlington Heights Road Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/17/2001 01/22/2001 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Approval is requested for the reservation of a liquor license for Ben & Connor,Inc. d/b/a White Hen Pantry, 1153 Arlington Heights Road. The reservation time for a liquor license previously reserved for The Sole Key,Inc., d/b/a White Hen Pantry at the same location has expired and the license was never issued. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files u . liquor_o.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO.2001- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Subsection D. of Section 5.20.072 of the Village of Buffalo Grove Municipal C—ode—lis—fiereby amended to read as follows: A. CLASS D. Licensee and d/b/a Address 1. NWH Enterprises, Inc. 1165 Weiland Road d/b/a White Hen Pantry 2. Ben &Connor, Inc. 1153 Arlington Heights Road d/b/a White Hen Pantry 3. Bartholomew Enterprises,Inc. 223 West Dundee Road d/b/a White Hen Pantry 4. Tragon Corp. 1400 Lake Cook Road (subject to special conditions) Section 2.A. A Class D license for Ben& Connor, Inc., d/b/a White Hen Pantry, Inc. 1153 ngton eights Road is hereby reserved. This reservation is subject to the applicant completing all Village requirements for said license on or before May 22,2001. The Village Manager shall have the authority to extend the May 22,2001 date for good cause shown,and if not so extended,this reservation shall cease. The Class D license previously reserved for The Sole Key, Inc. d/b/a White Hen Pantry shall be rescinded. B. This Section 2 shall not be codified. Section 3 This ordinance shall be in force and effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal xIII-A Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Continued Discussion-Arboretum Facilities Development Program Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/15/2001 01/22/2001 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $6,600,000 Additional Notes regarding Expenditures: The expenditure of funds is estimated for the entire project should it be authorized to proceed ahead. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff presented to the President and Board of Trustees a detailed financial and fiscal pro-forma analysis on January 8,2001 regarding the subject capital development project. Several followup questions remained which are the subject of the attached memo. In addition,several staff requests to are suggested for the project and are contained within the body of the memo,including proceeding ahead with full site planning as well as the external financing assumed for construction. In addition,two levels of analysis are provided detailing debt service costs on the assumed Series 2001 bonds at 5.50% and 5.00%,which we have been advised might be a closer cost of funds within the tax-exempt market. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El agcfinan.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling FROM: William H. Brimm DATE: January 11, 2001 SUBJECT: Arboretum Financing Concepts January 8, 2001 Follow-up The following represent responses to open issues discussed on January 8, 2001 during the presentation of the Arboretum capital program financial plan and analysis. In addition to that information requested, there are two requests for consideration by the President and Board of Trustees in order to keep the scope of anticipated work moving forward. 1. Cost of Modified Building: Trustee Braiman inquired about the estimated cost differential to construct a new club house with primary emphasis on golf activities, with minimal food service. The matter was reviewed by MTI as follows. Assuming the current facility of 26, 116 square feet on two levels, reduced to eliminate lower level uses along with at-grade reductions to minimize food service needs, an approximate 17, 385 square foot, one-story facility could be provided. The foot print becomes a 1, 115 square foot smaller club house after adds/deletes under this alternative. With a smaller building dedicated primarily toward golf use, the assumption is that the fixture and completion elements will not be as high as those driving the current facility leading to an estimate of $135 per square foot construction cost is deemed realistic. That would reduce the cost of the club house to $2,464,325, which includes a 5% contingency. The cost does not include equipping a kitchen, bar or grill room which will add significant dollars, possibly as high as $250-300 thousand, without any indication of having a partner in this element of the project. The December 18th memo, based upon estimates provided by MTI, contained a budget for the proposed project equal to $6,498,415 with a revised estimate equal to $4,232, 612 for a reduction of $2,265,803. Again, this is based upon rough estimates of a lesser project that can only be affirmed though proper design and cost estimation by project element. This difference, on a per square foot basis, is equal to $259.51 (26,118- 17, 385 square feet) with the current project estimated at $176.30, including the contingency. 2. On the matter of dining area seating, I believe that our discussions on this point into the future should initiate from a level of seating equal to 200. The current floor plan shows 19 tables for 10 plus a head table that seats another 10. A further review of past material on this subject tended to indicate that a preferred level of seating in the range of 225 was an objective rather than a goal. That would approximate a need of 3 more tables and based on observation, could be accommodated within the space presented. However, that being said, the parties interested in providing food service will be asked to affirm this observation during the interview process. As for seating relative to zoning criteria, a review of Bob Pfeil's correspondence on the parking requirements notes a standard that is related to the size of the area proposed for banquets and similar events rather than the number of seats proposed. The standards established require 106 parking spots for this use with another 120 required for golf, a total of 226. The current plan calls for 255. If the 106 spots are measured against 200 seats, that is a 1.00 to 1.89 ratio, reduced to 1.48 if the extra parking provided in the plan is assumed dedicated to the banquet use. If an event required 225 seats, the ratios rise to 2.12 and 1. 67, respectively. These values also assume a full parking commitment toward golf overlapping what would appear to be a major banquet event. 3. The question on the proposed size of the kitchen area resurfaced in that when constructed it is done and possibly becomes an issue leading to less than optimal service delivery. One of the issues that is to be resolved soon is to have one of our interested parties accept a Term Sheet that will lead to an eventual lease and becoming part of the necessary design process. That vendor will be required, as part of the Village's design approval process, to sign off on the space allocated and the equipping of that area as well as adjacent storage space, indicating that what is designed and built out will work efficiently and effectively under all circumstances. 4. As previously noted, there have been market driven improvements within the public funds market leading to lower rates for borrowed debt. In that regard, staff would request concurrence from the President and Board of Trustees to proceed ahead with developing a competitively bid finance program for this project using Speer Financial as our advisor. As part of that process, a ratings presentation would be made to both Moodys Investors Service along with Standard & Poor's Corporation. A calendar would be developed with an assumed start date of Tuesday, January 23, 2001 to detail the process through closing. The above request assumes concurrence by the President and Board of Trustees of both the value of this project as an investment of public funds along with the financial and fiscal pro-forma analysis presented on January 8, 2001. That analysis provides the basis for our planning both now and into the future as a component of budgeting and fiscal oversight for the Arboretum. 5. Lastly, staff would request the Board's comments and thoughts on proceeding ahead and authorizing work elements for this entire project. This will be necessary to keep our design and construction consultants committed to the work necessary and allow staff to develop and execute an implementation calendar not only for the facilities contemplated but for the course softening elements. The goal is to rededicate the Arboretum Club in the summer of 2002 as the premiere public golf facility in our area and begin to realize the potential always believed to exist for that facility from that point onward. Progress continues on the recommendation for food service as well as on the elements of bidding authorized relative to the maintenance building. Should there be concurrence on the requests of this evening, the financing and execution of the development calendar will likewise be fully engaged. William H. Brimm JQ V NN0N 0 00000000 LL pp in 0 O O O O O LO W P m O O d CO O d M O O M O 8 d 8 0 0 C 0 0 M Q 4� �acppO M Y Y V_ N �NCpp �CcppD N Y <O N O N b O C O O �O�pp M QO CO d d Ld co 00) W N N N n CO W N O 0 W n�p 0 0 CEO O N CO W COD O .- N N M co CO c0 t0 m W 0 b 4) M � tt d d � d � d d d d M M CA O O O O O 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O p O O O O O O O O O O O O O Z 0000 $ 0 O O O O O O O O 0 0 o O O 0 a o 0 0 0 0 0 0 0 0 0 0 0 V ppo0 ouiUiCui o �iop08o00000 Z t0 1p COL)_ AD CD N O_f OD I a <0 W O O O CCpp f0 N W M h a0 O N O n d O P tt o t` Cl) W a d It M CM c`) cM N N N r- R' o O O O O O O O O O O O O O O O O O O O O 0 O $ O O O O O O � W O O O O O O O O O O O O O O O O O O O O O O m D O O O 0 O 0 O 0 0 0 O O 0 0 O 0 0 0 0 O O C O O O O O O L6 w 0 0 o g o 0 0 0 0 W) o U) 0 0 0 0 0 0 0 0 0 0 0 W O O 0 N A w O�p N o N w o 0 0 0 0 0 0a LO�p LO 0 J U M to b W W d b 3 PZ 00 0 1 0 COO O N N � O W COD �[ N N h CO O N N N N CO M CO d d d d d d d d d M M n O � H W CO p p O o O 0 0 0 O o 0 0 8 O O O 0 0 8 0 0 Op 0 Op O O. p0 0 8 0 0 O O O O O O O O O O Q `O O 00 0 0 0 8 O 8 O 0 0 O 8 0 0 0 pOp w Z O O O can N r- to O N O N CO 0 0 0 0 0 0 0 1C{p> � O Q' W vn u9 C4 N CA d N IS C ON1 0 M N COD P 8 CO W) p N N N N N N N N r' — � CD Z Q M ( a w w o 0 0 0 0 0 0 0 8 8 o e 0 0 0 0 0 o 0 0 $ 0 0 0 0 o e e 0 uJ O o 0 0 0 0 0 0 o a Z o 0 0 0 0 o c o 0 0 0 o 0 000 0 0 080 0 $ 0 $ 00 0 0 0 0 z w o w o o o 0 0 to a o o o8 0 0 0 od 0 �0p 0 o mZ }Q b m W O O �, N N N N COO M M M N M c00 M N 0 � cr d ° d a cr a F 0 $Qq' « ZD �Cpp n OD O Np M V p M Epp ph S CD W O — N M d O c f- CD W O JQ O Z r N W W W W W 0 0 0 0 OO O O O , o o O O O O O O O O O O O p W f+Tr w 0) 0) 0 � ON N N N N N N N N N N N N N N N N N N N N Q a a O U U 00808800888888 Q 0 CC LU Za025 (0N0n °i0 :s 8 Z o o CWp f- Crp- $ w cO W L v m .'- M O N ccg Wr f L d CM CM N N N N N — — — It cm W tp0 tpo0W c0 N ONf. dO c'N� N CpOO m 0 LIJJ 0 W d ��p} Oi CO M O VO' COO 0 0 C00 O W —I L �O Cp M d N h I 0> m U N h ui t0 W g 1� aO h O N F N N M M M CWO d M CWO COO N N M O W � Cp �p 9 3 cS CO N CC7 v O CNM v N FO�pOR m 0 Q 0 00f 001 O O W O h O r M W Z f� n n M a0 CO U W w 2 M w CD CO L) M N w w z a L 0 0 0 0 0 0 0 0 0 0 0 0 0 LU 0 0 0 0 0 8 0 0 0 0 0 0 8 0 0 0 > m Uz CD, C hCO 0 CO CO d " Q !A 0- W t N p aO O IL PCt n tO N h CD W) N oO h CO O NN CD W - p 0 � Z a bN N N MMMMCl) WW M LL a d a m D c) a m g w w LL QQ; WW N W p8 w W W W W W W O NM N M t0 . ~ W O Q W 8 O/ 8000oo � a m a N N N N N N N N Ch 2 LL V p� C (7 N N a Oa Cl Y N Cl m S S S b S O O O O O O O O O S Q >�v O) S n O m O 0 0f b W O h r ( MN �W 04 0 00 CM N 0 S 0 S 0 S S N N C* Ul y� r r IO r M M m m a n Of Co m �? m r h 10 h O N V W) h M V: V: W � CV h to tp a IO <o M h h r O h 0) to N N h r W O) N V ��pp CO W V V M CO O) S O1 M M tD O) O Cl) N N M h CO < NV OV M M r r N N M M M m m 0 to h 0 M a V V r O m �° cli al O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O S O O O O O O O o Z Q C O O O O O O 0 o 0 S 0 0 S 0 O 0 Cl 0 0 S 0 S O S O O Z d O O S O O O O O O S O O O O O O O O O 0 Q jZ ppb 0O1 OO �O OtY OO tiO M q N S O dV V V V V V V < M M M M N N N r r r b W O O O O S 0 0 0 0 0 0 1� Ip S E W S I� 0 0 0 0 0 0 0 O O O O N m � Cl 0 0 Cl 0 0 0 p 0 0 w N h w pp N O N It) O O Cl O o 0 0 IfY C ui W D 10 0 M N r 0 h IO t0 O t0 N O M 0 0 0 0 O N N 0 0 W N�pp �N�pp N�pp !O N OD O t0 r 1� I P C N a �O th�ep M CD J (.� M M Co W N C07 N CM7 M m m b r O N M V O S GWO O N w h H y 0 0 0 0 0 0 0 0 0 0 0 o O O o 0 0 0 $ 0 0 0 0 0 0 0 o g o 0 0 0 0 0 0 0 0 0 0 o Its lq o o � o l0 0 0 0p 0 0 0 0 0 0 C C O O C 0 0 0 Iq 0 N - Cho N S fNo tN0 N Oo N Y LO 0 M 04 W) W Z N N N (D N V CD Ocq 0: W W tp N tp t+i O i[i O_> a0 a h N h CO O) N It (0 a0 O) O) t'O M M Cl) N r r O CO T b It CM O O) h M M — O O } N N N N N N N W N N r N N Z Q r Cl) � a w w o 0 0 0 0 0 0 0 0 $ o 0 0 0 0 0 0 0 0 0 $ S o 0 0 0 00 S U o 0 0 0 0 0 0 0 0 o O o 0 0 0 0 0 0 0 QQ QQ QQ o aW U c000008oSQ $ $ S $ m0MSo � OSNNSOS O25 Oo 0 25 O mZ MM0M} w a Q 0 2QM5 a. a a. w Q �p pp Np z Of W O S S S S O O S O S O O O S O 0 0 0 0 0 0 0 0 0 0 0 Q rr} r r N N N N N N N N N N N N N N N N N N N N a0 U U O J 8 S S S 8 o S 8�p S o S o 8 0 V Z_ Q 0 pQpQ rt0 N ON) CD IO O 0 N C07 M O W d 0 0 Co N CO h r V 0 V: Cl Z m a Z 0 0 0 rV 0 m of tc 0 n N n o) W CO IO M O P C9 0 h M r F w a M M N N N N N r r r F- W � t0 t0 N N ONE O N � N COO Cp O) w O A dap Of m CIO, M 8 O) O O) M O W S Iho 47 r0 la�pc v � N 1, tq OV7 Of CO U V INO Cho Cam) W Of S O hO ) coh O S 0 r N N Cl) M M M V M M M N N H N J p �p �p 9 CO S 9 N N . tS. Ci v N COO, m OOf ZH O 0 pp CD IO ��{{ M CO CD U) a r tp h to Q to O) 0) Of h V CO O O CD O O I- O S M W Z r r r r h h M N N h IO CO W W r h M Ir W Of 0) co M CD Cl) m co O 2 -WV t�f � O S CO tO IO M F_ r r r r N w w z a m CD o 0 0 0 0 0 0 0 0 0 0 0 o tb o 0 0 0 0 0 0 0 0 $ o o S o } H O O CO V N C Co O tO W, N O w 0 .� �p tp a VV'� Q to Q d W C00 Ch NV O ccoo n O 1 40 N n (M 0 h O CV 1% CD ILO N O Q = w Z } r QJ a NNNeo O Co MMM LLo t° O ri a m m 0 a o LL 2 w w ~O W« W) Co 0) CM Cl) W W Z o0,O w � o d NNNN 04 N Ix V NO tr O U > Q U Board Agenda Item Submittal xIII-B Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Plaza Verde-East shopping center-Request for minor change to Planned Unit Development(P.U.D.)concerning International Jewelers Mall,installation of flagpoles Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/17/2001 01/22/2001 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. John Green of Groundwork, Ltd. has submitted the attached materials in response to comments by the Village Board at the meeting on January 8. Mr. Green notes that the number of flagpoles has been reduced from 10 on the previous plan to 8 on the current plan. The poles would be 30 feet in height. The flags (national flags of various countries)would be 4x6 feet. The flags and flagpoles were not included in the appearance elements approved for the property by Ordinance 99-103. Please note that Lawrence Freedman indicates in his attached letter dated 1/11/2001 that Aetna Development is "agreeable to voluntarily changing the panel" in the monument sign along Dundee Road from a yellow background to white. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Letters. df Flags.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: January 15, 2001 RECEIVED BAN 16 2001 Village of Buffalo Grove PANNING SERVICES 50 Raupp Blvd. Buffalo Grove, Illinois 60089 Attn: Mr. William Balling Re: Plaza Verde East Village Manager Flag Standards GW#E-120 Dear Mr. Balling: Please accept the attached items as the submittal for the above referenced item for use at the January 22, 2001 Village Board Meeting. Please note that there have been several revisions to the proposal by Aetna Development Corp. to install flag poles as part of the Plaza Verde East redevelopment program. These changes were made based upon input and recommendations made by the Trustees at their January 8, 2001 meeting. As you can see from the submittal, the number of flag poles has been reduced from 10 to 8; the spacing has been adjusted from 7'to 9'; and Aetna Development has agreed to replace the differently colored sign panel in the monument sign. Attached you will find 26 copies of each of the following: 1. Monument Sign Letter from Mr. Larry Freeman—dated 1-11-01 2. Flagpole Location Plan—dated 1-12-01 3. Flagpole Elevations- 1-12-01 We appreciate the Trustees consideration. Should you have any questions or require any other information, please feel free to give us a call directly. Thank you. Very truly yours, GROUNDWORK, TD. By: / Jo P. Green Cc: Mr. George Hanus—Aetna Development Mr. Larry Freedman—Ash, Anos, Freedman & Logan GROUNDWORK,LTD. AKCHITEGTS/PLANNERS/ENGINEERS 1051 PERIMETER DRIVE,SUITE 1110 umainnir SCHAUMBURG,ILLIN015 60173 G Swww��= &47.413.0300 •FAx.847.413.0314 gworklti@aolzom RECEIVED LAW OFFICES JAN 16 2001 ASH, ANDS, FREEDMAN & LOGAN, L_L_C_ 77 WEST WASHINGTON STREET - SUITE 1211 PLANNING SERVICES IOSEPH ASH CHICAGO, ILLINOIS 60602 GEORGE I_ ANDS LAWRENCE M_ FREEDMAN TELEPHONE BRUCE T. LOGAN AREA 312-346-1390 B ARRY ASH January 11, 2001 FAX: 312-346-7847 Mr. William Balling Village Manager Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove,IL 60089 Re: Plaza Verde Shopping Center Our File No: 99-117 Dear Bill: In response to the suggestions made by the Trustees when we appeared before them earlier in the week, I am writing this letter on behalf of Aetna Development Corp. to advise the Village that my client is agreeable to voluntarily changing the panel which presently contains a yellow background on the existing monument sign to replace it with one containing a white background. My client is further agreeable that any panels on the monument sign in the future will be of a similar white background consistent with the panels which presently exist on the sign. If you have any questions,please call me. Very truly yours, ASH,ANOS,FREEDMAN&LOGAN,L.L.C., VY: Lawrence M. Fre an LMF:hkf Enclosure cc: Mr. George D.Hanus January 15, 2001 RECEIVED BAN 16 2001 Village of Buffalo Grove PANNING SERVICES 50 Raupp Blvd. Buffalo Grove, Illinois 60089 Attn: Mr. William Balling Re: Plaza Verde East Village Manager Flag Standards GW#E-120 Dear Mr. Balling: Please accept the attached items as the submittal for the above referenced item for use at the January 22, 2001 Village Board Meeting. Please note that there have been several revisions to the proposal by Aetna Development Corp. to install flag poles as part of the Plaza Verde East redevelopment program. These changes were made based upon input and recommendations made by the Trustees at their January 8, 2001 meeting. As you can see from the submittal, the number of flag poles has been reduced from 10 to 8; the spacing has been adjusted from 7'to 9'; and Aetna Development has agreed to replace the differently colored sign panel in the monument sign. Attached you will find 26 copies of each of the following: 1. Monument Sign Letter from Mr. Larry Freeman—dated 1-11-01 2. Flagpole Location Plan—dated 1-12-01 3. Flagpole Elevations- 1-12-01 We appreciate the Trustees consideration. Should you have any questions or require any other information, please feel free to give us a call directly. Thank you. Very truly yours, GROUNDWORK, TD. By: / Jo P. Green Cc: Mr. George Hanus—Aetna Development Mr. Larry Freedman—Ash, Anos, Freedman & Logan GROUNDWORK,LTD. AKCHITEGTS/PLANNERS/ENGINEERS 1051 PERIMETER DRIVE,SUITE 1110 umainnir SCHAUMBURG,ILLIN015 60173 G Swww��= &47.413.0300 •FAx.847.413.0314 gworklti@aolzom T CO Wu W z 0 z z ; Z LU C z O. � 2 a O P LLJ a a � mLL O CL C4 H 4 O g CD W 00 - I-�=-� uj U. 77 19 4 4-RrOf�mF-M-, [ 3 Y U � I t wm T — s I � _._..._ ;... ___._S^a.._ _ R � —t---- -fir====� •�-® r .. ,. i .am-s.al ow-W...)\ ^^' 1N3WdO'13A30 VN13V'80-1 �_ ��Y„,a, sas-sioos soNrtp•o uua33a V �ml'36ow olvAine R mcor 1pl a 3ws OYOM H00.�3MYl 1.11 VV !!//�I ibrydolvM3M l33'OHd wwv^aa m "— W nur.o.00a ao. -OR'-`JNI 'S3IVIOOSSV V VAA 34a3n VZVId 3liLL 133H5 M o 'JNM\Y1NI 511LL V W N 5; WLU V � P li 'I'lli Il�il�l!Ilillll lii!ill !'I a I Q , Z 0 a 17 w J W F Cn Q W m m OVOb SIHO13H NOIDNIIHV O H w a D a W f/1 p W a 3 0 a W p Z O Board Agenda Item Submittal xIV A Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Authorization to Bid the FY00-01 Contractual Sanitary Sewer Televising Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/11/2001 01/22/2001 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Village Board authorization for bidding of the FY00-01 Contractual Sanitary Sewer Televising Project is being requested in accordance with the approved FY00-01 budget. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 0001 ssty.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: NOTICE TO BIDDERS The Village of Buffalo Grove will be accepting bids for the "2001 Sanitary Sewer Televising and Related Sewer Cleaning Program." Bids will be received until 10:00 A.M. on Thursday, February 8, 2001. Proposals for this work shall be obtained from, and should be submitted to the attention of Mr. Gregory P. Boysen, P.E., Director of Public Works, Village of Buffalo Grove, 51 Raupp Boulevard, Buffalo Grove, Illinois 60089. Phone: (847) 459-2523 Gregory P. Boysen, P.E. Director of Public Works G:\ENGINEER\MBR\021.doc Board Agenda Item Submittal xIv B Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Recommendation to approve the proposed Guidelines for Evaluating Traffic Calming Measures. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/17/2001 01/22/2001 ❑ Consent Agenda OVM Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Research material is available in the Village manager's Office. Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Per the Board's request, staff has created guidelines for evaluating traffic calming measures. The guidelines were created from existing methods conducted by the departments,national and local research, and review and insight by interested residents. An extensive survey was conducted with neighboring municipalities to identify the types of methods researched and conducted, a review of their findings, costs, and other pertinent information. National research is also available upon request. Thank you to the following individuals that attended a meeting with staff to review and discuss the proposed guidelines: • Lou Eisenberg • Debra Jess • George Krug • Kelly&Michael Rubin • Erwin Silver The staff team consisted of(1)Leo McCann,Police Chief, (2) Sgt. Steve Husak,Police Traffic Unit; (3) Greg Boysen, Director of Public Works; (4) Robert Pfeil,Village Planner; (5) Dick Kuenkler,Village Engineer; and(6)Ghida Sahyouni,Assistant Village Manager. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 0 TrafficGdlns.pdi Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF BUFFALO GROVE, ILLINOIS RECOMMENDED GUIDELINES FOR EVALUATING TRAFFIC CALMING MEASURES The recommended guidelines shall be in place for a period of one year, effective by Village Board approval. After the one-year period, a review and recommendation shall be made to the Village Manager and Board. 1) All concerns relating to traffic management shall be relayed to the Traffic Unit within the Buffalo Grove Police Department. The Unit shall conduct an evaluation of the concern(s). • The Evaluation Phase involves the collection of data including volume, speed, accident and other relevant information. Pedestrian access, residential density, school and park proximity, and other similar factors shall also be taken into consideration. 2) After the initial evaluation phase, the information shall be sent to the Neighborhood Traffic Management Committee (NTMC) for review and recommendation. 3) An Interdepartmental Committee, the NTMC, shall consist of the following individuals: Assistant Village Manager Chief of Police or designee Village Engineer Public Works Director Village Planner Transportation Liaison Village Trustee • It shall be the responsibility of the Committee to review neighborhood traffic management concerns and to oversee the performance of studies, evaluations and the development of recommendations. • Occurrences of excessively high speeds and/or cut-through traffic shall be referred to the Committee for review and recommendation development. • The Committee shall consider education, enforcement and engineering solutions to neighborhood traffic concerns. • The Committee shall be guided by legal and professional standards and practices as established by the Institute of Transportation Engineers and other similar organizations as they become available. • The Committee shall confirm the existence of problems and quantitate the extent of their existence through speed studies, license plate check studies, accident review studies and general site observations and reviews. 4) The Committee shall closely coordinate with and develop cooperative participation with the involved neighborhoods. The individual(s) that presented the question or concern will receive verbal and/or written feedback. 5) The Committee shall consider coordinating a neighborhood meeting to review the issue(s) presented. Telephone calls or door-to-door contact may be coordinated by the Village. 1 6) The Committee shall investigate the potential sources of neighborhood traffic problems and provide recommendations to the Village Board for eliminating bottlenecks or areas of excessive congestion on the arterial street system where feasible. • Desirable modifications of driver behavior shall be initially pursued through education activities, such as: ➢ Radar speed display trailers ➢ Neighborhood speed watch programs (involving provision of radar equipment for citizen use and Police Department postcard follow-up correspondence) ➢ Targeted Police enforcement shall be performed as appropriate. • If education and targeted enforcement actions have been determined to not prove effective, locally and professionally acceptable physical traffic calming measures may be identified in close coordination with the residents of affected neighborhoods. ITE identified national trends in traffic calming shall be considered, including trends: ➢ From simple to diverse programs ➢ From volume to speed controls ➢ From wrong to right spacing slow points ➢ From spot to areawide treatments. • A limited amount of funding of up to $50,000.00 per year is considered for engineered traffic calming installations, but the Committee shall prioritize neighborhood proposals to determine the allocation of the available funding. (Potential elimination of accidents of the type susceptible to reduction found to have occurred in the past three years shall be given the highest priority.) 7) Before a recommended traffic calming improvement is installed, coordination with mass transit providers, school districts and the Fire Department shall occur. 8) If approved, physical traffic calming installations shall be initially installed on a test basis with removable components. • Physical traffic calming shall be installed in stages to accommodate ongoing evaluations of achieved results. • No physical installations shall occur before a survey has been received from a majority of the involved residential properties, indicating support for the traffic calming installation. • The traffic calming toolbox of applications for consideration may include: ➢ Full closures ➢ Raised intersections ➢ Half closures ➢ Traffic circles ➢ Diagonal diverters ➢ Chicanes ➢ Median barriers ➢ Neckdowns/chokers ➢ Forced turns ➢ Combined measures ➢ Speed humps/speed tables 9) A timeline may be established after a one-year review period of the guidelines presented herein. 10)The Village Board shall have final review and approval of all recommendations. 1/17/01 2 Board Agenda Item Submittal xIv C Requested By: Arthur Malinowski Entered By: Arthur Malinowski Agenda Item Title: Proposed amendments to the Village's Personnel Rules. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/17/2001 01/22/2001 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The process of revising the Personnel Rules was undertaken in recognition that a comprehensive review of the Rules had not been conducted for several years.It is important to note that incremental changes have been made to the Rules over the years and that human resource related practices and procedures have been modified, as required,to assure that the Village's system remained up-to-date and was legally compliant. This most recent review of the Rules sought to incorporate recent changes in Federal and State labor and employment law into the document, as well as address current human resources practices. Corporate Counsel William Raysa,labor and employment law counsel from Seyfarth Shaw, and Village department directors have reviewed the document on several occasions. Their recommendations on both current and proposed language have been incorporated into the attached document (Exhibit A). The proposed amendments to the Rules are intended to: A) ensure that the Village fully complies with all applicable Federal and State labor and employment law; B) clarify the policies,practices and procedures currently located within the document; and, Q incorporate new human resource related policies,practices and procedures into the existing document. In order that the Board has adequate time to review this document, staff is not seeking action on this matter as part of the January 22,2001 Board meeting. Staff will be seeking Board approval of a resolution approving the entire Personnel Rules as part of the regular board meeting to be held on February 5,2001. Once approved,the Rules will be distributed to all staff and education conducted where appropriate. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files EmployeeRev.pd- Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: EXHIBIT VILLAGE OF BUFFALO GROVE PERSONNEL RULES Amended: Februa 5 2001 April 20, 1998 April 15, 1996 March 21, 1994 November 15, 1993 Note: Proposed Changes: New language,appears in this.manner; 1 BUFFALO GROVE PERSONNEL RULES TABLE OF CONTENTS Page 6 Introduction Chapter 100-General Provisions 7 Section 1.01 Purpose of Rules 7. Section 1.02 Positions Covered by the Rules 7 Section 1.03 Administration of the Rules 7. Section 1.04 Board of Fire and Police Commissioners 7 Section 1.05 Departmental Regulations 7. Section 1.06 Collective Bargaining Agreements 8 Section 1.07 Construction of the Rules Chapter 2.00-Definitions 9 Section 2.01 Anniversary Date 9 Section 2.03 Appointing Authority 9 Section 2.05 Appointment 1.0 Section 2.07 Board of Fire and Police Commissioners 10 Section 2.09 Class 10 Section 2.11 Classification 10 Section 2.13 Class Series 10. Section 2.15 Class Specification/Job Description 10 Section 2.17 Collective Bargaining Agreement 1.0 Section 2.19 Controlled Substances 10 Section 2.21 Corporate Authorities 10 Dx Section 2.22 a "'--- --• 10 Section 2.23 Demotion 10 Section 2.25 Department 10 Section 2.27 Department Ideal Director. 11 Section 2.28 Divisio Divisn, Section 2.29 ' ' 11 ion•-Director 11 Section 2.31 Emergency 11 Section 2.33 Examination 11 Section2.35 Exempt/,Non-Exempt,Status 11 Section 2.37 Grievance 11 Section 2.39 Immediate Family 11 Section 2.41 Layoff 11 Section 2.43 Original Employment Date 11 Section 2.44 Pay Plan ' SerAe 11 Section 2.47 Position Section 2.48 Position-Classification,Plan 2, Section 2.49 Probationary Period 2. Section 2.51 Promotion 12 Section 2.53 Reclassification �2 Sestien:67- Regulw E4rpk)yee 6 Section 2.55 Special•Leave �2 Section 2.57 Transfer 2, 12 Section 2.59 Vacancy Section 2.61 Village Manager Chapter 3.00 Equal Employment Opportunity and Nondiscrimination 13 Section 3.01 Policy,-and-Responsibility .•--••. Se6ti9a 3.02 Pespensif�i4y 2 Chapter 4 00-Applications and Applicants 14 Section 4.01 Recruitment 14 Section 4.02 Application Forms 14 Section 4.03 Disqualification 15 Section 4.04 Disqualification by Reason of Police Record 15 Section 4.05 Examinations Chapter 5.00-Appointments 16 Section 5.01 Appointments 16 Section 5.02 Transfer 16 Section 5.03 Appointment Forms .••"" Chapter 6 00-Probationary Period 17 Section 6.61 Purpose 1.7 Section 6.02 Duration Section 6.03 Rating of Probationary Period 1:7 Section 6.04 Termination During Original Probationary Period 17 Section 6.05 Demotion During Probationary Period 1.7 Section 6.06 Extension Chapter 7.00-Position Classification 18 Section 7.01 The Classification Plan 1"a Section 7.02 Purpose of the Classification Plan 1.9 Section 7.03 Administration of the Classification Plan 19 Section 7.04 Classification of Positions 20 Section 7.05 Effect of Classification Changes on Incumbent 20 Section 7.06 Class Specifications/Job.Descriptions 21 Section 7.07 Use in Selection Process 21 Section 7.08 Use of Class./Position._"it es Chapter 8.00-Compensation 22 Section 8.01 Authority to Establish Salaries 22 Section 8.02 The Pay Plan 22 Section 8.03 Standards for Determination of Pay Ranges 22 Section 8.04 Amendment of the Compensation Plan 23 Section 8.05 Total Remuneration 23 Section 8.06 Dual Employment Prohibited 23 Section 8.07 Equivalent Compensation 23 Section 8.08 Beginning Salary 23 Section 8.09 Salary Advancements 23 Section 8.10 Pay Rate Adjustments 24 Section 8.11 Temporary Assignment to Higher Level Position 24 Section 8.12 Overtime 25 Section 8.13 Call Back Pay 25 Section 8.14 Pay Periods-Pay Days 25 Section 8.15 Longevity Pay Chapter 9.00-Performance Evaluation 26 Section 9.01 Responsibilities 26 Section 9.02 Employee Performance Evaluations Chapter 10.00-Hours of Work and Attendance 28 Section 10.01 Hours of Work 28 Section 10.02 Work Schedules 28 Section 10.03 Attendance 3 Chapter 11.00-Holidays 29 Section 11.01 Holiday Observance 29 Section 11.02 Holiday Compensation Chapter 12.00-Vacation Leave 30 Section 12.01 Amount 31 Section 12.02 Accrual 31, Section 12.03 Scheduling 31 Section 12.04 Payment on Separation 32 Section 12.05 Holidays Occurring During Vacation Period 32 Section 12.06 Vacation Leave for Part Time Employees Chapter 13.00-Sick Leave 33 Section 13.01 Amount 33 Section 13.02 When Taken 34. Section 13.03 Accrued Sick Leave 36 Section 13.04 Medical Certificate Section 13.05 Temporary Light Duty 36 Section 13.06 Family and Medical Leave 36 Chapter 14.00-Special Leave 41 Section 14.01 Approval Authority 41 Section 14.02 Bereavement Leave 41 Section 14.03 Court Leave 42 Section 14.04 Voting Leave 42 Section 14.05 Military Leave 42 Section 14.06 Military Training Leave of Absence 43 Section 14.07 Leave of Absence Without Pay 43, Section 14.08 Occupational Illness-or,lnjury Leave 43 Section 14.09 Absence Without Leave Chapter 15.00-Health and Life Insurance and Retirement Plans 44 Section 15.01 Health and Life Insurance 44 Section 15.02 Retirement Plans 44 Section 15.03 Continuation of Benefits(COBRA) 45 Section 15.04 Continuation of Benefits Upon Retirement Chapter 16.00-Separation and Disciplinary Actions 46 Section 16.01 Resignations 46 Section 16.02 Termination 46 Section 16.03 Return of Village Property 46 Section 16.04 Standards of Conduct•DiseiRe Section 16.05 Disciplinary Actions 48, Section 16.06 Reduction in Force-Layoff 48 Section 16.07 Retirement 48 Section 16.08 Exit Interviews 49 Chapter 17.00-Employee Relations 50 Section 17.01 General Section 17.02 On-The-job Section 17.03 Trainingand 50, Development 51. Section 17.04 Uniform-Clothing Provisions 52 Section 17.05 Attitude and Appearance 52 Section 17.06 Service Recognition 4 Chapter 18.00-Travel Expenses Section 18.01 Policy 54. Section 18.02 Travel Advances 54. Section 18.03 Reimbursable Expenses 54. Section 18.04 Per Diem Allowance 55 Section 18.05 Non-Reimbursable Expenses 55, Section 18.06 Use of Village Vehicles 55. Section 18.07 Vacation Combined with Official Travel 55 Section 18.08 Travel Reimbursement or Repayment of Advance to Village 55. Chapter 19.00-Records and Reports Section 19.01 Personnel Records 56 Section 19.02 Service Register 56 Section 19.03 Reports 56, Section 19.04 Confidentiality 56. Chapter 20.00-Prohibitions and Penalties Section 20.01 Participation in Political Activities 57 Section 20.02 Discrimination 57 Section 20.03 Employment of Relatives 57, Section 20.04 Release of Information 58 Section 20.05 Media Relations 58. Section 20.06 Gifts and Gratuities 58. Section 20.07 Sexual Harassment-and-Anti-Harassment 58 Section 20.08 Anti.Workplace-Violence, 63 Chapter 21.00-Appeals and Grievances Section 21.01 Grievance Policy 64 4 . Section 21.02 Grievance Procedure 6 Section 21.03 Classification Grievances 64 Section 21.04 Compensation Grievances 65 Section 21.05 Retroactive Adjustment 65 Section 21.06 Fire and Police Departments 65 Chapter 22.00-Expectation-ot,Privacy Section 22.01 Computers,,Paggrs,.TelePhones,and-other Communications-Equipment 66. Section 22.02 Lockers,Desks and,other Village-Property 66. Chapter 23.00-Communications,/_Information-Technology Section 23.01 Communications%Information-Technology .Policy, 6 Chapter 24.00-Drug,Ffee-Workplace 70 Section 24.01 Drug-Free-Workplace-Policy Chapter 25.00-Manaaement Rights Section 25.01 Management Rights 73. Chapter 26.00-Savings Clause and Amendment Section 26.01 Savings Clause 74 Section 26.02 Amendment 74 Employee Acknowledgment Form 75, 5 INTRODUCTION This, . .. . . ... .... ..- ..... e:..I includes,as.um ar. .9fthi,.kas i.ic policies and.[q!tsthat ble to you . Guidelinese illage of Buffalo Grove , employment offull.tme.p ned.n these.Rules: Thq.p .. . ... .n acc r..da p.e.wi. g§..a...n. g!j!d@!M.e. adopted p adopted ci ancel es p ri..... reserve.the 1M.Ag! my .... ..p unilateral) revise slu Aernent or discontinue any of the olicies guidelines or benefits described n this priordocument,at any,time with,or without .... ...notice.,, ............., or other changes; g@L.Ahqq!q.L@view th s.docum ...............***"'**"...........AOY.A§PqqLQt.y!?Mr--@np!py ment, you are,.encouragecJ,to.discuss them.wi„ your Department/DivisiHuman.Resources,_He.will listen jq.yqmpcQRPq.pn...s,,take app... Kiate ... . ........ j govide.y.Qu.......withthe .............information information; The .. ..... overseeing.. .. ... .. .... A[tgi.es.. c..o..n.t.ai.ned..wi.t..h.. his..do.cu me .1). .A..n..d for the,direcfion of the appointmentP otherwise.p . ould yit!es of all employees except,those whose Any.wq§hQq.gfis....e....a...s...to....the h.e...pEgp .19vision.of this d c ent..or any.gthpE.PA!��QMPLPQII PYShP .gK.i rp[qjqti of an p 0 UM.......I ........... PR...........y. ........................................... decision.. .. Please note that neither the existence of the Rules nor an hin contained in the Rules or an written r oral "I,""",,,"", III - -reate statement inter retin ex 0ainin - orclarili'lin the )olicies contained in this document t is intended to or shall create an emplo ment contract or contractual COMMi*--n+ either BUFFALO GROVE PERSONNEL RULES CHAPTER 1.00 GENERAL PROVISIONS Chapter 1.00-General Provisions Sections: 1.01 Purpose of Rules 1.02 Positions Covered by the Rules 1.03 Administration of the Rules 1.04 Board of Fire and Police Commissioners 1.05 Departmental Regulations 1.06 Collective Bargaining Agreements 1.06 Construction of the Rules 1.01 -Purpose of Rules It is the purpose of these rules to set forth the principles and procedures,which will normally-be followed by the Jillage of Buffalo Grove in the administration of its personnel program. They are intended to establish an efficient,eqt iitable, and functional system of personnel administration based on merit principles,which govern appointment, pror lotion, transfer,layoff,dismissal,discipline,and other conditions of employment. This handbook does not imply nor E xpress a contractual relationship between the Village and its employees. 1.02-Positions Covered by the Rules Not all-of,these rules shall apply to all employees of the Village. The rules do not apply to the Corporate Aut Drities, the Village-Maoage4�, or other persons appointed, commissioned or contracted by the Corporate Authorities,4..-nless otherwise,indicated. 1.03-Administration of the Rules The Village Manager shall be charged with the overall responsibility for the administration of these rules. 1.04-Board of Fire and Police Commissioners The rules and regulations of the Board of Fire and Police Commissioners shall apply to all sworn employeeE of the police and fire departments in positions not otherwise exempted by Village ordinance. Where the provisions o these rules conflict with those of the Board of Fire and Police Commissioners,the latter shall prevail,to the.extent co..sistent with.state_law_. 1.05-Departmental Regulations These rules shall not be construed as limiting the power and authority of any department director to make departmental rules and regulations governing the conduct and performance of employees. Departmental rul as and regulations shall not conflict with provisions of these rules,or the rules and regulations of the Board of Fire and Police Commissioners. Departmental rules may.shall be approved by the Village Manager and shall be published and copy shall-be-accessible to-each departmental-employee,.. Such rul sand regulations,when approved,published, and distributed as herein provided,shall have the force and effect of r les of that department and disciplinary action may be based upon breach of any such rules and regulations.-Depart..ental rules.and.regulations,do-not,imply,nor,express-a contractual-relationship-between-the.village,and.its employ_-es, 1.06 Collective Bargaining Agreements These rules shall apply to all employees covered by a collective bargaining agreement. Where the provisions o these rules conflict with those of a collective bargaining agreement,the latter shall prevail. 7 1.07-Construction of the Rules In the construction of these rules,the following conventions will be observed and applied, except when the ontext clearly indicates otherwise. Words used in the present tense shall include the future;words used in the singular number shall include the plural number; and the plural,the singular. The word"shall'is mandatory and not discretionary. The word "may"is permissive. The words"he,""his,"and "him,"shall connote both masculine and feminine genders. 8 BUFFALO GROVE PERSONNEL RULES CHAPTER 2.00 DEFINITIONS Chapter 2.00-Definitions Sections: 2.01 2-45 Anniversary Date 2;03 2:86 Appointing Authority 2;05 242 Appointment 267 24-5 Board of Fire and Police Commissioners 2.09 248 Class 2.11 2-.29 Classification 2.13 2:23 Class Series 2;15 2-24 Class Specification 2 97 2.25 Collective Bargaining Agreement 2;19 2:26 Controlled Substances/-Jb D oescription. �2.21 2 Corporate Authorities 222 Day 2.23 2:29 Demotion 2,25 244 Department 2;27 2:33 Department'Director-Head 2.28 Division ....-............. 2.29 Division Director 2;31, 2.37 Emergency 2.33 2:39 Examination ........... 2.35 Exempt/Non-Exempt 2.37 244 Grievance 2;39 2:44 Immediate Family 2;41, 2." Layoff 2;43 240 Original Employment Date 2;44 Pay,Plan 2.d3 2.47 2-.56 Position 2;49 2.8 Probationary Period 2.59 244 Promotion 2.53 2-. Reclassification 247 RegulaF Employee 2,55 Special-Leave 2;57 249 Transfer 2;59 2.Q9 Vacancy 2;61- 2.95 Village Manager 2.01 2.5-Anniversary Date The annual anniversary of an employee's date of hire shall constitute an employee's anniversary date for Fd:K fit-pay insfeases and longevity pay.Thereafter,the effective date of involuntary demotion, promotion or return from a leave without pay longer than 90 days shall constitute the new anniversary date for merit pay purposes. 2.03 248-Appointing Authority The officer, employee, or board having the power of appointment and removal of subordinate positions in any office, department, or division, or any person or group of persons having the power by virtue of ordinance or other I wfully delegated authority to make appointment to positions in the municipal service. 2.05 242-Appointment The designation to a position in the municipal service of a person who has qualified for employment throt gh an appropriate selection process. 9 2.0724-5-Board of Fire and Police Commissioners The Board of Fire and Police Commissioners of the Village of Buffalo Grove, Illinois. 2.09 24-8-Class One or more positions sufficiently similar in respect to assigned work duties and responsibilities that the sam class title may be reasonably and fairly used to designate each position allocated to the class, that the same mi imum education and work experience qualifications may be required, and the same salary range may apply. 2.11 2-.W-Classification The original assignment of a position to an appropriate class on the basis of the kind,difficulty, and responsi ility of work to be performed. 2.13 2:23-Class Series The arrangement in sequence of classes that are alike in kind of work and responsibility, but not at the level of assigned work and responsibility. 2.15 2-.24-Class Specification/Job-Description A written statement of the characteristic duties, responsibilities,and qualification requirements that distinguish a pecific class from other classes. 2.17 2.25-Collective Bargaining Agreement A duly authorized contract between the Corporate Authorities and a recognized labor union concerning such issues as wages, hours and conditions of employment. 2.19 246-Controlled Substances Any substance as defined and included in the schedules of Article II of the "Illinois Controlled Substance Act," cannabis as defined in the"Illinois Cannabis Control Act,"and U.S. Department of Transportation Commercial Drivers License'"drug list". 2.21 2-.27--Corporate Authorities The President and Board of Trustees of the Village of Buffalo Grove, Illinois. 2,22.-.Day The time.established-by„usage,for work, 2.23 249-Demotion The movement of an employee from a position in one class to a position in another class having a lower ma dmum salary rate. 2.25 31.--Department Any of the departments of the Village of Buffalo Grove, now or as hereafter established. 2.27 2-.0-Department Head,Director The officially appointed head director of any department. 10 .Z.U.-Division . Aff.Qt1he divisions of the Village of Buffalo Grove,.now or as hereafter established. .............................................................................................. ......................................................................... .?..29..-..Div.isio.g..D.i.r.@.ct.o.r The o ffif0[I.Y.@pp int..ed.d.r.ect.o.r..of any,departmental division. 2.31-2-.37-Emergency A sudden and unforeseen happening that requires the unscheduled services of an employee to protect the iealth, welfare, and safety of the community. 2.33 240-Examination The appraisal of persons by the use of measurements which indicate the possession of knowledge, skills, abilities, and/or general suitability for the position for which they are being evaluated. 2.35-Exemr)t/Non-Exempt-Status .................................. . . . .. An exempl.gMp tgyA@.is one who is exempt from overtime pay,as defined by the Fair Labor Standards Act of 1. 38 as .............................................................................................................................................................................................. ...... amended.A non-exemp.IAMp one who is eligible for overtime Day as defined by the Fair Labor Standards Act ..............................eligible ................................................................................................ 9UkA.as amended. 2.37 2A4-Grievance A grievance is a disagreement relating to working conditions, personnel rules and regulations, and working co r ditions or relationships between an employee and his supervisor or other employees.bu.t..exc.ludi.n.,any disagreements qjqipg .u....n...d...e..r....o..r....qP...n...c...eff.n.innlh...ps..r...py i.s..io....n...s....o.t.a....n.Y.J.a...b...o... 2.39 2-44-Immediate Family Husband,wife,son,son-in-law,daughter,daughter-in-law,joster child. mother, mother-in-law,.step ......................... mother, father, father-in-law, steD father. brother, brother-in-law, sister, or sister-in-law of the employee, and grandparents of the ......................... employee or his spouse. 2.412-49-Layoff The separation of an employee whinh has hAAR made Renessary bg�jgdjjp -------- -- Rujack of work or funds or other n�asons not related to fault,delinquency, or misconduct on the part of the employee. 2.43 2-.W-Original Employment Date The date an employee first reports to work following appointment to a position in the municipal service. 2A4..:.P.@y.RIaD &jj§j.q[job titles and cr,.QIIg§pp!j pg..minimum and maximum rates of pay. ............................... ................................................................................ 2.47 24%-Position A group of current duties and responsibilities assigned or delegated by Gempetent authenty, requiring the fu I-time, part-time, or temporary employment of one person. These three types of employment are described as follows: Full-Time: A position included in the adopted annual budget that is neither specified as part-time or temporary employment, nor limited for a period of less than the budget year; also any such position established during a given budget year unless the appointing authority certifies that such position will not be continued i i the succeeding year's budget;the hours of work for which are not less than 1950 per year. B: Regular Employee; An-employee-who-has been-appointed,to-a,full-time position in.accordance.with,these-rules_and-w,,o_has successfully-completed the,probafionary.ppEiod,of said,position;,,, C.�. Part-time: Employment in a position for work on a basis of less than a standard work day,work week,or duty tou which may be of a regular or intermittent nature,the hours of work for which are less than 1950 per year. Temporary/Seasonal: A position comprising duties which occur,terminate and recur seasonally,intermittently and accordin to the needs of a department; non-permanent employment lasting less than twelve (12) consecutive calen Jar months. 2;48,-,Position,Classifcation-Plan An.outline ofpositons arranged,in,similar,occupational„groups; 2.49 24%-Probationary Period A trial period served as part of the selection process of regular employees. 2.51 2-."-Promotion The movement of an employee from one position in one class to a position of another class having a higher m imum salary rate having been so qualified by an appropriate selection process. 2.53 2-45-Reclassification The official determination by the Village Manager that a position be assigned to a class different from the one tc which it was previously classified. An employee who has beeR appeinted to a full time. 96itieR in aGGGFdanGe with the68 Mies and who has SUGGE 66fUlly 2,55--Special,Leave Special,Leaves-are,the forms-of,leave which,an-employee.may,take-as,defned,in-Chapter,14-of,this-docum„nt; 2.57 2-.79-Transfer The movement of an employee from one department,division, or unit of the municipal government to anothe ,from one position to another position of the same class,or to another class having the same mabmum salary rate,in iolving the performance of similar duties and requiring essentially the same basic qualifications. 2.59 240-Vacancy A duly created position which is not occupied and for which funds have been provided,,andwhichthe Villa , cis - , g ,,,.............. to-fill,; 2.61245-Village Manager The Chief Administrative Officer of the Village of Buffalo Grove, Illinois,or his designee,,-as established in ,r,2;08 of,the-Village,of Buffalo,Grove,Municipal,Code, 12 BUFFALO GROVE PERSONNEL RULES CHAPTER 3.00 EQUAL EMPLOYMENT OPPORT NITY Chapter 3.00-Equal Employment Opportunity Sections: 3.01 Policy&,Responsibility 3.02 Respensibilit 3.01 -Policy&-Responsibility The Village,of,Buffalo-Groye,is firmly committed,to,providing,equal-employment opportunities to-all„qualified„p,rsons. Therefore1 itjs-the„responsibility„of,the-Village-Manager-to insure that-the Village,provides-employment,-tr„ming, compensafion,,promofion�dlsc�pline,discharge and other,terms-and conditions of employment without-regard,t ,race, color,,religion,-sex1,national,or gin,-clfizenshp status]ancestry,,age,-marital-status military„status,d.sability un,elated to the„persons-ability,to Perform„the essential functions his fob, association.with person-with,-a disab lity,,-or ........ unfavorable discharge,from-milRary,senrice, excePtwhereprovided-by,ferieral,,state or,local,law. The village-of-Buffalo-Grove is firmly committed-to,providing-egual,access to-employment opportunities-and-wil-make all reasonable accommodations for,disabled individuals in accordance with the with,Drsabilites Act(ADA) ......... . ......... ........ ......... ......... ......... . ... and,all,other,applicable,federal.state-and,local,law. Alle9ed,violations of this policy should-be-rePorted,to the,Department-Director,-Divon,Director. Director-of,,, uman Resources or Assistant,Village Manager, it is the peliry of the Village of Buffalo GFOY8 that all peFsenRel aGWities shall be a manAeF that Will EISSUFe , • Reseeesibikh equal employment eppeFtuRity and nendirGFiFninatien PGliGieG of the Village. 13 BUFFALO GROVE PERSONNEL RULES CHAPTER 3.00 EQUAL EMPLOYMENT OPPORTbNITY Chapter 3.00-Eaual Employment Opportunity Sections: 3.01 Policy&,Responsibility 34)2 Responsibility 3.01 -Policv&_Responsibility The Village-of-Buffalo.Groye-is-frmly committed,to,providing-equal-employment opportunities to all qualified p rsons, .................... ............. Therefore,,-it.is-the__responsibility of ge-Manager.to,insure_thatthe.Village,provides-employment,.tr__fining, compensafion.-promofion.dlsciplm%.discharge and.other_terms.and cond�ons of employment without_regard-t race, color religion,,sex.national ongin,.citizenshp status.ancestry,-age..marital status military status,disability un_elated ..... ... . .... to the persons_-ability-to_-perform-_the essential functions of,his_job,_-association.with_,a•.person with disab lity,_.or .................................................... - unfavorable discharge,from,military service except where_provided-by state-or federal_law,_ The Village.of.Buffalo-Grove is firmly committed-to_providing__egual,access to.employment opportunities.and wil make all reasonable accommodations for disabled_individuals in accordance with the.Americans with-Disabtlfies Act(ADA) ......... ....... .... and,all,other-applicable federal.state,and-local_law, Alleged.violations of this.policy should.be-reported_to the-Department.Director,.Division-Director,-Director,of..,.uman Resources or Assistant-Village Manager, equal eFBPIGYFnSRt OppGAURity W all peFeens on the basis Of Fnedt,without Fe@aFd to p0litiGal affiliation, FaGe:it is the polioy of the Village of Buffale GFeye that all PeFS9RR8'ag-b-Fifi-A-A Shall he GORduoted On a manner that W" 3ssuFe FeligioR, national OFigiR, SOX, FRaF#al StatUS, age, disability OF etheF AGA MeFit faGtOF. This poliey shall exteRd to all employees. ResasRsibility equal employment oppoFtunity and Rendignriminatien PONG086 of the Village. 13 BUFFALO GROVE PERSONNEL RULES CHAPTER 4.00 APPLICATIONS&APPLICANTS Chapter 4.00-Applications and Applicants Sections: 4.01 Recruitment 4.02 Application Forms 4.03 Disqualification 4.04 Disqualification by Reason of Police Record 4.05 Examinations 4.01 -Recruitment Notice of employment opportunities in the municipal service shall normally.be published by posting announc ments on official bulletin boards,and in such other places as the Village Manager deems advisable,including,as appropriate, at least one newspaper in general circulation in Buffalo Grove, Illinois. Notice of all examinations for promotio i shall be published by posting and other methods, but need not be published in any newspaper. The announcemen shall specify the class title and salary range of the class for which the examination is announced;the nature of the ork to be performed;the minimum qualifications required for the performance of the work of the class;the time, plac e,and manner of making application,the closing date for receiving applications; and other pertinent information. 4.02-Application Forms All applications shall be made on forms prescribed by the Village Manager..and shall be submitted on or prio to the closing date specified in the announcement.Applications shall require information concerning education,expe ience, and other pertinent information. All applications shall be signed and the truth of the statements contained 1herein certified by such signature. The appointing authority may require suGh proof of education,experience,and other Glaim information.as may be appropriate. 4.03-Disqualification The Village Manager may refuse to examine an applicant,or,after examination,may disqualify such applicant,or may remove such person already appointed if the individual: A. Does not meet the preliminary requirements established for the pertinent class or does not otherwise demonstrate the qualifications for the job. B. Is currently engaged in the illegal use of a controlled substance or the excessive and untreated use of alcohol. C. Has made a false statement or omission.of material fact in his application. D. Has used or attempted to use political pressure or bribery to secure an advantage in the selection process. E. Has directly, or indirectly obtained information regarding the examination to which, as an applicant, tie was not entitled. F. Has failed to submit his application correctly or within the prescribed time limits. G. . ..Fails.to_-fully...cooperate..in..any..partof t..e application.or,selection..process.. H. Has established an unsatisfactory employment or personnel record as evidenced by reference check f such a nature as to demonstrate unsuitability for employment. I. Has taken for another or allowed another to take for him all or part of any examination, or has been found cheating in any other way on an examination. 14 _J. Has otherwise willfully violated.the,provisions_of these-rules. Whenever an applica.applisatJOR is rejected.or.disaualified,notice of such rejection or-disqualification.. may be_provided-to the applicant. Applications,whether accepted or rejected,shall not be returned. 4.04-Disqualification by Reason of Police Record All applicants who have been convicted of a felony or misdemeanor involving infamous or disgraceful con ct, or moral turpitude may have their applications rejected. 4.05-Examinations Examinations shall relate to those matters which fairly test the aptitude and fitness of applicants for a po ition. Examinations may include written,oral,or work simulation tests; ratings of experience and training;fingerprinti,g_and background.investigation;,polygraph test;..post-offer physical examination;_ppst-offer,alcohol/drug screen: DO.t-offer psychological evaluation; any combination of these; or any-other tests_deemed-necessary,. 15 BUFFALO GROVE PERSONNEL RULES CHAPTER 5.00 APPOINTMENTS Chapter 5.00-Appointments Sections: 5.01 Appointments 5.02 Transfer 5.03 Appointment Forms 5.01 -Appointments A. .-F-- ll:ull-time.Raab. Part-time. and Temporary/-Seasonal Positions: Appointments to fill vacancies i... . . full_time,regulaf,part-time,and temporary,/seasonal positions shall be made in accordance with Chapt r 4.00 of these rules. Upon being notified of a promotion,the relinquishing department may delay the promotion until the beginning of a pay period but not to exceed three (3)weeks. B. Emergency Appointments: In the case of an emergency. ncluding,whi-h-el aid Rot have beeFi. but not limited to a flood,tornado,or blizzard,which requires the immediate empIc yment of one or more persons to prevent serious impairment of the public business and for which it is not prac ficable to secure the needed person or persons in accordance with Chapter 4.00 of these rules in time to mi let the emergency,an appointing authority may appoint any qualified person during such emergency for a per od not exceeding thirty(30)days. The Village Manager shall determine whether an emergency actually exis s,and his decision shall be final. In no case shall successive emergency appointments be made. 5.02-Transfer A position may be filled by transferring an employee from a position of the same class or similar class with essentially the same basic qualifications and having the same maximum salary rate. Inter-departmental transfers,Fst where practical,-may be, approved by the requisitioning department, and employee concerned. If deemed-necess..ry,the relinquishing department may delay the transfer until the beginning of a pay period, but not for a period in ex ess of three (3)weeks. 5.03-Appointment Forms No duly appointed employee shall be placed on the payroll until Advice of Status and other required forms hay been properly completed and approved by the Village Manager. 16 BUFFALO GROVE PERSONNEL RULES CHAPTER 6.00 PROBATIONARY PERIOD Chapter 6.00-Probationary Period Sections: 6.01 Purpose 6.02 Duration 6.03 Rating of Probationary Period 6.04 Termination During Ariginai Probationary Period 6.05 Demotion During Probationary Period 6.06 Extension 6.01 -Purpose The probationary period shall be an integral part of the examination process and shall be utilized as an oppc rtunity to observe an employee's work,to train and aid the employee in adjustment to his position,and to reject any employee whose work performance fails to meet required work standards. 6.02-Duration All original and promotional appointments shall be tentative and subject to a probationary period of one(1)ye r from the date of appointment. Original sworn appointees to the Fire and Police Departments shall be on probatio i for a period of eighteen (18) months. 6.03-Rating of Probationary Period Supervisors shall observe the employee's work performance and shall counsel a probationary employee whos a work performance is marginal or inadequate. Prior to the expiration of the employee's probationary period,the ap inting authority shall notify the Village Manager whether the employee will be continued in the position. 6.04 Termination During Afi inai Probationary Period During the probationary period, the employee may be dismissed if the appointing authority determines that the employee has failed to demonstrate the ability and qualifications necessary to furnish satisfactory service-of...i.s otherwise.,unsuitable-for,continued.employment. Dismissal during the probationary period may-be-with_or...,thout cause-and-shall not be a subject of the grievance procedure. 6.05-Demotion During Probationary Period Promotional appointees who exhibit inadequate performance mayshaN be demoted to a position in the class he d prior to the promotional appointment. The department head director-shall notify the Village Manager of his intent ons to demote an employee as provided in this section. If approved,by the.Village Manager,the employee shall be otified in writing not less than five (5)working days prior to the effective date of demotion. 6.06-Extension With the approval of the Village Manager, an appointing authority may extend the probationary period to a ma(imum of eighteen (18) months; 17 BUFFALO GROVE PERSONNEL RULES CHAPTER 7.00 POSITION CLASSIFICATION Chapter 7.00-Position Classification Sections: 7.01 The Classification Plan 7.02 Purpose of the Classification Plan 7.03 Administration of the Classification Plan 7.04 Classification of Positions 7.05 Effect of Classification Changes on Incumbent 7.06 Class Specifications./.Job.Descriptions 7.07 Use in Selection Process 7.08 Use of Class Titles 7.01 -The Classification Plan A position classification plan, based upon and graded according to nature of work, principal duties and responsiNlities, and knowledge, abilities,and skills required by the work,shall be developed and maintained by the Director.of Human„Resources.With the approval of the Corporate Authorities,classes may be established, co tined, or abolished. The position classification plan shall include: A. An outline of classes of positions in the municipal service arranged in appropriate occupational groups. B. Class specifications/Job-Descriptions.in such form as prescribed by the Village Manager.and 7.02-Purpose of the Classification Plan A. To provide like pay for like work. B. To establish educational and work experience qualifications for recruiting,testing, and other selectio purposes. C. To provide appointing authorities with a means of analyzing work distribution, areas of responsibility, lines of authority, and other relevant relationships between individual and groups of positions. D. To assist appointing authorities in determining personnel service costs and projections for annual budget requirements. E. To provide a basis for developing standards of work performance. F. To establish lines of promotional opportunity. G. To indicate employee training needs and development potentials. H. To provide uniform and meaningful titles for all positions. I. To provide the fundamental basis of the compensation program and other aspects of the personnel program. 18 7.03-Administration of the Classification Plan The Village Manager shall require position classification studies at such times as he deems necessary to ensi ire the proper classification of existing or proposed positions in the municipal service. If the Village Manager determin Ds that classes should be established, combined or abolished, he may so amend the classification plan subject to ar proval of the Corporate Authorities. Revisions of class specifications required to accurately reflect the nature of work or principal duties and responsibilities of classes may be made without approval of the Corporate Authorities, provided, however,that such revisions shall not change the number of classes, or the maximum rate of pay of a class. 7.04-Classification of Positions A. Each position in the municipal service, except those personnel.exempted from these rules by Section 1.02,shall be classified at the direction of the Village Manager. Positions shall be assigned to a specific class when: 1. The same descriptive title may be used to designate each position in the class; and 2. The same kinds and levels of education, experience, knowledge, ability,skill and other qualifications may be required of incumbents; and 3. Similar tests of fitness may be used to examine applicants; and 4. The same range of compensation will apply equally under substantially the same employment conditions. B. All classes of positions involving the same character of work but differing as to level of difficulty and responsibility may be assembled into a class series of two (2) or more levels. C. Compensation or present pay range shall not be a factor in determining the classification of any pos tion or the standing of any incumbent. D. In allocating any position to a class,the specification for the class shall be considered as a whole. Consideration shall be given to the general duties,specific tasks, responsibilities, required educational and experience qualifications for such positions, and the relationship thereof to other classes. The examples of duties set forth in such class specification shall not be construed as all inclusive or restrictive,and an example of a typical task or a combination of two or more examples o work performed shall not be taken,without relation to all parts of the specification, as determining that a position should be included within a class. E. Normally,-no employee whose position has been allocated to its appropriate class shall be assigned r required to perform duties generally performed by persons holding positions in other classes, excep in case of emergency or training, or for other limited periods of time. In no case shall the time period exceed four(4) consecutive weeks without specific authorization by the Village Manager; and provided,further,the clause in each class specification "performs related work as required"shall be liberally construed. F. Department heads directors ,directors shall report any organization or program changes which will significantly alter or effect changes in existing classes or classes proposed to be established to the Village Manager. When any department head director,or,division.director.requests the establishment of new or additional classes, or a change in the classification of an existing position,tt e request shall be submitted in writing along with a statement of work duties, responsibilities, and qualifications of the position, and such other documentation as may be necessary to evaluate the request. 19 7 05-Effect of Classification Changes on Incumbent A. Whenever the title of a class is changed without a change in duties and responsibilities,the incumbei t shall have the same status in the re-titled class as he had in the former class. B. When a position is reclassified to a class with a higher maximum salary rate,the Village Manager may rovide the incumbent of the position the same status in the new class as he had in the former class,only if he finds: 1. That the reason for the reclassification of the position is the accretion of new duties and responsibilities over a period of six(6) months or more immediately preceding the effective date of said reclassification; and 2. That such accretion of duties has taken place during the incumbency of the present incumbent in said position; and 3. That the added duties and responsibilities upon which the reclassification is based co Id not reasonably have been assigned to any other position; and 4. That the employee occupying a position which has been reclassified shall continue in the positi n only if he possesses the qualifications of training and experience required for such classification. C. Whenever a position is reclassified from one class to a higher class and the conditions in subparagr iph B above are not met,the incumbent shall not continue in the position. D. When a position is assigned to a class different from the one to which it was previously classified,th pay status of the incumbent shall be changed in accordance with the provisions of these rules governing transfers, promotions, and demotions. 7.06-Class Specifications/Agb.Descriptions A. Official Position Classification Plan. The Village Clerk and the Village Manager shall maintain a ma ter set of approved class specifications. Such class specifications shall constitute the official position classi cation plan.The Village Manager shall provide each department head,director.and division-director and ap inting authority with a current position classification plan. The position classification plan shall be open for ins ection by employees, interested individuals, and the public under reasonable conditions during regular b iness hours. B. Nature of Specifications. Class specifications are descriptive and not restrictive. They are intended to ii idicate the kinds of positions that are to be assigned to the respective classes as determined by their duties and responsibilities and shall not be held to exclude those duties and responsibilities which are not spe ifically mentioned, but are similar as to kind and level. C. Implied Qualifications: Qualifications commonly required of all incumbents of positions of different classes, such as honesty,sobriety and industry,shall be deemed to be implied as qualification requirements for each class, even though they are not specifically mentioned in the class specification. D. Interpretation of Class Specifications: In determining the class to which any position shall be assigned,the class specification for each class shall be considered as a whole. The class specifications are inte ed to indicate the kinds of positions that are assigned to the classes, as determined by their assigned Juties, responsibilities, and specific tasks,and are not to be construed as declaring what the duties or responE bilities of any position may be or as limiting or modifying the power of any department director to assign,dire t,and control the work of employees under his supervision. All-clasa,specifcat....n _lob-descriptions_.sha..-be..in compliance.wfth.the,America ..............ith.Disabilities Act.(8Q&..As to the particular parts of the class specifi ations the following principles shall apply: 1. Class/Job Title: The class title is a brief and descriptive designation of the type of work perf rmed. When there is more than one class in an occupational series, numerals are used in the title to designate the level of the class.The Roman Numeral I is always indicative of the entry positi)n in a class series. 20 2. Nature of Work: This section is a general description of the work with emphasis on those basic actors which distinguish the class from other classes. Included are such factors as supervision receiv d and exercised,responsibility and difficulty, hazards,and the way in which the work is assigned and esults are reviewed.Because this section evaluates the class in terms of relative difficulty and respoi isibility and thereby establishes the level of the class,it is the section which is most important in deter fining the class in which a particular position belongs. 3. Illustrative Examples of Work: This section is intended to enable the reader to obtain E more complete concept of the actual work performed in positions assigned to this class. Th list is descriptive, but not limiting. It is not intended to describe all work performed in all position in the class, nor do all examples apply to all positions assigned to the class. It is conceivable in the more populated classes,that only one portion of one work example would apply to a given positio 1. The performance of one or several duties listed as examples of work for a particular class should not be considered as conclusive evidence that the position belongs in the class. A position is assigned to a class only when it meets the criteria defined and set out by the specification as a whole. 4. Requirements of Work: This section includes a statement of knowledge, abilities, anc skills considered as requisite to successful performance of the work of the class, and the educati n and experience which ordinarily would be expected to provide an employee with the required knowledge, abilities, and skills. It should be noted that the statement of education and experience is ge-erally intended to include any equivalent combination of training and experience as.determined by_the ap.....0ng,authofity in order to allow admission of all qualified applicants to the selection process. 5. Necessary Special Requirements: This section is used in a few classes where requiremen s limit practice of a profession or occupation to persons who possess a specific license or certificate ssued by an agency of licensure. It also is used to enumerate other practical requirements or s 3ecific prerequisites which must be met by applicants before otherwise qualifying for positions in the class. 7.07-Use in Selection Process The specification for any class as interpreted herein,shall constitute the primary,basis and source of authority or the recruitment and for the tests to be included in examination for the class and for the evaluation of the qualificat ons of candidates. 7.08-Use of Class/Position Titles The class/position-title shall be the official title of every position assigned to the class for the purpose of per onnel actions and shall be used on all payrolls, budget estimates, and official records. Administrative titles or other Morking titles authorized by a department or-division.head director.may be used to designate any position for purp ses of internal communication-and/or in oral or written contacts with the public. 21 BUFFALO GROVE PERSONNEL RULES CHAPTER 8.00 COMPENSATION Chapter 8.00-Compensation Sections: 8.01 Authority to Establish Salaries 8.02 The Pay Plan 8.03 Standards for Determination of Pay Ranges 8.04 Amendment of the Compensation Plan 8.05 Total Remuneration 8.06 Dual Employment Prohibited 8.07 Equivalent Compensation 8.08 Beginning Salary 8.09 Salary Advancements 8.10 Pay Rate Adjustments 8.11 Temporary Assignment to Higher Level Position 8.12 Overtime 8.13 Call Back Pay 8.14 Pay Periods-Pay Days 8.15 Longevity Pay 8.01 -Authority to Establish Salaries The Corporate Authorities shall establish pay ranges for employees under the jurisdiction of the Village Man ger. 8.02-The Pay Plan The pay plan for the municipal service shall consist of: A. A schedule of rates of pay,or steps,each of which represents approximately a one percent increase o fer the preceding step, numbered consecutively from lowest to highest. B. A list of classes by occupational group,with the numbers and amounts of the minimum and maximum rates of pay shown for each class. The pay range for each class shall be designated by the numbers of the minimum and maximum rates of pay corresponding to the schedule in subparagraph A above, an I shall consist of these amounts and all intervening rates of pay. 8.03-Standards for Determination of Pay Ranges Pay ranges shall be directly related to the position classification plan and shall be determined with due consideration to the relative difficulty and responsibility of work in the several classes, the recruiting experience of the Village, prevailing rates of pay for similar employment,' , employee to nover, cost of living factors, and the financial policies and economic condition of the Village. The minimum and ma(imum rates of pay established shall be those which most nearly reflect these factors. 8.04-Amendment of the Compensation-Plan Prior to the preparation of each annual budget, as well as at other times, the Village Manager shall mak such comparative salary studies as he deems necessary, or is instructed by the Corporate Authorities to make,con erning factors affecting the levels of salaries in the municipal service. On the basis of the information derived from suct salary studies,the Village Manager shall recommend to the Corporate Authorities such changes in the pay plan pE rtinent to the fairness and adequacy of the overall compensation program. Recommendations made by the Village Manager for the amendment of the pay plan shall be submitted to the Corporate Authorities. When approved by the Corporate Authorities,these amendments shall become part of tle pay plan and shall become the official salary schedule applicable to the respective classes of positions as remunerated therein,and shall be used by all departments in connection with all payrolls,budget estimates,and official recor Js and reports relating to positions in the municipal service. 22 8.05-Total Remuneration A. Any salary rate established for an employee shall be the total remuneration for the employee, exclusive of overtime,special duty pay, or other authorized allowances. Except as otherwise provided, no employee shall receive pay from the Village in addition to the salary authorized by the pay plan for services rendered y him, either in the discharge of his ordinary duties or any additional duties which he may undertake or volur teer to perform. B. In any case in which part of the compensation for services in a Village position, exclusive of overtime services,is paid by another department,division, or an outside agency such as the county,s te,or the federal government, , any such payments shall be deducted fr m the compensation of the employee concerned,to the end that the total compensation paid to any ernplOYE e from all sources combined for any period,shall not exceed the amount payable at the rate prescribed for th class of position to which the employee is assigned. 8.06-Dual Employment Prohibited No fe@u!af full-time employee holding a position in the municipal service shall be eligible for employment in any additional# N-iit a position in the municipal service,.unless-approved-by the-Village,Manager-and where-app icable a valid-FLSA-"7g agreement-has-been-completed. A fegular full-time_or part-time employee may be employe in an additional part-time position if approved by the appointing authorities involved and the Village Manager. 8.07-Equivalent Compensation Part-time or temporary employees shall be compensated on the basis of the equivalent hourly rate paid for fL II-time employment and shall be paid for only those hours actually worked. 8.08-Beginning Salary A. The minimum rate of pay for a class shall be the rate paid upon original appointment. Original appointment above the minimum rate maybe approved by the Village Manager, but only if necessa to fill a vacancy despite VigGFOUS FeGFUitment effeft, or in recognition of outstanding qualifications. B. When any employee previously-emp!gYpd.by the Village is reemployed,the Village Manager may authorize appointment at a salary step in the range for the class corresponding to that salary,step.which the employee had been receiving upon termination of his previous service. 8.09-Salary Advancements General pay increases may be granted by the Corporate Authorities to all employees when fequired the Cor porate Authorities determine-it is necessary/desirable.to compensate for changes in economic conditions. All other salary advancements shall be in accordance with the provisions of these rules governing performance evaluation. 8.10-Pay Rate Adjustments The following personnel actions shall affect the pay status of an employee in the manner provided: A. Transfer. When an employee is transferred between departments and/or divisions of the municipal government or between classes with the same maximum salary rate,the salary rate of the emplo a will remain unchanged unless the employee's current rate is below the minimum pay rate established for th class to which the employee is transferring. The employee's anniversary date for merit pay increases shall emain unchanged. B. Promotion. When an employee is promoted from a position in one class to a position in another class iaving a higher maximum salary rate, the salary rate of the promoted employee shall be increased tote new minimum or to that step within the new pay range which provides a five (5) step increase...above...the employee's current,steD including,bonus,whichever is greater. The employee's anniversary date formerit pay increases shall be changed to the effective date of promotion ......uless-otherwise.approved-by.'Allage ,. Manager. 23 C. Demotion-Involuntary. When an employee is involuntarily demoted for disciplinary reasons from a position in one class to a position in a class having a lower maximum salary rate,the salary rate of the employee shall be reduced to the maximum of the new class or by five (5) steps whichever is greater. The employee's anniversary date for merit pay increases shall be changed to the effective date of demotion. D. Demotion-Voluntary. When an employee is voluntarily demoted from a position in one class to a position in a class having a lower maximum salary rate,the employee's salary rate shall be reduced, if necessary, to place it in the pay range assigned to the lower class. The employee's anniversary date for merit pay increases shall remain unchanged. 8.11 -Temporary Assignment to Higher Level Position A temporary salary'rate increase may be authorized by the Village Manager for employees assigned to perform the majority of the-djstinquishing-duties of a position in a class with a higher maximum salary rate where such assignment exceeds four(4) consecutive weeks. If authorized,the salary rate of the employee shall be increased to the minimum of the range of the higher class or by five (5)steps,whichever is greater, effective the fifth consecutive week of assignment. The increase shall not be retroactive and shall expire upon termination of the assignment. If an employee becomes eligible for a merit increase during the temporary assignment, any merit pay increase shall be based on the employee's previous salary rate, exclusive of any temporary salary rate increase authorized under this Section. 8.12-Overtime A. Eligibility. All regular, -non-exempt employees shall be eligible for overtime compensation. Compensation for overtime may be in the form of premium pay or compensatory time off. The Village Manager shall designate the form of overtime compensation available to each class of work in the municipal service, consistent with the Fair Labor Standards Act of 1938, as amended. B. Overtime Hours. Overtime hours shall be computed and paid in increments of one quarter of an hour. Overtime amounts of seven (7) minutes or less in a fifteen (15) minute period shall not be compensable. Overtime amounts of eight(8) minutes or more in a fifteen (15) minute period shall be counted and paid as fifteen (15) minutes of overtime.,All-overtime hours-must.be-approved.by.the.de partment director.c r their designee. C. Scheduling. .Overtime scheduling in all departmen*must be approved in writing by the Village-MaflaW Deeartrnent.jDirector-ar his designee prior to overtim work, except in case of emergency. D. Premium Pay. Employees in classes eligible for premium pay shall be compensated at the rate of one and one-half(1.5)times the equivalent hourly rate of the employee for overtime hours worked. Hours worked on a holiday observed by the Village shall be compensated at the rate of two (2)times the equivalent hourly rate of the employee for hours worked, except as otherwise provided by Section 11.02 of these rules. E. Compensatory Time. Employees exempt from the Fair Labor Standards Act of 1938,as amended, may be awarded compensatory time off on an hour per hour basis for overtime hours worked. Overtime hours shall be noted on the employee's time sheet, however,the accrual of compensatory time will be done strictly for the purposes of record keeping. The Village is not obligated to award those hours in compensatory time. There shall be no compensation paid for compensatory time earned but not taken.Use of compensatory time must be approved by the department director or Village Manager. Use of compensatory time shall not be approved if absence from work will cause impairment to the performance of the department or Village, nor shall compensatory time be used in lieu of sick leave except when expressly approved by the Village Manager. ( 8) 24 8.13-Call Back Pa Compensation for employees called back to work on a regularly scheduled work day,or called in prior to the normal reporting time on a regularly scheduled work day, or called to work on a non-scheduled work day, shall be in accordance with departmental rules and regulations. Where such rules and regulations do not exist, the overtime provisions of these rules shall apply. 8.14-Pay Periods-Pay Days Paydays shall be on a bi-weekly schedule with payday on the Thursday after completion of the pay period. Pay periods shall run from Monday through the second Sunday following. 8.15-Longevity Pav Regular Full-time employees shall be eligible for longevity pay beginning with the fifth anniversary of their Original employment date. Longevity awards will be presented on the employee's anniversary date according to the following schedule.Time-spent on an arwroved-Leave of Absence-shall-be-deducted_from,an employee's.longevity calculation, ............. Pay amounts are subject to deductions: Years of Service Longevity Award 5 through 9 $200 10 through 14 $300 15 through 19 $400 20 or more $500 25 BUFFALO GROVE PERSONNEL RULES CHAPTER 9.00 PERFORMANCE EVALUATION Chapter 9.00-Performance Evaluation Sections: 9.01 Responsibilities 9.02 Employee Performance Evaluations 9.01 -Responsibilities A. The Village Manager shall develop and maintain a performance evaluation program for the purposes of evaluating individual work performance, identifying training needs and employee development opportunities, and for improving the efficiency and productivity of the municipal service. FAGI These Performance-evaluation systems and procedures shall be published separately and shall have the force and effect of these rules. B. Each department head director or supenrisor who conducts or reviews an evaluation shall be responsible for its quality, consistency, and equity. C. No public disclosure of an employee's performance evaluation record shall be made without the permission of the employee and the Village Manager,except a regUired-or permitted-by.iaw. Such record shall ba made available upon request to the employee;to an appointing authority when needed in connection with a potential action for promotion,transfer,demotion, discipline or dismissal of the employee; or to other person when required or,pm f_ requested by aprospective-new-employer of the-em-loyee or a government agency as part of a criminal investigation or grievance or complaint procedure. 9.02-Employee Performance Evaluations A. Probationary Employees. 1. Original appointees. Original appointees shall be evaluated upon the completion of six(6)and twelve (12) months of service. Original appointees must obtain an evaluation of"Meets Job Standards"or better to be granted regular employee status. Failure to obtain such an evaluation shall result in dismissal or extension of the probationary period as provided in Chapter 6.00.An original appointee shall not be eligible for a merit pay increase until the completion of twelve (12) months of s rvice.., uniess-otherwise-authorized.-by the Village Manager,, 2. Promotional appointees. Promotional appointees shall be evaluated: a. as of the effective date of promotion; b. upon the completion of six(6) months of service in the new position; and ............................. C. upon-cornpletinq twelve (12) months of service in their new position. The first evaluation shall be based on the employee's performance in the position held prior to promotion.Any merit pay increase for which the employee may qualify shall be prorated on the basis of one-twelfth (1 A 2)of the annual merit increase earned times each full month of service in the period of evaluation. Merit pay increases computed under this section shall be rounded upward to the nearest stepWhele-percent,anb shall be awarded prior to making those pay rate adjustments provided in Section 8.10(B). Failure of a promotional appointee to obtain an evaluation of "Meets Job Standards" or better upon the completion of either six(6) or twelve (12) months of service shall result in the demotion of the employee to a position in the class held prior to the promotional appointment. The salary rate of any employee demoted under this section shall be reduced to the salary rate held prior to pay rate adjustments provided in Section 8.10(B). Demotion under this section shall not change the anniversary date resulting from promotion. B. Rol .....ull.Time Employees. The performance of all Olaf full-time,employees shall be evaluated annually using the systems and procedures used by the Village. 26 i C. Part-time Employees. The performance of all part-time employees required to maintain regularly scheduled work hours shall be evaluated annually using the systems and procedures used by the Village. D. Temporary l Seasonal Employees. TemporaryLseasonal employees are not covered by the V lage's performance evaluation program. Temporary/seasonal employees who are reemployed on a season l basis may be awarded up to a five(5)step increase at the discretion of the appointing authority; provided, however, that temporary/seasonal employees shall not be eligible for more than one(1)salary increase in a twel�a(12) month period. 27 I BUFFALO GROVE PERSONNEL RULES CHAPTER 10.00 HOURS OF WORK AND ATTENDANCE Chapter 10.00-Hours of Work and Attendance Sections: 10.01 Hours of Work 10.02 Work Schedules 10.03 Attendance 10.01 -Hours of Work Regular working hours for full-time employees shall be forty (40) hours in seven consecutive days from Monday through the Sunday following, except as noted below: A& Regular working hours for fire protection personnel covered by the Fair Labor Standards Act of 1138, as amended,shall be two-hundred and twelve(212) hours in a twenty-eight(28)day work period. B.G. Regular working hours for law enforcement personnel covered by the Fair Labor Standards Act of 1438, as amended,shall be one-hundred seventy-one (171) hours in a twenty-eight(28) day work period 10.02-Work Schedules Work schedules shall be determined by department director for employees under their jurisdiction, subject to the approval of the Village Manager. Department directors shall arrange work schedules to meet the needs of the municipal service, provided that all work schedules for full-time employees shall not be less than the required workweek. 10.03-Attendance Regular and punctual attendance at work shall be required of all employees. Employees who fail to observe attendance requirements and procedures for recording and reporting of attendance shall be subject to disciplinary action, up to and including dismissal. 28 1 BUFFALO GROVE PERSONNEL RULES CHAPTER 11 HOLIDAYS Chapter 11.00-Holidays Sections: 11.01 Holiday Observance 11.02 Holiday Compensation 11.01 -Holiday Observances A. The Village shall observe the following holidays annually: New Year's Day President's Day Memorial Day Independence Day Labor Day Thanksgiving Day after Thanksgiving Christmas Eve Day Christmas Day Floating Holiday B. If Christmas Eve is on a Saturday,employees will be given off Friday as well as Monday;if Christmas Eve falls on Sunday, employees will be given off Monday and Tuesday. C. One floating holiday will be awarded each fegela full-time employee in each calendar year. The floating holiday may be taken as one full day off or two half d off. The floating holiday is noncumulative and must be observed during the calendar year in which it is awarded. Employees must complete six(6) mo6ths of service before being entitled to a floating holiday. Scheduling of the floating holiday shall be at the employee's discretion,subject to approval of the department head director. D. When a holiday falls on a Saturday, the preceding Friday shall be observed. When a holiday falls on a Sunday,the following Monday shall be observed. E. Other holidays may be designated at the discretion of the Village Manager. 11.02— Holiday Compensation A. Rgffulw Fu11-timP,and Part-time Emplovees. All fegalaf full-time employees and part-time employe who are required to maintain regularly scheduled efflse hours shall receive their normal compensation for holidays. If a regular employee is required to work on a holiday, he shall be compensated according to the overtime provisions of these rules. B. Temporary/Seasonal Employees. Temporary/seasonal employees shall receive time off without pay for holidays. If a temporary/seasonal employee is required to work on a holiday, he shall be compensated for hours worked at his normal rate of pay. C. Fire and Police. Holiday compensation for fire and police personnel assigned to shift duty shall be in accordance with rules and regulations of the respective departments. 29 BUFFALO GROVE PERSONNEL RULES CHAPTER 12.00 VACATION LEAVE Chapter 12.00-Vacation Leave Sections: 12.01 Amount 12.02 Accrual 12.03 Scheduling 12.04 Payment on Separation 12.05 Holidays Occurring During Vacation Period 12.06 Vacation Leave for Part-time Employees 12.01 -Amount A. Each fegulaf full-time employee shall receive vacation leave credit according to the following sched�le: 1 st partial year and 1 st full calendar year of service: after 1 month 1.0 day after 2 months 2.0 days after 3 months 2.5 days after 4 months 3.5 days after 5 months 4.5 days after 6 months 5.0 days after 7 months 6.0 days after 8 months 7.0 days after 9 months 7.5 days after 10 months 8.5 days after 11 months 9.5 days after 12 months 10.0 days 2nd full calendar year of service: 11.0 days rd full calendar year of service: 12.0 days 4th full calendar year of service: 13.0 days 5th full calendar year of service: 14.0 days 6th-10th full calendar years of service: 15.0 days 11th- 14th full calendar years of service: 17.0 days 15th- 19th full calendar years of service: 20.0 days 20th (and after)full calendar years of service: 22.0 days B. Sworn fire personnel assigned to shift duty shall receive vacation leave credit according to the following schedule: 1 st partial year and 1 st full calendar year of service: after 2 months 1 shift after 4 months 2 shifts after 6 months 3 shifts after 9 months 4 shifts after 12 months 5 shifts 2nd full calendar year of service: 6 shifts 3rd full calendar year of service: 6 shifts 4th full calendar year of service: 7 shifts 5th full calendar year of service: 7 shifts 6th-10th full calendar years of service: 8 shifts 15th- 19th full calendar years of service: 10 shifts 20th (and after)full calendar years of service: 11 shifts 30 C. The following positions shall be awarded five (5) additional days of vacation leave credit each calendar year: ) Assistant Village Manager Department Heads,Directors Superintendent of Public Works Operations Village Engineer Village Planner Director of MIS Director of Human Resources -----------------------•---.............................. Buildinq-Commissioner D. The following positions shall be awarded three (3) additional days of vacation leave credit each calendar year: Deputy Building Gemmissiene Deputy Fire Chief Deputy Police Chief Golf Course Superintendent Deputy Fire Marshal Assistant Director of Finance ...............u—n-..--------•----............................. Communications Manager 12.02-Accrual Employees shall accrue paid vacation credits on a monthly basis. Vacation leave shall be credited in advance to the employee at the beginning of each calendar year,effective with the second calendar year of service. Employees must complete six (6) months of service before being entitled to take vacation leave,.unless,otherwise_apt).roved.f by-the Village.Manager: Unless approved by the Village Manager,vacation leave may not be accrued from one calendar year to anol her-.-:-f waved,: . Sho Id the necessity-of-carry.over vacation-occur,.only-a.maxin urn,egrral-to one {1-X)-times-the-employee°s annual vacation accrual at the--beginning of the calendar Year will be considered for by the-Village.Manager. Ao roved vacation.carryover-balances may not exceed10-day5 as of July 1 .Carry ever-balances in.excess-of 10 drays -n ............ July 1-shall be forfeited•-All-carry.over-hours must be used.o for to the end of the year•-Carry.over balances,n t used ........ ............... .. prior to the-end of the•calendar year shall be forfeited...Employees shall not be compensated for vacation leave amed but not taken, except as provided in Section 12.04. Vacation leave shall not be accrued while on leave of absence without pay. 12.03-Schedulin4 Vacation leave schedules shall be approved by department/division#reads-directors or their designee. Seni rity of employees shall be considered in approval of vacation requests..Accrued time.may.be used for the--p.rpose of sick in the event.that-an-employee-has-exhausted.all.accrued sick time.. 12.04- Payment on Separation Regular employees leaving the municipal service shall be compensated for vacation leave earned and unused to the date of separation or resignation. Annual vacation leave entitlements at time of separation or resignation shall be prorated based on the number of full months worked in the current calendar year.Vacation leave taken in excess of that earned will be deducted from the employee's final paycheck.,subject to the..provisions of the.Fair.Lahor-Sta,d.ards Act. In the event of separation due to death of the employee, compensation shall be made to the employee's beneficiary-or-estate,. 31 12 05-Holidays Occurring Durina Vacation Period Any official holiday as set forth in these rules which may occur during an employee's scheduled vacation period,shall not be counted as a day of vacation. 12.06-Vacation leave for part-time employees. Part-time employees who are required to maintain regularly scheduled ef#rse hours shall be entitled to annual vacation leave based on an amount equal to the average number of budgeted hours worked in a week. Part-time employees who are subsequently appointed to a full-time position shall then receive vacation leave credit according to the schedule outlined in Section 12.01 A. Calendar years of service are calculated starting from when the employee was appointed as an fegWar-employee.(4QQ/98) 32 BUFFALO GROVE PERSONNEL RULES CHAPTER 13.00 SICK LEAVE Chapter 13.00-Sick Leave Sections: 13.01 Amount 13.02 When Taken 13.03 Accrual 13.04 Medical Certificate 13.05 Light Duty 13.06 Family and Medical Leave 13.01 -Amount Each Fegalaf f -tim ulle.employee in the municipal service shall earn ten (10)days of sick leave with pay credit annually. Sworn fire personnel assigned to shift duty shall earn five (5)shifts of sick leave with pay credit annually. Regelaf Full-time employees shall accrue sick leave at the rate of five-sixths (5/6) of a day for each full m¢nth of employment. Sworn fire personnel assigned to shift duty shall accrue sick leave according to the following schedule: after 2 months of service, 1 shift; after 4 months, 2 shifts; after 6 months, 3 shifts; after 9 months,4 shifts; after 12 months, 5 shifts. Sick leave shall be credited in advance to the employee at the beginning of each calendar year, effective with the second calendar year of employment. Sick leave shall not be accrued while on leave of absence without pay. 13.02-When Taken Sick leave with pay will be granted for absence from duty because of actual non-work related personal illness,disability bodily injury or disease, exposure to contagious disease,to care for an ill or injured member of the employee's immediate family when the employee's presence is required,or to keep a doctor's or dentist's appointment,...................................ihct sch,doled outside-of the employee's workJnq-hours.Additional conditions and further discussion about the use of sick lea a can be found in Section 13.06 of these Rules under the Village's Family and Medical Leave provisions. Sick leave shall not be granted in cases where regular or disability retirement has been approved, or for absence due to injuries resulting from employment in a position other than that held in the municipal service. Employees injured or sustaining a serious health condition in the course of other employment shall may be eligible for leave of absence without pay. Fes% When an employee finds it necessary to be absent for any of the reasons specified herein, he shall report the facts to his supervisor. An employee whose work requires a substitute for a particular shift assignment is required to give such notification one (1) hour in advance of his scheduled starting time. All other employees shall notify their supervisor within thirty(30) minutes of their scheduled work day or duty tour. An employee is responsible for making a daily report thereafter for the duration of the illness.Jnjury.,-or.disa lity. A medical certificate may be required by the department director head for any absence. Subi_ect.to the standardsof the Fair Labor Standards Act failure to comply with the provisions of this Sectio shall result in denial of sick leave„and__rnay-result_in-discipline n_p to,and-including-dismissal. Three consecutiv days absence without notice shall may result in dismissal. 33 13.03-Accrued Sick Leave I Regular employees may accrue sick leave to a maximum of ene thousand thFee hundFed twenty eight(1,329)one thousand-six-hundred.. ..(1',600)'hours. Sworn fire personnel assigned to shift duty may accumulate sick lea%e to a maximum of V " " (83,G) shifts. (4120198) B.AGGFUed 6iGk leave iS GaIGulated to be the nuMb8F of hours GFOGlited to the employee on januaFy 1, 1997 and tha amount aGGFUed theFeafter, G. (I.) RetiFiRg empleyeer, WhO haVe GOMpleted 20 OF FA9Fe yeaFs ef seFY*Ge, at least 10 years Of WhiGhhave been us, and FeaGh the age of 50 by the date of retiFement, aFe eligible to esanhikh a i;unk leave payout aGGGUAt (SLPA). (2.)AR SLPA applies the value of aGGFUed siek leave to the payment of health insuFanrae GuFFeRtly effeFed bythe -Y Vil lag 9, OF U RF8iFn buFsed F:ned*Gal expenses-.1-he-value-ef .................................................MMMM.MM..................................................paA ee �lowe�t ............. .................:fort MMM.MMM.MM...............................................MMMMMMM.......................... (3.) Empleyeer,will be eligible to apply up to 35% ef thA-*r arDa-m-ed SiGk leave,4jp to a maximum of $ OG hA determined based en AR ARR,-AI ferm,-IA Availa le on the paYF de,naltffleRt 14 employee's his/heF B-iftle Greve ernpleymeRt. FGF 8XaFfl Amount of roGk leave MUM aGGFUed as show Payout, in peFrentage of arGFued siGk leaye PeFGentage Of 6*iGk leave thWughewt empleyme applied to the PUFGhase Of gFOUP health iRsWan 1 3 2 8 h a uf&=-100 URWOFAWMed FnediGal expenser,-, Less than 80% 2"0 99% lesG4han-8a04 2"0 830 1e6G4haR-90 2-TO4 R_6_%W Ie_,G&4haP-80 2"0 990 lee&Ahan-94104 2"0 910 1esG4han-Q0 3"0 94% ler, - aR 96% 32-OA Q-R- 100% 3"0 Should the value of an empleyee's aer0rue-d- --mused siGk leave, based on the feFFAulas above,exGeed the Fnaximwn GORtFibutien allowed'Fite the SLPA,the empleyee shall be paid the diffWenGe between the maAmum SLPA GeRtFibution and-the value of her,aGGFued unused GwGk leave ar,deteFFnined by the above stated fQFFnula. Examplw Employee A has 1,280 Mum of aGGFUed unused GiGk leaVe at heF F8tiFeFAeRt;6he har-,960 Of the P966ible GiGk leave aGGuFnulatien.Thus,the value of 320 of the 1,280 hGUFG OF 409 hOUFG eewid be applied to heF 2-1-PA.. If Employee APr, F8gulaF houdy Fate is $22.112 the value Of heF unused sirk leave would be $9, iffi.e anRual feffnUla 68tS a Geiling of$7,000,that amount Of GGRtFibUtiGH would be plaGed iRte Employee Ags SLPA and the _hA_lR_RGe, $2, 043,would be paid to the employee. D, The SLPA will pay Re Ie66 thaR 50%, but Re rnaFe thaR 95%, of the empleyee's menthly health URtil the aGGOURt or,exhausted.The empleyee well pay the Mmaining balaFiGe to the Village on a FneRthly 6ag-66. At the tome Of F8&8ment,and enly enGe peF yeaF b8tWeeR june 1 and june 39,the empleyee shall el %Awfhat pementage of the SLPA vA be applied to the empleyee's menthly health RetiFees r.99ldRg Feimbumement fOF mt:id FnediGal expenAAt; rhall 61 IhFnit A WMAR Fequest and Fereipts te the Wiage's paYFGlI depaFtment. Qualified expens aire these thai are n-ensid-e-'re-d eligible und8F the Village's health plan.Wdtt8R MqUOMG fGF MOMIDUFGeMeAt aGGempanied by Yalid FeG8iptr,will be aGGepted dUFiAg the eAtiFe fim-t P111 week of the months Of jaRUaFY, MaFGh,May,MY, SeptembeF,and NeyernbeF. ReimbUFsern made to the empleyee, and Rot a health GaFe PFeYid8F. The mffidmum eefttfibtAien te the SL42A shed!be evaluated on an afffival basis and is S*eet to ehfifige by th Wlage.The fefiRW&is based an apply*bmefits in a affi diseF4n4wteFy fashiee as Fequied by the-11 feF establishing an IRS Seetien 105 plan. 34 QnGe dUFffing aRy FGl1iRg tWe'Ve (12) GeRtinueur, rneRth peded, an empleyee who has eempleted the immekleately pF9Ged*ng twelve(42) FneRths of eentinueur,empleyment vAhout using any siGk leave may GGRYeFt up te sbdeen (46) MUM Of Mused s*Gk days to siAeen (116) Mum e)dFa YaGation time, OF the equivalent On pay at the empleyee's Fegula StFaight time heUFIY Fat8. DaYS GOnveFted te YaGatieR OF thEl pay equivalent aFe 6UbtFaGt9d fFgFn the empleyee's aGGFUed siGlk Wye balaRGe and aF8 A9t eligib'8 fGF Me SLPA. RgqrjjUgsponsored-Retiree,. ..... ........MMMM...........MMMM.................eMpIqy .1gy Health Savings(RHS)..R[@.u... qq�i.ajp�.g!igiblejo, gE eligible....ffip.A!jkqipate in an emp ...................—.......... .1gy .p be eligible to apply accrued sick leave based on the following table: ................M.M................... .............................MMM............................................. .............................. Years of Service and Percent of..,600 Hours ................................................. ....................Service... ............ 20 years of service and 50-54 years of aae at retirement 50% I.........................................................MMMI.....................M MMM....................... ........... 21 years of service and 50-54.yqAja.qfAq ......�;.. e.at retirement 55% 22 years of service and 50-�*'..ypaja.qtAq .........0 ........................ age. 60 . years of service and 50-54 yq�gja.atAq ......... .e.at retirement e nt 65% ..... .......... ..........M ..... ....... ...... 24 Years of s e ry i ce a nd 5 0- .......... .. .........................ffi...................... e..gt-reti.rement. 70% 25 years of service and 50-54.y ........... at retirement 75% ...........................................mm-m........... . ......... ............. ..qaja.qtAq ........... 26 years of service and 50 age at retirement m e nt 80% ffi.....................M......................................... ............................ years of service and 50-54 yg�Ks..gt.N ......... ......................M.............M............... e..at..reti.re.ment, 85% ....retirement....M.... 28 years of service and 50-54 years of aae at retirement 90% .Years M—.......I.....................M.—MM............................. 29 years of service and 50-54 years of aae at retirement 95%. ........................................—...M......................years................M.M..........retirement 30 years of service or 55+years of aae at retirement iggIN ffi..................MMMMM..............................MMM..............M.M age..........M...................... The Retiree Health SaviMs..(BtS).Etan.will.be-.administered by..the..I.CMA Ret.r.ement..0 rDo.r.at..on and w.i.i.l ................ allow employe es assets in order to Day medical and other eliaible exnenses in retirement. The M............................Mffim pay.medical....................MMMMM..........................................................................M..................... !gq ......... ...........issued..ffi............................M A[.hp��is for an RHi�' is currently based on Private Letter.Rulincis issued bv the Internal Revenue m.. .. .. ............ currently ......* -'*based M'MMM....... .ffi............ .....M"" Service wh'i'c.�"aii��*e'mr)lov'ers"s'uch'.a...the plans. The movisions of this Plan will .....................ffi M. . ....M.................M.......................a....................A.............MMMMffi....M....................I..MM...............M.....provisions M..............................Plan MMMM. be-gayp�rna jocuments executed by both the Village and ICMA Retirement Corporation. The documents ...... documents...................................................MMM........................................Retirement............................Corporation.................................................... collectivelv commise the VantaaeCare Retiree Health Savinos Plan. By Internal Revenue. Code,the ..........MM Internal................M........ ................Code,collectively .comprise ....... separate-Plans-------------*. ....M*****.......MMthe-members....... -------- ........ Ig e,�hgs established.. far of the Fire Union and for all other full-time.Vilia.c. ................M................ M ..................................................................................M...................... q�mp!Q.Y.eLes. At a minimum.the Village will (Deposit................. ..............M...............M..................... App..................q ..!y1te.value of accrued sick leaveValue)..into.anemr)[ovee'sRHS ................MMM..........M.— ........... ......ffi................................sick Plan-account.at retirement....EmpjqyAg.s,.M�!aj..qp rtire value of accrued sick leave to their Plan app ly ...�ri ..... ......................M.............M..............M.................M.MM......ffi................MM...... account based on the .q�it Value= Number of sick leave hours (shifts)x hourly dollar jqj�Q .............. ........................................... ..................................... .................................M...............9....... value, I—.......... The dollar value shall be ectual to the lowest hourly .................M.........M- I.....................ffi Bonus) paid to all .... .......... .......... Village employees-eligible to .�jt�ej.R.th.e...Plan .........as of..,Janu.a.r.v..l.st..fo.r..th.e...calendar-.year-in...which...the. .. ... ............... .... for.the.. ............... ... ... ........... the employee 1bg-h!2utly-raiQ...w.0.1.be.a licable only for the year so calculated. The hourly rate Value ...pp.............................................................M.MM........................................................................ shall be disclosed to all Village&�Mp ...........M—M...........year. the current year. .. ... ..calculated M...... ...... On an annual basis(January 1 through December 31), p�rnp!py.. p2eawill be able to.convert.!tp.j2,Mp..(2)..gLq I ................ffiffi our...............ffi................{January ...........ffi................M............ffiffi .............................................. . ...providing......MM ......M..........................ffi............ffi.................... .a.qtAjqjAsed sick time for deposit into their Plan account: that they have completed the ........................................M.............................M.MMM...........ffi................. last calendary ..........an-annual ................MM...................................................................elm Any.sick leave.On an annual basis,employees will be able to convert day of sick time for deposit into their Planaccount-.p yidin that they have W...... i;�.................deposit .....q................................ ht qpMpjgte�d the last calendar year work t using njoir e than.one,.(j.)..ei ...... day-of ..................ffi... .......MMM.............................ffi.....I........MMMM.............MM......... q CJays.converted.for_deposit into the-,Plan account are subtracted from the-employee's accrued sick leave .........M....................................................MM............................................................................................. balance..Conversion of the unused sick day shall not be into vacation.leave,or paid directly to the emDlovee. ......... ......................................-MMM...........ffi..................M...................M........................................M.................paid directly MM....MM............employee. I............ T value of the conversion shall be-equal to the emDlovee's daily wage_and not limited to thewaqp�.qsstq .........value ffi................M...................... ...M—M............................................M............................... to the retirement funding value calculated above. ............................................ .................M—................. 35 13.04-Medical Certificate A medical certificate when..required by a department head director„or-division--director-shall consist of a written statement by a qualified physician indicating: A. The employee has been examined by the physician during the period of absence. B. The symptoms observed or measured by the physician. C. The stated diagnosis and medication and/or treatment prescribed. D. The dates on which the employee is expected to be physically incapacitated from work. 13.05-Temporary Light Duty A full-time fegalaf employee who is eligible for sick leave or occupational injury leave may be required or volunteer to return to work for an available temporary light duty assignment. Light duty work shall be determined by the department head director in consultation with the employee and the employee's physician. An employee on light duty may be assigned to work in any Village department. A light duty assignment shall not exceed sixty(60) calendar days and may be terminated by the Village prior�o that time limit; unless mutually agreed upon advice of the employee's physician and a Village assigned and paid physician, in consultation with the department director head,temporary light duty may be extended. Nothing herein-shall-be construed to.require the Village to.create or maintain fight duty-assignment-for an-ern fovee. Employees will-only be assigned light duty ........................................................ when the Village determines that the need exists and my as ►anq as,such need exists.; 13.06-Family and Medical Leave/A�S6) Pursuant to the•-Famiiv-and-Medical Leave-Act of 1993,the Village shaii.grant u-p-to-twelve weeks..of.iob..or--tected unpaid leave within a twelve-month period.to an eligibleemployee for one or more of the.followinq reasons the birth and-careotthe.em----- ..child.•(expires.12 months..after-delivery), the placement of a.child with the employee for-adoption-or foster care (expires 12 months after placeriient); ............... the.care-of the employee.s,spouse,-son,-daughter,ar parents who has.a-serious health condition or a-serious-health.condition-that makes the employee unable to perform-his or her-job, A. Procedures An.employee rnirst-notify-hislher depar En.ent director of the.need.far.a-Family.&-Medical Leave.of A,sence iFMLA) Tho employee must r omolete a-FMLA Acknowledgment,of.Responsibilities form andsubml it with appropriate_documentation-(see Section,Ej to regilr�st and obtain approval-for...FMLA Leave The_.--edical Certificate must be submitted-by the employee to the Director of Human Resources within calend r days ............ ......... •.- of the,employee°s.receipto..Acknowledgment-of.Resoonsibilities form., B. Provisions 1, Time Allowed An.eligible employee is.entitled to LID 12 weeks FMLA Leave within � calendar from J in arY. 1 to-December 31:. Leave taken to care for a-newborn or-newiy.piaced child.must.be.-taken...continuouslyt nless ...... ..... otherwise acreed to-bv theVillae .nwhtch.case. eave-mavbe taken in increments of one full work ai t .i ..r mbyhgib.................................................etitletaa ci ..totalday.- rriedcoup V .M - ,- - ........ - of 12 weeks to care fora newborn or newly.plaGed.child. The Vilage will exercise-its-right to designate time-off due to iniury on-or off duty or sickness a FMLA and will deduct that time from the-employees 12-week entitlement, 36 2., Job Benefits The...V...i..l.l.a...c...e...r.eau.i.r..es.t.h.a.t...it..s.e.mrl.ovees use.a.l.l..ava...i.l.a.b.l.e.vaca.t.i.on.,si.c.k.days....and..holidays w M....e..off 22 iVII2am1 If an elkqible employee express the desire to take temporary disability-leave throqq�.jMRE,.±�JMRE Igible 12p..p .................... .......9...............................................!ica jn of exhaustina their vacation time they may do so:.Th v must follow RF's .... .............................................................................. policies.in.@pp...Iyi!lq ry .............................will_... ........concurrently_.. ... ...................... .�isability leave run with FMLA Leave. The Villacie will.maintain the emplqyg�'s health. ..................... ....................Village. .12..@L§..if.th.e..emD.I.ove.e..wa.s..co.ntin.u.ousiv..i.n ......... employee........ ....................... ... service for the duration of the leave. An emDlovee who is making necessary health insilrance ............................................................................................................................................................................ .............. payments gigr.to...th.e...1.e.a.ye..m.qst..co.ntin.u.e to make such.p y !�!jta.while on leay.p...g.r..a.u.,horize . ...... ..... ......... .......... .............. appr opriate gyroll deductions upon return. .............................................................. C. Eligibility ][q.tg.g!iaibIe to..FM.LA,.an..e.m.r.)Iovee.,must have worked for the Villaae:..I)..at..I.e.ast..1.2..inon.t.hs..�!l��d.Rot..be . ............. ...... .................. .......... ... .... ........ ....•.............. .... ..... th.e..pri.o.r.1.2..months. Time is calculated on actual time .r.ked.: ..... ....the prior.. . .. .............. not trine but not worked.nor.unpaid time. .................................... D. Notice ...... ............... ..!pyj2e.Mqsjprovide notice. his/her intended FMLA Leave or need to be off for a q j!tNjUjq ......*............................*.................. a EIA !! . . reason as soon as a po ssible..kk�t...When leave is foreseeable the employee must ive at east 30 ................... employee. ----*.............must give notice and cog)p ................. ................................9 .jqtq±!j�.FMLA Acknowledgment of Responsibilities form. If a.30-day e is not pcssibl .............................. then the emr)lovee must provide. and comr)Iete the FIVILA Acknowledgment of Responsibilitiesgt�i complete ........................*....... .........................*...........................*........................................ ...*............ .... snortwithin in one. two business days from when the. for the leave.............................................................................................................................................................................. .know.n..to.th.e..e.mpl.ov.e.e).. .............to.the.. ...... If the emolovee fails to movide a 30-dav notice when FMLA leave is foreseeable and the Villaae needs extra .............................................................................................................................................................................................. time to prepare for the leave, the Villaae mav denv leave. uD to 30 days from the date it was received ........................................................................................................................................................................................................................................... notice. Failure to movide notice and comr)lete the Acknowledgment of Resr)onsibilifies form as reauire I, mav ............................................................ 9........................................................................................................ result in discipline. ..— ............................ E. Documentation Type leave Documentation reauired .................. ........................................................ 1. Birth of emDlovee's child Birth Certificate ............... employee's...................... .................................... 2. For mother's Drenatal and postnatal,care Medical Certificate ..... ........................................................................................... ........................................... .3... Placement.pf.a..child.wift.e.m.ployeelo.r. C.e.rt.i.ted..I.eaal..r.eco.r.d..o.f.r),I.@.cem.e.nt adopt ion 4. Care for em..ol.o.v ee.s.. s..pous.e..s.on.I daNjhjeL, Medical..Certificate .......................... pf.pqrent with a serious health condition.. .............................................................................. 5. Serious health condition which makes Medical Certificate ..... ......... .gE(qLM.his..or.h.qrJob ... ....... . ...... 37 F. Deadline for providing...... ...................................................................................... The leaal record of..pjqqgyjqnjj!nd/or the birth certificate must be returned to the..Director.of Human ..... -""***'*..............* . .............................................................................................................. .. ... .. ... ........Human ... Resources within 15 calendar days from the employee's receipt of Acknowledament of.ResDonsibilitic s e ...................................9............................M I................................................................Acknowledgment................. ................................. ... Medical.Certificate must be returned to the.Director.of Human Resources within 15 days of receiol. If the .... . .............................................................................. ... ...... .............................................911........................................................................ gjMpIgy ..le.............................................................................. ave until it receives the Ce .sate, ......... .............. .................... ... .... ...... ........ .... If the-employee .Egyid.e..d.o.c.u.m.e.nta.tion..or.does..n.o.t..pl�!)�kd!�.1t..i.n..a..ti.melv..m.a.n.ner...the.Vi.ilac ejm.gLy ..... .......................... ................ ..PROVIDE in.a............ ...............I ..................... ... deny±!!�.gMp.1gy ..................................................................................... .......... ... pg's..re.au.est..for..I.e.ave....F.Al.LU.R.E.T.O..P.R.OVIDE APPROPRIATE DOCUMENTATIO 14 IN A ... .............. ...... .......... ....................... ................ TIMELY MANNER.MAY.RESULT.IN_DISCIPLINE; The Villaae mav r u r p .1gy '91 gg.f0A[qinq his/her status and intention return ............................ ..... ............................................................... ....... to work. G. Employee.Equip..!gy.ggsjq .e .12in on FMLA Leave.for longer than 30 days must return their prop tgqq ent bel nqjqjq . .............................0......................longer !�....................... to the Villaae on the day before the.effective.Aay .gtment unless.otherwise.................................................. .............. di H� Secondary.Employment !�!jj ...... .................................. . Qjq I.............................................................................................I............................................. Aq ............................... gyjqDj.j.n any occupation or other employment while on FMLA Leave_ express written c)nsent of the �jg§...must follow applicable..secondary Village...!2yy Employees...i.n...termination Qnp .................................................................adg.r.y gqm!.y !m! . ... ........ ..... ... procedures. Reinstatement .................................. A!jy.AMp must..jqy . ........................... .. from FMLA Leave for his or.her own illness, obtain a release to return t).work ................................................................................................... from his or her.own.physician, jp .f..r.om.FM e.L.A Leav e.t e..e.m.ploy.ejesh...a....l..l...be....r.e...st..o...r.e d.....t..o.....h....s....o...r..h.e...r....o.....r.i.g i.n...a...position. os .i t...o.....n....or........a...n ....e...Uc i.v...a.....e..nt ........... with,tqAivaI equivalent p� . . gatim igAt ,q. y �Mpjpyg inthe t..D 10% of all Vil a .. emp ky..q&.M ybgj2f.ed restoration. to.avoid.substant.al.a . ..injury to the VilljqQ.. .... ...................... An.emoloyee.hasno.greater right to reinstatement than if the emp been continuously em)loyed j.ylina.t.h.e..F.MLA.r).e.riod., J... Discipline NO EMPLOYEE SHALL BE DISCIPLINED FOR TAKING AN APPROVED FMLA LEAVE. HOWEVER,THE ............................................................................. VIEL,...A...G....E......M**A""Y*...*D*'*'I'S'*...C-1 P,...L*I'N- ...A....N.....E....M-P-L-6-Y,...E-E,.....F...0....R*...F-A-1-L"I...N*'G*'.....T....0......C....O-M-ELY-WITH...THE...REQU.IRENENIS ....................*-........*..............*......**.............*.... EMtA,..Lq!jaE OF FMLA LEAVE, AND ANY OTHER VIOLATION 01: THE ............................................................................................................................................... VILLAGE.R.U.L.E.S.AN.D..PR.00.ED.U.R.E.S... E!qM. Qualified effip'eyeee Shall b8 gWted leave undeF the PFGYiS*gRr,Of th8 Family and MediGal Leave AGt of 1993 (W64). This leave vAll PF9,Ade up to lye weeks of job pFeteGted abseRG8 fFeFa weFk dugpg a twelve MeRth PeFled fGF the fG4GWR9 family"d FRediGal Masons- To GaFe W thS eFnpleyee's Ghild Aff biFth,OF plaGemeRt W adeptigR OF fG6t8F Ga6e; To GaF8 fQF th8 empleyee's immediate faMily MSFAb8F WhG har,a seFieus health GOndifies; TO GaF8 fGF a 68FiGUS health GOndifien that makes the empleye"Rable W P8ffGFFA his OF heF job. We Glubuliwe Employees who have been empleyed by the V IIa@e fGF at least one (!)yeaF and fGF 1,250 heum-GVW the P 1 all twelve FAGRths immediately PF8G8d.Rg the leaVe,EAall W gFaRted family and e. 38 GOFROARO the Twelve Week Peded. Employees aF8 entftled to t;'A'oA'4-m 'A';arlA'A-feeks of rmMLA leave dUFiRg a twelve FRORth P9Fied. The twelve F:ReRth PGFOA-d- OF.; FnA-asur-d-firnwn..t-.h.A- date the employee's fiFst FMLA leave begi the date- the employee does pFevide Retine C9RtiRuatffiGR of Health B8Reft. AR employee's health GaF9 beRefitS Shall Ige FnaintaiRed by the Village dwing the FMLA p8Fied und8F the SaMe GORld-ifi-e-Inis-lif. the employee had- NSA-R r-,A-Rfl-RUGUSIY employed dUARg the leave —;-A. .. if FMLA leave er,ROt GeYeFed by paid leave, as deGGF*bed iR SecAien 14.08.G. health GaF9 beReft Shall to be FRaoRta*Red--u+ider--th�---&a4ne-.Gor4ditio 6 ......................................... ........... FAteFAMARt dUAR@ thS POFIed Of URpaid leave shall be paid by the employee Of the employee rhee6er,to keep the6e GOVeFage6: Appl16afiGR-fw• wave G ffild Gaff OR SeGfiGR . bove:.aFe eligible .. weeks Of URpaid leave;h9WeYeF,employees Fnay Alize up to 5 days Of 6iGk leaVA ..aed �06.A.��30V2:- ' . .................. 39 40 BUFFALO GROVE PERSONNEL RULES CHAPTER 14.00 SPECIAL LEAVE Chapter 14.00-Special Leave Sections: 14.01 Approval Authority 14.02 Bereavement Leave 14.03 Court Leave 14.04 Voting Leave 14.05 Military Leave 14.06 Military Training Leave of Absence 14.07 Leave of Absence Without Pay 14.08 Occupational Injury Leave 14.09 Absence Without Leave 14.01 -Approval Authority A department director may approve requests for special leave as defined hereinafter in accordance with prockdures established by the Vllage Manager. Unless otherwise provided in this Chapter,employees with six(6) months or less of service shall be eligible for special leave without pay. Employees with more than sic(6) months of service shall be eligible for special leave with pay. 14.02-Bereavement Leave Bereavement leave shall may be granted for a maximum of three (3)working days to all fegulaF,full-time,anb part- time employees and for-a.-maximum.of one (1)twenty-four(24) hour shift to sworn fire personnel assigned to shift duty,in the event of a death in the immediate family. In extenuating circumstances,the Village Manager may approve leave in case of death of other relatives not included herein. When a,death occurs immediate family-of.an er7�p!!2yje.It!!e.individual department may send flowers or make a contribution m lieu of flowers in the name of the Village of-Buffalo ......... .......... Grave;-Any-additional-flowers-or.contributions-trom.the department or from individuals-will be done on the basis of individual.contributions and not from budgeted funds, 14.03-Court Leave A fegalaf-full-time,employee subpoenaed as a witness in a civil or criminal case, or selected to serve on a jury may sk►all be granted paid leave during their absence; provided, however,that fhey_provide_the_ department_director with a certificate that they appeared.and served-as-a tutor-or submit a-copy of hrs,subpoena if a-witness and-shall.remit to the Village any furor or witness fee in order to receive -ay for such>unr.sevcce-and related travel All payments provided by a court or.party for jury or witness ervice shall be turned over to the employee's department director head within-two (2}-weeks,of returning from the leave:-The payment shall be transmitted to the -Assistant.Village-Manager/Director of Finance Sef~tiees-for deposit. .An.emplot/ee may not be paid for_any such,hours.if the employee's testimony,-relates to in the.employee is a-plaintiff or claimant Once, the employees testimony is,complete,.he h return to work for the-remainder of-his work shift ......... ............ .......... unless otherwise instructed-bythe-Village: 41 14.04-Voting Leave Full-time Regalaf employees who live at such distances from the Village or who work such hours as to interfere with their voting in federal,state, or municipal elections may have two (2) hours off with pay for the purpose of voting. Requests must be submitted to department heads director.at least 3 business days prior to the election. .Vlthere..practical;..ieaye trust occur during.fhe frst 2 ....................f the.emoloYees.shift. 14.05-Military Leave A. Eliciibility. Regulaf Employees preceding leaving the service of the Village for the express purpose of entering the active uniform service of the United States during a national emergency,drafted into such service or employees subject to compulsory service who voluntarily enlist, shall be granted a military leave of absence without pay.in.accordant e_with applicable.law. The term "uniform service"as used herein shall include the Army, Navy,Air Force, Marine Corps, Coast Guard, National Guard and all auxiliary branches of said services in which either men or women shall be called to service, but shall not include services as civilian employees of any of the services. The term "national emergency"as used herein shall exist during such period as determined by the Federal government. B. Reemployment. An employee returning from military leave shall be entitled to reemployment benefits in accordance with applicable law. without 19% of seRiGFity oF etheF benefits, PFavidedd that he has been attempt shall made to 8#eF empleymeM OR anetheF PGPOOR of the saFF18 Glass,oF in a 610681Y Fek-Aed4a6r,. C. Salary. An employee returning from military leave may be reemployed at the same rate of pay he had attained,,..plus..anx.cost of living.adiustments,.if.ar�plicablet when granted a military leave. Any employee reemployed shall be eligible fora merit increase upon completion of one (1) year of service which shall include his time between his last merit increase and the date military leave was granted to him. B. Disposition of Vacation and Sick Leave. An fegalaf employee who leaves the municipal service directly for such military leave, may elect to be paid for any accrued vacation as he may be entitled to if he were actually separating from the Village service. His decision shall be noted on the personnel action form effecting the leave. If the employee elects not to be paid for vacation leave, then accrued vacation credits shall be reinstated upon return of the employee.Accrued sick leave shall be reinstated upon return of the employee in either case. 14.06 Military Training Leave of Absence A. All full.tirn .e.Fequiaf employees who are active members of the National Guard, or the United States rmed Forces.Fl LReserve , shall be entitled to a leave of absence from their respective duties,while em loyed under the orders of competent authority on active training duty,duty with troops,field exercises,or instruction for a period not to exceed fifteen (15) days in any one (1) calendar year. The employee shall be paid the difference between his active duty pay and his regular salary for scheduled workdays or shifts occurring during the leave of absence..In-orderto.be.eligible for this_benefit,the.emPlo.Y.ee.must present.their supervi. r.with a.eopX of their.military earrnnq.report wathm_twenttd.(20) business days of returrnnq to duty.with the lade, B. Full_time Olaf employees required to attend monthly training sessions which conflict with their norm I work schedules shall make such arrangements as necessary with their department director to fulfill their job obligation. C. Full-time Regalaf employees called to longer periods of active duty,such as in times of national emergency, shall be granted leaves of absence without pay. Reemployment rights shall be those provided in Section 14.05 of these rules. 42 14.07-Leave of Absence Without Pay A. iaf Full;time employees may be granted leave of absence without pay for personal reason when recommended by a department director head and approved by the Village Manager for circumstanceE which are deemed reasonable by the department directoro head and Village Manager.-The Viflage_Manaq--r_shall establish the terms and conditions of such leave. B. Requests for leave of absence without pay must be submitted in writing and shall specify the reasons for the requested leave. Leave may be extended beyond that originally approved, but in no event shall the original leave and any extensions exceed twelve (12) consecutive calendar months. Requests must consider the possibility of part-time employment with the Village during the leave period. C. An employee granted a leave of absence without pay may keep his life and health insurance and fet+rernent plans in full force during his leave by arranging to pay the premiums during the period of his leave. Failure to make such arrangements, or regularly scheduled premium payments.at the beginning-of each-month,will result in cancellation of the benefits. If a benefit is canceled,the rules and regulations of the carrier shall apply when the employee returns and seeks such coverage. D. An employee's anniversary date shall change to the date of when the employee returns from leave. E. Employees requesting a leave of absence without pay must be aware that any position may be eliminated or substantially changed;therefore,absolute assurance of reinstatement cannot be given. However,the illage will consider �e .placing the former employee in a suitable position to.-be determined,by the-Village. F. Employees returning from,a leave-of absence withaut,pay-will..return-at the-same.rate-of pay-held-at t_e.time the leave commenced including-any cost of I f applicabieI unless substantial Chang m the .............. position,orplacement_in-another.position has.occurred.. G. Failure of an employee to report for duty within three (3)working days of the expiration of leave shall result in termination. 14.08-Occupational Iniury Leave Any employee who sustains an on-the-job injury shall immediately report such injury, regardless of severity, to his immediate supervisor. The immediate supervisor shall prepare required reports of such injuries as soon as practical following notification by the injured employee. Employees injured on the job are covered by the Illinois State Workers Compensation Act. This law provides specific benefits. It is the policy of the Village to provide compensation to an employee injured on the job which,together with worker's compensation payments,equal the full salary of the employee,until the employee becomes eligible for other disability benefits, p ms- it.he..P eDsability Act. Supervisors shall be responsible for the investigation of accidents or injuries involving employees assigned to their work unit. Every effort shall be made to determine the causes of accidents or injuries and take preventive measure taker} as appropriate. 14.09-Absence Without Leave Any unauthorized absence of an employee from duty shall be deemed to be an absence without pay and may be made grounds for disciplinary action,,uo to and.includina dismissal by the department director head. In the ai}sence of such disciplinary action,any employee who absents himself for three(3)or more days without authorized leave shall be deemed to have resigned. When extenuating circumstances are found to have existed, leave may be granted retroactively upon recommendation by the department director head and approval by the Village Manager. 43 BUFFALO GROVE PERSONNEL RULES CHAPTER 15.00 HEALTH AND LIFE INSURANCE AND RETIREMENT PLANS Chapter 15.00-Health and Life Insurance and Retirement Plans Sections: 15.01 Health and Life Insurance 15.02 Retirement Plans 15.03 Continuation of Benefits 15.04 Continuation of Benefits Upon Retirement 15.01 -Health and Life Insurance Full-time Regular employees will be enrolled in the Village's group life, dental, and medical insurance program. Eligible dependents will be enrolled in the Village's medical and dental insurance program. (4/20199) 15.02-Retirement Plans Full-time RegulaF employees will be enrolled as a participating member of an appropriate Village retirement plan when eligible. . 15.03-Continuation of Benefits(COBRA) A. Under the provisions of The Consolidated Omnibus Reconciliation Act of 1986(COBRA), employees and their dependents may elect to continue their group health insurance coverage upon the occurrence of one or more of the following qualifying events: 1. If an employee's employment terminates for any reason other than gross misconduct; or 2. If an employee's working hours are reduced and he/she is no longer considered eligible for coverage under the Plan; or 3. If an employee should die; or 4. If an employee becomes eligible for Medicare and his/her dependent(s) is no longer considered eligible for coverage; or 5. If an employee becomes divorced or legally separated from his/her spouse; or 6. If an employee's dependent child no longer meets the definition of an eligible dependent under the plan. B. The employee or dependent is responsible for notifying the Village that one of the qualifying events has occurred and the employee or dependent may be responsible for paying up to 102% of the premium as provided by law. C. Generally,-coverage may be continued for up to eighteen (18) months:.The employee and dependent() have up to sixty(60)days from the date that coverage would end, due to the occurrence of one of the qualifying events.mentioned-above,to inform the Village that they wish to continue any of the group health behefits. D. Continuation coverage may extend from 18 months to 29 months for an individual who is disabled (as defined by the Social Security Administration) at the time of termination or based-upon-a,reduction of hours,provided that individual has given notice of the disability within 60 days of the Social Security determination and requested the extended continuation period before the end of the first 18 months. 44 E. COBRA also provides that continuation coverage will end for any of the following: 1. the cost of continued coverage is not paid on or before the date it is due; or 2. the covered person becomes eligible for Medicare;or 3. the covered person becomes covered under another health care plan; or 4. the plan terminates for all employees. 15.04-Continuation of Benefits Upon Retirement Under the terms and conditions of the Illinois Pension Code,eligible retired employees and their qualified dependents may continue to participate beyond the time limit as provided under COBRA, at their own expense, in the Village's health insurance program. Eligibility W PaF§G*pate OR the health iRsuFaRG8 plaR shall Gentinue unless the empleyee is eligible fGF iR6WFaAGe undeF .Eligible dependants may,maintain,coverage if.they.continue to be eli ihle,at the time the retiree becomes eligible-for Medic are coverage,.p . . . . ....................... ............................................ 45 BUFFALO GROVE PERSONNEL RULES CHAPTER 16.00 SEPARATION AND DISCIPLINARY ACTIONS Chapter 16.00-Separation and Disciplinary Actions Sections: 16.01 -Resignations 16.02-Termination 16.03-Return of Village Property 16.04-Discipline 16.05-Disciplinary Actions 16.06-Reduction in Force-Layoff 16.07-Retirement 16.08-Exit Interviews 16.01 -Resignations Any employee who good standing may resign from the municipal service by presenting his resignation in writing as contained herein. Department and division-directors heads must present notice of resignation no less than four(4) weeks prior to its effective date. All other employees must present such notice of resignations no less than two (2) weeks prior to its effective date. Resignations shall be promptly forwarded to the Village Manager. A resignation may only be withdrawn by the employee at any time PFOOF tO the e#eGWe date with the approval of the Village Mana�erand department director head. 16.02-Termination Employees may be discharged for cause,GF without due to un ................................. atisfactory peoman -violation of illage rules-and regulations,inability to perform the job,functions with or without reasonable accommodation, lack .-- of funds, curtailment of work,arany-other-reason deemed suffcient-by the Village 16.03-Return of Village Property Employees separating from the municipal service for any reason shall prior to separation, return all Village-o Any pay and beneft due the employee shall be wMheld URN GUGh PF and equipment aF9 ed or leased property and equipment in his possession and reoay.aay outstanding debts...............................to theillage (e.q-co -puter loan):, fFem any pay and benefits he'd by the Village. 16.04-- is, e-Standards_of CondLrct It shall be the duty of all employees to maintain high standards of conduct, cooperation, efficiency, and economy in their work for the Village. Department directors heads and supervisors shall organize and direct the work of their units in a manner calculated to achieve these objectives. Whenever conduct of an employee falls below a desirable standard, supervisors shall generally, point dut the deficiencies at the time they are observed. Corrections and suggestions should be made in a constructive and helpful manner in an effort to elicit the cooperation of the employee. Any action which reflects discredit upon the municipal service or is a direct hindrance to the operations of the Village government shall be cause for disciplinary action.-,_up to-and.includinq,dismissal. Circumstances constituting masons eaese for disciplinary action include but are not limited to the following: 46 BUFFALO GROVE PERSONNEL RULES CHAPTER 16.00 SEPARATION AND DISCIPLINARY ACTIONS A. The on duty use or illegal handlinglpossessing of alcoholic beverages or controlled substances. B. Adjudication of guilty of a crime involving moral turpitude or infamous or disgraceful conduct. C. Offensive attitude, conduct or language toward the public or toward Village officers or employees. D. Incompetence, negligence,inefficiency,failure or inability to perform the duties required. E. Intentional damage or negligence in the care and handling of Village property. F. Violation of any lawful and reasonable official regulation, departmental rule or a superior's directive amounting to an act of insubordination, or resulting in loss or injury to the Village or to the public. G. Commission or omissions of acts unbecoming an incumbent of the particular office or position held. H. Willful violation of any of the provisions of the eersonnel rules Village ordinances or any administra+e regulation of the Village. I. Inducing or attempting to induce any officer or employee in the municipal service to commit an illegal act,to act in violation of any lawful and reasonable departmental or official regulation or order, or to participate therein. J. Solicitation, receipt or participation in any fee, gift, or other valuable thing that is given in the hope or expectation of receiving a favor or better treatment than that accorded other persons. K. Use or attempted use of political influence or bribery to secure advantage in an examination or promotion. L. Failure to pay just debts due or owing, including taxes, licenses, or fines due the Village, or failure to make reasonable provision for the future payment of such debts, thereby causing annoyance or embarrassment to the Village,the employee's supervisors or embarrassment to the municipal,service. M. Absence from duty without leave. N. Excessive use of Village telephones for the conduct of personal business during working hours, or for unauthorized long distance calls. O. Claiming sick leave under false pretenses. P. Failure to maintain a satisfactory attendance record. Q. Solicitation of unwelcome sexual advances, requests or sexual favors, any verbal or physical conduct of a sexual nature or where such behavior interferes with the work performance or environment of employees, Village officials or the public. R. .Falsificatian.nf Village.Record y S. .Unauthorized sleeping on the Job.. T. Violation.of.departmental rules and regulations, standard.operating procedures general orders nd/or .... ......... t. ........... departure ntal.directives. U. Any other violation of these rules and regulations. 47 16.05-Disciplinary Actions Disciplinary action may involve any of the following: A. Oral Reprimand. A verbal warning to the employee that if his actions continue, a written reprimand will be transmitted to the employee-and department director. B. Written Reprimand. A written reprimand shall be transmitted through the appropriate department director to the employee and the Village Manager and shall state the specific actions leading to the reprimand. C. Suspension. Suspension is the temporary removal from duty status either-with-or without pay of an employee for cause. . Suspension shall be imposed Fesemmended y the department director..The department director or division-director shall notify the Village-Manager and --irector of-Human-Resources prior to-the imposition-of anv suspension_when..practical. aPPFOY8d by the 11-ge MaRageF a► #DFr�#er:a#�iuraa�Reset.rces: 1. An employee may be suspended for an indefinite period when the department directod head determines such action is necessary and in the best interests of the Village in cases where an employee is charged and awaiting trial for a criminal offense involving matters prima fascia prejudicial to the reputation of the Village. 2. When an employee has acted or is alleged to have acted in a manner uvhich-wou......ld ea to be reason cause for dismissal,the employee may be suspended for a period not in excess of ne (1) ................ month while such charges are investigated. 3. Whenever an employee is suspended pendingeF internal.or external investigative outcomtefits. s and is subsequently exonerated,the employee shad may be reinstated without loss of pay or be 4. Subject to-the..proyisions-of the FairStandards-Act,_an employee may be suspendedfor a period not to exceed €�ive-f�)one-hundred eighty{18Q)-calendar weFking days for specific,i easan cause,with Village-Manager-anproyal. h theok f#nr:e::t led. f- 12 ' fi .( )calera�iar d ays#eF Specific satire. D. Demotion. An employee may be moved to a position in a class with a lower maximum salary rate for unsatisfactory performance-or Wieur misconduct. Demotion shall be recommended by the department director head and approved by the Village Manager.and,Director of-Human-Resources. II E. Dismissal. Dismissal shall be recommended by the department director and approved by the Village Manager and Director of:Human-Resources,.-Dismissals shall be-earned-out by the-department.director.and.._,irector of-Human-Resources, 16.06-Reduction in Force-Layoff A department director may separate any employee without prejudice because of lack of funds or curtailment of work. However, no regular employee shall be laid off from any department while there are probationary, part-time, or temporary employees serving in the same or related classes of positions in that department.An appointing authority may,with the approval of the Village Manager,appoint an employee who is to be laid off to any existing vacancy in a lower class for which he is qualified. All other factors being equal,employees shall be laid off in reverse order of their total service with the Village. 16.07-Retirement All regular employees are eligible for retirement benefits at age and length of service requirements specified by the retirement plan in which they are enrolled.Applicants for retirement shall follow the procedure as set forth in Section 16.01 and must also contact the payroll department to complete appropriate retirement plan procedures. 48 16.08-Exit Interviews Exit interviews may shall• be conducted by the Village Managers.-Department.Director and/or Director of uman ............................................................. .. . . . Resources prior to issuance of the final paycheck to employees who resign, retire, or are laid off. A report of a exit interview shall be placed in the employee's personnel file and will be reviewed with the department direCtor 49 BUFFALO GROVE PERSONNEL RULES CHAPTER 17.00 EMPLOYEE SAFETY AND DEVELOPMENT Chapter 17.00-Employee Safety and Development Sections: 17.01 General 17.02 On-the-job Safety 17.03 Training and Development 17.04 Uniform-Clothing Provisions 17.05 Attitude and Appearance 17.06 Service Recognition 17.01 -General The Village Manager in cooperation with department and division directors heads along with the Village's Ex+cutive Safety Committee shall be responsible for the development and administration of programs relating to employee safety and development. This shall include providing for the general health and safety of Village employees as well as other matters concerning employee relations. 17.02-On-the-Job Safety A. The Village Manager shall make every effort to promote among employees and in the departments mabmum standards for on-the-job safety.All employees shall be responsible for performing work assignments in the safest manner possible. Prime consideration shall always be given to safety in all work situations. B. Supervisors,division directors heads, and department directors heads shall: 1. Be responsible for the establishment and implementation of appropriate safety standards within their respective activity areas, for periodically reviewing accident frequencies to determine and correct causes, and for identifying and correcting safety hazards. 2. Ensure that all new employees, including ..temoorary/seasonal, terapera , and/or pa -time employees are thoroughly advised,instructed,and supervised in necessary safety policies,pr ctices, and procedures. 3. Implement and actively support the Village's safety program. as d-e-e-urnented in the Village's"Safety PFe@Fam Manual." 4. Arrange and conduct safety meetings, inspections and training sessions. 5. Provide and/or require equipment necessary to adequately protect the health and safety of employees. 6. Immediately investigate accidents, and prepare all necessary forms for documentation and future prevention of on-the-job injuries and hazardous conditions. C. All employees shall: 1. Be thoroughly familiar with safety requirements and practices applicable to their respective work assignments. 2. Actively observe safety practices, and report unsafe or potentially dangerous conditions, work practices and accidents or injuries to their supervisor immediately. 3. Refrain from engaging in horseplay,wrestling, hazing of co-workers, and any other unsafe practice under penalty of disciplinary action up to and including dismissal. 4. Require all employees under their supervision to comply with all applicable safety rules and practices. 50 5. Use reasonable precautions in the performance of their duties and act in such a manner as to assure maximum safety to themselves,their fellow employees and the public. 6. Never remove or make ineffective any safeguard, safety device or safety appliance except for the purpose of replacement, repair or adjustment. 7. Keep their work areas clean, orderly and, to the extent possible, free from all recognized safety hazards. 8. Work in appropriate clothing,including footwear,suitable for the type of work being performed and shall wear or use appropriate safety devices or personal protective equipment as provided, or directed. 9. Wear properly fastened seat belts when driving or riding as a passenger in a Village-owned vehicle, or in a personal vehicle while on Village business. 10. Comply with all applicable local,State and Federal traffic laws when operating a Village vehicle or personal vehicle while on Village business. D. Alcohol and drug Policy for Commercial Drivers License Employees The Village, in compliance with the U.S. Department of Transportation Federal Highway Administration's published regulations(Title 49CFR)implementing the Omnibus Transportation Employee Testing Act of 1991, shall maintain policies and procedures for testing Commercial Drivers License(CDL) holders for the misuse of alcohol and controlled substances. The purpose of these policies and procedures is to prevent accidents and injuries. Copies of the Village of Buffalo Grove Alcohol and Drug Testing Policy for Commercial Drivers License Employees will be made available to CDL holders. 446" 17.03-Training and Development A. The Village shall promote_ the t ainin of its employees so that services rendered to the Village may be more effectively delivered. Trainingriav be at time of recruitment, in-service,si3ecialized, professional or academic. Training shall be determined by the de artment director or their desi nee. No reimbursement for trainingshall be made without such a royal. B. Expenses for recruit in-servicespecialized and professional training including tuition reclistration, fees supplies, and materials may be reimbursed by the Village. Travel and related expenses may be reim ursed or advanced as noted within these Personnel Rules. Employees pursuing academic instruction will be Aciible for reimbursement of tuition and fees only upon com letion of course work and accordina to c1rede, as provided in these Personnel Rules and detailed below. Traininq shall be supported bV an approved Travel and Traininq Expense ReporLincluding academic trainincl. As with travel related expenses, all receipts as well as final grades must be submitted in order to qu G for reimbursement. C. The following types of training are offered employees: 1. Recruit Training. Formal training programs which must be completed during the probationary period following original appointment as a prerequisite to continued employment. 2. In-Service Training. Training conducted during working hours on an individual or group basis to improve skill performance, introduce new techniques, and/or keep abreast of developments in the employee's field. 51 3. Specialized Training. Attendance of vocational,technical,or professional training programs directly related to municipal service functions. 4. Academic Instruction. Completion, by correspondence or classroom attendance, of course work provided by accredited educational institutions where such instruction will benefit the municipal service. actor-s pr+a :a{ eval. D. UVith.departmenta#-approval,all expenses for recruit,in-service,and specialized training including tuitior},fees, supplies, and books will be reimbursed by the Village. Travel, lodging, and other related costs will be reimbursed as provided in Chapter 18.00. E. If funds are available employees pursuing approved academic instruction are eligible for reimbursement of tuition and fees only upon completion of course work and according to the following schedule, Grade Reimbursement A or B 100% C 50% D or less 0% F. When requests for training and reimbursement exceed funds specifically budgeted for that purpofe, the department director head may provide for partial reimbursement of expenses in order to extend t aining opportunities to as many employees as possible. 17.04-Uniform-Clothing Provisions The Village will provide for the uniform and special clothing needs of its employees,,-as-determi.ned-hy-the, ig lia . . .... . . . . These needs will be met by the purchase or lease of the appropriate uniforms and clothing,.at.the.discretio. of the Village. The employee will be responsible for proper care and use of clothing and uniforms and the laund ng of same, if appropriate. Each department will develop a replacement schedule based upon normal wear and usage. 17.05-Attitude and Appearance A friendly and courteous attitude by Village employees toward the public and co-workers is required at all times. Similarly, employees are expected to deliver prompt,thorough, and efficient service to the public to the best of their ability. All employees are required to maintain a neat and clean personal appearance including clothing, personal hygiene, and grooming appropriate for the position held. 17.06-Service Recognition Employees who uniquely distinguish themselves through performance or innovation will be honored and recognized by the Village. Upon recommendation of a Department Director and approval of the Village Manager,such recognition may consist of a plaque, Certificate of Appreciation, or Resolution presented to the employee by the Corporate Authorities. Length of se-P&-e-shall be FOGOgnized by the PF86ORtAtiAR Of R AARFiGe piR to employees who have GOmpleted five (5), eaFs of te the . led by , ±n- #4e_atrnmor#.�#. 75;0 FeGehfe U.S. Sw&gs ReRd ar a.ci#t:c +t+ieate+►�the ar� a �t of50;-OQs:. and 25 years of E�ay- 52 in the following .§g!yice shall be recognized :.yj gg�of service = Pin .... ............................. IQ.Mn..oWservice G lassware Set or o c ......M. . .1.§.y!�AE§..o.f.se.rvic.e..=..P.e.n..Set..o.r..compA.rable.aift... ................ .. ....... ....... ... ......... .................. ZQ.y 9�................................................................................. ................. .ggE�..;f service= "Choos -Your-Gift"or department selected. valued at$150.00. .pg§,of service= "Choose-Your-Gifr.'..or.deDa.rtment..sel.ected.,q.ft.vgtlu.gd..a.t..$.20O...O.O... 30.years of................................................................... .....department......selected.gift...valued ... ......... .... service= "Choose-Your-Gift"or department selectedgift valued at$250.00. -Your-G.ft" or department selected,gift Wse,r,v,,ic,...e....= `Choose. ....*"*"**'**'*...............!........ department selected *Iift"Va,lLi,e,d,*at.$.5.00...O.O... c*...e....="",,C h.'o o s'e......Y...o Your or deoartm!jt.�.q!!� valued at$1.000.00 .......................... ....................................................... ................................................... Full-time and Dart-time e p .jqM....jg!np ..IQy .[N emploXees_are not m ...... ............. ....... ... ............................................................ i!lttlgl.A.�sgrvice..a.w.a.rd..undeE.t.he.te.r.ms..o.f.1h.is..P!12q ..........award...... ........... ................. ... ..... Presentation of gifts shall made on the tMp.1gy ............................................................................................................ 2 !;�� q ..@Ky2iversary date. Recognition of years of service shall tqke.p!pc.e. the.a...t. a.n.n.. a.l.�g[jqqy.par ty, -time e lo es will Eg]pjQy .................... ....... .............. gt�.whg retire from full-time employmentwith the Village and subseguently become Dart ...............*........ not be credited .......... ................... policy. 53 BUFFALO GROVE PERSONNEL RULES CHAPTER 18.00 TRAVEL EXPENSES Chapter 18.00-Travel Expenses Sections: 18.01 Policy 18.02 Travel Advances 18.03 Reimbursable Expenses 18.04 Per Diem Allowance 18.05 Non-Reimbursable Expenses 18.06 Use of Village Vehicles 18.07 Vacation Combined with Official Travel 18.08 Travel Reimbursement or Repayment of Advance to Village 18.01 -Policy The-Village,of-Buffalo-Grove-shall provide to-emplovees reimbursement ment for travel and related expenses while carrying out official duties,or attending approved professional conferenc as and training courses.,EmploYees.�will.be.expected to exercise good judgement and proper regard for economywhen incurring travel.and traininq-expenses. .................................................lic t to apply-only to those travel-and training-situatio-s that involve the reimpursement to employees for travel tra�nmg-expenses. 18.02-Travel Advances A travel advance may be issued to an employee if approved by the department head director and Village MaInager. Requests must be submitted in the form of an approved Advance Check Request and Travel and Training Expense Report and forwarded when the -Department-of.FinanGe-and-General-Servi•Services for processing.Travel and-Tra�nmg Expense-Reports-will-be-submitted in duplicate -One-copy wll.be held by the nance ........ ..... ......... Department.to-support.any-advance with,the second-copy returned-to-the..employee The-second copvJ to.-be retained-for use at the conclusion of the travel training session-for submittal with receipts to support,either the return ........................ ......... ......... of advanced funds-or to request further-expense- reimbursements, 18.03-Reimbursable Expenses The following expenses for approved travel may.sball be reimbursed according to established allowances orlactual cost: A. Air travel at coach or economy elass.fares. B. Ground transportation which includes bus,train,taxi.or airport shuttle services.Ground transportatio•-could include the cost of a rental vehicle.•,Rental-vehicle-Costs-should-be identifed-as.part-of-the-docume-tation ................................................................................ submittal to the Village-Manaaer-as-well-as-the reason for retaining-such-transportation. In-a dition ... .... - transportation costs if a-Village.owned vehicle_is-used•to travel is of this-exp_..-se. C. Direct travel by personal vehicle at the rate authorized-year-to-Yearf by the Internal Revenue Service or at an amount equivalent to round trip airfare,whichever is less. D. Parking fees and tolls. E. Overnight lodging. F. Conferencettmininq fees. G. Per Diem Allowance H. .......................................................... ilt / ti 54 { 18.04-Per Diem Allowance A per them allowance to cover meals,aGtivities,and all Oth8F FRiSG81'aneous expenses conference/sernin.a.r..sP9 Isored events, and tips will be provided at actual cost wh i c hever s ies s. The per them allowance.�W-Wpr-o`raied-for time spent in travel status for less than one full day. Eq�.p!!Ep�ag� clarification,the followina standard will.app B. Travel initiatina from home after 12:00 Noon-112 Pei- Diem C. Travel initiatina to home before 12:00 Noon-1/2 Dav Per Diem / The following travel expenses shall not bm reimbursed oradvanced: A. Costs incurred bya person not employed by the Village accompanying an employee. B. Personal expenditures such as valet laundry and cleaning, entertainment or side trips. 18.06-Use of Village Vehicles Village autemebi!96 pfovided vehicles may be used to travel to destinations up to 200 miles (q!jg�.y�slyffrom I Wffalo .p!� nned trips beyond 200 miles are to be ar)Droved by the !�E.pEi r to use. Gasoline purchases are reimbursable when accompanied by a valid receipt. 18.07-Vacation Combined with Official Travel Employees wishing to combine m vacation by private vehicle with m business or convention thp, must have their department director'ci head's approval. The employee shall be reimbursed for travel to and from the destina�on as provided bv Section 18.O3 (C). 18.08-Travel Reimbursement or Repayment of Advance to Village A Travel and Training Expense Report must be completed within five (Q)tqQ1j8)WA[kkqg days after returninbfrom a trip whether it is for an amount due the employee or for payment of any unuse d travel advances due the Village. All Travel and Training Expenses Reports must be approved by the department director-4ead and Village Minager before processing for payment will beauthorized. All Travel and Training Expense Reports submitted, whether to includereturn any unused advance or to request reimbursement must include all receipts. Failure to i disqualify a reimbursement requested.A T-FaVel and T-Faining ExpeRse RepeFt must be Gemp! ted within five 5" 55 | BUFFALO GROVE PERSONNEL RULES CHAPTER 19.00 RECORDS AND REPORTS Chapter 19.00-Records and Reports Sections: 19.01 Personnel Records 19.02 Service Register 19.03 Reports 19.04 Confidentiality 19.01 -Personnel Records The Director of Human Resources in coniunction-with the Department of Finance and General Services is ereby ............................................................................ ................. ....... designated as the central repository for all personnel files and records of the Village. 19.02-Service Resister The Village Manager shall cause to be maintained a service register of all employees in the municipal service identifying for each the class title,the departmental assignment,salary rate,dates of employment,employment history and such other data as he deems appropriate. 19.03-Reports Every appointment,transfer, promotion, demotion,termination, sick leave, vacation leave, and other temporary or permanent changes in the status of employees in the municipal service shall be reported in writing. The Village Manager is authorized to prescribe the time, manner, form, and method of making any written report as may be stipulated in any of these rules. 19.04-Confidentiality Personnel records shall be confidential.--Under-close-supervision., an employee shall be allowed to revi�w his personnel file twice a calendar year during business hours or more frequently if approved by his department director. Personnel records shall not be released to a third party unless authorized by the employee or as otherwise required or permitted.by law.Medical records shall be confidential and stored in a file separate from.an-employ!; sa. er onnel record file. 56 BUFFALO GROVE PERSONNEL RULES CHAPTER 20.00 PROHIBITIONS&PENALTIES Chapter 20.00-Prohibitions and Penalties Sections: 20.01 Participation in Political Activities 20.02 Discrimination 20.03 Employment of Relatives 20.04 Release of Information 20.05 Media Relations 20.06 Gifts and Gratuities 20.07 Sexual HaFa66FA8R Anti-Harassment Policy 20:08 Anti-Workplace.Violence-Policy ........................ 20.01 -Participation in Political Activities Employees are prohibited from bringing their political affiliations to bear on their official duties. Specifically, the following political activities of employees are prohibited with respect to participation in federal, state, or municipal elections. A. Campaigning,fund raising,or other partisan political activities on Village premises while in the performance of duties and responsibilities as an employee of the Village. B. Use of official working time or unauthorized use of Village resources for political activity. C. Promising any employment, position,work,compensation,or other benefits as consideration,favor or reward for political activity. D. Performing political activities at the direction of a supervisor,department director-head,or other Village�fficial. E. Using status or position as a Village employee in an endorsement or solicitation of votes in an election. 20.02-Discrimination No persons in the municipal service,or seeking admission thereto,shall be appointed,employed, promoted,demoted, removed,or advanced on any basis or for any reason other than qualification and merit ferthe sePAGe or lack thereof. 20.03-Employment of Relatives A. It is the policy-of the-Village to provide-all-employees-with ecrual._!!?.g!t-opportunities_for ,areer .................. advancement without fear of favoritism or penalty,actual g plied_...based on family relabons Relativ shall .....im. ......... .. .. ......... be defined in Chapter 2.39-of these Personnel Rules. B. No relative will be assigned-or_hired into position-where the employee would-be,reauired tosupervis--or-be .. ......... . ......... super►nsed-by another relative,,whether,directly or indirectly:--This policy is-not intended to pr. ude employment,of relatives in other departments within the Village In addition, it does not -a plv to ......................... ......... .. . .................... . temporary/seasonal-or student intern-employees. C. If employees in-a-supervisory-relationship-became-related_after-employment,-every-effort-will-be-m.de-to transfer one of the employees to positron or shift where no supervisory relatianship-exrsts... .................................. ......... .......... ................ . D., Exceptions to .his.policy,may be approved by the Village Manager. E... ,This-policy is.intended to,comply.with.the-requirenrents of all-applicable,federal,state andlocal laws. fir.a+�y faFly asiatior;: tm ►isipal-sesyise 57 i 20.04-Release of Information All employees are expected to exercise good customer relation practices and be ambassadors of the Village and,to the extent possible, answer general questions about the policies and practices of the Village. Requests for specific printed information, unpublished reports,written or verbal reports about meetings not subject to the Open Meetings Act, plans-in-progress, matters of internal business affairs or matters related to the personal affairs of Village employees or officers shall be referred to the Village Manager, Director of Human.ResourGes_or Department irector and shall not be released by an employee unless specifically directed to do so by the Village Manager, Dire-tor.-of Hum.an..Resources or Department Director. 20.05-Media Relations The Corporate Authorities shall be the primary spokesmen for the Village. When theY.:bens are unavailable,thet5l. 11age Manager shall be the primary spokesman for the Village. Village department directors#earls artheir-designe may confer with representatives of the news media on matters related to their departments. 20.06-Gifts and Gratuities Employees shall not seliGit, areept eF agF8e to aGGept gifts of a Wket value iR exre6s of$W0.09, OF seFYiGe6 with Ernoloyges-shall-not solicit,.accept-or-agree.to accept-any-rrift.of.any kind-from-any.person-or-business-enti dginq business or wishing to-do business with the Village,-except where said gift is.expressly permitted-by the Sta te and ........... Village of Buffalo-Grove Grft-Ban.-Act,_A "gift';..-means any gratuitvt discount,-entertainment -hosraitality...loan,, forbearances-or other tangible or intangrblertem-having monetary value including_-lout not Irmitedto,cash, fo and ....... ..... dank, and-honoraria for speaking engagements related to-or-attributable to government.employmentor the -ffeial position-of an-employee-Employees shall-comgly-with the State and Vdfage-Gift Ban Act at a{l times, 20.07-Sexual HaFa66men. Anti:Harassment-Policy The-Village,of Buffalo Grove is committed to.providing its etriployees,vendors-and-visitors with.a-productive environment which is free of mtgriidation and harassment.whether based on race,color,.gender,rrrarital-or ...... parental status,-age,.religion,.disability,-national-origin,-ancestry or sexual orientation Harassment is a.violation of federal .state and local laws.The Village will not tolerate, harassmentof any in the-workplace, ..................... ... To ensurethat,no,employeevendor-orvor is-subiected to such.harassment,theVillage strictly prohibits any offensive or unwelcoir�e,phusicalLwnttent or spoken conduct regardmq.any.person Braces color gender, marital or.parental status,age,-religion.,rJisability,national origin ancestry-oi sexual_orientatian,...is the.po.icy of the Ullage that all empfoyPes_avo+d offensive or rnappropnate.behav�or-at work,mcluc inq behavinr.a.... ernploXees and between employees................................ visitors All employees ...e to act respor7sibiy.to-help maintain a comfortable,workina environment free from harassment and intimiation,-Any Village employee who-violates this policy will be subject to-disciplinary..cti.n_L including termination. Sexual-Harassment-means any-unwelcome-sexual-advances,-requests for sexual.favors-and.other verbal-or .physical.conduct of asexual_nature when: A. Submission-to such is made either or.implicitly a..term_or condition-of_an indi dual's employment-or receipt of l/illage-services;-or B, Submission tosuch.conduct.by anindividual_is.used-as the-basis-of-any..employment or servicedecision affecting the individual;-or C. Such conduct has the purpose orof-substantially interfering with the-work performance of an ....... employee-or creatmq,an rnt�midating hostile or.a�fE..nsive.envEronmen..for employees vendors or i vistors................. 58 i No.Villa�e-Managg ,jirector,supervisor,or other employee the authority to engage in_such_conduct or to alter another emplo�ree s terms.or.conditrons of emplovnjgRtkased-onthe emploYee'srefusal to submit....--•- to-such.conduct. The Viliage.strictI prohibits.its.managers,_directors�supervisors,and other.employees from implying.or suggesting.that.an.applicant or empl4Yee's,submission to or refusal to submit to sexual advances .. .....................................................................•----• . -•-•--.. or.participation in.such sexual conduct is,a condition of continued emplo mentor receipt-of,anx iob_benefit .... ..... .... ... .. .... ............................................... (including joh.assignment,.compensation.advancement,career development,,or any term.or condition of employment}, Examples,of.Sexual-Harassment Include (but not-bv way-of limitation): .... . .. .. ... .. A,. Pressure for sexual activi subtle or overt .. ..........................•. --........h!............... ---------•-- B„ Unwelcome touching.or intimacy,including pinching, pattinc .or_hugging; ... . .................................... C_, 1nsu!t[1q gN.Egding or_obscene-sexual remarks .in.nuendoes iokes.or-conduct; . ... .�... . ....... D. Postinq.or displaVof.sexually offensive,or.dearading-materials in the_workDlace such pictures.or cartoons; E... Epithets,..slurs derogatory remarks necrative-stereotyping_based on gender; .....t............. F, Comments about sex life or bogy.parts;_and G. Repeatedly asking_out fora date someone_who.has refused. Factors that Establish Hostile Work Environment include Sexual Conduct which is: ......_. . .............•--------------•-........................------------.................•-•--•--------------- A„ Frequent.and severe: or B, Physically threatening.or-hu .iliatinci;.or C, Interferes with ioh performance;_or .................................. D•, Discourages...... ee(si,from.remaining_on theiob,,or-keeps.employee(s�,from advancing in their career. Furthermore,the following.behaviors if based on race, color,gender,-marital status age,-religion,.disabilitx, .�....... ............ ..... .•----......... �.. . . ....... ...... ....... ........... ... national origin-,_ancestry orsexual-orientation-,-are-improper_and_against the-policies_of the Village-: A. Use of epithets,slurs,.derogatory_remarks�negative_stereatypinq,.or other threatening,intimidating or hostile acts that relate to such status;.or .......... B. POSting,_dlsplaxlnq-or circulating•.written-or.graphic..t:naterial.that..denigrates..or shows-hnsbiity..or aversion to an individual because of such status. •.................................................•--------......................----•---------------------•-- All-employees-are encouraged-to-raise..questionsthat they f.riay-have regarding.these issues with..his-or her Department........................ irector the Director of Human Resources the Assistant Village Manacrer{s} Anx Village ...�. ......... ........ employee.who.feels he or she has been the victim o.. ar�y type.of harassment from anyone, including ............. supervisors,_staff,.co-workers,,or in some cases non-e'mplovees such_as-vendors.or visitors,.should report ..... ............. the matter immediately to,his.or her Department Director the Director of Human Resources or the Assistant ..... ............ ............... .....�.. .."...... .... .. ..I................................... Village.Manager{s};.LikewiseL_any,emplayg AhQ.believes.he.orsheisbeinq.discriminatedagainst_because ........... other.employees are-receiving,favored treatment in exchange for sexual favors, should.brinq this tothe ........ attention.of.his,or her Department_Director, the Director of Human Resources or the Asstantlle ............................................................ Managerfs},-This is the proper.and.required.course,.The.very.nature of harassment and discrimination make .................................................•-----............ it.yirtually impQsst!e•to detect unless the employee.beina.harassed.registers.a.complaint.with-an..appropriate .................... ....---••-•....................... . . . Village.representative, 59 All complaints .p ..Igints of harassment are seriOUS...Thorough and ap.pqpEjqtqj!jy�qatLqAtions of complaints will be ..................................... ...........................complaints, conducted.pEgMp.11y..App....[9pri te measures will be taken to.kee the complaint as confidential.as possible. .. .@ .........p............................................................................................ There will be no retaliation o remisals of anv kind.against any person.for havina made.a good fait j!jq.Ujr ........................................h. ....................................................................... .......... .................... rticir)atina in an inve ,q!j.j?f.sexual' h'a'r'ass'ment or discrimin a...ti.o...n......or....for pa........................................... stigation.of sexual harassment or discrimination. If You Believe You Are a Victim of Harassment: A. Tell the harasser.to.stop p�!.Aq!jjQt.jq1era1e...th.e. ...o.r..h.e.r..conductJs...unwelcome and thaty ... ... ..... .................. ... ........... ....................... B. REPORT the incident or situation to your Dep .................................AqMg2t.Qire.ct.o.r..Dire.ctor of Human Resources or ......................... Assistant Village..M nNA[(§)., C. If vour Der)artment Director is the harasser, report the behavior to the Director of Human_...... ...............................................................................................harasser,. ....................................................................................................................... P.1.th.e..Assista Assistant ...... ................... ..... ..Village.. ... D. Regardless.o.f..who..r.ece.ives.t..he...n.it..i.a.l..rero.r.t....t..h..e.matter.... ..will.be..promptIv a.d.d.r.esse.d.._an.d.h.andled.as appEgOialt.. Vijtpqg.Rrocedure for ReDor.ti.n...g.Harassment: A..A. An emDlovee who believes he or she has been the subiect of.any form of harassment or I................... ... .......... An should immediatelv make a complaint to his or her Department.Director, Director of ................ .................. ............................................ Human Resources or Assistant Villaae Manaqg[(a).. ................................... .... B. The Department.Director or Assistant ViIIa.qg.Mp.Onj.q qported incident and ............................................................................................... .......................................... .pLq!np ..........j[y..jqrwa.rd...the...complaintl.p..th.e...Director Resources. The Director of Human ...* ... ..... ........... .. .... ... ...... ............................... Resources will notifv the_ Manaaer that.a complaint.has been made. .............................................................................................. . .. .... .. . .. .................................... C. A..p.LqMp.1..q!lq.1�QLgl�q�.investiaation of.all allegations. be conducted and all- persons.will be .... . ............................. .. ....................................................Director. ................................ .... . .. . . ............... treated respectfully. The investigation be coordinated. the Director of Human Resources. ............................................................... ............................................................................................................................ employee,the.alteged w.;angdaer.and.any.witnesses,.as,appropriate will .be..................interviewed..as..r)a.r.t.of.t.he..i.nve.stq.@�QU ..... . ....... ..... .................. ......... . 2. A record of the comr),I.a.i.nt.a.n.d..fi.ndi.nas..w.i.I.I..be.p.repa.r.ed..@.nd..b.e.com.e.t).@.rt..of.t.he..comn.l.@.i.oI investigation fit-- 3. The COMDIaint investigation file will be maintained. .fEqm.q!jy.p!pp 12 P.P�a'nagl ......................................... yAq'a. .!gint will in no way..bg..use.d...aaain.st..a.n..emr)l.ove.e....n.o.r..w.i.....ilha.ve.Anv ... ......... ............... .... .......I........... . ......... ....... advers.e..i.Mp individual's.emDlovment. ............... complaining.. ....................................................... D. The.Villacie Manacier,the Assistant Villa e.ManilqA(.(§).,I�g.p!�pgf!g2�IRt.girector and the Director of ........................q ................. .................. . . ..... Human... .....-Resources'-***'*"...--",w,-il"l"*r*'e"v'i"e"*w' the results.of.the investigation, -t-��jh--at)r-)e-ns-to be......................... ois found appropriate investiciation to have violated investigation............................................... this policy will ding disciplinary action, up to and including including..............disciplinary �!...Eg. termination. Disciplinary_actions.can1a.gae.1ro.m.issuance of a documented.warnina..ur)...to..an.d. including termination.of p!gy 1,.dgp.,QRdjq.q.j2j�.jhe evidence uncovered in the investigation.ffl�.................................Am ........................................................................................................ the nature and severity of the offense. A written record of each action taken pursuant to this r)o{icv ........................................................................................................................................................................................................... ........... will be maintained separately from any The record will reflect the conduct ...................................... ................................................................................. arAjleq2q.co.nduct and the discipl..inay.meas.u.r.e(§).,...f...a..jy, .i.mp ininci employee and ................................. ..... receive written notification.LN��qiRq..ftq.,qqtcomq of the investigation upon ................................................................ ..........................................investigation......................... its completion, 60 i An effective anti-harassment policy. gquires the supportand-example-of_Village personnel in positions-of ............................................................... ....... authority,.i=mpioyees,,offcials-or agents of-the Village who engage in.harassment or retaliation or who fail to cooperate with a Village.sponaored.investigation.of harassment-or retaliation-will-be.subiect.to.disciplinary measures Likewise,.empia�rees,.offcials or agents of the Village who refuse to-implement remedial ..... .......... ...... measures obstruct.remedial.efforts of other Villaqe-employees-and/or-.retaliate.against.complainants-or ...t. . ..... .. .. . . .... . . . .................................... witnesses will be subject to.disciplinary measures•; ................................................ All,employees and.other Personnel,including-elected,and,appointed-officials are required to•review and-sign ............................ a.copy,g this.Village.Anti.Harassment.Policy and-return-a--copy to the-Director-of-Human.Resources,.By, .. signinq.a copy.of this..poircy,...each._person acknowledges its receipt, and his or her-agreement to-act in accordance with.the qurdelmes-set forth above and asthey.may from ti......................................................to time by the Ullage ..... An.employee who.believes that he or she has been the subject of harassment or retaliation for complaining ....................................................................................... about harassment may alsocontactthe Illinois Department.of Human.Rlghts,.For further information contact .. ..... .... -------------- •--................ .. ... . . ....... .. the Illinois,Department.of Human Rights at(312)814:6200. 61 VILLAGE OF BUFFALO GROVE ANTI-HARASSMENT POLICY ACKNOWLEDGMENT FOi2w ........................... ........ 1-hereby.acknawledge receipt-of the Village.of Buffalo.Grove Anti-HarassmeRt.P.o.i.i.c..v...I.aar.ee a..nd..represent ... tha.t.].,have....... ......... ............. .. ....... .. .. ... .......... I understand and will comply.......... ...with.!bj2.yil.l.acie..of..B.u.ffa.l.o..G.rove..A.n.ti.-.Hara.ssment..Pol.i!�y.. .. ........ .... ......... .. ............ .................................Policy. ........................................................................................................................................... .......................................................... Signature................. Date ........... ........ ........... Print Name ........................... —...*.............. ............ ..................... ......... ............... .............. rtment 62 i SUGh individuals; OF lude „ „enented- "kidding OF „ „ „ geStWeS,displays of foul, PGFRegaphiG,sexually eXPIOGit OF ObSGene pARted OF 446-1-1R-I Materials, and physiGal language a , benefits,S body. , Any empleyee who ex. Jal sh.A-11 D.R. a-timely fashion, doFeGtly netify the DepaFtMeRt Head OF Employees involved in sexual haFassment Gemplaint6 may also GentaGt the 111ineis DepaFtment of Human Rights tGe 20:08.-Anti-Workplace.Vioience.Policy It is the Village of Buffalo Grove°s policy-to promote_a_safe nvironment,for its,employees The Village is.co miffed .......................... to_working with.its.employees.to maintain a work environment free from violence threats of violence haras ment .......... ...............................................................................1.......................................................................... intimidation, and other disruptive•.behavior. Violence, harassment,.intimidation, similar.behavior in.our.............................. workplace wi•11 not_be.tolerated,.Ali reports,of incidents will be taken seriously.and will be dealt_with.appropriatel :.Such iJenaviOr_Can Inciude.Orat Or written statements C�eStLlres,_©r expressions that communicate adirect or indirec threat t of••physical.harm,••Individuals.who•.commit.such.acts may.be..removed from the premises.and_may_be__su__iect_to _. disciplmary action, criminal_.prasecutnq or_both. Ifyou observe.or experience such.behavior.hy ar�yone.an.Village prnpe ,whether_he............................she is an employeenat n.---..... report it immediately to the.Euffaiea_Grove.Police Department.bvcalling -1.::t..ar]c yor.ar eepartment director,Af! eports will be•1nyestrgated and the appropriate action will be taken, 63 i BUFFALO GROVE PERSONNEL RULES CHAPTER 21.00 APPEALS&GRIEVANCES Chapter 21.00-Appeals and Grievances Sections: 21.01 Grievance Policy 21.02 Grievance Procedure 21.03 Classification Grievances 21.04 Compensation Grievances 21.05 Retroactive Adjustment 21.06 Fire and Police Departments 21.01 -Grievance Policv It shall be the policy of the Village of Buffalo Grove to give individual employees an opportunity to discuss their grievances with their supervisors in order to attempt to find mutually satisfactory solutions as rapidly as possi le. In Employees are assured of freedom from restraint,interf4rence, discrimination, or reprisal. Appeals of disciplinary actions shall begin with a written grievance report as set forth in Section 21.02(B) below. 21.02-Grievance Procedure The grievance procedure shall follow the sequence below. An employee may be accompanied by any person of his own choosing as his representative in the presentation of his grievance. A. Oral Report.All.grievances must be presented no.later than (10)working days from the date oft e first pffence,.giviM..rise to the grievance ' B. Written Report. If the oral grievance presentation fails to settle the grievance, the employee may submit a written grievance report within ten.il a)-workinq.days seven(7) days after the oral report was made.I In the case of a grievance resulting from a disciplinary action,the employee shall submit a written grievance report within ten (10)-workinq-days from the effective date of disciplinary action. Within t n i10} ............... workinq-days seven (7) days after receiving a written grievance report, the supervisor shall furni h the employee with a written reply. C. Appeal to Department Director Head. If the written reply to the grievance is not satisfactory to the employee, he may,within ten_(1)..workinq-days: after receiving the reply, submit an appeal in w ting to his department director*iead. The department director head shall confer with the aggrieved employee and/or his authorized representative before rendering a decision. Such decision shall be produced in writing and shall be delivered to the employee within ten„(10)workinq.days of the date on which the�ppeal was received by the department director.#head. D. Appeal to Village Manager. If the appeal to the department director head fails to resolve the grieva ce the employee may submit an appeal in writing to the Village Manager no later than ten (1-0}workinq-day sever{ (7)days from the date a reply was received from the department director head. Within ten (10}workin -days of the receipt of an appeal, the Village Manager shall hear matters pertinent to the grievance. The decision of the Village Manager shall be final. The Village Manager shall forward one copy of the course of action he intends to follow to the employee concerned and to the department direGto f dead. 21.03-Classification Grievances All grievances pertaining to the classification of an employee shall be made in writing to the Village Manager[Aithin fve.(5)-workinq.days.ot-the classifcation; The decision of the Village Manager shall be final in all matters of classification. 64 21.04-Comaensation Grievances The pay range established for a given class of work shall not be a subject of the grievance procedure. 21.05-Retroactive Adjustment All adjustments of grievances processed under this Chapter shall be retroactive to the time the grievance is first presented to his supervisor,.,.unless the grievance re ply.specifcalix states-otherwise. 21.06-Fire and Police Departments The grievance procedure forsworn personnel of the fire and police departments shall follow the process set forth by their respective departmental rules, regulations and directives. Appeals of disciplinary actions shall follow the ocess ....................... prescribed by the rules and regulations of the Board of Fire and Police Commissioners and/or collective aining, d . agreement if applicable, 65 .BU.FFA.L.O..G.R.O.VE..PE.RS.O.N.NE.L RULES CHAPTER 22.00 .................... ............... ........................ ................................................................EX.P.EC.TA.T.ION..OF..PR.I.VAC.Y Sections;*22.01 Computers. PN.f�L�j,jg�!gphones and, Communications ................................................................................Equipment ... ....... 2.02 .................. Lockers Desks..... .......other.......... . ..y 22,01 bg2ga.and other Communications.Equipment ....................................................................................... A. As an emDlovee of theVillage.of Buffalo Grove, you do not have a reasonable expectation _of................................................... ... .. ......................................................................................................................................of p IY@Lg you use a Vllage awned or leased.computer or system. The Village tqs.IhW' ...wh.e.n .......[jq ..............*"**"*..................The -Village -- t�jq.j ionitor your telephone conversations to read.your.rnessages,.to inspect mail or documents. to or ly..yg!A, including the de p inspect ....... ........*........ ....................... ............. yp ............. ......... and the removal or inspection of software installed by 1rou on yfljgg ................................................................................................................................................. g.plovided computers. . ......................................... .B... without notice.data or text caches,.p ... ....... ............. .... ........................................... id -mail e boxes or accounts,.and.other employer (2 ...... ......................p :... "I,*"*, other I L ed electronic to obtain.2 1J.0 ig!l..at)r)ro.val..a.nd..vou.r..c.o.nb.n.u.ed..e.m.r.)Iov.m.e.nt.wa.ives..a.n.v..claim.s.vo.u..m.intlhqKq: ................ . . ................ ....... ........ continued.employment ..... .................... ..... 22.02- Log�kers...D e.s..ks a..nd.other.V.i.l.lAqe P.r.o)er..tv Lockers desks vehicles equipment.and other Village.containersnnd .Arty that.you.are permitted . S.e...... u.r..i.na thepLqp A�§IQEqAay ill qA!..g prohibited items or substances in or on such p 9......9................................................ ... ...................h .1 perty.. do not have a reasonable expectation_of....... . ......................................................................................o.f..PnYqqY.Mt..'g.q@A ggpgt. ..y.:.Yilla e.o ned.pj9p .......q . .g.rty is subiect to!�earch .�y .......yy......... . ............................. ........ ..jhgt..@pp I...Igpriate supervisor or department director for any reason. Personal locks are not permitted.................................................................................................................................. .................................................. .....fted on rillaqe .. . ....................I........... property, 66 BUFFALO GROVE PERSONNEL. CHAPTER 23.00 COMMUNICATIONS AND INFORIV 0,TION .................................................... TEE41�'&C5�W.........................***"*"*'*................. ..................................... Ghapter.23.0Q.:C.o.mmunica.t..ons...a.nd information-Technology Section: 23.01 Communications and information_ ............. ............... . . .2.3...0.1...C.o.mn.i.u.n.i.ca.tions..a.n.d..Info.rm.atio.R.T.ec.h.n.o.l.oay.P.oltcy .... ... ...Communications..... ..............and... Information........ ............. ............ Th...e..*.V i*'.l*la—.e...ofBuffalo Grove.maintains..@..tremendous..amount of information in electronic form. orn."'L'i'k..ewr'i;. e',the Village depends ontechnology1gpEQy vital.rubi.c.ser4ces. While information technology is.an .nv.aluable tool for local government it can also represent A make LqatqtA.tre.men.d.p.usJsk if it is misused or abused. These facV ...................... .. *n*'e''c"e'...s's...a...r'v*t-o**....rn...aintain information systems and technolo and effectivc. The .............................................................................................. .................................................... p ...............regulate the use and development of electronic data resourc�s and .plkqies in this document are intended to ........................................................................................................... technology. B. The Director of MIS. under the direction of an Assistant Village .qa��ible.for..pla.1§.And ..................*........... ........ ..... ...... implementation of e.p2!i ies affected by or enhanced. information systems and technology. M S staff .. KI..................................................................................................systems .......................... shall maintain a close workina relationship with other.der)artments of the Village to assure ftmt their ................*...*......*...*... ..................................................... ... ............................................................................................................. information. needs are beina met. ................................... ............................................ C. Electronic-based communication and records shall . ..b...e...con.s...de.r.e.d l..o...J.Rclude De...r.s.o.n..a.l comou-t.e.r.s..n..a.t.wor..k ...................................................... servers E-mail telephone voice mail, electronic bulletin_ ,jgq tems and oth � .............. .............telephone *.....*......*'**"*'* *...........*electronic. ..........***...*...............board ........... .qq ..ay�.............................�@L.§ stems and devices that transmit and/or store information on media other than pAp EMp e.are ........................................................................................................................................................ expected to maintain the same standards of p jj ty.,.profe ssiona lism and confidentiality for electrianic.-based ........................................... . ... ..................... .................. !�ommunicaiii...r'e"'co"rd"`s*...asan*'v'....w...r'it"t'e"n'corresr)onden e: ............................................................................................................................ D. Authorized Use of Information Technolociv: ...... .............................................................................................Technology: The qs.Authorized and trained personnel to make use of information technology ly yyqy .................................................................................................................................... that will imorove the efficiency or effectiveness of Village.services Village .................. efficiency.............................................................................. loYees@re encouracre .to be ............ jqreative'in their.us.e.o.f...t.ec..hno.loc.v.a...nd to.share their-discoveries-of techniques with.other employees E. Unauthorized Use of Information Technolo y' -es: Igbibits.th.e..u.se..of.V.i.i.laae..inf.ormabon tech nology.re.sou rc.es.in.th.e..fo.l.l.o.wi.na..ci rqumsi........ ............... ....... ....... ....... ......... ...................................... .... .......... ..................... qy..gK!jAqtt2rized persons ............persons 2, Personal.m..ofit.-mak.na....b..us.i.nesses .3... Political activity 4. Accessina or transmitting obsce eja q ..............................R n n.!&fjg,.ag�!Aa[!y..gp Accessing. ....... .!ic.i.t..m.a.teri.a.l.s..o.r..materials that dis aE@,q ... . ............. .. ... ........ g!!2y.p hi yq.that qL classification of individuals except as reguired for official business.ARy violates the law. .................................... F. Protection of Sensitive, Confidential, Propri.e.ta.ev..I.n.format.i.o.n.:. ................................................................................................. 8!!..gMp .... ... .............!2y.tqa.q[q.Ai�p proprietary.jg.qtgd to maintain the info ation . .........I. ........the.sensitive........... ....................... ....... that is stored on or is passed through_Villaae information systems. This definition includes but is not imited to: 1 Personnel information includina salaries, verformance reViews,.c.o.mpla.i.n.ts...arie.van.c.es,.disc.iol.i.nary ......................................................................................................... ......... ... .....I................................ ... ......... records and medical records. 67 2;. Criminal history inVestigation.-records, intelligence..fl„•.•t_and tactical information. 3.. Names,.addresses.or.other personal.information,about Village.residents or.vendors. G. To_protect,all.sensitive confidential and proprietary••information all Village.,pgrsonnel.shall_obse•_e_the followinq.practices; ... Access to.network directories.and.databases.shali._be restricted to_personnel.with..a.demon• trated "need to know." .................................... 2. Personal.access codes and passwords shall not be shared,even.with other Village.employ es,. J. All.employees.are.prohibited.from,.allowing.unauthorized individuals.access to.Village.infor..ation systems. ................. 4:. Subject to_Department.Director.approval,.employees shall•be•restricted to the workstations, ewers and time periods they may use security.measures.at the discretion of the Director of MIS ......... ..... . ......... 5. Employees should lag off their.computers< nX time thevplan.to.be.away from their.wor..sta on_for more than thirty minutes .Screen savers with passwords- shall be.utilized, where opera onally ................ ....... ......... ...... practical-. 6. No.employee•.shall.make copies information stored•,on•,VillNge jnformation systems •Without .... authorization.from the Director of MIS or the supervising department director. This includes .rented ...................... . . ... . ..................... ............ ......... .......... ..... ...... •••...... re.gqt.or electronic media.such as-tapes ►nd disks, H.. Encrypting.and.Protectinq.Camputer_Files;, Village personnel,are prohibited from encrypting.j2I. iassword-urotecting computer files without.autho• nation from the Direetor.of.MIS..At least_two.employees shall have access to any protected or encrypted fl.., ....................•• ...... .... L Internet Access: .................................... Internet access may be provided through the Villages.con?.t?uter system. Internet access can.be..[?ro..de.. to errrployees of the Village,an an-mdividual basis by.departmenfal supervisors The intent of this reso rce�s to provide addtt�onal.sources.of reference for Village business As activity.on the Internet through the -illage of Buffalo.Grove..system is...matter ofuublic record,4...Is.the.responsibiiity of each.ind.vidual to.ma.nt in the integnt.v of the.system.._Eeriodic reviews of Internet activity may be performed.at.aaystem department _ndlor individual level. ................................... J. Hardware Installation: ............................... . ............ Oniy.hardware that.has been approved by the. ...................................................f MIS thartmen. Director shall_be.in tape... for Ullage.use .This includes all.rnicrocomputers.peripherals and accessories.Only.the Director of MIS .................I Department.shall install_or uninstall..hardware. Hardware may not be.relocated, connec ed,..or dsconnected from any.YMQ1..omputer.vnthout the..pnor approval of the.Director of MIS.and Depa•merit Directors. ...................... K. Software Installation: Only software that has.been approved bvthe Vilfa g.2f Buffalo Grove.shall,be installed.or execute.•. .n-_any Village.computer !t is.against Vi►loge policy to.installt.access or execute._any software or_data that as not been all pproved.,for.use .._,Qnly,.the.Dlrector..of NII`3 or.a member of the MI5 Departmen..shall..in._.al....... .... software_ .Unless approved,by the Director of MIS, no other person.shall install software, The .................................................irtr f IS mst pprove data to.be entered.on.any computer Via,any.method_other than_ke board or mouse entry..AII removal ar erasure of software from anvstora�g device.rerru►res prior written a.proval from the Director of.MIS,•.Transfer of software applications from one computer to another.computer or. torage __. •- device_on.or off site requires the.approval.of the Director of MIS, 68 L_ Software.Licensinand_C��?�rihts 1. The Villa e mrchases or licenses the use of copies of computer software from a variety of outside curnl2anies. The Village does not own the copyright to any of this software or its ielated documentation and unless authorized by the software developer, does not have the r ht to reproduce it for use on more than one com uter. 2. Use of Software on Networks: With regard to use on local area networks or on multiple machines Village employees shall 1 se the software only in accordance with the license a reement. I Employee's Duty for Notification Village ernl2loyees learning of any misuse of software or related documentation within ills e de artments shall notijy their department director or Director of MIS. 4. Penalties for Violation of Copyright Laws and Policies: Accordinci to the US Copyright Law, illegal reproduction of software can be subject to civil da nages of as much as$100,000 Der work co ied and criminal uenalties.includina fines and im riso iment. Village employees who make ac uire or use unauthorized copies of computer software s iall be disciplined as appropriate under the circumstances. Such discipline may include terminatio n. The Village does not condone the illecial duplication of software. 69 BUFFALO..GROVE.PERSONNEL.RULES .CHAPTER 24:OO,,,,,,,,,,,,,,,DRUG.FREE WORKPLACE Chapter.24:00.-Drug-Free.Workplace Section: 24,01,,,,,,Druq.Free Workplace,Policv, A. The Village of Buffalo,Grove,(;`Village") has implemented this Policy in response to.overwhelming ev dence that alcohol„and drug,abuse has a detrimental impact on lob perfarrnance safety,-and efficiency„ Since Village employees design,,,prepareL-operate,and maintain Village facilities,includrnqprngrams eaui .ment, and services far use.by Village.residents.and.are in,contact, either directly or ondrr.... with Village re„dents the Vrllage_wishes to assure the health,,safety,.and.welfare.of.rts residents and employees This Pali„X also expresses the Ullage s desire to.satisfythe requirements of the federal.and state.Drug,Free.Workpla,e Acts {41 U.S.0 A .701.of seq:.anc1.30 ILCS.58011„et seq,),;,,In.accordance with these statutes and.concer is,the Village has resolved to maintain a drug free work 1p ace. The purpose of this Policy-is to inform employees of the Village's investigation. treatment and disci linar Policy relating to alcohol and drugs. B. Acts Prohibited The unlawful manufacture distribution dispensation—possession. being under the influence or u e of a controlled substance includinu cannabis and alcohol is rohibited on Villa a Property. C, Definitions 1. "Alcohol" means any substance containing any form of alcohol, including but not linifted-to:-el hanol methanol propanol and isopropanol. 2. "Cannabis"is defined as provided in the Cannabis Control Act 720 ILCS 550/1 et se . whic rovi- sions are specifically incorporated in this Policy- 3. "Controlled Substance" as defined in the Illinois Controlled Substance Act 720 ILCS 570 which provisions are specifically incorporated in this Policy. 4. "Criminal Drug Statute"means a criminal statute involving the manufacture distribution dis a agtpL possession or use of any controlled substance. 5. "Manager"is the Village Manager. 6. "Village Property" means any building, common area open space,vehicleparking lot or other area owned leased managed, used or controlled by the Village. Village PropertV shall include p a e used by Village patrons while on Village sponsored events. 7. "Drugs" mean Legal Drugs and controlled substances including cannabis. 8. "Lec jal Drugs"mean prescription drugs and over-the-counter drugs which have been obtained legally and are being used in the manner and for the purpose..for which they were prescri6ed or manufactured. 9. "Medical Facility" means any physician laboratory, clinic hospital or other similar entity. 10. "Policy" means this Drug Free Workplace Policy of the Village of Buffalo Grove. 11. "Possess"means to have either in or on an employee's person. personal effects desk files other similar area. 70 "Public Safetv Responsibility"means jobs in which an.employee is entrusted with di .....................health,. ...................................................................................... .. ............................................................... over the health, safety and welfare.of.Vi11a.qe.pj�l.r..o..ns,..eit.her..th.ro.uci.h..S.Li.r)ervisi.o.n...of.p.roq ................................................. .........................................Village... ...... ............ .......through ....supervision.. .... ...... operation.gL.!Dainte ance of eguipment. .........0........................................... 13. "Under the Influence" means that the emr)Iovee is affected. alcohol,or drucis in anv determinable ....................................................................................................................................... . . . .....................................................:....... . A determination of Under the Influ!�.ng�,e..can..be.esta.b.i.i.sh.e.d..b.v.a professional.c p i2igmPE............................At...R..............9 .. .. ....... ...............established..... .... professional-- .!OJQ!!, a scie ntifica I ly valid test.a lax-person sj2pin.q ..or .statement...of..a wi.t..n..e...s..s. D. Voluntary.1[g.g!a19!!! . ....... it-is the resnonsibi it o each.em {ovee to seek.assistance.before. drua moblems lead to disc pjiRgjr y . ...............................EY..mployees .f...............er...p................. . .............................................................................................. .to voluntarily c©nsult ih.th..........eir... .Egp(qtg�.ajpdical treatment. .Participation in such treatment wi I be at to �;�, the employees ........*utilize the Employee Assistance Program (EAP). ................................................................................................. o ..........................ffered.........by-the Village; E.. Screening.and.Tes...t.!1q of 0..........Q�PQ...mi. .art.... .... The Village.will reauire emplovees who are reauired to hold. drivers.lic. ses .........................................require.employees ........................................................................ the United States conditions of ernp ..........................................................:... . ......................................... ..!py .........guidelines g!1t.tq..be screened or tested per the guidelines established by employment. employees-,who-.work who work on or near vehi(les or p!�p Village .. ................................................................................................. .gqRM1..2f *11'ac Mp[qhiner Is or substances of anv kind, or have public safgty sibiliti to be ...Lpap ........ .......................................:.............................................................. .Qn........... greened or tested on a random basis, m r W or testec ur)on !11............................QJL......qy...D. !ELADY.J�9 9... qEg�g .................................... r ....... ..gion......t..ha...t..th..e..e.mpl.o..ye...e....s.u..nde...r.the.nfl.u...e.....n.. g.....e.......q..L.a.......c.....o...h..ol...o...r..d.r.u..as...The.sc...r.e...e..n....i..n....a .o....r... estinq will be conducted.by a medical.f@ci i selected kytte.Yfllaqe at Village'sexpense . . gf enn .or .e......s.... t..i.n..c ........................... of the employee's.breath,.urine and/or blood.or such similar substance. Emdovees employee's........... ............................................................................................................................. who undergo.alcohol or*"d'r'u.q..agigg[*M...gL.19�§t�o.q..WiI ..be. it .ositive �est or **....I. ...... qjyg!1Jb9... .............................. ��Lqp!jiqq aq ...... .I@in.the circumstances_of their use.. lose the use of I I.drOAAgA.!g.!�gp ............ ... ........ ... ......................... F. Treatment .... The...*Treatment ma .............................2................y.......................trained rofes- y ..1Q.qq�gr.ao treatment ffered.b a clinic or 'will-.be ra-* ................. sional mutualiv acceptableto the.Village.and employee- in such treatment ' e ,ParticipationwO 1.1....b...g. at....t.h....e. must enter the treatment Drogram within.t.e.p..(.1.0)..d.ays..f.rom..th.e.,ime-of p treatment- e provided ............. ..... recommendation of treatm..........The yRgg!�.pM.!�tqjqatjq.reinstate the e th.at.the..err.D.I.ovee ............................... submits a statement issued the.. ..Medical F ce Jfyin that the.emplovee has successfully P!g�iej ...............................hy..... .............!gy..-AgRty-I....j�. ....q.......................................................!�........................ the treatment pEO!qMA!1d1tg1�p..tMp !�!�.is..re-.ea.s.ed.to..re.turn..I.o..work... G. Use.of.Lgqg1.qL9.q ......*... achit er . handles hazardous materials or substar ices of ...........1....Y,......................................................................................................... the.use,of g...Igg druq--to.the department director-if the legal-druq-.can -affect-the employee, -performance by-,c using a n.d..wh o..h asJg[Kg!2.p.1tq . ....... ........ ....... drowsiness or if it.alt rs.p .1q e The. is.on.t employee tig�... g�e to.....as....ce...r.1...aip....f.r. m.....h.is.. dpqpE.pE.php[EMAcist whether or not th .1pq ptgR . i g -,The in fo.rm.at.g.n.will.be ..................... ... The retained by the Villaae in a confidential.manner and will.be disclosed only to persons who need to kn . The .......................................................... ... .......... ........................... ... ................................................................................................................... employee s gi!Apq� qEAquonfql�qjq wi h the department director,will decide whether or not an.e :)Iov.e.e .......t..............................................................................................................................M...... may safely.continue to Perform hrsrob q�.usin th .1pq ........................................q use of sucl i.le al ing .......drugs.w►II because for discipline,.up to and ...... H., Nothce.of.C.o.n.viclims ARy ..qdm nal.d arrested for or convicted of i..........ruq.ggj�.Mg-tX1QtfY their Department immediately,. ......................convicted ...... ................................... Discipline/Penalties..for.Vi.o.l.at.on 1. A[1AMp!qy ................... .2g.Atn.Lgp a,.g�E.ca inabis ..g[l§,Ig.wo.rk.un.d.e.r.th.e..i.n.fluen.ce..of.@.Ic.o.hol, controlled substance or who-manufacture cL(?ntuktd... substan es .or ... cannabis. on Villa e.pIgp Nag.............................................. .. .p.rtyjs convicted of a drug related s financial or D ivsical damag ......q ...................................................................00]!L29.1 ......**........the....*....*..... q§,. fails to report use of lecial d ucis in to e,V!tN ......................... ......9... ....! alig the_use .............. accordance with this ealicy or.who,otherwise........................... fk.policy..... ........................................will be disc plined fails to coop and/or must succes, com eadrua abuse.assistance. rehabilitati ..p1pq ved for on KqM.j�pag............... �.fqt!y...........plgl................ ...... ........................................................... 71 purposes,such AIth law enforcementnIother o E Ngn',y.and by the.Village Qn the,first occurrence, sist.of.s!A§p nsi at gm..gpf! ....... .g.......of!..with...gr..with.q jt.pgy .......i ....... ... ......... ... tert-nination,.and/or successful or rehab I tion.p ..............i ita .10.LgM.a�.Aeemed ....................appropriate by.the Village, ..... circumstances T.hjLe!ppjQy .............................. :)n the second occurrence. 2, The Villa e.sh ll.terrninate.a emp[gy .1gy g !IQ a—.. a the.e p diAq §i . �e:st'i'n ..........q............................ ........ ........... or scree!f!gq j�aina way..... the spccimen .........U....g[y..... given to the Medical FaciLilY forourposes.of ................ ......... pening or testi q ...................... ecorn..the ............... mends..tre.alme while nd.e.ra oini i..tr.e.at.- .... ...... .. ..... ................... ........ gqjai s.or refuses to follow.the course of treatmen!-,..(.p)jfAhe...e.mploye. inert, ... ...... ............... .jQy .!....................................................................................................... ynqg�ffl ,..or, .!2pal�gg[tglgat,..i.s..a.qain.Un e the Influence a hol or drugs in violation tion of this Pol!�y .. ................. ................................ ....................................jAg................................ ..... (f} if the employee fails ta. . ..jtj2j d..e... a...!i m j nt...direGtor.of......a......n.....a...r....E..tst....and and/or n..v...i.c..t..i.o...n....f.o...r..yN....a..t.i.nIg Criminal Drug .naccordance.with.this policy. An e!np .1p. ance Iaygg.y�tQ.PgOcipAtgL�..i!!.a..t.rea.t.m.(�.nt.p ........... . ... ................. 'S"t...standards a co with a rues established . I.... .. .. .......treatment...... gram ...........................!!'�......MPIl............. ................................. will not in itself,protect .!9Y!29J ill n A.....take ....... ......... adverse-.action.... . ........a..g.. i.n...st....a...n.employee fly ..2g!l p medical-treatment, J. Pre-EmNoyme S .................................!It.... al offer of employment,-for p t . ..... ......... ..................................... ions,in the Vil!aqe'semDlovment selection p.Epgq�- ............................. ...... dur .pe offered a position with t V11 q required to undertake... Dhvsical exarr nation .............................h'e......a. ............... .............. .................................................. ..................... .....9� ..... ;which will include a drug and alcohol scree!�tM.jg�fA, .....................................................I.......................................... K. InSDections .......................... In order.to ass re t em .Eptibition.on..manu.f..a..ct.u.r.i.n9.,.d...ist..r..i.b..ut..i.n... d.. i §p a§41g .... possessing,. ., ......ct to ....le........... or bstan............ ction as follows: ......................... 1. ....... . Aip gyt.and othe.r.. i.I.I Nq,qp2tgi.ner.sand.p qpArt.. 1l.o..vee i .g D.�e...d....t..o.. u.s...e....d.u.ridnqAmp19Y . ..... the-property, qp g.y. 't!!?q . - ...... ,Employees are,.not Permitted to.keep. in or.....__such ch ............ ..... property;.Any such.PEQPqjrt haying,o holding such substances.ia.tumbilec.t . . .......... M....E...........!!�........................................ property-reasonably to sea ch.ty ..............E...... 2 Any refusal to submit to such an ection will be treate as aca of.ins b rdination and ill result ........................................... ......Aa......... ...........�A-52.......................................... ...... include.. ........ ........... in disciplinary iQg.Rbich..gM..i.nciuqe..t.e.rm.i.n.ati.o.n.. Records .... .................... ItIA.MlIgg 2 ........................................tilq.n.osis.,—and...tr.e. tme.n.t .!�..yyill..maintain medical records relating to alcoh I..or drug abuse, d ......... ........ ... ......................................................................................... e.sep ..@�qn.n.qlfiile.....Ac ss..wi.i.i..be.i.i.mit.ed.tQ.t.h.os.e..wh, need personnel.... .. ... ..... ..... .... ....... ...........I ...those...... . ......... to know The Village will .................... ...reqp.rds to persons .. .............. ovee's ... ....... ......... ....... consent unless dlsclosure.of the.records is .......................... ..............sary for lepj.gE.insu a 72 BUFFALO GROVE PERSONNEL RULES CHAPTER 25.00 MANAGEMENT RIGHTS Chanter 25.00-Management Rights Sections: 25.01 Management Rights 25.01 -Management Rights The Village shall retain the sole right and authority to establish and administer all matters of inherent managerial policy, including but not limited to the functions of the Village government and its departments, standards of service, budgeting,organizational structure,the selection of new employees, and the direction of employees. The-Villa -shall retain the sole right to its policies procedures rules and regulations as it-deerns-necessary,-at any ti -e-with orwithout.prior notice:. 73 BUFFALO GROVE PERSONNEL RULES CHAPTER 26.00 SAVINGS CLAUSE AND AMENDMENT Chapter 26.00-Savings Clause and Amendment Sections: 26.01 Savings Clause 26.02 Amendment 26.01 -Savings Clause Invalidation of any Chapter,Section,or part of these Personnel Rules shall not affect the validity of the other Cf japters and Sections. 26.02-Amendment Amendment of these Personnel Rules shall be approved by a majority vote of the Corporate Authorities. 74 EMPLOYEE.ACKNOWLEDGMENT I.herebv.acknowledge.receipt.of the.Vlllage.of,Buffalo.Grove Personnel Rules (::Rules:.:,l.agree_and.repres„ntthat ........ I_have.read or will read the Rules m their.entirety, l understand that the Rules have been developed as a ref rence ..... ........................... ....... ............. ....... qu�de„for Vlltage employees and„that neither the.Rules.nor.its individual terms ,Binding contractual_commitments,.either expressed or implied,on the part of the Village t also.understand that the,p 1lcies, benefits and quidelines,contained in the Rules,can,.be.ehanged.oE.disctued b the.Village,at.anv time, ith.or ........................... ............................. without notice. I.understand,that no representative.of the.Village.other than the Village_Manager,.with,the.approyal_of the.Co, orate Authorities has authority to.enter mto any.employment agreemen#for.any specific period of time or to ma,e,anv ......... . binding,representation.or.agreementt whether oral or written contrary t..the foregomq.. �..... (.understand and will comply with.all„poticies within,the.Personnel.Rules;.As Amended.Februarv.S. 2001. .................................... Signature:..... ........ Name.f printed�:.......... ...................•---•........-••••••••............••........-•••••••... Department:........ ...............•--.............•----....................................................... Date.............................................................................•-.........-•--••-•..........••••••....... 75